Sorn S500.43

DOD COMPONENT NOTICES
Defense Logistics Agency
S500.43

SYSTEM NAME:
Firearms Registration Records ( April 30, 2009, 74 FR 19941)

SYSTEM LOCATION:
Defense Logistics Agency field activities. Addresses may be obtained from the system manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals required to register personal firearms with the Defense Logistics Agency.

CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, addresses, Social Security Number, and telephone numbers. Th e file
also includes firearm registration forms, and other documents relating to registration of
privately owned firearms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et seq.); DoD Instruction 5200. 8,
Security of DOD Installations and Resources; DOD Directive 5105.22, Defense Logistics Agency;
and E.O. 9397 (SSN).

PURPOSE(S):
Information is used by security officers and police force personnel to ensure proper
maintenance and safekeeping of privately owned firearms by personnel residing on DLA
controlled premises or who are required to register firearms with DLA. Records may also be
used to identify the owner of a particular firearm.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of
1974, these records contained therein may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
Records are retrieved by subject individual's name or Social Security Number (SSN).

SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters and field activities
security supervisory and staff personnel who use the records to perform their duties. All records
are maintained on closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and personal
identification numbers are used to authenticate authorized desktop and laptop computer users.
Computer servers are scanned quarterly or monthly to assess system vulnerabilities. Systems
security updates are accomplished daily. The computer files are password protected wi th access
restricted to authorized users with a need for the information. Records are secured in locked or
guarded buildings, locked offices, or locked cabinets during non duty hours, with access
restricted during duty hours to authorized users with a need for the information.

RETENTION AND DISPOSAL:

Destroy 6 months after cancellation of registration or departure of the registrant from the
jurisdiction of the registering activity.

SYSTEM MANAGER(S) AND ADDRESS:
Security managers within the DLA field activity responsible for the operation of security forces
and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this
system of records should address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.
Inquiry should contain subject individual's full name, Social Security Number, home address,
and location of DLA installation where firearm was registered.

RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060 -6221.
Inquiry should contain subject individual's full name, current address and telephone numbers of
the individual.

CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:

The individual, security and police force personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.