3265-0006 2014 Election Administration and Voting Survey

2014 Election Administration and Voting Survey

OMB: 3265-0006

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U .S. ELECTION ASSISTANCE COMMISSION

2014 Election Administration & Voting Survey

The ongoing process of improving America’s election systems relies in part on having accurate data about the way Americans cast their ballots. In 2002, Congress chartered the U.S. Election Assistance Commission (EAC) to collect information on the state of American elections and make it widely available to policy makers, advocates, scholars, journalists and the general public. Since 2004, the Commission has sponsored a biennial survey as its primary tool for fulfilling that mission. We are pleased to present the 2014 Election Administration and Voting Survey, and we ask for your help in making it the most complete and accurate survey in its history.

The questions below ask for information about ballots cast, voter registration, overseas and military voting, Election Day activities, voting technology, and other important issues. The section concerning the Uniformed and Overseas Citizens Voting Act (UOCAVA) serves as the EAC’s standardized format for State reporting of UOCAVA voting information as required by 42 U.S.C. §1973ff-1. States that complete and timely submit this section to the EAC will fulfill their UOCAVA reporting requirement under 42 U.S.C. §1973ff-1(c). Additionally, EAC is mandated by the National Voter Registration Act (NVRA) to collection information from states concerning the impact of that statute on the administration of Federal elections. With this information, EAC is required to make a report to Congress and provide recommendations for the improvement of Federal and State procedures, forms, and other NVRA matters. States that timely respond to all questions in this survey concerning voter registration related matters will meet their NVRA reporting requirements under 42 U.S.C. § 1973gg-7 and EAC regulations.

The EAC recognizes the burden that asking for these data places on State and local election officials, and we have worked to minimize that burden as much as possible.

In advance, we thank you for your cooperation and look forward to answering any questions you might have.

Information supplied by:

Name		Title
Office/Agency name
Address 1
Address 2
City		State	Zip Code
E-mail address
Telephone (area code and number)	Extension	Fax number (area code and number)

Instructions for Completing the 2014 Election Administration & Voting Survey

1. This survey collects information on election administration issues in local election offices (typically counties or townships) that are responsible for the administration of the November 2014 general election. As such, all data should be reported at the level of the local jurisdiction. However, the State or Territorial level election office may fill out any or all of the information on behalf of the local election offices under its jurisdiction.

2. Do not leave items blank - always provide an answer to the question asked using the “Data not available” or “Other” categories discussed below, if needed.

3. Use the “Data not available” box if the question asks for details that are not required by your State law or the question asks for information that is not currently collected.

4. You may find it helpful to read an entire section before answering any of the questions in that section.

5. Please attempt to record data according to the categories as they are defined in the question. If your jurisdiction uses a different data classification scheme (for instance, collects data in such a way that combines two or more categories listed in a question), you can use the space provided for “Other” to provide numbers and details on these categories. Use as many “Other” categories as you need to adequately report the relevant statistics for your jurisdiction. If you enter information into the “Other” field, please use the comments field to provide an explanation for the answer.

In the example below, the jurisdiction does not collect separate statistics on the number of duplicate and rejected registration forms, but instead has only one number that represents the total number of registration forms that are either duplicated or rejected.

Shape1

EXAMPLE:

A5. In order to evaluate the workflow of your office over the last election cycle, enter the total number of registration forms your jurisdiction received from all sources during the period from the close of registration for the November 2012 general election until the close of registration for the November 2014 general election. Include here any Election Day or Same Day registrations, if applicable. Also include any special categories of voters who may have extended deadlines, such as returning military personnel, if applicable.

A5a. Total 5000 Data not available

Next, divide the total number of registration application forms received (as entered in A5a) into the following categories. The amounts should sum to the total provided in A4a.

	Data not available
	▼

A5b. New registrations 4000

A5c. Invalid or rejected (other than duplicates)

A5d. Duplicate of existing registration

A5e. Changes to name, party or within-jurisdiction address change 500

A5f. Moved into jurisdiction but was registered elsewhere in the State 200

A5g. Other® comments: duplicate and invalid registrations combined 300

A5h. Other® comments:

TOTAL 5000

SECTION A

VOTER REGISTRATION

EAC is mandated by the National Voter Registration Act (NVRA) to collect information from States concerning the impact of that statute on the administration of Federal elections. With this information EAC is required to make a report to Congress and provide recommendations for the improvement of Federal and State procedures, forms, and other NVRA matters. States that timely respond to all questions in this survey concerning voter registration related matters will meet their NVRA reporting requirements under 42 U.S.C. § 1973gg-7 and EAC regulations.

