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EMERGENCY PREPAREDNESS
PROGRAM
EXERCISE POLICY & GUIDANCE
June 19, 2009
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CSEPP Exercise Policy and Guidance
June 19, 2009
EXERCISE
POLICY AND GUIDANCE
FOR THE
CHEMICAL STOCKPILE EMERGENCY
PREPAREDNESS PROGRAM
June 19, 2009
U.S. Department of the Army
Office of the Assistant Secretary of the Army
(Acquisition, Logistics and Technology)
and
Department of Homeland Security
Federal Emergency Management Agency
Technological Hazards Division
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CSEPP Exercise Policy and Guidance
June 19, 2009
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EXERCISE POLICY AND GUIDANCE
FOR THE
CHEMICAL STOCKPILE EMERGENCY PREPAREDNESS PROGRAM
CONTENTS
ACRONYMS AND ABBREVIATIONS ..................................................................................vii
1 INTRODUCTION...................................................................................................................1
1.1 PURPOSE ....................................................................................................................1
1.2 THE CSEPP EXERCISE PROGRAM .........................................................................1
2 BACKGROUND ....................................................................................................................3
2.1 EXERCISE REQUIREMENT .....................................................................................3
2.2 CSEPP EXERCISE PROGRAM ORGANIZATIONS .................................................4
2.2.1 Department of the Army .....................................................................................4
2.2.2 Department of Homeland Security/Federal Emergency Management Agency .....4
2.2.3 States ..................................................................................................................4
2.2.4 Recommending Groups.......................................................................................5
2.2.5 The CSEPP Community......................................................................................5
2.2.6 The CSEPP Exercise Planning Team...................................................................5
2.3 IMPLEMENTATION OF NIMS .................................................................................5
3 POLICY FOR THE CSEPP EXERCISE PROGRAM .............................................................7
3.1 PURPOSE OF CSEPP EXERCISES............................................................................7
3.2 TYPES OF CSEPP EXERCISES.................................................................................7
3.2.1 Full-Scale Exercise .............................................................................................8
3.2.2 Functional Exercise (FE).....................................................................................8
3.2.3 Tabletop Exercise (TTX).....................................................................................9
3.3 THE EXERCISE PROCESS........................................................................................9
3.3.1 Planning the Exercise..........................................................................................9
3.3.2 HSEEP Compliance ..........................................................................................11
3.3.3 Demonstration of Emergency Response Plans and Procedures ..........................12
3.3.4 Conducting the Exercise....................................................................................12
3.3.5 Evaluation.........................................................................................................13
3.3.6 After-Action Reports and Improvement Plans ...................................................14
3.4 EXERCISE SCHEDULE...........................................................................................15
3.5 PARTICIPANTS IN CSEPP EXERCISES ................................................................16
3.5.1 Exercise Co-Directors .......................................................................................16
3.5.2 Planning Team ..................................................................................................16
3.5.3 Trusted Agents..................................................................................................16
3.5.4 Players ..............................................................................................................16
3.5.5 Evaluators.........................................................................................................17
3.5.6 Controllers ........................................................................................................17
3.5.7 Special Staff......................................................................................................18
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3.5.8 Mock Media......................................................................................................18
3.5.9 Very Important People (VIPs)/ Observers/Visitors ............................................18
3.5.10 Real-World Media...........................................................................................19
3.5.11 Safety Controller (formerly known as Exercise Safety Officer) .......................20
4 PLANNING, CONDUCTING, EVALUATING, AND REPORTING EXERCISES .............21
4.1 OPERATIONAL PERIODS OF EXERCISE DEVELOPMENT................................22
4.2 PRE-EXERCISE PHASE ACTIVITIES ....................................................................22
4.2.1 Initiate Planning................................................................................................22
4.2.2 Determine Resources Needed to Support the Exercise.......................................22
4.2.3 Develop Evaluation Organization......................................................................23
4.2.4 Develop Extent of Play Agreements..................................................................24
4.2.5 Develop and Review Exercise Scenario.............................................................24
4.2.6 Inject Development ...........................................................................................25
4.2.7 Develop the Exercise Plan.................................................................................25
4.2.8 Develop Controller and Evaluator Handbook ....................................................27
4.2.9 Develop Communication Directories.................................................................27
4.2.10 Develop Plans for Observers and VIPs ............................................................27
4.2.11 Develop Plan for Real-World Media Coverage of Exercises............................28
4.2.12 Arrange Logistics............................................................................................28
4.2.13 Prepare and Distribute Exercise Information Package......................................28
4.2.14 Pre-Exercise Orientation and Training.............................................................29
4.2.15 Evaluator and Controller Meetings ..................................................................29
4.2.16 Player Briefing................................................................................................29
4.2.17 Site Visit .........................................................................................................30
4.3 EXERCISE PHASE ACTIVITIES ............................................................................31
4.3.1 Exercise Control ...............................................................................................31
4.3.2 Evaluator Activities...........................................................................................31
4.4 POST-EXERCISE PHASE........................................................................................31
4.4.1 Hot Wash ..........................................................................................................31
4.4.2 Post-Exercise Controller/Evaluator Debrief.......................................................31
4.4.3 Co-Directors’ Team Meeting.............................................................................31
4.4.4 Submit Timeline ...............................................................................................32
4.4.5 After-Action Report ..........................................................................................32
4.4.6 Analysis and Draft After-Action Report Development ......................................32
4.4.7 After-Action Conference...................................................................................32
4.4.8 Final After-Action Report .................................................................................33
4.4.9 Track Findings ..................................................................................................33
5 REFERENCES .....................................................................................................................35
Appendix A: AFTER-ACTION REPORT GUIDELINES.....................................................A-1
Appendix B: CSEPP PUBLIC AFFAIRS PLAN FOR REAL-WORLD MEDIA
COVERAGE OF EXERCISES ........................................................................B-1
Appendix C: CSEPP EMERGENCY RESPONSE OUTCOMES AND EXERCISE
EVALUATION GUIDES ................................................................................C-1
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Appendix D: CSEPP GUIDE FOR EXERCISE EXTENT OF PLAY
AGREEMENTS and TEMPLATES.................................................................D-1
Appendix E: NIMS/ICS EXERCISE STRUCTURE ............................................................. E-1
Appendix F: BACKGROUND AND OVERVIEW OF CSEPP REMEDIATION
AND RECOVERY OUTCOME EVALUATION ............................................ F-1
Appendix G: CSEPP EXERCISE PROGRAM GLOSSARY ................................................G-1
Appendix H: TIMELINE GUIDANCE AND TEMPLATES.................................................H-1
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ACRONYMS AND ABBREVIATIONS
AAR
ABC
A&N
ACP
ADP
AEGL
AMC
CAIRA
CA
CAP
CENL
CERCLA
CLA
CMA
C/E Handbook
CPR
CSEPP
DHS
DA
DoD
EAA
EAS
EDS
EEG
EIPT
EMD
EOD
EOC
EndEx
EOP
EPZ
ERO
ETO
ExPlan
FAX
FE
FEMA
FOSC
FRCA
FSE
GPD
HSEEP
After Action Report
Airway, Breathing, Circulation
Alert and Notification
Access Control Point
Automated Data Processing
Acute Exposure Guideline Level
Army Materiel Command
Chemical Accident or Incident Response and Assistance
Cooperative Agreement
Corrective Action Program
Chemical Event and Notification Level
Comprehensive Environmental Response, Compensation, and Liability Act
Chemical Limited Area
Chemical Materials Agency
Controller and Evaluator (C/E) Handbook (formerly the Control Staff
Instructions [COSIN])
Cardio-Pulmonary Resuscitation
Chemical Stockpile Emergency Preparedness Program
Department of Homeland Security
Department of the Army
Department of Defense
Event Administering Authority
Emergency Alert System
Equipment Decontamination Station
Exercise Evaluation Guide
Exercise Integrated Process Team
Emergency Management Director
Explosive Ordnance Detachment
Emergency Operating Center/Emergency Operations Center
The end of the exercise
Emergency Operations Plan
Emergency Planning Zone
Emergency Response Outcome
Exercise and Training Officer
Exercise Plan
Facsimile
Function exercise
Federal Emergency Management Agency
Federal On-Scene Coordinator
Finding Requiring Corrective Action
Full-Scale Exercise
Grant Programs Directorate
Homeland Security Exercise and Evaluation Program
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ACRONYMS AND ABBREVIATIONS cont’d
HSPD-5
HSPD-8
IAS
IC
ICS
IED
IPE
IRF
IRFX
IRZ
IPT
JFO
JIC
JIS
MCE
MOA
MOU
MSEL
NCP
NEXS
NIMS
NRC
OSC
PAD
PAM
PDS
PAR
PAZ
PIO
PL
PLHCP
PPE
RCRA
RRT
RTAP
SE
SIP
SitRep
StartEx
SimCell
SOP
TAR(s)
TCL
Homeland Security Presidential Directive 5: Management of Domestic
Incidents
Homeland Security Presidential Directive 8: National Preparedness
Indoor Alert Warning System(s)
Incident Commander
Incident Command System
Improvised Explosive Device
Integrated Performance Evaluation
Initial Response Force
Initial Response Force Exercise
Immediate Response Zone
Integrated Process Team
Joint Field Office
Joint Information Center
Joint Information System
Maximum Credible Event
Memorandum of Agreement
Memorandum of Understanding
Master Scenario Events List
National Contingency Plan
National Exercise Schedule
National Incident Management System
National Response Center
On-Scene Coordinator
Protective Action Decision
Pamphlet
Personnel Decontamination Station
Protective Action Recommendation
Protective Action Zone
Public Information Officer
Public Law
Physician or Other Licensed Health Care Professional
Personnel Protective Equipment
Resource Conservation and Recovery Act
Regional Response Team
Real Time Analytical Platform
Scalable Exercise
Shelter-in-Place
Situation Report
The start of the exercise
Simulation Cell
Standard/Standing Operating Procedure
Tone alert radio(s)
Target Capabilities List
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ACRONYMS AND ABBREVIATIONS cont’d
TCP
T&EPW
TTX
XPA
Traffic control point
Training & Exercise Plan Workshop
Table Top Exercise
Extent of Play Agreement
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1 INTRODUCTION
1.1 PURPOSE
This document provides program guidance and supporting information for implementation of the
Chemical Stockpile Emergency Preparedness Program (CSEPP) exercise program. It replaces
the exercise program document, Exercise Policy and Guidance for Chemical Stockpile
Emergency Preparedness Program Exercise (September 7, 2004), known as the “Blue Book.”
This document includes the following information in appendices: After Action Report
Guidelines (Appendix A), CSEPP Public Information Plan for Real-world Media Coverage of
Exercises (Appendix B), CSEPP Emergency Response Outcomes and Exercise Evaluation
Guides (Appendix C), CSEPP Guide for Exercise Extent of Play Agreements (Appendix D),
optional NIMS/ICS Exercise Structure (Appendix E), Background and Overview of CSEPP
Remediation and Recovery Outcome Evaluation (Appendix F), CSEPP Exercise Program
Glossary (Appendix G), Timeline Guidance and Templates (Appendix H).
This document has undergone several iterations reflecting the evolution of the CSEPP exercise
program. Planners and responders are encouraged to submit comments for consideration to any
future revisions to Chemical Materials Agency (CMA) CSEPP, Bldg. E1946, Aberdeen Proving
Ground, Maryland 21010-5424 and/or to the CSEPP Exercise Coordinator, Department of
Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Technological
Hazards Division (THD), 1800 South Bell St, Arlington, VA 20598-3025.
1.2 THE CSEPP EXERCISE PROGRAM
A federally-managed exercise program involving federal, state, and local agencies and Army
installations has been developed as part of the increased emphasis on emergency preparedness
under the CSEP Program. The CSEP Program will result in improved preparedness at the
remaining U. S. Army installations storing the unitary chemical stockpile and the surrounding
civilian communities. The term “CSEPP Community,” as used in this document, is the
combined area of one military installation, surrounding local jurisdictions/agencies, and the
State(s) agencies involved in executing CSEPP for that area. Local jurisdictions are counties and
cities within the Emergency Planning Zone (EPZ), which encompasses the Immediate Response
Zone (IRZ), Protective Action Zone (PAZ), and Precautionary Zone (PZ) or are designated as
“host” jurisdictions. Exercises conducted by the Army and DHS/FEMA will help program
managers evaluate the emergency response plans and capabilities of the CSEPP Communities.
Under CSEPP, exercises managed by FEMA and the Army began in 1991. These exercises
demonstrate the ability of the communities to respond to a chemical accident/incident (CAI) at
an Army chemical stockpile storage site. Participation in exercises includes representatives from
the Department of the Army (DA), DHS/FEMA, other federal agencies, state and local
governments, the Army installations, and civilian volunteer agencies.
The purpose of this document is to ensure consistency in planning and conducting the exercises
and in evaluating the performance of the emergency responders (often referred to as “players”) in
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exercises. Some location-specific adaptations may be necessary to accommodate the varied
response structures of the CSEPP Communities.
In addition to satisfying CSEPP exercise criteria; these exercises satisfy Army regulatory
requirements for exercises and the state and local government exercise requirements under the
FEMA Cooperative Agreement (CA), which funds CSEPP and other emergency management
activities. The CSEPP exercise approach incorporates the Homeland Security Exercise and
Evaluation Program (HSEEP) methodologies and concepts, as presented in chapter 3.
The CSEPP exercise evaluation methodology is organized around a standard set of eight
Emergency Response Outcomes (EROs). Exercise Evaluation Guides (EEGs) have been
developed for each ERO (see Appendix C). Army and DHS/FEMA exercise management staff
will monitor developments in other national exercise programs and will recommend review and
revision of the CSEPP exercise methodology as required.
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2 BACKGROUND
2.1 EXERCISE REQUIREMENT
The President delegated to the Army broad response authority with respect to releases or
threatened releases of chemical agent from any facility under the jurisdiction or control of the
Secretary of Defense under the Comprehensive Environmental Response, Compensation, and
Liability Act of 1980 (CERCLA), Section 104 (42 United States Code Section 9604). The
Department of Defense Authorization Act for 1986 (Public Law 99-145) directs the Department
of Defense to ensure “maximum protection for the environment, the general public, and the
personnel who are involved in the destruction of the lethal chemical agents and munitions….” To
achieve this directive, funds have been allocated to improve on-post emergency preparedness
and to assist state and local governments in developing their emergency response capabilities.
DA and FEMA signed a memorandum of understanding (MOU) on August 3, 1988 (DA/FEMA
1988), outlining the responsibilities of each organization. On March 23, 2004, (DA/FEMA
2004), DA and FEMA signed a new MOU establishing a framework of cooperation between the
two agencies, identifying their respective roles, responsibilities, and joint efforts for emergency
response preparedness involving the storage and ultimate disposal of the United States stockpile
of chemical warfare weapons. In the MOU, DA and FEMA agreed to cooperate “in assessing
and improving the effectiveness of federal, state, Tribal and local response systems and
procedures through the design, conduct, and evaluation of exercises” (DA/FEMA 2004).
Homeland Security Presidential Directive 5 (HSPD-5) directs the Secretary of Homeland
Security to develop and administer a National Incident Management System (NIMS). This
system will provide “a consistent nationwide approach for Federal, State, and local governments
to work effectively and efficiently together to prepare for, respond to and recover from domestic
incidents, regardless of cause, size, or complexity.” (HSPD-5, 2003, paragraph 15). DHS NIMS
guidance states that “To improve NIMS performance, emergency management/response
personnel should . . . participate in realistic exercises—including multidisciplinary,
multijurisdictional incidents, and NGO and private-sector interaction—to improve coordination
and interoperability.” (DHS National Incident Management System, December 2008,
Component I: Preparedness, section B.4.c.) Exercises are an important element in assessing the
adequacy of plans and procedures, capabilities of response organizations, availability of
equipment, and coordination among the response elements. Exercises also identify needed
improvements and possible new funding requirements.
With the successful elimination of chemical weapons through the Chemical Demilitarization
Program, significant reductions to the nation’s stockpile have been realized. In order to
accomplish the MOU and HSPD requirements cited above, CSEPP exercise design needs to
evolve to reflect the perception of a risk to the Communities. To meet the needs of the CSEPP
Community, the exercise initiating event may not be able to drive the needs of the entire
community. Therefore, Supplemental Events and Evaluated Out-of-Sequence Demonstrations
may be used.
• Supplemental Events may be used to drive off-post exercise play and will be
demonstrated in sequence. If used, Supplemental Events must be related to an ERO,
should not interfere with the CSEPP mission, should be smaller in scale than the CSEPP
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event, and should be hazardous materials (HazMat)–oriented, and should have
symptomology similar to, or related to, an existing CSEPP hazard.
Evaluated Out-of-Sequence Demonstrations do not tie into the initiating event or
supplemental events. Evaluated Out-of-Sequence Demonstrations should be kept at a
minimum and require the approval of the Exercise Planning Committee and CoDirectors. Every effort should be made to reach a consensus of the Exercise Planning
Committee; however, if a consensus cannot be reached, the Co-Directors have final
decision-making authority.
The exercise program provides information for DHS/FEMA’s assessment of the emergency
preparedness of communities around the installations and is the basis for DHS/FEMA’s
recommendations to the Army about its effectiveness. The DHS/FEMA Regional Offices serving
the chemical stockpile sites review off-post planning as well as the capability to implement those
plans. Off-post planning and preparedness is reviewed against the CSEPP Planning Guidance
(June 2008), as amended, the DHS National Incident Management System, (December 2008) and
other guidance that may be issued by the Secretary of Homeland Security through the National
Preparedness Directorate.
2.2 CSEPP EXERCISE PROGRAM ORGANIZATIONS
2.2.1 Department of the Army
CMA has responsibility for appointing the Army Exercise Co-Director who conducts, evaluates,
and reports on the exercise, and tracks Army exercise Findings. Each CMA installation/activity
commander appoints an exercise planning coordinator who plans the exercise. The DA, jointly
with DHS/FEMA headquarters representatives, has oversight of the CSEPP exercise program.
The lead oversight office for the DA is the Office of the Deputy Assistant Secretary of the Army
for the Elimination of Chemical Weapons (DASA [ECW]).
2.2.2 Department of Homeland Security/Federal Emergency Management Agency
The DHS/FEMA CSEPP Office administers the off-post portion of CSEPP, including the exercise
program, through DHS/FEMA HQ and the Regional Offices. DHS/FEMA HQ oversees the exercise
program in coordination with CMA. For each exercise, the DHS/FEMA Regional Program Manager
appoints the DHS/FEMA Exercise Co-Director, who takes the off-post lead in planning, conducting,
evaluating, and reporting on the exercise.
2.2.3 States
State Emergency Management Directors exert significant influence over the implementation of
the program through the CA process. Therefore, they are kept informed of exercise policy
recommendations and provide input to the decision-making process. The State CSEPP Manager
and staff implement the CSEPP by coordinating multi-jurisdictional exercise program activities.
As negotiatiated with the Army and FEMA Co-Directors, the State may choose to designate a
State Co-Director to assume responsibility for defined aspects of exercise planning, conduct, and
evaluation.
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2.2.4 Recommending Groups
Recommendations for the CSEPP Exercise Program are developed by the national Exercise
Integrated Process Team (EIPT) and the site-specific Integrated Process Teams (IPT). The EIPT
membership is drawn from, and represents, participating counties, states, Army installations,
DHS/FEMA Regional Offices, and DHS/FEMA/Army program managers. It meets on an asneeded basis to address issues that affect national CSEPP exercise policy.
The Army/DHS/FEMA Exercise Co-Directors may provide input to the EIPT on developing the
exercise program. Site-specific IPTs can make recommendations to the EIPT on exercise
program issues at their site through their representative on the EIPT or through other established
channels.
The EIPT provides policy recommendations to the national leadership regarding exercise
program guidance and standards. Recommendations are coordinated with the Director, CSEPP,
the DHS/FEMA Regional CSEPP Manager, and the State Directors before being presented to the
national oversight offices for approval.
2.2.5 The CSEPP Community
For the exercise program, the “CSEPP Community” is defined as the geographic area made up of the
installation, state(s) and local jurisdictions, and other organizations/agencies that could be affected
by a CAI. Local jurisdictions are counties and cities within the EPZ, which encompasses the IRZ,
PAZ, and PZ, or are designated as “host” jurisdictions.
The installations, local jurisdictions, and other response organizations implement the CSEPP. They
have the responsibility for community preparedness through the development of plans and
procedures, training, and the acquisition of equipment and resources required for effective
emergency response. These capabilities are demonstrated through the exercise process.
2.2.6 The CSEPP Exercise Planning Team
Each CSEPP Exercise is developed by a planning team. The exercise planning team includes the
Exercise Co-Directors (DHS/FEMA or State and Army), installation representatives, the State
CSEPP ETO or other state representatives, emergency management representatives from the
CSEPP communities, and representatives from other response agencies as appropriate.
2.3 IMPLEMENTATION OF NIMS
FEMA and the Army provide leadership in implementation of NIMS for the exercise program.
Following the principal of “exercise as you respond,” as CSEPP organizations implement NIMS
and the NIMS Incident Command System (ICS), exercises should reflect the new terms,
positions, organizational frameworks, and practices as they are adopted. For purposes of this
guidance, NIMS and NIMS ICS concepts and terminology will be used to the extent practical.
For instance, this document will use Public Information Officer (PIO) almost exclusively, even
though the Army uses Public Affairs Officer (PAO) to describe this position during other than
emergency response.
Application of NIMS and NIMS ICS terminology comes into play particularly with respect to the
expected outcomes, tasks, and steps described in the EEGs in Appendix C. Since the original
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publication of this guidance, the EEGs have been updated repeatedly to better reflect what an
exercise evaluator should expect to see at exercises, based on current practice. As NIMS
doctrine is further developed and implemented in CSEPP, the EEGs will be updated to reflect
those changes.
A suggested NIMS/ICS exercise structure is available in Appendix E.
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3 POLICY FOR THE CSEPP EXERCISE PROGRAM
This section provides a policy overview of the CSEPP exercise program. More detailed
information, which can be used by exercise planners, is given in Section 4.
3.1 PURPOSE OF CSEPP EXERCISES
The purpose of CSEPP exercises is to provide the CSEPP community the opportunity to
demonstrate the ability to execute response plans, and to practice use of CSEPP-provided
equipment to protect the general public, the workforce, and the environment from the effects of a
chemical agent release at U.S. Army chemical stockpile storage sites. Exercises provide a basis
upon which to build and strengthen the response capabilities both on- and off-post. Emergency
response is the primary emphasis of each community during a CSEPP exercise.
3.2 TYPES OF CSEPP EXERCISES
There are three types of federally-managed CSEPP Exercises: full-scale exercises (FSE),
functional exercises (FE) which are scaleable, and tabletop exercises (TTX). They are discussed
below. An FSE is held every other year; FEs are held in the years in between FSEs. TTXs are
conducted as required to meet programmatic needs at either the national or community needs.
Army installations will exercise their full, emergency response capability every year. Scheduling
will be conducted to accommodate the Army’s Initial Response Force Exercise (IRFX) cycle.
The CSEPP report will satisfy IRFX reporting requirements.
Installations have an Army-mandated schedule of exercises (e.g., quarterly CAIRA exercises).
Current Army regulations require at least two CAIRA exercises per calendar year that will
incorporate the appropriate government and/or non-government off-installation emergency
response authorities/agencies identified in plans as having jurisdiction in the Immediate
Response Zone (IRZ). The CSEPP exercises are conducted annually to test the entire emergency
response effort (to include select off installation emergency response capabilities), evaluate the
interaction of all components, and demonstrate the ability of communities to respond to a CAI in
concert with installation procedures. CSEPP exercise staff will assess on and off-installation
response procedures in accordance with established exercise objectives. Off-post jurisdictions
are encouraged to participate in those or other exercises they consider appropriate.
In addition to FSEs and FEs, installations and off-post responders may conduct tabletop
remediation and recovery exercises (see ERO 8 and Appendix F). Tabletop exercises do not
include field play and typically do not involve use of a Simulation Cell (SimCell) (see Glossary).
The exercise planning team, under the lead of the Army and DHS/FEMA Co-Directors, is
responsible for exercise planning. The Army and DHS/FEMA Co-Directors are responsible for
exercise conduct, evaluation, and the After-Action Report.
States and other participating jurisdictions and entities may demonstrate emergency response
functions for CSEPP exercise credit at other times (e.g., actual events, CAIRA exercises,
Radiological Emergency Preparedness Program [REPP] exercises, Homeland Security Exercise
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Evaluation Program [HSEEP] or other DHS/FEMA Grant Programs Directorate (GPD) funded
exercises) in accordance with established DHS/FEMA policy and as approved by the
DHS/FEMA Exercise Co-Director. This will be documented in the annual CSEPP Exercise
Report.
3.2.1 Full-Scale Exercise
A Full-Scale Exercise is a mandatory, federally-evaluated demonstration of a community’s full
capabilities to respond to a chemical emergency. The exercise is driven by an Extent of Play
Agreement (XPA), a scenario, and related events that allow for realistic participant response. The
negotiated XPA for an FSE is developed to ensure that the community, as a whole, will address
all applicable CSEPP EROs (see Section 3.3.3 and Appendix C).
Credit must be requested in writing to the respective FEMA Exercise Co-Director and must
describe the activity demonstrated and the specific correlating CSEPP exercise response
outcome. Credit derived from an actual event response should be requested as soon thereafter as
possible so the Co-Director can make an informed decision. Credit sought from participation in
a separate exercise must be coordinated in advance with the Co-Director, who may need to
observe play in order to grant CSEPP credit.
An FSE provides a comprehensive evaluation of a community’s emergency response system.
The FSE involves mobilization of emergency service and response agencies, activation of
communications centers and emergency facilities such as Emergency Operations Centers (EOC)
and command posts, and field play. Each jurisdiction’s XPA will reflect its involvement in the
exercise activities. Thus, each jurisdiction will demonstrate for evaluation all actions required to
support the scenario in accordance with plans, procedures, and the XPA. The exercise will be
conducted for a minimum of 4.5 hours and will continue until all participating organizations
have had an opportunity to demonstrate appropriate actions.
3.2.2 Functional Exercise (FE)
FEs are federally managed are held every other year, during years when a FSE does not take
place. The scale of the exercise will be determined by the community and the Co-Directors. Like
the FSE, an FE initiating event should be related to the stockpile.
For a non-FSE year, the exercise can be a tabletop, a functional exercise, a series of evaluated
out-of-sequence demonstrations, or an FSE. All CSEPP jurisdictions should participate in the
FE. An FE can be used to:
• Train staff.
• Evaluate Emergency Operation Plans (EOP) and Standard Operating Procedures (SOP).
• Evaluate procedures for new equipment or resources.
• Validate corrections to outstanding Findings.
• Address other issues.
In accordance with HSEEP, field elements do not have to be demonstrated during an FE.
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3.2.3 Tabletop Exercise (TTX)
A Tabletop Exercise can be used to assess plans, policies, and procedures or to assess types of
systems needed to guide the prevention of, response to, or recovery from a defined incident.
HSEEP guidance should be consulted for conduct of a Table Top Exercise.
3.3 THE EXERCISE PROCESS
3.3.1 Planning the Exercise
The Exercise Co-Directors, with the planning team, plan the exercise. Exercise planning teams
will include representatives from all participating jurisdictions and organizations for each
exercise. The team will provide the necessary expertise on local plans and procedures to ensure
the exercise is properly designed to meet the needs of the jurisdictions and the goals of the
program. (For a suggested schedule of exercise planning activities, see Figure 4-1 below on
p. 21.)
Each jurisdiction’s participation is based on the premise that the CSEPP Community
demonstrates applicable emergency response plans and procedures. The planning team should
identify scenario parameters that will provide the opportunity for the Community to demonstrate
the full range of emergency capabilities as reflected in the EROs specified in Appendix C. (This
means that each jurisdiction does not have to demonstrate all EROs each year. The Community
will demonstrate the capabilities as a whole, with the concurrence of the Co-Directors.) The
Exercise Co-Directors will ensure that the initiating event is plausible and that supplemental
event(s) development drives off-post participation.
For storage installations, the exercise initiating event is a CAI. This CAI must be within the
CMA accident planning base and therefore must have a frequency of occurrence exceeding one
in one million per year. At sites where HD (mustard) is the only chemical agent, igloo fires, and
fires in general involving HD are low probability events which cause difficult time restrictions
(24-hour standoff) for the Army to demonstrate during a CSEPP exercise. While not intended to
restrict using fire scenarios in exercises, communities are encouraged to consider higher
probability (more likely to occur) events when planning their CSEPP exercises. The CSEPP CoDirectors should work to create the scenario that achieves the goals they are trying to
accomplish. This scenario should ensure that alert and notification among applicable off-post
jurisdictions is demonstrated. In nearly all cases, the remaining mustard CAIs within the
accident planning base do not produce sufficient effects to drive off-post exercise play at
previously existing levels. Thus, communities can use supplemental events and out-of-sequence
demonstrations to meet the XPA and exercise objectives. Supplemental events must have
relevance to the CSEPP hazard and utilize CSEPP-provided training and equipment to
demonstrate the Community’s CSEPP response capabilities. For example, a transportation
HazMat accident in close proximity to the installation is an acceptable supplemental event; a
school shooting scenario is not. The combination of supplemental events, demonstrations, and
response to the on-post initiating event should, in total, provide the off-post jurisdictions the
ability to fully demonstrate the community’s capabilities. Supplemental events and
demonstrations cannot adversely affect the storage installation’s ability to demonstrate their
response to the credible events of the CAI. To remain within the intent of CSEPP guidance and
policy, and also the “spirit” of CSEPP exercises, supplemental events must have relevance to the
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CSEPP planned response and must utilize CSEPP training and equipment to the level necessary
to demonstrate the Community’s response capabilities.
During the planning phase, the exercise planning team will develop a timeline outlining
anticipated response actions. The Timeline contains key points/times in the response, such as
transmission and receipt of important messages, activation of facilities, protective action
decisions, activation of warning systems, and the like. During the exercise, evaluators and
controllers note when these events occur. After the exercise, the actual times of significant
events is compiled and provided to the evaluators to assist in analysis of exercise play. Guidance
and templates for the Timeline are provided in Appendix H. The Timeline includes, at a
minimum, the following items or types of items:
• Initial Report of the chemical accident
• Classification of the emergency
• Hazard Analysis
• On-Post Protective Action Decisions (PAD)
• Notifications of the Incident (heads-up call)
• Communication of Off-Post Protective Action Recommendations (PAR)
• Activation of Alert and Notification Systems On-Post
o Sirens
o Tone alert radios (TAR)
o Route alerting, if applicable
• Activation of Alert and Notification Systems Off-Post
o Sirens
o TARs emergency alert radio systems (EAR)
o Route alerting, if applicable
o Emergency Alert System (EAS) messages
• Off-Post PADs
• EOC Activation
• Joint Information Center (JIC) Activation and Operational Periods
• News conference(s)
• Declaration of Emergency
• Establishment of traffic control points (TCPs) and access control points (ACPs)
• Activation of decontamination site(s)
• Establishment of reception center(s) and shelter(s)
• Notification of medical facilities
o Establishment of decontamination sites at hospitals
o Establishment of EOC at hospitals, if applicable
• Notification of schools and special-population facilities
o Establishment of overpressurization
A proactive public information plan for accommodating real-world media coverage of the
exercise will be developed in connection with CSEPP exercises.1 A sample CSEPP Public
1
The relevant guidance is contained in CSEPP Policy Paper #9: Public Information in Connection with CSEPP
Exercises, (April 1993).
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Information Plan for Real-world Media Coverage of an Exercise is included as Appendix B to
this document.
3.3.2 HSEEP Compliance
3.3.2.1 Training and Exercise Plan Workshop (T&EPW)
Each CSEPP Community Integrated Process Team (IPT) will conduct an annual T&EPW.
Results of the Community IPT’s T&EPW will be forwarded to the State/Regional T&EPWs.
The (an) annual Training and Exercise Plan Workshop (T&EPW) provides an opportunity to
develop, review, or update an entity’s Multi-Year Training and Exercise Plan. The T&EPW also
provides a forum for determining how an entity will execute its multi-year plan in a given year.
The purpose of the T&EPW and the Multi-Year Training and Exercise Plan is to translate
strategic goals and priorities into specific training and exercise activities, and to coordinate and
deconflict all training and exercise activities on a schedule. (HSEEP Volume I).
Note: Public Law 104-201 [National Defense Authorization Act for FY 1997], Section 1076,
dated September 23, 1996, directs the Army to use IPTs as a management tool for CSEPP. Also
see HQDA/FEMA Joint Memorandum for the Record, Use of Integrated Process Teams (IPTs),
dated 21 May 1998. For the purpose of this document, the community IPT will serve as the
T&EPW.
The Community IPT will provide the exercise schedules to the applicable FEMA Region for
inclusion into the Regional T&EPW. Each community will provide DHS/FEMA Headquarters
with their planned exercise dates, requests for contractor-provided, on-site medical education and
training, requests for biannual CSEPP Public Affairs Training, applications for students wishing
to attend the Medical Information and Information Technology Courses, for deconfliction and
inclusion into the National Exercise Schedule (NEXS).
3.3.2.2 National Exercise Schedule (NEXS)
HSEEP guidance calls for a five-year exercise schedule for inclusion into the NEXS. The
National Exercise Schedule (NEXS) is the Nation's online comprehensive tool that facilitates
scheduling, deconfliction, and synchronization of all National-level, Federal, State, and local
exercises. Each Community CSEPP Exercise and its information will be entered into NEXS.
3.3.2.3 Exercise Planning and Conduct
Each CSEPP Community will plan and conduct an annual CSEPP Exercise in accordance with
approved guidance. Exercise planning meetings include, but are not limited to the Initial
Planning Conference (IPC), Mid Planning Conference (MPC), Final Planning Conference (FPC),
and Master Scenario Events List (MSEL) Conference. Some communities may require more
planning meetings. The Concepts and Objectives Meeting (C&O) can be held concurrently with
the IPC. The C&O Meeting is held to ensure that exercise planners agree upon the alreadyidentified type, scope, capabilities, objectives, and purpose of the exercise. The community
exercise planning meeting dates will be included in NEXS.
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3.3.2.4 After-Action Reporting
Each CSEPP Community will publish an After-Action Report in accordance with published
guidance. An After-Action Conference will be held within seven days of the exercise in which
the Draft After-Action Report (Exercise Report) will be delivered to the community.
Improvement Plans will be developed and managed by the State or Army, as applicable.
3.3.2.5 Corrective Action Program (CAP) System
The States will use the HSEEP Corrective Action Program (CAP) to track all CSEPP exercise
Findings. The CAP System is a Web-based tool that enables Federal, State, and local emergency
response and Homeland Security officials to develop, prioritize, track, and analyze corrective
actions following exercises or real-world incidents. The primary goal of the system is to help
officials resolve preparedness gaps or deficiencies in a systematic manner, ultimately
strengthening national preparedness. Users should use existing DHS/CAP guidance to implement
this program. States will brief the status of their Corrective Actions during scheduled IPT
Meetings. DHS/FEMA – CSEPP HQs will be selected as the Event Administering Authority
(EAA). The FEMA Regional Exercise Co Director shall be selected as the Exercise Sponsor in
the CAP system.
3.3.2.6 Lessons Learned Information Sharing (LLIS)
Lessons Learned Information Sharing (LLIS.gov) is the national network of Lessons Learned
and Best Practices for emergency response providers and Homeland Security officials. Go to
https://www.llis.dhs.gov/ for registration. This secure, restricted-access information is designed
to facilitate efforts to prevent, prepare for and respond to acts of terrorism and other incidents
across all disciplines and communities throughout the US. CSEPP is an LLIS Partner. The
CSEPP Community is encouraged to join LLIS, regularly review its contents, and submit items
that foster good practices and enhance emergency management.
3.3.3 Demonstration of Emergency Response Plans and Procedures
The jurisdictions within the CSEPP community will be required to demonstrate applicable
emergency response plans and procedures. As noted above, a standard set of eight EROs is used
to plan and evaluate each exercise. A series of component tasks has been identified for each
ERO. Each task, in turn, has been divided into a series of component steps to aid the evaluator in
collecting the data needed to determine if each response function was successfully demonstrated.
Appendix C provides detailed information on the tasks that comprise each ERO. For each task,
there is a (generally one-page) Exercise Evaluation Guide (EEG) that includes the task name,
expected outcome(s) of the task, which individuals or groups of staff perform the task, the task’s
component steps, and applicable references. The EEGs are to be used before and after the
exercise to assist in evaluation and analysis of the community response. Evaluators should
observe the activities and use the EEGs as guides rather than as a checklist.
3.3.4 Conducting the Exercise
The Exercise Co-Directors are responsible for the conduct of the exercise and use an
organizational structure that is responsible to them for executing the exercise. ICS is the
preferred structure (see Appendix E). Controllers establish and maintain the scenario structure
and ensure compliance with simulations and Extent of Play Agreements at all exercise locations,
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for example, in the field or from the SimCell. The Exercise Co-Directors are responsible for
ending the exercise after ensuring that the community has reasonable opportunity to demonstrate
its emergency response capabilities and after at least 4.5 hours of community play has elapsed.
They may permit exercise play to continue beyond the planned time frame to allow participants
the opportunity to gain additional experience or training. At the discretion of the Exercise CoDirectors, jurisdictions may reduce staff at various locations while the overall play of the
exercise continues. Any participant can suspend exercise play for a real-world emergency or if
safety is compromised. This action will be immediately reported to the Exercise Co-Directors
and/or Safety Controller, as applicable.
3.3.5 Evaluation
All CSEPP exercises will be evaluated. The Army Co-Director coordinates evaluation of the
Army response, and the DHS/FEMA Co-Director coordinates evaluation of off-post response.
The Army and DHS/FEMA Co-Directors jointly manage evaluation of the overall community
response. Army, Federal, State, and local agencies may provide evaluators for activities on-post
or off-post.
