Draft SLAA survey 2014

State Library Administrative Agency Survey, FY 2014
Survey Instrument

Part A: State Library Administrative Agency Identification
001 SLAA Name ____________________________________________________
Physical location address:
002 Street
003 City
004 State

_________________________
_________________________
_________________________

005 ZIP_______

006 ZIP+4 _______

Mailing Address:
007 Street
_________________________
008 City
_________________________
009 State
_________________________
010a ZIP_______
010b ZIP+4_______
011 Web address http:// ____________________________________________________
Chief Officer of State Library Administrative Agency:
012 Name
014 Telephone
016 Email address

_________________________
013 Title_________________________
_________________________
015 Fax _________________________
____________________________________________

Survey Respondent:
017 Name
019 Telephone
021 Email address

_________________________
018 Title_________________________
_________________________
020 Fax _________________________
____________________________________________

Reporting Period. Report data for State fiscal year 2011-2012 (except parts B&I)
022 FY starting date (mm/dd/yyyy) _________________________
023 FY ending date (mm/dd/yyyy) _________________________

1

Part B: Governance
1. What is the SLAA's location in State government as of October 1, 2012? Specify either the legislative or
executive branch. If the SLAA is located in the Executive branch, specify whether the SLAA is an
independent agency or part of a larger agency.
Branch of government:
025 _
_

Legislative branch – Skip to question 2.
Executive branch – Provide information in A or B, as appropriate:
A. Independent agency (i.e., not part of a cabinet-level agency) – Specify to whom the
Agency reports:
026 _ Governor – Skip to question 2.
_ Board/commission – Specify selection method:
027 _ Appointed by Governor
028 _ Appointed by other official
B. Part of larger agency – Specify:
029 _ Department of education
_ Department of cultural resources
_ Department of state
_ Other agency
Specify:
030 _________________________

If you specified 029 above, does your SLAA have a board or commission?
031 _ Yes – Specify the Board/commission selection method:
032 _ Appointed by Governor
033 _ Appointed by other official
_ No

2

Part C: Allied Operations, State Resource or Reference/Information Service Center,
and State Center for the Book
2. Are any of the following allied operations combined with SLAA? Select applicable items. Specify Yes or No
for each item. Do not report Library for the Blind and Physically Handicapped or State Center for the Book, or
a contract with another library or other entity to provide a service on behalf of the SLAA.
040 _ Yes _ No State archives
041 _ Yes _ No Primary State legislative research organization
042 _ Yes _ No State history museum/art gallery
043 _ Yes _ No State records management service
044 _ Yes _ No Other allied operation.
Specify 045____________________________________
3. Does the SLAA contract with a local public library or academic library to serve as a state resource center
or reference/information service center? Specify Yes or No.
046 _ Yes _ No
4. Does the SLAA host or provide any funding to a State Center for the Book? Specify Yes or No.
047 _ Yes _ No

3

Part D: Services to Libraries and Library Cooperatives
5. Which of the following services are provided directly or by contract by the SLAA to libraries or library
cooperatives? Specify Directly, Contract, or Not Provided for each service, for each type of library and library
cooperatives.
Note: A Library Cooperative may serve single-type or multi-type libraries. Services provided directly by the
SLAA are those provided without any intermediary by the SLAA to libraries or library cooperatives. Services
provided by contract by the SLAA are those provided by a third party or intermediary under legal contract to
the SLAA. Services to libraries and library cooperatives.
Services to libraries
and library
cooperatives

types of services

48

Accreditation of libraries

50

Administration of State aid

51

Certification of librarians

52

Collection of library
statistics
Consulting services

53
57
64
71

Public
(a)

Library legislation
preparation/review
State standards/guidelines

75

Administration of library
system support
LSTA state program grants

76

LSTA Statewide Services

Operational
Assistance
55
56
62
Coordination/
Integration
63
65
66

67
70

74

type of library

Cooperative purchasing of
library materials
Interlibrary loan referral
services
Reference referral services

Retrospective conversion of
bibliographic records
Statewide coordinated
digital program or service
Statewide public
relations/library promotion
campaigns
Statewide virtual reference
service
Universal Service Program
(review and approval of
technology plans)
Statewide resource sharing

4

Academic
(b)

School
(c)

Special
(d)

Library
cooperative
s (e)

72

involvement in the
acquisition of other federal
program funds

Program Assistance
54

Continuing education
programs
Library planning/evaluation/
research
Literacy programs

58
59
61

Preservation/conservation
services
Summer reading programs

68
73

Statewide reading
programs

Follow-up Questions
53.1.