Roadmap to Section A:

A1, A2 and A3 ask for information about the number of registered voters in your jurisdiction and how you calculate those statistics.
A4 asks for information about registration activity on days in which it was possible for a person to both register and vote on the same day.
A5 asks for information on all registration forms for all types of registration transactions (successful and unsuccessful) received by your office.
A6 asks for the sources of all registration forms (both successful and unsuccessful).
A7 asks for the sources of new registrations.
A8 asks for the sources of duplicate registrations.
A9 asks for the sources of invalid or rejected registrations.
A10 asks for information on confirmation notices sent under NVRA Section 8(d) 2.
A11 asks for the number of voters removed from the voter registration rolls and the reason for their removal.

A1. Enter the total number of persons in your jurisdiction who were registered and eligible to vote in the November 2014 general election. Include all persons eligible to vote in the election including special categories of voters with extended deadlines (such as returning military). Do not include any persons under the age of 18 who may be registered under a “pre-registration” program.

A1a. Total Data not available

 

1 Comments

A2. When you report the number of registered voters in your jurisdiction for the November 2014 general election (as in A1a) do you include both active and inactive voters in the count, or does your jurisdiction only include active voters? (Select only one)

A2a. Jurisdiction uses both active and inactive registered voters

A2b. Jurisdiction only uses active registered voters

A2c. Other ® comments: ____________________

 

2 Comments

A3. Enter the total number of persons who were registered and eligible to vote in the November 2014 general election into the following categories. Do not include any persons under the age of 18 who may be registered under a “pre-registration” program.

		Data not available
		▼

A3a. Active

A3b. Inactive

 

3 Comments

A4. If your State’s laws allowed any voters to register and then to vote on the same day, enter the total number of registration forms received on those days in which it was possible to both register for and vote in the November 2014 general election on the same day. This question includes jurisdictions in States that have formal Election Day Registration or Same Day Registration and those States that have other situations that provide Election Day Registration or Same Day Registration. This question includes jurisdictions in States that permit Election Day Registration for voting for office of President, such as Connecticut and Rhode Island.

A4a. Total new Same Day registrations… Data not available

…………………………………………………………………………………………………………………... Not applicable

A4b. Are the numbers you provided for question A4a because your State allows Election Day Registration or Same Day Registration for all voters, or does your answer come from a different circumstance?

…..Yes, our State has Election Day Registration or Same Day Registration.

…. No, our State does not have formal Election Day Registration or Same Day Registration, but some voters were able to

…. Other  comments: ________________________________

…. Not applicable.

A4 Comments

A5. In order to evaluate the workflow of your office over the last election cycle, enter the total number of forms your jurisdiction received from all sources during the period from the close of registration for the November 2012 general election until the close of registration for the November 2014 general election. Include any forms that were processed, such as changes to name, party or address, duplicates, or pre-registrations. Include here any Election Day or Same Day registrations, if applicable. Also include any special categories of voters who may have extended deadlines such as returning military personnel, if applicable.

A5a. Total Data not available

Next, divide the total number of registration application forms received (as entered in A5a) into the following categories. The amounts should sum to the total provided in A5a.

	Data not available
	▼

A5b. New valid registrations (excluding pre-registrations of persons under 18)

A5c. New “pre” registrations of persons under age 18

A5d. Duplicate of existing valid registration

A5e. Invalid or rejected (other than duplicates)

A5f. Changes to name, party or within-jurisdiction address change

A5g. Address changes that cross jurisdiction borders

A5h. Other ® comments: ____________________

A5i. Other ® comments: ____________________

A5j. Other ® comments: ____________________

A5k. Other ® comments: ____________________

A5l. Other ® comments: ____________________

TOTAL A5a

 

5 Comments

A6a through A6o: Divide the total number of all registration forms received (as entered in A5a) into the following sources.

A7a through A7o: Divide the total number of new registration forms received (as entered in A5b) into the following sources.

A8a through A8o: Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources.

A9a through A9o: Divide the total number of invalid or rejected registration forms (as entered in A5e) received into the following sources.

(from A5a)

(from A5b)

(from A5d)

(from A5e)

*Sub-question “e” should include all forms handled through the

public assistance agency process (i.e., paper, online).

A6. Total forms received

A7. New

registrations

A8. Duplicate of existing registrations

A9. Invalid or

rejected

Data not available

▼

a. Individual voters submitting applications by mail, fax, or email

b. Individual voters registering in person at the election/registrar’s office

c. Individual voters submitting registration forms via the Internet

d. Motor vehicle offices or other offices that issue drivers licenses

e.^* Public assistance offices mandated as registration sites under NVRA

f. State funded agencies primarily serving persons with disabilities

g. Armed forces recruitment offices

h. Other agencies designated by the State not mandated by NVRA

i. Registration drives from advocacy groups or political parties

j. Other ® comments:

k. Other ® comments:

l. Other ® comments:

m. Other ® comments:

n. Other ® comments:

o. Other ® comments:

TOTAL

A5a

A5b

A5d

A5e

A6, A7, A8, and A9 Comments

A10. Enter the total number of confirmation notices sent to voters in the period between the close of registration for the November 2012 general election and the close of registration for the November 2014 general election because either 1) there is an indication that the registrant no longer resides in the registrar’s jurisdiction, or 2) the voter has not voted or appeared to vote in a Federal election during the period.

