COPS Progress Report

Forms and Documents

Document Name	Status
COPS Progress Report Form and Instruction	Modified
Justification for Quarterly Respondents.docx Supplementary Document	2014-01-15
SUPPORTING_STATEMENT_FOR_OMB_CLEARANCE_01.14.14.doc Supporting Statement A	2014-03-18
Violent Crime Act of 1994.pdf Supplementary Document	2007-12-21

IC Document Collections

IC ID	Document Title	Status
183121	COPS Progress Report Form and Instruction	Modified

ICR Details

OMB Control No: 1103-0102	ICR Reference No: 201401-1103-001
Status: Historical Active	Previous ICR Reference No: 201209-1103-001
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: COPS Progress Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/18/2014
	Date Received in OIRA: 01/17/2014
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2017	36 Months From Approved	12/31/2015
Responses	9,428	0	7,600
Time Burden (Hours)	3,928	0	3,167
Cost Burden (Dollars)	0	0	0

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Abstract: Under the Violent Crime and Control Act of 1994, the U.S. Department of Justice COPS Office requires programmatic progress reports from active COPS grantees in order to monitor each program, project or activity funded by the COPS Office.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 64979	10/30/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 2473	01/14/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
COPS Progress Report	N/A	COPS Progress Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	9,428	7,600	0	1,828	0	0
Annual Time Burden (Hours)	3,928	3,167	0	761	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Although the COPS Office will have an estimated 9,428 responses with the COPS Progress Report, this is due to the quarterly submission required of each grantee agency or entity. The number of respondents submitting the report is an estimated 2,357. With each of these respondents submitting the COPS Progress Report quarterly (4X annually), the number of annual responses is 9,428 total. With each response taking approximately 25 minutes, the estimated burden is 3,928 hours annually. This is an increase in annual burden from the previously approved 3,167 hours. As the number of active grantees changes, and as the COPS Office is now requiring quarterly responses from grantees in 2014, this has caused the increase in burden.

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Annual Cost to Federal Government: $515,900

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Yes

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/17/2014

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