ca-16 Authorization for Examination and/or Treatment

U.S. Department of Labor

Authorization for Examination
And/Or Treatment

Office of Workers' Compensation Programs

The following request for information is required under (5 USC 8101 et. seq.). Benefits and/or medical services expenses
may not be paid or may be subject to suspension under this program unless this report is completed and filed as requested.
Information collected will be handled and stored in compliance with the Freedom of Information Act, the Privacy Act of 1974
and OMB Cir. No. 130. Persons are not required to respond to this collection of information unless it displays a currently
valid OMB control number.

OMB No.: 1240-0046
Expires: XX-XX-XXXX

PART A - AUTHORIZATION
1. Name and Address of the Medical Facility or Physician Authorized to Provide the Medical Service:

2. Employee's Identification (last, first, middle, SSN)

3. Date of Injury (mo. day, yr.)

4. Occupation

5. Description of Injury or Disease:

6. You are authorized to provide medical care for the employee for a period of up to sixty days from the date shown in item 3, subject to the condition
stated in item A, and to the condition indicated in either 1 or 2, item B.
A.
B.

Your signature in item 35 of Part B certifies your agreement that all fees for services shall not exceed the maximum allowable fee
established by OWCP and that payment by OWCP will be accepted as payment in full for said services.
1. Furnish office and/or hospital treatment as medically necessary for the effects of this injury. Any surgery other than emergency must have
prior OWCP approval.
2. There is doubt whether the employee's condition is caused by an injury sustained in the performance of duty, or is otherwise related
to the employment. You are authorized to examine the employee using indicated non-surgical diagnostic studies, and promptly advise
the undersigned whether you believe the condition is due to the alleged injury or to any circumstances of the employment. Pending
further advice you may provide necessary conservative treatment if you believe the condition may be to the injury or to the
employment.

7. If a Disease or Illness is Involved, OWCP Approval for Issuing
Authorization was Obtained from: (Type Name and Title of OWCP
Official)

8. Signature of Authorizing Official:

9. Name and Title of Authorizing Official: (Type or print clearly)
10. Local Employing Agency Telephone Number (Including Area Code):

11. Date (mo., day, year)

12. Send one copy of your report:

13. Name and Address of Employee's Place of Employment:

U.S. DEPARTMENT OF LABOR
DFEC CENTRAL MAILROOM
P.O. BOX 8300
LONDON, KY 40742-8300

Department of Agency

Bureau or Office
Local Address (including ZIP Code)

Public Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a
valid OMB control number. Public reporting burden for this collection of information is estimated to average five minutes per response, including time for
reviewing instructions, searching existing data sources, gathering the data needed, and completing and reviewing the collection of information. The
obligation to respond to this collection is voluntary (5 U.S.C. 8101 et seq.) to obtain or retain a benefit. Send comments regarding the burden estimate or
any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Workers' Compensation Programs, U.S.
Department of Labor, Room S3229, 200 Constitution Avenue, N.W.,Washington, D.C. 20210, and reference the OMB Control Number 1240-0046. Note:
Do not submit the completed claim form to this address.
DO NOT SEND THE COMPLETED FORM TO THIS OFFICE
Any duplication or reproduction of this form, to include via electronic means, is prohibited without the express written consent by OWCP.
Requests for Disability-Related Assistance (Forms and Notices): If you have a substantially limiting physical or mental impairment, Federal disability
nondiscrimination law gives you the right to receive help from the OWCP, DFEC in the form of communication assistance, accommodation(s) and/or
modification(s) to aid you in the FECA claims process. For example, we will provide you with copies of documents in alternate formats, communication
services such as sign language interpretation, or other kinds of adjustments or changes to account for the limitations
of your disability. Please contact our office or your OWCP claims examiner to ask about this assistance.
CA-16 (Rev. 09-14)
Previous Revision Obsolete

PART B - ATTENDING PHYSICIAN'S REPORT
14. Employee's Name (Last, first, middle)
15. What History of the Employment Injury or Disease Did The Employee Give To You?