A10a. Total … Data not available

Next, divide the total number of confirmation notices mailed (as entered in A10a) into the following categories. The amounts should sum to the total provided in A10a.

	Data not available
	▼

A10b. Received back from voters confirming registration

A10c. Received back confirming registration should be invalidated

A10d. Returned back as undeliverable

A10e. Status unknown (neither received confirmation nor returned undeliverable)

A10f. Other ® comments: ____________________

A10g. Other ® comments: ____________________

A10h. Other ® comments: ____________________

TOTAL A10a

 

10 Comments

A11. Enter the total number of voters removed from the voter registration rolls in your jurisdiction in the period between the close of registration for the November 2012 general election and the close of registration for the November 2014 general election. Note this question asks for those ineligible to vote, not merely those moved into an “inactive” status.

A11a. Total …. Data not available

Next, divide the total number of voters removed (as entered in A11a) into the following categories. The amounts should sum to the total provided in A11a.

	Data not available
	▼

A11b. Moved outside jurisdiction

A11c. Death

A11d. Disqualifying felony conviction

A11e. Failure to respond to notice sent and failure to vote in the two most recent

Federal elections

A11f. Declared mentally incompetent

A11g. Voter requested to be removed for reasons other than felony conviction,

mental status, or moved outside jurisdiction

A11h. Other ® comments: ____________________

A11i. Other ® comments: ____________________

A11j. Other ® comments: ____________________

A11k. Other ® comments: ____________________

TOTAL A11a

 

11 Comments

SECTION B

UNIFORMED & OVERSEAS CITIZENS ABSENTEE VOTING ACT (UOCAVA)

For 2014, Section B includes the FVAP Post-Election Voting Survey of State and Local Election Officials. EAC incorporated these questions for the States' reporting of UOCAVA voting information as required by 42 U.S.C. §1973ff-1. States that complete and timely submit this section to the EAC will fulfill their UOCAVA reporting requirement under 42 U.S.C §1973ff-1(c).

Pursuant UOCAVA, this section collects various data elements needed to determine: (1) the combined number of absentee ballots transmitted to UOCAVA voters; (2) the combined number of ballots returned by UOCAVA voters; and (3) the combined number of returned ballots cast by UOCAVA voters (the number of cast ballots is practically determined by collecting data concerning the total votes counted and rejected).

Roadmap to Section B:

B1 and B2 ask for information about the number and type of UOCAVA absentee ballots transmitted.
B3 asks for the number and type of all UOCAVA ballots returned and submitted for counting.
B4, B5, B6, and B7 ask for information on the type of UOCAVA ballot returned by type of UOCAVA voter.
B8 asks for the number and type of all UOCAVA ballots counted.
B9, B10, B11, and B12 ask for information on the type of UOCAVA ballot counted by type of UOCAVA voter.
B13 asks for the number and type of all UOCAVA ballots rejected.
B14 asks for information on reasons why UOCAVA ballots were rejected.
B15, B16, B17, and B18 ask for information on the type of UOCAVA ballot rejected by type of UOCAVA voter.
B19 asks for information about the number and type of registered and eligible UOCAVA voters.
B20, B21, and B22 ask for information concerning the Federal Post Card Applications (FPCAs).
B23 asks about the date when transmission of absentee ballots to UOCAVA voters began for the November election cycle.
B24 asks about UOCAVA ballots transmitted by mode of transmission.
B25 asks about transmitted UOCAVA ballots that were returned as undeliverable by transmission mode.
B26 and B27 ask about UOCAVA ballots returned by voters, excluding Federal Write-In Absentee Ballots (FWABs).
B28 and B29 ask about UOCAVA ballots returned by voters and rejected, excluding FWABS.
B30 asks about UOCAVA ballots counted by mode of transmission, excluding FWABS.
B31, B32, B33, B34, and B35 ask for information about FWABs.

B1. Enter the total number of absentee ballots transmitted to UOCAVA voters for the November 2014 general election.

B1a. Total … Data not available

Next, divide the total number of absentee ballots transmitted to UOCAVA voters (as entered in B1a) into the following categories. The amounts should sum to the total provided in B1a.

	Data not available
	▼

B1b. Uniformed services voters – domestic or foreign

B1c. Non-military/civilian overseas voters

B1d. Other ® comments: ____________________

B1e. Other ® comments: ____________________

TOTAL B1a

 

1 Comments

B2. Of the UOCAVA absentee ballots transmitted (as entered in B1a) how many were:

	Data not available
	▼

B2a. Returned by voter and submitted for counting (include both those that

were counted and those that were rejected)

B2b. Returned as undeliverable

B2c. Spoiled or replaced ballots

B2d. Status unknown (neither returned undeliverable nor returned from voter)

B2e. Other ® comments: ____________________

B2f. Other ® comments: ____________________

B2g. Other ® comments: ____________________

TOTAL B1a

 

2 Comments

B3. Enter the total number of all UOCAVA ballots (including regular UOCAVA absentee ballots and Federal Write-in Absentee Ballots (FWABs)) returned by UOCAVA voters and submitted for counting for the November 2014 general election. Please include both those ballots that were later counted and those that were rejected. Do not include ballots that were returned undeliverable.

