WIC Local Agency Directory

FNS-648

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Working with WIC Local
Agencies/Clinics
This topic contains the following subtopics:
•

Requirements for Working with WIC Local Agencies/Clinics

•

How to Access WIC Local Agencies/Clinics

•

The WIC Local Agency/Clinic Management Page

•

Modify a WIC Local Agency/Clinic

•

Deactivate a WIC Local Agency/Clinic

•

Reactivate a WIC Local Agency/Clinic

Requirements for Working with WIC Local Agencies/Clinics
FPRS users with view rights to the FNS-648 form can search for and generate a
report of WIC local agencies or clinics. Users with entry, certify, and post rights
have additional permissions that include modify, deactivate/reactivate, or add
new WIC local agencies or clinics.
How to Access WIC Local Agencies/Clinics
To begin working with WIC local agencies and clinics, do the following:
1. Click FNS-648 on the FPRS main menu.
Result: The WIC Local Agency/Clinic Management page opens.
Note: If FNS-648 does not appear on your FPRS main menu bar and you
believe that it should, please contact your regional office for assistance.
2. To continue working with WIC local agencies and clinics, use the
instructions in one of the following topics:
3.
•

The WIC Local Agency/Clinic Management Page

•

Searching for WIC Local Agencies/Clinics

•

Generating Directory Reports of WIC Local Agencies/Clinics

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The WIC Local Agency/Clinic Management Page
By default, the WIC Local Agency/Clinic Management page automatically
displays all possible search results to which you have access in the Search
Results tab the first time that the page opens within a given FPRS session.
If you perform any new searches on the WIC Local Agency/Clinic Management
page, the results of your latest search remain listed in the Search Results tab until
you Clear them.

WIC Local Agency/Clinic Management Page

The WIC Local Agency/Clinic Management Page contains the following fields,
buttons, and check box:
•

Type (drop-down list): the WIC entity type, either Local Agency or Clinic.

•

Location (drop-down list): the location level of the local agency or clinic.

•

Parent Id (drop-down list): the numeric identifier of the parent organization
of the local agency or clinic and the parent organization name. Selecting
a specific agency/clinic parent using the Parent Id drop-down list displays
the Add New button.

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•

Is Active (check box): if selected, limits the search to only those local
agencies or clinics that are active.

•

Search (button): click to perform a search based on the selected criteria.

•

Clear (button): click to reset the drop-down list fields and check box to
their default selections and to remove all search results from the Search
Results tab (if applicable).

•

Report (button): click to generate a directory report listing all of the
contact information for those local agencies and clinics meeting the
selected criteria in the Location and Parent Id drop-down list fields. For
more information on generating reports, refer to Generating Directory
Reports of WIC Local Agencies/Clinics.

•

Add New (button): click to open the FNS-648 tab with the Action Type of
Addition; from this tab you can create and save a new local agency or
clinic.

Note: The Add New (button) is only available to users with entry, certify, or post
rights to the FNS-648.

Local Agency/Clinic Management Search Fields and Buttons

Note: The selection of Region level or State level from the Location dropdown list displays another drop-down list from which a specific region or
state can be selected. For more information on the secondary state and
region drop-down lists, refer to Searching for WIC Local Agencies/Clinics.

Modify a WIC Local Agency/Clinic
Use the [ Modify ] link on the WIC/Local Agency/Clinic Management page to
open the FNS-648 Modification tab for the selected agency. This tab allows users
with the proper roles and permissions to change certain information for a
specific WIC Local Agency/Clinic. Other information is available

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To modify agencies/clinics, you must have the required combination of user role
and rights. Which agencies you can modify also depends on your location and
the program/form combinations to which you have access.
If you have the ability to modify local agency/clinic information, you can only
modify certain fields. The other fields are read-only, and contain the same
information as the tabs in the View Agency Profile page.
To open the WIC Local Agency/Clinic page in order to modify a WIC Local
Agency/Clinic, use the following steps:
1. Click on the FNS-648 tab on the main FPRS navigation bar.
2. Search for one or more agencies using the instructions in Searching for WIC
Local Agencies/Clinics.
3. In the WIC Local Agency/Clinic search results list, locate the local
agency/clinic you would like to modify, and click the [ Modify ] link that appears
to the left of the [ Deactivate ] link.
Result: The WIC Local Agency/Clinic Management page opens to the FNS-648
Modification tab, displaying the profile information for the selected local
agency/clinic. The Start Time, End Time and ID fields cannot be modified.
4. Modify one or more of the following fields:
• Name: the full name of the local agency/clinic. This field is required.
• Address: the street/PO Box of the local agency/clinic address. This field is
required.
• City: the city of the local agency/clinic address. This field is required.
• State: the two-character abbreviation for the state of the agency address. This
field is a drop-down list and is required.
• Zip + 4: the nine-digit extended ZIP code of the agency address, consisting of
the five-digit ZIP code and the four-digit extended zip code. This field is required
and must contain nine digits. FPRS automatically formats the numbers entered
into this field. Click the [ here ] link in the statement. Click here to look up your Zip
code." to open the United States Postal Service (USPS) Web site's Zip Code Search By Address window in a new Internet Explorer window.

