Sorn S500.42

DOD COMPONENT NOTICES
Defense Logistics Agency
S500.42

SYSTEM NAME:
Seizure and Disposition of Property Records (April 24, 2009, 74 FR 18698).

SYSTEM LOCATION:
Public Safety and Security Office, Headquarters, Defense Logistics Agency, 8725 John J.
Kingman Road, Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and Security
Offices of the DLA field activities. Addresses may be obtained from the system manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any person on property controlled by DLA identified as being in possession of contraband or
physical evidence connected with a criminal offense.

CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, Social Security Number (SSN), addresses, telephone numbers and data
pertaining to the asset. The file also includes documents pertaining to acquisition, st orage and
disposition of contraband and physical evidence to include receipts, chain of custody
documents, release, and disposition or destruction certificates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security Act 1950 (50 U.S.C . 797, et seq.); DOD Instruction 5200.8,
Security of DOD Installations and Resources; DOD Directive 5105.22, Defense Logistics Agency;
and E.O. 9397 (SSN).

PURPOSE(S):

Information is maintained and used by security and police force personnel to provide
accountability for confiscated contraband and acquired physical evidence.
Information is also used to maintain chain of custody on evidence for presentation in court in
cases requiring criminal prosecution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of
1974, these records contained therein may specifically be disclosed outside the DOD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
Retrieved by property log number and last name if person has been identified in the particular
case; by incident number if property was found on the premises or recovered from a crime
scene.

SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters and field activities
security supervisory and staff personnel who use the records to perform their duties. All
records are maintained on closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and personal

identification numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to asse ss system
vulnerabilities. Systems security updates are accomplished daily. The computer files are
password protected with access restricted to authorized users with a need for the
information. Records are secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty hours to authorized users
with a need for the information.

RETENTION AND DISPOSAL:
Destroy 3 years after final action on or disposition of the property and responsibility therefore
has been appropriately terminated.

SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement Operations, Headquarters, Defense Logistics Agency, Office
of Public Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-6220, and the
Security Managers within the DLA field activity responsible for the operation of security forces
and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is cont ained in this
system should address written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN:� DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060 6221.
Inquiry should contain the subject individual's full na me, Social Security Number (SSN), current
address, and telephone numbers.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records
should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060 -6221.
Inquiry should contain the subject individual's full name, Social Security Number (SSN), current
address, and telephone numbers.

CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
Record subject; security personnel; and Federal, state, and local law enforcement agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.