Export Sales of U.S. Agricultural Commodities

instructions[1]

Export Sales of U.S. Agricultural Commodities

OMB: 0551-0007

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EXPORT SALES REPORTING INSTRUCTIONS
CONTENTS

SECTION

TITLE

PAGE

General

Completing Report Forms

III

Additional Reports and Information

Region, Foreign Country and Codes

Commodities Subject to Reporting

Examples

PAPERWORK REDUCTION ACT NOTICE
Public reporting burden for this collection of information has been approved by the Office of
Management and Budget and assigned OMB Control Number 0551-0007. Send comments
regarding the burden or any other aspect of this collection of information, including suggestions
for reducing this burden, to the Department of Agriculture, Clearance Officer, OIRM, Room 404W, Washington, D.C. 20250; and to the Office of Management and Budget, Paperwork Reduction
Project (OMB# 0551-0007), Washington, D.C. 20503.

Export Sales Reporting Instructions

Reprint November, 2003

EXPORT SALES REPORTING INSTRUCTIONS
I.
1.100

GENERAL

Foreword
These instructions are designed to be placed in a loose-leaf notebook. As changes are
required, single pages or entire Sections may be reissued. At appropriate times a new
index will be issued listing page numbers and the issued date to keep everyone informed
of the latest instructions available.
Suggestions submitted in writing pertaining to this instruction manual are welcome and
will be given consideration.
The telephone numbers for the Export Sales Reporting Staff are:
Voice:

1.200

202 720-9209

FAX:

202 690-3270
202 690-3273

Supplies-Reporting Forms and Supplies
Additional reporting forms, regulations and/or instructions manuals may be obtained
from the FAS homepage at http://www.fas.usda.gov or by contacting the Export Sales
Reporting staff.

1.300

Reference
These instructions are intended to complement, but not replace, the export sales
regulations. It is suggested that the export sales regulations be placed in the same
notebook with these instructions for handy reference.

1.400

Definitions
Definitions are reprinted from Section 20.4 of the Export Sales Reporting Regulations
for your reference.
(a) "Administrator." The Administrator, Foreign Agricultural Service, U.S.
Department of Agriculture.
(b) "Buy-Back Contract." A transaction under which a reporting exporter having sold
a commodity for export to a foreign buyer liquidates the export sale contract by
making an offsetting purchase of the same kind of commodity from the same foreign
buyer.
(c) "Commodity." Wheat and wheat flour, feed grains, oilseeds, cotton, rice, cattle
hides and skins, beef, and products thereof, and any other agricultural commodity

Export Sales Reporting Instructions

Reprint November, 2003

the Secretary may designate. "Commodity" shall also mean a commodity having
identifying characteristics as described in any announcement issued pursuant to
Section 20.5 such as class (es) of wheat, rice, or staple length(s) of cotton. Mixed
wheat shall be considered to be the predominant wheat class of the blend. This
definition excludes commodities to be used for seed which have been treated in such
a manner that their use is limited to seed for planting proposes or on which a
certificate has been issued by a recognized seed testing laboratory setting forth
variety, germination and purity.
(d) "Country of Destination." (1) Any country outside the United States or (2) any
territory or possession of the United States. Country of destination shall be the
ultimate destination of the export, and shall not be deemed to be the country through
which any transshipment takes place.
(e)

"Export." A shipment of a commodity from the United States destined to a
country specified in paragraph (d) of this section. The commodity shall be deemed
to have been exported on the date of the applicable export carrier on-board bill of
lading or the date the commodity was received for shipment, as specified on the bill
of lading, in the case of commodity received for shipment in a lash barge or
containerized van if a through on-board bill of lading is issued for shipment to a
country specified in paragraph (d) of the section.

(f) "Export Carrier." The vessel on which a commodity is exported from the United
States to a country specified in paragraph (d) of this section, or if export is by
railcar, truck, or airplane, "export carrier" means such railcar, truck, or airplane.
(g) "Exports for Exporter's Own Account." A transaction involving shipments made
by the reporting exporter which are unsold at the time of export, shipments on
consignment to selling agents of the reporting exporter for subsequent sale for the
account of the reporting exporter, shipments by the reporting exporter that have not
been allocated to any outstanding export sale, and shipments from the United States
to any other foreign country in bond for subsequent shipment to a third country.
(h) "Export Sales." A transaction entered into between a reporting exporter and a
foreign buyer. The transaction must be represented by a written document
evidencing that (1) the exporter agrees to export the commodity, (2) the foreign
buyer agrees to receive the commodity, (3) a fixed price or an agreed upon
mechanism by which such a price can be determined is established, and (4) payment
will be made to or for the account of the reporting exporter by or on the behalf of the
foreign buyer for delivery of the commodity. The quantity of "outstanding export
sale" means the quantity not yet exported under an export sale. The terms of
delivery specified in the written agreement, such as FAS vessel, FOB vessel, C&F,
CIF, etc., do not determine whether a transaction is an export sale which must be
reported. A transaction which otherwise meets this definition and is subject to the
posting of an exporter performance bond or letter of credit from the foreign buyer is
included in this definition and such a transaction shall be reported under these
regulations. However, a transaction which becomes operative only upon the

Export Sales Reporting Instructions

Reprint November, 2003

imposition of export controls is excluded from this definition of "export
sale" and such a transaction shall not be reported under these regulations.
(i) "Foreign Buyer and Foreign Seller." A person whose place of doing business
with respect to the transaction is outside the United States. Foreign buyer or foreign
seller includes a person who maintains a place of doing business outside the United
States even through the transaction is concluded in the United States by his agent
who has a place of business in the Unites States or by his employee who does not
maintain a place of doing business in the United States. (If such employee
maintains a place of doing business in the United States with respect to the
transaction, the resulting contract is construed to be domestic sale.)
Notwithstanding the foregoing, all foreign governments, agencies and
instrumentalities are considered foreign buyers or foreign sellers even through
transactions are concluded by their employees in the United States or they maintain
a place of business with respect to the transaction in the United States.
(j) "Marketing Year." The reporting period specified for a commodity in Section V.
(k) "Optional Origin Contracts." A transaction involving an export sale contract
between a reporting exporter and a foreign buyer under which the reporting exporter
has the option of exporting the commodity from the United States or from one or
more other exporting countries or an export sale contract under which no origin is
specified.
(l) "Person." An individual, partnership, corporation, association or other legal entity.
(m) "Purchases from Foreign Sellers." A transaction involving the purchase of a U.S.
commodity from a seller whose place of business with respect to the transaction is
outside the United States. An optional origin purchase is not reportable.
(n) "Quantity." The actual contract quantity (exclusive of any upward or downward
tolerance) specified in the agreement between the reporting exporter and foreign
buyer or seller.
(o) "Reporting Exporter." A person who enters into a transaction referred to in this
section whose place of doing business with respect to such transaction is in the
United States. A reporting exporter shall include any person who sells a commodity
to a foreign buyer irrespective of whether or not such person may appear as the
shipper on the export documentation or whether or not such person is required to file
a Shipper's Export Declaration. A reporting exporter would not normally include
agents of either the reporting exporter or foreign buyer, brokers, or freight
forwarders unless such agent, brokers or freight forwarders are acting in the capacity
of a principal. In the case of a “string transaction,” the reporting exporter is the
entity with an outstanding export sale who is either the first member or the nearest
member in the string to the U. S. supplier of the commodity. (See examples in
Section 20.6(c) of the Export Sales Reporting Regulations.)