B3a. Total ….. Data not available

 

3 Comments

B4a through B4c. Divide the total number of UOCAVA ballots returned by UOCAVA voters and submitted for counting (as entered in B3) into each category of UOCAVA voter below.

Next, for each type of UOCAVA voter, enter the number of:

B5a through B5c: Regular UOCAVA absentee ballots returned and submitted for counting.
B6a through B6c: FWAB returned and submitted for counting.
B7a through B7c: Other type of ballots returned and submitted for counting.

Of the total UOCAVA ballots returned (as entered in B3a), how many were ballots of each of the following ballot types:

B4. All UOCAVA ballots

B5. Absentee

ballots

B6. FWAB

B7. Other type of

ballot ®

Data not available

▼

Type of UOCAVA voter:

a. Uniformed services voters – domestic or foreign

b. Non-military/civilian overseas voters

c. Other type of voter®

comments:

TOTAL

B3a

 

4, B5, B6, and B7 Comments

B8. Enter the total number of all UOCAVA ballots (including regular UOCAVA absentee ballots and FWAB) counted in the November 2014 general election.

B8a. Total ………………….. Data not available

B8 Comments

B9a through B9c. Divide the total number of UOCAVA ballots counted (as entered in B8) into each category of UOCAVA voter below.

Next, for each type of UOCAVA voter, enter the number of:

B10a through B10c: Regular UOCAVA absentee ballots counted.
B11a through B11c: FWAB counted.
B12a through B12c: Other type of ballots counted.

Of the total UOCAVA ballots counted (as entered in B8a), how many were ballots of each of the following ballot types:

B9. All UOCAVA ballots

B10. Absentee ballots

B11. FWAB

B12. Other type of ballot ®

Data not available

▼

Type of UOCAVA voter:

a. Uniformed services voters – domestic or foreign

b. Non-military/civilian overseas voters

c. Other type of voter ®

comments:

TOTAL

B8a

 

9, B10, B11 and B12 Comments

B13. Enter the total number of UOCAVA ballots (including regular UOCAVA absentee ballots and FWAB) rejected in the November 2014 general election.

B13a. Total ………….…….…… Data not available

B13 Comments

B14. Please divide the total number of all UOCAVA ballots rejected (as entered in B13a) into the following categories indicating the reason the absentee ballots were rejected. The amounts should sum to the total provided in B13a.

	Data not available
	▼

B14a. Ballot not received on time/missed deadline.

B14b. Problem with voter signature

B14c. Ballot lacked a postmark

B14d. Other ® comments: ________________________________

B14e. Other ® comments: ________________________________

B14f. Other ® comments: ________________________________

TOTAL B13a

B14 Comments

B15a through B15c. Divide the total number of UOCAVA ballots rejected (as entered in B13a) into each category of UOCAVA voter below.

Next, for each type of UOCAVA voter, enter the number of:

B16a through B16c: Regular UOCAVA absentee ballots rejected.
B17a through B17c: FWAB rejected.
B18a through B18c: Other type of ballots rejected.

Of the total UOCAVA ballots rejected (as entered in B13), how many were ballots of each of the following ballot types:

B15. All UOCAVA ballots

B16. Absentee

ballots

B17. FWAB

B18. Other type of

ballot ®

Data not available

▼

Type of UOCAVA voter:

a. Uniformed services voters – domestic or foreign

b. Non-military/civilian overseas voters

c. Other type of voter ®

comments

TOTAL

B13a

 

15, B16, B17, and B18 Comments

B19. Enter the total number of registered and eligible voters in your jurisdiction who were covered by UOCAVA in the November 2014 General Election.

B19a. Total … Data not available

Next, divide the total number of registered and eligible UOCAVA voters (as entered in B19a) into the following categories. The amounts should sum to the total provided in B19a.

	Data not available
	▼

B19b. Uniformed services voters – domestic or foreign

B19c. Non-military/civilian overseas voters

B19d. Other ® comments: ____________________

B19e. Other ® comments: ____________________

TOTAL B19a

 

19 Comments

B20. Enter the total number of Federal Post Card Applications (FPCAs) received from UOCAVA voters for the November 2014 General Election between January 1, 2014 and the absentee ballot request deadline.

B20a. Total … Data not available

Next, divide the total number of FPCAs received from UOCAVA voters into the following categories. The amounts should sum to the total provided in B20a.