16a. ICD Code(s)

16. Is there any History or Evidence of Concurrent or Pre-existing Injury, Disease, or Physical Impairment? (If
yes, please describe)
Yes

No

17. What are Your Findings? (Include results of X-rays, laboratory tests, etc.)

18. What is the Diagnosed Condition(s) 18a. ICD Code(s)

19. Do You believe the Condition(s) Found was Caused or Aggravated by the Employment activity Described? (Please explain your
answer if there is doubt)
Yes

No

20. Did Injury Require Hospitalization? If yes,
date of admission (mo., day, year) Date of
discharge (mo., day, year)

Yes

21. Is Additional Hospitalization Required?

No

Yes

No

22. Surgery (If any, describe type)

23. Date Surgery Performed (mo., day, year)

24. What (Other) Type of Treatment Did You Provide?

25. What Permanent Effects, If Any, Do You
Anticipate?

26. Date of First Examination (mo., day, year)

28. Date of Discharge from Treatment
(mo., day, year)

27. Date(s) of Treatment (mo., day, year)

29. Period of Disability (mo., day, year) (If termination date unknown, so
indicate)
Total Disability: From
To
Partial Disability: From

30. Is Employee Able to Resume

To

31. If Employee Is Able to Resume Work, Has He/She been Advised?

Light Work

Date:

Regular Work

Date:

Yes

No

If Yes, Furnish Date Advised

32. If Employee is Able to Resume only Light Work, Indicate the Extent of Physical Limitations and the Type of Work that Could
Reasonably be Performed with these Limitations.

33. General Remarks and Recommendations for Future Care, if indicated. If you have made a Referral to Another Physician or to a Medical
Facility, Provide Name and Address.

34. Do You Specialize?

Yes

No

(If yes, state specialty)

35. SIGNATURE OF PHYSICIAN. I certify that all the statements in
response to the questions asked in Part B of this form are true,
complete and correct to the best of my knowledge. Further, I
understand that any false or misleading statement or any
misrepresentation or concealment of material fact which is knowingly
made may subject me to criminal prosecution.

36. Address (No., Street, City, State, ZIP Code)

37. Tax Identification Number

39. Date of Report

38. National Provider System Number

MEDICAL BILL: Charges for your services should be presented on the AMA standard "Health Insurance Claim Form'' (HCFA-1500, OWCP-1500,
OWCP-04 or the UB-04). Physician services must be itemized by Current Procedural Terminology Code (CPT) using current CPT-4 coding
schema; or, the UB-04 and the coding schemas acceptable on this form.
CA-16 PAGE 2 (Rev. 09-14)

INSTRUCTIONS FOR AUTHORIZING OFFICIAL FOR COMPLETION OF PART A
SELECTION
OF PHYSICIAN

l

A Federal employee injured by accident while in the performance of duty has the initial right to
select a physician of his/her choice to provide necessary treatment. The supervisor shall
immediately authorize examination and appropriate medical care by use of Form CA-16 issued
to either a United States medical office or hospital or any duly qualified physician/ hospital of the
employee's choice.

l

If an employee elects to be treated by a private physician; a copy of the American Medical
Association Standard Billing Form (AMA) OWCP-1500 should be supplied together with the
submitted Form CA-16.

l

If an employee, in an emergency situation has to be sent and/or admitted to an Acute Care
Facility for emergency surgery or care, a copy of the OWCP Uniformed Billing Form
(UB-04-1450), should be supplied together with the submitted Form CA-16.

l

A physician who is excluded from the FECA program as provided at 20 CFR 10.815-826 may
not be authorized to examine or treat an injured Federal employee.

l

Generally, a roundtrip distance of up to 100 miles from the place of injury, employing agency, or
the employee's home is a reasonable distance to travel for medical care; however, other
pertinent factors must also be considered. For non-emergency medical treatment, if roundtrip
travel of more than 100 miles is contemplated, or air transportation or overnight
accommodations will be needed, submit a written request to OWCP for prior authorization with
information describing the circumstances and necessity for such travel expenses.

PERIOD OF
AUTHORIZATION

l

Form CA-16 is valid for up to sixty days from date of injury, and may be terminated earlier upon
written notice from OWCP to the provider. It should not be used to authorize a change of
physicians after the initial choice is exercised by the employee.

FEDERAL MEDICAL
FACILITIES

l

U. S. Medical Facilities include Army, Navy, Air Force or the VA. Federal health service facilities
(health units) established under 5 USC 7901 are not U.S. medical facilities as used herein (see
20 CFR 10.300).