Export Sales Reporting Instructions

Reprint November, 2003

(p)
1.500

"United States." All of the 50 States, the District of Columbia and Puerto Rico.

Submission of Reports
Reference Section 20.6 and Section 20.10 of the Export Sales Reporting Regulations.

1.501

Reports should be completed in dark ink or typewritten and submitted weekly by
facsimile machine (FAX) or electronic submission. Reports submitted by facsimile
machine do not have to be followed by the original through the mail. The original report
should be kept on file for reference. Firms wishing to submit computer printouts in lieu
of standard report forms must contact the Export Sales Reporting staff for approval.

1.502

When completing the report, each page must show the complete name and address of the
exporter as well as the person or persons authorized to execute the form. The name of
the exporter is required on each page so that all outstanding sales for each commodity
can be identified for each firm. In order that any questions regarding a report can be
quickly resolved, the name, title, office location and telephone number of the authorized
person or persons are required. For each report, it is suggested that FAS-97 and FAS-l00
be completed first, followed by FAS-98.

1.503

A report is required for each commodity listed in Section V until a zero balance is
attained. Section V is the same as Appendix I of the Export Sales Reporting Regulations
with the addition of assigned commodity codes. A zero balance must be reported prior to
discontinuing reporting of a commodity.

1.504

After reporting a zero balance, it is the responsibility of each exporter to commence
reporting again once a new export sale, a new export for exporter's own account, a new
purchase from a foreign seller, or a new optional origin sale is made. Forms FAS-97,
FAS-98 or FAS-l00 should be used in these instances. Item 6 should begin with zero for
the first reporting period. (See Example 1, Column 3, Line 6).

1.505

Records for each reporting exporter should be established and maintained so as to
eliminate the possibility of within company and between company duplication of
reporting. Section 20.6(c) of the Export Sales Reporting Regulations provides several
examples of who is considered the reporting exporter.

1.506

Reports shall be submitted:
(a) By FAX to:

(202) 690-3270 or (202) 690-3273

(b) Internet:

https://ww2.fas.usda.gov/esr_rpt

Questions regarding the report may be discussed with the Export Sales Reporting Staff
by telephoning (202) 720-9209 or by FAX, or Email: [email protected].

Export Sales Reporting Instructions

Reprint November, 2003

1.600

Time of Reporting

1.601

Weekly Reporting. Reporting shall be on a weekly basis for those commodities
designated in Section V, Paragraph 5.100. Weekly reports shall reflect activity from
Friday through Thursday of the reporting week. Reports must be received in the Export
Sales Reporting office, by midnight, Eastern time on the following Monday unless
otherwise approved in advance by that office. If Friday or Monday is a national holiday,
the due date shall be Tuesday.

1.602

Monthly Reporting. Reporting shall be on a monthly basis only for those commodities
designated in Section V, Paragraph 5.200. Monthly reports shall reflect activity through
the last day of the month. Reports must be submitted in a manner to reach the Export
Sales Reporting Staff, by midnight, Eastern time on the fourth business day after the end
of the month.

1.603

Daily Reporting. Reporting shall be on a daily basis for significant export sales activity
affecting export commitments of U.S. agricultural commodities designated in Section III,
Paragraph 3.102. Reports must be telephoned to the Export Sales Reporting Staff at
(202) 720-9209, no later than 3:00 p.m., Eastern time on the next business day following
the reportable transactions. (See Section III, Paragraph 3.100 for additional instructions).

Export Sales Reporting Instructions

Reprint November, 2003

II. COMPLETING REPORT FORMS
2.100

Items Common to all Forms (SEE EXAMPLE l)
(FAS-97, FAS-98, FAS-99, and FAS-l00)

2.101

Item l - Report for Period Ending.
1 REPORT FOR
PERIOD ENDING
MO.

DA.

YR.

Enter as two digit sets for month and date, (the last day of the reporting period) and four
digit set for year.
Example:

2.102

December 18, 2003 should be entered 12/18/2003.

Item 2 - Commodity Name.
2 COMMODITY NAME

Refer to Section V of these instructions. Also, refer to Section 20.6(f) of the Export
Sales Reporting Regulations for contracts with optional class or kind of commodity.
Enter appropriate commodity as it appears in the list of commodities and subject to
reporting.

2.103

Item 3 - Commodity Code.
3 COMMODITY CODE

Enter the commodity code as it appears in Section V of these instructions. Submit
separate forms for each commodity.

Export Sales Reporting Instructions

Reprint November, 2003

2.104 Item 4 - Marketing Year.
4 MARKETING YEAR
20 __ /____

(For FAS use only)

Enter the marketing year the commodity will be or is expected to be shipped. See the list
of commodities in Section V for the defined marketing year. Contracts with delivery
schedules providing for shipment in more than one marketing year should be allocated
based on the expected time of shipment. The final two-digits of the beginning and
ending year of the marketing year should be recorded, such as "01/02".
Except for cattle hides and skins and beef, only the final two-digits of the marketing year
(same as calendar year) should be recorded for cattle hides and skins and beef. Submit
separate forms for each marketing year.
2.105

Item 5 - Country of Destination.
5 COUNTRY OF DESTINATION
NAME

NAME

CODE

Enter country name and four-digit country code from Section IV of these instructions.
Do not show a specific port as a country. Shipments to countries not on the provided list
will be given specific codes as the need arises. If the country of destination is not shown
in Section IV, enter only the name of the country of destination. If the country of
destination is not specified or known at time of filing the report enter "unknown" (code
9990).
2.106

Exporter/Firm Number.
EXPORTER (Name and Address)
FIRM
NO.

Fill in complete company name and full mailing address on each page of the report.
Enter your assigned "firm number" in the box provided.

Export Sales Reporting Instructions

Reprint November, 2003

2.107 Person(s) Authorized to Execute this Form.
PERSON(S) AUTHORIZED TO EXECUTE THIS
FORM (Name, title, office location & phone number)

Give full name(s), title(s) of person(s), and ten-digit telephone number. This should
be the person(s) in the company responsible for filling out the report and who can be
contacted if there are questions about the report. If this person is in an office at a
different location from the mailing address of the exporter, give the office location.

2.108

Certification.
CERTIFICATION
The undersigned hereby certifies that the information contained in this report of
__page(s) in an accurate statement. A false statement in the certification may
subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE
DATE

The person authorized to sign the report need sign only the first page after entering in
the space provided the number of pages submitted with each report.

2.109

2.110

Unit of Measure. All commodities must be reported in the following unit of measure:
Raw Cotton

Running Bales

Cattle Hides & Skins

Pieces, Hide Equivalents, or
Pounds, as appropriate

All Other Commodities

Metric Tons

Unusual Entries. Flag with an asterisk any unusual entries and explain in the remarks
section. Errors in previous reports should also be noted in this manner. (See Example 3,
Column l, Line 10).

