AIDS Drug Assistance Program (ADAP) Data Report

Forms and Documents

Document Name	Status
Form 2 ADAP Grantee Report Form and Instruction	Modified
ADAP List for Volunteers for Burden Estimates.docx Supplementary Document	2014-08-26
Legislation - 2009 RWHAP.pdf Supplementary Document	2014-08-26
Supporting Statement A.docx Supporting Statement A	2014-10-07

IC Document Collections

IC ID	Document Title	Status
199935	Data Collection System Other-ADAP Data Collection System Explanation	Removed
199934	ADAP Client Report Instruction	Modified
199933	ADAP Grantee Report Form and Instruction	Modified

ICR Details

OMB Control No: 0915-0345	ICR Reference No: 201408-0915-002
Status: Historical Active	Previous ICR Reference No: 201110-0915-004
Agency/Subagency: HHS/HSA	Agency Tracking No:
Title: AIDS Drug Assistance Program (ADAP) Data Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 10/07/2014
	Date Received in OIRA: 08/28/2014
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2017	36 Months From Approved	12/31/2014
Responses	108	0	285
Time Burden (Hours)	4,698	0	52,405
Cost Burden (Dollars)	0	0	0

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Abstract: ADAP grantees are required to annually submit the ADR that include information on patients served, pharmaceuticals dispensed, pricing, sources of support to provide HIV/AIDs medications, eligibility requirements, cost data, and coordination with Medicaid. The report represents the best method for HRSA to determine how grant funds are expended and to provide answers to requests from Congress and other organizations.

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Authorizing Statute(s): PL: Pub.L. 111 - 87 2 Name of Law: Ryan White HIV/AIDS Treatment Extension Act of 2009
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 34764	06/18/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 50917	08/26/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Data Collection System
ADAP Client Report
ADAP Grantee Report	2	ADR Grantee Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	108	285	0	-177	0	0
Annual Time Burden (Hours)	4,698	52,405	0	-47,707	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: In the previous OMB, the burden estimate in the first year of ADR collection included the development or adjustment of ADAPs' data collection systems to include the collection of client level data elements for the first time. In the following second and third year, the new burden estimate was dramatically decreased from 52,404.66 hours to 4,161 hours with the assumption that ADAP data collection systems would be in place. In this current inventory for the ADR the burden estimate is for 4,698 burden hours, an increase of 537 hours from the currently approved burden of 4,161hours per year. ADAPs may now have a more accurate sense of how long the ADR does take to complete. For example, ADAPs now report that the Grantee Report takes an average of 6 hours, whereas previously ADAPs reported that it took them 12 hours. This is due to familiarity of the data elements and data collection systems in place. The Client-level Report, which may require ADAPs to pull data from various data systems has proven to take longer than previously estimated by ADAPs Before, ADAPs estimated it take them 24 hours, but now ADAPs are reporting that it takes them an average of 81 hours. This increase may also largely reflect HAB's push to improve data collection through submitting complete and accurate data. ADAPs can now monitor their data using the Completeness Report and Confirmation Report to check the quality of their data. The increase in burden estimates is also likely attributable to asking questions in this latest sample of ADAPs that cover more of the scope of their data collection and reporting activities (e.g. improving data quality and monitoring data collection year-round) and with greater specificity than for estimating burden when grantees were sampled previously. Despite the change from a bi-annual to an annual submission, this did not decrease the amount of effort it takes to prepare the ADR. Finally, all grantees who responded with burden estimates expressed that the current data elements changes in the Client Report described above would have little to no affect in their current burden estimates.

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Annual Cost to Federal Government: $859,472

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/28/2014

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