Evaluators observe player actions and collect data required to analyze performance at both the
jurisdiction and community level. The exercise report consists of analysis from the evaluators
who observed the exercise play and may include player self-assessment. Development of
accurate, useful information requires cooperation and candor among evaluators, controllers, and
players. This evaluation involves comparing performance against applicable regulations and
guidance from the Army, DHS/FEMA and other federal agencies; the jurisdiction’s response
plans and procedures; CSEPP guidance documents and policy papers; and good response
practices, using the exercise EEGs as a roadmap. After the exercise, evaluation teams and
controllers hold a series of meetings to determine what took place during the exercise and
analyze the results.
As part of the evaluation process, the Exercise Co-Directors will determine which EROs were
successfully demonstrated and develop a list of strengths, observations, and findings, based on
evaluator and player input and any other information available. Strengths, observations, and
findings are defined as follows:
• Strength: A demonstrated capability to obtain one or more expected outcomes in an
exceptional manner (e.g., more quickly, more effectively, more safely, or more efficiently
than required to meet the standard). To qualify as a Strength, the capability should be
incorporated in operations as a fundamental practice integral to the response. The
definition of a Strength is not just doing the job, it is doing the job better than expected –
with increased protection to the public. The Exercise Co-Directors determine whether a
described capability warrants reporting as a Strength in the report.
• Observation: Emergency responses and actions that in the judgment of the evaluator
could be improved. While an Observation does not require an Improvement Plan similar
to a Finding, the community IPT should work to improve those actions as necessary. It is
the responsibility of each community IPT to develop the appropriate format to address
each Observation.
• Finding: A Finding that indicates a significant weakness in protection for chemical
workers, the public, or the environment that warrants a formal improvement plan to
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remedy. A Finding usually, but not necessarily, involves deviation from applicable laws,
regulations, policies, standards, plans, or other written requirements. Findings are most
often life-safety issues; a recurring Observation may become a Finding when the
Observation has not been corrected by the jurisdiction. However, mere deviation from
written requirements or plans need not constitute a Finding if the related outcome
demonstrated during the exercise was judged to be satisfactory. The Exercise CoDirectors determine whether a deviation is significant enough and the outcome lacking
enough for the Observation to be reported as a Finding.
3.3.6 After-Action Reports and Improvement Plans
The evaluation of each CSEPP exercise is detailed in an After-Action Report/Improvement Plan
(AAR/IP). The Exercise Co-Directors are responsible for production of the report. AAR/IPs
provide timely feedback that enables exercise participants to continually improve emergency
preparedness.
Improvement Plans (IP), former called Corrective Action Plans, are part of the AAR/IP (Section
4). IPs list the Finding number, the person responsible for the Improvement Plan, the date the
Finding will be corrected, and the Improvement Plan.
The draft AAR/IP must be clearly identifiable as a draft document, with draft written on the
cover of the document and as part of the file name. The final AAR/IP must be clearly identifiable
as a final document, with final appearing on the cover page and in the file name.
The AAR/IP(s) will closely conform to the HSEEP guidance current at the time the draft
AAR/IP is produced. The AAR/IP will reflect CSEPP-specific guidance and methodologies.
A draft AAR/IP should be given to the jurisdictions within seven calendar days after the
exercise. Draft reports will not be released to the general public because they may contain
unresolved issues. They are considered working documents and will be held in strict confidence
by participating organizations. Comments or concurrence to the draft AAR/IP are due to the
State and the off-post Exercise Co-Director 30 calendar days after jurisdictions receive the draft
After-Action Report; otherwise, the jurisdiction will be assumed to have agreed with the draft
report.
Improvement Plans addressing the Findings follow the same procedure outlined above.
Improvement Plans will address all Findings identified and will be coordinated with the
appropriate Exercise Co-Director. See Appendix A, Fig. A-1 for the Improvement Plan format. If
a jurisdiction does not agree with a Finding or recommendation for correction of a Finding, the
Improvement Plan will include comments on the non-concurrence. The Exercise Co-Directors
will work with the jurisdiction to resolve differences and develop acceptable corrective actions.
The final After-Action Report will be issued 30 calendar days after the Exercise Co-Directors
receive the comments to the draft After-Action Report. The report will include the final
Improvement Plans. The Exercise Co-Directors are responsible for the timely conduct of reviews
and will track the progress of corrective actions.
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3.4 EXERCISE SCHEDULE
All CSEPP jurisdictions exercise annually. Under this concept, an FSE, which demonstrates a
community’s full capability, will be scheduled in alternating years.
The exercise planning team will identify the desired exercise date(s) for their exercises two years
in advance and submit their requested exercise date(s) to the EIPT via CSEPP exercise
management staff for development of an overall exercise schedule. The availability of key
players or their designated alternates, state and local activities, other exercises, audits,
inspections, and reviews scheduled at the installations, and other local, state, and DHS/FEMA
exercises must be factored into the scheduling. Exercise dates will be coordinated through the
T&EPW. DHS/FEMA will submit CSEPP exercise dates to NEXS. Some exercises or out-ofsequence demonstrations may be held after normal working hours or on weekends to
accommodate volunteer emergency response organizations.
The communities currently scheduled for FSEs are indicated below. A schedule of actual
exercise dates for a five-year period will be published annually. This is an HSEEP/NEXS
requirement. The schedule will be developed using the rules described below.
FSE schedule through Fiscal Year (FY) 2012:
• FY 09 and 11:
o Blue Grass, Kentucky
o Pueblo, Colorado
o Umatilla, Oregon/Washington
• FY 10 and 12
o Pine Bluff, Arkansas
o Anniston, Alabama
o Deseret, Utah
Scheduling rules:
1. There will be a minimum of three weeks between exercises.
2. Avoid scheduling the exercise or on-site evaluation the week prior to the end of or two
weeks after the beginning of the fiscal year, or during the week of a federal holiday.
3. Communities will identify a primary and two alternate dates for their exercises to the
EIPT. The EIPT will develop and recommend a schedule to the Army and DHS/FEMA
HQ exercise managers for approval. Dates are due by March 1, two years prior to the
exercise (e.g., March 1, 2010, for fiscal year 2012).
4. If a schedule cannot be established using dates provided by the community, the EIPT will
recommend a schedule to the Army (CMA) and DHS/FEMA HQ exercise managers, who
are responsible for making the final decision.
5. If dates are not provided by March 1, exercise dates will be assigned by the EIPT for
approval by the Army and DHS/FEMA HQ exercise managers.
6. If an exercise schedule cannot be agreed upon, the Army and DHS/FEMA HQ exercise
managers will present options to the DHS/FEMA HQ and Army Program Managers for
resolution.
7. An exercise schedule will be developed and published each year.
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3.5 PARTICIPANTS IN CSEPP EXERCISES
CSEPP exercises involve a large number of people in a variety of roles. In this document, the
term “participants” is used to identify all people involved in CSEPP exercises, regardless of their
roles. Specific groups and their roles and responsibilities are discussed in Sections 3.5.1 through
3.5.11.
3.5.1 Exercise Co-Directors
The Exercise Co-Directors chair the exercise planning team and have final decision-making
authority regarding the exercise. They are responsible for the planning, conduct, evaluation, and
reporting of the exercise. Contractor support is available to assist them.
3.5.2 Planning Team
The planning team is responsible for planning each CSEPP exercise. The members of the
planning team will include, but may not be limited to, the Exercise Co-Directors, an installation
representative appointed by the Installation Commander, the State CSEPP ETO or other State
representative, Tribal representatives, and emergency management representatives and/or CSEPP
planners from the affected jurisdictions and agencies. The participation of State, local, Tribal,
and installation representatives in the planning process is vital to the successful conduct and
evaluation of the exercise. Planning team members should be knowledgeable about the entities
they represent, their plans, procedures, etc. Planning team representatives should have the
authority to make decisions and commit personnel and resources. Additional planners will be
added as needed. Planning work groups may be appointed to work on specific aspects of the
exercise. Planning team meetings, except those dealing with the exercise scenario, are open to
other representatives of participating jurisdictions and agencies who wish to attend. Trusted
agent meetings dealing with scenario development are open only to trusted agents.
3.5.3 Trusted Agents
Trusted agents are representatives of Federal, State, Tribal, and local organizations who support
exercise planning, development, and execution and are privy to the scenario. Trusted agents
should be knowledgeable in the emergency response plans of their respective organizations.
They provide crucial input during development of the XPA and in reviews of the ExPlan,
exercise scenario, simulations and assumptions, and injects. They should ensure that the injects
accurately reflect their jurisdiction’s plans and procedures, and represent a realistic situation in a
CAI. They also should be available during the exercise to assist in control of the scenario. It is
preferred that trusted agents should not participate as players in the exercise, and certainly not as
a key player. If a trusted agent from a jurisdiction or agency is also on the roster as a responder
in that organization, it is preferred that he or she be excused from play in the exercise and the
organization or agency provide an alternate to play the role. There is no assurance that everyone
who is trained to be a responder will be available when an incident occurs, so this tradeoff is
reasonable.
3.5.4 Players
Players respond to simulated events. They are expected to be familiar with their organization’s
plans and procedures and respond in a realistic manner, as driven by the scenario. Specific
exceptions to the organizations’ plans and procedures are agreed to in the XPA. Players must
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understand which organizations are participating in the exercise and how to use exercise
communications directories. During the exercise, players demonstrate their proficiency in
accomplishing tasks and responsibilities defined in their organization’s applicable plans and
procedures and CSEPP standards, using their current response capabilities.
3.5.5 Evaluators
Evaluators observe, record, and report information on the actions performed by players at the
locations to which they are assigned. Evaluators will not interfere with the players or answer
questions, remind or prompt players concerning actions or requirements, or criticize players
either before or during the exercise. To ensure that information is collected accurately, evaluators
interview participants and solicit their comments, questions, and suggestions at the conclusion
of, or during lulls in, exercise activity.
A cadre of CSEPP evaluators, knowledgeable in specific response functions and having
completed evaluator training, will be drawn from the Army, DHS/FEMA, other federal agencies,
appropriate state and local agencies, and contractors. Evaluators will attend pre-exercise training
and orientation sessions. Prior to the exercise, evaluators should be provided and become
familiar with:
• The player organization's applicable plans, procedures, and response capabilities,
• CSEPP guidance documents,
• The exercise scenario, ExPlan, Controller and Evaluator (C/E) Handbook and injects,
• The exercise Emergency Response Outcomes and EEGs,
• The exercise evaluation and control organization.
As part of work plan negotiations, CSEPP-funded employees should be encouraged to be trained
and participate as evaluators in other sites’ CSEPP exercises. The federal Exercise Co-Directors
will coordinate travel funding and reimbursement for members of the evaluation team. For the
Off Post, the FEMA Co-Director will coordinate travel funding through FEMA Headquarters.
At the direction of the Exercise Co-Directors, an evaluator also may serve as a controller.
3.5.6 Controllers
Controllers are used by the Co-Directors to initiate and oversee exercise play. They depict the
scenario and simulated consequences to the players as realistically as possible. They simulate
organizations/people not participating in the exercise (e.g., government offices that would be
contacted in an emergency or the general public). CSEPP controllers should:
• Be knowledgeable of the exercise scenario, the ExPlan, the Controller and Evaluator
(C/E) Handbook and the appropriate injects.
• Attend appropriate pre-exercise controller training and orientation sessions.
• Be familiar with the exercise control organization; the specific procedures, functions, and
responsibilities of the designated controller position; the exercise player and controller
rosters; and the exercise communications directories.
• Attend the site visit (or other visit as directed by the Co-Director/Trusted Agent) with the
Lead Evaluator.
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Controllers have a specific responsibility for safety at their exercise locations and authority to
direct exercise play as delegated by the Co-Directors. Players may question Controllers
concerning exercise management/conduct issues. This may include clarifying simulations and
understanding exercise materials. Controllers may be drawn from the exercise planning team;
DHS/FEMA, Army and contractor personnel; and personnel from installations, states, and
communities around other installations.
Controllers are stationed at operations centers and field locations and at a centralized SimCell,
which serves as a control hub for the exercise. Controllers depicting outside organizations or
persons (e.g., the governor of a state, businesses in the area, DHS/FEMA headquarters, or
citizens affected by the emergency) are located in the SimCell. Some “mock media” personnel
also operate from the SimCell (see Section 3.5.8 for further information on mock media).
At the conclusion of the exercise, selected controllers will join the appropriate evaluation team.
They will assist in the analysis by conveying players’ responses to the injects. They may assist in
the development of the written report for that jurisdiction.
As part of work plan negotiations, CSEPP-funded employees should be encouraged to be trained
and participate as controllers in other sites’ CSEPP exercises. The federal Exercise Co-Directors
will coordinate travel funding and reimbursement for controllers. For the Off Post, the FEMA
Co-Director will coordinate travel funding through FEMA Headquarters.
3.5.7 Special Staff
Special staff personnel are those persons supporting, and under the management of, the Exercise
Co-Directors. The special staff includes, but is not limited to, personnel assisting with
administration, briefings, communications support, information technology support, logistics,
audio-visual support, site set-up, public information, safety, and protocol. Special staff personnel
are essential to the success of an exercise, but they are neither controllers nor evaluators. They
usually have no interaction with players.
3.5.8 Mock Media
Mock Media work for the Exercise Co-Directors. Mock Media are controllers acting in the role
of real-world media such as local and national television networks, radio stations, newspapers,
and magazines. These simulated media representatives interact with player organizations only
during the exercise. Mock Media will not interact with the real-world media and must not “play”
when in the presence of real-world media. Mock Media typically interact with exercise
participants at the JIC, at exercise locations open to public access, at EOCs and medical
treatment facilities to the extent agreed to by players, and from the SimCell.
3.5.9 Very Important People (VIPs)/ Observers/Visitors
Exercise VIPs/Observers/Visitors’ attendance is requested through the Exercise Co-Directors,
who coordinate their presence with the jurisdictions. They will not play in the exercise and may
pose questions only to their designated point of contact. These attendees are “invisible” to
players.
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3.5.9.1 VIPs
The Co-Directors will provide distinctive identification/badges. Any special requirements will
be brought to the attention of the Co-Directors.
The Co-Directors will provide escort for, and respond to, queries from VIPs. Additionally, in
coordination with players, the Co-Directors will provide VIPs with a tour.
VIPs will be informed where to meet and be provided a tour of selected exercise locations. A
VIP Tour Schedule will be prepared by the Co-Directors and coordinated with the jurisdictions
to be visited. VIPs will be escorted by public affairs/information representatives or individuals
familiar with CSEPP and the site.
3.5.9.2 Observers
The Co-Directors will provide distinctive identification/badges for all observers. Any special
requirements will be brought to the attention of the Co-Directors. Observers are usually of two
types: observers of one or more processes at a single location and observers of the same process
at multiple locations.
Observers who stay in one location are normally sponsored and managed by the appropriate
player organization, with a list of observers provided to the Co-Directors.
Observers visiting multiple locations can be sponsored by a player or control element. They will
submit their proposed agenda to the Co-Directors for approval. The Co-Directors will coordinate
with the planning team for unescorted visits. Planning team members are responsible for
observer approval within their organization.
3.5.9.3 Visitors
Usually, visitors are nominated by player organizations. The nominations are presented to the
Co-Directors. The FEMA Co-Directors has final approval on nominations by non-Army
organizations, and the Army Co-Directors has final approval on nominations by Army
organizations. An agenda for visitors may be prepared if the visitors are escorted. Unescorted
visitors and visitor escorts will coordinate in advance with the jurisdictions to be visited.
3.5.10 Real-World Media
Real-world news media may observe play at selected locations during the exercise. Invitations
to, and arrangements for, real-world media should be made before the exercise and approved by
the Exercise Co-Directors. An appropriate itinerary with knowledgeable escorts should be
planned for media representatives. The group will be considered “invisible” for exercise play
purposes. The Mock Media will not interact with the real-world media during the exercise. As
part of the real-world media plan, the media may be provided an opportunity to meet with “key”
personnel at the exercise locations. This should be designed to ensure that there is minimal
impact to the conduct of the exercise. See Appendix B for details pertaining to real-world media
coverage of exercises.
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3.5.11 Safety Controller (formerly known as Exercise Safety Officer)
The safety controller is responsible for monitoring exercise safety from the time the
evaluators/controllers arrive in the Community until they return to their home duty station. All
exercise evaluators and controllers assist the safety controller by reporting any safety concerns;
they have the authority to stop unsafe acts. The safety controller should not be confused with the
player organization(s) safety officer(s), identified by the incident commander(s) during exercise
play. (HSEEP Vol. 1, B-28)
The Safety Controller is a member of the Exercise Command Staff responsible for monitoring
and assessing safety hazards or unsafe situations and for developing measures for ensuring
personnel safety. This responsibility includes ensuring the safety of all exercise staff, observers,
and visitors during exercise activity, from staff arrival and check-in through preparatory
meetings, site visits, exercise activity, and to demobilization.
The Safety Controller’s function is to develop and recommend measures for ensuring personnel
safety, and to assess and/or anticipate hazardous and unsafe situations. The Safety Controller has
the full authority of the Co-Directors. The Safety Controller has emergency authority to stop
and/or prevent unsafe acts. The Safety Controller may have Assistant Safety Controllers as
necessary. Assistant Safety Controllers may have specific responsibilities such as air
operations, hazardous materials, or for specific geographic or functional areas of the incident.
Specific duties of the Safety Controller include but are not limited to:
•
•
•
•
•
•
•
•
•
•
Identification of actual and potential hazardous situations associated with the incident.
Review of the ExPlan for safety implications.
Advance coordination with exercise participant agency safety officers to develop joint
safety procedures for exercise venues.
Advance coordination with local officials to determine possible safety and security
issues.
Preparation of a site safety and control plan for all exercise facilities, including but not
limited to, evacuation and medical emergency procedures.
Implementing and monitoring an accountability procedure for all staff and role players,
including emergency contact and recall procedures.
Exercise of emergency authority to stop or prevent unsafe acts and communication
of such exercise of authority to the Co-Directors.
Investigation of accidents/incidents involving exercise staff or role players.
Conducting and preparing an Incident Safety Analysis as appropriate.
Developing and communicating an incident safety message as appropriate.
3.5.12 Volunteers
Volunteers are frequently used in CSEPP exercises to enhance the realism of exercise play and facilitate
performance demonstrations. Volunteers may serve in a variety of roles to include, but not limited to:
evacuees at shelters, victims to be decontaminated, hospital “patients”, etc. Guidance regarding
compensation for exercise volunteers has been developed. 2
2
See: CSEPP Programmatic Guidance, (June 2008), Ch. 6, sec. B; and CSEPP Policy Paper #11: Compensation for
Volunteer CSEPP Exercise Participants (Revised), November 1995.
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CSEPP Exercise Policy and Guidance
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4 PLANNING, CONDUCTING, EVALUATING, AND
REPORTING EXERCISES
Each exercise is unique; flexibility is required in exercise development. Figure 4-1 below shows a
suggested schedule for exercise planning and conduct.
X Days
Before/After
Exercise
1 Mar of the
previous FY
1 May of the
previous FY
Activity
Confirm exercise date.
Develop the contractor tasking form and submit to DHS/FEMA.
-330
Hold Initial Planning Conference of exercise planning team. Initiate logistical
arrangements.
-310
Propose on-post and off-post XPAs.
-270
Complete XPAs. Develop evaluator and controller organizations.
Complete draft scenario. Initiate development of public information plan,
injects and the Timeline. Begin evaluator/controller recruitment.
Mid-Planning Conference. Develop site-specific CSEPP public information
plan for real-world media participation in exercise (see Appendix B, Attachment
B-2 for detailed timeline for Public Information Support to CSEPP exercises).
-210
-180
-150
Begin injects development; sign XPAs.
-90
In-progress review of exercise planning and injects.
Complete inject revisions. Train Evaluators (if needed). Finalize logistical
arrangements. Develop schedule for exercise week.
Complete and distribute ExPlan. Distribute evaluator information. Distribute
real-world media advisory.
-60
-30
-15
Complete scenario and Controller and Evaluator Handbook.
-1-5
Meet with controllers and evaluators at the exercise location to finalize
assignments, provide additional training, and give instructions. Conduct preexercise player briefings and site visits.
Exercise Day(s)
+ 0-7
Conduct exercise. Conduct hot washes.
Prepare draft After-Action Report.
+7
Draft After-Action Report distribution and After-Action Conference.
+ 37
Co-Directors receive comments from jurisdictions on draft After-Action Report
and Improvement Plan(s).
+ 67
Complete After-Action Report and send to jurisdictions.
Fig. 4-1 Suggested Schedule of Activities for CSEPP Exercises
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CSEPP Exercise Policy and Guidance
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4.1 OPERATIONAL PERIODS OF EXERCISE DEVELOPMENT
A number of activities must take place during the planning, conduct, evaluation, and reporting of
CSEPP exercises. These activities have been grouped into phases:
• Pre-exercise phase. Planning and preparation activities that take place before the arrival of
exercise participants at the exercise location.
• Exercise phase. Activities at the exercise location, from arrival of the exercise participants
through the conclusion of the exercise (EndEx).
• Post-exercise phase. Activities after the conclusion of the exercise, including post-exercise
meetings at the exercise location through completion and distribution of the final After
Action Report.
4.2 PRE-EXERCISE PHASE ACTIVITIES
4.2.1 Initiate Planning
The exercise process for a specific CSEPP exercise begins with the Initial Planning Conference of
the exercise planning team. The Exercise Co-Directors convene the exercise planning team
meetings. The team has preliminary discussions in which organizations will participate, possible
activities to be incorporated into the exercise, and constraints to any organization's participation.
Before the injects are developed by the jurisdictions, the Exercise Co-Directors, State CSEPP ETO,
local CSEPP coordinator/trusted agent, and exercise support contractor should meet with each
jurisdiction to discuss capabilities, response plans, and local considerations as related to the overall
exercise scenario. This is intended to ensure that the injects fit the scenario and reflect how the
jurisdictions would actually respond.
4.2.2 Determine Resources Needed to Support the Exercise
The Exercise Co-Directors are responsible for identifying the resources required for all phases of
the exercise. The Exercise Co-Directors will define their requirements for personnel, equipment,
and facilities. These requirements are relayed to their organizations, which arrange for the
identified resources to be provided by the exercise support contractor, appropriate government
agencies, or military commands. The Army Co-Director will coordinate with the installation and
make arrangements for Army resource support. The DHS/FEMA Co-Director will coordinate
with the DHS/FEMA exercise coordinator to confirm contractor, DHS/FEMA, and other
government agency resource support.
To initiate contractor support, the Co-Directors will jointly prepare the “CSEPP Exercise CoDirector Tasking Form” and submit it by May 1st of each year, through the DHS/FEMA exercise
coordinator. See Section 3.2.2 for additional information regarding contractor support.
The essential resources required to conduct and support a CSEPP exercise include personnel
(evaluators, controllers, and special staff); office equipment (computers, printers, copiers, and
fax machines); communications (telephones and radios); reference library; exercise
documentation; and facilities (exercise control headquarters, meeting rooms, and administrative
space).
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Exercise Co-Directors should submit their requirements for Mock Media, controllers to apply
moulage, security evaluators, and medical evaluators in sufficient time so that those assets can be
arranged. The following considerations are important when arranging exercise support:
• Sufficient time must be allocated and budgeted to permit evaluators and controllers to
participate in pre-exercise orientation and training sessions at the exercise location.
• It is particularly important that key evaluators such as Evaluation Team Leaders be
permitted to remain at the exercise location after the exercise in order to complete their
written evaluation reports (AAR/IP input) to the satisfaction of the Exercise CoDirectors. (DHS/FEMA employees should review DHS/FEMA overtime/compensatory
time off policy, published separately.)
• Special staff personnel must include public information specialists to assist the Exercise
Co-Directors in dealing with the real-world media before, during, and after the exercise.
• Installations must be provided, at an agreed upon time before the exercise, a list of onpost participants giving name, security information, and requirements for access to
restricted areas.
• Computer resources must include software packages that will facilitate production of preexercise orientation materials during exercise scenario tracking and After Action Report
preparation.
• Telephones, radios, and other communications to be used in support of the exercise must
be installed or available in sufficient time to be thoroughly tested before the exercise.
Arrangements should be made to retain telephone and fax capability at the exercise
location for as long as necessary (a minimum of two (2) days) after the end of the
exercise.
• Exercise facilities should be conveniently located, safe, and readily accessible to all
exercise participants. Expenses not authorized include: Separate exercise support
contracts; expenses for observers; overtime for state/county personnel.
• Authorized expenses include: printing, postage, telephone calls, transportation
requirements, in addition to those normally budgeted for in the exercise annual budget;
travel funds for exercise planning and execution; per diem for exercise
evaluators/controllers for the exercise. Reimbursement for volunteers is limited to meals
and transportation costs and does not cover salaries and benefits.
4.2.3 Develop Evaluation Organization
The Exercise Co-Directors develop the evaluation organization for each exercise. The exercise
response is evaluated as an integrated, cohesive effort. Co-Directors should review their needs
for assistance with management and coordination of report preparation, and recruit personnel to
provide any needed support. This could include one or more Report Coordinators.
The Exercise Co-Directors, using the local plans, procedures, and agreements (e.g., Memoranda
of Understanding [MOU] and Memoranda of Agreement [MOA]), XPAs, objectives, and
scenario as a basis, identify the locations and functions to be evaluated. They then determine the
number of evaluators and the expertise needed. Evaluator recruitment should begin nine months
prior to the exercise.
Evaluators will be assigned to jurisdictional teams and are responsible for completing all
required forms and documents. Jurisdictional team leaders coordinate their evaluators’ data
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CSEPP Exercise Policy and Guidance
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collection and analysis. Select evaluators will join Community Emergency Response Outcome
Teams to participate in the community analysis and report development process.
4.2.4 Develop Extent of Play Agreements
The XPA is a contract between the exercise participants and the Exercise Co-Directors that
formally outlines the jurisdiction’s scope of play. XPAs are the basis by which communities
conduct meaningful exercises. An XPA provides exercise planners a basic structure from which
to develop those exercises. The XPA includes elements that lead to scenario development, scope
of the exercise, scheduling, impact of real-world events, and simulation requirements. The XPA
begins with the assumption that the community will fully respond according to their plans and
will describe any deviations, such as simulations, out-of-sequence play, or non-participating
organizations. Simulations should be minimal. Jurisdictions may not simulate capabilities they
don’t have.
Individual organizations do not sign the jurisdiction’s XPA but provide essential input to it
through individual agreements executed with the jurisdiction’s emergency management director
(or designee). Individual or group agreements identify the agency, capabilities to be
demonstrated in the exercise, a point of contact, etc. to be included in the jurisdiction’s XPA.
The agreement development process is tasked to the emergency management director, CSEPP
manager, coordinator, or training officer who combines the individual or group agreements into
the jurisdiction XPA. The individual accomplishing this task should be a member of the exercise
planning team, but need not be a trusted agent. Hospitals will complete an XPA tailored to show
exactly what the hospital will demonstrate.
The XPA will be organized by ERO, indicating where and by whom activities within those
outcomes will be demonstrated. For FSEs, the community will demonstrate all outcomes. The
level of detail provided in the XPA should be sufficient to support exercise design and
evaluation.
Because the XPA is essential to the development of the scenario, simulation requirements and
the exercise evaluation plan, the agreements must be complete in the early stage of exercise
planning. Specifically, an XPA should be completed by approximately 270 days prior to the
exercise and signed no later than 150 days prior to the exercise.
Detailed instructions and templates for preparing XPAs are provided in Appendix D.
4.2.5 Develop and Review Exercise Scenario
The scenario, as previously defined, is the on-post initiating event (the CAI) and all supplemental
events and demonstrations created by the planning team. The exercise scenario provides the
framework for the exercise response to take place. The exercise planning team has responsibility
for development of the scenario. The scenario is built to meet the exercise objectives and
capabilities that are to be tested by the community and the installation. Any sensitivity that the
installation or surrounding communities may have regarding contamination of certain areas,
particular initiating events, or other restrictions should be discussed during the scenario
development.
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The scenario should include the following:
• Pre-StartEx Scenario Description: Describes the location, operation, crew composition,
equipment, work plan, and work plan MCE plume projection.
• Meteorological data.
• Initiating event and supplemental events and demonstrations.
• Victims.
• Diagram of CAI site.
• Initial hazard assessment(s).
• Ground truth hazard assessment(s).
4.2.6 Inject Development
Injects are written descriptions of controller actions used to stimulate player actions or introduce
simulations. Injects should describe play acting, moulage and symptom cards, messages (oral,
written, telephonic), memoranda, letters, weather, props, etc. The information on the inject
includes the responsible controller, inject means, the actual message, controller notes (e.g.,
“inject only after JIC is activated”), anticipated player response, and an area for
evaluator/controller notes, including the actual inject time and the recipient's response. The inject
forms should be clearly marked “EXERCISE… EXERCISE…EXERCISE” and
“EVALUATOR/CONTROLLER EYES ONLY.” Each entry, at a minimum, contains the
following: the event number, time, from whom (e.g., media, citizen), to whom (e.g., State EOC,
installation operator), ERO, and a summary (e.g., “A New York Times reporter asks the JIC
media call taker about the incident”).
The jurisdictional Trusted Agents are responsible for development of the injects. The Exercise
Planning Team may provide input into the development.
4.2.7 Develop the Exercise Plan
The ExPlan provides an overview and plan for the exercise. It may be distributed to participants
and includes the purpose of the exercise, a list of EROs, and a list of participating jurisdictions,
as well as administrative and logistical information for the exercise.
Each ExPlan is structured to a specific exercise. It may contain descriptive sections and
supporting annexes or appendices as needed. The ExPlan may contain the following information:
• Introduction. This section describes how this exercise fits into the overall exercise
program and the purpose of the ExPlan. This section gives the name, type of exercise,
date, hours of play, and may include general information on what jurisdictions will
participate and what will be exercised (e.g., EOCs, field play). It references the
Emergency Response Outcome EEGs, includes the XPA and/or XPA summary, and
describes any special activities in connection with the exercise (e.g., combining the
exercise with a Service Response Force Exercise).
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CSEPP Exercise Policy and Guidance
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•
•
•
•
•
•
June 19, 2009
Exercise Simulations. This section may describe conditions that will be simulated during
the exercise, including weather, field operations, medical operations, evacuation and
sheltering, personnel (e.g., response of recalled off-duty personnel), and security. It also
describes what the SimCell is and how it will operate. This section gives instructions for
identifying exercise message traffic and distinguishing it from real emergency messages.
List of Exercise Participants. This section lists the expected state, local, and private
(e.g., hospitals, American Red Cross) organizations, as well as the installation groups and
Army augmentation forces, participating in the exercise. This section also describes the
roles of Controllers, Evaluators and other exercise staff.
Safety. This section describes the general safety measures to be followed by all
participants in the exercise.
Exercise Activities. This section briefly describes pre-exercise activities (e.g., orientation
and training sessions), exercise play, and post-exercise activities (e.g., post-exercise
meetings and reports).
Exercise Control. This section summarizes the control mechanism that will be used for
the exercise and describes the identification system (color-coded badges) that will be
used to identify different groups of exercise participants.
Security. This section discusses classification or sensitivity of exercise information and
applicable procedures. An annex or separate security plan will be prepared, if needed, to
deal with real-world security problems.
After Action Report. This section briefly describes the post-exercise report that will be
generated and describes responsibility for its preparation.
The following annexes are required to be included in CSEPP ExPlan:
• Community Readiness Profile and Annual Exercise Recap. Prepared by the
community to provide the evaluation team with information on the community’s
assessment in meeting the CSEPP benchmarks and an overview of the previous two
years’ exercise results.
• CSEPP Exercise Emergency Response Outcome EEGs. A list of the Emergency
Response Outcome EEGs that will be used to evaluate the exercise.
• Extent of Play. This annex includes the XPA for each organization, including any
artificiality, such as demonstrating an activity out of sequence, simulations, and any
limitations imposed.
• Procedures for Observers. This annex provides details on procedures and arrangements
for observers.
• Public Information Plan. This annex includes plans for dealing with real-world media
coverage before, during, and after the exercise.
• Administration. This annex provides specific information on administration of the
exercise, such as location of administrative functions and specific administrative support
provided.
• Acronyms. The annex is a standard list of acronyms from Exercise Policy and Guidance
for the Chemical Stockpile Emergency Preparedness Program
• Maps. This annex includes maps providing directions to the exercise locations.
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CSEPP Exercise Policy and Guidance
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4.2.8 Develop Controller and Evaluator Handbook
The control structure for the exercise must be developed, and plans must be made for controller
training and briefings. The control structure will be similar for all exercises, with some
controllers assigned to specific locations and others located in the SimCell. Mock Media will
move from location to location as required to support the exercise goals. After the XPAs are
confirmed and the scenario and Controller and Evaluator (C/E) Handbook developed, the
Exercise Co-Directors finalize the number of controllers/evaluators and types of expertise
needed. To the maximum extent possible, local jurisdictions are encouraged to provide personnel
to act as controllers in the SimCell. Because of their local knowledge and understanding of the
community, local participation aids in portraying realistic simulations.
The Controller and Evaluator (C/E) Handbook provides instructions and information required only
by the exercise control staff. It also includes the EEGs. To avoid an artificial exercise response,
the scenario will not be divulged to players in advance, with the possible exception of trusted
agents. Release of any portion of the Controller and Evaluator (C/E) Handbook to players or
unauthorized persons is prohibited.
Each C/E Handbook is structured to reflect the requirements and design of a specific exercise. The
C/E Handbook usually contains the following:
•
•
•
•
•
•
•
•
•
•
•
•
Introduction
Overview of Exercise
Exercise Control and Management
Orientation, Training, and Meetings
Control Communication
Exercise Site Description
Exercise Evaluation and Documentation
Scenario
Timeline
Scenario
Controller Checklist for Significant Events and Status Reports to SimCell
Safety analysis and concerns
4.2.9 Develop Communication Directories
Exercise Communication Directories provide evaluators, controllers, and players the telephone
number to be used to contact each other. There are two types of communication directories:
• Player Communication Directory. This directory supplements the playing
organizations’ real communication directories by providing telephone numbers for nonparticipating entities.
• Controller/Evaluator Directory. This directory provides telephone numbers and radio
call signs to facilitate communication between evaluators, controllers, SimCell, and CoDirectors.
4.2.10 Develop Plans for Observers and VIPs
The Co-Directors will develop detailed plans to accommodate observers and VIPs. An itinerary
will be developed and coordinated by the Co-Directors with all impacted organizations. The
itinerary will include a point of contact and phone number for that person at each location. The
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CSEPP Exercise Policy and Guidance
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escort will serve as the Safety Officer/Controller; therefore, the escort should coordinate with the
Lead Evaluator/Safety Officer at each location. These plans are included in the ExPlan and
should address:
• Exercise observers’ attendance is requested through the Exercise Co-Directors, who
coordinate the observer’s presence with the jurisdiction(s).
• Co-Directors arrange for knowledgeable escorts and transportation for observers/VIPs.
Observers/VIPs will follow the guidance provided by their assigned escorts.
• Observers/VIPs will not play in the exercise and may pose questions only to their
designated point of contact. Observers/VIPs are “invisible” to players.
• Controllers at locations visited by observers/VIPs should provide assistance to ensure that
the observers’ needs are met without interfering with exercise play.
• The Exercise Co-Directors will provide distinctive identification for all observers/VIPs.
Any special requirements of observers/VIPS will be brought to the attention of the
Exercise Co-Directors.
• Observers/VIPs will be provided with travel information to include transportation,
lodging, and meals. Observers/VIPs will be responsible for making their own travel,
lodging and meal arrangements.
• Observers/VIPs may be provided briefing materials, handouts, and possible special
exhibits or demonstrations as appropriate.
4.2.11 Develop Plan for Real-World Media Coverage of Exercises
A detailed exercise public information plan for real-world media coverage of exercises will be
developed for each exercise. The Army, DHS/FEMA, installation, Tribal, State, and local public
information representatives must take an active role in the development of this plan. Input from
the planning team will be necessary when developing schedules for media briefings, tours, and
other activities. The exercise public information plan for real-world media coverage of exercises
must be delivered to the Exercise Co-Directors in time for inclusion in the ExPlan. Refer to
Appendix B for additional information on the development of a site-specific plan.
4.2.12 Arrange Logistics
Appropriate logistical arrangements (e.g., lodging, schedules, rooms for meetings with
evaluators and controllers, installation of equipment, Internet access) must be made under the
direction of the Exercise Co-Directors. The timing on these will vary according to the task.
4.2.13 Prepare and Distribute Exercise Information Packages
Exercise packets will be prepared for attendees as appropriate. Information includes the
individual’s assignment, the exercise schedule, and logistics arrangements. Forms, guidance
materials, and location-specific information (including maps, portions of the applicable
emergency plans and procedures, applicable portions of previous evaluation reports, and for
evaluators, appropriate EEGs and XPAs) also may be provided. Electronic copies of ExPlans,
Controller and Evaluator (C/E) Handbook, EOPs/SOPs and other materials, if available, will be
provided 14 days in advance of the exercise to appropriate individuals.
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4.2.14 Pre-Exercise Orientation and Training
Upon arrival, evaluators and controllers will register; receive badges, necessary equipment,
exercise and location-specific information. Various meetings may be held during exercise week
for players, evaluators, and controllers.
4.2.15 Evaluator and Controller Meetings
Co-Directors will provide time, location, and attendance requirements for the meetings.
Representatives from the installation and State and local organizations may be asked to provide
some of the information. The following topics should be considered for inclusion at these
meetings:
• Purpose and scope of the exercise.
• Concept of operations.
• XPAs.
• Schedule for exercise play and other exercise week activities.
• Contingency plan for real-world emergencies.
• Safety and/or Security (general and site-specific information).
• Injects.
• Exercise scenario, including initiating event, supplemental event(s) and expected impact.
