Form 0 Applicant Profile

USAJOBS
 3.0
 Profile
 Screen
 Shots
 -­‐
 PRA
 (as
 of
 8/5/13)

Major
 changes
 recommended
 for
 an
 upcoming
 release
 are
 referred
 to
 in
 call
 outs
 on
 each
 screen
 shot.

Minor
 changes
 are
 outlined
 in
 bullets
 following
 each
 screen
 shot.

 “TFS”
 refers
 to
 the
 Team
 Foundation

Server
 system
 used
 to
 track
 requirements
 and
 is
 for
 internal
 reference
 only.

Profile
 >
 Personal
 Information
 (TFS
 2605,
 3026)

Add
 name

prefix
 and

Suffix

(both

optional)

All
 name
 fields
 will
 be

grouped
 in
 a
 “Legal

Name”
 box.

Add
 blue
 question
 mark

help
 on
 what
 is
 legal
 name

For
 all
 Telephone

types,
 display
 new

field
 for

“Extension”

Remove
 Current

Goal
 Field

Remove

checkbox,
 “Use

this postal code
as the default
radius for my job
searches”

Move
 Highest

Career
 Level

Achieved
 to

Preferences/Other

1

The following minor changes should be made to the Profile > Personal Information page:
• Rename page from “Personal Info” to “Contact Information”
• Left justify this note on all pages: Please Note: Fields with an asterisk (*) are required fields.
• Home Address:
• Change label to just “Address 1”. The user can enter whatever they want mailing/home,
etc..
• Business Reason: Mailing Address would be useful in the event the job seeker
uses PO Box to receive official communications
•

Home Address 2 - Same as above; change label to just “Address 2:”

•

State: Default should be -- Select -- and require a valid value other than select on Save.

•

Remove checkbox that reads, “Use this postal code as the default radius for my job
searches”. This will replaced by new methods to auto populate on the Advanced Search
feature in USAJOBS.

•

Postal Code o New edits – if country is US: (NOTE: Applies to Profile, Resume Work Experience,
and Education)
§

Make sure zip code is valid against reference location table

§

Add APO, FPO, DPO zip codes to reference location (should not be seen in
JOA or advanced search)

§

Require at least 5 numbers be entered (although must allow for more in case
seeker is entering plus 4). If country is not equal to US, this edit should not
exist.

§

If user enters more than 5, auto lookup should ignore anything past the first 5
to auto populate city/town and state.

§

If there are multiple values in the auto populate for a zip code, prompt the user
with all options and have user select the correct one. Present a pop up dialog
box with valid values.

• Telephone Numbers 1/2/3:
o Modify the error message for formatting to read, “Phone numbers must contain only
numbers and any of the following characters…” (removing additional “phone
number” reference in message that is duplicative”

2

o Add a help question mark icon that explains:
§

For U.S. phone numbers please use the format (xxx) xxx-xxxx

§

For International Phone numbers please include country code (insert format
text)

§

Add an extension box for all telephone numbers after the number field (SIF)

• Format Preference: Change the “What is your email format preference? HTML/Text” to be
consistent with account create. Should now read, “What is your email format preference?
Some email providers block HTML messages. Select "Text" to ensure your emails go
through.” Also add a question mark help icon that links to:
https://help.usajobs.gov/index.php/Which_email_type_should_I_select%3F
• Highest Career Level Achieved:
o Reorder the dropdown. Student (high school) appears out of order.
o Add a message/help text for what Highest Career Level Achieved is used for.
o Move to Preferences (now called “Other”) tab

3

Profile
 >
 Hiring
 Eligibility
 (TFS
 2611)

Question
 3.1
 –
 Veterans’

Preference
 will
 be
 updated
 with

mother
 and
 spouse
 language

and
 add
 new
 sole
 survivorship

preference
 in
 a
 separate
 PRA.

Question
 3.3
 –
 Modify
 the
 text

above
 military
 service
 dates
 as

follows:
 “If
 you
 are
 a
 Veteran
 of

the
 U.S.
 Armed
 Forces,
 please

indicate
 the
 start
 and
 end
 dates
 of

your
 military
 service.

 For
 military

members
 with
 a
 separation
 date

in
 the
 near
 future,
 please
 estimate

your
 end
 OR
 select
 the

Future/TBD
 Release
 Date

checkbox.

 If
 you
 have
 a
 break
 in
service,
 please
 click

to
 add
 your
 additional
 service

dates.”