Export Sales Reporting Instructions

Reprint November, 2003

(SEE FORM FAS-97 ON REVERSE)

Export Sales Reporting Instructions

Reprint November, 2003

FAS-97, REPORT OF OPTIONAL ORIGIN SALES
FAX: 202-690-3270 or 3273

OMB Approval No. 0551-0007

FAS-97 Rev. 11-01

NOTE:

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service
REPORT OF OPTIONAL ORIGIN SALES
This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person
who knowingly fails to report export sales pursuant to requirements of this Law can be subject to a $25,000
fine or imprisonment for not more than one year, or both.

IMPORTANT: Report should be typewritten or prepared in ink. TO BE TREATED AS CONFIDENTIAL information
under Section 602 of the Agricultural Trade Act of 1978, as amended. Reference instructions for export sales report, a
separate document.
EXPORTER (Name and Address)
1 REPORT FOR
PERSON(S) AUTHORIZED TO EXECUTE
PERIOD ENDING THIS FORM (Name, title, office location &
phone number)
YR. MO. DA.
FIRM NO.
2

COMMODITY NAME

COMMODITY CODE

MARKETING YEAR
20

__ /_____

5 COUNTRY OF DESTINATION

NAME

CODE

03
UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS

100

110

Outstanding optional origin sales from Item 15 100
of previous report
Increases resulting from new optional origin
110
sales, contract adjustments, change in marketing
year or change in commodity
Increases resulting from change in destination
115

115

Sum of 6, 7, and 8

120

10 Options exercised to export the commodity from
the United States only. Transfer to Form FAS98, Item 7
11 Options exercised to export the commodity from
other than the United States
12 Decreases resulting from cancellations, contract
adjustments, buy-backs, change in marketing
year or change in commodity
13 Decreases resulting from change in destination

130

140

150

155

14 Sum of 10, 11, 12 and 13

160

15 Outstanding balance for which an option has not 170
been exercised (9 minus 14)
REMARKS

170

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false
statement in the certification may subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE
DATE

Export Sales Reporting Instructions

Reprint November, 2003

2.200 Form FAS-97 Report of Optional Origin Sales.
(United States and Other Countries - See Opposite Page.)
2.201 Refer to paragraphs 2.100 through 2.110 for items 1 through 5, exporter, person (s)
authorized to execute form, certification, and unit of measure.

2.202 Item 6. Enter by country of destination, the total quantity of outstanding optional origin
export sales from Item 15 of the previous report. If there was no outstanding sales balance
from the previous report, enter zero. Do not include any tolerances. For wheat flour report
actual product weight. Do not convert to whole wheat basis.
2.203 Item 7. Enter by country of destination:
(a)

Total quantity of optional origin sales made during the reporting period; plus,

(b)

Any increase to the contract quantity previously reported.

If a commodity under an optional origin export sale was reported but now a different
commodity is to be exported, include the quantity for the new commodity. If the
marketing year of an optional origin sale previously reported has been changed,
include the quantity under the new marketing year. (See 2.208 and 2.209 for reducing
the quantity previously reported).
2.204 Item 8. Enter the quantity of this commodity for this marketing year transferred to this
country from another previously reported destination.
2.205 Item 9. Enter by country of destination, the total of Items 6, 7, and 8.
2.206 Item 10. Enter by country of destination, the quantity in which an option was exercised to
export the commodity from the United States and also include the quantity in Item 7 of
FAS-98.
2.207 Item 11. Enter by country of destination, the quantity in which an option was exercised
during the reporting period to export the commodity from other than the United States.
2.208 Item 12. Enter by country of destination, the total quantity of optional origin sales
canceled or contract adjustment, or part thereof. Include "buyback" of optional origin
contracts here. If the commodity or marketing year of an optional origin sale previously
reported has been changed, include the incorrect quantity of the commodity as previously
reported.
2.209 Item 13. Enter the quantity of this commodity for this marketing year transferred from this
country to another destination.
2.210 Item 14. Enter by country of destination, the total of Items 10, 11, 12, and 13.
2.211 Item 15. Enter by country of destination, the total outstanding balance of optional origin
sales. Item 9 minus Item 14.
Export Sales Reporting Instructions

Reprint November, 2003

(SEE FORM FAS-98 ON REVERSE)

Export Sales Reporting Instructions

Reprint November, 2003

FAS-98, REPORT OF EXPORT SALES AND EXPORTS
FAX: 202-690-3270 or 3273

OMB Approval No. 0551-0007

FAS-98 Rev. 11/01

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service

REPORT OF EXPORT SALES AND EXPORTS
This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person who knowingly fails to report
export sales pursuant to requirement of this Law can be subject to a $25,000 fine or imprisonment for not more than one year, or both.

NOTE:

1 REPORT FOR
PERIOD ENDING
YR.
MO.
DA.

PERSON(S) AUTHORIZED TO EXECUTE THIS FORM
(Name, title, office location & phone number)

FIRM NO.

COMMODITY NAME

COMMODITY CODE

MARKETING YEAR

20__ / ___

5 COUNTRY OF DESTINATION

NAM E

NAME

CODE

02
UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS

Outstanding export sales from item 15 of
previous report

010

Increases resulting from new export sales,
contract adjustments, loading tolerances,
changes in marketing year, change in
commodity or sales made against exports for
exporter's own account

020

Inc. resulting from change in destination

025

Sum of 6, 7, and 8

030

10 Decreases resulting from purchases from
foreign sellers

040

11 Decreases resulting from cancellations,
contract adjustment, buybacks, loading
tolerances, changes in marketing year, or
change in commodity

050

12 Dec. resulting from changes in destination

055

13 Quantity exported against sales

060

14 Sum of 10, 11, 12, and 13

070

15 Outstanding balance of export
sales (9 minus 14)

080

REMARKS

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false statement in the
certification may subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE

Export Sales Reporting Instructions

DATE

Reprint November, 2003

2.300

Form FAS-98. Report of Export Sales and Exports.
(United States Origin Only - See Opposite page.)

2.301

General. When purchases from foreign sellers exceed export sales to a destination, a
negative balance results. Therefore, Items 6, 9 and 15 may be negative as long as this
situation exists. Item 10 may also be negative, for any reporting period that has
reductions in previously reported purchases from foreign sellers that exceeded increases
during the period. All negative entries should be placed in brackets [ ] to distinguish
them for editing. (See Examples 2 and 3).

2.302

Refer to paragraphs 2.100 through 2.110 for items 1 through 5, exporter, person (s)
authorized to execute form, certification, and unit of measure.

2.303

Item 6. Enter by country of destination, the outstanding balance of export sales from
Item 15 of previous report. If there was no outstanding balance from the previous week,
enter zero. Do not include tolerances. For wheat flour, report actual product weight. Do
not covert to whole wheat basis.

2.304

Item 7. Enter by country of destination:
(a)

Total quantity of export sales made during the reporting period exclusive of any
upward or downward tolerance;

(b)

Any increase to the contract quantity of export sales previously reported;

(c)

Any export sale made against an export that has already been made for the
exporter's own account; and

(d)

Any optional origin sales for which the option to export from the United States
was exercised during the reporting period and reported in Item 10 of FAS-97.