Which of the following consulting services do you provide? Please answer each of the questions below by
selecting one of the choices provided.
Consulting Service

53.1.1

Construction
Library management/organizational development

53.1.4
53.1.5
53.1.6
53.1.7
53.1.8
53.1.9

59.1.

⃝ no

⃝ don't know

⃝ yes

⃝ no

⃝ don't know

Continuing Education

⃝ yes

⃝ no

⃝ don't know

Technology/Connectivity

⃝ yes

⃝ no

⃝ don't know

Marketing/Communications

⃝ yes

⃝ no

⃝ don't know

E-Rate

⃝ yes

⃝ no

⃝ don't know

Adult literacy

⃝ yes

⃝ no

⃝ don't know

⃝ yes
write in
(250
characters
max)

⃝ no

⃝ don't know

53.1.2
53.1.3

⃝ yes

Youth services
Other: _______

Which of the following types of literacy programs do you support? Please answer each of the questions below
by selecting one of the choices provided.
Type of Literacy Programs

59.1.1

Language literacy

⃝ yes

⃝ no

⃝ don't know

59.1.2

Numerical literacy

⃝ yes

⃝ no

⃝ don't know

59.1.3

Information literacy

⃝ yes

⃝ no

⃝ don't know

59.1.4

Digital literacy

⃝ yes

⃝ no

⃝ don't know

59.1.5

Financial literacy

⃝ yes

⃝ no

⃝ don't know

59.1.6

Health literacy

⃝ yes

⃝ no

⃝ don't know

59.1.7

Family/Intergenerational literacy

⃝ yes

⃝ no

⃝ don't know

5

72.1.

Which federal agencies other than IMLS do you apply for funding from? Please answer each of the questions
below by selecting one of the choices provided.
Federal agency

72.1.1

Department of Education

⃝ yes

⃝ no

⃝ don't know

72.1.2

Department of Agriculture

⃝ yes

⃝ no

⃝ don't know

72.1.3

Federal Communication Commission/Universal Service
Administrative Company
⃝ yes

⃝ no

⃝ don't know

72.1.4

Department of Labor

72.1.5

Other:________________

73.1.

Do you support the following statewide reading

⃝ yes
⃝ no
⃝ don't know
write in (250 characters max)

programs for target populations

listed below? Please mark those apply.
Early Childhood/ Preschool (0-5 years old)

⃝ yes

Middle Childhood (6-12 years old)

⃝ yes

Young Adults/High School (13-18 years)

⃝ yes

Adults (19-65 years)

⃝ yes

Older Adults (65+ years)

⃝ yes

6

⃝ no

⃝ don't know

⃝ no

⃝ don't know

⃝ no

⃝ don't know

⃝ no

⃝ don't know

⃝ no

⃝ don't know

Part E: Public Service Hours, Outlets, and User Groups
6. Enter the total hours open in a typical week for ALL SLAA outlets, regardless of whom they serve. Do not
report an allied operations outlet as an SLAA outlet. Example: If the SLAA has a main outlet with no
bookmobile or other outlets and is open for public service 40 hours in a typical week, report 40 hours. If the
SLAA has a main outlet, a bookmobile, and two other outlets open 40, 20, 35, and 35 hours, respectively, in a
typical week, report 130 hours (40+20+35+35=130 hours per typical week).
Number
077a

Total hours/week (all SLAA outlets, regardless of whom they serve)

7. Enter the total hours that the main or central SLAA outlet is open in a typical week to serve the general
public or state government employees, by the following categories. Only one outlet may be designated as
the main or central outlet.

Number
077b
078
079

Total hours/week (main or central outlet)
Monday–Friday after 5:00 p.m. (main or central outlet)
Saturday and Sunday (main or central outlet)

8. Enter the total number of SLAA outlets by type, regardless of whom they serve. Only one outlet may be
designated as the main or central outlet. Do not report an allied operations outlet as an SLAA outlet.
082
Main or central outlet
________
083
Other outlets, excluding bookmobiles
________
084
Bookmobiles
________
085
TOTAL OUTLETS
________
9. Enter the number of SLAA outlets that serve the following user groups, in whole or in part, by type of
outlet.

User Groups

086
087
088
089
090

Main or
Central
outlet
(a)

Blind/physically handicapped individuals
Residents of state correctional institutions
Residents of other state institutions
State government employees (executive,
legislative, or judicial)
General public

7

Type of outlet
Other outlets,
excluding
Book- mobiles
book- mobiles
(c)
(b)

TOTAL
OUTLETS
(d)

Part F: Collections
10. Enter the total number of volumes or physical units in the following selected formats in all SLA outlets
(main or central, bookmobiles, and other outlets) that serve the general public and/or state government
employees.