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• Phone: the ten-digit telephone number (with an additional extension, if
applicable) of the agency. FPRS automatically formats the numbers entered
into this field.
5. Click Save to save any changes you have made in the previously listed fields.
If you do not wish to save changes, click Cancel to close the FNS-648
Modification tab and return to the WIC Local Agency/Clinic page without
saving changes.

WIC Local Agency/Clinic Management FNS-648 (Modification) Tab

Deactivate a WIC Local Agency/Clinic
Use the [ Deactivate ] link on the WIC/Local Agency/Clinic Management page
to deactivate a WIC Local Agency/Clinic. To deactivate agencies/clinics, you
must have the required combination of user role and rights. Which agencies you
can deactivate also depends on your location and the program/form
combinations to which you have access.
To deactivate a WIC Local Agency/Clinic page, use the following steps:

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1. Click on the FNS-648 tab on the main FPRS navigation bar.
2. Search for one or more agencies using the instructions in Searching for WIC
Local Agencies/Clinics.
3. In the WIC Local Agency/Clinic search results list, locate the local
agency/clinic you would like to deactivate, and click the [ Deactivate ] link that
appears to the right of the [ Modify ] link.
4. Enter the desired End time and click the save icon [
] if you choose not to deactivate the agency.

]. Click the cancel icon [

WIC Local Agency/Clinic Management Page (Deactivate)

Reactivate a WIC Local Agency/Clinic
Use the [ Reactivate ] link on the WIC/Local Agency/Clinic Management page
to deactivate a WIC Local Agency/Clinic. To reactivate agencies/clinics, you
must have the required combination of user role and rights. Which agencies you
can reactivate also depends on your location and the program/form
combinations to which you have access.

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To reactivate a WIC Local Agency/Clinic page, use the following steps:
1. Click on the FNS-648 tab on the main FPRS navigation bar.
2. Search for one or more agencies using the instructions in Searching for WIC
Local Agencies/Clinics.
3. In the WIC Local Agency/Clinic search results list, locate the local
agency/clinic you would like to reactivate, and click the [ Reactivate ] link that
appears to the right of the [ Modify ] link.
4. Enter the desired Start time and click the save icon [
[ ] if you choose not to deactivate the agency.

]. Click the cancel icon

WIC Local Agency/Clinic Management Page (Reactivate)

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Generating Directory Reports of WIC
Local Agencies/Clinics
Use the Report button on the WIC Local Agency/Clinic Management page to
create a Microsoft Excel report listing the contact information for those local
agencies and clinics that meet your entered search criteria.
To search for and generate a directory report for local agencies and clinics, you
must have access to the FNS-648 form. The specific directory information
contained in your reports will depend on your location and the program/form
combinations to which you have access.
Note: The Report function returns a directory report listing both local agencies
and clinics together. To generate a list of either local agencies only or clinics
only for a given Location and/or Parent Id, use the Search function described in
Searching for WIC Local Agencies/Clinics.
This topic contains the following subtopics:
•

How to Generate Reports of WIC Local Agencies or Clinics

•

Report Generating Tips

How to Generate Directory Reports of WIC Local Agencies or Clinics
To generate directory reports listing the contact information for WIC local
agencies and clinics, use the following steps:
1. Open the WIC Local Agency/Clinic Management page using the
instructions in Working with WIC Local Agencies/Clinics.
2. By default, the WIC Local Agency/Clinic Management page
automatically displays all possible search results to which you have access
in the Search Results tab the first time that the page opens within a given
FPRS session.
If you perform any new searches on the WIC Local Agency/Clinic
Management page, the results of your latest search remain listed in the
Search Results tab until you Clear them.
2. Select your report list criteria using one or more of the following fields and
check box:

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1.
•

Location (drop-down list): the location level of the local
agency/clinic. Select one of the following three options:
•
o
o

o

o

•

US level
Region level: selecting this option displays the Region dropdown list, from which you can select an FNS region.
State level: selecting this option displays the State drop-down
list from which you can select a United States state or territory.

Parent Id (drop-down list): the numeric identifier of the parent
organization of the local agency/clinic and the parent organization
name.
Is Active (check box): if selected, limits the search to only those
local agencies/clinics that are active.

Local Agency/Clinic Management Report Fields and Buttons

3. Click Report to perform a combined local agency and clinic search
based on the selected criteria and to generate a report listing the results.
Result: FPRS generates the Excel report, and opens the File Download
dialog box.

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File Download Dialog Box

4. Click Open to open the Excel report listing the results of your local clinic
and agency search.

Local Agency and Clinic Directory Report

OR
Click Save to save a copy of the report on either a local or network drive.
Result: The Microsoft Windows Save As dialog box opens.
OR
Click Clear to reset the drop-down list fields and the check box to their
default selections.
4. To perform another search, close the Excel window (if open), and repeat
Steps 2 and 3 of this procedure.
Report Generating Tips
•

Selecting a Type of either Local Agency or Clinic does not affect the
report; the report will always list both local agencies AND clinics.

•

The more specific your criteria, the fewer results your report will list.

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•

Clicking Search with the following criteria selected generates a report
listing all possible local agency and clinic results:
•
o

A Location of US level

o

A Parent Id of All

o

The Active check box cleared (not selected)