If a commodity has been shipped, but an upward adjustment is needed to cover
tolerances in the contract, the adjustment should be made here. (See Example 2,
Column 2, Line 4). If a commodity under an optional commodity sale for export was
reported and now a different commodity is to be exported, include the quantity of the
new commodity. If the marketing year of an export sale previously reported has been
changed, include the quantity as an export sale under the new marketing year. (These
changes may require a new FAS-98). If an export sale and the export against that export
sale were made during the reporting period, include the export sale quantity even though
shipment has already been made.
2.305

Item 8. Enter the quantity of this commodity for this marketing year transferred to this
country from another previously reported destination. (See Example 3, Column 1, Line
8).

2.306

Item 9. Enter by country of destination, the total of Items 6, 7, and 8.

Export Sales Reporting Instructions

Reprint November, 2003

2.307

Item 10. Enter by country of destination, only quantities of U.S. origin
purchases from foreign sellers entered into during the reporting period and changes
which affect previously reported outstanding balances. Refer to Section 20.4(m) of the
Export Sales Reporting Regulations for definition of purchases from foreign sellers.
Show quantities of cancellations, buy-backs, contract reductions, reductions in
applications such as changes in destination and applications to domestic sales for foreign
purchases [negative values] in brackets. (See Example 3, Column l, Line 10). All
reporting of foreign purchases is to be reflected in this item.

2.308

Item 11. Enter by country of destination, total quantity of export sales canceled, or part
thereof. Such changes include changes in destination, contract quantity adjustments,
buy-backs, cancellations, and applications to domestic sales. If a commodity was
exported during the reporting period and a downward adjustment in the export sale is
needed to allow for tolerances in the contract, the downward adjustment should be made
in this item. If the commodity or marketing year of an export sale previously reported
has been changed, include the quantity of the commodity as previously reported. (See
Example 1, Column 1, Line 11).

2.309

Item 12. Enter the quantity of this commodity for this marketing year transferred from
this country to another destination. (See Example 3, Column 2, Line 12).

2.310

Item 13. Enter by country of destination, exports made against sales previously reported.
If an export sale and shipment against the sale were both made during the reporting
period, include the quantity exported. Quantity should include dockage, but exclude
packaging material. Responsibility for reporting export shipments involved in “string
transactions” containing one or more purchases from foreign sellers is assigned to the
reporting exporter with an outstanding export sale who is either the first member or the
nearest member in the string to the domestic supplier of the commodity. The export
shipment is to be reported when the vessel has been loaded and advice of loading given.
Exports should not be reported to unknown destination unless the exporter has made a
diligent effort to obtain the ultimate destination reported to the Bureau of Customs on the
Shipper's Export Declaration. When the destination is not obtainable, a notation should
be included in the remarks section. Any correction of a quantity previously reported in
this item requires special handling for summary purposes. Explain the situation in detail
in the remarks section so that appropriate action can be taken to adjust previously
reported exports.

2.311

Item 14. Enter by country of destination, the total of Items 10, 11, 12 and 13.

2.312

Item 15. Enter by country of destination, the total outstanding balance of export sales.
Item 9 minus Item 14.

Export Sales Reporting Instructions

Reprint November, 2003

(SEE FORM FAS-100 ON REVERSE)

Export Sales Reporting Instructions

Reprint November, 2003

17
FAX: 202-690-3270 or 3273

OMB Approval No. 0551-0007

FAS-100 Rev. 11-01

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service

REPORT OF EXPORTS FOR EXPORTER'S OWN ACCOUNT
NOTE:

This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person who knowingly
fails to report export sales pursuant to requirement of this Law can be subject to a $25,000 fine or imprisonment for not
more than one year, or both.

1 REPORT FOR
PERIOD ENDING
YR.
MO.
DA.

PERSON(S) AUTHORIZED TO EXECUTE THIS
FORM (Name, title, office location & phone number)

FIRM NO.

COMMODITY NAME

COMMODITY CODE

MARKETING YEAR
20_____ / _____

5 COUNTRY OF PRESENT LOCATION OR INTERMEDIATE DESTINATION

NAME

CODE

03
UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS

Outstanding quantity exported for
exporter's own account (from Item 12 of
previous report

200

New exports made for exporter's own
account and/or changes in destination

210

Sum of 6 and 7

220

230

10 Decreases resulting from sales to other
U.S. exporters, contract tolerances and
changes in destination

240

11 Sum of 9 and 10

250

12 Outstanding balance in exporter's own
account (8 minus 11)

260

DISPOSITION
9

Applied to new and/or outstanding sales.
Transfer to Form FAS-98, Item 7 (new
sales only ) and Item 13

REMARKS

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false statement in
the certification may subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE

Export Sales Reporting Instructions

DATE

Reprint November, 2003

2.400

Form FAS-100. Report of Exports for Exporter's Own Account.
(United States Origin Only - See Opposite Page.)

2.401

General. This form is designed to give balance sheet control to exports for exporter's
own account (Refer to Section 20.4(g) of the Export Sales Reporting Regulations).
While this category is small, it has often been misunderstood and difficult to control.
Through proper use of this form, all transactions relating to exports for own account will
be traceable. The FAS-100 is an intermediate step in the flow of transaction reporting.
In general, this form is used to report commodities that have been shipped from the U.S.
but are unsold or have not been allocated to existing sales contracts.
Examples where FAS-l00 should be used are:
(a)

Reporting of commodities held in bond outside the U.S. for later shipment to
other foreign countries;

(b)

Commodities that are in transit to a foreign country but no buyer has been
identified (unsold afloat); and

(c)

Commodities shipped on consignment to selling agents of the reporting exporter
for subsequent sale for the reporting exporter.

2.402

Refer to paragraphs 2.100 through 2.110 for Items 1through 5, exporter, person (s)
authorized to execute form, certification, and unit of measure.

2.403

Item 5. Country refers to the location where the commodity will be held in the exporter's
own account for later shipment to its final destination. If the commodity is "unsold
afloat", report country as "unknown". Refer to Paragraph 2.105 for general discussion of
reporting destinations.

2.404

Item 6. Report by country of present location, the outstanding balance from the
previous report, or report zero if there was no previous balance.

2.405

Item 7. Enter by country of destination:
(a) New exports of unsold commodities for exporter's own account;
(b) The quantity of this commodity transferred to this country of destination from
another previously reported destination; (Also see paragraph 2.408(c).)
(c) Quantities of this commodity purchased domestically from another reporting
exporter after having been exported for account of such exporter and not applied
to new or outstanding sale. If quantity purchased is to be applied to new export
sale not previously reported, include on FAS-98, Item 7 and Item 13. If quantity
is to be applied to previously reported outstanding sale, enter this quantity on
FAS-98, Item 13; and

Export Sales Reporting Instructions

Reprint November, 2003

(d)

Increases to quantities previously exported and reported due to contract
tolerances and adjustments.

2.406

Item 8. Enter by country of destination, the total of Items 6 and 7.

