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Board’s (ASWB) Clinical or Advanced
licensing exam prior to July 1, 1998 or
the ASWB Clinical exam on or after July
1, 1998, and be able to practice
independently and unsupervised as a
clinical social worker; and
(6) All clinicians must possess a
current, unrestricted, and valid license
to practice their health profession in at
least one of the 50 States, Washington,
DC, the Commonwealth of Puerto Rico,
the U.S. Virgin Islands, or Guam.
Sites—Applicants must be located in
a Health Professional Shortage Area
(HPSA) and submit a Proposal for Use
of a Commissioned Officer 2005.
Applicants must also submit a
Recruitment and Retention Assistance
Application, if not yet approved as an
NHSC site. Sites applying for a
physician, family nurse practitioner,
physician assistant or registered nurse
must be located in a primary medical
care HPSA; sites applying for a dentist
must be located in a dental HPSA; and
sites applying for a psychiatrist, a
clinical psychologist, or a clinical social
worker must be located in a mental
health HPSA. All sites to which NHSC
clinicians are assigned must accept
assignment under Medicare, have
appropriate agreements with the
applicable State entity to participate in
Medicaid and the State Children’s
Health Insurance Program, see all
patients regardless of their ability to
pay, and use and post a discounted fee
plan. Sites must also understand and
accept that these officers will
periodically be away from their assigned
locations as they train for, or respond to,
a regional and/or national health
emergency.

after the deadline date or sent to a
different address will be returned to the
applicant and not considered.
Sites—Completed applications must
be postmarked or delivered to the NHSC
by no later than September 30, 2005.
Site applications will be evaluated as
soon as they are received at NHSC
headquarters. Sites will be deemed
qualified based on the quality of the
application submitted and the score of
the HPSA in which they are located.
Preference will be given to NHSCapproved sites in HPSAs with higher
scores (the neediest HPSAs). Officers
will be assigned to qualified sites on an
ongoing basis. Sites are encouraged to
apply early so as to have a better chance
of acquiring one of the commissioned
officers. The number of qualified sites is
expected to exceed the limited supply of
commissioned officers. Completed site
applications should be mailed or
delivered to: National Health Service
Corps, Effectiveness and Preparedness
Unit, Parklawn Building, Room 8A–55,
5600 Fishers Lane, Rockville, MD
20857. Applications delivered or
postmarked after the deadline date or
sent to a different address will be
returned to the applicant and not
considered.

Application Requests, Dates and
Addresses
Application materials are available for
downloading via the Web at http://
nhsc.bhpr.hrsa.gov or by calling the
National Health Service Corps ‘‘Call
Center’’ at 1–800–221–9393.
Clinicians—The original of the
completed application must be mailed
or delivered no later than September 30,
2005 to: Office of Commissioned Corps
Operations, ATTN: Division of
Commissioned Corps Assignments,
1101 Wootton Parkway, Suite 100,
Rockville, Maryland 20852. A copy of
the completed application must be
postmarked or delivered no later than
September 30, 2005 to: HRSA
Commissioned Corps Operations Office,
Parklawn Building, Room 14A–12, 5600
Fishers Lane, Rockville, MD 20857.
Clinicians are encouraged to submit an
application early, as applications will be
considered as soon as they are received.
Applications delivered or postmarked

Office of the Secretary

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Dated: November 24, 2004.
Elizabeth M. Duke,
Administrator.
[FR Doc. 04–26674 Filed 12–3–04; 8:45 am]
BILLING CODE 4165–15–P

DEPARTMENT OF HOMELAND
SECURITY

[DHS–2004–0015]

Privacy Act of 1974; Systems of
Records
Privacy Office, DHS.
Notice of Privacy Act systems of

AGENCY:
ACTION:

records.
SUMMARY: In accordance with the
Privacy Act of 1974, the Department of
Homeland Security is giving notice that
it proposes to add three systems of
records to its inventory of record
systems. The systems of records are: (1)
The Freedom of Information Act and
Privacy Act System; (2) the DHS Mailing
and Other Lists System; and (3) the Civil
Rights and Civil Liberties Matters
System.