DEFINITION
OF INJURY

l

The term "injury" includes damage to or destruction of medical braces, artificial limbs and other
prosthetic devices. Eyeglasses and hearing aids are included only if the damages were
incidental to a personal injury which required medical services. Treatment for illness or disease
should not be authorized unless approval is first obtained from OWCP. Simple exposure to a
workplace hazard, such as an infectious agent, does not constitute a work place injury, entitling
an employee to medical treatment under FECA.

DEFINITION OF
PHYSICIAN

l

The term "physician" includes doctors of medicine (MDs), surgeons, podiatrists, dentists, clinical
psychologists, optometrists, chiropractors and osteopathic practitioners within the scope of their
practice as defined by State law. The reimbursable services of chiropractors under the FECA are
limited by statute to physical examination, related laboratory tests and X-rays to diagnose a
subluxation of the spine; and treatment consisting of manual manipulation of the spine to correct
a subluxation demonstrated by X-ray.

FORM
COMPLETION

l

Part A shall be completed in full by the authorizing official. The authorization is not valid unless
the name and address of the physician or hospital is entered in Item 1 and the signature of the
authorizing official appears in Item B. Check B1 or B2 in Item 6, whichever is appropriate.

l

Send the completed form to the OWCP address shown in item 12. Send original and one copy of
Form CA-16 to the medical officer or physician. If issued for illness or disease, a copy must also
be sent to OWCP.

l

See 20 CFR and/or Publication CA-810, Injury Compensation for Federal Employees

l

Requests for Disability-Related Assistance (Forms and Notices): If you have a substantially
limiting physical or mental impairment, Federal disability nondiscrimination law gives you the
right to receive help from the OWCP, DFEC in the form of communication assistance,
accommodation(s) and/or modification(s) to aid you in the FECA claims process. For example,
we will provide you with copies of documents in alternate formats, communication services such
as sign language interpretation, or other kinds of adjustments or changes to account for the
limitations of your disability. Please contact our office or your OWCP claims examiner to ask
about this assistance.

ADDITIONAL
INFORMATION

CA-16 PAGE 3 (Rev. 09-14)

INSTRUCTIONS FOR AUTHORIZED PHYSICIAN/MEDICAL FACILITY FOR COMPLETION OF PART B
l

Please read Part A of Form CA-16. You are authorized to examine and provide treatment for the
injury or disease described in Item 5, for a period of not more than 60 days from the date of
injury, subject to the conditions in Item 6. A physician who is debarred from the FECA program
as provided at 20 CFR 10.815-826 may not be authorized to examine or treat an injured Federal
employee. Authorization may be terminated earlier upon written notice from OWCP. For
extension of the authorization to treat beyond the 60 day period, forward your request to the
address shown in Part A. Item 12.

l

This form covers office visits and consultations, laboratory work, hospital services (including
inpatient), x-rays, MRIs, CT scans, physical therapy, emergency services (including surgery) and
chiropractic services. Chiropractic services are limited to charges for physical examinations and
x- rays to diagnose a subluxation of the spine and treatment consisting of manual manipulation
of the spine to correct a subluxation demonstrated by x-ray.

l

This form does not cover elective and non-emergency surgery, home exercise equipment,
whirlpools, mattresses, spa/gym membership and work hardening programs.

USE OF CONSULTANTS
AND HOSPITALS

l

You may utilize consultants, laboratories and local hospitals, if needed. A private room may be
authorized only if the diagnosed condition is medically necessary as determined by the treating
physician and concurred by the OWCP District Medical Advisor. Ancillary treatment may be
provided to a hospitalized employee as necessary.

REPORTS

l

After examination, complete items 14 through 39, of Part B, and send your report, together with
any additional narrative or explanatory material, to the address listed in Part A, item 12. If the
employee sustained a traumatic injury and is disabled for work, reports on Form CA 17, ''Duty
Status Report'' may be required by the employing agency during the first 45 days of disability. If
disability continues beyond 45 days, monthly reports should be submitted. Reports from all
consultants are also required. Delay in submitting medical reports may delay payment of
benefits.

RELEASE OF
RECORDS

l

Injury reports are the official records of OWCP. They shall not be released to anyone nor may
any other use be made of them without the approval of OWCP.