	Data not available
	▼

B20b. Uniformed services voters – domestic or foreign

B20c. Non-military/civilian overseas voters

B20d. Other ® comments: ____________________

B20e. Other ® comments: ____________________

TOTAL B20a

B21. Of the total number of Federal Post Card Applications (FPCAs) that your jurisdiction received as reported in B20a, how many were rejected for the following groups?

	Data not available
	▼

B21a. Uniformed services voters – domestic or foreign

B21b. Non-military/civilian overseas voters

B21c. Other ® comments: ____________________

B21d. Other ® comments: ____________________

B21e.TOTAL

B22. Of the total number of Federal Post Card Applications (FPCAs) that were rejected (as reported in B21e), how many were rejected because they were received after the absentee ballot request deadline?

B22a. Total … Data not available

B20, B21, and B22 C

 

omments

B23. Enter the date your jurisdiction first started transmitting absentee ballots to UOCAVA voters for the November 2014 election. Please provide the exact date your jurisdiction began mailing the ballots. If you do not know the exact date, please enter an approximate date, and select "Approximate" in the box below.

Month	Day	Approximate

B23

 

Comments

B24. How many UOCAVA absentee ballots did your jurisdiction transmit to UOCAVA voters using the following modes of transmission, before and after the 45-day deadline?

	a. Postal mail		b. Email		c. Other
		Date not available		Date not available		Date not available
		▼		▼		▼
a. Sent ON OR BEFORE the 45 day deadline

b. Sent AFTER the 45 day deadline

TOTAL (All UOCAVA voters)

B24

 

Comments

B25. Of the total number of UOCAVA absentee ballots transmitted how many were returned as undeliverable by the following modes of transmission:

	Data not available
	▼

B25a. Postal mail

B25b. Email

B25c. Other

TOTAL

B25

 

Comments

B26. How many UOCAVA absentee ballots were received for the November 2014 general election? Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals.

B26a. Total UOCAVA absentee ballots excluding FWABS Data not available

Next, divide the total number of UOCAVA absentee ballots received (as entered in B26a) into the following categories. Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals. The amounts should sum to the total provided in B26a.

	Data not available
	▼

B26b. Uniformed services voters – domestic or foreign

B26c. Non-military/civilian overseas voters

B26d. Other ® comments: ____________________

B26e. Other ® comments: ____________________

TOTAL B26a

 

26 Comments

B27. How many UOCAVA absentee ballots were received using the following modes of transmission, before and after the 45-day deadline? Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals.

	a. Postal mail		b. Email		c. Other
		Date not available		Date not available		Date not available
		▼		▼		▼
a. Sent ON OR BEFORE the 45 day deadline

b. Sent AFTER the 45 day deadline

TOTAL

B27 Comments

B28. Of the total number of UOCAVA absentee ballots received (as reported in B26a), how many were rejected for the following groups? Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals.

	Data not available
	▼

B28a. Uniformed services voters – domestic or foreign

B28b. Non-military/civilian overseas voters

B28c. Other ® comments: ____________________

B28d. Other ® comments: ____________________

B28e.TOTAL

 

28 Comments

B29. Of the total number of UOCAVA absentee ballots that were rejected (as reported in B28e), how many were rejected because they were received after the statutory deadline by the following modes of transmission, before and after the 45-day deadline? Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals.

	a. Postal mail		b. Email		c. Other
		Date not available		Date not available		Date not available
		▼		▼		▼
a. Sent ON OR BEFORE the 45 day deadline

b. Sent AFTER the 45 day deadline

TOTAL

B29 Comments

B30. Enter the total number of UOCAVA ballots counted in your jurisdiction by the following modes of transmission, before and after the 45-day deadline. Please EXCLUDE Federal Write-In Absentee Ballots (FWABs) from your totals.

	a. Postal mail		b. Email		c. Other
		Date not available		Date not available		Date not available
		▼		▼		▼
a. Sent ON OR BEFORE the 45 day deadline

b. Sent AFTER the 45 day deadline

TOTAL

B31. Enter the total number of Federal Write-In Absentee Ballots (FWABs) received from UOCAVA voters for the following groups.

	Data not available
	▼

B31a. Uniformed services voters – domestic or foreign

B31b. Non-military/civilian overseas voters

B31c. Other ® comments: ____________________

B31d. Other ® comments: ____________________

B31e.TOTAL

B32. Of the total number of Federal Write-In Absentee Ballots (FWABs) received from UOCAVA voters (as reported in B31e), how many were rejected for the following groups?

	Data not available
	▼

B32a. Uniformed services voters – domestic or foreign

B32b. Non-military/civilian overseas voters

B32c. Other ® comments: ____________________

B32d. Other ® comments: ____________________

B32e. TOTAL

B33. Of the total number of Federal Write-In Absentee Ballots (FWABs) received from UOCAVA voters that were rejected (as reported in B32e), how many were rejected because they were received after the ballot receipt deadline?