Comments must be received on
or before January 5, 2005.
ADDRESSES: You may submit comments,
identified by Docket Number DHS–
DATES:

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2004–0015, by one of the following
methods:
• EPA Federal Partner EDOCKET
Web Site: http://www.epa.gov/
feddocket. Follow instructions for
submitting comments on the Web site.
DHS has joined the Environmental
Protection Agency (EPA) online public
docket and comment system on its
Partner Electronic Docket System
(Partner EDOCKET). DHS and its
component agencies (excluding the
United States Coast Guard and
Transportation Security Administration)
will use the EPA Partner EDOCKET
system. The USCG and TSA (legacy
Department of Transportation (DOT)
agencies) will continue to use the DOT
Docket Management System until full
migration to the electronic rulemaking
federal docket management system in
2005.
• Federal eRulemaking Portal: http://
www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 202–772–5036 (This is not a
toll-free number).
• Mail: Department of Homeland
Security, Attn: Privacy Office/Nuala
O’Connor Kelly, Chief Privacy Officer/
202–772–9848, Washington, DC 20528.
• Hand Delivery/Courier: Department
of Homeland Security, Attn: Privacy
Office/Nuala O’Connor Kelly, Chief
Privacy Officer/202–772–9848,
Anacostia Naval Annex, 245 Murray
Lane, SW., Building 410, Washington,
DC 20528, 7:30 a.m. to 4 p.m.
Instructions: All submissions received
must include the agency name and
docket number for this notice. All
comments received will be posted
without change to http://www.epa.gov/
feddocket, including any personal
information provided.
Docket: For access to the docket to
read background documents or
comments received, go to http://
www.epa.gov/feddocket. You may also
access the Federal eRulemaking Portal
at http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Nuala O’Connor Kelly, DHS Chief
Privacy Officer, Department of
Homeland Security, Washington, DC
20528 by telephone 202–772–9848 or
facsimile 202–772–5036.
SUPPLEMENTARY INFORMATION: The
Department of Homeland Security
(DHS) is establishing two new
department-wide systems of records and
one new system of records within DHS
headquarters under the Privacy Act of
1974 (5 U.S.C. 552a). These systems of
records are part of DHS’s ongoing
integration and management efforts.
The Privacy Act embodies fair
information principles in a statutory

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framework governing the means by
which the United States Government
collects, maintains, uses and
disseminates personally identifiable
information. The Privacy Act applies to
information that is maintained in a
‘‘system of records.’’ A ‘‘system of
records’’ is a group of any records under
the control of an agency from which
information is retrieved by the name of
the individual or by some identifying
number, symbol, or other identifying
particular assigned to the individual.
Individuals may request their own
records that are maintained in a system
of records in the possession or under the
control of DHS by complying with DHS
Privacy Act regulations, 6 CFR Part 5.
The Homeland Security Act of 2002,
Public Law 107–296, section 222, 116
Stat. 2135, 2155 (Nov. 25, 2002) (HSA),
requires the Secretary of DHS to appoint
a senior official to oversee
implementation of the Privacy Act and
to undertake other privacy-related
activities. The systems of records being
published today help to carry out the
DHS Chief Privacy Officer’s statutory
activities.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, and the routine
uses that are contained in each system
in order to make agency recordkeeping
practices transparent, to notify
individuals regarding the uses to which
personally identifiable information is
put, and to assist the individual to more
easily find such files within the Agency.
DHS is here publishing the
descriptions of three systems of records.
Two Department-wide systems cover
records kept by all component agencies
within DHS as well as DHS
Headquarters relating to the processing
of Freedom of Information Act and
Privacy Act requests, and mailing and
other lists used within DHS for
administrative and outreach purposes.
The other system covers DHS records
that pertain to civil rights and civil
liberties complaints submitted to the
DHS Office of Civil Rights and Civil
Liberties (CRCL). Section 705 of the
HSA, 116 Stat. at 2220–21, requires the
DHS Officer for Civil Rights and Civil
Liberties, who is appointed by the
Secretary, to review and assess
information alleging abuses of civil
rights, civil liberties, and racial and
ethnic profiling by employees and
officials of the Department and to
submit a report on these activities. The
CRCL system of records will maintain
the records that are created and
obtained in order to carry out this
statutory mandate.