• Basic demography, geography, political boundaries, and emergency planning zones.
• Location of various facilities and field activities.
• Overview of emergency response plans and procedures.
• Evaluation and control team structure.
• Operation of the SimCell.
• Communications, including radio and telephone protocols, use of communications
directories.
• Evaluator and controller assignments, reporting requirements, instructions, including
release process for controllers and evaluators.
• Report writing requirements, including form, content, and approval process.
• Real-world public information plan, telephone numbers for CSEPP real-world public
information contacts.
• Role of the Mock Media.
• Observer plans.
• Protocol, including wearing of identifying badges, safety equipment, appropriate dress,
media interaction, participant interactions, and pre-exercise site visits.
4.2.16 Player Briefing
Players should be briefed by the Exercise Co-Directors or by the evaluators and controllers who
have been assigned to that location. In some cases, a member of the player’s organization, who
has been previously briefed, will brief members of his or her organization. A briefing
guide/check list is provided to the lead evaluators to aid in briefing the players. The briefing may
include the following:
• Purpose and scope of the exercise.
• Introduction of the evaluation/control team and structure.
• Timeframe of exercise.
• Safety and/or Security.
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CSEPP Exercise Policy and Guidance
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•
•
•
•
•
•
•
•
•
•
•
•
June 19, 2009
Exercise weather information.
Description of evaluation process.
Procedures for any variations to the XPA and guidelines for simulations.
Explanation of purpose of exercise control and SimCell.
Distribution of player's communications directories and explanation of their use.
Description of identification system (badges) for evaluators, controllers, and observers,
and their interactions, if any, with players.
Status of previous Findings.
Current EOPs/SOPs/MOUs/MOAs.
Public information plan for real-world media coverage.
Role of the Mock Media.
Schedule for and explanation of post-exercise meetings (e.g., exit interviews and briefing,
players’ self-assessment, and hot washes).
Arrangements for player data collection for use in analysis and report writing.
Schedule for issuing exercise report.
4.2.17 Site Visit
Evaluators and controllers who will be working at player facilities (rather than the SimCell)
should arrange for, and carry out, a site visit prior to the exercise. The site visit allows them to
meet the players, confirm the location of activity, and verify communications, protocols, and
understandings of the extent of play prior to the start of the exercise. Site visits may include the
following:
• Confirmation of the XPA.
• Review Preparedness (ERO 1) activities.
• Clarification of items in emergency operations plans which are unclear or have been
modified.
• Identify parking location for evaluators and controllers.
• Arrival times for evaluators and controllers at all locations.
• Security and/or sign-in procedures.
• Time clock location/synchronization (e.g., using www.time.gov).
• Verify phone numbers, check date/time of fax machines.
• Verify SimCell phone numbers and ability to contact SimCell, including fax number.
• Working and break locations for evaluators and controllers during exercise.
• Verify phone and computer availability for use by controllers/evaluators during exercise.
• Identifying point of contact and phone number for clarification or verification after
EndEx.
• Follow-on field location visits.
• Confirm arrangements for player data collection.
• Hospital/decontamination site-specific issues, as required
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CSEPP Exercise Policy and Guidance
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4.3 EXERCISE PHASE ACTIVITIES
4.3.1 Exercise Control
The Exercise Co-Directors have responsibility for the conduct of the exercise. They resolve
problems that arise with controllers, players, and XPAs. The Exercise Co-Directors begin and
end the exercise. Under the direction of the Exercise Co-Directors, the controllers are responsible
for initiating and overseeing the exercise play and keeping exercise activities on track.
Controllers/Evaluators input the information (injects, messages, accident site setup, condition of
victims, etc.) developed during the pre-exercise planning phase. Controllers/Evaluators relay
administrative information on the exercise progress to the players and inform them when play
ends. Controllers/Evaluators also relay information on the timing of significant events
demonstrated by the jurisdictions to the SimCell to ensure proper timing of injects and keep the
Co-Directors informed of exercise progress.
4.3.2 Evaluator Activities
Evaluators observe the players' activities, make appropriate notes, and record the time they
occurred. During the exercise and after the exercise has ended (EndEx), the evaluators collect
copies of all documents and records produced by players at all locations (Field, EOC, JIC, etc.).
These include sign-in sheets, player and computer logs, Emergency Alert System (EAS)
messages, emergency declarations, incoming/outgoing faxes, news releases, etc. Audio and
video copies should be collected, if available.
4.4 POST-EXERCISE PHASE
4.4.1 Hot Wash
The evaluation team will meet with the players to discuss the exercise. The meeting will be
informal and open, with players encouraged to discuss their activities and ask questions. The
evaluators are encouraged to clarify questions they have about the exercise play at their location.
The evaluators provide the players with initial impressions on their portion of the exercise and
should stress that the information provided during the hot wash is preliminary. However,
evaluators should tell players when they think an issue was strong enough potentially to be a
Finding. The evaluators use the information obtained from the meeting to assist in their analysis.
Arrangements for this meeting should be made before the exercise.
4.4.2 Post-Exercise Controller/Evaluator Debrief
As soon as feasible, each evaluator and controller will collect, collate, assemble, and review
collected player data. Subsequently, each jurisdictional team will meet to review and discuss the
collected data and evaluators’ notes. This review also includes responses tot implementers and
from the SimCell jurisdictional table leads. Information generated by observation of facility,
field, and out-of-sequence play is correlated. Data discrepancies and contradictions are identified
and resolved as quickly as possible. Preliminary analyses of the intra-jurisdictional impacts of
player actions are discussed and issues identified.
4.4.3 Co-Directors’ Team Meeting
The Exercise Co-Directors may conduct a team meeting to exchange and validate information
and to provide preliminary identification of inter-jurisdictional issues.
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CSEPP Exercise Policy and Guidance
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4.4.4 Submit Timeline
Jurisdictional times for the Timeline should be captured during the exercise by the evaluators.
The list is compiled as soon as possible after the exercise so as to be available to support the
evaluators’ analysis by the morning after the exercise. See Section 3.3.2 and Appendix H for
further information about significant events/the Timeline.
4.4.5 After-Action Report
The CSEPP After-Action Report documents the results of the exercise. The report provides a
means for recommending improvements, tracking performance, and addressing Findings noted in
prior exercises. The exercise evaluation and development of the After-Action Report consists of
analysis from the evaluators who observed the exercise play and may include player selfassessment. Development of accurate, useful information requires cooperation and candor among
the evaluators, controllers, and players. The formats for and guidelines concerning content of the
exercise report are found in Appendix A. For FSEs, the Army and DHS/FEMA Co-Directors are
responsible for developing and publishing the After-Action Report. The Exercise Co-Directors
have the flexibility to include additional information in the After-Action Report that will be of
use to the jurisdictions.
4.4.6 Analysis and Draft After-Action Report Development
The jurisdictional team initiates analysis of the jurisdictions’ performance by ERO and begins to
draft the report. The information for this analysis will come from the evaluators’ notes, collected
player documentation, jurisdictional timelines, and additional information obtained in postexercise meetings. Evaluators should identify potential Strengths, Observations, and Findings
(see Section 3.3.5). Potential Findings, Strengths and Observations should be described,
documented, and related to a specific reference (as applicable). Recommendations for correcting
identified problems will be included in the draft jurisdictional write-ups. The draft jurisdictional
write-ups are then completed. Evaluators must ensure that the information is accurate prior to
submission to the jurisdictional team leaders.
At the discretion of the exercise Co-Directors, one or more Report Coordinators will be recruited
to assist the Co-Directors in collecting, reviewing, and editing jurisdictional and community
narrative summaries. The Report Coordinators and/or Co-Directors discuss the exercise results
with the jurisdictional team leaders to ensure that the Strengths, Observations, and Findings
noted are valid and consistent with the XPAs and other factors.
As with the jurisdictional report, the Report Coordinators and/or Co-Directors and community
Outcome team leaders should discuss the potential Strengths, Observations, and Findings before
they finalize their draft community outcome narrative summaries.
4.4.7 After-Action Conference
The Exercise Co-Directors should hold, as requested by the community, a joint review meeting
with representatives from the installation, state, and off-post jurisdictions. The Co-Directors will
provide the community with their preliminary analysis of the exercise and deliver the draft After
Action Report. Potential Strengths, Observations, and Findings identified during the exercise
may be discussed. This meeting also provides an opportunity for group discussion of
recommendations for resolving the Findings. If a joint conference is not held, the Co-Directors
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CSEPP Exercise Policy and Guidance
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will meet with the jurisdictions to provide their preliminary analysis of the exercise and deliver
the draft After-Action Report. Because the draft After-Action Report may contain unresolved
issues, it is considered a working document and must be held in confidence by participating
organizations.
4.4.8 Final After-Action Report
The report review period is described in Section 3.3.6. The draft After-Action Report requires
review and comment by the playing organizations and development of an Improvement Plan to
correct Findings. Improvement Plans and comments from off-post jurisdictions shall be
submitted to the State and the off-post Co-Director for incorporation in the final After-Action
Report. The installation Improvement Plan will be provided to the Army Co-Director.
Improvement Plans will be incorporated into the final After-Action Report. The Exercise CoDirectors sign the final report and authorize its release and distribution.
4.4.9 Track Findings
All Findings will be assigned an identifying number (see Appendix A) and be listed in the
exercise report. The CSEPP community will implement the Improvement Plans. When planning
starts for the next exercise, the Exercise Planning Team should consider including opportunities
to demonstrate emergency response capabilities that may clear Findings remaining open from
previous exercises.
Additionally, the States will use the HSEEP Corrective Action Program (CAP) to track all
Findings. The CAP System is a Web-based tool that enables Federal, State, and local emergency
response and homeland security officials develop, prioritize, track, and analyze corrective actions
following exercises or real-world incidents. The primary goal of the system is to help officials
resolve preparedness gaps or deficiencies in a systematic manner, ultimately strengthening
national preparedness. Users should use existing DHS/CAP guidance to implement this program.
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5 REFERENCES
CSEPP Medical Integrated Process Team (IPT), Hospital CSEPP Medical Evaluation Guidance,
March 2003
CSEPP Medical IPT, Emergency Medical Service CSEPP Medical Evaluation Guidance, March
2003
CSEPP Shelter-in-Place Work Group, Report of the Shelter-in-Place Work Group, December
2001
DA (U.S. Department of the Army), AR (Army Regulation) 15-6: Procedure for Investigating
Officers and Boards of Officers, 2 October 2006
DA, AR 50-6: Chemical Surety, 28 July 2008
DA, AR 200-1: Environmental Protection and Enhancement, 13 December 2007
DA, AR 360-1: Army Public Affairs Program, September 2000
DA, AR 385-10: The Army Safety Program, revised 7 November 2008
DA, AR 600-8-1: Army Casualty Program, 30 April 2007
DA, Pam (Pamphlet) 27-162: Claims Procedures, 21 March 2008
DA, Pam 50-6: Chemical Accident or Incident Response and Assistance (CAIRA) Operations, March
2003
DA, Pam 385-40: Army Accident Investigations and Reporting, 6 March 2009
DA, Pam 385-61: Toxic Chemical Agent Safety Standards, 17 December 2008
DA, Pam 638-2: Procedures for the Care and Disposition of Remains and Disposition of Personal
Effects, December 2000
DA/DHS (U.S. Department of the Army and U.S. Department of Homeland Security) CSEPP
Planning Guidance, June 2008
DA/DHS CSEPP Programmatic Guidance, June 2008
DA/FEMA, (U.S. Department of the Army and Federal Emergency Management Agency)
CSEPP Accident Investigation Guide, May 1997
DA/FEMA, CSEPP Policy Paper #1: Definition of Maximum Protection May 1991
DA/FEMA, CSEPP Policy Paper #9: Public Information in Connection with CSEPP Exercises,
April 1993
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June 19, 2009
DA/FEMA, CSEPP Policy Paper #2: Environmental Sampling to Determine Chemical Agent
Contamination, October 1993
DA/FEMA, CSEPP Policy Paper #11: Compensation for Volunteer CSEPP Exercise Participants
(Revised), November 1995
DA/FEMA, CSEPP Policy Paper #16: CSEPP Modified Exercise Schedule, April 1998
DA/FEMA, CSEPP Policy Paper #20: Adoption of Acute Exposure Guideline Levels (AEGLS)
(Revised), February 2003
DA/FEMA, CSEPP Off-Post Monitoring IPT Report, January 1999
DA/FEMA, CSEPP Recovery Plan Workbook, April 2003
DA/FEMA, Memorandum of Understanding between the Department of the Army and the Federal
Emergency Management Agency, March 2004
DHS (U.S. Department of Homeland Security), Homeland Security Exercise and Evaluation
Program (HSEEP) Volumes I-III, February 2007
DHS (U.S. Department of Homeland Security), National Incident Management System (NIMS),
December 2008
FEMA, CPG 101: Developing and Maintaining State, Territorial, Tribal, and Local Government
Emergency Plans, March 2009
PL 96-510, Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)
of 1980, as amended, Section 104, 42 USC 9604, Washington, D.C.
PL 99-145, Department of Defense Authorization Act for 1986, 50 USC 1521, Washington, D.C.
Homeland Security Presidential Directive (HSPD)-5: Management of Domestic Incidents, February
2003
HSPD-8: National Preparedness, December 2003.
29 CFR (Code of Federal Regulations) 1910.120, Hazardous Waste Operations and Emergency
Response
29 CFR 1910.134, Respiratory Protection
29 CFR 1910.1030, Bloodborne Pathogens
40 CFR 300, National Oil and Hazardous Substances Pollution Contingency Plan, Sections 300.5
and 300.120
40 CFR 311, Worker Protection.
42 U.S. Code (USC) Sec. 1395dd, Emergency Medical Treatment and Active Labor Act (EMTALA),
Washington, D.C.
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APPENDIX A
AFTER-ACTION REPORT GUIDELINES
This appendix is provided as guidance for preparing the After-Action Report. The format and
guidelines for the scope and content will be used in each CSEPP exercise report. Exercise CoDirectors must include the basic contents, but they may modify the format and include additional
information that will be of use to the jurisdictions involved.
The Report will contain an executive summary, the scenario, the Timeline, a Community
Analysis, Jurisdictional Analyses and Improvement Plans. The Report may also contain
Appendices (see guidelines below).
Community Analysis
The Community Analysis is a report written and organized by Emergency Response Outcome
for the entire community describing that community’s response to the exercise scenario. This is
where systemic community problems are identified and discussed, and those that rise to a level
that impact the community as a whole are defined as Findings. For each Finding, Strength and
Observation cited, a short title, a discussion that substantiates what occurred, and a reference to a
plan, policy or guidance provision is to be provided. For each Finding and Observation, a
recommendation should be provided to address the issue.
Jurisdictional Analyses
The Jurisdictional Analyses are detailed reports describing the jurisdiction’s response to the
exercise scenario written and organized by Emergency Response Outcome. This is where
jurisdictional problems are identified and discussed. Recommendations for correcting identified
problems should be made in the jurisdictional write-ups. Any Findings, Strengths and
Observations should be described, documented, and related to a specific reference (as
applicable). For each Finding, Strength and Observation cited, a short title, a discussion that
substantiates what occurred, and a reference to a plan, policy or guidance provision is to be
provided. For each Finding, a recommendation should be provided to address the issue.
The analyses should be organized in the following manner:
• Army Installation
• Immediate Response Zone (IRZ) County/Counties where the Army Installation is located
• Additional IRZ Counties
• Protective Action Zone (PAZ) Counties (alphabetical order)
• State where the Army Installation is located
• IRZ County in state where the Army Installation is not located (Benton County,
Washington)
• PAZ Counties in state where the Army Installation is not located (Washington)
(alphabetical order)
• State where the Army Installation is not located (Washington)
• Joint Information System/Joint Information Center and any other jurisdiction
• Tribal Nation
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Findings and Improvement Plans
This section should include:
• A brief listing, in table format, of Findings by jurisdiction.
• The Improvement Plans, in table format, developed by the jurisdictions. The table format
follows. This compilation of Improvement Plans will serve as the basic tracking
document. The initial date is noted and remains until the Finding(s) is/are cleared. The
fact that the activity was not demonstrated in the subsequent years also will be noted (i.e.,
2007, 2008, etc.).
o Note: A number will be assigned to each Finding for identification purposes
throughout the report. The Finding will be numbered as follows: XX094.1. The
“XX” is a two-letter identification of the jurisdiction to which the Finding applies;
“09” is the two-digit calendar year of the exercise. “4” is the outcome designation
(1 through 8), in which the finding is reported; and “.1” is the sequence number
for Finding under the outcome.
Finding
Number
Name
Primary
Date Due/
Organization &
Completed
Action Officer
Emergency
XX07.2.1
Hazard Analysis
Manager Tom
May 30, 2008
Smith
Target Capability: (See Target Capabilities List, Figure A-2)
Planning
Responder Safety & Health
Capability Element: (See Target Capabilities List, Figure A-2)
Planning
Equipment
Corrective Action: All OC personnel will continue to participate in online training
funded by CMA. A process will be mapped out for all personnel to follow in
determining the proper PAR and disseminating it to the off-post jurisdictions. Each shift
will be evaluated on these procedures on a monthly basis and during future CAIRA
exercises.
Fig. A-1 Example of an Improvement Plan for a Jurisdiction
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Figure A-2 Target Capabilities List
Appendices: May include the following:
Community Profile: The profile is a community assessment prepared at least 45 days
before the exercise and incorporated into the ExPlan and Final After-Action Report.
Annual Exercise Recaps: The recaps are a short review of the prior two exercises and
will be prepared at least 45 days before the exercise and incorporated into the ExPlan and
Final After-Action Report.
Acronyms and Abbreviations: This list should include all acronyms and abbreviations
used in the AAR/IP.
Distribution: This list should include all recipients of the report, including their addresses
and the number/format of reports provided. A limited number of printed final AAR/IPs
will be distributed. The majority of final AAR/IPs will be distributed in an electronic
format. The final AAR/IP will be posted on the CSEPP Portal.
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APPENDIX B
EXAMPLE CSEPP PUBLIC INFORMATION PLAN FOR
REAL-WORLD MEDIA COVERAGE OF EXERCISES
B.1
Purpose
The purpose of the Public Information Plan is to provide guidance and procedures for real-world
media and public information activities related to CSEPP exercises. The exercise provides the
real-world media an opportunity to understand the capabilities and effectiveness of emergency
public information systems, plans, procedures, facilities, and personnel. An effort should be
made to interest the real-world media in the exercise and allow them controlled access to
exercise play.
B.2
Goals
Develop a site-specific, real-world media plan to ensure that real-world media interactions in the
exercise are coordinated, integrated, and controlled to minimize their effect on exercise play.
Afford the real-world media the opportunity to observe the exercise to understand that Federal,
State and local governments, through a comprehensive exercise program, have an organized
means of responding to and recovering from a CAI.
B.3
Objectives
Real-world media coverage of CSEPP exercises provide the opportunity for the CSEPP
community to:
• Demonstrate that plans and procedures exist that can be relied upon to respond to a CAI;
• Demonstrate the ability to disseminate information to the public and real-world media in
the event of a CAI;
• Demonstrate that a high degree of cooperation exists among all responding organizations
in the dissemination of life-saving information to the public through the real-world media
and other channels;
• Inform the public about government and volunteer response capabilities in the event of a
CAI;
• Generate interest in individual and family emergency preparedness activities as they
relate to a CAI and to learn proper responses;
• Increase the awareness of the public living in the vicinity of the chemical weapons
stockpiles of the risk posed by the stockpile (including discussion of the reduced risk
because of successful demilitarization efforts);
• Provide participating organizations and volunteers with public recognition for their
serious commitment to multi-hazard preparedness by local, state, federal and volunteer
agencies.
• Sensitize the real-world media, local officials, and the general public to the critical role of
the real-world media in a community’s disaster response and recovery plan.
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B.4
•
•
•
•
•
•
•
•
•
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Guidelines for Response to Real-world Media Interest
All real-world media exercise activities shall be closely coordinated with the exercise
planning team and included as a part of the exercise plan. Exercise Co-Directors shall
approve variations to the coordinated activities in the exercise plan.
The exercise planning team is responsible for real-world media coordination.
Real-world media exercise involvement will be encouraged through multi-media public
information activities aimed at various target groups. These activities may include news
releases, formal briefings, displays, and guided tours. Attachment B-1 lists a variety of
potential activities that may be adapted to each exercise event.
Specific strategy and timing for each activity will depend upon a variety of local
conditions (e.g., number and level of real-world media and public interest and number of
visitors, etc.) Attachment B-2 provides suggested timelines for publicity activities.
All contact with real-world media should be through the appropriate PIOs. PIO
telephone numbers should be provided to all persons involved in the exercise.
All real-world media briefings and tours should include the admonition that the realworld media should not question players, controllers, or evaluators, or interrupt exercise
play in any way. In addition, all exercise staffs, players, controllers, and evaluators
should be briefed on how contact with or queries from real-world media should be
handled. The Exercise Co-Directors must approve any variations in this procedure in
advance.
As with any exercise, the purpose is to demonstrate the use of CSEPP provided
equipment, communications and response capabilities and to determine where
improvements in coordination and capability are necessary. The real-world media should
be discouraged from viewing the exercise as an “exam” with a specific grade. In its
simplest form, “If opportunities for improvement are found, the exercise will be a
success.”
All organizations should be prepared to respond to real-world media interest in the
exercise and make provisions to meet the needs of the real-world media outside of
exercise play. This requires providing staff, materials, and facilities to respond to realworld media interest without affecting exercise play and with only the minimal
involvement of exercise participants, including public information exercise players (see
Attachment B-3).
In coordination with the exercise planning team, the real-world media may be allowed
controlled access to the exercise environment for photographic purposes and to determine
for themselves the extent of realism being demonstrated. This will be accomplished
through escorted tours of the exercise area or an area set aside that allows real-world
media to view the exercise but limits their interaction with exercise participants. Before
real-world media are taken on post, they must be cleared by post security prior to the day
of the exercise. Areas to consider for visits or tours include:
o Joint Information Center (JIC)
o County Emergency Operating Center (EOC)
o Installation EOC
o Traffic Control Point (TCP) and Access Control Point (ACP)
o Reception Center/Shelter
o Decontamination Site
o Hospitals
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•
•
•
•
•
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The PIOs from other CSEPP Communities, because of their knowledge and experience,
can serve as real-world media escorts if local PIOs are not available.
Technical experts not playing in the exercise should be available at the various exercise
locations to assist the real-world media escorts in addressing inquiries.
The real-world media shall not attend the Mock Media news conferences, briefings,
interviews, or any other Mock Media activities or interactions with the players..
Every effort should be made to gauge the potential level of real-world media interest and
allocate personnel and resources necessary to meet the needs of the real-world media.
The exercise planning team should prepare real-world media kits. See Attachment B-3 to
this plan for suggested real-world media kit materials.
Organizations should designate a location for real-world media activities, such as
briefings and interviews. This location will be separate from, but in close proximity to,
exercise play. This will allow for real-world media to view the exercise as well as get
briefings and interviews without interrupting the exercise..
B.5
Pre-Exercise, Real-World Media Release
A news release/media advisory should be prepared jointly by the on post PIO and the host off
post jurisdiction staffs announcing the time, date, location, purpose, and general scope of the
exercise. The news release also should include supplementary details on the exercise, planning,
exercise preparations, participants, and facilities of interest. The news release will be
coordinated among other participating organizations prior to being issued. Agreement should be
reached on who issues the initial news release/media advisory. It should be distributed to the
real-world media at a date and time to be agreed upon prior to the exercise and be available for
handout, along with other materials, during the exercise.
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Attachment B-1
Recommended Public Information Activities
PRE-EXERCISE
Real-world Media Advisory: A news advisory with background materials designed to
heighten the interest of the real-world media should be sent to local real-world media. Invite
real-world media to cover the exercise, and set briefing and tour times specifically tailored
for the real-world media.
News Release: Develop and send out a news release that announces the CSEPP exercise
detailing the expected activities and the times and dates they will occur. Follow up with
phone calls two days later to encourage support and coverage.
Itinerary: Develop an itinerary for the real-world media and the Observers. This itinerary
should be coordinated with the jurisdictions so that they are aware of the anticipated
visits/activities. This itinerary should be published in the ExPlan and provided to the Lead
Evaluator/Controller at each location.
Pre-Exercise Briefings: Provide a detailed briefing the day before or the morning of the
exercise for the real-world media. The briefing will provide guidelines for interaction with
the players, scenario overview, tour details, and media kits, as well as answer their specific
questions.
DURING EXERCISE
Tours and Briefings: Have a well-organized tour and briefing program with skilled and
informed briefers and tour guides. Tours should include critical areas (as identified in
section B.4) such as EOCs, the JIC, etc. Consider any site that is visually interesting. These
activities should be coordinated with the exercise planning team.
POST-EXERCISE
Post-Exercise News Release: Consider this as an opportunity to acknowledge the support,
hard work, and dedication of responders, volunteers, and public officials.
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Attachment B-2
Suggested Timelines for Public Information
Support to CSEPP Exercise
Recommend No. of
Days Before/After
Exercise
ED–270
Complete XPA and review others.
ED–180
Develop site-specific CSEPP public information plan for real-world media
participation in exercises.
ED–90
CSEPP Community PIOs meet to finalize preparations and planning for realworld media. Determine need and order materials for real-world media kits and
briefings. Meet with exercise planners and arrange interviews, identify technical
experts, spokespersons, and tour guides.
ED–30
Finalize and send real-world media advisory. Real-world media advisory should
explain the purpose of the exercise and encourage real-world media assistance in
heightening public awareness.
Finalize arrangements for briefers, spokespersons, tour guides, etc.
ED–7
Finalize real-world media kits and briefings.
Send news release and follow up.
ED–2
Contact local real-world media points of contacts, such as assignment or
managing editors and beat reporters and provide information for real-world media
use in scheduling.
Confirm arrangements for public information management and tour escorts.
ED–1
As appropriate, contact real-world media, encourage their coverage of the
exercise, and schedule real-world media briefings
ED
Distribute real-world media kits, coordinate interviews, and escort real-world
media through tour sites.
ED+1
Develop and distribute post-exercise news release.
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Attachment B-3
Real-world Media Kits
A real-world media kit may include the following material and be packaged appropriately:
• A copy of the news release/media advisory that explains the exercise, date, schedule of
events, and extent of exercise play. This news release should have been previously
coordinated with the exercise planning team.
• Background materials on the organizations involved in the exercise.
• Charts, graphs, and visual displays, as appropriate, showing lines of communication,
maps of exercise area, real-world media starting point, etc.
• Background materials on the stored chemical agents.
• Appropriate fact sheets and brochures.
• Expected timeline for the exercise.
• Badges.
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APPENDIX C
CSEPP EMERGENCY RESPONSE OUTCOMES
AND
EXERCISE EVALUATION GUIDES
CONTENTS
C.1
OVERVIEW OF CSEPP EXERCISE EVALUATION .................................... C-2
C.1.1 IPE Method.......................................................................................... C-2
C.1.2 Outcomes and EEGs ............................................................................ C-2
C.1.3 Timeline............................................................................................... C-2
C.1.4 Narrative Summary Worksheets........................................................... C-2
C.1.5 Submission of Completed Evaluation Forms ........................................ C-3
C.2
LIST OF CSEPP EROs AND EEGs ................................................................ C-3
C.3
COMPLETE EROs AND EEGs ...................................................................... C-6
Outcome 1: Preparedness............................................................... C-Outcome 1-1
Outcome 2: Emergency Assessment .............................................. C-Outcome 2-1
Outcome 3: Emergency Management ............................................ C-Outcome 3-1
Outcome 4: Hazard Mitigation....................................................... C-Outcome 4-1
Outcome 5: Protection ................................................................... C-Outcome 5-1
Outcome 6: Victim Care ................................................................ C-Outcome 6-1
Outcome 7: Emergency Public Information ................................... C-Outcome 7-1
Outcome 8: Remediation and Recovery ......................................... C-Outcome 8-1
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OVERVIEW OF CSEPP EXERCISE EVALUATION
C.1.1 IPE Method
This appendix describes the Integrated Performance Evaluation (IPE) method of observing,
analyzing, and reporting on annual CSEPP exercises. The IPE method provides a comprehensive
summary of a community’s exercise demonstration through the observation and evaluation of
Emergency Response Outcomes (EROs).
C.1.2 Outcomes and EEGs
A series of component tasks has been identified for each ERO. Each task, in turn, has been divided
into a series of component steps to aid the evaluator in collecting the data needed to determine if
each response function was successfully demonstrated in the exercise.
This Appendix provides detailed information on the tasks that comprise each ERO. For each task
there is a one-page Exercise Evaluation Guide (EEG) that includes the task name, expected
outcome(s) of the task, which individuals, teams, or groups of staff perform the task, the task’s
component steps, and applicable references. The EEGs are to be used before and after the exercise
to assist in evaluation and analysis of the community response. Section C.2 provides a list of the
EEGs, and the EEGs themselves are provided in section C.3.
The EEGs describe the types of activities that are expected to be carried out by staff at specific
locations in order to achieve the desired Outcomes. However, they are not intended to be used as a
checklist during the exercise. It is recommended that during the exercise, evaluators observe
activities and take notes as to what occurred and when.
C.1.3 Timeline
The jurisdictional evaluation team will develop a consolidated jurisdiction timeline from
collected player data and evaluators’ notes, using the software template provided during exercise
preparation. This Timeline must accurately depict the jurisdiction’s response times and actions
taken. Each entry will identify the applicable Emergency Response Outcome. The contractor
will combine all jurisdictional timeline into a Master Timeline for use in writing the report.
C.1.4 Narrative Summary Worksheets
Narrative Summary worksheets are prepared by the jurisdictional evaluation team to document
the analysis of the jurisdiction’s response performance. Specifically, the Narrative Summary
worksheets are used to:
• Summarize the jurisdictional performance;
• Identify noteworthy performances;
• Identify problems in performance of the responding organizations, including those that
have a potential impact on the health and safety of workers, public health, or the
environment;
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•
June 19, 2009
Identify specific measures that could improve an organization’s level of preparedness;
and
Indicate whether previous FRCAs at the evaluator’s location have been corrected.
On each worksheet, the evaluator must provide a reference to the applicable regulation or
guidance document. The worksheet also provides space for the evaluator to make a
recommendation for resolving problems identified. The evaluator should describe and document
each observation and indicate his/her opinion as to whether it is a strength, observation or
Finding. However, the final recommendation for classification of observations is the
responsibility of the Exercise Co-Directors, who also will consider information received from
other evaluators.
C.1.5 Submission of Completed Evaluation Forms
Jurisdictional Team Leaders will submit their completed Timeline and Narrative Worksheets to a
designated person, usually a report coordinator. The designated person will review the completed
forms to make sure that the evaluation team has provided all appropriate data and information.
C.2
LIST OF EROs AND EEGs
This section lists the eight outcomes and their associated Tasks. The detailed EEGs for each
Task are provided in Section C.3. The Tasks are arranged in approximate chronological order by
location where they are performed.
Each EEG has a unique identifier where:
• A = Army, and C = Community (or off-post jurisdiction).
• The first number refers to one of the outcomes, 1-8.
• The second number is a chronological listing of the EEG within the outcome.
• Finally, E = EOC, F = Field, and J = Joint Information Center (JIC).
Outcome 1: Preparedness
A.1.6.E
Decide on Daily Operations and Inform Off-Post Warning Points
A/C.1.1.E
Maintain Coordinated Emergency Plans
A/C.1.2.E
Maintain an Active Exercise Program
A/C.1.3.E
Maintain a Continuing Education Program for Responders
A/C.1.4.E
Maintain Public Outreach and Public Education Programs
A/C.1.5.E.
Maintain the CSEPP Emergency Response Physical Infrastructure in an
Operational Status
C.1.6.E
Confirm Readiness to Respond
Outcome 2: Emergency Assessment
A.2.1.E
Collect Input for Hazard Analysis
A.2.2.E
Make Hazard Assessments and Predictions
A.2.3.E
Determine CENL and Off-Post PAR
A.2.4.E
Notify Off-Post 24-Hour Warning Points or EOCs
A.2.5.E
Notify Government Agencies and Officials
A.2.6.E
Report Events and Decisions to Headquarters
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A.2.7.F
A.2.8.E
A.2.9.F
C.2.1.E
C.2.2.E
June 19, 2009
Set Up Monitoring and Sampling Equipment
Coordinate Monitoring and Sampling Operations (On and Off-Post)
Conduct Monitoring and Sampling Operations
Receive CENL and PAR from Installation EOC
Coordinate Response Phase Monitoring and Sampling
Outcome 3: Emergency Management
A.3.1.E
Activate, Expand, and Operate the EOC
A.3.2.E
Stand Up and Command the Initial Response Force (IRF)
A.3.3.E
Perform Duties as the Federal On-Scene Coordinator (FOSC)
A.3.4.E
Direct and Control Distribution of Supplies and Equipment
A.3.5.E
Request and Coordinate Additional Response Support
C.3.1.E
Alert and Mobilize EOC Staff
C.3.2.E
Activate and Operate the EOC
C.3.3.E
Provide Support to the Storage Installation
C.3.4.E
Request Supplementary Assistance
Outcome 4: Hazard Mitigation
A.4.1.F
Make Immediate Incident Reports
A.4.2.F
Conduct Firefighting Operations at the Incident Site
A.4.3.E
Direct and Control Field Response Operations
A.4.4.F
Provide Direction and Control at the Incident Site
A.4.5.E
Direct and Coordinate Preservation of Evidence and Records of Decisions
A.4.6.F
Preserve Evidence at the Incident Site
A.4.7.F
Stage Response Teams
A.4.8.F
Operate a Personnel Decontamination Station
A.4.9.F
Operate an Equipment Decontamination Station
A.4.10.F
Conduct Agent Containment Operations
A.4.11.F
Mitigate the Effects of the Agent Release
Outcome 5: Protection
A.5.1.E
Make On-Post Protective Action Decisions
A.5.2.E
Activate On-Post Alert and Notification Systems
A.5.3.E
Direct and Control Protection of the Post Population
A.5.4.F
Evacuate and Secure the Predicted Hazard Area
A.5.5.F
Control On-Post Population Evacuation
A.5.6.F
Assemble, Screen, and Account for the On-Post Population
A.5.7.F
Provide Transportation for Evacuation
A.5.8.E
Coordinate Support Services for the Army Community
A.5.9.E.
Coordinate Claims Services for the Affected Population
C.5.1.E
Make Off-Post Protective Action Decisions
C.5.2.E
Select or Prepare Protective Action Messages
C.5.3.E
Activate Off-Post Alert and Notification Systems
C.5.4.F
Conduct Route Alerting
C.5.5.E
Direct and Control Activation of Traffic and Access Control Points
C.5.6.F
Activate Traffic and Access Control Points
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C.5.7.E
C.5.8.F
C.5.9.E
C.5.10.F
C.5.11.E
C.5.12.F
C.5.13.E
C.5.14.F
June 19, 2009
Direct and Control Protective Actions for Schools and Day Care Centers
Implement Protective Actions for Schools and Day Care Centers
Direct and Control Protection of Special Populations
Implement Protection of Special Populations
Direct and Control Reception Center Activation and Operations
Operate Reception Centers
Direct and Control Shelter Activation and Operations
Operate Shelters
Outcome 6: Victim Care
A.6.1.F
Provide Immediate Emergency Aid at the Incident Site
A.6.2.F
Prepare Medical Treatment Facility to Receive Patients
A.6.3.F
Provide Emergency Triage, Treatment, and Stabilization in the Field
A.6.4.F
Make Victim Status Reports
A.6.5.E
Track the Location and Status of Victims
A.6.6.F
Decontaminate Patients in the Field
A.6.7.F
Transport Patients to a Medical Treatment Facility
A.6.8.F
Treat Patients at a Medical Treatment Facility
A.6.9.E
Notify Next of Kin
A.6.10.F
Collect and Decontaminate Human Remains
A.6.11.E
Coordinate Disposition of Human Remains
C.6.1.E
Communication
C.6.1.F
Communication
C.6.2.F
Prepare Medical Treatment Facility to Receive Patients
C.6.3.F
Pre-Decontamination Triage
C.6.4.F
Decontamination and Post Decontamination Triage
C.6.5.F
Transport Evacuees/Patients to a Shelter or Medical Treatment Facility
C.6.6.F
Treat Patients at a Medical Treatment Facility
C.6.7.F
Collect and Decontaminate Human Remains
C.6.8.E
Track the Location of Evacuees, Patients and Fatalities
Outcome 7: Emergency Public Information
A.7.1.E
Disseminate Public Health and Safety Information to the Media
A.7.2.E
Inform Headquarters Public Affairs Offices
A/C.7.1.E/J Operate a Joint Information System
A/C.7.2.J
Activate and Operate a Joint Information Center
A/C.7.3.J
Disseminate Public Health and Safety Information to the Media
A/C.7.4.J
Disseminate Public Health and Safety Information Directly to the Public
C.7.1.E
Disseminate Public Health and Safety Information to the Media
Outcome 8: Remediation and Recovery
A.8.1.E
Initiate Environmental Remediation
A.8.2.E
Initiate Accident Investigation
A.8.3.E
Provide Support Services to the Army Community
A/C.8.1.E
Make Recovery-Phase Protective Action Decisions
A/C.8.2.E
Coordinate Recovery-Phase Monitoring and Sampling
C-5
CSEPP Exercise Policy and Guidance
A/C.8.3.E/J
A/C.8.4.E
A/C.8.5.E
C.8.1.E
C.8.2.E
C.8.3.E
C.8.4.E
C.8.5.E
June 19, 2009
Provide Recovery Information to the Media and the Public
Provide Claims Services to the Affected Population
Implement Unrestricted Re-entry
Limit Access to Restricted Areas
Make and Implement Ingestion Pathway Protective Action Decisions
Arrange Post-Emergency Medical Screening
Arrange Temporary Shelter for Evacuees
Secure Disaster Assistance for Affected Communities
C.3 COMPLETE EROs AND EEGs
The following pages contain a complete set of EROs and their component task EEGs. Each ERO
also contains, at the beginning, a brief introduction and an Evaluation Map. The Evaluation Map
shows the flow of tasks and whether they are accomplished on post, off post, within facilities or
out in the field.
