Draft Program Letter re Internet ID-3S and ID-3U

Proposed
United States
Railroad Retirement Board
Office of Programs

Program
Letter

Quality Reporting Service Center
E-MAIL: [email protected]
Letter No. XXXX-X

Phone: (312) 751-4992
Fax: (312) 751-7190
Date: Month XX, 2014

TO:

Certification Contact Officials

SUBJECT:

Available Now on the Employer Reporting System (ERSNet) --Electronic Version of Forms: ID-30b, ID-3s, and ID-3u

Please share this information with the appropriate members of your staff who obtain Section 12(O)
and 2(F) Railroad Unemployment Insurance Act (RUIA) information from the RRB for employees
of your organization.
The Railroad Retirement Board (RRB) is pleased to announce that the following services are now
available on the ERSNet system:
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Form ID-30b, Notice of Lien (NEW)
Form ID-3s, Request for Lien Information – Report of Settlement (NEW)
Form ID-3u, Request for Section 2(f) Information (NEW)

These forms are in addition to the current forms that are already available to employers via the Internet.
A list of all current services and forms available to users via ERSNet are as follows:
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Form BA-3, Annual Report of Creditable Compensation
Form BA-4, Report of Creditable Compensation Adjustments
Form BA-6a, BA-6 Address Report
Form BA-11, Report of Gross Earnings
Form GL-129a, Record of Employer Determination on Employee Protest
Form ID-4K, Prepayment Notice of Employee's Applications and Claims for Benefits
under the Railroad Unemployment Insurance Act (RUIA)
Form ID-4E, Notice of RUIA Claim Determinations
ID-6, Monthly Report of Tier I Tax Transactions
ID-6Y, Summary Report of Tier I Yearly Tax Transactions
ID-40Q, Quarterly Notice to Employers - RUIA
ID-40R/S, Annual Notice to Employers – RUIA
Form G-88A.1, Request for Verification of Last Date Carried on Payroll
Form G-88A.2, Notice of Retirement & Request for Service Needed for Eligibility

Form ID-30b
A Form ID-30b, Notice of Lien, is mailed to an employer when an applicant for sickness benefits has
been injured on duty and/or has filed or expects to file a claim against the employer for personal injury.
Form ID-30b explains the RRB’s right to reimbursement of sickness benefits from any sum or damages
payable on account of liability for the employee’s injury or illness.

Form ID-3s
Form ID-3s, Request for Lien Information – Report of Settlement, is used by employers to request benefit
payment information from the RRB under Section 12(o) of the RUIA. It is also used by employers to
report a settlement on account of liability for an employee’s injury or illness. In turn, the RRB provides
information as to the amount of benefits paid for said injury for reimbursement to the agency.
Form ID-3u
Form ID-3u, Request for Section 2(f) Information, is used by employers to request benefit payment
information from the RRB under Section 2(f) of the RUIA. Section 2(f) requires that employers
reimburse the RRB for benefits paid to an employee for days for which salary, wages, pay for time lost or
other remuneration is later determined to be payable. In turn, the RRB provides information as to the
amount of benefits paid for specific days for reimbursement to the agency.
Access Levels on the ERSNet Site
Access to ERSNet is role-based, which means that each user's access is tailored to the role or work they
do at their company. Access levels are assigned by the company, allowing employers to retain control
over the forms their employees can view and submit. If you are not enrolled and want to begin filing your
reports on ERSNet follow the instructions below. An Explanation of Access Levels is enclosed.
Applying for Access
To apply for access do the following:
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Read the enclosed Security Guidelines, which explain your responsibilities as a user of ERSNet.
They are also available at http://www.rrb.gov/AandT/ERI/Part8/chapter8.asp.

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File the enclosed Form BA-12, Application for Employer Reporting Internet Access. Complete
Sections A, B, and C, then have the designated employee sign Item 5 in Section B and return the
form to you. The certification in Section D must be completed by an official of the company who
has authority to sign official RRB forms. If you have signature authority, sign the certification.
Otherwise, the company president and those persons designated on the Form G-117A,
Designation of Contact Official, are assumed to have signature authority. For additional copies of
Form BA-12 or information on how to complete it, go directly to http://www.rrb.gov/pdf/AandT/ba12.pdf
or contact the Quality Reporting Service Center at the telephone number or e-mail address shown
above. All employer forms can be accessed on the RRB website at www.rrb.gov.

Within three to five days of receipt of an acceptable application, the RRB will mail your user ID and
password along with instructions for accessing the site. To deter fraudulent use of ERSNet, the Form
BA-12 cannot be completed or filed on our website; original signatures (no reproductions) are needed and
it must be transmitted by US or express mail carrier. For security reasons, facsimiles are not acceptable.
Detailed instructions on how to use the system are covered in Part VIII of the Reporting Instructions to
Employers. See below for direct links to the reporting instructions on our website.
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Rail reporting instructions http://www.rrb.gov/AandT/ERI/Part8/chapter1.asp
Labor reporting instructions http://www.rrb.gov/AandT/LRI/Part8/chapter1.asp

Enclosures:
Form BA-12
Security Guidelines
Explanation of Access Levels
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