Evaluation of the Early Warning and Intervention Monitoring System (EWIMS)

Protocol for Collecting Data Stored in the EWS tool
in Treatment Schools
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To facilitate the transfer of EWS tools from treatment schools to the EWIMS evaluation team,
we will use an FTP procedure. The table below describes the timeline of activities between
treatment schools and the evaluation team during the two years of the study.

Action

Method/Mode Key School Staff

AIR will establish
secure FTP site for
data sharing

Create the
Secure FTP

AIR will email FTP
secure log in
information to
Treatment schools

E-mail
communication

Treatment schools
will upload
populated EWS
tools to the secure
FTP

E-mail
communication

N/A

Key REL
Midwest Staff
Ann-Marie Faria

Date
January 2014

January 2014,
June 2014,
January 2015,
June 2015
Data Teams in
Treatment
Schools

Ann-Marie Faria

January 2014,
June 2014,
January 2015,
June 2015

Establishing a secure system to share data (SFTP). One key aspect of transferring populated
EWS tools between schools and the evaluation team is the use of a secure transfer of data
between agencies. AIR will create a secure FTP and will share the log-in information with each
treatment school. A draft of the directions that will be shared with each treatment school from
AIR are included below.
WEB HOSTING SERVICES "SFTP Client Guide" Public Information
DESCRIPTION:
This SOP outlines the procedures to use Web Services’ SFTP service.
PROCEDURE:
A. Open the email received from WS Engineer with access credentials to the SFTP site.

B. Follow Steps 1-7 in the email:
1. Open your internet browser and type http://sftp.airws.org or http://sftp.astprojects.org in the
address field, depending on which website you were given in the email.

a. Verify whether Java is installed/enabled in your browser:
b. If Java is not installed/ enabled in your browser, click “Install”.

c. Accept license agreement, and choose all defaults: Web Services Page 2 of 6

d. Reboot your computer, and repeat step #1.

2. Click the “Connect Button” on the webpage:

3. A dialog box will pop up, asking for a username and password. Refer to the email for these
credentials. Type the given credentials EXACTLY as they appear in the email. Click OK.
EMAIL

DIALOG BOX

4. Upon a successful connection you should see the following on the webpage:

The figure above shows a message that you have successfully connected to the SFTP server. On
the right, it also shows a list of virtual directories located on the remote system, and a field to
type the directory path (encircled). On the left is the directory listing for your local machine.

5. Refer to step #5 in the email for the name of the specific directory created for your project.
Type this name EXACTLY as it appears in the instructions, or find it in the directory listing
and navigate manually using your mouse.

6. Double click the subfolder contained in the virtual directory. In this subfolder, you can
upload/download files or create more folders, depending on the read/write permissions
granted for your SFTP account.
Web Services Page 5 of 6

7. Use the arrows between the two windows to move files back and forth between your local
machine and the SFTP folder in the remote server. Press the “right” arrow button to upload a
highlighted file from your machine to the SFTP folder, and the “left” arrow button to
download a file from the SFTP folder to your machine.

Click the “Disconnect” button when finished.