C-6
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 1: Preparedness
Within the limits of the CSEPP exercise program, this Outcome encompasses tasks associated
with preparedness to respond to a chemical accident or incident at an Army chemical storage
site. This includes maintaining coordinated emergency plans; participating in an active exercise
program; conducting comprehensive training programs; maintaining active public outreach and
education programs; and ensuring the readiness of the emergency response physical
infrastructure (e.g., facilities, vehicles, equipment, supplies, and alert and notification systems).
This Outcome also includes daily consideration by the Army for the impact of ongoing
operations on preparedness, and the exchange of information between the Army and off-post
jurisdictions concerning these operations.
The CSEPP exercise program does not require a comprehensive and detailed review of
preparedness activities described in the first five Exercise Evaluation Guides in this Emergency
Response Outcome. The exercise evaluation process will focus only on preparedness activities
incidental to the scope of extent-of-play agreements and the dynamics of the scenario, as well as
interviews and document reviews on-site associated with preparation to conduct the exercise. If
the results of this cursory review or player responses during the exercise indicate a specific
shortcoming in plans, programs, the physical infrastructure, then evaluators will make a more
detailed inquiry to establish and report on the extent of the problem.
Prevention considerations are not included in Outcome 1 because Army safety and security
programs to prevent chemical accidents and incidents are independent of the CSEPP and not
evaluated during CSEPP exercises.
It is understood that the opportunity to fully evaluate all plans, programs, and the emergency
response physical infrastructure in conjunction with a CSEPP exercise is severely constrained by
the brief time and limited number of qualified evaluators available, as well as the small number
of staff in response organizations to support an in-depth evaluation process. The dynamics of the
scenario further reduce opportunities to demonstrate certain capabilities. Thus, evaluation of
preparedness will be based largely on interviews with responsible officials and a cursory review
of evidence that the steps in the first five Exercise Evaluation Guides in this Emergency
Response Outcome are being accomplished. This will be done primarily prior to StartEx and
may be continued after EndEx.
Other activities, such as inspections, reviews, exercises, and assistance visits by higher Army
headquarters, the oversight of prevention and preparedness by the Community IPT, and the
community assessment reflected in the Community Profile can help identify weaknesses in
preparedness than might not be identified during the macro-level review of preparedness
characteristic of a CSEPP Exercise.
C-Outcome 1-1
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 1: Preparedness
EVALUATION MAP
INSTALLATION
Field
EOC
A/C.1.1.E Maintain
Coordinated Emergency
Plans
A/C.1.2.E Maintain an
Active Exercise
Program
A/C.1.3.E Maintain a
Continuing Education
Program for Responders
A/C.1.4.E Maintain
Public Outreach and
Public Education
Programs
A/C.1.5.E. Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
A.1.6.E Decide on
Daily Operations and
Inform Off-Post
Warning Points
C-Outcome 1-2
STATE/COUNTY
Field
EOC
A/C.1.1.E Maintain
Coordinated Emergency
Plans
A/C.1.2.E Maintain an
Active Exercise Program
A/C.1.3.E Maintain a
Continuing Education
Program for Responders
A/C.1.4.E Maintain
Public Outreach and
Public Education
Programs
A/C.1.5.E. Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
C.1.6.E Confirm
Readiness to Respond
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.1.1.E
Task: Maintain Coordinated Emergency Plans
Evaluated Components: Incident Commander, Command Staff, General Staff, emergency
management officials, Emergency Operations Center staff, Joint Information Center staff, Public
Information Officers, CSEPP planners and coordinators, hospital administrators, and law
enforcement officials.
Expected Outcomes: Emergency plans related to the possibility of a CAI are current,
coordinated, and available where needed.
Steps:
1. Emergency plans are revised as necessary following each CSEPP exercise, following
publication of new guidance, or when changes are made to local emergency response
capabilities or agreements.
2. Related plans are reviewed when an individual plan is revised to ensure that they remain
compatible.
3. Emergency plans are written to be consistent with Army and CSEPP policy and guidance.
4. Emergency plans are written to incorporate the National Incident Management System.
5. Emergency plans relating to protective action provide for both temporary shelter-in-place and
evacuation.
6. Implementing SOPs, check lists, and job aids are reviewed and revised as necessary
whenever the emergency plan that they are based on is revised.
7. Appropriate authorities formally approved all emergency plans.
8. Emergency plans are distributed to all locations where they might be needed.
9. Contact phone lists are reviewed and revised regularly.
References:
1. AR 360-1, Army Public Affairs Program, September 2000, paragraph 12-3
2. Community JIC/JIS Plan
3. CSEPP Planning Guidance, June 2008, chapter I, Section A; II, sections C and D, chapter
III, sections E and F, and chapter VII, sections A and B
4. CSEPP Policy Paper #1: Definition of Maximum Protection, May 1991
5. CSEPP Policy Paper #20: Adoption of Acute Exposure Guideline Levels (AEGLs) (Revised),
February 2003
6. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
7. CSEPP Shelter-in-Place Protective Action Guide Book, May 2006, section 2.1
8. DA Pam 50-6: CAIRA Operations, March 2003, chapters 2, 3, 6, and Appendix J
9. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
10. National Contingency Plan
C-Outcome 1-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.1.2.E
Task: Maintain an Active Exercise Program
Evaluated Components: Emergency Operations Center staff, Joint Information Center staff,
CSEPP planners and coordinators, and CSEPP Community IPT members.
Expected Outcomes: An active joint on-post /off-post exercise program is in place.
Steps:
1. Lessons learned from previous exercises are incorporated in emergency plans and
capabilities.
2. On-post and off-post responders participate regularly in joint exercises in addition to annual
CSEPP exercises.
3. The CSEPP Community IPT actively supports and oversees the local exercise program.
4. Exercises incorporate relevant NIMS standards, guidelines, processes, and protocols.
References:
1. AR 50-6: Chemical Surety, July 2008, paragraph 10-2
2. Community JIC/JIS Plan
3. CSEPP Planning Guidance, June 2008, chapter III, section I
4. CSEPP Programmatic Guidance, June 2008, chapter VI, section B
5. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 17-4
6. Extent-of-play descriptions and lessons learned from exercises other than annual CSEPP
exercises
7. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 1-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.1.3.E
Task: Maintain a Continuing Education Program for Responders
Evaluated Components: Emergency Operations Center staff, Joint Information Center staff,
CSEPP planners and coordinators, training officers, and emergency responders
Expected Outcomes: Emergency responders are identified, trained, and certified as required.
Steps:
1. Formal training and refresher training is provided to responders consistent with their duties.
2. Training reflects relevant NIMS standards, guidelines, processes, and protocols.
3. Individual training records are maintained and are conveniently accessible for inspection and
management review.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter III, section H
3. CSEPP Programmatic Guidance, June 2008, chapter VI, section A
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 2-8f , 3-4, 12-3, and 17-2
5. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
6. Training records
C-Outcome 1-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.1.4.E
Task: Maintain Public Outreach and Public Education Programs
Evaluated Components: CSEPP Planners, Public Information Officers, Outreach Office staff,
and CSEPP Community IPT members.
Expected Outcomes: Public Outreach and Public Education Programs are in place and materials
are distributed to inform the public about CSEPP emergency preparedness.
Steps:
1. CSEPP community Public Outreach and Public Education Programs provide public events,
handout materials, public service announcements, information displays, and other initiatives
to increase the level of protective action knowledge in the community.
2. CSEPP community Public Outreach and Public Education programs are routinely assessed
by the CSEPP Community IPT for adequacy and effectiveness.
3. An awareness program is operated to inform the public about the testing of sirens, indoor
alerting systems, and other alert and notification systems, and their use during an actual
emergency.
References:
1. AR-360-1: Army Public Affairs Program, September 2000, paragraph 8-1
2. CSEPP Planning Guidance, June 2008, chapter III, section D
3. CSEPP Programmatic Guidance, June 2008, chapter V, section A
4. CSEPP Public Affairs Planning Guidance Compendium Workbook , June 2005
5. CSEPP Shelter-in-Place Protective Action Guide Book, May 2006, section 2.2
6. DA Pam 50-6: CAIRA Operations March 2003, chapter 8 and Appendix E
7. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
8. Public Outreach and Public Education Program documents
C-Outcome 1-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.1.5.E
Task: Maintain the CSEPP Emergency Response Physical Infrastructure in an Operational
Status
Evaluated Components: Emergency Operations Center staff, Joint Information Center staff,
emergency managers, Public Information Officers, CSEPP planners and coordinators, hospital
administrators, and law enforcement officials.
Expected Outcomes: All components of the CSEPP emergency response physical
infrastructure (e.g., facilities, vehicles, equipment, supply stockpiles, and alert and notification
systems) are checked, tested, and maintained on a regular basis. All components of the
infrastructure are available and operational.
Steps:
1. EOC and JIC equipment (e.g., radios, telephones, fax machines, recorders, collective
protection systems, computer systems, backup power systems, and electronic displays) and
alert and notification systems (e.g., computer systems, sirens, indoor alerting systems, EAS,
and reader boards) are checked or tested periodically for operability, functionality and time
synchronization.
2. EOC equipment, (to include outdoor meteorological instruments), JIC equipment, and alert
and notification systems are maintained serviceable.
3. Primary and back-up communication links between and among designated on-post and offpost notification points are tested daily.
4. Facilities, vehicles, equipment, and supplies dedicated to or planned to be used for CSEPP
emergency response not covered in steps 1, 2, and 3 above (e.g., mobile systems used to
support the Incident Command System and air sampling capabilities) are checked, tested, and
maintained at regular intervals established in local plans. This includes dedicated special
purpose and general purpose facilities, vehicles, equipment and supplies identified in local
plans for use during emergency response.
5. Records of checks, tests, and maintenance on components of the CSEPP emergency response
physical infrastructure are maintained and are available for review.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter IV, sections B and C; chapter V, section B
3. CSEPP Programmatic Guidance, June 2008, chapter II, sections B and D, and chapter III,
sections E and F
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 9-3a
5. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
6. Records of checks, tests, and maintenance
C-Outcome 1-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.1.6.E
Task: Decide on Daily Operations and Inform Off-post Warning Points
Evaluated Components: Emergency Operations Center staff
Expected Outcomes: Only operations deemed an acceptable risk are conducted. Planning
information about these operations is provided daily to off-post jurisdictions to expedite response
should an accident or incident occur.
Steps:
1. Identify operations scheduled to be conducted and determine the MCE associated with each
storage operation.
2. Consider the impact on the off-post community for each operation scheduled for the day, and
postpone those for which the risk is unacceptable under the conditions and circumstances at
the time.
3. Develop a work plan that identifies the operation that has the potential for the greatest impact
in off-post jurisdictions.
4. Send the work plan to off-post warning points before beginning daily operations.
References:
1. Army Material Command Memorandum dated 30 April 1997, Subject: Maximum Credible
Events (MCE) for Daily Chemical Operations
2. AR 385-61, Toxic Chemical Agent Safety Standards, December 2008, chapter 6
3. CSEPP Planning Guidance, June 2008, chapter III, section B
4. CSEPP Programmatic Guidance, June 2008, chapter IV, section D
5. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-4
6. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 1-8
CSEPP Exercise Policy and Guidance
June 19, 2009
C.1.6.E
Task: Confirm Readiness to Respond
Evaluated Components: Off-post Warning Point staff or Emergency Operations Center staff
Expected Outcomes: Information about planned operations is available at Off-post Warning
Points or Emergency Operations Centers. Someone with authority is immediately available to
decide PADs and activate alert and notification systems promptly should the Army report a
Community Emergency.
Steps:
1. Receive the work plan from the Army and consider the impact to off-post response, e.g., are
there any conditions or circumstances in the community that would prevent or interfere with
actions to protect the population in the event of an accident or incident at the chemical
storage site?
2. Confirm that someone with authority is immediately available to decide PADs and activate
alert and notification systems promptly.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section D
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 1-9
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 2: Emergency Assessment
This outcome includes all tasks associated with identifying the hazard, classifying and providing
notifications of the hazard and appropriate PARs to offsite agencies, and coordinating and
conducting monitoring and sampling operations to further specify the hazard.
OUTCOME EVALUATION MAP
INSTALLATION
Field
EOC
A.2.1.E Collect
Input for Hazard
Analysis
A.2.2.E Make
Hazard Assessments
and Predictions
A.2.3.E Determine
CENL and Off-Post
PAR
A.2.4.E Notify OffPost 24-Hour
Warning Points or
EOCs
A.2.5.E Notify
Government
Agencies and
Officials
A.2.6.E Report
Events and
Decisions to
Headquarters
A.2.7.F Set Up
A.2.8.E Coordinate
Monitoring and
Monitoring and
Sampling
Sampling
Equipment
Operations (On and
Off-Post)
A.2.9.F Conduct
Monitoring and
Sampling
Operations
C-Outcome 2-1
STATE/COUNTY
Field
EOC
C.2.1.E Receive
CENL and PAR
from Installation
EOC
C.2.2.E Coordinate
Response Phase
Monitoring and
Sampling
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.1.E
Task: Collect Input for Hazard Analysis
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Hazard analysts are able to receive, confirm, request, and analyze
information about a reported CAI in order to support the development of accurate and timely
hazard assessments and predictions throughout the course of the event and to archive data for
reference and subsequent use.
Steps:
1. Receive and confirm initial reports about the CAI.
2. Request additional information from the CAI site to make an accurate initial hazard
prediction.
3. Collect other information to characterize the CAI (e.g., off-site meteorological information
and readings from air-monitoring devices).
4. Collect information about other hazards of concern (e.g., fire, explosives, other hazardous
materials).
5. Continuously review collected data to support the hazard analysis. Request the additional
information as required.
6. Continuously monitor meteorology changes or new information about the event to change or
refine the hazard analysis.
7. Archive all data in formats that allow for quick retrieval and subsequent analysis,
investigation, and official reports.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 11-2, 11-3, and 11-4
2. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.2.E
Task: Make Hazard Assessments and Predictions
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: On an ongoing basis throughout the event, hazard analysts are able to
prepare hazard area plots showing risk areas and a predicted hazard risk envelope; identify
populations at risk; prepare protective action options; provide monitoring guidance; and, provide
information on projected plume behavior.
Steps:
1. Upon receipt of a report of a chemical event, a hazard analyst determines the area of the onpost and off-post predicted hazard area, based initially on the protective action zones affected
by the risk envelope. Daily work plan can be used if parameters match the CAI.
2. A hazard analyst recommends an appropriate Community Event Notification Level (CENL)
and on-post and off-post protective action recommendations (PAR) to an Army official
authorized to declare a CENL, issue an on-post protective action decision (PAD), and send
PARs to off-post warning points.
3. Support field operations by identifying areas to monitor at the CAI site.
4. Predict plume behavior (tail/tip times) to aid in protective action decision making.
5. Conduct new analyses in near real time to reflect changing conditions and CAI site
mitigation efforts.
6. Conduct analyses to support protective action recommendations for when and how to end
shelter-in-place for each emergency response zone affected by the initial and any subsequent
protective action recommendations and/or decisions issued by the installation.
7. Conduct consequence management analyses to determine if other populations might become
at risk, appropriate protection options, and areas to conduct monitoring operations to validate
the hypothetical situation.
8. Confirm the validity and reliability of model outputs.
References:
1.
2.
3.
4.
CSEPP Planning Guidance, June 2008, chapter V, section A
CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 3.1
CSEPP Policy Paper #1: Definition of Maximum Protection May 1991
CSEPP Policy Paper #20: Adoption of Acute Exposure Guideline Levels (AEGLS) (Revised),
February 2003
5. DA Pam 50-6: CAIRA Operations March 2003, paragraphs 3-5, 11-2, 11-3, 11-4 and 13-6
6. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.3.E
Task: Determine CENL and Off-Post PAR
Evaluated Component: Emergency Operations Center staff/Incident Commander
Expected Outcomes: On an ongoing basis throughout the CAI, the Incident Commander or
designated Command Staff representative reviews hazard analyses, chooses an appropriate
CENL, and decides the optimum PARs for at-risk populations off-post.
Steps:
1. Incident Commander or designated Command Staff representative reviews the hazard
analysis, CENL, and off-post PAR and confirms that they are consistent with the information
about the CAI and current meteorology.
2. Incident Commander or designated Command Staff representative considers consequence
management scenarios to determine their influence on the PAR for the off-post population.
3. The Incident Commander or designated Command Staff representative decides the PAR for
the off-post area.
4. The Incident Commander declares the CENL and off-post PAR.
5. The Incident Commander or designated Command Staff representative adjusts or cancels the
CENL and PAR as appropriate after considering new hazard analyses.
6. The Incident Commander or designated Command Staff representative decides when and
how to end shelter-in-place for each emergency response zone affected by the initial and any
subsequent PARs.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 5.1
3. DA Pam 50-6: CAIRA Operations March 2003, pararagraphs. 3-4 and 3-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.4.E
Task: Notify Off-Post 24-Hour Warning Points or EOCs
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The Installation EOC staff notifies off-post 24-hour warning points or
EOCs of the initial CENL and PAR, any additional PARs, and subsequent changes to the CENL
and PARs within prescribed time limits.
Steps:
1. Make a “heads up” call to the off-post 24-hour warning points or EOCs to alert them to the
possibility that a CAI might have occurred, if provided for by local agreement. (Note: This
does not specifically satisfy CAI notification requirements. Nor does it start the notification
time clock.)
2. An authorized Army official considers the advice of the hazard analyst, then reports the
CENL and PARs to the appropriate off-post warning points within the prescribed time and
provides any other descriptive information required by local agreements.
3. Answer appropriate questions with the best available information.
4. Confirm telephonic or radio notifications by faxing a copy of the notification information to
the off-post 24-hour warning points and EOCs.
5. Provide model and analysis results to surrounding communities.
6. Repeat these steps for each change or cancellation of a CENL or PAR.
7. Contact the off-post EOCs or 24-hour warning points and notify them of the Incident
Commander’s or designated Command Staff representative’s recommendation for when and
how to end shelter-in-place for each emergency response zone affected by the initial and any
subsequent PARs.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 5.1
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.5.E
Task: Notify Government Agencies and Officials
Evaluated Component: Depot/Arsenal staff
Expected Outcomes: On an ongoing basis throughout the event, Depot/Arsenal staff fulfills
Federal, State, and local notification requirements. The Governor’s office, local government
officials, and local Congressional offices are informed about the CAI and significant changes to
the situation before the media and the public.
Steps:
1. Make initial and follow-up notifications to local, state, and federal government agencies.
2. Contact the Governor’s office and local Congressional offices and inform them of the
situation.
3. Notify local government officials, the Governor’s office, and local Congressional offices of
significant changes to the situation and prior to news releases concerning the incident. In
cases where health and safety reasons preclude prior notification of these off-post officials,
the news release and notification of these off-post officials may occur simultaneously.
References:
1. AR 50-6: Chemical Surety, July 2008, chapter 11
2. DA Pam 50-6: CAIRA Operations March 2003, paragraphs 3-4 and 3-5
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.6.E
Task: Report Events and Decisions to Headquarters
Evaluated Component: Depot/Arsenal/Emergency Operations Center staff and Incident
Commander
Expected Outcomes: Reports submitted to headquarters are complete, comprehensive, and on
time.
Steps:
1. EOC staff prepares reports for submission to headquarters.
2. The Incident Commander or designated representative reviews and approves reports before
they are submitted.
3. Reports are sent by the prescribed mode (e.g., telephonically, electronically, e-mail, or FAX)
in time to meet established deadlines.
4. Repeat steps as necessary to satisfy requirements for periodic SitReps.
References:
1. AR 50-6: Chemical Surety, July 2008, paragraph 11-3
2. DA Pam 50-6: CAIRA Operations March 2003, paragraph 3-5 and appendix B
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.7.F
Task: Set Up Monitoring and Sampling Equipment
Evaluated Component: Monitoring and Sampling Team
Expected Outcomes: Monitoring and sampling equipment is operational and ready for
deployment when needed. Reliable communication is established between field teams and
hazard analysts.
Steps:
1. Perform pre-operation checks of vehicles, equipment, and systems.
2. Inventory materials, supplies, and consumables to ensure that everything needed to support
operations is available.
3. Bring all vehicles and equipment needed for field operations to operating status; calibrate the
monitoring equipment.
4. Establish reliable communication with hazard analysts coordinating the monitoring and
sampling operations.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A.
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 11-2 and 11-3
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-8
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.8.E
Task: Coordinate Monitoring and Sampling Operations (On- and Off-Post)
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Monitoring and sampling teams are deployed safely to the correct
locations to collect information that accurately characterizes the hazard area.
Steps:
1. Develop a wide area monitoring and sampling plan that provides for sample chain-of-custody
and independent confirmation of sample results and is consistent with hazard analysis results.
2. Coordinate with field locations and off-post jurisdictions to determine safe routes to
monitoring and sampling locations.
3. Coordinate third-party observation of off-post monitoring and sampling teams.
4. Dispatch monitoring and sampling teams in support of on-post field operations. Provide
dispatch instructions that include safe routes to each monitoring and sampling location.
5. Dispatch monitoring and sampling teams off post, as requested. Provide dispatch instructions
that include safe routes to each monitoring and sampling location and access protocol to
public and private property off-post.
6. Track the deployment of all monitoring and sampling teams.
7. Arrange for laboratory testing of samples.
8. Obtain hard copy sampling assay results from laboratories.
9. Redeploy monitoring and sampling teams based on results of monitoring, sampling, and
laboratory analysis or changes in priorities made by the Incident Commander.
10. Coordinate with off-post jurisdictions for the return of deployed monitoring assets.
11. Store monitoring and sampling results in a hazard assessment and prediction database.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 11-2, 11-3 and 13-6
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-9
CSEPP Exercise Policy and Guidance
June 19, 2009
A.2.9.F
Task: Conduct Monitoring and Sampling Operations
Evaluated Component: Monitoring and Sampling Teams
Expected Outcomes: Monitoring and sampling teams collect authentic, credible information
about chemical agent hazards.
Steps:
1. Proceed to designated monitoring or sampling locations by the designated safe route.
2. Ensure the team is at the correct monitoring or sampling point prior to starting operations.
3. Conduct monitoring and sampling operations.
4. Maintain sample chain-of-custody and avoid cross-contamination. Allow for verification of
sample by independent third-party observers during the collection process.
5. Validate monitoring results in the field in accordance with monitoring protocols.
6. Assay samples in the field in accordance with sample collection protocols.
7. Deliver samples for assay to approved laboratories in accordance with sample collection and
analysis protocols.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 11-2, 11-3 and 13-6
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 2-10
CSEPP Exercise Policy and Guidance
June 19, 2009
C.2.1.E
Task: Receive CENL and PAR from Installation EOC
Evaluated Component: 24-Hour Warning Point staff or Emergency Operations Center staff
Expected Outcomes: Installation notification is received and verified.
Steps:
1. Receive official notification information, CENL, PAR, and recommendation for when and
how to end shelter-in-place for each emergency response zone affected by the initial and any
subsequent PARs from appropriate installation authority.
2. Verify the information following established procedures.
3. Assess the notification; inform the Incident Commander/designee and other specified staff
following established procedures.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section B
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 5.1
4. FEMA CPG 101: Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 4, p. 4-9; appendix C, p. C-16
5. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 2-11
CSEPP Exercise Policy and Guidance
June 19, 2009
C.2.2.E
Task: Coordinate Response Phase Monitoring and Sampling
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Determine if response phase monitoring will be required in the
jurisdiction; coordinate the request and deployment of installation monitoring and sampling
teams; determine if qualified observers will accompany installation monitoring and sampling
teams; and assemble and brief any observers.
Steps:
1. Review hazard analysis information provided by the storage installation and expected future
response activities to determine if response phase monitoring will be required in the
jurisdiction.
2. According to established procedures and local agreements, coordinate with the installation
EOC and make monitoring and sampling requests. At a minimum, identify locations where
monitoring and sampling is desired and determine the rationale for the monitoring.
3. With the installation, plan safe routes to and from the monitoring and sampling locations.
4. Arrange access to both public and private property as needed for monitoring and sampling
teams.
5. Determine if the jurisdiction will send qualified observers to accompany monitoring and
sampling teams. Coordinate observer and monitoring and sampling team-meeting points as
appropriate.
6. Assemble observer teams and equipment. Prior to their departure, brief observer teams on
their roles and responsibilities according to plans, procedures, and local agreements.
7. Receive periodic reports from observer teams according to established plans and procedures.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A; chapter VI, section A
2. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 2-12
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 3: Emergency Management
This outcome includes all top-level decision making, coordination, and direction and control of
the response, including mobilization and operation of the EOC, and coordination at the
management level of any activities involving logistical support.
OUTCOME EVALUATION MAP
INSTALLATION
Field
STATE/COUNTY
EOC
Field
EOC
C.3.1.E Alert and
Mobilize EOC Staff
A.3.1.E Activate,
Expand, and Operate
the EOC
A.3.2.E Stand Up
and Command the
Initial Response
Force (IRF)
A.3.3.E Perform
Duties as the
Federal On-Scene
Coordinator (FOSC)
A.3.4.E Direct and
Control Distribution
of Supplies and
Equipment
A.3.5.E Request and
Coordinate
Additional
Response Support
C-Outcome 3-1
C.3.2.E Activate
and Operate the
EOC
C.3.3.E Provide
Support to the
Storage Installation
C.3.4.E Request
Supplementary
Assistance
CSEPP Exercise Policy and Guidance
June 19, 2009
A.3.1.E
Task: Activate, Expand, and Operate the EOC
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: EOC full operational status is quickly achieved and maintained the
duration of the response. A common understanding of the status of current response operations
and future operational plans and needs is developed and maintained for the duration of the
response.
Steps:
1. The Incident Commander or designated official activates or expands the installation EOC.
2. Notify the EOC staff of EOC activation or expansion and provide special instructions.
3. EOC staff promptly reports to the EOC.
4. The Incident Commander or designated official coordinates the exchange of information with
off-post EOCs, higher Army Headquarters, and any other jurisdictions/organizations
supporting the response to the CAI to develop a common understanding of the status of
current response operations and future operational plans and needs.
5. The Incident Commander or designated official initially briefs the EOC staff on the status of
CAIRA operations and other off-post response operations and briefs at regular intervals
thereafter.
6. Post and distribute information about on-post and off-post events and decisions within the
EOC. Archive the information for subsequent analysis, investigation, or preparation of
official reports.
7. Establish and maintain uninterrupted EOC facility safety and security, considering threats
from the CAI.
8. Confirm that primary and alternate EOC communications systems are operational. Maintain
an uninterrupted communications capability for the duration of the incident. Immediately
correct communication system malfunctions.
9. Plan for 24-hour operations and publish appropriate schedules.
10. Maintain continuous EOC operations during rest, meal breaks, and shift changes. Conduct
shift transition briefings.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, section B
2. DA Pam 50-6: CAIRA Operations March 2003, paragraphs 2-7, 3-5
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 3-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.3.2.E
Task: Stand Up and Command the Initial Response Force (IRF)
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: Command and control for the response is established; appropriate
response assets are mobilized; the Army chain-of-command knows that the IRF is activated.
Steps:
1. Installation Commander or designated command representative stands up the IRF and
assumes the role of the Incident Commander/Federal On-Scene Coordinator (FOSC).
2. IRF provides first response to the CAI until all Army obligations are met, or the IRF is
integrated into a national-level response assets.
3. The Incident Commander/FOSC takes operational control of resources (e.g., personnel,
facilities, equipment) that are not essential for installation operations.
4. IRF activation is reported to all commands and agencies.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 2-7, 2-8, 2-10, 3-4, 3-5
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 3-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A.3.3.E
Task: Perform Duties as the Federal On-Scene Coordinator (FOSC)
Evaluated Component: Incident Commander
Expected Outcomes: The Incident Commander, as the FOSC, discharges all DoD obligations
under the National Contingency Plan (NCP).
Steps:
1. Determine that response to the agent release requires a DoD FOSC and assume those
responsibilities.
2. Make notifications of the assumption of FOSC duties to state and local governments, the
Army chain of command, other Federal agencies, and the National Response Center (NRC).
3. Appoint a deputy FOSC.
4. Ensure that emergency worker health is protected in compliance with 29 CFR 1910.120.
5. Coordinate assistance provided by Federal agencies to state and local governments.
6. Notify and regularly consult with the EPA Regional Response Team.
7. Satisfy all requirements in the NCP for collecting and reporting on events, decisions,
responses, and costs pertaining to the chemical accident.
8. Ensure that public and private interests are kept informed and that their concerns are
considered throughout the response.
9. Fulfill duties of the FOSC until all DoD obligations are met or until the IRF is integrated into
national-level response assets. The national-level Incident Commander assumes the role and
responsibilities of the FOSC.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs. 2-8, 2-10, 2-11, 2-12, 2-13, 3-2,
3-5
3. Installation CAIRA Plan and supporting agreements and procedures
4. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response par. (f) and (g)
5. 40 CFR 300: National Contingency Plan, Secs. 300.5 and 300.120
C-Outcome 3-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.3.4.E
Task: Direct and Control Distribution of Supplies and Equipment
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Sufficient supplies, equipment, and vehicles are available to control and
mitigate the release and to perform related support tasks.
Steps:
1. Dedicate available supplies, equipment, and vehicles to support release control and
mitigation operations at the CAI site.
2. Verify that supplies and equipment are tested, inspected, and repackaged for issue to
response teams.
3. Monitor response operations and verify that supplies are issued to responders on demand.
4. Maintain records to track supply and equipment usage rates and accurately account for costs
associated with the response. Factor contamination losses for durable and nonexpendable
supplies and equipment used at the CAI site when compiling usage rates.
5. Verify that motor pool or facility engineer personnel have equipment and vehicles identified
for release control and mitigation operations prepared for use.
References:
1. CSEPP Planning Guidance, June 2008, chapter IV
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 9-2, 9-3 and 9-4
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 3-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.3.5.E
Task: Request and Coordinate Additional Response Support
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Identify shortfall in supplies, equipment, and personnel needed for
response support, request additional needed items, and arrange for arrival and deployment of the
additional response support supplies, equipment, and personnel.
Steps:
1. Solicit information about usage rates for supplies and equipment from the Forward
Command Post and within the EOC.
2. Compare inventory of available supplies and equipment with known and projected
requirements to support containment and mitigation operations. Identify shortfalls and
priorities. Determine the most expedient sources for obtaining needed supplies and
equipment.
3. Request the CAIRA Push Package or other DoD support packages as a primary source for
supplies and equipment.
4. Solicit information about the need for additional trained responders (augmentees to the IRF)
above those available from installation resources. Determine shortfalls and priorities.
Determine the most expedient sources for obtaining IRF augmentees.
5. Obtain IRF augmentees and emergency supplies and equipment from support installations,
by direct coordination with other military installations, or through requests to the higher
headquarters Operations Center.
6. Coordinate with the staff in off-post EOCs, as necessary, to facilitate movement of response
augmentees, equipment, and supplies to the installation.
7. Arrange for the receipt and internal distribution of supplies and equipment to sustain
response operations.
8. Arrange for the arrival, transportation, messing, and lodging of IRF augmentees. Assign
augmentees to tasks and shifts.
References:
1. CSEPP Planning Guidance, June 2008, chapter IV
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 9-2, 9-3 and 9-4
3. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 3-6
CSEPP Exercise Policy and Guidance
June 19, 2009
C.3.1.E
Task: Alert and Mobilize EOC Staff
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: The EOC is staffed with personnel to manage the jurisdiction’s response.
Steps:
1. Based on CENL and PAD, the Incident Commander or designee determines whether partial
or full EOC staffing is necessary.
2. Determine if plume direction restricts EOC staff routes to the EOC.
3. Recall required EOC staff using appropriate procedures and advise of route restrictions, if
any.
4. EOC staff safely proceeds to the EOC.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, section A
2. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 3-7
CSEPP Exercise Policy and Guidance
June 19, 2009
C.3.2.E
Task: Activate and Operate the EOC
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: EOC full operational status is quickly achieved and maintained for the
duration of the response. A common understanding of the status of current response operations
and future operational plans and needs is developed and maintained for the duration of the
response.
Steps:
1. Upgrade facility from current to emergency status.
2. Follow procedures for removing equipment from storage locations; ensure equipment is
operating properly; prepare facility for emergency use; review plans and procedures
appropriate for the CAI.
3. Concurrently with EOC activation or expansion, confirm that EOC communications systems
(primary, backup, and alternate) are operational. Maintain an uninterrupted capability for the
duration of the response. Immediately correct communication system malfunctions.
4. The Incident Commander or designated official coordinates the exchange of information with
the installation, other off-post EOCs, and any other jurisdictions/organizations supporting the
response to the CAI to develop a common understanding of the status of current response
operations and future operational plans and needs.
5. Brief EOC staff on the status of the CAI and current response activities on-post and off-post
upon their arrival and at regular intervals thereafter.
6. Provide command, control, coordination, and leadership of emergency response activities.
7. Establish and maintain EOC security throughout the response.
8. Promptly post information about on-post and off-post events and decisions in the EOC. The
information is archived for subsequent analysis, investigation, and preparation of official
reports.
9. Plan for uninterrupted 24-hour operations to include publication of schedules that cover all
shifts with adequate staff.
10. Maintain continuous EOC operations during rest, meal breaks, and shift changes. Conduct
shift transition briefings in accordance with plans and procedures.
11. Make CAI notification to medical support entities such as hospitals, clinics, Health
Departments, etc.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, sections A, B and D
2. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 3-8
CSEPP Exercise Policy and Guidance
June 19, 2009
C.3.3.E
Task: Provide Support to the Storage Installation
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Additional response resources for the installation are routed without delay.
Steps:
1. In response to installation requests, provide support to facilitate expeditious movement of
emergency supplies and equipment to staging areas and/or operational areas.
2. In response to installation requests, facilitate movement of response augmentees from arrival
sites to staging areas and/or operational areas.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, section B
2. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 3-9
CSEPP Exercise Policy and Guidance
June 19, 2009
C.3.4.E
Task: Request Supplementary Assistance
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Resource shortfalls are identified and local, State and Tribal declarations
of emergency are prepared, signed, and transmitted to higher authorities.
Steps:
1. EOC staff identifies any shortfalls in personnel, emergency supplies, equipment, or other
resources that affects its ability to respond to the emergency.
2. Appropriate emergency management officials determine that effective response is beyond
local capability and additional assistance is necessary.
3. Prepare and sign local declaration(s) of emergency.
4. The declaration is forwarded to the governor’s office or other appropriate agency.
5. At the State level, the governor makes a determination that the emergency situation is of such
severity and magnitude that federal assistance is necessary.
6. Prepare the State declaration of emergency describing the state and local efforts and
resources that have been or will be used to alleviate the emergency and defining the type and
extent of federal aid required.
7. The governor signs the declaration and forwards it to appropriate federal authorities.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, sections A and B, and chapter IV
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section A
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 3-10
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 4: Hazard Mitigation
This outcome, demonstrated exclusively on post, includes all activities related to reporting the
event, fighting fires, preserving evidence and records of decisions, and controlling and mitigating
the hazard. It does not include any activities at the incident site specifically associated with the
Victim Care outcome.
OUTCOME EVALUATION MAP
INSTALLATION
Field
EOC
A.4.1.F Make
Immediate CAI
Reports
A.4.2.F Conduct
Firefighting
Operations at the
CAI Site
A.4.4.F Provide
A.4.3.E Direct and
Direction and
Control Field Response
Control at the
Operations
CAI Site
A.4.6.F Preserve
A.4.5.E Direct and
Evidence at the
Coordinate Preservation
CAI Site
of Evidence and
Records of Decisions
A.4.7.F Stage
Response Teams
A.4.8.F Operate a
Personnel
Decontamination
Station
A.4.9.F Operate an
Equipment
Decontamination
Station
A.4.10.F Conduct
Agent Containment
Operations
A.4.11.F Mitigate
the Effects of the
Agent Release
C-Outcome 4-1
STATE/COUNTY
Field
EOC
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.1.F
Task: Make Immediate CAI Reports
Evaluated Component: Chemical workers, security forces, and facility personnel
Expected Outcomes: Prompt and accurate reports are made from the CAI site.
Steps:
1. Witnesses quickly obtain essential elements of information (EEI) that describe the incident:
a. Location and time of the event.
b. Description and magnitude of the CAI (spill, fire, explosion).
c. Type and quantity of agent and/or munitions involved.
d. Number and extent of injuries.
2. Witnesses communicate the EEI available to them initially to the operations center. The
report includes the name and location of person(s) reporting the event.
3. Witnesses continue to obtain EEI concerning any changes to the initial conditions and
circumstances at the CAI site. This includes deployment of Initial Entry Parties as soon as
possible.
4. Witnesses communicate updates of EEI concerning the CAI as promptly and accurately as
the initial report.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(3) and 7-2d
3. Installation CAIRA Plan
4. Installation Physical Security Plan and Guard Orders
5. Memorandum, Office of the Deputy Chief of Staff, DAMO-SSD, 19 January 2006, Subject:
Explosive Ordnance Disposal (EOD) Support During Emergency Response Activities at US
Army Chemical Materials Agency (CMA) Storage and Disposal Facilities
6. Operational SOPs
C-Outcome 4-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.2.F
Task: Conduct Firefighting Operations at the CAI Site
Evaluated Component: Installation firefighters
Expected Outcomes: Fires at the CAI site are fought safely.
Steps:
1. The senior firefighter present directs all firefighting activities.
2. Firefighters act to protect and equip themselves for their mission.
3. Firefighters and firefighting equipment deploy to the CAI site to suppress or extinguish fires
and provide support to response operations.