BILLING FOR
SERVICES

l

OWCP requires that when services are provided by a private physician, charges be itemized
using the AMA standard Health Insurance Claim Form, HCFA-1500/OWCP-1500. The form
should contain appropriate International Classification of Disease (ICD-9) coding schemas in
Block-21, and related correctly to the Diagnosis Pointers referenced in Block 24E. The form
should also identify services rendered using the Current Procedural Terminology (CPT-4), and
HealthCare Common Procedure Codes (HCPC) schemas.

l

OWCP requires that when services are performed in an emergency situation, and in an Acute
Care Facility for emergency surgery or care, a copy of the OWCP Uniformed Billing Form
(UB-04-1450), should be supplied together with the submitted Form CA-16. The form should
contain the appropriate International Classification of Diseases (ICD-9) coding schemas in
Blocks 66-70, and reference any surgical procedures performed in the facility in Blocks 74a-74e
using the International Classification of Disease ICD-9 Surgical Procedure Codes. The UB-04
should be itemized in Block #42 in a summarization listing all ancillary services performed during
the stay, and each service; (radiology, Labs, pharmacy, supplies, etc;) should be referenced
using Revenue Center Codes (RCC).

l

Payment for chiropractic services is limited to charges for physical examinations, related
laboratory tests, and X-rays to diagnose a subluxation of the spine; and treatment consisting of
manual manipulation of the spine to correct a subluxation demonstrated by X-ray.

TAX IDENTIFICATION
NUMBER

l

The Provider/Facility Tax Identification Number (TIN) is an important identifier in the OWCP
system. To ensure accurate processing and to reduce inaccuracy of payment, the provider
billing on an OWCP-1500 billing form should reference the TIN (Employer Identification Number
or SSN in Block #25, and indicate this identifier on all submitted reports and billings submitted
consistently. The Tax Identification Number for Facilities billing on the UB-04 Billing form, should
reference their Federal Tax Identification number in Block #5.

ADDITIONAL
INFORMATION

l

YOUR
AUTHORIZATION

Contact the OWCP shown in Item 12 of Part A. Refer to Information for Medical Providers at
http://www.dol.gov/owcp/dfec/
l Requests for Disability-Related Assistance (Forms and Notices): If you have a substantially
limiting physical or mental impairment, Federal disability nondiscrimination law gives you the
right to receive help from the OWCP, DFEC in the form of communication assistance,
accommodation(s) and/or modification(s) to aid you in the FECA claims process. For example,
we will provide you with copies of documents in alternate formats, communication services such
as sign language interpretation, or other kinds of adjustments or changes to account for the
limitations of your disability. Please contact our office or your OWCP claims examiner to ask
about this assistance.

CA-16 PAGE 4 (Rev. 09-14)

PRIVACY ACT STATEMENT
In accordance with the Privacy Act of 1974, as amended (5 U.S.C. 552a), you are here by notified that: (1) The Federal Employees'
Compensation Act, as amended and extended (5 U.S.C. 8101, et seq.) (FECA) is administered by the Office of Workers'
Compensation Programs of the U. S .Department of Labor, which receives and maintains personal information on claimants and
their immediate families. (2) Information which the Office has will be used to determine eligibility for and the amount of benefits
payable under the FECA, and may be verified through computer matches or other appropriate means. (3) Information may be given
to the Federal agency which employed the claimant at the time of injury in order to verify statements made, answer questions
concerning the status of the claim, verify billing, and to consider issues relating to retention, rehire, or other relevant matters. (4)
Information may also be given to other Federal agencies, other government entities, and to private-sector agencies and/or
employers as part of rehabilitative and other return-to-work programs and services. (5) Information may be disclosed to physicians
and other healthcare providers for use in providing treatment or medical/vocational rehabilitation, making evaluations for the Office,
and for other purposes related to the medical management of the claim. (6) Information may be given to Federal, state and local
agencies for law enforcement purposes, to obtain information relevant to a decision under the FECA, to determine whether benefits
are being paid properly, including whether prohibited dual payments are being made, and, where appropriate, to pursue salary/
administrative offset and debt collection actions required or permitted by the FECA and/or the Debt Collection Act. (7) Disclosure of
the claimant's social security number (SSN) or tax identifying number (TIN) on this form is mandatory. The SSN and/or TIN, and
other information maintained by the Office, may be used for identification, to support debt collection efforts carried on by the Federal
government, and for other purposes required or authorized by law. (8) Failure to disclose all requested information may delay the
processing of the claim or the payment of benefits, or may result in an unfavorable decision or reduced level of benefits.
Note: This notice applies to all forms requesting information that you might receive from the Office in connection with the processing
and adjudication of the claim you filed under the FECA.

CA-16 PAGE 5 (Rev. 09-14)