091
092
094
095
096

Selected formats
Book and serial volumes (exclude microforms) (exclude collections of braille books
owned by the National Library Service for the Blind and Physically Handicapped,
Library of Congress)
Audio materials (exclude collections of talking books owned by the National Library
Service for the Blind and Physically Handicapped, Library of Congress)
Video materials
Current serial subscriptions (titles, not individual issues) (include print subscriptions
only) (exclude microform, electronic, and digital subscriptions)
Government documents (include only government documents not accessible through
the library catalog and not reported elsewhere)

Number

11. Is the SLAA designated as a Federal or State depository library for government documents? Specify Yes
or No for each item.
106 _ Yes
107 _ Yes

_ No
_ No

State depository library
Federal depository library – Specify Yes or No for each item:
108 _ Yes
_ No
Regional
109 _ Yes
_ No
Selective

8

Part G: Library Service Transactions
12. Enter ANNUAL totals for the following types of service transactions in all SLAA outlets (main or central,
bookmobiles, and other outlets) that serve the general public and/or state government employees.

110
111
112
113
114

Service transactions
Circulation (Exclude items checked out to another library)
Interlibrary loan/document delivery:
Provided to other libraries
Received from other libraries and document delivery services
Reference transactions
Library visits

9

Number

Part H: Library Development Transactions
13. Enter ANNUAL totals for the following types of library development transactions of the SLAA.

115
117
118
115

Library development transactions
LSTA and State grants: Grants awarded
Continuing education programs: Number of events
Total attendance at events
LSTA and State grants: Grants awarded

10

Number

Part I: Staff
14. Enter total number of SLAA staff in FTEs (full-time equivalents) (to two decimal places), by type of
service. Report all staff on the payroll as of October 1, 2012, and unfilled but budgeted positions.
Note: Forty hours per week is the measure of full-time employment for this survey. FTEs (full-time
equivalents) of employees in any category may be computed by taking the number of hours worked per week
by all employees in that category and dividing it by 40. Report staff based on the SLAA organization chart. A
given position (e.g., State Data Coordinator) may be part of administration in one agency, library
development in another, and library services in another agency. If an employee provides more than one
service, allocate the FTE among appropriate categories.

Type of Service

119
120
121
122
123
119

ALA-MLS
Librarians
(a)

Non ALA-MLS
Librarians
And
Non MLS
Librarians (b)

Administration
Library development
Library services
Other services
TOTAL STAFF
Administration

11

Other
(Professional
And
Non-Professional)
Staff (c)

Total Staff
(d)

Prior Year
Total

Part J: Revenue
15. Are all public library state funds administered by the SLAA? Specify Yes or No. Note: Answer this
question based on state funds distributed to individual public libraries and library cooperatives serving
public libraries only in state fiscal year 2008. If no state funds are reported in Part K in items 179(b) or 180(b),
the answer should be No.
152 _ Yes

_ No

16. Does the SLAA administer any state funds for the following types of libraries? Specify Yes or No. Note:
Answer this question based on state funds distributed to libraries and library cooperatives in state fiscal
year 2008. If no state funds are reported in Part K in related items 179(b) to 183(b) or 185(b), the answer
should be No.
153a _ Yes
153b _ Yes
153c _ Yes
153d _ Yes

_ No
_ No
_ No
_ No

Academic libraries
School library media centers
Special libraries
Library cooperatives

17. Enter total SLAA revenue, by source and type of revenue. Exclude carryover funds. Include revenue for
allied operations only if it is part of SLAA budget. Include all funds distributed to libraries and library
cooperatives if the funds are administered by the SLAA.

154
155
156

Federal revenue
LSTA (Library Services and Technology Act) State Programs
(Report all LSTA funds drawn down from the federal government during state fiscal year
2012, regardless of year of authorization.)
Other Federal revenue:
Specify program(s) and title(s):

Amount

_________________________________________

157

TOTAL FEDERAL REVENUE

167
168
169
170

State Revenue
SLAA operation
State aid to libraries
Other State revenue
TOTAL STATE REVENUE

171
172

Other revenue
TOTAL REVENUE

State and other revenue

12

Amount

Part K: Expenditures
18. Enter total SLAA expenditures, by source of revenue and type of expenditure. Include all LSTA
expenditures. Include expenditures for allied operations only if the expenditures are from the SLAA budget.
Include all funds distributed to libraries and library cooperatives if the funds are administered by the SLAA.
Operating expenditures
for SLAA and allied operations
(Do not include funds distributed
to libraries and library cooperatives in
items 173 to 178)
173
Salaries and wages
174
Employee benefits
175
TOTAL STAFF EXPENDITURES
176
Collection expenditures
177
Other operating expenditures
TOTAL OPERATING
178
EXPENDITURES