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In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of these new
systems of records to the Office of
Management and Budget (OMB) and to
the Congress.
DHS/ALL 001
SYSTEM NAME:

Department of Homeland Security
(DHS) Freedom of Information Act
(FOIA) and Privacy Act (PA) Record
System.
SECURITY CLASSIFICATION:

Classified, sensitive.
SYSTEM LOCATION:

This system of records is located in
the DHS Privacy Office, Washington, DC
20528, as well as in the component
FOIA/PA offices listed in ‘‘System
Managers,’’ below.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals who submit FOIA and/or
PA requests to DHS; individuals who
appeal DHS denial of their FOIA/PA
requests; individuals whose requests,
appeals, and/or records have been
referred to DHS by other agencies; and,
in some instances, attorneys or other
persons representing individuals
submitting such requests and appeals,
individuals who are the subjects of such
requests, and/or DHS personnel
assigned to handle such requests or
appeals.
CATEGORIES OF RECORDS IN THE SYSTEM:

Records received, created, or
compiled in response to FOIA/PA
requests or appeals, including: the
original requests and administrative
appeals; intra- or inter-agency
memoranda, correspondence, notes and
other documentation related to the
processing of the FOIA/PA request;
correspondence with the individuals or
entities that submitted the requested
records and copies of the requested
records, including when those records
might contain confidential business
information or personal information.
Types of information in the records may
include: Requesters’ and their attorneys’
or representatives’ names, addresses,
telephone numbers, and FOIA case
numbers; names, office telephone
numbers, and office routing symbols of
DHS employees; and names, telephone
numbers, and addresses of the submitter
of the information requested. The
system also contains copies of all
documents relevant to appeals and
lawsuits under FOIA and the PA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 552, 552a; 44 U.S.C.
3101; E.O. 12958, as amended.

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PURPOSE(S):

The system is maintained for the
purpose of processing records requests
and administrative appeals under the
FOIA as well as access and amendment
requests and appeals under the PA; for
the purpose of participating in litigation
arising from such requests and appeals;
and for the purpose of assisting DHS in
carrying out any other responsibilities
under the FOIA or the PA.
ROUTINE USES OF THESE RECORDS MAINTAINED
IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) Where a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law (i.e., criminal,
civil or regulatory), the relevant records
may be referred to an appropriate
Federal, state, territorial, tribal, local,
international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting such a violation or
enforcing or implementing such law.
(2) To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the Federal
government, when necessary to
accomplish an agency function related
to this system of records.
(3) To a Federal, state, territorial,
tribal, local, international, or foreign
agency or entity for the purpose of
consulting with that agency or entity (a)
to assist in making a determination
regarding access to or amendment of
information, or (b) for the purpose of
verifying the identity of an individual or
the accuracy of information submitted
by an individual who has requested
access to or amendment of information.
(4) To a federal agency or entity that
furnished the record or information for
the purpose of permitting that agency or
entity to make a decision regarding
access to or correction of the record or
information, or to a federal agency or
entity for purposes of providing
guidance or advice regarding the
handling of particular requests.
(5) To the Department of Justice or
other federal agency conducting
litigation or in proceedings before any
court, adjudicative or administrative
body, when: (a) DHS, or (b) any
employee of DHS in his/her official

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capacity, or (c) any employee of DHS in
his/her individual capacity where DOJ
or DHS has agreed to represent the
employee, or (d) the United States or
any agency thereof, is a party to the
litigation or has an interest in such
litigation.
(6) To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
(7) To the National Archives and
Records Administration or other Federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
(8) To the Department of Justice,
including the United States Attorney’s
Offices, or a consumer reporting agency
for further collection action on any
delinquent debt when circumstances
warrant.
(9) To the Office of Management and
Budget or the Department of Justice to
obtain advice regarding statutory and
other requirements under the Freedom
of Information Act or the Privacy Act of
1974.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Privacy Act information may be
reported to consumer reporting agencies
pursuant to 5 U.S.C. 552a(b)(12).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records in this system are stored on
paper and/or in digital or other
electronic form. Digital and other
electronic images are stored on a storage
area network in a secured environment.
RETRIEVABILITY:

Records are retrieved by the name,
unique case identifier, social security
number, or alien identification number
of the requester/appellant or the
attorney or other individual
representing the requester, or other
identifier assigned to the request or
appeal.
SAFEGUARDS:

Information in this system is
safeguarded in accordance with
applicable laws, rules and policies,
including the DHS Information
Technology Security Program
Handbook. All records are protected
from unauthorized access through
appropriate administrative, physical,
and technical safeguards. These
safeguards include restricting access to
authorized personnel who have a need-

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to-know, using locks, and password
protection identification features.
Classified information is appropriately
stored in accordance with applicable
requirements. DHS file areas are locked
after normal duty hours and the
facilities are protected from the outside
by security personnel.
RETENTION AND DISPOSAL:

Records are retained and disposed of
in accordance with the National
Archives and Records Administration’s
General Records Schedule 14. Files may
be retained for up to six years. For
requests that result in litigation, the files
related to that litigation will be retained
for three years after final court
adjudication.
SYSTEM MANAGER(S) AND ADDRESSES:

I. For Headquarters components of the
Department of Homeland Security, the
System Manager is the Director of
Departmental Disclosure, U.S.
Department of Homeland Security,
Washington, DC 20528.
II. For operational components that
comprise the U.S. Department of
Homeland Security, the System
Managers are as follows:
United States Coast Guard, FOIA Officer/PA
System Manager, Commandant, CG–611,
U.S. Coast Guard, 2100 2nd Street, SW.,
Washington, DC 20593–0001
United States Secret Service, FOIA Officer/
PA System Manager Suite 3000, 950 H
Street, NW., Washington, DC 20223
United States Citizenship and Immigration
Services, ATTN: Records Services Branch
(FOIA/PA), 111 Massachusetts Avenue,
NW., 2nd Floor, Washington, DC 20529
Under Secretary for Emergency Preparedness
and Response (includes Federal Emergency
Management Agency), FOIA Officer/PA
System Manager, 500 C Street, SW., Room
840, Washington, DC 20472
Under Secretary for Border and
Transportation Security, Department of
Homeland Security, C/o Departmental
Disclosure Officer, Privacy Office,
Washington, DC 20528
United States Customs and Border
Protection, FOIA Officer/PA System
Manager, Disclosure Law Branch, Office of
Regulations & Rulings, Ronald Reagan
Building, 1300 Pennsylvania Avenue, NW
(Mint Annex)., Washington, DC 20229
United States Immigration and Customs
Enforcement, FOIA Officer/PA System
Manager, Office of Investigation, Chester
Arthur Building (CAB), 425 I Street, NW.,
Room 4038, Washington, DC 20538
Transportation Security Administration,
FOIA Officer/PA System Manager, Office
of Security, West Building, 4th Floor,
Room 432–N, TSA–20, 601 South 12th
Street, Arlington, VA 22202–4220
Federal Protective Service, FOIA Officer/PA
System Manager, 1800 F Street, NW., Suite
2341, Washington, DC 20405
Federal Law Enforcement Training Center,
Disclosure Officer, 1131 Chapel Crossing
Road, Building 94, Glynco, GA 31524

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Under Secretary for Science & Technology,
FOIA Officer/PA System Manager,
Washington, DC 20528
Under Secretary for Information Analysis and
Infrastructure Protection, FOIA Officer/PA
System Manager, Washington, DC 20528
Under Secretary for Management, FOIA
Officer/PA System Manager, 7th and D
Streets, SW., Room 4082, Washington, DC
20472
Office of Inspector General, Records
Management Officer, Washington, DC
20528
NOTIFICATION PROCEDURE:

To determine whether this system
contains records relating to you, write to
the appropriate System Manager(s)
identified above.
RECORD ACCESS PROCEDURES:

A request for access to records in this
system may be made by writing to the
System Manager, identified above, in
conformance with 6 CFR Part 5, Subpart
B, which provides the rules for
requesting access to Privacy Act records
maintained by DHS.
CONTESTING RECORD PROCEDURES:

Same as ‘‘Record Access Procedures,’’
above.
RECORD SOURCE CATEGORIES:

Information contained in this system
is obtained from those individuals who
submit requests and administrative
appeals pursuant to the FOIA and the
PA; the agency records searched and
identified as responsive in the process
of responding to such requests and
appeals; Departmental personnel
assigned to handle such requests and
appeals; other agencies or entities that
have referred to DHS requests
concerning DHS records, or that have
consulted with DHS regarding handling
of particular requests; and submitters or
subjects of records or information that
have provided assistance to DHS in
making access or amendment
determinations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this system are exempt
under 5 U.S.C. 552a(j)(2), (k)(1), (k)(2)
and (k)(5). When DHS is processing
Privacy Act and/or FOIA requests,
responding to appeals, or participating
in FOIA or Privacy Act litigation,
exempt materials from other systems of
records may become part of the records
in this system. To the extent that copies
of exempt records from other systems of
records are entered into this system,
DHS hereby claims the same
exemptions for those records that are
claimed for the original primary systems
of records from which they originated.

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DHS/ALL 002

ROUTINE USES OF THESE RECORDS MAINTAINED
IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

SYSTEM NAME:

DHS Mailing and Other Lists System
SECURITY CLASSIFICATION:

Sensitive
SYSTEM LOCATION:

This system of records is located in
the Department of Homeland Security,
Washington, DC 20528, as well as in the
component DHS offices listed in
‘‘System Managers,’’ below.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

All persons appearing on mailing lists
maintained throughout DHS to facilitate
mailings to multiple addressees and
other activities in furtherance of DHS
duties. These lists include: Persons who
have requested DHS material; members
of the news media; DHS employees and
the individual(s) they list as emergency
contacts, former employees, persons
who serve on DHS boards and
committees and other individuals
having business with DHS who have
provided contact information;
individuals who enter contests
sponsored by DHS; contractors or other
individuals who work or attend
meetings at DHS; and other persons
with an interest in DHS programs,
contests, exhibits, conferences, training
courses, and similar events.

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To DHS employees, contractors,
consultants or others, when necessary to
perform a function or service related to
this system of records for which they
have been engaged. Such recipients are
required to comply with the Privacy
Act, 5 U.S.C. 552a, as amended.
(2) To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
(3) To the National Archives and
Records Administration or other federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
(4) To the Department of Justice,
United States Attorney’s Office, or a
consumer reporting agency for further
collection action on any delinquent debt
when circumstances warrant.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

CATEGORIES OF RECORDS IN THE SYSTEM:

None.

Names, age, school grade, school
name, home telephone numbers,
cellular phone numbers, pager numbers,
numbers where individuals can be
reached while on travel or otherwise
away from the office, home addresses,
electronic mail addresses, names and
phone numbers of family members or
other contacts, position/title, business
affiliation (where appropriate); and
other contact information provided to
the Department by individuals covered
by this system of records or derived
from other sources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 44 U.S.C. 3101.
The system is maintained for the
purpose of mailing informational
literature to those who request it;
maintaining lists of individuals who
attend meetings; maintaining contact
and emergency contact information for
DHS employees and contractors
working on site at DHS; maintaining
information regarding individuals who
enter contests sponsored by DHS; and
for other purposes for which mailing or
contact lists may be created.

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STORAGE:

Records in this system are on paper
and/or in digital or other electronic
form. Digital and other electronic
images are stored on a storage area
network in a secured environment.
RETRIEVABILITY:

Information typically will be retrieved
by an identification number assigned by
computer, by e-mail address, or by name
of an individual.
SAFEGUARDS:

PURPOSE(S):

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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

Information in this system is
safeguarded in accordance with
applicable laws, rules and policies,
including the DHS Information
Technology Security Program
Handbook. All records are protected
from unauthorized access through
appropriate administrative, physical,
and technical safeguards. These
safeguards include restricting access to
authorized personnel who have a needto-know, using locks, and password
protection identification features. DHS

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file areas are locked after normal duty
hours and the facilities are protected
from the outside by security personnel.
RETENTION AND DISPOSAL:

Some records are retained and
disposed of in accordance with the
National Archives and Records
Administration’s General Records
Schedule 12 (Communications Records).
Other records are retained and disposed
of in accordance with General Records
Schedule 1. Files may be retained for up
to three years or less depending on the
record. For records that may be used in
litigation, the files related to that
litigation will be retained for three years
after final court adjudication.
SYSTEM MANAGER(S) AND ADDRESSES:

I. For Headquarters components of the
Department of Homeland Security, the
System Manager is the Director of
Departmental Disclosure, U.S.
Department of Homeland Security,
Washington, DC 20528.
II. For operational components that
comprise the U.S. Department of
Homeland Security, the System
Managers are as follows:
United States Coast Guard, FOIA
Officer/PA System Manager,
Commandant, CG–611, U.S. Coast
Guard, 2100 2nd Street, SW.,
Washington, DC 20593–0001.
United States Secret Service, FOIA/PA
System Manager, Suite 3000, 950 H
Street, NW., Washington, DC 20223.
Under Secretary for Emergency
Preparedness and Response (includes
Federal Emergency Management
Agency), FOIA/PA System Manager,
500 C Street, SW., Room 840,
Washington, DC 20472.
Under Secretary for Border and
Transportation Security, Department
of Homeland Security, c/o
Departmental Disclosure Officer,
Privacy Office, Washington, DC
20528.
United States Citizenship and
Immigration Services, U.S.
Citizenship and Immigration Services,
ATTN: Records Services Branch
(FOIA/PA), 111 Massachusetts Ave,
NW., 2nd Floor, Washington, DC
20529.
Bureau of Customs and Border
Protection, FOIA/PA System Manager,
Disclosure Law Branch, Office of
Regulations & Rulings, Ronald Reagan
Building, 1300 Pennsylvania Avenue,
NW., (Mint Annex) Washington, DC
20229.
Bureau of Immigration and Customs
Enforcement, FOIA/PA System
Manager, Office of Investigation,
Chester Arthur Building (CAB), 425 I

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Street, NW., Room 4038, Washington,
DC 20538
Transportation Security Administration,
FOIA/PA System Manager, Office of
Security, West Building, 4th Floor,
Room 432–N, TSA–20, 601 South
12th Street, Arlington, VA 22202–
4220
Federal Protective Service, FOIA/PA
System Manager, 1800 F Street, NW.,
Suite 2341, Washington, DC 20405
Federal Law Enforcement Training
Center, Disclosure Officer, 1131
Chapel Crossing Road, Building 94,
Glynco, GA 31524
Under Secretary for Science &
Technology, FOIA/PA System
Manager, Washington, DC 20528
Under Secretary for Information
Analysis and Infrastructure
Protection, Nebraska Avenue
Complex, Building 19, 3rd floor,
Washington, DC 20528
Office of Inspector General, Records
Management Officer, Washington, DC
20528
NOTIFICATION PROCEDURE:

To determine whether this system
contains records relating to you, write to
the appropriate System Manager(s)
identified above.
RECORD ACCESS PROCEDURES:

A request for access to records in this
system may be made by writing to the
System Manager, identified above, in
conformance with 6 CFR Part 5, Subpart
B, which provides the rules for
requesting access to Privacy Act records
maintained by DHS.
CONTESTING RECORD PROCEDURES:

Same as ‘‘Record Access Procedures,’’
above.
RECORD SOURCE CATEGORIES:

Information contained in this system
is obtained from affected individuals/
organizations, public source data, other
government agencies and/or information
already in other DHS records systems.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

DHS/CRCL 001
SYSTEM NAME:

Civil Rights and Civil Liberties
(CRCL) Matters
SYSTEM LOCATION:

Office of Civil Rights and Civil
Liberties, Department of Homeland
Security (DHS), Washington, DC 20528.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Persons who contact CRCL to allege
abuses of civil rights and civil liberties,

15:43 Dec 03, 2004

CATEGORIES OF RECORDS IN THE SYSTEM:

Records in this system consist of
complaints, comments, investigative
notes and memoranda, correspondence,
evidentiary documents and material,
and reports relating to the resolution of
complaints. The system also contains
similar information relating to
witnesses, persons involved in the
alleged incident or other persons with
relevant information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

6 U.S.C. 345; 44 U.S.C. 3101.
PURPOSE(S):

The purpose of this system is to allow
the Officer for Civil Rights and Civil
Liberties and staff to maintain relevant
information necessary to review
complaints or comments about alleged
civil rights or civil liberties violations,
or racial or ethnic profiling tied to the
Department’s activities. The system will
also track and maintain investigative
files and records of complaint resolution
and other matters, and facilitate
oversight and accountability of the
Department’s civil rights and civil
liberties complaint resolution
mechanisms.
ROUTINE USES OF THESE RECORDS MAINTAINED
IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

None.