B33a. Total FWABs rejected because received
after ballot receipt deadline Data not available

B34. Of the total number of Federal Write-In Absentee Ballots (FWABs) received from UOCAVA voters that were rejected (as reported in B32e), how many were rejected because the voter’s regular absentee ballot was received and counted?

B34a. Total FWABs rejected because voter's regular
absentee ballot received and counted ….. Data not available

B35. Enter the total number of Federal Write-In Absentee Ballots (FWABs) received from UOCAVA voters that were counted for the following groups.

	Data not available
	▼

B35a. Uniformed services voters – domestic or foreign

B35b. Non-military/civilian overseas voters

B35c. Other ® comments: ____________________

B35d. Other ® comments: ____________________

B35e.TOTAL

SECTION C

Domestic Civilian Absentee Ballots

Roadmap to Section C.

C1 asks for information about absentee ballots transmitted and the status of the transmitted ballots.
C2 and C3 ask for information on any voters who may be registered as permanent absentee voters.
C4 asks for information on the status of absentee ballots returned and submitted for counting.
C5 asks for information on the reasons absentee ballots were rejected.

C1. Enter the total number of domestic civilian absentee ballots transmitted to voters for the November 2014 general election. Do not include absentee ballots transmitted to UOCAVA voters.

C1a. Total Data not available

Next, divide the total number of absentee ballots transmitted to voters (as entered in C1a) into the following categories. The amounts should sum to the total provided in C1a.

	Data not available
	▼

C1b. Returned by voters and submitted for counting (include both
those that were later counted and those that were rejected)

C1c. Returned as undeliverable

C1d. Spoiled or replaced ballots

C1e. Status unknown (neither returned undeliverable nor returned from voter)

C1f. Other ® comments: ____________________

C1g. Other ® comments: ____________________

C1h. Other ® comments: ____________________

TOTAL C1a

 

1 Comments

C2. Does your jurisdiction have a permanent absentee voter registration list in which voters may apply to receive an absentee (or mail) ballot for subsequent elections without further application? Do not include UOCAVA voters.

Yes ® Continue to question C3.

No ® Skip to question C4.

 

2 Comments

C3. Of the total number of domestic civilian absentee ballots transmitted (as entered in C1a) how many ballots were sent to voters in your jurisdiction because they appear on a permanent absentee (or mail) ballot voter registration list?

C3a. Total Data not available

C3 Comments

C4. Of the total number of absentee ballots returned by voters and submitted for counting (as entered in C1b) how many ballots were:

	Data not available
	▼

C4a. Counted in the November 2014 general election

C4b. Rejected in the November 2014 general election

C4c. Other ® comments: ____________________

C4d. Other ® comments: ____________________

TOTAL C1b

 

4 Comments

C5. Please divide the total number of domestic civilian absentee ballots rejected (as entered in C4b) into the following categories indicating the reason why the absentee ballots were rejected. The amounts should sum to the total provided in C4b.

	Data not available
	▼

C5a. Ballot not received on time/missed deadline.

C5b. No voter signature

C5c. No witness signature

C5d. Non-matching signature

C5e. No election official’s signature on ballot

C5f. Ballot returned in an unofficial envelope

C5g. Ballot missing from envelope

C5h. Envelope not sealed

C5i. No resident address on envelope

C5j. Multiple ballots returned in one envelope.

C5k. Voter deceased.

C5l. Voter already voted in person

C5m. First-time voter without proper identification

C5n. No ballot application on record

C5o. Other ® comments: ________________________________

C5p. Other ® comments: ________________________________

C5q. Other ® comments: ________________________________

C5r. Other ® comments: ________________________________

C5s. Other ® comments: ________________________________

C5t. Other ® comments: ________________________________

C5u. Other ® comments: ________________________________

C5v. Other ® comments: ________________________________

TOTAL C4b

 

5 Comments

SECTION D	Election Administration
D1 asks for information on the number of precincts in your jurisdiction. D2 asks for information on the number and type of polling places in your jurisdiction. D3, D4, and D5 ask for information on poll workers utilized in the November 2014 general election.

D1. Enter the total number of precincts in your jurisdictions for the November 2014 general election.

D1a. Total ….. Data not available

 

1 Comments

D2. Enter the total number of physical polling places in your jurisdiction for the November 2014 general election. Please include physical polling places in operation on Election Day and physical polling places in operation before Election Day (such as early vote centers).

D2a. Total Data not available

Next, divide the total physical polling places in your jurisdiction (as entered in D2a) into the following categories. The amounts should sum to the total provided in D2a. If you do not include election offices in your count of polling places, enter 0.

	Data not available
	▼

Election Day voting

D2b. Physical polling places other than election offices

D2c. Election offices

D2d. Other ® comments: ________________________________

Early voting

D2e. Physical polling places other than election offices

D2f. Election offices

D2g. Other ® comments: ________________________________

TOTAL D2a

 

2 Comments

D3. Enter the total number of poll workers used in your jurisdiction for the November 2014 general election.

