IMLS HHI 2014 NonRespBias Questionnaire Web 2014-09-05

Heritage Preservation in partnership with the Institute of Museum and Library Services.

With support from:

National Endowment for the Humanities

Getty Foundation

Bay Paul Foundations

Peck Stacpoole Foundation

National Endowment for the Arts

Allied Partners

American Alliance of

Museums

American Association for

State and Local History

American Institute for the

Conservation of Historic

and Artistic Works

American Library Association

Association of Art Museum

Directors

Association of Moving Image

Archivists

Association of Research

Libraries

Council on Library and

Information Resources

Council of State Archivists

Federation of State Humanities

Councils

National Assembly of State Arts

Agencies

National Association of

Government Archives and

Records Administrators

National Conference of State

Historic Preservation

Officers

National Preservation

Institute

National Trust for Historic

Preservation

Natural Science Collections

Alliance

Regional Alliance for

Preservation: Association of

Regional Conservation

Centers

Society for Historical

Archaeology

Society for the Preservation

of Natural History

Collections

Society of American

Archivists

Ex Officio

Library of Congress

National Archives and

Records Administration

National Endowment for the

Arts

National Gallery of Art

National Historical

Publications & Records

Commission

Smithsonian Institution

DIRECTOR NAME, TITLE

INSTITUTION NAME

ADDRESS

CITY, STATE, ZIP

Dear NAME,

Your institution has been selected to participate in the Heritage Health Information 2014: A National Collections Care Survey!

Heritage Health Information, a study sponsored by the Institute of Museum and Library Services and conducted by Heritage Preservation, will provide a comprehensive picture of the condition and preservation needs of this country’s collections. This Federal survey is an important opportunity for archives, museums, libraries, historical societies, and scientific research organizations in the United States to document their collections care efforts.

We invite you to complete this Federal survey because:

• The survey results will be used extensively in the years ahead as administrators, policymakers, government agencies, and private funding sources make decisions that affect the preservation of collections.

• The 2014 Heritage Health Information will assess collections in all media, in all formats, in all types of institutions, and in every state. This is also the first and only survey to collect data on digital preservation activities. We need your help to ensure that institutions of your type are accurately represented in the final results.

• In 2004, the first time Heritage Preservation collected similar data through the Heritage Health Index, institutions found it to be a thorough self-assessment, and helped them gather information that was useful for long-range planning and funding requests. It was also used by collecting institutions to measure their own collections care programs in context to peers.

• In appreciation of your time, we will mail you a final survey report that will be publicized nationwide.

Please complete the questionnaire by MM/DD/YYYY. Login to www.XXXXXXX.org using your unique user id and password provided below.

Username:

Password:

Once logged in you may print the PDF survey document before entering any information. This will allow you time to review the questions and how to best manage obtaining the information for your institution.

The online survey gives you helpful tools, and upon completion you will have instant access to some of the preliminary results. Heritage Preservation will be following up with you during the survey period to ensure that the Heritage Health Information achieves a high response. During data collection, staff at Heritage Preservation are available to help as you complete the survey. They can be reached via email or phone ([email protected], 202-233-0800). If you have questions about the Heritage Health Information survey, you can contact Christopher Reich, in the Office of Museum Services at the Institute of Museum and Library Services, at 202-653-4685 or [email protected].

We appreciate the gift of your time and information. Thank you for participating in this important project to document the needs and condition of our nation’s cultural and scientific heritage.

Sincerely,

Lawrence L. Reger President Heritage Preservation www.heritagepreservation.org

Susan H. Hildreth Director Institute of Museum and Library Services www.imls.gov

Your participation is entirely voluntary and your decision whether or not to participate will in no way affect your institution. Your cooperation is extremely valuable in obtaining much needed information to ensure the completeness and accuracy of the data. This survey is being conducted in conformance with the Museum and Library Services Act of 2010, as amended. IMLS and Heritage Preservation intend to make the information provided in response to this survey publicly available; however, information specifically identifying particular institutions or individuals, including names, addresses, and other identifying information, will be protected from public disclosure to the extent permitted by law. The only geographical information for each respondent institution that will be publicly disclosed is the institution’s state and region.

The OMB control number, XXXX-XXXX expires on X/XX/XXXX. The Institute of Museum and Library Services may not conduct or sponsor, and a person is not required to respond to, the information collection unless it displays a currently valid OMB control number.

Key Questions for Non-Respondent Bias Follow-up Study

1. Governance: Which of the following most closely describes your institution’s governance?

• College, university, or other academic entity

• Non-profit, non-governmental organization or foundation

• Corporate or for profit organization

• Federal

• State

• Local (county or municipal)

• Tribal

2. Collections Held: Does your institution hold collections of the following types?

	Yes	No
Books and Bound Volumes
Unbound Sheets
Photographic Collections
Moving Image Collections
Recorded Sound Collections
Born-Digital Materials Collection
Digitized Collections
Art Objects
Historic and Ethnographic Objects
Archaeological Collections
Natural Science Specimens

3. Mission: Does the mission of your institution include preservation of your collection?

• Yes

• No

• Don’t Know

4. Preservation Plan: Which best describes your institution’s written preservation plan (G) ? Select one.

• My institution has a preservation plan has a regularly scheduled update

• My institution has a preservation plan, but it is updated on an infrequent schedule

• My institution is developing a preservation plan

• My institution includes preservation in other planning documents

5. General Condition Assessment: Has a survey of the general condition of your collection (G) been done (an assessment based on visual inspection for the collection and the areas where it is exhibited or held)? Select one.

• Yes, we complete an assessment of the entire collection and regularly update it every five years

• Yes, we completed an assessment of the entire collection but it is not updated regularly

• Yes, an assessment of only a portion of the collection was completed and is updated regularly every five years

• Yes, an assessment of only a portion of the collection was completed, but it is not updated regularly

• No

• Don’t’ Know

6. Emergency Plan: Does your institution have a written emergency/disaster plan (G) that includes the collection? Select One.

• Yes, an emergency/disaster plan that is regularly updated

• Yes, an emergency/disaster plan but it is not updated regularly

• My institution is developing one

• No

• Don’t Know

7. Funding: Do you have funds specifically allocated for conservation/preservation activities in your annual budget?

• Yes

• No specific line-item in budget, but other budgeted funds are available

• No

• Don’t Know

8. Name of your institution: ______________________________

Glossary:

Emergency/disaster plan: A comprehensive, systematic, emergency-preparedness plan provides a means for recognizing and preventing risks, and for responding effectively to emergencies.

General condition assessment: An assessment based on visual inspection of the collection and the areas where it is exhibited or stored.

Preservation plan: A document that describes a multi-year course of action to meet an institution’s overall preservation needs for its collection.