Monthly Progress Example

State, Month

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Progress Update – Monthly Call

Directions: In preparation for monthly calls, a State must provide responses to the questions in Part A for their overall plan, and responses to the questions in Part B for two application sub-criterion.

Part A: In preparation for monthly calls, States must provide information that addresses the three questions below on the implementation of all aspects of its approved scope of work. This may include a written response. If your State already has a state-specific system to report on its progress, please work with your program officer to determine the best method of providing this information for your State.

1. What were the State’s key accomplishments and challenges this past month?

2. Is the State on track to meet the goals and timelines associated with the activities outlined in its approved scope of work? If not, what strategies is the State employing in order to meet its goals?

3. How can the Department help the State meet its goals?

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Progress Update – Monthly Call

Part B: In preparation for monthly calls, States must submit written responses to the following questions for two application sub-criteria (e.g. (A)(2) and (D)(4)). ¹ All responses in this section should be tailored to the goals and projects associated with this sub-criterion.

Application sub-criterion:²

STATE’s goals for this sub-criterion:

Relevant projects:

1. What is the extent of the State’s progress toward meeting the goals and performance measures and implementing the activities that are included in its approved scope of work for this sub-criterion?

2. What methods, tools, and processes is the State using to determine the progress toward the goals and performance measures and the quality of implementation of the activities described for this application sub-criterion?

3. What is the State’s assessment of its quality of implementation to date?

4. If the State is not on track to meet the goals, performance measures, timelines and quality of implementation related to this sub-criterion as outlined in its approved scope of work, why not, and what strategies is the State employing in order to meet goals and performance measures?

5. What are the obstacles and/or risks that could impact the State’s ability to meet its goals and performance measures related to this sub-criterion?

Evaluation: Based on the responses to the previous question, evaluate the State’s performance and progress to date for this sub-criterion (choose one)

Red (1) Orange (2) Yellow (3) Green (4)³

P

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Progress Update – Monthly Call

art B: In preparation for monthly calls, States must submit written responses to the following questions for two application sub-criteria (e.g. (A)(2) and (D)(4)). ⁴ All responses in this section should be tailored to the goals and projects associated with this sub-criterion.

Application sub-criterion:⁵

STATE’s goals for this sub-criterion:

Relevant projects:

1. What is the extent of the State’s progress toward meeting the goals and performance measures and implementing the activities that are included in its approved scope of work for this sub-criterion?

2. What methods, tools, and processes is the State using to determine the progress toward the goals and performance measures and the quality of implementation of the activities described for this application sub-criterion?

3. What is the State’s assessment of its quality of implementation to date?

4. If the State is not on track to meet the goals, performance measures, timelines and quality of implementation related to this sub-criterion as outlined in its approved scope of work, why not, and what strategies is the State employing in order to meet goals and performance measures?

5. What are the obstacles and/or risks that could impact the State’s ability to meet its goals and performance measures related to this sub-criterion?

Evaluation: Based on the responses to the previous question, evaluate the State’s performance and progress to date for this sub-criterion (choose one)

Red (1) Orange (2) Yellow (3) Green (4)⁶

Paperwork Reduction Act Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 74 hours (annually) per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (34 CFR 75.720, 75.730-732; 34 CFR 80.40 and 80.41). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email [email protected] and reference the OMB Control Number 1894-0011.

1 On each monthly call, program officers and states should work together to select two sub-criteria for the following month.

2 All highlighted fields will be pre-populated by the Department Program Officer prior to State completion.

3 Red – requires urgent and decisive action; Orange – requires substantial attention, some aspects need urgent attention; Yellow – aspect(s) require substantial attention, some aspects good; Green – good, requires refinement and systematic implementation.

4 On each monthly call, program officers and states should work together to select two sub-criteria for the following month.

5 All highlighted fields will be pre-populated by the Department Program Officer prior to State completion.

6 Red – requires urgent and decisive action; Orange – requires substantial attention, some aspects need urgent attention; Yellow – aspect(s) require substantial attention, some aspects good; Green – good, requires refinement and systematic implementation.

OMB Control Number: 1894-0011

Expiration Date: XX-XXXX