Poll workers may include election judges, booth workers, wardens, commissioners, or other similar terms that refer to persons who verify the identity of a voter; assist the voter with signing the register, affidavits or other documents required to cast a ballot; assist the voter by providing the voter with a ballot or setting up the voting machine for the voter; and serving other functions as dictated by State law.

Include all people recruited specifically for the purposes of working at physical polling places in operation on and/or before Election Day but do not include observers stationed at the polling places or regular office staff.

D3a. Total Data not available

 

3 Comments

D4. If your jurisdiction has data on the ages of its poll workers (for example, from voter registration records, from payroll records, or from poll worker applications), enter the total number of poll workers in each age category.

D4a. Under 18 years old

D4b. 18 to 25

D4c. 26 to 40

D4d. 41 to 60

D4e. 61 to 70

D4f. 71 years old and over

Data not available

 

4 Comments

D5. How difficult or easy was it for your jurisdiction to obtain a sufficient number of poll workers for the November 2014 general election?

Very difficult

Somewhat difficult

Neither difficult nor easy

Somewhat easy

Very easy

Not enough information to answer

D5 Comments

SECTION E	Provisional Ballots
E1 asks for information on the number and status of provisional ballots submitted. E2 asks for information on reasons why provisional ballots were rejected.

E1. Enter the total number of voters who submitted provisional ballots in the November 2014 general election.

E1a. Total Data not available

Next, divide the total number of voters who submitted provisional ballots in the November 2014 general election (as

entered in E1a) into the following categories.

	Data not available
	▼

E1b. Counted the full ballot

E1c. Counted part of the ballot

E1d. Rejected ballot

E1e. Other ® comments: ____________________

E1f. Other ® comments: ____________________

TOTAL E1a

 

1 Comments

E2. Please divide the total number of provisional ballots rejected (as entered in E1d) into the following categories indicating the reason the provisional ballots were rejected. The amounts should sum to the total provided in E1d.

	Data not available
	▼

E2a. Voter not registered in the State

E2b. Voter registered in State but attempted to vote in the wrong jurisdiction

E2c. Voter registered in State but attempted to vote in the wrong precinct

E2d. Failure to provide sufficient identification

E2e. Envelop and/or ballot was incomplete and/or illegible

E2f. Ballot missing from envelope

E2g. No signature

E2h. Non-matching signature

E2i. Voter already voted

E2j. Other ® comments: ________________________________

E2k. Other ® comments: ________________________________

E2l. Other ® comments: ________________________________

E2m. Other ® comments: ________________________________

E2n. Other ® comments: ________________________________

E2o. Other ® comments: ________________________________

E2p. Other ® comments: ________________________________

E1d

TOTAL

E2 Comments

SECTION F	Election Day Activities
F1 and F2 ask for turnout figures for the November 2014 general election and the source used to arrive at this number. F3 asks for the number of first time voters who registered to vote by mail and, under HAVA 303(b), were required to provide identification in order to vote. F4 asks for information on electronic poll books or electronic lists of voters that may have been used. F5 and F6 ask for information on printed poll books or printed lists of voters that may have been used. F7 asks for the type of primary voting equipment used. F8 solicits any additional comments jurisdictions may wish to share regarding their Election Day experiences.

F1. Enter the total number of people in your jurisdiction who participated in the November 2014 general election. Include all types of voters (civilian and military) by all types of ballots. Include rejected provisional ballots only if your jurisdiction credits the person’s vote history even though the provisional ballot was rejected.

F1a. Total Data not available

Next, divide the total number of people who participated in the November 2014 general election (as entered in F1a) into the following categories. The amounts should sum to the total provided in F1a.

	Data not available
	▼

F1b. Voted at a physical polling place on Election Day (not including provisional ballots

or absentee ballots dropped off at the polls).

F1c. UOCAVA voters who voted via absentee or FWAB (as in B3a)

F1d. Voted using a domestic civilian absentee ballot (as in C1b)

F1e. Voted using a provisional ballot

F1f. Voted at an early vote center (as in D2e,f,g)…………………………………….

F1g. Voted by mail in a vote by mail jurisdiction

F1h. Other ® comments: ____________________

F1i. Other ® comments: ____________________

F1j. Other ® comments: ____________________

TOTAL F1a

F1 Comments

F2. Indicate the source used to arrive at the total number of voters entered in F1a. (Select only one source.)

Number of voters checked off by poll workers or who signed poll books at physical polling places plus the number of UOCAVA and other absentee or early voters.

Number of ballots counted at precincts and/or at a central location (including UOCAVA and other absentee or early vote ballots).

Number of voters generated after "vote history" has been added.

Number of votes cast for the highest office on the ballot.

Other:® comments: ________________________________

F2 Comments

F3. HAVA 303(b) states that all first-time voters in a State who registered by mail are required to provide identification in order to vote and have their ballot counted. Enter the number of first-time voters who provided identification and had their ballot counted for the November 2014 general election in your jurisdiction.