2.407

Item 9. Enter by country of destination:
(a) The quantity of previously reported exports for own account applied to new
export sales. Include this quantity on FAS-98, Item 7 and 13 under appropriate
country of destination; and
(b) The quantity of previously reported exports for own account applied to
outstanding export sales previously reported on FAS-98. Include this quantity
on FAS-98, Item 13, under appropriate country of destination.

2.408

Item 10. Enter by country of destination, decreases in exporter's own account the
quantity previously reported resulting from:
(a)

Sales to another reporting exporter;

(b)

Contract loading tolerances or warehouse adjustments; or

(c)

Transfers from this country of destination to another destination. Include also in
Item 7 for new destination.

2.409

Item 11. Enter by country of destination, the total of Items 9 and 10.

2.410

Item 12. Enter by country, outstanding balance of exports for exporter's own account.
Item 8 minus Item 11.

Export Sales Reporting Instructions

Reprint November, 2003

III. ADDITIONAL REPORTS AND INFORMATION
3.100

Daily Reporting of Significant Export Sales Activity

3.101

Background. The system for daily reporting of significant export sales activity was
originally established on September 12, 1974, under the provisions of Section 20.11 of the
Export Sales Reporting Regulations. This daily reporting requirement, which supplements
the weekly reporting system, provides timely information on significant export sales
activity affecting export commitments of designated U.S. agricultural commodities.

3.102

Commodities to be Reported. Wheat, corn, grain sorghum, barley, oats, soybeans,
soybean cake and meal, and soybean oil. Transactions involving wheat are reportable
whether comprised of one class, several classes or changes among classes.

3.103

Quantities to be Reported:

3.l04

(a)

For Reportable Commodities Except Soybean Oil - Quantities of 100,000 metric
tons, or more, in any one calendar day. Quantities totaling 200,000 metric tons,
or more, (excluding any previously reported daily sales) in any one reporting
period (Friday through Thursday) for transactions described below; and

(b)

For Soybean Oil Only - Quantities of 20,000 metric tons, or more, in any one
calendar day. Quantities totaling 40,000 metric tons, or more, (excluding any
previously reported daily sales) in any one reporting period (Friday through
Thursday) for transactions described below.

Transactions to be Reported. Transactions which involve one commodity to one country
of destination (including "unknown destinations") in quantities specified in paragraph
3.103 are reportable as follows:
(a) Export sales of U.S. or optional origin commodities;
(b)

Purchases of U.S. commodities from foreign sellers; and

(c)

Changes in previously reported export sales or purchases of U.S. commodities
from foreign sellers. Reportable changes affecting export sales of U.S. or
optional origin commodities and purchases of U.S. commodities from foreign
sellers previously reported under either the weekly or daily reporting systems
include:
1. Increases;
2. Cancellations, buy-backs, or reductions;

Export Sales Reporting Instructions

Reprint November, 2003

3. Changes in country of destination including changes:
(a) from one country of destination to one or more countries of
destination; or
(b) from one or more countries of destination to one country of
destination;
4. Changes in commodity, including changes in classes of wheat or marketing
year;
5. Corrections or adjustments; and
6. Options exercised under optional origin export sales including options
exercised to export the commodity
(a) from the United States; or
(b) from other than the United States.
3.105

Transactions not to be Reported. Transactions under Title I, Public Law 480, need not be
reported under the daily reporting system but must be reported under the weekly reporting
system.

3.106

Reporting Transactions. By no later than 3:00 p.m., Eastern time on the next business day
following the date of reportable transactions, exporters must make a telephonic report to
the Export Sales Reporting Staff on (202) 720-9209 or if unable to contact the ESR staff,
please send the following information to the ESR mail box at [email protected]. The
information to be reported is as follows:
(a)

Name, address and telephone number of reporting exporter;

(b)

Assigned firm number;

(c)

Name of person reporting;

(d)

Type of transaction;

(e)

Commodity (including classes of wheat);

(f)

Country of destination;

(g)

Quantity - by delivery period and by marketing year;

(h)

Date of export sale or foreign purchase;

(i)

Whether or not an optional origin export sale;

Export Sales Reporting Instructions

Reprint November, 2003

(j) Contract number; and
(k)

Name of buyer.

When reporting changes to previously reported transactions as described in paragraph
3.104(c), the following additional information must be furnished:
(l)

Original country of destination, commodity, marketing year or other information
reported;

(m) Date of:
l. Reportable change to previously reported export sales or foreign purchases; or
2. Reportable option exercised under optional origin export sales; and
(n)

Date previously reported and daily report transaction number assigned, if
applicable.

3.107

Confirming Information Reported. A copy of the form on which reported information is
recorded will be immediately returned by FAX to the reporting exporter. The information
contained on the form should be reviewed as soon as it is received and corrections, if any,
should be reported promptly by telephone. Written confirmation to the Export Sales
Reporting Staff by the reporting exporter is optional.

3.108

Release of Summary Information. Summaries of daily reported transactions will be
included in a Departmental press release issued at 9:00 a.m., on the next business day. In
addition, compilations of such transactions will be included in the weekly "U.S. Export
Sales" report. However, the names of exporters and their individual reports will remain
confidential in accordance with Section 20.7 of the Export Sales Reporting Regulations.

3.109

Other Reporting Requirements. Daily reports do not relieve the exporter from the
requirement to make weekly and other reports required by the Export Sales Reporting
Regulations.

Export Sales Reporting Instructions

Reprint November, 2003

FAS-99, CONTRACT TERMS SUPPORTING EXPORT SALES
AND FOREIGN PURCHASES

Export Sales Reporting Instructions

Reprint November, 2003

3.200

Form FAS-99. Contract Terms Supporting Export Sales and Foreign Purchases
(See Opposite Page.)

3.201

General. Refer to Sections 20.6(d) and 20.11 of the Export Sales Reporting Regulations.
Reporting exporters will be notified on an individual basis when to file FAS-99. This
notification will include the date of report to be used in Item l of the form. Reporting
exporters should be certain that the outstanding balance reported on FAS-97 and FAS-98
corresponds with the sales and purchases reported on FAS-99. A copy may be made of
the prior report and updated by drawing a line through contracts no longer outstanding
and adding new contracts on additional pages. When using this method, always change
the date in Item l and recertify the report with an original signature. Separate sheets
should be used for:
(a)

U.S. origin export sales;

(b)

Optional origin export sales; and

(c)

Foreign purchases.

3.202

Export Sales. When reporting export sales, cross out "Foreign Purchases" in the title of
the form.

3.203

Foreign Purchases. When reporting foreign purchases, cross out "Export Sales" in the
title of the form.

3.204

Refer to paragraphs 2.100 through 2.109 for Items 1 through 4, exporter, person(s)
authorized to execute form, certification, and unit of measure.

3.205

Column A. Enter your firm's contract number.

3.206

Column B. Enter the date of the contract.

3.207

Column C. Enter the name of the foreign buyer or seller as shown on the contract.