4. Fires at the CAI site are extinguished, controlled, or allowed to burn out according to good
firefighting practices. Care is taken to avoid causing unnecessary migration of released agent
or release of additional agent. Fires involving explosives are not fought.
5. The senior firefighter keeps the Field Operations Branch Chief and/or EOC staff informed of
the status of firefighting operations.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5c(6)
2. DA Pam 385-61: Toxic Chemical Agent Safety Standards, December 2008, paragraph 12-10
3. Installation CAIRA Plan
4. Installation Firefighting Plan
C-Outcome 4-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.3.E
Task: Direct and Control Field Response Operations
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Activities of responders in the field are directed, controlled, and
coordinated to ensure maximum safety and efficiency.
Steps:
1. Assist the Field Operations Branch Chief and staff in developing and implementing CAI
plans and alternate plans to contain the release.
2. Monitor communication between responders and the Field Operations Branch Chief and
receive reports regarding the status of containment operations. Make recommendations to the
EOC Operations Branch Chief, the Field Operations Branch Chief and the Operations
Section Chief regarding adjustments to these operations based on the situation presented.
3. Direct the dispatch of available additional responders if field operations are beyond the
capabilities of responders at the CAI site.
4. Direct the dispatch of specialized responders (e.g., firefighters, heavy equipment operators,
and EOD technicians) if such assets are required to support field operations.
5. Assist the Field Operations Branch Chief and staff in developing and implementing
mitigation plans.
6. Monitor communication between responders and the Field Operations Branch Chief and
receive reports regarding the status of mitigation operations. Make recommendations to the
EOC Operations Branch Chief, the Field Operations Branch Chief and the Operations
Section Chief regarding adjustments to these operations based on the situation presented.
References:
1. DA PAM 50-6: CAIRA Operations, March 2003, paragraphs 3-3 and 3-5
2. Installation CAIRA Plan
3. Installation SOPs for field operations
4. 29 CFR 1910.120
C-Outcome 4-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.4.F
Task: Provide Direction and Control at the CAI Site
Evaluated Component: Senior responder and Field Operations Branch Chief
Expected Outcomes: Activities of responders in the field are properly coordinated to ensure
maximum safety and efficiency of response operations.
Steps:
1. The first qualified responder at the CAI site establishes initial expedient direction and control
by:
a. Expediting the care and transportation of injured or exposed personnel.
b. Establishing an initial hazard area based on preliminary information or preestablished criteria, and consultation with hazard analysts.
c. Selecting the initial locations for Personnel Decontamination Station (PDS) and
Equipment Decontamination Station (EDS) operations and staging areas on the
upwind perimeter of the hazard area.
d. Collecting and assessing additional information about conditions at the CAI site.
e. Directing expedient containment and mitigation operations to the extent that this can
be done safely with available assets.
f. Organizing and directing the arrival of additional response teams.
g. Keeping the EOC staff informed about field operations.
2. A Field Command Post is set up and operated in a safe and convenient location.
3. The Field Operations Branch Chief assumes direction and control in the field as soon as
communications with response teams are established and enough EEI is available to sustain
this effort. The Field Operations Branch Chief:
a. Coordinates, directs, and controls response operations to assess, contain and mitigate
the release safely and efficiently.
b. Adjusts locations for PDS and EDS operations, staging areas, and other field
operations according to conditions and circumstances at the CAI site.
c. Ensures that real-time, low-level monitoring is done at the PDS and EDS, certain
staging areas, ACPs, and other places where unprotected persons are allowed to be
present at the perimeter of the predicted hazard area.
d. Adjusts the security cordon to accommodate revised hazard area predictions and
operational needs in the field.
e. Requests and deploys additional equipment, personnel, and supplies.
f. Keeps the Operations Section Chief informed about field operations.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-3, 3-5, 5-4, 7-2, 7-3, 13-2, 133, and 13-5
2. Installation CAIRA Plan
3. 29 CFR 1910.120
C-Outcome 4-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.5.E
Task: Direct and Coordinate Preservation of Evidence and Records of Decisions
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Information about the CAI and the Army response is collected, secured,
and preserved.
Steps:
1. Security officer, legal officer, safety officer, and environmental officer provide advice and
recommendations to the Operations Section Chief regarding physical evidence to document
and preserve at the CAI site and elsewhere.
2. Operations Section Chief considers CAI site preservation recommendations when directing
and controlling containment and mitigation operations at the CAI site.
3. Operations Section Chief directs that conditions at the CAI site be documented as thoroughly
as the situation allows throughout the response. This includes eyewitness statements,
sketches, photographs, and audio and video recordings.
4. Operations Section Chief confirms that all handwritten notes; duty logs; status boards;
equipment maintenance records; maps; media releases; communications logs, recordings, and
transcripts; electronic files; and records of decisions and operations associated with the
response are collected and archived as a permanent record for subsequent analysis,
investigation, and official reports.
References:
1. AR 385-10: The Army Safety Program, revised November 2008, chapter 3
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5b(2), 3-7, 10-4, 14-2, and 143 and Appendix B
3. DA Pam 385-40: Army Accident Investigation and Reporting, March 2009
4. Installation CAIRA Plan
C-Outcome 4-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.6.F
Task: Preserve Evidence at the CAI Site
Evaluated Component: Field Operations Branch staff and field response teams
Expected Outcomes: Evidence from the CAI site and records of the Army field response are
collected, secured, and preserved.
Steps:
1. Responders, to the greatest extent possible, avoid disturbing equipment, materials, and
conditions at the CAI site other than as required to rescue victims, fight fires, render
explosives safe, secure chemical material, and mitigate the release.
2. Responders document conditions at the CAI site as thoroughly as the situation allows
throughout the response (sketches, eye-witness reports, written narratives, photographs, and
audio or video recordings).
3. Responders document their decisions and response activities in a permanent record as soon
as possible.
4. The Field Operations Branch staff collects and protects all information about the conditions
at the CAI site and records of decisions and operations for subsequent analysis, investigation,
and official reports.
References:
1. AR 385-10: The Army Safety Program, revised November 2008, chapter 3
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5b(2), 3-7 and 10-4 and
Appendix B
3. Installation CAIRA Plan
C-Outcome 4-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.7.F
Task: Stage Response Teams
Evaluated Component: Field Operations Branch staff and field response teams
Expected Outcomes: Emergency responders are readily available and properly deployed for
task assignments.
Steps:
1. Security forces, fire and rescue teams, medical personnel, chemical workers, EOD
technicians, and other emergency responders deploy promptly to appropriate staging areas.
2. Responders perform pre-operation checks and prepare PPE, vehicles, and equipment.
3. Field Operations Branch staff or immediate supervisors brief emergency responders on the
status of response operations, provide safety directives, and assign tasks.
4. Responders adjust their readiness postures as field operations evolve by relocating to
different staging areas or modifying the level of PPE worn.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 5-4 and 7-4.
2. DA Pam 385-61: Toxic Chemical Safety Standards, December 2008, paragraph 4-2 and
chapter 7
3. Installation CAIRA Plan
C-Outcome 4-8
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.8.F
Task: Operate a Personnel Decontamination Station
Evaluated Component: Chemical workers at the PDS
Expected Outcomes: Personnel and PPE are determined to be free from contamination before
leaving the predicted hazard area. Containers holding contaminated PPE or other contaminated
materials are packaged properly for storage, treatment, or disposal.
Steps:
1. Chemical workers set up the PDS to provide for safe and efficient operations within the
contamination reduction area. The location is confirmed free from contamination.
2. Chemical workers confirm that sufficient personnel, materials, and supplies are available to
assist responders exiting from within the predicted hazard area and to sustain personnel
decontamination operations for the duration of the response.
3. Chemical workers operate the PDS safely and efficiently.
4. All persons who exit from the predicted hazard area depart through the PDS.
5. Permanent records of the name, time, decontamination method, post-decontamination
monitoring results, and monitoring instruments used are maintained for all persons processed
through the PDS.
6. Containers holding PPE and other contaminated material are closed, sealed, confirmed to be
free from external contamination, and marked appropriately for storage, treatment, or
disposal.
7. PDS supervisor reports the status of decontamination operations at regular intervals to the
Field Operations Branch Chief.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(8), 5-4, 13-2, 13-5 and 13-6
2. Installation CAIRA Plan
C-Outcome 4-9
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.9.F
Task: Operate an Equipment Decontamination Station
Evaluated Component: Chemical workers at the EDS
Expected Outcomes: Vehicles, supplies, material, tools and equipment are determined to be free
from contamination before leaving the predicted hazard area. Containers holding contaminated
material are packaged properly for storage and disposal.
Steps:
1. Chemical workers set up the EDS to provide for safe and efficient operations within the
contamination reduction area. The location is confirmed free from contamination.
2. Chemical workers confirm that sufficient personnel, materials, and supplies are available to
process vehicles, supplies, material, tools and equipment from within the predicted hazard
area and to sustain decontamination operations for the duration of the response.
3. Chemical workers operate the EDS safely and efficiently.
4. All vehicles, supplies, material, tools, and equipment removed from the predicted hazard area
depart through the EDS.
5. Permanent and unique identifiers are affixed to all supplies, material, tools, equipment, and
containers processed through the EDS.
6. Permanent records of each vehicle and other objects and materials processed through the
EDS are maintained. The record includes the identity, time and decontamination method,
post-decontamination monitoring results, and monitoring instrument used.
7. All vehicles and other objects and materials are permanently marked to show their
decontamination status. Containers holding contaminated material are closed, sealed,
confirmed to be free from external contamination, and marked appropriately for storage and
disposal.
8. EDS supervisor reports the status of decontamination operations at regular intervals to the
Field Operations Branch Chief.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(8), 5-4, 13-2, 13-5 and 13-6
2. Installation CAIRA Plan
C-Outcome 4-10
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.10.F
Task: Conduct Agent Containment Operations
Evaluated Component: Field Operations Branch staff and field response teams
Expected Outcomes: The amount of agent released is limited to the smallest possible quantity
over the smallest possible area. The release is terminated promptly at its source as soon as this
can be done safely.
Steps:
1. Field Operations Branch staff and response team leaders assess the situation and develop
plans for collecting and containing the release.
2. Field Operations Branch Chief and/or Incident Commander approve work plans prior to
beginning release control operations.
3. Responders properly don appropriate PPE before working in potentially hazardous
environments.
4. Responders contain liquid agent spills by using methods or equipment that will obtain
expedient results, e.g., closing or plugging containers, over-packing leaking containers,
covering the source container, or using absorbent or neutralizing materials.
5. Firefighters suppress vapor releases by using firefighting foam, hazardous materials foam, or
other vapor barrier materials.
6. If the leak or spill is in a storage structure, responders close the door and install a filter unit
on the rear vent.
7. If munitions with explosive components are damaged or exposed to impact or fire, EOD
technicians render the munitions safe before they are moved or packaged. The Incident
Commander approves alternate techniques if EOD technicians cannot safely render the
munitions safe using standard procedures.
8. Response team leaders keep the Field Operations Branch Chief and EOC staff informed
about containment operations.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(8), 7-2, 7-3, 13-2, 13-3, 135 and 13-6
2. DA Pam 385-61: Toxic Chemical Agent Safety Standards, December 2008
3. Installation CAIRA Plan
C-Outcome 4-11
CSEPP Exercise Policy and Guidance
June 19, 2009
A.4.11.F
Task: Mitigate the Effects of the Agent Release
Evaluated Component: Field Operations Branch staff and field response teams
Expected Outcomes: Contaminated facilities and materials are safely decontaminated, sealed, or
packaged, and are disposed of safely and legally.
Steps:
1. Response team leaders and Field Operations Branch staff assess the situation and develop
plans for mitigating the effects of the release.
2. Field Operations Branch Chief and/or Incident Commander approve mitigation plans prior to
beginning operations.
3. Response teams properly don appropriate PPE before proceeding to begin mitigation
operations.
4. Response teams absorb, neutralize, or collect residual liquid agent and aerosol deposition.
5. Chemical workers collect and package contaminated tools and equipment, decontamination
byproducts, materials, and soil. Items are processed through the EDS for appropriate
disposal.
6. If the release occurred in a storage structure, the structure is thoroughly decontaminated or
sealed.
7. Response teams continuously monitor all areas within the Contamination Reduction Area
and sample for agent residue and hazardous decontamination by-products.
8. Response teams record and archive monitoring and sampling results for response records.
9. Response team leaders keep the Field Operations Branch Chief and EOC staff informed
about clean-up operations.
10. Response team members request additional personnel or equipment from the Field
Operations Branch Chief or EOC staff, as needed.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(8), 7-2, 7-3, 13-3, 13-5 and
13-6
2. DA Pam 385-61: Toxic Chemical Agent Safety Standards, December 2008
3. Installation CAIRA Plan
C-Outcome 4-12
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 5: Protection
This outcome includes all activities related to protecting the on-post and off-post populations,
including special populations, by making appropriate protective action decisions, activating alert
and notification systems, disseminating protective action messages, providing access control and
security, activating and operating reception centers and mass care shelters and coordinating
support services for affected populations.
OUTCOME EVALUATION MAP
INSTALLATION
Field
EOC
A.5.1.E Make OnPost Protective
Action Decisions
A.5.4. Evacuate
and Secure the
Predicted Hazard
Area
A.5.5. F Control
On-Post
Population
Evacuation
A.5.6.F Assemble,
Screen, and
Account
for the On-Post
Population
A.5.7. F Provide
Transportation for
Evacuation
A.5.2.E Activate OnPost Alert and
Notification Systems
A.5.3.E Direct and
Control Protection of
the Post Population
STATE/COUNTY
Field
EOC
C.5.1.E Make Off-Post
Protective Action
Decisions
C.5.2.E Select or
Prepare Protective
Action Messages
C.5.3.E Activate OffPost Alert and
Notification Systems
C.5.4.F Conduct
Route Alerting
C.5.6.F Establish
Traffic and Access
Control Points
C.5.8.F Implement
Protective Actions
for Schools and
Day Care Centers
A.5.8.E Coordinate
Support Services for
the Army Community
A.5.9.E. Coordinate
Claims Services for
the Affected
Population
C.5.10.F Implement
Protection of
Special Populations
C.5.12.F Operate
Reception Centers
C.5.14.F Operate
Shelters
C-Outcome 5-1
C.5.5.E Direct and
Control Activation of
Traffic and Access
Control Points
C.5.7.E Direct and
Control Protective
Actions for Schools
and Day Care Centers
C.5.9.E Direct and
Control Protection of
Special Populations
C.5.11.E Direct and
Control Reception
Center Activation and
Operations
C.5.13.E Direct and
Control Shelter
Activation and
Operations
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.1.E
Task: Make On-Post Protective Action Decisions
Evaluated Component: Emergency Operations Center staff and Incident Commander,
Expected Outcomes: Optimum protective action decisions to protect the at-risk populations on
post are made quickly. Decisions to adjust or cancel PADs are made as conditions warrant.
Steps:
1. Upon receipt of a report of a CAI, a hazard analyst determines the perimeter of the on-post
predicted hazard area, considering current and predicted meteorology; hazard plume plots;
the potential for aerosol deposition; the Short Term Exposure Limit risk envelope for
chemical workers and unprotected emergency responders; potential explosives fragmentation
hazards; pre-planned locations for the PDS and EDS: and the risk envelope for all at-risk post
populations, and recommends on-post protective action decisions (PAD) to an Army official
authorized to implement on-post PADs.
2. An authorized Army official considers the advice of the hazard analyst, then decides the
appropriate PADs for the on-post population, to include persons near the CAI site who are
not essential to, or associated with, the response.
3. The Incident Commander assesses reports concerning the status of the protection of the atrisk population in the predicted hazard area and makes new or different PADs when reports
indicate problems in implementation of protective actions.
4. Hazard analysts and the Incident Commander repeat the above steps when meteorology
changes occur or new information about the event becomes available, thus adjusting or
cancelling on-post PADs as appropriate. This includes recommending the relocation from
shelters at times that minimize exposure to infiltrated vapors.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sections D and E
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3.2 and 5.2
4. CSEPP Policy Paper #1: Definition of Maximum Protection May 1991
5. CSEPP Policy Paper #20: Adoption of Acute Exposure Guideline Levels (AEGLS) (Revised),
February 2003
6. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-4 and 3-5
7. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.2.E
Task: Activate On-Post Alert and Notification Systems
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcome: All persons initially in the on-post predicted hazard area are instructed on
protective actions appropriate for their specific location (within the planned timeframe) of the
PAD.
Steps:
1. Prepare protective action messages to be broadcast over indoor and outdoor alert and
notification systems. If a location other than the EOC activates these systems, EOC staff
ensures the correct protective action messages are broadcast.
2. Activate indoor and outdoor alert and notification systems with sufficient lead time so that
initial instructions are received within the planned timeframe.
3. Activate auxiliary warning systems and devices.
4. Confirm that the alert and notification systems functioned properly and broadcast the correct
messages. They immediately notify the Incident Commander of any failure of alert and
notification systems or devices.
5. EOC staff immediately activates backup notification systems to cover any area where alert
and notification systems or devices failed. Backup systems include route alerting by security
forces and radio and telephonic notification to selected facilities.
6. Incident Commander determines the impact of delayed dissemination of protective action
instructions and adjusts subsequent response actions accordingly.
7. Reactivate primary on-post indoor and outdoor warning systems with appropriate notification
messages at least every 12 minutes for the first hour and every 20 minutes thereafter, as long
as there is danger in the affected areas, unless directed otherwise by the Incident
Commander.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3.3 and 5.3
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-4 and 3-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.3.E
Task: Direct and Control Protection of the Post Population
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: Arrangements are made to secure the on-post predicted hazard area, and
move the at-risk population to safe locations.
Steps:
1. Review selected evacuation routes consistent with PADs. Identify situations that could cause
traffic queues to form. Modify the evacuation routes to mitigate the effects of these
conditions.
2. Select predetermined or identify ad hoc traffic control points consistent with PADs that
support the selected evacuation routes. Identify locations for access control points that will
prevent unauthorized people from entering the predicted hazard area. Determine which
locations are to be staffed or barricaded (not staffed).
3. Dispatch security forces to provide traffic and access control with appropriate vehicles,
equipment, and materials to specified control points.
4. Coordinate on-post traffic and access control activities with off-post jurisdictions.
5. Direct the repositioning of traffic or access control points as PADs change.
6. Track the status of persons who took temporary shelter within the predicted hazard area and
arrange their relocation at times that minimize exposure to infiltrating vapors.
7. Track the assembly of evacuees at pre-designated locations to account for all of the at-risk
population. Direct actions to account for known or suspected missing persons, and to treat
potential agent exposure victims arriving at assembly points.
8. Arrange transportation for at-risk personnel who lack the means to move to safe locations.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, sec. B and chapter IV, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sec. E
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 5.2
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 5-2, 5-3, 5-4, and 13-2
5. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.4.F
Task: Evacuate and Secure the Predicted Hazard Area
Evaluated Component: Security forces, chemical workers, and facility personnel
Expected Outcomes: Non-essential personnel are removed from the predicted hazard area and a
security cordon is established and enforced around this area.
Steps:
1. Security guards and non-essential workers in the predicted hazard area properly don
appropriate PPE and acknowledge alarms.
2. Field Operations Branch Chief or the senior responder in the field promptly identifies the
boundaries of the on-post predicted hazard area in consultation with hazard analysts in the
EOC and security supervisors. The perimeter of the on-post predicted hazard area considers:
the Short Term Exposure Limit risk envelope; potential explosives fragmentation hazard; the
risk envelope; pre-planned locations for the PDS and EDS; and locations for effective access
control points (ACP).
3. Security guards survey their areas of responsibility and direct the evacuation of non-essential
personnel from within the predicted hazard area.
4. Security guards set up a security cordon around the predicted hazard area.
5. Supervisors ensure no guards are positioned inside the predicted hazard area unless they are
dressed in appropriate PPE.
6. Security guards set up and operate ACPs for all responders entering or leaving the predicted
hazard area, including at least one ACP near the PDS and the EDS.
7. Security guards maintain accountability of all responders within the security cordon.
8. Security supervisor reports the status of security operations at regular intervals to the Field
Operations Branch Chief and EOC staff.
9. Security guards relocate promptly if circumstances warrant change in the size or shape of the
predicted hazard area, the location of the PDS and EDS, or security requirements.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 5-2, 5-3, 5-4, and 13-2
3. Installation Guard Orders
4. Installation Physical Security Plan
5. Installation CAIRA Plan
C-Outcome 5-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.5. F
Task: Control On-Post Population Evacuation
Evaluated Component: Security forces
Expected Outcomes: Traffic control points and unstaffed barricades are in place outside of the
predicted hazard area in time to expedite prompt and orderly evacuation from the predicted
hazard area. The at-risk post population is evacuated safely and expeditiously.
Steps:
1. Set up barricades and operate traffic control points outside of the predicted hazard area.
2. Conduct route alerting in select areas if requested by the Incident Commander.
3. Security forces make regular communications checks and report progress in evacuation
activities to the EOC staff.
4. Direct evacuees to safe locations and expedite their movement. Priority is given to
emergency vehicles.
5. Report incidents of potential agent exposure among evacuees, and arrange transport for atrisk persons who lack transportation.
6. Promptly relocate TCPs as needed. TCPs might be set up close to the incident site initially,
then relocated as the size and shape of the predicted hazard area changes over time.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section E
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5 and 5-4
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.6.F
Task: Assemble, Screen, and Account for the On-Post Population
Evaluated Component: Supervisors and heads of families at assembly points
Expected Outcomes: The on-post population is assembled, accounted for, and screened for
agent exposure. This population is ready to evacuate if directed.
Steps:
1. Upon receipt of instructions to evacuate from the predicted hazard area, designated
supervisors and heads of families open assembly points for their facility or area.
2. Supervisors and heads of families account for all personnel by name and category (i.e.,
employee, visitor, contractor, or resident).
3. Supervisors and heads of families attempt to locate and warn unaccounted-for persons.
Consideration is given to those who might have taken temporary shelter as a protective
action, and will need to be accounted for and screened after ending temporary shelter.
4. Supervisors and heads of families report the status of personnel in their facility or area to the
Evacuation Coordinator in the EOC.
5. Supervisors and heads of families screen personnel for potential agent exposure, based on
their location when the release occurred, their travel route to the assembly point, or if they
are presenting symptoms of agent exposure. Arrangements are made for treatment and
transport of potential agent exposure victims.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section E
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, section 5.2
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5
5. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.7. F
Task: Provide Transportation for Evacuation
Evaluated Component: Transportation workers at assembly points
Expected Outcomes: Sufficient transport vehicles and drivers are available where and when
needed to evacuate all or part of the post population to a safe location.
Steps:
1. Individuals who have access to vehicles evacuate without assistance when directed.
2. Upon notification of evacuation requirements, designated evacuation drivers ensure that
vehicles are serviceable with sufficient fuel to support the mission prior to leaving for
assembly points.
3. Drivers have or obtain maps and communications equipment to support their mission.
4. Drivers configure vehicles to accommodate special populations, if applicable.
5. Drivers form evacuation convoys at the assembly points.
6. Evacuees load on vehicles, and are accounted for by a vehicle manifest or some other
positive means. This information is passed to the Evacuation Coordinator in the EOC.
7. Evacuees are transported to appropriate safe locations, which might be off post.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section E
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-4 and 3-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-8
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.8.E
Task: Coordinate Support Services for the Army Community
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The need is assessed and arrangements are made to provide the Army
community and their families with counseling, spiritual support, and veterinary services.
Steps:
1. Determine the need for and request augmentation for support services:
a. Clergy or counselor support from local community-based programs, support
installations, or the AMC Chaplain Crisis Response Team.
b. Veterinary assets from supporting installations or AMC.
2. Provide appropriate information about the event and local circumstances to support the
requests and detail what resources are needed.
3. Coordinate the arrival of, and arrange for, logistic support for requested staff:
a. Check-in and in-brief procedures – where and when they check in and who will brief
them.
b. Workspace, billeting and other support as needed.
4. Make arrangements to publicize the availability of support services for the on-post Army
community and their families.
5. Inform the Incident Commander about support service activities and any problems that
require extraordinary action or intervention.
References:
1. AR 40-905: Veterinary Health Services, September 1994
2. AR 165-1: Chaplain Activities in the United States Army, March 2005
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5
4. Installation CAIRA plan and supporting agreements and procedures
C-Outcome 5-9
CSEPP Exercise Policy and Guidance
June 19, 2009
A.5.9.E
Task: Coordinate Claims Services for the Affected Population
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The need is assessed and arrangements made to provide claims services to
members of the on-post and off-post communities.
Steps:
1. Determine the need for claims services and request claims service augmentation from Army
legal staff at supporting installations and the Army Claims Service.
2. Provide appropriate information about the CAI and local circumstances to support the
requests and detail what resources are needed.
3. Coordinate the arrival of and arrange logistic support for requested staff, to include reception
and briefing upon arrival and assignment of lodging and work space.
4. Make arrangements to publicize the availability of claims services to the off-post community
as well as the Army community.
5. Inform the Incident Commander about claims service activities and any problems that require
extraordinary action or intervention.
References:
1. AR 27-20: Claims, July 2003
2. DA Pam 27-162: Claims Procedures, March 2008
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5 and 10-1 through 10-4
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 5-10
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.1.E
Task: Make Off-Post Protective Action Decisions
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: Protective action decisions that are appropriate for the risk are made
quickly. Decisions to adjust or cancel PADs are made as conditions warrant. The PADs are made
known to appropriate jurisdictions, individuals, and agencies.
Steps:
1. Upon receipt of the CENL and PAR from the Army, an authorized official quickly decides
on an appropriate protective action decisions (PAD) for the jurisdiction. The decision
considers current and predicted meteorology; hazard plume plots; the risk envelope for all atrisk populations, protective action guides in the jurisdiction CSEPP plan; shelter availability;
evacuation time estimates; and relative exposure savings between evacuation and sheltering.
If analysis factors match predetermined criteria, pre-existing PADs are used. Otherwise, the
PADs are based on judgment and experience.
2. All PADs are communicated promptly and directly to the installation EOC, to the JIC when
activated, to other jurisdictions that are affected by the implications of the PAD (e.g.,
evacuees being sent to shelter in an adjacent jurisdiction).
3. The Incident Commander assesses reports concerning the status of the protection of the atrisk population and directs remedies when reports are not forthcoming or indicate delays in
implementation of protective actions.
4. After the initial PAD, subsequent PADs are made as appropriate after analyzing new data or
upon receipt of a new PAR from the installation. This includes recommending the
ventilation or exit from shelters at times that minimize exposure to infiltrated vapors.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sections D and E
3. CSEPP Policy Paper #1: Definition of Maximum Protection May 1991
4. CSEPP Policy Paper #20: Adoption of Acute Exposure Guideline Levels (AEGLS) (Revised),
February 2003
5. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3.2 and 5.2
6. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 6, pp. 6-9, 6-10; appx. C, p. C-16
7. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-11
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.2.E
Task: Select or Prepare Protective Action Messages
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Appropriate protective action messages are prepared for dissemination to
the affected off-post population.
Steps:
1. Identify and select pre-scripted protective action messages appropriate for the PAD to be
disseminated to the affected population. These messages are for broadcast through the EAS
and/or other broadcast media. The same or similar messages might be broadcast on TARs
and sirens, and voice mail, text messaging, and reverse 911 systems.
2. Fill in the blanks of the pre-scripted messages or modify selected messages with information
specific to the incident as appropriate for the PAD.
3. Prepare appropriate protective action messages if there are no pre-scripted messages
appropriate for the PAD.
4. Ensure that the needs of mobility, hearing, or visually impaired citizens, non-English
speaking citizens, and institutions are addressed in the protective action messages.
5. Ensure protective action messages are coordinated and approved by the appropriate
authorities prior to dissemination. These messages should be tracked through a numbering
system or some other identifying factor.
6. Provide copies of protective action messages to the installation, the JIC, and adjacent
jurisdiction EOCs.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B; chapter V, section A
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sections B, D and E
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3.3 and 5.3
4. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 6, p. 6-9; appx. C, p. C-16
5. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-12
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.3.E
Task: Activate Off-Post Alert and Notification Systems
Evaluated Component: Off-Post Warning Point staff or Emergency Operations Center staff
Expected Outcomes: All persons in the off-post predicted hazard area are instructed on
protective actions appropriate for their specific location within the eight minutes of the PAD.
Steps:
1. Off-post warning point staff or EOC staff activates indoor and outdoor alert and notification
systems in time for instructions to be received within eight minutes of the time the PAD is
determined. This includes arranging for broadcast of EAS messages within eight minutes of
the time the PAD is determined when EAS messages are the primary means of disseminating
the protective action instructions. If a location other than the EOC activates these systems,
EOC staff ensures that the correct protective action messages are broadcast.
2. Activate auxiliary notification systems. Consider route alerting based on:
a. The plume arrival time for the area requiring route alerting
b. The time required for resources to arrive at the designated routes
c. The availability of safe routes to, from, and within the alert area
d. The amount of time required to complete the route
3. If route alerting is selected, provide information regarding safe routes to and from the alert
location and any required hazard information (e.g., time to abandon the route).
4. Provide protective action instructions directly to specified facilities, e.g., medical treatment
facilities, large businesses, transportation operators, and major recreational facilities.
5. Confirm the alert and notification systems functioned properly and broadcast the correct
messages. This includes the broadcast of EAS messages when EAS messages are the primary
means of disseminating the protective action instructions. They immediately notify the
Incident Commander of any failure of alert and notification systems or devices.
6. EOC staff immediately activates backup notification systems (e.g., radio and telephonic
notification) to cover any area where alert and notification systems or devices failed.
7. Incident Commander determines the impact of delayed dissemination of protective action
instructions and adjusts subsequent response actions accordingly.
8. Reactivate primary indoor and outdoor warning systems with appropriate notification
messages at least every 12 minutes for the first hour and every 20 minutes thereafter, as long
as there is danger in the affected areas.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3.3 and 5.3
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-13
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.4.F
Task: Conduct Route Alerting
Evaluated Component: Firefighters and law enforcement officials
Expected Outcomes: All persons in the predicted hazard area receive the appropriate protective
action instructions.
Steps:
1. Receive the instruction to conduct route alerting from the EOC.
2. Identify route alerting teams and vehicles. Perform communications checks.
3. Supervisors provide teams with maps and directions for the area where they are to conduct
route alerting; brief teams on safe routes to and from the area, expected stay times, and other
hazard protection information; and provide teams with a copy of the message to be broadcast
over the vehicle public address system.
4. Route alert teams conduct population warning, traveling at a speed that ensures the entire
message is heard as they pass through their designated warning areas.
5. Route alerting teams complete their mission within the designated time.
6. Route alert teams provide status reports to the EOC according to established plans and
procedures.
References:
1. CSEPP Planning Guidance, June 2008, chapter V, section A
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 6, p. 6-9; appx. C, p. C-16
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-14
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.5.E
Task: Direct and Control Activation of Traffic and Access Control Points
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Traffic control points are in place in time to support the evacuation order
and facilitate an orderly evacuation. Access to the predicted hazard area is prevented.
Steps:
1. Review selected evacuation routes. Identify situations (e.g., toll booths, railroad crossings),
traffic lane reductions, and barriers (e.g., vehicle accidents, fog, heavy rain, highway
maintenance) that could cause traffic queues to form. Modify the evacuation routes to
mitigate the effects of these conditions.
2. Select predetermined or identify ad hoc traffic control points that support the selected
evacuation routes. Identify locations for access control points that will prevent unauthorized
people from entering the predicted hazard area. Determine which locations are to be staffed
or barricaded (not staffed).
3. Dispatch traffic and access control crews (e.g., police, fire, public works) with appropriate
vehicles, equipment, and materials to specified control points.
4. Change traffic lights at locations to facilitate traffic movement. Activate reader/message
boards with appropriate message.
5. Dispatch highway department crews to clear evacuation routes of snow or debris as required.
6. Dispatch tow trucks to locations for handling disabled vehicles and dispensing emergency
gasoline supplies.
7. Brief TCP crews on modifications to evacuation routes. Provide all evacuation support crews
with appropriate maps, diagrams, and implementing instructions.
8. Contact appropriate government organizations or businesses to block access to the predicted
hazard area by rail, water, and air traffic.
9. Coordinate traffic and access control activities with the installation and adjacent jurisdictions.
Notify the installation EOC and adjacent jurisdictions when TCPs/ACPs have been
established or moved.
10. Direct the repositioning of traffic or access control points and/or mobilizing additional
resources as changes in conditions occur.
11. Review rosters to ensure continuous, 24-hour operations, and assign traffic and access
control personnel to tasks and shifts where they are most needed. Provide a transition or
situation briefing to later shift personnel before they begin work.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section E
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-15
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.6.F
Task: Establish Traffic and Access Control Points
Evaluated Component: Law enforcement officers, firefighters, and Public Works Department
personnel at traffic and access control points.
Expected Outcomes: Traffic and access control points are in place in time to support the
evacuation order. An orderly evacuation is facilitated, and access to the predicted hazard area by
unauthorized persons is prevented.
Steps:
1. If sufficient time is available, executing agency inventories and stages crews, vehicles, and
equipment to support establishment of the specified ACPs and TCPs.
2. If not previously determined, identify locations to be staffed and those to be barricaded and
not staffed.
3. Move to designated locations as requested by the EOC to the executing agency.
4. Set up equipment (including message/reader boards) in the proper locations to prevent access
to restricted area and to direct movement out of the area.
5. Make communications checks and report operational status to the appropriate supervisor or
EOC staff. Make follow-up reports at regular intervals.
6. Provide emergency incident information and direct evacuees along evacuation routes.
7. Prevent unauthorized access into the predicted hazard area. Facilitate the movement of
emergency vehicles and crews through restricted areas.
8. Promptly relocate TCPs and ACPs as directed by supervisors.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section E
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-16
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.7.E
Task: Direct and Control Protective Actions for Schools and Day Care Centers
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Arrangements are made for all school and day care students and staff to
be sheltered-in-place or promptly and safely evacuated to host schools, day care facilities, or
reception centers. Parents are notified when and where to reunite with their children.
Steps:
1. Identify at-risk schools and day care centers.
2. Contact at-risk schools and day care centers and inform them of the protective action to be
implemented for their specific situation. Obtain information about any assistance they may
need.
3. Compile resource requests and contact resource providers to obtain needed support.
4. Stage transportation assets. Brief drivers on the hazard area, routes to follow, emergency
procedures, pick-up points, and final destinations.
5. Coordinate with traffic control personnel to expedite movement of transportation assets to
and from schools and day care centers.
6. EOC and/or school staffs notify host schools, day care facilities, or reception centers to
prepare to receive school and day care center evacuees.
7. If schools and day care centers were directed to shelter-in-place, provide appropriate
assistance for implementing sheltering measures.
8. Promptly communicate changes in directed protective actions (e.g., from shelter-in-place to
evacuation) to the affected schools. Repeat previous steps, as appropriate, to support the
change in protective action.
9. Provide parents and guardians with information regarding protective actions taken at
individual schools and day care centers, the location of host schools and day care facilities,
and procedures for reuniting with their children.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sections D, E, and F
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-16, C-17
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-17
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.8.F
Task: Implement Protective Actions for Schools and Day Care Centers
Evaluated Component: School system administrators and Day Care Center operators
Expected Outcomes: All school and day care students and personnel are sheltered-in-place or
are promptly and safely evacuated to host schools, day care facilities, or reception centers.
Steps:
1. If directed to shelter-in-place, implement normal, expedient, or pressurized shelter-in-place
procedures.
2. If directed to evacuate, identify transportation resources needed and request prompt
deployment, including requesting additional resources.
3. Transportation providers:
a. Mobilize vehicles and crews.
b. Brief drivers on emergency procedures, location of pick-up point, location of host facility
(destination), and routes to follow to the pick-up point and final destination.
c. Establish and maintain communication for the duration of the evacuation.
4. If privately owned vehicles are used (e.g., by a small day care facility), drivers are provided
with maps and briefed on emergency procedures, the destination, and the route to follow.
5. Children and accompanying adults are assembled, boarded on buses or other transportation
assets, and transported to the host facility.
6. Schools and day care centers respond promptly and correctly to changes in the protective
action (e.g., from sheltering in-place to evacuation).
7. Ensure accountability of all students, facility, and school employees when they are sheltered
in place or evacuated to a reception center/shelter.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section F
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3 and 4
4. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-16, C-17
5. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-18
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.9.E
Task: Direct and Control Protection of Special Populations
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Arrangements are made for special populations to be sheltered-in-place or
promptly and safely evacuate to host facilities or reception centers.
Steps:
1. Identify at-risk special populations and facilities.
2. Contact at-risk special populations and facilities and inform them of the protective action to
be implemented for their specific situation. Obtain information about any assistance they
may need.
3. Compile resource requests and contact resource providers to obtain needed support.
4. Stage transportation assets. Brief drivers on the hazard area, routes to follow, emergency
procedures, pick-up points, and final destinations.
5. Coordinate with traffic control personnel to expedite movement of transportation assets to
and from special population pick-up routes and special facilities.
6. Inform transportation-dependent populations how to obtain transportation out of the hazard
area.
7. EOC notifies host facilities or reception centers to prepare to receive special population
evacuees.
8. If special populations or facilities were directed to shelter-in-place, provide appropriate
assistance for implementing sheltering measures.
9. Promptly communicate changes in directed protective actions (e.g., from shelter-in-place to
evacuation) to the affected special populations and facilities. Repeat previous steps, as
appropriate, to support the change in protective action.
10. Provide the public at large with information regarding protective actions taken by special
populations and facilities, the location of host facilities or reception centers where the special
populations have been evacuated, and procedures for reuniting with their family members
who may be part of an affected special population.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, sections D, E, and F
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 4, p. 4-5; chapter 6, pp. 6-2, 6-10; appx.