VerDate jul<14>2003

or to allege racial or ethnic profiling by
DHS, its employees, contractors,
grantees, or others acting under the
authority of the Department; persons
alleged to be involved in civil rights or
civil liberties abuses or racial or ethnic
profiling, victims or witnesses to such
abuse; third parties not directly
involved in the alleged incident, but
identified as relevant persons to an
investigation; and DHS employees and
contractors.
Identifying data contained in this
information may include, but is not
limited to: The name of persons making
a report; home or work address,
telephone number, e-mail address;
social security number; alien
registration number; and other unique
identifiers assigned to the information.

Jkt 205001

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To another federal agency with
responsibility for labor or employment
relations or other matters, when that
agency has jurisdiction over matters
reported to CRCL;

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Sfmt 4703

(2) Where a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law (i.e. criminal,
civil or regulatory) the relevant records
may be referred to an appropriate
Federal, state, territorial, tribal, local,
international, or foreign agency law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting such a violation or
enforcing or implementing such law;
(3) To an organization or individual in
either the public or private sector, either
foreign or domestic, where there is a
reason to believe that the recipient is or
could become the target of a particular
terrorist activity or conspiracy, to the
extent the information is relevant to the
protection of life or property;
(4) To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains;
(5) To a former employee of the
Department for purposes of: responding
to an official inquiry by a federal, state,
or local government entity or
professional licensing authority, in
accordance with applicable Department
regulations; or facilitating
communications with a former
employee that may be necessary for
personnel-related or other official
purposes where the Department requires
information and/or consultation
assistance from the former employee
regarding a matter within that person’s
former area of responsibility;
(6) To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the Federal
government, when necessary to
accomplish an agency function related
to this system of records;
(7) To the National Archives and
Records Administration, or other federal
government agencies pursuant to
records management operations
conducted under the authority of 44
U.S.C. 2904 and 2906;
(8) To the Department of Justice or
other federal agency conducting
litigation or in proceedings before any
court, adjudicative or administrative
body, when (a) DHS, or (b) any
employee of DHS in his/her official
capacity, or (c) any employee of DHS in
his/her individual capacity where DOJ
or DHS has agreed to represent the
employee, or (d) the United States or
any agency thereof, is a party to the
litigation or has an interest in such
litigation, and DHS determines that
disclosure is relevant and necessary to
the litigation.

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Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

national security activities may be
exempt from disclosure pursuant to 5
U.S.C. 552a(k)(1), (k)(2) and (k)(5).

STORAGE:

Dated: December 1, 2004.
Nuala O’Connor Kelly,
Chief Privacy Officer.
[FR Doc. 04–26744 Filed 12–3–04; 8:45 am]

These records are stored in an
electronic database or paper media and
may include physical objects as
exhibits.

BILLING CODE 4410–10–P

RETRIEVABILITY:

Information may be retrieved by
name, incident code, unique personal
identifier, or other identifying data.

DEPARTMENT OF HOMELAND
SECURITY

SAFEGUARDS:

Federal Emergency Management
Agency

Records are stored in a secure,
guarded, facility, at which a badge must
be shown to enter. The storage area is
locked when not attended by CRCL
personnel. Electronic records are
maintained in accordance with DHS
security policies contained in the DHS
Information Technology Security
Program Handbook and the DHS
Sensitive Systems Handbook. Electronic
records are password-protected and can
only be accessed from a DHS work
station. All CRCL personnel are briefed
prior to gaining initial access and
annually thereafter.
RETENTION AND DISPOSAL:

These records are governed by
General Records Schedule 1, Item 25
and will be retained and disposed of in
accordance with that schedule.
SYSTEM MANAGER(S) AND ADDRESS:

Officer for Civil Rights and Civil
Liberties, U.S. Department of Homeland
Security, Washington, DC 20528.
NOTIFICATION PROCEDURE:

Address inquiries to the System
Manager named above.
RECORD ACCESS PROCEDURE:

A request for access to records in this
system may be made by writing to the
System Manager, identified above, in
conformance with 6 CFR Part 5, Subpart
B, which provides the rules for
requesting access to Privacy Act records
maintained by DHS.
CONTESTING RECORD PROCEDURE:

Same as ‘‘Records access procedure.’’
RECORD SOURCE CATEGORIES:

Information in this system of records
is obtained from correspondence,
telephone calls, e-mails, facsimiles, or
other means of reporting allegations of
civil rights or civil liberties abuses, or
racial or ethnic profiling.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

Certain portions of CRCL’s files
containing information relating to
ongoing criminal investigations or

VerDate jul<14>2003

15:43 Dec 03, 2004

Jkt 205001

Agency Information Collection
Activities: Proposed Collection;
Comment Request
Federal Emergency
Management Agency, Emergency
Preparedness and Response Directorate,
Department of Homeland Security.
ACTION: Notice and request for
comments.
AGENCY:

SUMMARY: The Federal Emergency
Management Agency (FEMA), as part of
its continuing effort to reduce
paperwork and respondent burden,
invites the general public and other
Federal agencies to take this
opportunity to comment on a proposed
continuing information collection. In
accordance with the Paperwork
Reduction Act of 1995 (44 U.S.C.
3506(c)(2)(A)), this notice seeks
comments concerning FEMA’s Debt
Collection Financial Statement, which
requests personal financial data from
individual debtors.
SUPPLEMENTARY INFORMATION: Under
FEMA’s debt collection regulations, 44
CFR 11.36(b), FEMA is required to
maintain current credit data on FEMA’s
debtors including, the individual
debtor’s own financial statement,
executed under penalty for false claim,
concerning his/her assets and liabilities
and his/her income and expenses.
FEMA Form 22–13, Debt Collection
Financial Statement, collects such data
directly from the individual debtor.
FEMA uses this data to understand the
debtor’s financial condition and locate
their assets to accurately determine a
debtor’s ability to pay debts or to set
arrangements for installment payments
of debts.

Collection of Information
Title: Debt Collection Financial
Statement.
Type of Information Collection:
Revision of a currently approved
collection.
OMB Number: 1660–0011.

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70465

Form Numbers: FEMA Form 22–13,
Debt Collection Financial Statement.
Abstract: FEMA may request debtors
to provide personal financial
information on FEMA Form 22–13
concerning their current financial
position. With this information, FEMA
evaluates whether to allow debtors to
pay the FEMA debts under installment
repayment agreements and if so, under
what terms. FEMA also uses this data to
determine whether to compromise,
suspend, or completely terminate
collection efforts on respondent’s debts.
This data is also used to locate the
debtor’s assets if the debts are sent for
judicial enforcement.
Affected Public: Individuals or
Households.
Estimated Total Annual Burden
Hours: 225 hours.
Estimated Costs: The annualized cost
for this information collection is $5100,
based on 300 respondents spending 45
minutes (.75 hours) per form at an
average hourly rate of $22.27 per 2003
Department of Labor’s National
Employment, Hours, and Earnings
Tables.
Comments: Written comments are
solicited to (a) evaluate whether the
proposed data collection is necessary for
the proper performance of the agency,
including whether the information shall
have practical utility; (b) evaluate the
accuracy of the agency’s estimate of the
burden of the proposed collection of
information, including the validity of
the methodology and assumptions used;
(c) enhance the quality, utility, and
clarity of the information to be
collected; and (d) minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses. Comments should be
received within 60 days of the date of
this notice.
ADDRESSES: Interested persons should
submit written comments to Muriel B.
Anderson, Chief, Records Management
Section, Information Resources
Management Branch, Information
Technology Services Division, Federal
Emergency Management Agency,
Emergency Preparedness and Response
Directorate, Department of Homeland
Security, 500 C Street, SW., Room 316,
Washington, DC 20472.
FOR FURTHER INFORMATION CONTACT:
Contact Michael H. Komack, Systems
Accountant, FEMA, Financial and
Acquisition Management Division
(FAMD), Management and Policy

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