3.208

Columns D and E. Enter the beginning and ending dates of the delivery period specified
in the contract. These dates should only be changed on subsequent reports if the contract
has been renegotiate or amended. If the delivery period spans two marketing years,
allocate the quantity to be shipped each marketing year. Report on separate forms the
allocated quantity to be delivered each marketing year. If the delivery period begins in
May and ends in June and the commodity marketing year ends on May 31, allocate the
quantity to be shipped in each of the two months. Report the quantity for May on the
form for the current marketing year and the amount for June on the form for the next
marketing year. If the delivery period begins September 2001 and ends December 2001,
report 09/01 in column (D) and 12/01 in column (E).

Export Sales Reporting Instructions

Reprint November, 2003

3.209 Column F. Enter the delivery terms specified in the contract (FOB, CIF, C&F, FAS, etc.).
3.210

Column G. Enter the actual quantity as stated in the contract in units specified in Section
5.100.

3.211

Column H. Enter the quantity scheduled for export during the marketing year and not
yet exported against the contract exclusive of upward or downward tolerances.

3.212

Columns I and J. Enter the country of destination as stated in the contract and the
country code from Section IV of these instructions. If not known at the time of filing the
report, enter "unknown" (9990).

Export Sales Reporting Instructions

Reprint November, 2003

IV. REGION, FOREIGN COUNTRY, AND CODES
4.100

The following country and revised four-digit code listing is to be used to
identify country of destination for each column completed on all forms.
The listing is alphabetized by region for ease in locating the country.
Always use the full four-digit code. Countries may be abbreviated
where necessary.

COUNTRY

NEW
CODE

REGION: EUROPEAN UNION - 27
Austria
Belgium-Luxembourg
Bulgaria
Cyprus
Czech Republic
Denmark
Estonia
Finland
France (Andorra)
Germany
Greece
Hungary
Ireland
Italy
Latvia
Lithuania
Malta
Netherlands
Poland
Portugal
Romania
Slovakia
Slovenia
Spain (Includes Canary
Islands)
Sweden
United Kingdom

4330
4230
4870
4910
4351
4090
4470
4050
4270
4280
4840
4370
4190
4750
4490
4510
4730
4210
4550
4710
4850
4359
4792
4700
4010
4120

REGION: OTHER EUROPE
Albania

COUNTRY
REGION: OTHER EUROPE
Continued
Azores
Bosnia-Herzegovina
Croatia
Gibraltar
Iceland
Macedonia
Norway
Switzerland
Turkey
Yugoslavia (Serbia and
Montenegro)

Export Sales Reporting Instructions

4670
4793
4791
4720
4000
4794
4030
4410
4890
4799

REGION: FORMER SOVIET UNION - 12
Armenia
Azerbaijan
Belarus
Georgia
Kazakhstan
Kyrgyzstan
Moldova
Russia
Tajikistan
Turkmenistan
Ukraine
Uzbekistan
REGION:

4810

NEW
CODE

4631
4632
4622
4633
4634
4635
4641
4621
4642
4643
4623
4644

JAPAN
5880

Japan

Reprint November, 2003

COUNTRY
COUNTRY

NEW
CODE

REGION: TAIWAN
Taiwan

5830

REGION: CHINA
China

5700

REGION: INDIA
India

5330

REGION: OTHER ASIA AND OCEANIA
Afghanistan
American Samoa
Australia
Bahrain
Bangladesh
Brunei
Burma
Cambodia (Kampuchea)
French Pacific Is.
(Includes Tahiti)
Guam (US)
Hong Kong
Indonesia
Iran
Iraq
Israel (Incl. Gaza ST)
Jordan
Korea, Rep. of
Kuwait
Laos
Lebanon
Macau
Malaysia
Marshall Islands
Micronesia,
Federated States of
Minor Outlying Isl. (US)
(Includes Midway Islands
and Wake Islands)

5310
9510
6020
5250
5380
5610
5460
5550
6410
9350
5820
5600
5070
5050
5080
5110
5800
5130
5530
5040
5660
5570
6810
6820
9800

Export Sales Reporting Instructions

NEW
CODE
REGION: OTHER ASIA AND OCEANIA
Continued
Mongolia
5740
Nepal
5360
New Zealand
6140
No. Mariana Islands (Includes
Saipan)
9610
North Korea
5790
Oman
5230
Other Pacific Islands (Includes
Nauru, Fiji, and Tonga)
6860
Pakistan
5350
Palau
6830
Papua New Guinea
6040
Philippines
5650
Qatar
5180
Saudi Arabia
5170
Singapore
5590
Southern Asia (Includes Bhutan
and the Maldives)
5680
Southern Pacific Islands
6220
Sri Lanka
5420
Syria
5020
Thailand
5490
United Arab Emirates
5200
Vietnam
5520
Western Samoa
6150
Yemen
5210
REGION: AFRICA
Algeria
Angola
Benin
Botswana
British Ind. Ocean Terr.
Burkina Faso
Burundi
Cameroon
Comoros
Central African Rep.
Chad
Congo (Brazzaville)
(Incl. Pointe Noire)
Cote D'Ivoire (Ivory Coast)

7210
7620
7610
7930
7810
7600
7670
7420
7890
7540
7560
7630
7480

Reprint November, 2003

COUNTRY

NEW
CODE

REGION: AFRICA
Continued
Djibouti
7770
Egypt
7290
Equatorial Guinea
7380
Eritrea
7741
Ethiopia
7740
French Indian Ocean Areas (Incl.
Reunion & French Southern
and Antarctic Lands)
7900
Gabon
7550
Gambia
7500
Ghana
7490
Guinea-Bissau (Includes
Cape Verde)
7640
Guinea-Conakry
7460
Kenya
7790
Lesotho
7990
Liberia
7650
Libya
7250
Madagascar
7880
Malawi
7970
Mali
7450
Mauritania
7410
Mauritius & Dependencies
7850
Morocco
7140
Mozambique
7870
Namibia
7920
Niger
7510
Nigeria
7530
Rwanda
7690
Saint Helen
7580
Senegal
7440
Seychelles &
Dependencies (UK)
7800
Sierra Leone
7470
Somalia
7700
South Africa
7910
Sudan
7320
7950
Swaziland
Tanzania
7830
Togo
7520

Export Sales Reporting Instructions

COUNTRY

NEW
CODE

REGION: AFRICA
Continued
Tunisia
Uganda
Western Sahara
Congo, Dem. Rep. of (Zaire)
(Incl. Matadi)
Zambia
Zimbabwe

7230
7780
7370
7660
7940
7960

REGION: WESTERN HEMISPHERE
Argentina
Bahamas (UK)
Barbados
Belize
Bermuda
Bolivia
Brazil
Canada
Cayman Islands
Chile
Colombia
Costa Rica
Cuba
Dominican Republic
Ecuador
El Salvador
Falkland Is. (Islas Malvinas)
French Guiana
French West Indies (Includes
Guadeloupe & Dependencies,
and Martinique)
Greenland
Guatemala
Guyana
Haiti
Honduras
Jamaica
Leeward & Windward Is. (UK)
(Includes Antigua, Dominica,
St. Vincent and Tortola)
Mexico

Reprint November, 2003

3570
2360
2720
2080
2320
3350
3510
1220
2440
3370
3010
2230
2390
2470
3310
2110
3720
3170
2830
1010
2050
3120
2450
2150
2410
2480
2010