B, p. B-7; appx. C, pp. C-6, C-8, C-16—C-18
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-19
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.10.F
Task: Implement Protection of Special Populations
Evaluated Component: Special population sites operators and transportation providers
Expected Outcomes: All special populations are sheltered-in-place or promptly and safely
evacuated to host facilities or reception centers.
Steps:
1. If directed to shelter-in-place, implement normal, expedient, or pressurized shelter-in-place
procedures, following local procedures.
2. If directed to evacuate, identify transportation resources needed and request prompt
deployment, including requesting additional resources.
3. Transportation providers:
a. Mobilize vehicles and crews.
b. Brief drivers on emergency procedures, location of pick-up points, location of host
facility (destination), and routes to follow to the pick-up points and final destination.
c. Establish and maintain communication for the duration of the evacuation.
4. If privately owned vehicles are used, drivers are provided with maps and briefed on
emergency procedures, the destination, and the route to follow.
5. Institutional populations are assembled, boarded on buses or other transportation assets, and
transported to the host facility.
6. Special populations and facilities respond promptly and correctly to changes in the protective
action (e.g., from sheltering in-place to evacuation).
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section F
3. CSEPP Shelter-In-Place Protective Action Guide Book, May 2006, sections 3 and 4
4. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, chapter 4, p. 4-5; chapter 6, pp. 6-2, 6-10; appx.
B, p. B-7; appx. C, pp. C-6, C-8, C-16—C-18
5. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-20
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.11.E
Task: Direct and Control Reception Center Activation and Operations
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Direction and control of reception center activities is established.
Reception center operations are coordinated to ensure the adequacy and efficiency of support for
evacuees.
Steps:
1. Determine number of reception centers to be activated. Select predetermined locations or
identify alternate locations along evacuation routes that will not impede evacuation.
2. Notify the agency identified in the plan or procedures to operate reception centers and direct
them to mobilize staff and equipment to establish the facilities.
3. Notify agencies that provide support to the reception center (e.g., EMS, law enforcement).
4. Provide operating and supporting agencies with information identifying reception centers that
will be opened, the hazard area, routes to take to the reception centers, and en-route
emergency procedures.
5. Coordinate with traffic control personnel to expedite movement of reception center resources
to the designated locations.
6. Notify the installation, JIC/JIS, and adjacent jurisdiction EOCs of the decision to open
reception centers and identify the location(s).
7. Receive reports and solicit information regarding the status of reception center operations
and assess the need for additional staff or equipment.
8. Obtain and arrange for distribution of supplies and equipment needed to sustain reception
center operations.
9. Coordinate and assign additional personnel to ensure continuous, 24-hour operations.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, Section B and chapter IV, sections A, B
and C
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, p. C-17
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-21
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.12.F
Task: Operate Reception Centers
Evaluated Component: Reception Center staff
Expected Outcomes: Appropriate reception centers are fully staffed and functional to support
the expected number of evacuees.
Steps:
1. Set up the reception center facility according to established plans and procedures. Provide a
report to the EOC when the center is ready to process evacuees.
2. Using established protocols and procedures, register evacuees as they arrive at the reception
center.
3. Assign evacuees to shelters based upon their needs and desire for shelter. Make arrangements
for the care and handling of evacuees’ pets.
4. Make periodic reports to the EOC according to local plans and procedures.
5. Ensure continuous, 24-hour operations and provide a transition briefing to replacement shift
personnel.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B and chapter IV, sections A, B
and C
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, p. C-17
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-22
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.13.E
Task: Direct and Control Shelter Activation and Operations
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Direction and control of shelter activities is established. Shelter
operations are coordinated to ensure the adequacy and efficiency of support for evacuees.
Steps:
1. Notify the agency identified in the plan or procedures (e.g., the American Red Cross) to
operate shelters and direct them to mobilize resources to establish the facilities.
2. Notify agencies that provide support to shelters (e.g., EMS, law enforcement).
3. In coordination with the operating agency, determine number of shelters to be opened. Select
predetermined locations or identify alternate locations along evacuation routes where they
will not impede evacuation.
4. Provide operating and supporting agencies with information identifying shelters that will be
opened, the hazard area, routes to take to the shelters, and enroute emergency procedures.
5. Coordinate with traffic control personnel to expedite movement of shelter resources to the
designated locations.
6. Notify the installation, JIC/JIS, and adjacent jurisdiction EOCs of decision to open shelters
and identify the location(s).
7. Receive reports and solicit information regarding the status of shelter operations and assess
the need for additional staff, equipment, or shelters.
8. Obtain and arrange for distribution of supplies and equipment needed to sustain shelter
operations.
9. Coordinate and assign additional personnel to ensure continuous, 24-hour operations.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B; chapter IV, sections A, B and
C
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, p. C-17
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-23
CSEPP Exercise Policy and Guidance
June 19, 2009
C.5.14.F
Task: Operate Shelters
Evaluated Component: Shelter staff
Expected Outcomes: Evacuees receive essential care services until it is safe to return home.
Steps:
1. Set up the shelter facility according to established plans and procedures.
2. Verify that food service, security, first aid and medical service, childcare, sanitation, social
services, and disaster welfare information services are in place. Provide a report to the EOC
when the shelter is ready to receive evacuees.
3. Check evacuees to ascertain if they have been through reception and registration, including
screening for contamination if necessary.
4. Meet the needs of special populations, mobility impaired, or medically dependent
individuals.
5. Provide evacuees with assistance in locating and uniting with separated family members. As
needed, contact other shelters to locate separated family members, and handle inquiries from
other shelter locations seeking information on shelter occupants.
6. Make arrangements for the care and handling of evacuees’ pets.
7. Make periodic reports to the EOC according to local plans and procedures.
8. Notify EOC to open other facilities as capacity is neared.
9. Ensure continuous, 24-hour operations and provide a transition briefing to replacement shift
personnel.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section B and chapter IV, sections A, B
and C
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, p. C-17
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 5-24
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 6: Victim Care
This outcome includes all activities related to treating on-post contaminated casualties at the
accident site and installation; screening, treating, and decontaminating off-post victims; victim
transport; treatment at off-post medical facilities; patient tracking; and handling and tracking
disposition of human remains.
OUTCOME EVALUATION MAP
INSTALLATION
Field
EOC
A.6.1.F Provide
Immediate
Emergency Aid at
the Incident Site
A.6.2.F Prepare
Medical Treatment
Facility to
Receive Patients
A.6.3.F Provide
Emergency Triage,
Treatment, and
Stabilization in the
Field
A.6.4.F Make Victim A.6.5.E Track the
Status Reports
Location and Status
of Victims
A.6.6.F
Decontaminate
Patients in the Field
A.6.7.F Transport
Patients to a Medical
Treatment Facility
A.6.8.F Treat
Patients at a Medical
Treatment Facility
A.6.10.F Collect and
Decontaminate
Human Remains
A.6.9.E Notify Nextof-Kin
STATE/COUNTY
Field
EOC
C.6.1.F
C.6.1.E
Communication
Communication
C.6.2.F Prepare
Medical Treatment
Facility to Receive
Patients
C.6.3.F PreDecontamination
Triage
C.6.4.F
Decontamination and
Post Decontamination
Triage
C.6.5.F Transport
Evacuees/Patients to a
Shelter or Medical
Treatment Facility
C.6.6.F Treat Patients
at a Medical Treatment
Facility
C.6.7.F Collect and
Decontaminate
Human Remains
A.6.11.E Coordinate
Disposition of
Human Remains
C-Outcome 6-1
C.6.8.E Track the
Location of
Evacuees, Patients
and Fatalities
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.1.F
Task: Provide Immediate Emergency Aid at the Incident Site
Evaluated Component: First responders other than medical professionals, e.g., chemical
workers, security guards, and firefighters
Expected Outcomes: Victims are saved from additional trauma injury, and agent exposure at the
incident site. Appropriate lifesaving self-aid and first aid is accomplished. Collection of key
information on patient history and treatment is begun.
Steps:
1. Victims and coworkers perform immediate self-aid and buddy-aid, continuing until medical
response teams assume treatment. This includes:
a. Donning PPE, as appropriate.
b. Moving victims from the immediate danger area.
c. Providing the airway, breathing, and circulation (ABC) of CPR, controlling blood loss,
supporting fractures, and administering antidotes. Note that emergency treatment to save
life or limb takes precedence over decontamination.
d. Removing gross contamination from the victim’s exposed skin and PPE.
2. Move victims to a clean location and conduct expedient decontamination, continuing life
support and first aid treatment during movement.
3. Prepare victims for immediate triage by the medical response team upon completion of
decontamination procedures.
4. Victims and non-medical responders initiate a patient history, with particular attention given
to the agent antidote regimen and decontamination processes accomplished.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7), 6-3, and 6-5
2. Installation CAIRA Plan
3. Operational SOPs
C-Outcome 6-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.2.F
Task: Prepare Medical Treatment Facility to Receive Patients
Evaluated Component: Medical treatment facility staff
Expected Outcomes: The medical treatment facility is prepared for the arrival and treatment of
patients.
Steps:
1. Upon notification that an incident has occurred and patients might arrive, alert all services
involved and mobilize the facility. Verify notification if not from the usual emergency
communications channels.
2. Organize to respond utilizing an Incident Command System.
3. If incoming patients might be potentially contaminated, implement the hazardous material
plan for the facility:
a. Prepare the decontamination and treatment areas.
b. Select PPE and prepare the triage, security and decontamination teams to receive
patients.
4. Notify patient transports of any special approach or entrance to the medical treatment facility.
5. Receive patient information from the incident site and patient transports.
6. Make arrangements to control access to all entrances and exits.
7. Identify and isolate potentially contaminated patients that self present to the medical
treatment facility unannounced or present themselves outside of regular EMS channels.
8. Report the status of requests to receive patients and the state of preparedness to accommodate
the requests to the patient tracking coordinator in the EOC.
References:
1.
2.
3.
4.
5.
6.
7.
8.
CSEPP Medical IPT, Hospital CSEPP Medical Evaluation Guidance, March 2003
CSEPP Planning Guidance, June 2008, chapter III, section J
DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7)and 6-3
Installation CAIRA Plan
Medical treatment facility emergency response plan
29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
29 CFR 1910.134: Respiratory Protection
40 CFR 311: Worker Protection
C-Outcome 6-3
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.3.F
Task: Provide Emergency Triage, Treatment, and Stabilization in the Field
Evaluated Component: Medical Response Team members
Expected Outcome: The patient is stabilized in the field before transport to a medical treatment
facility.
Steps:
1. Responders don appropriate PPE.
2. Begin triage procedures where victims are available for assessment.
3. Collect information on patient history, treatment, and decontamination from victim,
coworkers and non-medical first responders.
4. Conduct primary patient assessment and perform additional expedient decontamination (if
needed).
5. Address life-threatening issues. Note that emergency treatment to save life or limb takes
precedence over decontamination.
6. Treat signs and symptoms. Continually assess the patient to ensure stability for transport.
7. Determine if patient will be transported to the on-post medical treatment facility or an offpost medical treatment facility.
8. Position the patient for thorough decontamination and transport to the medical treatment
facility. Continue treatment while preparing the patient for decontamination and transport.
9. Add information about triage and treatment to the patient history.
References:
1. CSEPP Medical IPT, Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003
2. CSEPP Planning Guidance, June 2008, chapter III, section J
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7), 6-3, and 6-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 6-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.4.F
Task: Make Victim Status Reports
Evaluated Component: Chemical workers, security guards, firefighters, Medical Response
Team members, and medical treatment facility staff
Expected Outcomes: Emergency responders and the medical treatment facility staff exchange
information about the location and status of on-post victims of injury or agent exposure, and
provide this information to the Emergency Operations Center staff..
Steps:
1. Emergency responders make regular reports from the field about the location and status
(extent of injury and exposure and care being provided) of all injured or exposed persons to
the on-post medical treatment facility, the Field Operations Branch Chief, and the patient
tracking coordinator in the EOC. Reports describe any delay in care for victims and a
request or recommendation for assistance to remedy the delay.
2. Medical treatment facility staff make regular reports about the location and status (extent of
injury and exposure and care being provided) of all injured or exposed persons to the patient
tracking coordinator in the EOC. Reports include any delay in care for victims and a request
or recommendation for assistance to remedy the delay.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7), 6-3, and 6-5
2. Installation CAIRA Plan
C-Outcome 6-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.5.E
Task: Track the Location and Status of Victims
Evaluated Component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: On-post victims of the incident are tracked as to their status and location,
their identities are confirmed, their medical needs are taken care of, and accurate information is
available to notify next-of-kin. No victim’s identity or information is improperly released in
reports or news releases. Information about the location and status of deceased victims is tracked
and protected with the same care and attention to detail.
Steps:
1. Upon receipt, patient information is posted to status boards in the EOC. Information includes
location and status (extent of injury and exposure and care being provided), including those
who are deceased, that are being transported or cared for by installation medical responders.
The Incident Commander is informed promptly about any significant changes in patient
status.
2. EOC staff periodically solicit updates on patient status if they are not forthcoming from the
field or from the medical treatment facility.
3. Patient confidentiality rules are strictly followed.
4. EOC staff identifies and reacts to any delays in patient care.
5. EOC staff coordinate with county and state health agencies and medical services to
exchange information about the location and status of all installation personnel who were
injured or exposed.
6. EOC staff solicit information from county and state health agencies and medical services
regarding the status of any victims of the incident who were injured or exposed off-post for
inclusion in reports to higher headquarters.
References:
1. AR 360-1: Army Public Affairs Program, September 2000, chapters. 5 and 12
2. CSEPP Planning Guidance, June 2008 chapter III, section J
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs. 3-5c(7), 6-3, and 6-5
4. DOD Directive 6025.LL-R, DOD Health information Privacy Regulation, March 2003
5. Installation CAIRA Plan
6. 45 CFR 160-164 (Department of Health and Human Services regulations)
C-Outcome 6-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.6.F
Task: Decontaminate Patients in the Field
Evaluated Component: First responders and Medical Response Team members
Expected Outcome: Patient is thoroughly decontaminated before transport to a medical
treatment facility.
Steps:
1. Don PPE and practice decontamination control.
2. Remove all contamination from the patient:
a. Remove all of the patient’s clothing and belongings, place removed items in labeled bags,
and properly secure the removed items.
b. Decontaminate exposed wounds and eyes before intact skin. Cover wounds with
waterproof dressing after decontamination. Decontaminate patient from the head down,
taking care not to introduce contaminants into open wounds.
c. Begin with the least aggressive decontamination methods, using warm water and
appropriate decontaminating solutions. Limit mechanical and chemical irritation of the
skin by washing exposed areas gently under a stream of water and scrubbing with a soft
brush or surgical sponge.
3. Confirm that contaminants are removed to the level that they pose no hazard to the patient or
responders.
4. Isolate the patient to prevent the spread of any remaining contaminants and prepare patient
for transport to a medical treatment facility.
5. Identify level of decontamination in patient history and identify (tag) the patient as
decontaminated.
References:
1. CSEPP Medical IPT, Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7), 6-3, 6-5, and 13-5b
3 Installation CAIRA Plan
C-Outcome 6-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.7.F
Task: Transport Patients to a Medical Treatment Facility
Evaluated Component: Medical Response Team members and patient transport workers
Expected Outcomes: The patient is taken to a medical treatment facility in time to prevent death
or permanent incapacitation. Transport vehicles and PPE used by transport personnel are
confirmed clean before they are returned to service.
Steps:
1. Coordinate patient transport to the on-post medical treatment facility or for direct air or
surface transport to a credentialed off-post medical treatment facility.
2. If patient is to be directly transported to a credentialed off-post medical treatment facility,
coordinate for patient admission before arrival..
3. Prepare the transport vehicle.
4. Don PPE.
5. Ensure that the patient has been decontaminated to prevent cross-contamination prior to
being placed in the transport vehicle.
6. Coordinate with the EOC staff to ensure that the patient transfer will be via a safe route and
will be expedited through on-post and off-post TCPs and ACPs.
7. Transport patient to the designated medical treatment facility. Continue appropriate treatment
during transfer and transport. Provide treatment and patient status updates to the receiving
medical treatment facility.
8. Upon arrival at the medical treatment facility, park the transport vehicle in an area designated
by the facility. Do not bring patients into the medical treatment facility until permission is
received from the facility staff.
9. After unloading the patient, confirm that the vehicle and PPE used for the transport is clean
before they are returned to service.
References:
1. CSEPP Medical IPT, Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003, sections 6, 8, and 11
2. CSEPP Planning Guidance, June 2008, chapter III, section J
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5c(7)
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 6-8
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.8.F
Task: Treat Patients at a Medical Treatment Facility
Evaluated Component: On-post medical treatment facility staff
Expected Outcomes: Patients are given appropriate medical treatment consistent with their
injuries or extent of agent exposure. Patients are stabilized and promptly transferred to off-post
medical treatment facilities.
Steps:
1. Facility staff meets the transport vehicle upon arrival and begins triage procedures.
2. Obtain and review patient history. Assess patient’s condition, paying special attention to the
type and quantity of antidote administered and the method and extent of decontamination.
3. If patient comes directly from the hazard area and has not previously been decontaminated,
have the decontamination team perform gross and secondary decontamination in the
designated area before the patient is allowed to enter the treatment facility. Bag, seal, and
label patient clothing and effects. Note on the patient history locations on the body where
contamination (if any) is found. Initial patient survey and stabilization should occur
simultaneously for these individuals.
4. If treatment required exceeds the treatment facility’s capability, refer patient to an off-post
medical treatment facility. Coordinate patient transfer with transport provider and receiving
facility.
5. After the patient is moved into the clean area of the facility, the medical staff treats
presenting signs and symptoms according to good medical practice.
6. Admit, transfer, or discharge patients.
7. Facility staff identify and isolate potentially contaminated patients who bring themselves to
the treatment facility unannounced or present themselves outside of regular EMS channels.
References:
1. CSEPP Medical IPT, Hospital CSEPP Medical Evaluation Guidance, March 2003
2. CSEPP Planning Guidance, June 2008, chapter III, section J
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(7) and 6-5
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 6-9
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.9.E
Task: Notify Next-of-Kin
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The next-of-kin of injured and exposed persons, to include fatalities, are
promptly notified and their immediate needs are supported. Information about the victims or
their next-of-kin are not reported or released unless authorized.
Steps:
1. EOC staff determine if the victims are installation employees, residents, contractors, or
visitors, and if any are members of the Armed Forces.
2. The identity of patients from the installation are positively confirmed by an Army medical
professional or a supervisor before next-of-kin notifications are made or reports or news
releases are made that identify patients by name. This includes those who are deceased.
3. Patient confidentiality rules are strictly followed.
4. If the victims are installation employees or residents, EOC staff determines the identities of
the next-of-kin from official personnel or housing records.
5. EOC staff collects all information needed to contact the next-of-kin.
6. Incident Commander’s representative (senior supervisor or human resource specialist who is
trained in next-of kin notification) contacts the next-of-kin and provides them with essential
information about the victims, following established Army protocols.
7. For military personnel, follow established DA protocols for next-of-kin notifications.
8. The victim’s employer or sponsor makes notifications of the next-of-kin of contractors or
visitors. The EOC staff tracks contractor and visitor next-of-kin notifications to ensure the
notification has been accomplished and to ascertain any special circumstances to which the
installation needs to respond.
9. Limitations on releasing the identity of the victims and/or the next-of-kin both prior to and
following the notification are followed.
References:
1. AR 360-1: Army Public Affairs Program, September 2000, chapters. 5 and 12
2. DOD Directive 6025.LL-R, DOD Health information Privacy Regulation, March 2003
3. Installation CAIRA Plan
4. 45 CFR 160-164 (Department of Health and Human Services regulations)
C-Outcome 6-10
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.10.F
Task: Collect and Decontaminate Human Remains
Evaluated Component: Medical Response Team members
Expected Outcomes: Human remains are treated with dignity and respect while being collected
and decontaminated. Human remains are prepared for unrestricted final arrangements by the
next-of-kin as soon as practicable.
Steps
1. Human remains are not moved until authorized by the Incident Commander or designated
representative, unless movement is required to prevent destruction of the body or to protect
life, safety, or health.
2. Competent medical authority confirms that the victims are deceased, confirms their identity,
and reports the information to the EOC.
3. Human remains are tagged and moved to a decontamination site when movement is
authorized.
4. Personal effects of the deceased are removed, monitored, decontaminated (if possible without
destruction), segregated by contamination status, and secured. Special provisions are made
for personal effects that cannot be decontaminated without being destroyed.
5. If the remains are identified as potentially contaminated, thoroughly decontaminate the
remains using the same procedures for exposed persons who were not fatalities to ensure
there is no hazard in handling the remains. A record is made of the methods used for
decontamination and for confirming that decontamination is complete.
6. The remains are respectfully contained and properly stored pending arrangements for transfer
to a mortuary or other appropriate facility.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section J
2. CSEPP Recovery Plan Workbook, April 2003, section 2.6
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 9-3d(9)
4. DA Pam 638-2: Procedures for the Care and Disposition of Remains and Disposition of
Personal Effects, December 2000
5. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 6-11
CSEPP Exercise Policy and Guidance
June 19, 2009
A.6.11.E
Task: Coordinate Disposition of Human Remains
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The next-of-kin are helped to claim the remains of the deceased. Legal
requirements for handling human remains are met.
Steps:
1. Receive reports of fatalities from field locations, record the information, and inform the
Incident Commander, patient tracking coordinator, human resources officer, and legal
officer. Determine if the deceased are installation employees, residents, contractors, or
visitors.
2. Contact the coroner or medical examiner to determine if an investigation as to cause of death
will be required, if the coroner or medical examiner will require custody of the remains, and
if the remains may be moved. See next-of-kin notification (A.6.9.E).
3. Coordinate Army assistance to the coroner or medical examiner.
4. Track decontamination status and location of remains and personal effects.
5. Determine next-of-kin preferences for movement of remains to a mortuary or other
appropriate facility. Assist the next-of-kin in arranging the transfer of the remains and
obtaining the personal effects of the deceased.
References:
1. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 9-3d(9)
2. DA Pam 638-2: Procedures for the Care and Disposition of Remains and Disposition of
Personal Effects, December 2000
3. CSEPP Planning Guidance, June 2008, chapter III, section J
4. CSEPP Recovery Plan Workbook, April 2003, section 2.6
5. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 6-12
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.1.F
Task: Communication – Medical Staff
Evaluated Component: Emergency Medical Services Staff, Medical Treatment Facility Staff
Expected Outcomes: Communication occurs throughout the continuum of care; initially OnPost and finally all the way through the emergency management structure.
Steps:
1. Receive initial notification and continual status reports using a bi-directional communication
exchange.
2. Employ internal communications using redundant systems.
3. Maintain external communications with all engaged medical agencies and the Emergency
Management Structures (i.e. JIC, JIS and EOC)
References:
1. CSEPP Planning Guidance, June 2008, Chapter VI
2. Department of Health and Human Services Centers for Disease Control and Prevention, CDC
Recommendations for Civilian Communities near Chemical Weapons Depots: Guidelines for
Medical Preparedness: Notice Federal Register June 27, 1995, Volume 60, no. 123, page
33310 Section III.8
3. Medical IPT Emergency Medical Service CSEPP Medical Evaluation Guidance, March
2003, section 8
4. Emergency Medical Service Standard Operating Procedure/Protocol
5. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
6. Medical IPT Hospital CSEPP Medical Evaluation Guidance, March 2003, section 9
7. Jurisdiction CSEPP Plan and supporting agreements and procedures
8. Medical Treatment Facility Emergency Response Plan
9. OSHA Best Practices for Hospital-Based First Receivers of Victims from Mass Casualty
Incidents Involving the Release of Hazardous Substances pg 36-37
C-Outcome 6-13
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.1.E
Task: Communication – EOC/JIC Medical Representative
Evaluated Component: Medical Representative in the Jurisdictional EOC/JIC
Expected Outcomes: Communication occurs throughout the continuum of care; initially OnPost and finally all the way through the emergency management structure.
Steps:
1. Transmit and receive continual status reports using a bi-directional communication exchange.
2. Employ redundant communication systems.
3. Maintain external communications with all engaged medical agencies.
References:
1. Emergency Medical Service CSEPP Medical Evaluation Guidance, March 2003, section 8
2. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
3. Hospital CSEPP Medical Evaluation Guidance, March 2003, section 9
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 6-14
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.2.F
Task: Prepare Medical Treatment Facility to Receive Patients
Evaluated Component: Medical Treatment Facility Staff
Expected Outcomes: The medical treatment facility is prepared for the arrival and treatment of
patients.
Steps:
1. Verify Exercise Regulatory Compliance Document is signed by authorized hospital
personnel.
2. Verify updated emergency management plans are in place.
3. Receive notification that an incident has occurred and patients are coming to the facility. If
notification comes from other than the usual emergency communications channels, verify the
notification.
4. Organize response utilizing an Incident Command System.
5. Notify all services involved in the plan and mobilize the emergency department.
6. If incoming patients are potentially contaminated or exposed to agent, implement the
hazardous material plan for the facility:
a. Prepare the decontamination and treatment areas.
b. Select PPE and prepare the triage, security and decontamination teams to receive
patients.
7. Notify patient transport agencies of any special approach or entrance to the medical facility.
8. Receive initial and follow-up patient information from the site and patient transport agencies.
9. Make arrangements to control access to all entrances and exits.
10. Identify and isolate potentially contaminated patients that self present to the medical
treatment facility unannounced or present themselves outside of regular EMS channels.
11. Report the status of requests to receive patients and the state of preparedness to accommodate
the requests to the local medical services coordinator.
References:
1. CSEPP Medical IPT, Hospital CSEPP Medical Evaluation Guidance, March 2003
2. CSEPP Planning Guidance, June 2008, chapter III, section J
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 6-2 B
4. Installation CAIRA Plan
5. Memorandum of Agreements between instillation medical assets, community transport
agencies and community medical treatment facilities
6. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
7. 29 CFR 1910.134: Respiratory Protection
8. 40 CFR 311: Worker Protection
C-Outcome 6-15
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.3.F
Task: Pre-Decontamination Triage
Evaluated Component: Decontamination Team
Expected Outcomes: Patients are assessed and triaged for appropriate medical treatment and
decontamination.
Steps:
1. Select patient triage location according to established plans and procedures.
2. Set up the triage location according to local plans and procedures, paying special attention to
contamination control and access control measures.
3. Conduct differential triage of evacuees by determining:
•
If they present signs and symptoms of chemical agent exposure;
•
If they have been evacuated from the predicted hazard area;
•
Their time of departure from the predicted hazard area (to determine if they have
traveled through the plume);
•
If they request decontamination, even though they have not or are not likely to have
been exposed.
4. Team members don PPE and take other measures to protect themselves from danger due to
contamination, blood-born pathogens, bodily fluids, etc.
5. In a multiple patient situation, begin proper triage procedures.
6. Conduct primary patient assessment while simultaneously conducting decontamination (if
needed). Assign highest priorities to life-threatening issues (AABC – airway, antidote,
breathing, circulation) and decontamination. Except for the administration of antidotes,
perform invasive procedures only in uncontaminated areas. I think we need to add other life
saving invasive capabilities if applicable.
7. Once life-threatening issues have been addressed, and as conditions allow, perform
secondary patient assessment and establish patient history.
8. If not already done, arrange for and coordinate transportation of patients to a medical
treatment facility.
9. Using good medical practice, treat presenting signs and symptoms as appropriate and when
conditions allow.
10. Reassess the patient continuously for possible latent physiological effects of agent exposure.
11. Delay prophylactic measures until the patient is decontaminated.
12. Prepare patient for transport to medical facility.
13. Provide patient tracking information in accordance with established protocols and
procedures.
References:
1. CSEPP Medical IPT Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003, section 11
2. CSEPP Medical IPT, Hospital CSEPP Medical Evaluation Guidance, March 2003,
section 14.
3. CSEPP Planning Guidance, June 2008, chapter III, section J
C-Outcome 6-16
CSEPP Exercise Policy and Guidance
June 19, 2009
4. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
5. Jurisdiction CSEPP Plan and supporting agreements and procedures
6. Medical Resource Guide pg 20
7. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
8. 29 CFR 1910.134: Respiratory Protection
9. 40 CFR 311: Worker Protection
C-Outcome 6-17
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.4.F
Task: Decontamination and Post Decontamination Triage
Evaluated Component: Decontamination Teams, and Medical Treatment Facility Staff
Expected Outcomes: All individuals suspected of being contaminated are properly
decontaminated and triaged.
Steps:
1. Set up decontamination areas according to local plans and procedures, paying special
attention to contamination control measures. Ensure availability of sufficient supplies of
water, fuel, and electricity.
2. Decontamination team members don appropriate PPE before starting operations.
3. Separate evacuee/patients by gender, if sufficient decontamination resources are available
ensuring privacy.
4. Identify and secure personal property (automobiles, etc.). Inform evacuees about how to
collect their property when return to the area is authorized.
5. Identify and implement special provisions for the decontamination of special needs
population (e.g.. pediatric, hearing impaired, service animals or impaired mobility)
6. At the appropriate station, direct individuals to be decontaminated to remove their clothing
and belongings. Decontamination teams place removed items in bags, label the bags, and
secure the removed items according to established procedures.
7. Tag, decontaminate, verify cleanliness, and return eyeglasses to individuals.
8. Decontaminate evacuee/patients using currently accepted standards of care and practice,
including appropriate wound decontamination.
9. Provide decontaminated persons with clean/dry clothing. Identify (tag) evacuees as
decontaminated in accordance with local procedures.
10. If decontaminated evacuee/patients require medical evaluation direct them to supporting
emergency medical assets for treatment and transport to a medical treatment facility.
11. Triage and reassess individuals following decontamination for signs and symptoms of agent
exposure, and decontaminate again if needed.
12. Arrange to transport decontaminated individuals to a shelter or medical treatment facility.
13. Assure continuous, 24-hour operations. Provide a transition or situational briefing to later
shift personnel before they begin work.
14. Continue evacuee/ patient tracking.
15. Demonstrate technical decontamination and doffing technique.
References:
1. CSEPP Medical IPT Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003, section 11
2. CSEPP Medical IPT Hospital CSEPP Medical Evaluation Guidance, March 2003, section 14
3. Medical Resource Guide pg 22-25
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
5. OSHA Best Practices for Hospital-Based First Receivers of Victims from Mass Casualty
Incidents Involving the Release of Hazardous Substances
C-Outcome 6-18
CSEPP Exercise Policy and Guidance
June 19, 2009
6. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
7. 29 CFR 1910.134: Respiratory Protection;
8. 40 CFR 311: Worker Protection
C-Outcome 6-19
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.5.F
Task: Transport Evacuees/Patients to a Shelter or Medical Treatment Facility
Evaluated Component: Emergency Medical Services Personnel or Transport Entity Personnel
Expected Outcomes: Evacuees/Patients are safely transported to an appropriate facility.
Steps:
1. Ensure evacuees/patients are identified as being decontaminated and have the appropriate
banding or markings as per local protocol.
2. Transport evacuee/patients to appropriate facilities utilizing appropriate transport resources.
3. Ensure proper evacuee/patient supervision enroute to shelter/medical treatment facility.
4. Initiate or continue medical treatment as per local protocol.
5. Identify antidote administration as per local protocol.
6. Communicate patient status with receiving medical treatment facility or shelter per local
procedure.
References:
1. CSEPP Medical IPT, Emergency Medical Service CSEPP Medical Evaluation Guidance,
March 2003, sections 6, 8, and 11
2. CSEPP Planning Guidance, June 2008, chapter III, section J
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
5. 29 CFR 1910.1030: Bloodborne Pathogens
C-Outcome 6-20
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.6.F
Task: Treat Patients at a Medical Treatment Facility
Evaluated Component: Medical Treatment Facility Staff
Expected Outcomes: Patients are given appropriate medical treatment consistent with their
injuries, illness, and extent of exposure.
Steps:
1. Medical staff meets the ambulance or transport vehicle upon arrival and begins triage
procedures.
2. Obtain and review patient history. Assess the patient’s condition, paying special attention to
the type and quantity of antidote administered to the patient and the method and extent of
decontamination.
3. Identify, isolate and decontaminate patients that arrive unannounced or from outside the
EMS system. Perform gross and secondary decontamination in the designated area before the
patient is allowed to enter the treatment facility. Bag, seal, and label patient clothing and
effects. Initial patient survey and stabilization should occur simultaneously for these
individuals.
4. After the patient is moved into the clean area of the facility, the medical staff treats
presenting signs and symptoms in accordance with good medical practice.
5. If treatment required exceeds the treatment facility’s capability, refer patient to an
appropriate medical treatment facility following all applicable regulatory requirements.
Coordinate patient transfer with the accepting facility and transport agency.
6. Admit, transfer, or discharge patients
7. Provide patient tracking and facility bed availability information to the EOC and/or the
Emergency Management System.
References:
1. CSEPP Medical IPT, Hospital CSEPP Medical Evaluation Guidance, March 2003
2. CSEPP Planning Guidance, June 2008, chapter III, sec. J
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
5. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
6. 29 CFR 1910.134: Respiratory Protection
7. 29 CFR 1910.1030: Bloodborne Pathogens
8. 40 CFR 311: Worker Protection
9. 42 U.S. Code Section 1395dd: Emergency Medical Treatment and Active Labor Act
(EMTALA), Washington, D.C.
C-Outcome 6-21
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.7.F
Task: Collect and Decontaminate Human Remains
Evaluated Component: Emergency Medical Service Providers and Medical Treatment Facility
Staff
Expected Outcomes: Human remains are treated with dignity and respect at all times
Steps:
1. Locate fatalities and provide reports to the EOC
2. Human remains are not moved until authorized by the incident commander, emergency
services coordinator, senior elected official, or designated representatives, unless movement
is required to prevent destruction of the body or to protect life, safety, or health.
3. In accordance with appropriate state law, confirm the patient is deceased, confirm the
patient’s identity if possible, and reports this information to the EOC.
4. Human remains are tagged and moved to a decontamination site when movement is
authorized.
5. Personal effects are removed, monitored, segregated by contamination status, and secured.
Special provisions are made for personal effects that cannot be decontaminated.
6. If the human remains are identified as potentially contaminated, thoroughly decontaminate
using the same procedures for exposed persons who were not fatalities, to ensure there is no
hazard in handling the remains. A record is made of the methods used for decontamination
and for confirming that decontamination is complete.
7. Human remains are respectfully contained and properly stored pending arrangements for
transfer to a mortuary or other appropriate facility according to recommendations from the
local medical examiner.
8. Using patient tracking procedures, report location and status of the remains to the EOC or
Emergency Management System.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, section J
2. CSEPP Recovery Plan Workbook, April 2003, section 2.6
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
5. 29 CFR 1910.120: Hazardous Waste Operations and Emergency Response
6. 29 CFR 1910.134: Respiratory Protection
7. 29 CFR 1910.1030: Bloodborne Pathogen
8. 40 CFR 311: Worker Protection.
C-Outcome 6-22
CSEPP Exercise Policy and Guidance
June 19, 2009
C.6.8.E
Task: Track the Location of Evacuees, Patients and Fatalities
Evaluated Component: Emergency Operations Center Staff or Emergency Management
Agency Staff
Expected Outcomes: Accurate evacuee, patient and fatality information is collected. Accurate
Medical Treatment Facility bed available information is collected and legal requirements for
handling remains are met
Steps:
1. Receive medical treatment facility bed availability information and their ability to receive
patients.
2. Receive initial and follow up reports of evacuees, patients and fatalities from field locations:
•
numbers of ill, injured, exposed or deceased persons
•
locations
•
severity of illness
•
decontamination status
3. Record information, and inform the Incident Commander, emergency services coordinator,
senior elected official or designated representative per local plans.
4. Coordinate Army assistance for installation evacuees, patients and fatalities if applicable.
5. Contact the coroner or medical examiner to determine if an investigation as to cause of death
will be required, if the coroner or medical examiner will require custody of the remains, and
if the remains can be moved in accordance with state law.
References:
1. CSEPP EMS MEG Section 11
2. CSEPP Hospital MEG Section 14
3. CSEPP Planning Guidance, June 2008, chapter III, section J
4. CSEPP Recovery Plan Workbook, April 2003, section 2.6
5. Emergency Medical Service Standard Operating Procedure/Protocol
6. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, pp. C-19, C-20
7. Jurisdiction CSEPP Plan and supporting agreements and procedures
8. Medical Treatment Facility Emergency Response Plan
C-Outcome 6-23
CSEPP Exercise Policy and Guidance
June 19, 2009
CSEPP Exercise Regulatory Compliance Document
Please list employees who will participate in the CSEPP __________________ Community Exercise on (Month,
day, year)________________
Each employer is responsible for the safety and health of its employees and for providing a safe and healthful
workplace for its employees. Employers are required to protect employees from the anticipated hazards
associated with the response and recovery operations that employees are likely to conduct.
Signature on this document certifies compliance with all applicable elements of:
•
•
•
29 CFR 1910.120 (OSHA Hazardous Waste Operations and Emergency
Response Standard)
29 CFR 1910.134 (OSHA Respiratory Protection Standard)
40 CFR 311 (EPA’s Parallel Hazardous Waste Operations and
Emergency Response Standard)
OR
•
Comparable OSHA-approved State Plan regulatory requirements.
Name___________________________________Title____________________________
Signature________________________________Date___________________________
C-Outcome 6-24
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 7: Emergency Public Information
This outcome includes all tasks related to the dissemination of public health and safety
information following the initial alert and notification. It includes the operation of a Joint
Information System, the dissemination of information to the media from individual Emergency
Operations Centers, the staffing and operation of a Joint Information Center (JIC), and the
dissemination of information to the media and the public from the JIC.