An
 “Add”
 button/link
 will
 be

added.

 When
 selected,
 additional

start
 and
 end
 date
 rows
 will
 be

added.

Remove
 ICTAP
 question
 –
 this

should
 be
 application
 specific

4

The following additional changes should be made to the Profile > Hiring Eligibility pages.
1) Remove header that reads, “Do not include the following types of information in your
profile…” from ALL profile pages.
2) Instructions: The following Hiring Eligibility Questions will help Federal staffers determine if
you are eligible for competitive or non-competitive jobs with the government.
- Add help links to explain competitive/non competitive (existing help pages)
2) Question 3 – Are you a Veteran of the U.S. Armed Forces or are you eligible for "derived"
preference?
• Modify derived preference link to jump directly to derived preference definition. Currently
goes to top of the page and user has to find definition
3) Question 3.1 – Do you claim Veterans’ Preference?
NOTE: Question 3.1 will be updated via a separate PRA to include Sole Survivorship preference
and mother preference.
4) Question 3.2 - Are you a veteran who was separated from the armed forces under honorable
conditions after completing an initial continuous tour of duty of at least 3 years (may have been
released just short of 3 years) (VEOA)?
Changes for question 3.2:
•

Add VEOA at the end of this in parenthesis and the help text should spell out and
indicate to the applicant that they are VEOA if they answer this

•

Add “ at least” prior to 3 years. Job seekers who have more than 3 years were confused.

Military Service Dates:
-

Add a new checkbox behind each set of military service start and end dates that is called
“Future/TBD Release Date”.

-

If the Future/TBD date is checked, the end date will be grayed out.

-

If the Future/TBD date is not checked, the end date should be a required field.

-

The text above these fields will now read, “If you are a Veteran of the U.S. Armed
Forces, please indicate the start and end dates of your military service. For military
members with a separation date in the near future, please estimate your end OR select the
Future/TBD Release Date checkbox. If you have a break in service, please click to add your additional service dates”

Veterans' Document Upload Section Changes:

5

• Move instructions “When claiming preference, veterans must provide a...” to the top of the
Veterans’ document upload section directly under the title.
• Veteran Document upload instructions will be updated as part of a separate ongoing PRA.
• Add help text beside document type field to explain each document. This same help text
should display on the job application when a seeker selects documents to upload.
(Existing ticket for release 3.7.1 – the help text has been created already, need a
condensed page to only show Veteran’s documents, need to add question mark help icon)
•

Modify text to read, “Add what types of documents are accepted on this page. Should not
have to wait to get error message. - Field validation should be consistent and indicate
when you’re typing what characters are not allowed

•

Document Title – allow special characters (currently can’t do special characters other
than hyphens and apostrophes); Make consistent with resume page; Should have standard
language every place where we have a document of what characters aren’t allowed and
what types of docs can be uploaded. Business Reason: Several colleges and businesses
have valid “&” in their name. Example “William & Mary” is the formal school name.
AT&T is the formal business name.

• Allow for the seeker to view and delete the saved veteran documents from this page.
Functionality should be the same as the Document Saved page.
• Add a new bullet: size limitation
• Make “Other” the last item in the dropdown. Alphabetize any items in the dropdown but have
“other” be last. Display the existing value of Veteran Other in the dropdown on this page
and the main document upload page.
• Add a secondary iFrame on the page
5) Special Hiring Options Section Changes:
•

Move Title to be left justified

•

There is a wide white space between the text boxes and the text related to the check box.
Remove extra space

6) Question 4 Changes:
Question 4: Wherever it says “Federal employee” reword to “Federal Civilian Employee”
•

Option 1 should now read: I am not and have never been a Federal Civilian Employee.

•

Option 2 should now read: I am currently a Federal Civilian Employee.

6

•

Option 3 should now read: I am a former Federal Civilian employee with reinstatement
eligibility.