COUNTRY

NEW
CODE

REGION: WESTERN HEMISPHERE
Continued
Netherlands Antilles
(Includes Aruba, Curacao,
Saba, St. Eustatius, and St.
Martin (southern part)
Nicaragua
Panama
Paraguay
Peru
St. Pierre & Miquelon (FR)
Suriname
Trinidad & Tobago
Turks and Caicos Islands
Uruguay
Venezuela
Virgin Islands (US)

2770

2190
2250
3530
3330
1610
3150
2740
2430
3550
3070
9110

REGION: UNKNOWN
Unknown

9990

Export Sales Reporting Instructions

Reprint November, 2003

V. COMMODITIES SUBJECT TO REPORTING, UNITS OF MEASURE TO BE USED IN
REPORTING, AND BEGINNING AND ENDING DATES OF MARKETING YEARS
5.100 The following listing identifies commodities to be reported on a weekly basis. The name
of the commodity (may be abbreviated if necessary) must appear in Item 2 on each sheet of all
forms submitted with corresponding commodity code in Item 3 and marketing year in Item 4.
Commodity
to be Reported

Commodity
Code

Unit of Measure
to be Used in
Reporting

Beginning of
Marketing
Year

End of
Marketing
Year

Wheat - Hard red winter
Wheat - Soft red winter
Wheat - Hard red Spring
Wheat - White (including
hard and soft white)
Wheat - Durum

101
102
103
104

Metric Tons
Metric Tons
Metric Tons
Metric Tons

June 1
June 1
June 1
June 1

May 31
May 31
May 31
May 31

105

Metric Tons

June 1

May 31

Wheat - Products - All
wheat flours (including clears)
bulgur, semolina, farina, and
rolled, cracked and crushed
wheat

201

Metric Tons

June 1

May 31

Barley - Unmilled
(including feed and
hull-less waxy barley)

301

Metric Tons

June 1

May 31

Corn - Unmilled
(including waxy, cracked if 50% whole kernels)

401

Metric Tons

Sept. 1

Aug. 31

Rye - Unmilled

501

Metric Tons

June 1

May 31

Oats - Unmilled

601

Metric Tons

June 1

May 31

Grain Sorghums - Unmilled

701

Metric Tons

Sept. 1

Aug. 31

Soybeans

801

Metric Tons

Sept. 1

Aug. 31

Soybean Cake and Meal

901

Metric Tons

Oct. 1

Sept. 30

Export Sales Reporting Instructions

Reprint November, 2003

V. COMMODITIES SUBJECT TO REPORTING, UNITS OF MEASURE TO BE USED IN
REPORTING, AND BEGINNING AND ENDING DATES OF MARKETING YEARS
Commodity
to be Reported

Soybean Oil - including:
crude (including degummed),
once refined, soybean salad oil
(including refined and further
processed by bleaching,
deodorizing or winterizing),
hydrogenated, or packaged oil

Commodity
Code

Unit of Measure
to be Used in
Reporting

Beginning of
Marketing
Year

End of
Marketing
Year

902

Metric Tons

Oct. 1

Sept. 30

Flaxseed

1001

Metric Tons

June 1

May 31

Linseed Oil - including
raw, boiled

1101

Metric Tons

June 1

May 31

Sunflowerseed Oil
crude, once refined,
sunflowerseed salad oil
(refined and further processed
by bleaching, deodorizing or
winterizing), hydrogenated

1110

Metric Tons

Oct. 1

Sept. 30

Cottonseed

1201

Metric Tons

Aug. 1

July 31

Cottonseed Cake and Meal

1202

Metric Tons

Oct. 1

Sept. 30

Cottonseed Oil - including
crude, once refined,
cottonseed salad oil (refined
and further processed by
bleaching, deodorizing or
winterizing), hydrogenated

1203

Metric Tons

Oct. 1

Sept. 30

Cotton - American Pima Raw, extra long staple

1301

Running Bales

Aug. 1

July 31

Cotton - Upland - Raw,
staple length 1 1/16
inches and over

1401

Running Bales

Aug. 1

July 31

V. COMMODITIES SUBJECT TO REPORTING, UNITS OF MEASURE TO BE USED IN
Export Sales Reporting Instructions

Reprint November, 2003

REPORTING, AND BEGINNING AND ENDING DATES OF MARKETING YEARS
Commodity
to be Reported

Commodity
Code

Unit of Measure Beginning of
to be Used in
Marketing
Reporting
Year
Running Bales
Aug. 1

End of
Marketing
Year
July 31

Cotton - Upland - Raw,
staple length 1 inch up
to 1 1/16 inches

1402

Cotton - Upland - Raw,
staple length under 1 inch

1403

Running Bales

Aug. 1

July 31

Rice - Long grain, rough
(including parboiled)

1498

Metric Tons

Aug. 1

July 31

Rice - Medium, short and
other classes, rough
(including parboiled)

1499

Metric Tons

Aug. 1

July 31

Rice - Long grain, brown
(including parboiled)

1501

Metric Tons

Aug. 1

July 31

Rice - Medium, short and
other classes, brown
(including parboiled)

1502

Metric Tons

Aug. 1

July 31

Rice - Long grain, milled
(including parboiled)

1503

Metric Tons

Aug. 1

July 31

Rice - Medium, short and
other classes, milled
(including parboiled,
brewers rice)

1504

Metric Tons

Aug. 1

July 31

Cattle Hides and Skins Whole cattle hides,
(excluding wet blues)

1601

Pieces

Jan. 1

Dec. 31

Cattle Hides and Skins Whole calf skins
(excluding wet blues)

1602

Pieces

Jan. 1

Dec. 31

Cattle Hides and Skins Whole kip skins,
(excluding wet blues)

1603

Pieces

Jan. 1

Dec. 31

V. COMMODITIES SUBJECT TO REPORTING, UNITS OF MEASURE TO BE USED IN
Export Sales Reporting Instructions

Reprint November, 2003

REPORTING, AND BEGINNING AND ENDING DATES OF MARKETING
YEARS
Commodity
to be Reported

Commodity
Code

Unit of Measure
to be Used in
Reporting

Beginning of
Marketing
Year

End of
Marketing
Year

Cattle Hides and Skins Cattle, calf, and kip
cut into croupons, crops,
dossets, sides, butts and butt
bends (hide equivalent)
(excluding wet blues)

1604

Number

Jan. 1

Dec. 31

Cattle Hides and Skins Cattle, calf and kip,
in cuts not otherwise
specified; pickled/limed
(excluding wet blues)

1605

Pounds

Jan. 1

Dec. 31

Cattle, calf and kip,
Wet blues - unsplit
(whole or sided)
hide equivalent

1606

Number

Jan. 1

Dec. 31

Cattle, calf and kip,
Wet blues - grain splits
(whole or sided)
hide equivalent

1607

Number

Jan. 1

Dec. 31

Cattle, calf and kip,
Wet blues - splits,
(excluding grain splits)

1608

Pounds

Jan. 1

Dec. 31

Beef - fresh, chilled or frozen
Muscle cuts/whether or not
boxed

1701

Metric Tons

Jan. 1

Dec. 31

Export Sales Reporting Instructions

Reprint November, 2003

5.200 The following listing identifies commodities to be reported on a monthly basis.

Commodity
to be Reported

NONE

Commodity
Code

Unit of Measure
to be Used in
Reporting

Beginning of
Marketing
Year

End of
Marketing
Year

OMB Approval No. 0551-0007

Export Sales Reporting Instructions

Reprint November, 2003

35
FAX: 202-690-3270 or 3273

EXAMPLE 1

FAS-98 Rev. 11-01

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service

REPORT OF EXPORT SALES AND EXPORTS
This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person who knowingly fails to
report export sales pursuant to requirement of this Law can be subject to a $25,000 fine or imprisonment for not more than one year, or
both.