Amount by source
Federal
(a)

State
(b)

Other
(c)

TOTAL
(d)

Financial assistance to libraries and library cooperatives
(include all funds distributed to libraries and library cooperatives if the funds are administered by the SLAA)
179
Individual public libraries
180
Library cooperatives serving public
libraries only
181
Other individual libraries
182
Library cooperatives serving more
than one type of library
183
Single agency or library providing
statewide service
184
Library construction
185
Other assistance
186
TOTAL FINANCIAL ASSISTANCE
Other expenditures for SLAA and allied operations only
187
Capital outlay
188
Other expenditures
189

TOTAL EXPENDITURES

13

Part L: LSTA State Program Expenditures
19. Enter total LSTA state program expenditures, by type of expenditure. Report expenditures in one and
only one category. These expenditures should also be reported in Part K.

190
191
192
193

Type of expenditure
Statewide service (exclude sub-grants to single libraries or agencies providing statewide
services)
Grants (include sub-grants to single libraries or agencies providing statewide services)
LSTA administration
TOTAL LSTA EXPENDITURES

14

Amount

Part M: Electronic Services and Information (a)
21. Does the SLAA fund or facilitate any of the following electronic networking functions at the state level?
Specify Yes or No for each item.
206 _ Yes
207 _ Yes

_ No
_ No

Database development:
208 _ Yes
_ No
209 _ Yes
_ No

Electronic network planning or monitoring
Electronic network operation

Bibliographic databases
Full text or data files

22. Does the SLAA fund or facilitate digitization or digital programs or services in any of the following
instances? Specify Yes or No for each item.
210a _ Yes
210b _ Yes
210c _ Yes

_ No
_ No
_ No

For the SLAA itself
Via grants or contracts to other state agencies
Via grants or contracts to other libraries or library cooperatives

23. Does the SLAA fund or facilitate library access to the Internet in any of the following ways? Specify Yes
or No for each item.
Training or consulting to facilitate access:
211a _ Yes
_ No
Library staff (state and local)
211b _ Yes
_ No
State library end-users
212 _ Yes
213 _ Yes
214 _ Yes
215 _ Yes

_ No
_ No
_ No
_ No

Providing direct funding for Internet access
Providing equipment
Providing access to directories, databases, or online catalogs via the Internet
Managing a Web site, file server, bulletin boards, or electronic mailing lists

24. Enter the number of workstations that are used for Internet access by the general public in all SLAA
outlets that serve the public, by the following categories. Include terminals used by both the SLAA staff and
the public. Exclude terminals that are for SLAA staff use only.

220a

220b

Internet workstations available to the general public
Library-owned public-access graphical workstations that connect to
the Internet for a dedicated purpose (e.g., to access an OPAC or
specific database, or to train the public)) or multiple purposes. (For this
count, the term "library-owned" includes computers leased by the state
library agency.)
All other public access Internet workstations in the library. (Report non-library computers
placed in the library by other agencies or groups. Report non-graphical workstations.)

15

Number

Part M: Electronic Services and Information (b)
25. How much does the SLAA expend for statewide database licensing, by source of revenue? These
expenditures should also be reported in Part K.
Federal
State
Other
TOTAL
(a)
(b)
(c)
(d)
223 Statewide database licensing

_______

_______

_______

_______

26. Do your statewide database licenses, paid for by funds reported in question 25, include access by the
following? Specify Yes or No for each item.
224 _ Yes
225 _ Yes
226 _ Yes
227 _ Yes
228 _ Yes
229 _ Yes
230 _ Yes

_ No
_ No
_ No
_ No
_ No
_ No
_ No

Public libraries
Academic libraries
School library media centers
Special libraries
Library cooperatives
Other state agencies
Remote users

27. Does the SLAA facilitate or subsidize electronic access to the bibliographic records or holdings of other
libraries in the state in any of the following ways? Specify Yes or No for each item.
234 _ Yes
236 _ Yes
237

_ No
Web-based union catalog (international, national, statewide, multistate, regional)
_ No
Other type of electronic access
Specify ________________________

28. Is the SLAA an applicant for the Universal Service (E-rate discount) Program? Specify Yes or No.
238 _ Yes

_ No

_____________________________________________________________________________________________

16