FSRS Quick Reference Guide

F
F
A
T
S UB - AW ARD R EPORTING S YSTEM
(FSRS)
EDERAL

UNDING

CCOUNTABILITY AND

RANSPARENCY

A C T ( FFATA)

QUICK REFERENCE GUIDE:
HOW TO CREATE AND SUBMIT A GRANTS FFATA SUB-AWARD
REPORT

FSRS Grants Quick Reference Guide
October 29, 2010

Page 1

Revision Sheet
Release No.
1.0

Date
10/29/2010

FSRS Grants Quick Reference Guide
October 29, 2010

Revision Description
Initial version

Page 2

Create/Review Reports

o This module pertains to:
User being able to create, submit and review the status of their reports in the FFATA
Reports section. This module will also walk the user through each step of how to
successfully process a report to be submitted in the system.
o Who should be using this tutorial?
Awardees who are responsible for submitting FFATA Subaward reports in FSRS.
o Why is this tutorial important?
The FFATA Subaward Reporting System (FSRS) is the only mechanism available to
report subaward and executive compensation data required by the transparency act
for both Federal contracts and grants to USAspending. This tutorial is designed to
navigate the user seamlessly through the postaward process for creating, submitting
and reopening reports in this section.
o How long will this tutorial take me?
This tutorial will only take approximately twenty (15) minutes to complete.
o What is the expected outcome of this process?
Upon completing this process, the user will become knowledgeable about
processing FFATA FSRS reports.
o How does this module fit into the overall FFATA Subaward reporting process
in FSRS?
The user will understand the intricate details and functionality of how to create, edit,
submit and reopen FSRS reports in this section.

FSRS Grants Quick Reference Guide
October 29, 2010

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QUICK REFERENCE GUIDE TO CREATING AND SUBMITTING A FFATA REPORT IN FSRS
Revision Sheet

Release No.
1.0

Date
10/22/2010

FSRS Grants Quick Reference Guide
October 29, 2010

Revision Description
Initial version

Page 4

Creating a FFATA report

a

b

To create a Grant FFATA report:
a. Go to the FSRS home page:
b. Select the [create FFATA report] icon
c. Screen will advance to the next step of the process

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October 29, 2010

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a

To begin the report process the user must be on the [New Report] screen:
Step 1, Instructions - provides guidance for when subawarding reports are required
for both contracts and grants;
a. An existing report can to be copied by going to the bottom of the screen under
[Copy Existing Report] and selecting the appropriate grant award number using
the drop down menu. Note: only the prime awardee information can be copied,
subawardee information must entered manually.

Award Number:
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October 29, 2010

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a

Step 2 - Enter Award Number:
a. For Type of Award, select the [Grant Award] button;
b. Screen will automatically move to the next page.

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October 29, 2010

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d
a
b
c

Step 2, continued:
a. Type of Award is pre-populated from previous screen;
b. In the [Select Existing Award] box, using the dropdown menu, locate the grant
being reported and select the grant award number;
c. If the grant award does not exist on the menu list, go the empty box and
manually type the grant number in.
d. Select [Continue] to advance;

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October 29, 2010

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e
f

g

Step 2, continued;
e. Refreshing Grant Award Data screen pops up. Confirm the grant information is
correct; if yes…
f. Select the [Continue] button to advance to the next stage of the process;
g. If the Award ID information is incorrect, type the correct FAIN in the empty box
and select the [Continue] button;

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October 29, 2010

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b

a

a

a

Step 3 - Grant Award Details:
a. User certifies that he/she is the prime awardee for the grant being
submitted; if yes…
b. Select [Save & Continue] to advance to the next step in the process;
c. If the user is not the Prime Awardee for the grant information being
reported select [Cancel] and the system will take you back to your FFATA
reports list.

FSRS Grants Quick Reference Guide
October 29, 2010

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Prime Award Detail

c

Step 4 – Prime Award Details:
d. User must review the fifteen elements in this section to either ensure the
pre-populated data is correct and or fill in the blank fields that require data;
e. The information in this section is self explanatory and is specific to the
prime awardees organization;
f. If a data element is determined incorrect, mark “no” and a blank box will
appear for you to provide an explanation. This will flag the element that is
deemed incorrect and the Grant Making Official will review and take the
necessary corrective action;
g. Select [Save and Continue] to advance to the next stage of the process;
h. If errors are detected in this section an error message will be displayed;
i.

Any time a user is unable to continue with this process, simply select the
[Save] button and the action will be saved as a draft report. Draft reports
can be retrieved from the FFATA Review Reports list under the Drafts tab.

FSRS Grants Quick Reference Guide
October 29, 2010

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Step 4 – Prime Award Details

Step 4 - Prime Award Details Continued:
If Errors are detected, the system will flag the areas that require correcting. If for
some reason the errors cannot be addressed immediately and you wish to
continue with the process, select the [Ignore Errors, Save & Continue] button.
This will allow the awardee to continue filling out the other steps to this process.
However, in order to complete the report, all errors must be corrected prior to
submission. Once errors have been corrected the submission process may
continue.

FSRS Grants Quick Reference Guide
October 29, 2010

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Subawardee Data

a

Step 5 - Subawardee Data;
a. Select [Add Subawardee] button;
b. Screen will automatically open for user to provide suabwardee data;

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October 29, 2010

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Subawardee Data

c

d

Step 5, continued:
c. Type Subawardee DUNS in blank box;
d. Select the [Fetch info for DUNS] radio button to obtain subawardee data

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October 29, 2010

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Subawardee Data continued

e

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October 29, 2010

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g
f
h

Step 5, continued:
e. User must provide subaward data in the blank fields of this section. The fields
are self explanatory;
f. If additional subawardee’s are awarded against the same FAIN, select the [Add
Aanother Subawardee] at the bottom screen and proceed to fill in the fields
accordingly;
g. If the wrong subawardee data was inadvertently entered select the [Delete This
Subawardee] button to remove the data;
h. After subawardee information has been completed select the [Save and
Continue] button to advance to the next stage;

i.

Any time a user is unable to continue with this process simply select the save
button and the action will be saved as a draft report. Draft reports can be
retrieved from the FFATA Review Reports list under the Drafts tab.

FSRS Grants Quick Reference Guide
October 29, 2010

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Review FFATA Report

a

b
a

Step 6 - Review FFATA Report Screen:
a. Review and verify that the Prime Awardee and Subawardee data is
correct by either scrolling down and reviewing the data on the screen or
selecting the View Printable Report button;
b. The report can also be saved as a PDF by selecting the [PDF] button;
c. If the information is correct go to the bottom of the screen and select the
[Continue] radio button to advance to the next stage;

Submit Report
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October 29, 2010

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b
a

Step 7 – Submit Report
a. If all the Radio Buttons on the left hand side of the FFATA Report screen are
green, you have successfully created a subaward report and it is ready to be
submitted to FSRS!!!!
b. Select the [Submit] button.

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October 29, 2010

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a

Step 7, continues:
c. Once the document is submitted a pop-up message is received that the Report
has been accepted.
This action has been successfully completed.
This concludes the session on how to create and submit a FFATA FSRS report

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October 29, 2010

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