NOTE:

1REPORT FOR
PERIOD ENDING
YR.
MO.
DA.
04
03
12

AQC EXPORTS INC
436 AXTON RD
SOUTH PORT, XL 75420

FIRM NO.

COMMODITY NAME

5 COUNTRY OF DESTINATION

COTTON 1-16 “ & OVER
3

COMMODITY CODE
1401

MARKETING YEAR

2003/ 04

PERSON(S) AUTHORIZED TO EXECUTE THIS FORM
(Name, title, office location & phone number)
JOHN B. PUBLIC EXPORT MGR.
436 AXTON RD.
SOUTHPORT, XL 75420
202-690-3274

NAM E

NAME

JAPAN
CODE
01

NAME

TAIWAN
CODE

5880

NAME

SOUTH KOREA
CODE

5830

CODE

5800

UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS
6

010

Increases resulting from new export sales,
contract adjustments, loading tolerances,
changes in marketing year, change in
commodity or sales made against exports for
exporter's own account

020

Increases resulting from change in destination

025

Sum of 6, 7, and 8

030

010

Outstanding export sales from item 15 of
previous report

5,800

3,600
020

020

020
13,000

5,800

3,600

13,000

10 Decreases resulting from purchases from
foreign sellers

040

11 Decreases resulting from cancellations,
contract adjustment, buybacks, loading
tolerances, changes in marketing year, or
change in commodity

050

1,800

12 Decreases resulting from changes in destination 055

055

13 Quantity exported against sales

060

14 Sum of 10, 11, 12, and 13

070

1,230

1,800
070

1,300
15 Outstanding balance of export
sales (9 minus 14)

080

3,600
080

070
6,000

080

4,500

▲

Column 1

Column 2

REMARKS

6,000
070

080
7,000

▲
Column 3

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false statement in the
certification may subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE

Export Sales Reporting Instructions

DATE

Reprint November, 2003

36
OMB Approval No. 0551-0007

EXAMPLE 2

FAX: 202-690-3270 or 3273
FAS-98 Rev. 11-01

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service

REPORT OF EXPORT SALES AND EXPORTS
NOTE:

This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person who knowingly fails to report
export sales pursuant to requirement of this Law can be subject to a $25,000 fine or imprisonment for not more than one year, or both.

1 REPORT FOR
PERIOD ENDING
MO.
DA.
YR.

Week 1 report
12/04/03

Week 2 report
12/11/03

FIRM NO.

COMMODITY NAME

COMMODITY CODE

MARKETING YEAR

CODE

5 COUNTRY OF DESTINATION
NAME

20_____ / ______

PERSON(S) AUTHORIZED TO EXECUTE THIS FORM
(Name, title, office location & phone number)

NAME

CODE

02
UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS

010

020

Outstanding export sales from item 15 of
previous report

010

Increases resulting from new export sales,
contract adjustments, loading tolerances,
changes in marketing year, change in
commodity or sales made against exports for
exporter's own account

020

Increases resulting from change in destination

025

Sum of 6, 7, and 8

030

040

1,000

[300]
020

1,831

1,000

1,531

10 Decreases resulting from purchases from
foreign sellers

040

11 Decreases resulting from cancellations,
contract adjustment, buybacks, loading
tolerances, changes in marketing year, or
change in commodity

050

12 Decreases resulting from changes in destination 055

055

13 Quantity exported against sales

060

070

080

1,300

060

331
14 Sum of 10, 11, 12, and 13

070

331

1,300
15 Outstanding balance of export
sales (9 minus 14)

080

[300]

1,200

REMARKS
Column 1

Column 2

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false statement in the
certification may subject the undersigned to criminal and civil penalties under Federal statutes.
SIGNATURE

Export Sales Reporting Instructions

DATE

Reprint November, 2003

37
OMB Approval No. 0551-0007

FAX: 202-690-3270 or 3273

EXAMPLE 3

FAS-98 Rev. 11-01

U. S. DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service

REPORT OF EXPORT SALES AND EXPORTS
NOTE:

This report is required by law (Section 602 of the Agricultural Trade Act of 1978, as amended). Any person who knowingly fails to report
export sales pursuant to requirement of this Law can be subject to a $25,000 fine or imprisonment for not more than one year, or both.

1REPORT FOR
PERIOD ENDING
YR.
MO.
DA.
04
03
12

AQC EXPORTS INC
436 AXTON RD
SOUTH PORT, XL 75420

FIRM NO.

PERSON(S) AUTHORIZED TO EXECUTE THIS FORM
(Name, title, office location & phone number)
JOHN B. PUBLIC EXPORT MGR.
436 AXTON RD.
SOUTHPORT, XL 75420
202-690-3274

365
2

COMMODITY NAME

5 COUNTRY OF DESTINATION
NAM E

COMMODITY CODE

MARKETING YEAR

2003/ 04

NAME

JAPAN
CODE
01

NAME

CODE

UNKNOWN
CODE

5880

9990
UNIT OF MEASURE AS SPECIFIED IN INSTRUCTIONS

Outstanding export sales from item 15 of
previous report

010

Increases resulting from new export sales,
contract adjustments, loading tolerances,
changes in marketing year, change in
commodity or sales made against exports for
exporter's own account

020

Increases resulting from change in destination

025

Sum of 6, 7, and 8

030

010

020

025

030

040

050

055

060

070

080

010
25,401

25,401*

127,005

50,802

127,005

10 Decreases resulting from purchases from
foreign sellers

040

11 Decreases resulting from cancellations,
contract adjustment, buybacks, loading
tolerances, changes in marketing year, or
change in commodity

050

12 Decreases resulting from changes in destination 055

055

13 Quantity exported against sales

060

14 Sum of 10, 11, 12, and 13

070

[8,000]**

070
[8,000]

15 Outstanding balance of export
sales (9 minus 14)

080

25,401
080

58,802

▲

REMARKS
* CHANGE IN DESTINATION
**PURCHASE CONTRACT CANCELLED

25,401*

Column 1

101,604

▲
Column 2

CERTIFICATION
The undersigned hereby certifies that the information contained in this report of ___page(s) is an accurate statement. A false statement in the
certification may subject the undersigned to criminal and civil penalties under Federal statutes.

Export Sales Reporting Instructions

Reprint November, 2003

38
SIGNATURE

Export Sales Reporting Instructions

DATE

Reprint November, 2003

File Type	application/pdf
File Title	Microsoft Word - Ag03inst.doc
Author	borne
File Modified	2014-01-10
File Created	2007-03-22