F3a. Total ……….. Data not available ……….. Not applicable

 

3 Comments

F4. Were electronic poll books or electronic lists of voters used at the polling place for the November 2014 general election in your jurisdiction to (select either Yes or No for each item):

Yes No

a. Sign voters in

b. Update voter history

c. Look up polling places

d. Other ® comments: _____________________________

e. Information unavailable

 

4 Comments

F5. Did your jurisdiction use printed lists of registered voters at the polls in the November 2014 Federal general election?

Yes ® Continue to F6

No ® Skip to F7

Information unavailable ® Skip to F7

 

5 Comments

F6. Did your State print and ship the printed poll books to your local jurisdiction or did your jurisdiction arrange for the printing of the poll books? (Select only one.)

State printed poll books and shipped to jurisdiction

Jurisdiction arranged for printing of poll books

Combination of printing by the State and local jurisdiction

Information unavailable

 

6 Comments

F7. Enter information on the number and type of voting equipment used for the 2014 November general election. Then, for each type of voting equipment, please identify how the machines were used in the voting process and where the ballots from that machine type were tallied. Do not include backup systems that were not actually used.

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7a. Direct Recording Electronic (DRE) (Not Equipped with Voter Verified Paper Audit Trail (VVPAT))	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Not Available

 

7a Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7b. Direct Recording Electronic (DRE) (Equipped with VVPAT)	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Not Available

 

7b Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7c. Electronic system that prints voter choices on an optical scan ballot (hybrid of a DRE and an optical scan system)	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Not Available

 

7c Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7d. Optical/Digital Scan	Number of counters: ______ Number of booths: ______ Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Absentee	A Central Location Not Available
						Not Available

 

7d Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7e. Punch Card	Number of counters: ______ Number of booths: ______ Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available Place
						Absentee	A Central Location Not Available
						Not Available

 

7e Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7f. Lever	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Not Available

 

7f Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7g. Hand-counted paper ballots (not optical scan system)	Number of booths: ______ Not Available					In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available Place
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available Place
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available Place
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available
						Absentee	A Central Location Not Available
						Not Available

 

7g Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7h. Other	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available Place
						Absentee	A Central Location Not Available
						Not Available

 

7h Comments

Type of Equipment	Number Used	Make	Model	Version	Vendor	Machine Use (select all that apply)	Location of Vote Tally (select all that apply)
F7i. Other	Not Available	Not Available	Not Available	Not Available	Not Available	In-Precinct regular ballot voting	A Central Location Precinct/Polling Place Not Available
						Special device accessible to disabled voters	A Central Location Precinct/Polling Place Not Available
						Provisional Ballot voting	A Central Location Precinct/Polling Place Not Available
						Early Vote Site voting	A Central Location Precinct/Polling Place Not Available Place
						Absentee	A Central Location Not Available
						Not Available

 

7i Comments

F8. The U.S. Election Assistance Commission welcomes any general comments the jurisdiction may wish to share regarding its Election Day experiences (e.g., problems with voting system anomalies*, recounts, staffing, challenges to eligibility, long lines, etc.), or noteworthy success in administering the November 2014 general election. Please feel free to attach additional pages as necessary.

* An anomaly is defined as an irregular or inconsistent action or response from the voting system or system component resulting in some disruption to the election process. Incidents resulting from administrator error or procedural deficiencies are not considered anomalies for purposes of this survey question (EAC Voting Systems Testing and Certification Program Manual).

END OF SURVEY

THANK YOU FOR RESPONDING TO THIS SURVEY

* This information collection is required for the U.S. Election Assistance Commission (EAC) to meet its statutory requirements under the Help America Vote Act (HAVA) of 2002 (42 U.S.C. 15301), the National Voter Registration Act (NVRA) (42 U.S.C. 1973gg-1 et seq.), and the Uniformed and Overseas Citizens Absentee Voters Act (UOCAVA) (42 U.S.C. 1973ff-1). Respondent’s obligation to reply to this information collection is mandatory as required under NVRA (42 U.S.C. 1973gg-1 et seq.) and UOCAVA (42 U.S.C. 1973ff-1); respondents include the 50 States, the District of Columbia, and the U.S. Territories. This information will be made publicly available on the EAC Web site (http://www.eac.gov). According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid Office of Management and Budget (OMB) control number. The valid OMB control number for this information collection is OMB Control No. 3265-0006 (expires 5/31/2013). The time required to complete this information collection is estimated to average 88 hours per State response. This estimate includes the time for reviewing the instructions, gathering information, and completing the form. Comments regarding this burden estimate should be sent the U.S. Election Assistance Commission – 2014 Election Administration and Voting Survey, 1335 East West Highway, Suite 4300, Silver Spring, MD 20910.

OMB Control No. 3265-XXXX Expiration Date mm/dd/yyyy

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