OUTCOME EVALUATION MAP
INSTALLATION
EOC
A.7.1.E Disseminate
Public Health and
Safety Information
to the Media
A.7.2.E Inform
Headquarters Public
Affairs Offices
STATE/COUNTY
JIC
EOC
JIC
A/C.7.1.E/J Operate a Joint Information System
C.7.1.E Disseminate
Public Health and
Safety Information
to the Media
A/C.7.2.J Activate
and Operate a Joint
Information Center
A/C.7.3.J
Disseminate Public
Health and Safety
Information to the
Media
A/C.7.4.J
Disseminate Public
Health and Safety
Information Directly
to the Public
C-Outcome 7-1
A/C.7.2.J Activate
and Operate a Joint
Information Center
A/C.7.3.J
Disseminate Public
Health and Safety
Information to the
Media
A/C.7.4.J
Disseminate Public
Health and Safety
Information Directly
to the Public
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.7.1.E/J
Tasks: Operate a Joint Information System
Evaluated Component: Emergency Operations Center staff and Joint Information Center staff
Expected Outcomes: The JIC staff and staffs in each jurisdiction EOC and response facility
have the latest pertinent information about the event, the response, the situation status, and
associated public health and safety information from all other jurisdiction EOCs and response
facilities.
Steps:
1. Every response action or situation change within any jurisdiction or response facility that
affects any other jurisdiction or response facility is reported to and coordinated with the
affected jurisdiction or facility. This includes EOCs, schools, reception centers, shelters,
hospitals, the JIC, and federal response and recovery centers.
2. The JIC staff sends information copies of media releases to jurisdiction EOCs and other
response facilities according to established plans and procedures.
3. The PIOs in jurisdiction EOCs and the JIC monitor the flow of information among the
jurisdiction EOCs and response facilities to ensure that there is an overall consistency in the
public health and safety message. The JIC staff is organized to support this effort.
4. The PIOs in jurisdiction EOCs and the JIC take immediate action with senior officials and/or
the media to remedy any instance when public health and safety messages are incomplete or
are in conflict.
5. The JIC staff communicates directly with named points of contact in all jurisdiction EOCs
and response facilities to support the operation of the JIS.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
3. CSEPP Programmatic Guidance, June 2008, chapter V, section B
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11), 3-6b(11), and E-6
5. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 7-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A.7.1.E
Task: Disseminate Public Health and Safety Information to the Media
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: The media are informed about the event and the response as soon as
possible and to the full extent that credible information from within the installation is available.
Steps:
1. The Public Information Officer (PIO) gathers information about the event, the initial
response, and public health and safety information.
2. The PIO selects an appropriate pre-scripted and approved media release, or prepares an
original media release to provide confirmation of the event and appropriate public health and
safety information.
3. The PIO obtains appropriate approval of all media releases prior to dissemination.
4. The PIO disseminates media releases according to established plans and procedures.
5. The PIO advises the Incident Commander on activation of the JIC.
6. The PIO monitors media broadcast and print stories for clarity and accuracy. This function
may/will pass to the JIC/JIS.
7. The PIO contacts the media or produces media releases to amplify, clarify, or correct
information that was broadcast or published by the media.
8. The PIO prepares follow-up media releases to disseminate updated information or new
information regarding the event and the response.
9. The PIO schedules and conducts media briefings as the situation requires.
10. Competent EOC staff assists the PIO, and performs the steps above in the absence of a PIO
in the EOC.
References:
1. AR 360-1: Army Public Affairs Program, September 2000, paragraph 12-3
2. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
3. CSEPP Programmatic Guidance, June 2008, chapter V, section B
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11), 3-6b(11), and 8-4
5. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 7-3
CSEPP Exercise Policy and Guidance
June 19, 2009
C.7.1.E
Task: Disseminate Public Health and Safety Information to the Media
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Media outlets are informed about the response to the event as soon as
possible and to the full extent that credible information from within the jurisdiction is available.
Steps:
1. The Public Information Officer (PIO) gathers information about the event, the initial
response, and public health and safety information.
2. The PIO selects an appropriate pre-scripted and approved media release, or prepares an
original media release to provide confirmation about the response to the event within the
jurisdiction and related public health and safety information.
3. The PIO obtains appropriate approval of all media releases prior to dissemination.
4. The PIO disseminates media releases according to established plans and procedures.
5. The PIO advises the jurisdiction authority in the EOC on activation of the JIC.
6. The PIO monitors media broadcast and print stories for clarity and accuracy. This function
may/will pass to the JIC/JIS.
7. The PIO contacts the media or produces media releases to amplify, clarify, or correct
information that was broadcast or published by the media.
8. The PIO prepares follow-up media releases to disseminate updated information or new
information regarding the response to the event within the jurisdiction.
9. The PIO schedules and conducts media briefings, as the situation requires.
10. Competent EOC staff assists the PIO, and performs the steps above in the absence of a PIO
in the EOC.
References:
1. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
2. CSEPP Programmatic Guidance, June 2008, chapter V, section B
3. FEMA CPG 101, Developing and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009, appx. C, p. C-16
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 7-4
CSEPP Exercise Policy and Guidance
June 19, 2009
A.7.2.E
Task: Inform Headquarters Public Affairs Offices
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Army Public Affairs Office (PAO) staffs at all levels have the latest
confirmed information about the event, the response, and associated public health and safety
information. They are able to advise subordinate commands and the installation about higher
headquarters public affairs policy with respect to the event, to respond credibly at the
headquarters level to media inquiries should they occur, and to deploy Public Affairs
augmentation to the installation and the JIC as needed.
Steps:
1. The Army Incident Command PIO reports initial information about the chemical event and
the Army response to headquarters PAOs as soon as possible.
2. The PIO updates headquarters PAOs promptly when new information about the event and the
response (both on-post and off-post) becomes available.
3. The PAO sends copies of Army and off-post media releases to headquarters PAOs.
4. The PAO informs headquarters PAOs about trends in media broadcasts and published stories.
5. The PAO implements advice from headquarters PAOs concerning Army public affairs
response to the event.
6. The PIO coordinates the deployment and use of Public Affairs augmentation.
References:
1. AR 360-1: The Army Public Affairs Program, September 2000, paragraph 12-3
2. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11), 3-6b(11), and 8-4
3. Installation CAIRA Plan
C-Outcome 7-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.7.2.J
Task: Activate and Operate a Joint Information Center
Evaluated Component: Joint Information Center staff
Expected Outcomes: The Joint Information Center (JIC) is made operational as soon as
possible. This facility then operates continuously with sufficient numbers of trained staff, space,
equipment, and such other capabilities as are needed to fully support the mission of providing the
single best source of information about the event, the response by all jurisdictions, and associated
public health and safety issues.
Steps:
1. Authorized officials direct the activation of the JIC, as appropriate.
2. PIOs and complementary staff are assigned to the JIC according to staff availability and
response priorities.
3. The JIC staff deploys promptly to the JIC. The JIC staff includes professional PIOs,
spokespersons, or representatives from affected jurisdictions.
4. The JIC staff opens the JIC facility, establishes security, makes equipment ready for use, and
establishes reliable communications with EOCs, other organizations, and facilities. The JIC
staff also arranges space for a media work area, news conferences, and media briefings.
5. The JIC staff issues a media release announcing the location, purpose, and time the JIC
becomes operational (open for business).
6. The JIC staff announces the time and place for news conferences and media briefings in
sufficient time to permit media coverage.
7. The JIC staff maintains a record of JIC operations.
8. The JIC staff is expanded as necessary to support continuous uninterrupted operations. Calls
to staff to support the expanded JIC include information about safe routes and instructions on
shift assignments.
9. The JIC staff coordinates the arrival and logistics support for PIO and support staff
augmentees and integrates them into JIC operations.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
3. CSEPP Programmatic Guidance, June 2008, chapter V, section B
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11), 8-4, E-3, E-5, and E-6
5. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 7-6
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.7.3.J
Task: Disseminate Public Health and Safety Information to the Media
Evaluated Component: Joint Information Center staff
Expected Outcomes: Media outlets have current information about the event, the response, and
associated public health and safety instructions. The information provided by the JIC staff is in a
format that is easily conveyed and understood by the public. The leadership in each jurisdiction
is viewed as competent, credible, and engaged. Rumors, speculation, and misinformation
circulating in the media or in the public domain are identified quickly and acted upon effectively.
Steps:
1. The JIC staff gathers information about the event, the response, and related public health and
safety information. Sources include reports obtained through the JIS, alert and notification
system messages, and media releases disseminated by individual jurisdictions.
2. The JIC staff prepares media releases to provide the public with updated or new public health
and safety information. These releases describe the JIC as a contact for public health and
safety inquiries other than requests for emergency assistance. (Emergency assistance calls go
to 911.) These media releases also identify other public assistance contacts that have been
established for use during the emergency, such as the American Red Cross or claims offices.
3. The JIC staff coordinates the content of the media releases and obtains appropriate approvals
prior to dissemination.
4. The JIC staff disseminates media releases on behalf of all jurisdictions represented in the
JIC/JIS.
5. The JIC staff provides timely, clear, and accurate replies to media inquiries and maintains a
record of responses to media inquiries.
6. The JIC staff monitors media broadcast and print stories for clarity and accuracy.
7. The JIC staff contacts the media or produces media releases to amplify, clarify, or correct
information that was broadcast or published by the media.
8. The JIC staff coordinates with jurisdiction and organization staffs to obtain participation by
senior officials and subject matter experts (SME) in news conferences and briefings and to
arrange suitable times and places for these presentations.
9. The JIC staff assists Army, state, and local officials and SME to prepare to meet the media
by assuring that they have the most current information and will cover the topics of greatest
concern during their presentations.
10. The JIC staff operates joint news conferences and media interviews with officials and SME.
All news conferences and media interviews will be moderated/overseen to ensure that these
presentations are effective and that the JIC staff follows up on any new issues or questions
generated during the presentations.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
3. CSEPP Programmatic Guidance, June 2008, chapter V, section B
4. CSEPP Public Affairs Planning Guidance Compendium Workbook, June 2005, section 3
5. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11), 3-6b(11), 8-4, and E-6
C-Outcome 7-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.7.4.J
Task: Disseminate Public Health and Safety Information Directly to the Public
Evaluated Component: Joint Information Center staff
Expected Outcomes: The JIC is a credible contact for the public to call for health and safety
information. Requests for emergency assistance are referred promptly to the proper jurisdiction.
Steps:
1. The JIC staff establishes a knowledgeable call-taker team to respond to inquiries from the
public concerning health and safety.
2. The JIC public call-taker team is kept informed in near real-time on the latest protective
action decisions, emergency alert and notification messages, media releases, and other timecritical information needed to provide credible responses to inquiries.
3. The JIC public call-taker team responds to all public requests for health and safety
information promptly, and provides correct information. Requests from the public for
emergency assistance that cannot be answered by providing information available to the
public call-taker team are passed immediately to an appropriate authority, and tracked until
assurance is obtained that an appropriate authority has taken responsibility for the request for
assistance.
4. The JIC public call-taker team documents all public inquiry calls and the responses that were
given.
5. The JIC staff monitors the contents of calls from the public for trends and issues.
6. The JIC staff takes initiatives to amplify, clarify, or correct emergency alert and notification
messages and media releases immediately, based on trends and issues noted in calls from the
public.
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter II, section C and chapter III, section E
3. CSEPP Programmatic Guidance, June 2008, chapter V, section B
4. CSEPP Public Affairs Planning Guidance Compendium Workbook, June 2005, section 3
5. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(11) and 3-6b(11)
C-Outcome 7-8
CSEPP Exercise Policy and Guidance
June 19, 2009
Outcome 8: Remediation and Recovery
This Outcome includes all tasks associated with the immediate post-emergency period, out to
about 48 hours after the event. They are intended to dovetail with the existing response-phase
Evaluations Guides in outcomes 1-7. See Appendix F for additional discussion of CSEPP
remediation and recovery evaluation.
The Evaluation Guides for this Outcome emphasize Emergency Operations Center (EOC)
activities rather than field play for two reasons. First, many of the field activities are essentially
similar to response-phase functions. Second, based on past practice, it is expected that recovery
will usually be exercised in a tabletop format. It is understood that some remediation and
recovery operations would likely be coordinated and managed from a Joint Field Office (JFO)
and/or a Disaster Recovery Center, supported by activities in various EOCs and command posts.
Because many remediation and recovery operations are extensions of response-phase activities,
each Evaluation Guide in this Outcome contains a list of related response-phase tasks. For
example, remediation and recovery-phase Task C.8.1.E, “Limit Access to Restricted Areas”
shows as a related response-phase Task C.3.4.E, “Direct and Control Activation of Traffic and
Access Control Points” and C.5.7.F “Activate Traffic and Access Control Points,” because
access management is a follow-on to establishing access control.
OUTCOME EVALUATION MAP
INSTALLATION
STATE/COUNTY
C.8.1.E Limit Access to Restricted Areas
A/C.8.1.E Make Recovery-Phase Protective Action Decisions
C.8.2.E Make and Implement Ingestion
Pathway Protective Action Decisions
C.8.3.E Arrange Post-Emergency Medical
Screening
A.8.1.E Initiate Environmental
C.8.4.E Arrange Temporary Shelter for
Remediation
Evacuees
C.8.5.E Secure Disaster Assistance for
A.8.2.E Initiate Accident Investigation
Affected Communities
A/C.8.2.E Coordinate Recovery-Phase Monitoring and Sampling
A/C.8.3.E/J Provide Recovery Information to the Media and the Public
A.8.3.E Provide Support Services to the
Army Community
A/C.8.4.E Provide Claims Services to the Affected Population
A/C.8.5.E Implement Unrestricted Re-entry
C-Outcome 8-1
CSEPP Exercise Policy and Guidance
June 19, 2009
C.8.1.E
Task: Limit Access to Restricted Areas
Evaluated component: Emergency Operations Center staff and Incident Commander
Expected Outcomes: Emergency workers are directed to access restricted areas off-post in a
controlled and safe way to perform vital missions such as rescue, monitoring, or infrastructure
assessment and repair, with access by non-authorized personnel to the restricted area denied
through this phase of recovery.
Steps:
1. Set policies regarding approval of emergency missions in the restricted areas to allow
essential functions to be performed while minimizing risk to emergency workers. Assign
responsibility for operational management of controlled access.
2. Direct the establishment and staffing of semi-permanent checkpoints for controlled access.
3. Establish procedures for restricted re-entry, including log-in and -out, stay time limits, use of
PPE, buddy system, rescue standby, and medical standby as required.
4. Secure communications resources as needed to ensure that teams entering a restricted area
can communicate with a base outside the area.
5. Arrange for monitoring as needed to establish safe paths, accompany entry teams, or
otherwise support safe re-entry to the restricted area.
6. Set policies as needed regarding access to the restricted area by members of the public (e.g.,
to care for or retrieve animals, shut down critical plant operations, secure business records, or
perform other errands).
7. Keep the public information officer informed of the progress of missions performed in the
restricted area and policies regarding access to the restricted area.
8. Keep operations managers and decision makers informed of the progress of missions
performed in the restricted area.
Related Response-Phase Tasks:
C.5.5.E
Direct and Control Activation of Traffic and Access Control Points
C.5.6.F
Establish Traffic and Access Control Points
References:
1. CSEPP Planning Guidance, June 2008, chapter. III, sections B and C
2. CSEPP Recovery Plan Workbook, April 2003, section 2.4
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 8-2
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.8.1.E
Task: Make Recovery-Phase Protective Action Decisions
Evaluated Component: On-Post and Off-Post Emergency Operations Center staff and Incident
Commander and staff
Expected Outcomes: Appropriate and timely protective action decisions are made by
designated officials.
Steps:
1. Obtain information and recommendations from the installation based on computer modeling
of the release.
2. Obtain results of on-post and off-post monitoring and sampling. Consider measures such as
use of split samples to ensure confidence in analytical results.
3. Consider the possibility of additional hazards posed by response and cleanup operations at
the CAI site.
4. Make appropriate and timely decisions regarding areas or particular facilities that were
initially sheltered: shelter exit and ventilation and/or relocation to a safe area, based on
residual risk and other relevant factors.
5. Make appropriate and timely decisions regarding unrestricted re-entry to areas that were
initially evacuated or subsequently relocated, based on residual risk and other relevant
factors.
6. Make appropriate and timely decisions regarding schools, day care centers, medical facilities,
and special populations in the affected area.
7. Determine when restricted areas of the post may be reopened and work on suspended
operations may resume.
Related Response-Phase Tasks:
A.2.3.E
Determine CENL and Off-Post PARs
A.5.1.E
Make On-Post Protective Action Decisions
C.5.1.E
Make Off-Post Protective Action Decisions
References:
1. CSEPP Planning Guidance, June 2008, chapter III, sections B and H
2. CSEPP Recovery Plan Workbook, April 2003, section 2.3
3. CSEPP Shelter-in-Place Protective Action Guide Book, May 2006, section 5
4. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 8-3
CSEPP Exercise Policy and Guidance
June 19, 2009
C.8.2.E
Task: Make and Implement Ingestion Pathway Protective Action Decisions
Evaluated Component: Emergency Operations Center staff and Incident Commander and staff
Expected Outcomes: Decisions are made to protect the public from exposure to chemical agent
via ingestion, and to maintain the market share of products from nearby unaffected areas.
Steps:
1. Identify possible chemical agent ingestion pathways such as water intakes, farms, food
processing and distribution facilities, etc., in the affected area.
2. Determine appropriate emergency and preventive control actions to prevent ingestion of
agent (e.g., water-intake shutoff, food embargo).
3. Coordinate decision making among appropriate authorities and technical agencies, including
State and local chief executives and local, State, and Federal agricultural, food safety, and
public health agencies.
4. Determine appropriate measures to implement ingestion pathway PADs and identify
resources to implement them.
5. Secure alternate water or food supplies as needed for affected persons.
6. Issue appropriate instructions and information to the public.
7. Embargo products from potentially affected areas, as needed. Coordinate with law
enforcement, transportation companies, and agricultural marketers to implement embargo
decisions.
8. Coordinate with local farm co-ops, agricultural producer’s associations, marketing
organizations, and other organizations as appropriate to develop measures to address
reputation damage.
References:
1. CSEPP Programmatic Guidance, June 2008, chapter III, section A
2. CSEPP Recovery Plan Workbook, April 2003, section 2.5
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 8-4
CSEPP Exercise Policy and Guidance
June 19, 2009
C.8.3.E
Task: Arrange Post-Emergency Medical Screening
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Arrangements are made for area hospitals and clinics to provide medical
screening for persons affected by the emergency.
Steps:
1. Develop system and arrange for resources to screen large numbers of persons.
2. Determine criteria for prioritizing screening, for example, residence or employment within a
zone subject to protective actions.
3. Arrange for transportation of persons to and from relocation centers, as needed.
4. Ensure that a record is kept of each person screened, whether or not any further treatment is
indicated or performed.
5. Publicize availability of screening through public information releases and by contacting
organizations operating mass care facilities.
6. Prepare for the ongoing possibility of exposure to emergency or remediation workers.
References:
1. CSEPP Planning Guidance, June 2008, chapter III, sections B and J
2. CSEPP Programmatic Guidance, June 2008, chapter IV, section H
3. CSEPP Recovery Plan Workbook, April 2003, section 2.6
4. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 8-5
CSEPP Exercise Policy and Guidance
June 19, 2009
A.8.1.E
Task: Initiate Environmental Remediation
Evaluated Component: Emergency Operations Center staff and Federal On-Scene Coordinator
staff
Expected Outcomes: Procedures for environmental assessment and cleanup are initiated in
compliance with environmental requirements.
Steps:
1. The Federal On-Scene Coordinator (FOSC) receives legal and technical advice with respect
to fulfilling environmental remediation requirements.
2. The FOSC identifies the cognizant local, state, and/or federal environmental enforcement
agencies under CERCLA and RCRA and makes initial contact to discuss environmental
assessment and remediation.
3. The FOSC ensures that field operations at the CAI site include proper procedures for
environmental protection (e.g. containment of runoff and containerization of waste with
proper labeling).
4. The FOSC begins the process of assembling an administrative record of the response. The
record includes the results of monitoring and sample analysis and actions taken to secure and
decontaminate the CAI site.
Related Response-Phase Tasks:
A.2.8.E
Coordinate Monitoring and Sampling Operations
A.3.3.E
Perform Duties as the Federal On-Scene Coordinator
A.4.3.E
Direct and Control Field Response Operations
A.4.10.F
Conduct Agent Containment Operations
A.4.11.F
Mitigate the Effects of the Agent Release
References:
1. AR 200-1: Environmental Protection and Enhancement, December 2007
2. CSEPP Recovery Plan Workbook, April 2003, section 2.11 and annex H
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 2-10, 2-11, 2-13, 3-4 and 3-5
4. Installation CAIRA Plan and supporting agreements and procedures
5. National Contingency Plan
C-Outcome 8-6
CSEPP Exercise Policy and Guidance
June 19, 2009
C.8.4.E
Task: Arrange Longer-Term Temporary Shelter for Evacuees
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Arrangements are made for appropriate shelter for evacuees who will be
displaced for more than a day or two.
Steps:
1. Determine the approximate number of on-post and off-post residents who may be displaced
from their regular residences for more than a day or two. Estimate the number who will
require longer-term temporary shelter.
2. Assess whether already open emergency shelters will serve as longer-term temporary
shelters.
3. Assess whether the longer-term temporary shelter needs of all population groups, including
persons with special needs, are being met.
4. Arrange for additional, appropriate longer-term temporary shelters as needed based on the
above assessments. Coordinate with the American Red Cross and other relief organizations
as appropriate.
5. Coordinate with social service organizations and school districts to ensure continuity of
services for displaced persons. Because of the disruption of ordinary routines, displaced
persons may need social assistance such as transportation, child care, meals on wheels, or
other services.
6. Arrange for security at longer-term temporary shelters.
7. Arrange for care and shelter as needed for companion animals.
8. Publicize the availability of assistance through public information announcements.
9. Maintain record of expenses.
Related Response-Phase Tasks:
C.5.13.E
Direct and Control Shelter Activation and Operations
References:
1. CSEPP Planning Guidance, June 2008, chapter III, sections B and C
2. CSEPP Recovery Plan Workbook, April 2003, section 2.7
3. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 8-7
CSEPP Exercise Policy and Guidance
June 19, 2009
A.8.2.E
Task: Initiate Accident Investigation
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Evidence is preserved and a collateral investigation is initiated in order to
determine causation, assess liability, and prevent similar occurrences in the future.
Steps:
1. Determine whether the collateral investigation will be formal or informal (as defined in AR
15-6) and appoint an investigating officer, supported by a team of advisors.
2. The scope of the investigation includes responsibility for the event, effectiveness of
emergency response operations, extent of agent contamination, and extent of injuries and
property damage.
3. Collect and preserve information regarding the event and the emergency response, including
photographs and videotape of the CAI site and the response; narrative accounts from
witnesses, weather information, work plans and activity logs, EOC audio tapes, computer
files, paper and electronic messages and notes, teardown analysis of equipment, PPE issue,
dispersion modeling results, monitoring and sample analysis results, medical records and lab
results, and other relevant data.
4. Establish a filing and data management system for information collected and begin
assembling applicable procedures, plans, regulations, and guides.
5. Maintain coordination among collateral investigation and safety and claims investigations.
6. Coordinate with off-post authorities (local, state and federal) regarding any investigations
they are conducting.
7. Develop appropriate investigation reports.
Related Response-Phase Tasks:
A.4.5.E
Direct and Coordinate Preservation of Evidence and Records of Decisions
References:
1. AR 15-6: Procedure for Investigating Officers and Boards of Officers, October 2006
2. AR 50-6: Chemical Surety, July 2008, paragraph 11-7
3. AR 385-10: The Army Safety Program, revised November 2008, Chapter 3
4. CSEPP Accident Investigation Guide, May 1997, sections 2 and 3
5. DA Pam 27-162: Claims Procedures, March 2008, chapter 2
6. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5b(2), 3-7, 10-4, 14-2, and 143 and appendix B
7. DA Pam 385-40: Army Accident Investigation and Reporting, March 2009
8. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 8-8
CSEPP Exercise Policy and Guidance
June 19, 2009
C.8.5.E
Task: Secure Disaster Assistance for Affected Communities
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Administrative procedures are begun for securing compensation to those
affected by the emergency, including members of the public, medical facilities, businesses, and
units of government.
Steps:
1. Off-post officials work with Army officials to secure compensation to evacuees for
evacuation expenses and to set up a mechanism for distributing this compensation.
2. Work with Army and DHS/FEMA officials to establish a Disaster Recovery Center (DRC),
or other mechanism, to process requests for individual assistance.
3. Begin the process of evaluating losses to State and local government: response and recovery
costs, damage to facilities, and losses because of decreased tax revenue.
4. Inform the public about the requirement to document their losses and availability of the DRC
(or other mechanism) for receiving claims and requests for assistance.
Related Response-Phase Tasks:
A.3.5.E
Request and Coordinate Additional Response Support
C.3.4.E
Request Supplementary Assistance
A.5.9.E
Coordinate Claims Services for the Affected Population
References:
1. CSEPP Recovery Plan Workbook, April 2003, section 2.10 and annexes J; K, and L
2. Jurisdiction CSEPP Plan and supporting agreements and procedures
C-Outcome 8-9
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.8.2.E
Task: Coordinate Recovery-Phase Monitoring and Sampling
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Requirements and priorities are established, resources are secured, and
interagency coordination is performed for recovery phase monitoring and sampling.
Steps:
1. Determine monitoring and sampling needs to support decisions to allow unrestricted re-entry
and lift ingestion pathway measures. Coordinate to develop a monitoring and sampling plan
that will provide the information needed within a reasonable timeframe.
2. Coordinate with the Army and other analytical facilities as required to secure the monitoring,
sampling, and analytical resources to implement the monitoring and sampling plan.
3. If state or local observers will accompany Army monitoring and sampling teams, make
necessary staff assignments and ensure that precautions will be taken against the agent
hazard. Army and off-post authorities coordinate monitoring and sampling team rendezvous.
4. Coordinate Army and local law enforcement agencies to ensure monitoring and sampling
teams have access to public and private property as needed. If law enforcement personnel
will accompany Army monitoring and sampling teams, make necessary staff assignments and
ensure that appropriate precautions will be taken against agent hazard.
5. Establish communications protocol for reporting of monitoring and sampling results.
6. Estimate how long it will take to get results back on the entire area affected, considering the
area to be sampled, sampling density, and analytical resources available to process samples.
7. Keep stakeholders informed as to the progress of monitoring and sampling efforts, how long
it is expected to take, and results that have been obtained so far.
8. Establish a protocol for archiving data, decisions, and actions for subsequent analysis,
investigations, and reports.
Related Response-Phase Tasks:
A.2.8.E
Coordinate Monitoring and Sampling Operations (On and Off-Post)
C.2.2.E
Coordinate Response Phase Monitoring and Sampling
References:
1. CSEPP Off-post Monitoring Integrated Product Team Report, January 1999.
2. CSEPP Planning Guidance, June 2008, chapter III, section H
3. CSEPP Policy Paper #2: Environmental Sampling to Determine Chemical Agent
Contamination, October 1993
4. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5, 11-2, 11-3, and 13-6
5. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 8-10
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.8.3.E/J
Task: Provide Recovery Information to the Media and the Public
Evaluated component: Emergency Operations Center staff and Joint Information Center staff
Expected Outcomes: Information is provided in a timely and complete fashion to the media
and the public regarding residual hazards, protective actions, care and services available to the
public, and cleanup, remediation, and claims procedures.
Steps:
1.
Public information staff gathers information about the recovery.
2.
JIC staff coordinates with public information staff of all organizations involved in the
recovery effort.
3.
The JIC/JIS will expand, as appropriate, to include agencies/experts in areas such as
environmental remediation, claims, and social services.
4.
Public information staff provides recovery information to the public via methods such as
news releases, media briefings, and interviews.
5.
JIC staff develops a JIC staffing resource plan for the response, invoking the Emergency
Management Assistance Compact if necessary, and anticipating the influx of potential
public affairs resources and material from the State and/or Federal government.
Related Response-Phase Tasks:
A/C.7.1.E/J Operate a Joint Information System
A.7.1.E
Disseminate Public Health and Safety Information to the Media
C.7.1.E
Disseminate Public Health and Safety Information to the Media
A/C.7.2.J
Activate and Operate a Joint Information Center
A/C.7.3.J
Disseminate Public Health and Safety Information to the Media
A/C.7.4.J
Disseminate Public Health and Safety Information Directly to the Public
References:
1. Community JIC/JIS Plan
2. CSEPP Planning Guidance, June 2008, chapter III, section E
3. CSEPP Public Affairs Planning Guidance Compendium Workbook, June 2005, section 3-4
4. CSEPP Recovery Plan Workbook, April 2003, section 2.9
5. Jurisdiction CAIRA/CSEPP Plan supporting agreements and procedures
C-Outcome 8-11
CSEPP Exercise Policy and Guidance
June 19, 2009
A.8.3.E
Task: Provide Support Services to the Army Community
Evaluated Component: Emergency Operations Center staff, plus Army Counseling and Support
staff and veterinary staff, if participating.
Expected Outcomes: Members of the Army community, to include their families, are offered
counseling, spiritual support, and veterinary services.
Steps:
1. Determine the need for and request augmentation for support services:
a. Clergy or counselor support from local community-based programs, support
installation(s), or the AMC Chaplain Crisis Response Team.
b. Veterinary assets from supporting installation(s) or AMC.
2. Provide appropriate information about the event and local circumstances to support the
requests and detail what resources are needed.
3. Coordinate the arrival of and arrange logistic support for requested staff:
a. Check-in and in-brief procedures – where and when they check in and who will brief
them.
b. Workspace, billeting and other support as needed.
4. Make arrangements to publicize the availability of support services.
5. Army counseling and support staff provide counseling and religious support to the Army
community, in coordination with other social service organizations.
6. Army veterinarian services personnel provide medical treatment or euthanasia for on-post
livestock, companion animals, and wildlife using good veterinary practice. Coordinate with
the U.S. Fish and Wildlife Service and other federal agencies if endangered species are
involved. Advice is provided to state and local agriculture or veterinary officials.
7. The IC is kept informed about support service activities and any problems that require
extraordinary action or intervention.
Related Response-Phase Tasks:
A.5.8.E
Coordinate Provision of Support Services for Affected Population
References:
1. AR 40-905: Veterinary Health Services, September 1994
2. AR 165-1: Chaplain Activities in the United States Army, March 2005
3. DA Pam 50-6: CAIRA Operations, March 2003, paragraph 3-5c(15) and 3-6b(16)
4. Installation CAIRA Plan and supporting agreements and procedures
C-Outcome 8-12
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.8.4.E
Task: Provide Claims Services to the Affected Population
Evaluated Component: Emergency Operations Center staff, plus Army Legal staff, if
participating.
Expected Outcomes: Claims services are made available to on-post and off-post affected
populations.
Steps:
1. Determine the need for and request augmentation for Army legal staff from supporting
organizations and the Army Claims Service.
2. Provide appropriate information about the event and local circumstances to support the
requests and detail what resources are needed.
3. Coordinate the arrival of and arrange logistic support for requested staff:
a. Check-in and in-brief procedures – where and when they check in and who will brief
them.
b. Workspace, billeting and other support as needed.
4. Make arrangements to publicize the availability of claims services support for both on-post
and off-post populations affected by the event.
5. Army legal staff take claims from persons who allege that they have suffered losses as a
result of the event.
6. The IC is kept informed about claims services support activities and any problems that
require extraordinary action or intervention.
Related Response-Phase Tasks:
A.5.9.E
Coordinate Claims Services for Affected Population
References:
1. AR 27-20: Claims, July 2003, chapters 1 through 5
2. CSEPP Accident Investigation Guide, May 1997, section 4
3. CSEPP Recovery Plan Workbook, April 2003, section 2-10
4. DA Pam 27-162: Claims Procedures, March 2008
5. DA Pam 50-6: CAIRA Operations, March 2003, paragraphs 3-5c(14), 3-6b(15), and 10-1
through 10-4
6. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 8-13
CSEPP Exercise Policy and Guidance
June 19, 2009
A/C.8.5.E
Task: Implement Unrestricted Re-entry
Evaluated Component: Emergency Operations Center staff
Expected Outcomes: Decisions are made to allow unrestricted re-entry to formerly restricted
zones, and direction is provided to implement these decisions in a safe and timely manner.
Steps:
1. As areas are determined to be safe for unrestricted re-entry, formulate new borders for the
restricted zone based on familiar landmarks and boundaries.
2. Adjust traffic and access control points based on the new boundaries.
3. Develop and disseminate public instructions to allow unrestricted re-entry and describe the
new boundaries.
Related Response-Phase Tasks:
A.5.3.E
Direct and Control Protection of the Post Population
C.5.5.E
Direct and Control Activation of Traffic and Access Control Points
C.5.6.F
Establish Traffic and Access Control Points
A.7.1.E
Disseminate Public Health and Safety Information to the Media
C.7.1.E
Disseminate Public Health and Safety Information to the Media
A/C.7.3.J
Disseminate Public Health and Safety Information to the Media
References:
1. CSEPP Planning Guidance, June 2008, sections B and G
2. CSEPP Recovery Plan Workbook, April 2003, section 2.4
3. Jurisdiction CAIRA/CSEPP Plan and supporting agreements and procedures
C-Outcome 8-14
CSEPP Exercise Policy and Guidance
June 19, 2009
This Page Left Blank
C-Outcome 8-15
CSEPP Exercise Policy and Guidance
June 19, 2009
APPENDIX D
CSEPP GUIDE FOR EXERCISE
EXTENT OF PLAY AGREEMENTS
D.1
INTRODUCTION
The Extent of Play Agreement (XPA) is an agreement between the participating jurisdictions (or
agency) and the exercise Co-Directors detailing the scope of each jurisdiction’s exercise
participation and the “ground rules” for conducting the exercise. This appendix provides
guidance on developing XPAs. It includes XPA templates for on post, off post, the JIC and
hospitals.
The tables are organized by Outcome. The Task column includes the EEG identification number
and description for each task to be demonstrated. The EEGs in Appendix C provide a starting
point for the tasks to be demonstrated; however, the Exercise Planning Team should review
those Tasks and determine which should be included in this particular exercise. Considerations
for that review process include:
•
•
•
•
•
•
•
Why is the task being performed?
Is it part of the plan?
If not, does it need to be incorporated in the plan?
Does it support your exercise focus or goals?
Is it necessary?
What is the desired outcome?
Is it a key function toward your community’s readiness capability?
The Player column indicates who will perform the task. It is important to know who will
participate and who will not participate in the exercise. This information determines the level
and type of support and other resources required. The Evaluated Component portion of the
EEGs in Appendix C provide a starting point for determining which players are expected to
perform each task; however, the listings in the EEGs are generic and the Exercise Planning Team
should determine which particular organizations and groups of staff will be expected to perform
each Task in this particular exercise. For example, where the EEG component lists “Medical
Treatment Facility,” the XPA should indicate which particular hospitals or clinics will perform
the Task.
The Description of Play column includes exercise-specific agreements as to locations and
level of play, including allowed simulations. The component steps in the EEGs provide a
baseline for how each Task should be demonstrated and for many Tasks, no additional guidance
will be needed. Agreements as to level of play and resources to be deployed, particularly for
field play, should be detailed in this column. The level of detail provided in the XPA should be
sufficient to support exercise design, the level of exercise support needed, and allocation of
evaluators and controllers. Actions to be demonstrated out-of-sequence should be clearly
indicated.
D-1
CSEPP Exercise Policy and Guidance
D.2
June 19, 2009
EXTENT OF PLAY AGREEMENT TEMPLATES
The following are XPA templates that should be used by the appropriate jurisdiction or agency to
develop organizational or jurisdictional XPAs. Generic terms such as “county,” or “installation”
should be replaced with the appropriate titles. Comments are made to provide guidance in
developing the XPA and areas that need specific attention have been highlighted.
D-2
CSEPP Exercise Policy and Guidance
June 19, 2009
Installation Name
Extent of Play Agreement (XPA)
For the XXX Community CSEPP Exercise 200X
On October 30, 2009
PURPOSE: This Extent of Play Agreement (XPA) identifies the conditions that will be used to
develop, conduct, control, and evaluate the XXX Community CSEPP Exercise, as agreed to by
the Army Exercise Co-Director and Commander of Installation Name and Commander of
Installation Name.
STANDARDS & REFERENCES: The play by Installation Name will be based on the editions
of the following as current 60 days before the exercise:
• The XXX County Emergency Operations Plan implementing procedures and checklists,
including the CSEPP Annex L dated February 10, 2009.
• MOU between XXX County and YYY County concerning the first EAS Message and TAR
Announcement after notification of an accident/incident at Installation Name, dated 02/14/09.
• MOU between Installation Name and YYY County dated 04/24/09 regarding a mutual
support agreement to an accident/incident at Installation Name.
EXERCISE PARAMETERS: The scenario will be based on events occurring where toxic
chemicals are stored at the installation. These events cause liquid agent contamination in the
vicinity of the storage site and vapor hazards downwind. The hazards may extend beyond the
installation boundary, and may require protective actions and other emergency responses to be
taken in the IRZ. The type of agent released, the area of ground contamination, the vapor plume
path, and the number and condition of casualties, will be within a range to achieve the objectives
for the installation, and will be consistent with responders demonstrating their capabilities at the
locations listed in this agreement.
Exercise play will begin no earlier than 1500 on February 24, 2010, and will continue
uninterrupted for a minimum of 4.5 hours. Some responders may play beyond 4.5 hours.
The tables in the enclosure describe the agreements for the conduct of the exercise and the
simulations that will be used to ensure a credible evaluation.
