FERPA Section 99.32(a)(4) for State Education Authorities

§ 99.32(a)(4) –

Final regulations also added § 99.32(a)(4) to require that, upon the request of a parent or eligible student, an educational agency or institution must obtain a copy of the record of further redisclosures described under § 99.32(b)(2) and make it available for review to the parent or eligible student.

State educational authorities and Federal officials and agencies that maintain records of redisclosures will have to make that information available to the educational agency or institution whose records were redisclosed, upon request, so that the agency or institution can make that record available to a parent or eligible student who has asked to inspect and review the student’s record of disclosures. We estimate that two educational authorities or agencies in each State and the District of Columbia (one for K-12 and one for postsecondary) and the Department itself, for a total of 103 authorities, will maintain the required records of redisclosures. We assume that it will take .25 hours (15 minutes) per disclosure to locate and print a record of disclosures for this requirement. Based on our administrative experience over the years, we assume that few parents and students request this information and, therefore, use an estimate that one tenth of one percent of a total of 68.1 million students will make such a request each year, or 68,076 requests. This translates to an average of 3 disclosures per school. (Divided total number of schools by total number of requests.) The total number of disclosures by State and Federal educational authorities will be the same as that calculated for schools.

No. of Schools & Postsec. Inst.: 20,629

Average No. of Discloures: x 3

# of Responses 61,887

Hours/Response: x .25

Burden Hours 15,472

Average No. of Disclosures by

State & Fed. Ed. Authorities: 61,887

Hours/Response: x .25

Burden Hours 15,472

School Burden Hours: 15,472

State & Fed. Burden Hours: + 15,472

Total Burden Hours 30,944