•

Option 4 should now read: I am a former Federal Civilian employee but do not have
reinstatement eligibility.
Add a help question mark link to Question 4 to read:
- Question 4 focuses on current and former employees of the Executive, Legislative, and
Judicial Branches, independent agencies and employees under other merit systems.
Individuals may have been employed on career, career-conditional, excepted service,
term, temporary; time limited appointments, and non-status appointments.
Question 4 does not apply to Federal contractors or members of the armed services,
unless an individual has been employed on a Federal appointment.
-­‐‑ Reinstatement explanation – add to help question mark
http://www.usajobs.gov/ResourceCenter/Index/Interactive/ReinstatementEligibility#icc
-­‐‑ Add question mark help to explain each response in question 4
Question 4.3 - Indicate the pay plan, series, grade level/pay band, and promotion potential of the
highest graded position you ever held or currently hold as a Federal Employee. (Question does
not apply to members of the armed forces covered under Title 10.)
Pay Plan
Occupational Series
Highest Pay Grade
Pay Plan:
Pay Plan – Show “Code – Description” in dropdown
Question “Are
 you
 a
 current
 Federal
 employee
 serving
 under
 a
 Veterans'
 Recruitment
 Appointment

(VRA)?
 –
 VRA” – Add help text bubble to further define and provide additional information on
qualifying medals.
Question 4.6 – Delete question for ICTAP. Should be done at the TAS level.

7

Profile
 >
 Preferences:
 (TFS
 2617)

-­‐
 Change
 Tab
 title
 to
 “Other”

-­‐
 Update
 %
 of
 travel
 values

to
 Occasional
 Travel,
 25%
 or

Greater,
 50%
 or
 Greater,

75%
 or
 Greater

-­‐
 Question
 4
 -­‐
 Add
 Highest

Career
 Level
 Achieved
 from

profile.

-­‐
 Question
 5
 –
 Are
 you

willing
 to
 relocate?

 Yes/No

-­‐
 Move
 current
 question
 4
 to

6

-­‐
 Update
 Type
 of
 work
 to

include:
 Seasonal,
 Summer,

Multiple
 Appointment

Types,
 and
 Intermittent

-­‐
 Update
 Work
 Schedule
 to

Include:

 Multiple
 Schedules

-­‐
 Modify
 locations
 to
 match

Advanced
 Search
 locations

and
 limit
 to
 10.

8

Preferences/Other
 Additional
 Changes:

•

Locations:
 Modify
 locations
 to
 match
 the
 Advanced
 Search
 location
 search
 boxes

o

There
 will
 be
 a
 new
 10
 location
 limit

o

Ensure
 location
 selection
 boxes
 allow
 for
 All
 US,
 Overseas,
 etc.
 options

o

For
 seekers
 who
 have
 existing
 locations
 selected
 greater
 than
 10:

o

§

send
 an
 inbox
 notification.

§

If
 the
 seeker
 goes
 to
 the
 page,
 display
 a
 pop
 up
 on
 the
 page
 that
 indicates
 they

must
 make
 a
 change
 to
 less
 than
 10
 and
 values
 have
 changes.

For
 seekers
 who
 have
 locations
 that
 no
 longer
 exist,
 send
 an
 inbox
 notification

9

Profile
 >
 Demographic

-­‐

Left
 justify
 “Please
 note”,
 and
 removing
 “Do
 not
 include
 the
 following…”
 message.

-­‐

OMB
 3046-­‐0046
 is
 currently
 undergoing
 Paperwork
 Reduction
 Act
 approval
 to
 add
 disability

data
 to
 the
 collection
 form.

 Once
 this
 form
 receives
 final
 approval,
 USAJOBS
 will
 be
 updated
 to

reflect
 the
 new
 disability
 information
 (new
 question
 4)

10

Profile
 >
 Account
 Information:

 (TFS
 614)

Modify values under notification
settings to read:
-

When
 jobs
 I
 have
 started

an
 application
 for
 have

closed

-

When jobs I have saved
are scheduled to close in
one calendar week.

-

When jobs I have saved
are scheduled to close in 3
calendar days.

11

The following User Interface changes should be made to the Profile:
• Use actual Tabs at the top and bottom of the pages because it is not evident to users that the
numbered areas are new tabs. Highlight the tab the user is on.
• Redesign as appropriate with changes to the look and feel—navigation on top and bottom of
all pages
• Pushbuttons at the bottom should include a Cancel link that will prompt with a “are you sure
you wish to cancel without saving” y/n
• Add a Checkmark underneath each tab to signify completion. Should be updated when data is
saved down o Tab completed once all required fields are entered.
• Where possible, make the page to be more left to right so you don’t have to scroll down as
much.
• On all pages:
•
•

•
•

Left justify the “Fields with an *” message on the top of every page.
Remove the “Do Not include the following…” message at the top of every profile page.
Business Reason: There are no fields that would allow entry of the personal information
listed.
No colons should be listed after field labels
All drop downs should have a default value of -- Select -- but required fields should
require a value other than select. For consistency ensure that all selects use that format.

12