The tables in the enclosure describe the extent of play by Installation Name, tenant activities, and
agencies and organizations that have an MOU or MOA to support Installation Name in case of
an accident involving Army toxic chemicals. This agreement also describes the simulations that
will be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, i.e., the activation and operation
of a Joint Information Center (JIC), will be demonstrated consistent with the emergency
operations plans, this agreement, and the scenario. For this exercise, a JIC will be activated and
operated jointly by all participating jurisdictions according to existing plans. The Commander
will demonstrate the functions of the On-Scene Coordinator (OSC) leading up to the deployment
of the Emergency Response Teams – Advanced (ERT-A) and establishment of a Joint Field
Office (JFO). The Initial Response Force (IRF) will also demonstrate the reports and
coordination leading up to the deployment of the Army Service Response Force (SRF).
D-3
CSEPP Exercise Policy and Guidance
June 19, 2009
EXERCISE PARTICIPANTS: All elements of the Installation Name IRF, to include tenant
agencies and organizations that have a MOU or MOA to support Installation Name in case of an
accident involving Army toxic chemicals, will play in the exercise on-post and in the JIC,
consistent with the existing plans and scenario. This does/does not include the demilitarization
facility. Installation Name will send a liaison officer to the XXX County EOC and provide
accommodations in their EOC for tenant, and county liaisons.
RULES OF ENGAGEMENT/SIMULATIONS: All simulations must either be approved
herein or requested during the exercise – they will not be assumed. Generally simulations will be
granted to prevent or lower the risk of injury, prevent property damage, or prevent damage to
expensive or critical equipment. Simulations should never be for convenience. Minimum
security, firefighting, and medical response will be maintained.
Off-duty personnel will be contacted if deemed necessary for the response; but, they are not to
report. Evaluators will be informed of additional assets and estimated times of arrival.
Personnel will (simulate) evacuation or shelter-in-place as ordered. Personnel under an
evacuation order will not leave the installation, but, congregate at a designated location on-post.
Once protection and accountability is completed, players may request the simulation to allow
those personnel to return to their normal duty stations. Evacuation or sheltering of personnel not
participating will be simulated.
Training chemical munitions will be used. Pyrotechnics, smoke generators or similar devices
will portray smoke and explosions. Water simulates liquid decontaminates; provided materials
are present and mixing times are taken into account. Tape on serviceable M3 suits will be
simulated upon request. Simulations for actions that will damage equipment will be made on a
case-by-case basis.
Actual injuries will be tracked with simulated injuries, but given priority. Real injuries or health
problems must be dealt with immediately using all available resources. Exercise controllers will
adjust exercise play, as necessary, to account for these situations. Two injuries may be
transported to off-post facilities as their condition warrants. Emergency lights and sirens will
NOT be used in the transport of exercise accident victims to medical facilities.
SIGNATURES: The following agree to support this exercise as described herein.
________________________
Commander,
Installation Name
________________________
Army Co-Director
D-4
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 1: Preparedness
Juris.
Task
A/C.1.1.E
Maintain
Coordinated
Emergency Plans
A/C.1.2.E
Maintain an Active
Exercise Program
A/C.1.3.E
Maintain a
Continuing
Education Program
for Responders
A/C.1.4.E
Maintain Public
Outreach and
Public Education
Programs
Players
Commander and staff
A/C.1.5.E.
Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
Commander and staff
A.1.6.E Decide on
Daily Operations
and Inform OffPost Warning
Points
Commander and staff
Commander and staff
Commander and staff
Commander and staff
D-5
Description of Play
Show that emergency plans
related to the possibility of a
CAI are current, coordinated,
and available where needed.
Show that an active joint onpost/off-post exercise program
is in place.
Show that emergency
responders are identified,
trained, and certified as
required. Training records are
kept and organized.
Show that Public Outreach and
Public Education Programs are
in place and materials are
distributed to inform the public
about CSEPP emergency
preparedness.
Show that all components of the
CSEPP emergency response
physical infrastructure (e.g.,
facilities, vehicles, equipment,
supply stockpiles, and alert and
notification systems) are
checked, tested, and maintained
on a regular basis. All
components of the infrastructure
are available and operational.
Only operations deemed an
acceptable risk are conducted.
Planning information about
these operations is provided
daily to off-post jurisdictions to
expedite response should an
accident or incident occur.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 2 Emergency Assessment
Juris.
Task
A.2.1.E Collect
Input for Hazard
Analysis
Players
Hazard Analysts
A.2.2.E Make
Hazard
Assessments
and Predictions
Hazard Analysts
A.2.3.E Determine
CENL and Off-Post
PAR
Commander and staff
A.2.4.E Notify OffPost 24-Hour
Warning Points or
EOCs
Commander and staff
D-6
Description of Play
Hazard analysts are able to
receive, confirm, request, and
analyze information about a
reported CAI in order to support
the development of accurate and
timely hazard assessments and
predictions throughout the
course of the event and to
archive data for reference and
subsequent use.
On an ongoing basis throughout
the event, hazard analysts are
able to prepare hazard area plots
showing risk areas and a
predicted hazard risk envelope;
identify populations at risk;
prepare protective action
options; provide monitoring
guidance; and, provide
information on projected plume
behavior.
On an ongoing basis throughout
the CAI, the Incident
Commander or designated
Command Staff representative
reviews hazard analyses,
chooses an appropriate CENL,
and decides the optimum PARs
for at-risk populations off-post.
The Installation EOC staff
notifies off-post 24-hour
warning points or EOCs of the
initial CENL and PAR, any
additional PARs, and
subsequent changes to the
CENL and PARs within
prescribed time limits.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 2 Emergency Assessment
Juris.
Task
A.2.5.E Notify
Government
Agencies and
Officials
Players
Commander and staff
A.2.6.E Report
Events and
Decisions to
Headquarters
A.2.7.F Set Up
Monitoring and
Sampling
Equipment
Commander and staff
A.2.8.E Coordinate
Monitoring and
Sampling
Operations (On and
Off-Post)
A.2.9.F Conduct
Monitoring and
Sampling
Operations
Commander and staff
Monitoring and
Sampling Teams
Monitoring and
Sampling Teams
Description of Play
On an ongoing basis throughout
the event, Depot/Arsenal staff
fulfills Federal, State, and local
notification requirements. The
Governor’s office, local
government officials, and local
Congressional offices are
informed about the CAI and
significant changes to the
situation before the media and
the public.
Reports submitted to
headquarters are complete,
comprehensive, and on time.
Monitoring and sampling
equipment is operational and
ready for deployment when
needed. Reliable
communication is established
between field teams and hazard
analysts.
Monitoring and sampling teams
are deployed safely to the
correct locations to collect
information that accurately
characterizes the hazard area.
Monitoring and sampling teams
collect authentic, credible
information about chemical
agent hazards.
For example: RTAPs and other
equipment may be dispatched
off-post, as appropriate for the
scenario and exercise play.
(Simulation: Real Time
Analytical Platform (RTAP)
operators will not wear PPE in
the off-post community. PPE
must be present and donning
time taken into account.)
D-7
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 3: Emergency Management
Juris.
Task
A.3.1.E Activate,
Expand, and Operate
the EOC
Players
Commander and staff
A.3.2.E Stand Up and Commander
Command the Initial
Response Force (IRF)
A.3.3.E Perform
Duties as the Federal
On-Scene
Coordinator (FOSC)
Commander
A.3.4.E Direct and
Control Distribution
of Supplies and
Equipment
Commander and staff
A.3.5.E Request and
Coordinate
Additional Response
Support
Commander and staff
Description of Play
EOC full operational status is
quickly achieved and
maintained the duration of the
response. A common
understanding of the status of
current response operations and
future operational plans and
needs is developed and
maintained for the duration of
the response.
Command and control for the
response is established;
appropriate response assets are
mobilized; the Army chain-ofcommand knows that the IRF is
activated.
The Incident Commander, as
the FOSC, discharges all DoD
obligations under the National
Contingency Plan (NCP).
Sufficient supplies, equipment,
and vehicles are available to
control and mitigate the release
and to perform related support
tasks.
Identify shortfall in supplies,
equipment, and personnel
needed for response support,
request additional needed items,
and arrange for arrival and
deployment of the additional
response support supplies,
equipment, and personnel.
ERO 4: Hazard Mitigation
Juris.
Task
A.4.1.F Make
Immediate CAI
Reports
A.4.2.F Conduct
Firefighting
Operations at the
CAI Site
Players
Chemical Worker
teams or Security
Forces
Fire department
D-8
Description of Play
Prompt and accurate reports are
made from the CAI site.
Fires at the CAI site are fought
safely.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 4: Hazard Mitigation
Juris.
Task
A.4.3.E Direct and
Control Field
Response
Operations
A.4.4.F Provide
Direction and
Control at the CAI
Site
Players
EOC staff
A.4.5.E Direct and
Coordinate
Preservation of
Evidence and
Records of
Decisions
A.4.6.F Preserve
Evidence at the
CAI Site
EOC staff
A.4.7.F Stage
Response Teams
FCP
A.4.8.F Operate a
Personnel
Decontamination
Station
Decontamination Team
A.4.9.F Operate an
Equipment
Decontamination
Station
Decontamination Team
FCP or Chemical
Worker teams
Chemical Worker
teams
D-9
Description of Play
Activities of responders in the
field are directed, controlled,
and coordinated to ensure
maximum safety and efficiency.
Activities of responders in the
field are properly coordinated to
ensure maximum safety and
efficiency of response
operations.
Information about the CAI and
the Army response is collected,
secured, and preserved.
Evidence from the CAI site and
records of the Army field
response are collected, secured,
and preserved.
Emergency responders are
readily available and properly
deployed for task assignments.
Personnel and PPE are
determined to be free from
contamination before leaving
the predicted hazard area.
Containers holding
contaminated PPE or other
contaminated materials are
packaged properly for storage,
treatment, or disposal.
Vehicles, supplies, material,
tools and equipment are
determined to be free from
contamination before leaving
the predicted hazard area.
Containers holding
contaminated material are
packaged properly for storage
and disposal.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 4: Hazard Mitigation
Juris.
Task
A.4.10.F Conduct
Agent Containment
Operations
Players
Response teams
A.4.11.F Mitigate
the Effects of the
Agent Release
FCP, Response teams
Description of Play
The amount of agent released is
limited to the smallest possible
quantity over the smallest
possible area. The release is
terminated promptly at its
source as soon as this can be
done safely.
Contaminated facilities and
materials are safely
decontaminated, sealed, or
packaged, and are disposed of
safely and legally.
ERO 5: Protection
Juris.
Task
A.5.1.E Make OnPost Protective
Action Decisions
Players
Commander and staff
A.5.2.E Activate
On-Post Alert and
Notification
Systems
OC Staff
A.5.3.E Direct and
Control Protection
of the Post
Population
A.5.4.F Evacuate
and Secure the
Predicted Hazard
Area
Commander and staff
FCP, Response teams
D-10
Description of Play
Optimum protective action
decisions to protect the at-risk
populations on post are made
quickly. Decisions to adjust or
cancel PADs are made as
conditions warrant.
All persons initially in the onpost predicted hazard area are
instructed on protective actions
appropriate for their specific
location (within the planned
timeframe) of the PAD.
For example: Sirens will sound
once then will be in (silent) test
mode. Tone alert radios will
sound in (silent) test mode.
Arrangements are made to
secure the on-post predicted
hazard area, and move the atrisk population to safe locations.
Non-essential personnel are
removed from the predicted
hazard area and a security
cordon is established and
enforced around this area.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
A.5.5. F Control
On-Post Population
Evacuation
Players
Security
A.5.6.F Assemble,
On-post office chiefs,
Screen, and
work area and facility
Account for the On- Directors
Post Population
A.5.7. F Provide
Transportation for
Evacuation
OC staff
A.5.8.E Coordinate
Support Services
for the Army
Community
Commander and staff
A.5.9.E. Coordinate Commander and staff
Claims Services for
the Affected
Population
D-11
Description of Play
Traffic control points and
unstaffed barricades are in place
outside of the predicted hazard
area in time to expedite prompt
and orderly evacuation from the
predicted hazard area. The atrisk post population is
evacuated safely and
expeditiously.
For example: On-post day care
will not participate. For
example: (Simulation: After
evaluators are satisfied that
security can control access to
the installation and limited areas
on-post, and upon request, all
gates may be reopened and
remain open to permit normal
operations.)
The on-post population is
assembled, accounted for, and
screened for agent exposure.
This population is ready to
evacuate if directed.
Sufficient transport vehicles and
drivers are available where and
when needed to evacuate all or
part of the post population to a
safe location.
The need is assessed and
arrangements are made to
provide the Army community
and their families with
counseling, spiritual support,
and veterinary services.
The need is assessed and
arrangements made to provide
claims services to members of
the on-post and off-post
communities.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
A.6.1.F Provide
Immediate
Emergency Aid at
the Incident Site
Players
Chemical Worker
teams and Security
Force
A.6.2.F Prepare
Medical Treatment
Facility to Receive
Patients
A.6.3.F Provide
Emergency Triage,
Treatment, and
Stabilization in the
Field
A.6.4.F Make
Victim Status
Reports
Medical facility staff
Description of Play
Victims are saved from
additional trauma injury, and
agent exposure at the incident
site. Appropriate lifesaving
self-aid and first aid is
accomplished. Collection of
key information on patient
history and treatment is begun
The medical treatment facility is
prepared for the arrival and
treatment of patients.
Chemical Worker
teams/ Fire Department
The patient is stabilized in the
field before transport to a
medical treatment facility.
Chemical Worker
teams Medical facility
Emergency responders and the
medical treatment facility staff
exchange information about the
location and status of on-post
victims of injury or agent
exposure, and provide this
information to the Emergency
Operations Center staff.
D-12
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
A.6.5.E Track the
Location and Status
of Victims
A.6.6.F
Decontaminate
Patients in the Field
A.6.7.F Transport
Patients to a
Medical Treatment
Facility
Players
Commander and staff
Chemical Worker
teams
Chemical Worker
teams
Description of Play
On-post victims of the incident
are tracked as to their status and
location, their identities are
confirmed, their medical needs
are taken care of, and accurate
information is available to
notify next-of-kin. No victim’s
identity or information is
improperly released in reports
or news releases. Information
about the location and status of
deceased victims is tracked and
protected with the same care
and attention to detail.
For example: Next-of-kin
notification for injuries will be
made to the SimCell. Next-ofkin notification for deaths will
be made to the OC Lead
Evaluator.
Patient is thoroughly
decontaminated before transport
to a medical treatment facility.
The patient is taken to a medical
treatment facility in time to
prevent death or permanent
incapacitation. Transport
vehicles and PPE used by
transport personnel are
confirmed clean before they are
returned to service.
For example: Emergency
Ambulance Services Inc.
(EASI) will transport patients to
Regional Medical Center
(RMC) for further treatment.
D-13
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
A.6.8.F Treat
Patients at a
Medical Treatment
Facility
Players
Medical Facility staff
A.6.9.E Notify
Next-of-Kin
A.6.10.F Collect
and Decontaminate
Human Remains
A.6.11.E
Coordinate
Disposition of
Human Remains
Description of Play
Patients are given appropriate
medical treatment consistent
with their injuries or extent of
agent exposure. Patients are
stabilized and promptly
transferred to off-post medical
treatment facilities.
The next-of-kin of injured and
exposed persons, to include
fatalities, are promptly notified
and their immediate needs are
supported. Information about
the victims or their next-of-kin
are not reported or released
unless authorized.
Human remains are treated with
dignity and respect while being
collected and decontaminated.
Human remains are prepared for
unrestricted final arrangements
by the next-of-kin as soon as
practicable.
The next-of-kin are helped to
claim the remains of the
deceased. Legal requirements
for handling human remains are
met.
For example: (Simulation:
This will be done by the
designated Army person
briefing the Lead EOC
Evaluator outside the EOC.)
D-14
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.1.E/J
Operate a Joint
Information System
Players
OC Public Affairs staff
and JIC staff
A.7.1.E
Disseminate Public
Health and Safety
Information to the
Media
OC Public Affairs staff
and JIC staff
A.7.2.E Inform
Headquarters
Public Affairs
Offices
OC Public Affairs staff
and JIC staff
D-15
Description of Play
The JIC staff and staffs in each
jurisdiction EOC and response
facility have the latest pertinent
information about the event, the
response, the situation status,
and associated public health and
safety information from all
other jurisdiction EOCs and
response facilities.
The media are informed about
the event and the response as
soon as possible and to the full
extent that credible information
from within the installation is
available.
Army Public Affairs Office
(PAO) staffs at all levels have
the latest confirmed information
about the event, the response,
and associated public health and
safety information. They are
able to advise subordinate
commands and the installation
about higher headquarters
public affairs policy with
respect to the event, to respond
credibly at the headquarters
level to media inquiries should
they occur, and to deploy Public
Affairs augmentation to the
installation and the JIC as
needed.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.2.J Activate
and Operate a Joint
Information Center
Players
OC Public Affairs staff
and JIC staff
A/C.7.3.J
Disseminate Public
Health and Safety
Information to the
Media
OC Public Affairs staff
and JIC staff
A/C.7.4.J
Disseminate Public
Health and Safety
Information
Directly to the
Public
OC Public Affairs staff
and JIC staff
Description of Play
The Joint Information Center
(JIC) is made operational as
soon as possible. This facility
then operates continuously with
sufficient numbers of trained
staff, space, equipment, and
such other capabilities as are
needed to fully support the
mission of providing the single
best source of information about
the event, the response by all
jurisdictions, and associated
public health and safety issues
Media outlets have current
information about the event, the
response, and associated public
health and safety instructions.
The information provided by
the JIC staff is in a format that
is easily conveyed and
understood by the public. The
leadership in each jurisdiction is
viewed as competent, credible,
and engaged. Rumors,
speculation, and misinformation
circulating in the media or in
the public domain are identified
quickly and acted upon
effectively
The JIC is a credible contact for
the public to call for health and
safety information. Requests
for emergency assistance are
referred promptly to the proper
jurisdiction.
ERO 8: Remediation and Recovery
Juris.
Task
A/C.8.1.E Make
Recovery-Phase
Protective Action
Decisions
Players
OC Staff
D-16
Description of Play
Appropriate and timely
protective action decisions are
made by designated officials.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 8: Remediation and Recovery
Juris.
Task
A.8.1.E Initiate
Environmental
Remediation
Players
OC Staff
A.8.2.E Initiate
Accident
Investigation
OC Staff
A/C.8.2.E
Coordinate
Recovery-Phase
Monitoring and
Sampling
OC Staff
A/C.8.3.E/J Provide OC Staff and JIC staff
Recovery
Information to the
Media and the
Public
A.8.3.E Provide
Support Services to
the Army
Community
OC Staff
A/C.8.4.E Provide
Claims Services to
the Affected
Population
A/C.8.5.E
Implement
Unrestricted Reentry
OC Staff
OC Staff and security
force
D-17
Description of Play
Procedures for environmental
assessment and cleanup are
initiated in compliance with
environmental requirements.
Evidence is preserved and a
collateral investigation is
initiated in order to determine
causation, assess liability, and
prevent similar occurrences in
the future.
Requirements and priorities are
established, resources are
secured, and interagency
coordination is performed for
recovery phase monitoring and
sampling.
Information is provided in a
timely and complete fashion to
the media and the public
regarding residual hazards,
protective actions, care and
services available to the public,
and cleanup, remediation, and
claims procedures
Members of the Army
community, to include their
families, are offered counseling,
spiritual support, and veterinary
services.
Claims services are made
available to on-post and off-post
affected populations.
Decisions are made to allow
unrestricted re-entry to formerly
restricted zones, and direction is
provided to implement these
decisions in a safe and timely
manner.
CSEPP Exercise Policy and Guidance
June 19, 2009
XXX County
Extent of Play Agreement (XPA)
For the XXX Community CSEPP Exercise 200X
On October 30, 2009
PURPOSE: This Extent of Play Agreement (XPA) identifies the conditions that will be used to
develop, conduct, control, and evaluate the XXX Community CSEPP Exercise, as agreed to by
the FEMA Exercise Co-Director and XXX County.
STANDARDS & REFERENCES: The play by XXX County will be based on the editions of
the following as current 60 days before the exercise:
• The XXX County Emergency Operations Plan implementing procedures and checklists,
including the CSEPP Annex L dated February 10, 2009.
• MOU between XXX County and YYY County concerning the first EAS Message and TAR
Announcement after notification of an accident/incident at Installation Name, dated 02/14/09.
• MOU between Installation Name and YYY County dated 04/24/09 regarding a mutual
support agreement to an accident/incident at Installation Name.
EXERCISE PARAMETERS: The scenario will be based on events occurring where toxic
chemicals are stored at the XXX. Real-world weather will be used. These events cause liquid
agent contamination in the vicinity of the storage site and vapor hazards downwind. The hazards
may extend beyond the installation boundary, and may require protective actions and other
emergency responses to be taken in the IRZ. The type of agent released, the area of ground
contamination, the vapor plume path, and the number and condition of casualties, will be within
a range to achieve the objectives for each jurisdiction, and will be consistent with responders
demonstrating their capabilities at the locations listed in this agreement.
Exercise play will begin no earlier than 1500 on February 24, 2009, and will continue
uninterrupted for a minimum of 4.5 hours. Some responders may play beyond 4.5 hours.
The tables in the enclosure describe the agreements for the conduct of the exercise and the
simulations that will be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, (i.e., the activation and operation
of a Joint Information Center [JIC], the functions of the Federal On-Scene Coordinator [OSC]
and Regional Response Team [RRT], and the activation and operation of a Joint Field Office
[JFO]), will be demonstrated consistent with the exercise objectives, this agreement, and the
scenario. For this exercise a JIC will be activated and operated jointly by all participating
jurisdictions according to existing plans. XXX County will demonstrate its relationship with the
Commander of Installation Name functioning as the Federal On-Scene Coordinator, leading up
to (but not including) the deployment of the RRT and establishment of JFO.
EXERCISE PARTICIPANTS: All XXX County offices that have direction and control
responsibilities in the event of a chemical accident at Installation Name will play in the XXX
County EOC and the JIC consistent with the exercise objectives and scenario. Field response
will also be demonstrated. This will include demonstration of one traffic control point;
D-18
CSEPP Exercise Policy and Guidance
June 19, 2009
demonstration of decontamination capability, and EMS support at a decontamination site; and
activation of a reception center and shelter.
SIGNATURES: The following agree to support this exercise as described herein.
________________________
XXX County
________________________
FEMA Co-Director
D-19
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 1: Preparedness
Juris.
Task
A/C.1.1.E
Maintain
Coordinated
Emergency Plans
A/C.1.2.E
Maintain an Active
Exercise Program
A/C.1.3.E
Maintain a
Continuing
Education Program
for Responders
A/C.1.4.E
Maintain Public
Outreach and
Public Education
Programs
A/C.1.5.E.
Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
C.1.6.E Confirm
Readiness to
Respond
Players
County Emergency
Management
Coordinator and EOC
staff
County Emergency
Management
Coordinator and EOC
staff
County Emergency
Management
Coordinator and EOC
staff
Description of Play
Emergency plans related to the
possibility of a CAI are current,
coordinated, and available
where needed.
An active joint on-post/off-post
exercise program is in place.
County Emergency
Management
Coordinator and EOC
staff
Public Outreach and Public
Education Programs are in place
and materials are distributed to
inform the public about CSEPP
emergency preparedness.
All components of the CSEPP
emergency response physical
infrastructure (e.g., facilities,
vehicles, equipment, supply
stockpiles, and alert and
notification systems) are
checked, tested, and maintained
on a regular basis. All
components of the infrastructure
are available and operational.
Information about planned
operations is available at Offpost Warning Points or
Emergency Operations Centers.
Someone with authority is
immediately available to decide
PADs and activate alert and
notification systems promptly
should the Army report a
Community Emergency.
County Emergency
Management
Coordinator and EOC
staff
County Emergency
Management
Coordinator and EOC
staff
D-20
Emergency responders are
identified, trained, and certified
as required. Training records are
kept and organized.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 2 Emergency Assessment
Juris.
Task
C.2.1.E Receive
CENL and PAR
from Installation
EOC
Players
911 Dispatcher and
County OEM
Coordinator
C.2.2.E Coordinate
Response Phase
Monitoring and
Sampling
EM Director
Description of Play
Installation notification is
received and verified.
For example: Demonstrate
notification from Installation via
All Call. 911 Dispatcher will
record essential elements of
information and notify the EM
Coordinator.
Will not be demonstrated.
or
Determine if response phase
monitoring will be required in
the jurisdiction; coordinate the
request and deployment of
installation monitoring and
sampling teams; determine if
qualified observers will
accompany installation
monitoring and sampling teams;
and assemble and brief any
observers.
ERO 3: Emergency Management
Juris.
Task
C.3.1.E Alert and
Mobilize EOC Staff
Players
EM Director and staff
D-21
Description of Play
The EOC is staffed with
personnel to manage the
jurisdiction’s response.
For example: Demonstrate
alert and notification of county
responders and the mobilization
of staff to report to the county
EOC.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 3: Emergency Management
Juris.
Task
C.3.2.E Activate and
Operate the EOC
Players
EM Director and staff
Description of Play
EOC full operational status is
quickly achieved and
maintained for the duration of
the response. A common
understanding of the status of
current response operations and
future operational plans and
needs is developed and
maintained for the duration of
the response.
For example: Activate the
EOC. Demonstrate all back-up
systems.
Demonstrate effective exchange
of information with installation
and other jurisdictions.
Demonstrate communications
capabilities at the EOC.
ARES/RACES will demonstrate
back-up communications in the
county EOC as resources
permit.
Demonstrate all facilities,
equipment and displays in the
county EOC. E-mail will be
primary information system
used. Web-Puff™ will be
monitored for updated plume
data. Status boards will be kept
current and displayed.
Notify hospitals of CAI.
C.3.3.E Provide
Support to the
Storage Installation
EM Director and staff
D-22
Demonstrate 24-hour staffing
abilities.
Additional response resources
for the installation are routed
without delay.
Or
This will not be demonstrated.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 3: Emergency Management
Juris.
Task
C.3.4.E Request
Supplementary
Assistance
Players
EM Director and staff
Description of Play
Resource shortfalls are
identified and local, State and
Tribal declarations of
emergency are prepared, signed,
and transmitted to higher
authorities.
ERO 4: Hazard Mitigation
There are no applicable EEGs for the off-post community for this ERO.
ERO 5: Protection
Juris.
Task
C.5.1.E Make OffPost Protective
Action Decisions
C.5.2.E Select or
Prepare Protective
Action Messages
Players
EM Director and staff
EM Director and staff
Description of Play
Protective action decisions that
are appropriate for the risk are
made quickly. Decisions to
adjust or cancel PADs are made
as conditions warrant. The
PADs are made known to
appropriate jurisdictions,
individuals, and agencies.
For example: EOC will execute
the default protective action
decision, shelter-in-place 360°.
Appropriate protective action
messages are prepared for
dissemination to the affected
off-post population.
For example: Initial messages
are pre-programmed.
This could include messages
related to ending shelter-inplace, as appropriate. The
Incident Command Post has
primary responsibility when
operational.
D-23
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
C.5.3.E Activate
Off-Post Alert and
Notification
Systems
Players
EM Director and staff
Description of Play
All persons in the off-post
predicted hazard area are
instructed on protective actions
appropriate for their specific
location within the eight
minutes of the PAD.
For example: XYZ County has
primary responsibility for ANS
activation. In the event XYZ
County is not able to activate
the ANS, ABC County assumes
the responsibility. XYZ County
will not activate the ANS.
To test the back-up activation
plan, XYZ County Dispatch
will hand off activation of the
initial warning for XYZ and
ABC County off-post areas to
ABC County. ABC County
Dispatch will activate sirens,
tone alert radios, reader boards,
and the Emergency Alert
System (EAS), in the test mode,
as appropriate for the scenario.
The four systems shall all be
activated within six minutes of
the time the PAR is provided in
the All Call.
C.5.4.F Conduct
Route Alerting
ABC Fire Department
Another example: Conway
County does not have outdoor
sirens or tone alert radios.
All persons in the predicted
hazard area will receive the
appropriate protective action
instructions.
For example: XYZ County
does not use route alerting.
D-24
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
C.5.5.E Direct and
Control Activation
of Traffic and
Access Control
Points
C.5.6.F Establish
Traffic and Access
Control Points
Players
EM Director and staff,
County Sheriff, police
department, fire
department
County Sheriff, police
department, fire
department
Description of Play
Traffic control points are in
place in time to support the
evacuation order and facilitate
an orderly evacuation. Access
to the predicted hazard area is
prevented.
For example: The EOC will
notify __________ of the need
to establish pre-determined
traffic and access control points.
Ad hoc TCPs/ACPs will be
activated as necessary.
Traffic and access control
points are in place in time to
support the evacuation order.
An orderly evacuation is
facilitated, and access to the
predicted hazard area by
unauthorized persons is
prevented.
For example: TCPs/ACPs will
be staffed as requested by the
EOC. All necessary equipment
(traffic lights, reader boards,
etc.) will operate (in a test
mode) as appropriate. Reports
will be made back to the EOC
regarding problems and traffic
flow.
The following will be
demonstrated/evaluated:
TCP: 1234 Mockingbird Lane
TCP: County Line 1 & I-25
Reader board: intersection of
Mockingbird Lane and I-25.
D-25
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
C.5.7.E Direct and
Control Protective
Actions for Schools
and Day Care
Centers
Players
EOC staff and School
District
Description of Play
Arrangements are made for all
school and day care students
and staff to be sheltered-inplace or promptly and safely
evacuated to host schools, day
care facilities, or reception
centers. Parents are notified
when and where to reunite with
their children.
For example: EOC will contact
appropriate schools via the
TARs and give appropriate
PAD. EOC/School District will
notify host schools.
D-26
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
C.5.8.F Implement
Protective Actions
for Schools and
Day Care Centers
Players
School District, ABC
School, XYZ Day Care
Demonstrated out
of sequence
Tuesday, Jan. 5, at
10 a.m.
Description of Play
All school and day care students
and personnel are sheltered-inplace or are promptly and safely
evacuated to host schools, day
care facilities, or reception
centers.
For example:
ABC School, 123 Summer
Drive, will demonstrate shelterin-place, procedures.
XYZ Day Care will
demonstrate evacuation
including identifying
transportation resources
School and day care staff should
conduct a student accountability
check to determine number of
students present and identify
missing students.
School and Day Care staff
should contact the EOC by the
CSEPP radio to confirm
students are sheltered/
evacuated and provide a student
and staff count.
C.5.9.E Direct and
Control Protection
of Special
Populations
EM Director and staff
D-27
Demonstrated out of sequence
Tuesday, Jan. 5, at 10 a.m.
Arrangements are made for
special populations to be
sheltered-in-place or promptly
and safely evacuate to host
facilities or reception centers.
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
Players
C.5.10.F Implement Countryside
Protection of
Residential Care
Special Populations Facility
C.5.11.E Direct and
Control Reception
Center Activation
and Operations
C.5.12.F Operate
Reception Centers
C.5.13.E Direct and
Control Shelter
Activation and
Operations
EM Director and staff,
American Red Cross
American Red Cross
and police
EM Director and staff,
American Red Cross
Description of Play
All special populations are
sheltered-in-place or promptly
and safely evacuated to host
facilities or reception centers.
For Example: The County has
no special population facilities.
Or
England PD will conduct their
normal daily homebound check
of their city.
Direction and control of
reception center activities is
established. Reception center
operations are coordinated to
ensure the adequacy and
efficiency of support for
evacuees.
For example: The EOC will
activate the reception center at
Little Middle School.
Appropriate reception centers
are fully staffed and functional
to support the expected number
of evacuees.
For example: The ARC will
staff the reception center. The
police department will provide
TCP/ACP and security.
Direction and control of shelter
activities is established. Shelter
operations are coordinated to
ensure the adequacy and
efficiency of support for
evacuees
For example: The EOC will
activate the shelter at the county
fairgrounds.
D-28
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
Juris.
Task
C.5.14.F Operate
Shelters
Players
American Red Cross
Description of Play
Evacuees receive essential care
services until it is safe to return
home.
For example: The ARC will
(simulate) operating a shelter at
the fairgrounds.
ERO 6: Victim Care
Juris.
Task
C.6.1.F
Communication
Players
EOC staff, ambulance
company, and County
Hospital
C.6.1.E
Communication
EOC staff, ambulance
company, and County
Hospital
C.6.2.F Prepare
Medical Treatment
Facility to Receive
Patients
County Hospital
C.6.3.F PreDecontamination
Triage
Fire department
Description of Play
Communication occurs
throughout the continuum of
care; initially On-Post and
finally all the way through the
emergency management
structure.
Communication occurs
throughout the continuum of
care; initially On-Post and
finally all the way through the
emergency management
structure.
The medical treatment facility is
prepared for the arrival and
treatment of patients.
For example: See the County
Hospital XPA.
Or
The county has no medical
facilities.
Patients are assessed and triaged
for appropriate medical
treatment and decontamination.
For example: Decontamination
team will appropriately don
PPE, set up triage site, and
triage patients at 1234
Mockingbird Lane. Training
PPE will be worn. Water will
be simulated.
D-29
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
C.6.4.F
Decontamination
and Post
Decontamination
Triage
Players
Fire department and
ambulance company.
C.6.5.F Transport
Evacuees/Patients
to a Shelter or
Medical Treatment
Facility
Ambulance company
and American Red
Cross
C.6.6.F Treat
Patients at a
Medical Treatment
Facility
County Hospital
C.6.7.F Collect and
Decontaminate
Human Remains
Description of Play
All individuals suspected of
being contaminated are properly
decontaminated and triaged.
For example: Decontamination
team will appropriately set up
decontamination site and
decontaminate patients,
including tagging their
belongings. Six ambulatory
patients and two nonambulatory patients will be
decontaminated. Two patients
will be transported (simulated)
to the hospital by the ambulance
company.
Evacuees/Patients are safely
transported to an appropriate
facility.
For example: The ARC
provides transportation to the
fairgrounds of six evacuees –
including two non-ambulatory.
The ambulance company
transports (simulated) two
patients to the hospital.
Patients are given appropriate
medical treatment consistent
with their injuries, illness, and
extent of exposure.
For example: See County
Hospital XPA.
Human remains are treated with
dignity and respect at all times.
Coroner
For example: Will not be
demonstrated.
D-30
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
C.6.8.E Track the
Location of
Evacuees, Patients
and Fatalities
Players
EOC and County
Hospital
Description of Play
Accurate evacuee, patient and
fatality information is collected.
Accurate Medical Treatment
Facility bed available
information is collected and
legal requirements for handling
remains are met.
For example: County Hospital
and the EOC will maintain
contact to exchange
information, as appropriate.
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.1.E/J
Operate a Joint
Information System
Players
EOC staff
Description of Play
The JIC staff and staffs in each
jurisdiction EOC and response
facility have the latest pertinent
information about the event, the
response, the situation status,
and associated public health and
safety information from all
other jurisdiction EOCs and
response facilities.
For example: The EOC will
operate within the JIS prior to,
and after, the JIC is open.
D-31
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 7: Emergency Public Information
Juris.
Task
C.7.1.E
Disseminate Public
Health and Safety
Information to the
Media
A/C.7.2.J Activate
and Operate a Joint
Information Center
Players
EOC staff
EOC staff and JIC staff
Description of Play
Media outlets are informed
about the response to the event
as soon as possible and to the
full extent that credible
information from within the
jurisdiction is available.
For example: Prior to the JIC
opening, the EOC will directly
work with media outlets. Once
the JIC is open, the EOC will
feed information to the JIC for
dissemination. The PIO at the
JIC will work closely with the
EOC to ensure that timely,
accurate information is released
to the public and media.
The Joint Information Center
(JIC) is made operational as
soon as possible. This facility
then operates continuously with
sufficient numbers of trained
staff, space, equipment, and
such other capabilities as are
needed to fully support the
mission of providing the single
best source of information about
the event, the response by all
jurisdictions, and associated
public health and safety issues.
For example: The EM Director
and the Installation Commander
will jointly decide to open the
JIC. The CSEPP PIO will go to
the JIC. See the JIC XPA.
D-32
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.3.J
Disseminate Public
Health and Safety
Information to the
Media
A/C.7.4.J
Disseminate Public
Health and Safety
Information
Directly to the
Public
Players
EOC staff and JIC staff
EOC staff and JIC staff
Description of Play
Media outlets have current
information about the event, the
response, and associated public
health and safety instructions.
The information provided by
the JIC staff is in a format that
is easily conveyed and
understood by the public. The
leadership in each jurisdiction is
viewed as competent, credible,
and engaged. Rumors,
speculation, and misinformation
circulating in the media or in
the public domain are identified
quickly and acted upon
effectively.
For example: The EOC will
work with the JIC, once it is
open, to disseminate
information to the media. See
the JIC XPA.
The JIC is a credible contact for
the public to call for health and
safety information. Requests
for emergency assistance are
referred promptly to the proper
jurisdiction.
For example: The EOC will
work with the JIC, once it is
open, to disseminate
information to the public. Prior
to the JIC opening, the EOC
will respond to telephone calls
from the public. See the JIC
XPA.
D-33
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 8: Remediation and Recovery
Juris.
Task
C.8.1.E Limit
Access to
Restricted Areas
A/C.8.1.E Make
Recovery-Phase
Protective Action
Decisions
C.8.2.E Make and
Implement
Ingestion Pathway
Protective Action
Decisions
C.8.3.E Arrange
Post-Emergency
Medical Screening
C.8.4.E Arrange
Temporary Shelter
for Evacuees
Players
EOC staff
Description of Play
Emergency workers are directed
to access restricted areas offpost in a controlled and safe
way to perform vital missions
such as rescue, monitoring, or
infrastructure assessment and
repair, with access by nonauthorized personnel to the
restricted area denied through
this phase of recovery.
For example: Not
demonstrated.
Appropriate and timely
protective action decisions are
made by designated officials.
EOC staff
For example: Not
demonstrated.
Decisions are made to protect
the public from exposure to
chemical agent via ingestion,
and to maintain the market
share of products from nearby
unaffected areas.
EOC staff
For example: Not
demonstrated.
Arrangements are made for area
hospitals and clinics to provide
medical screening for persons
affected by the emergency.
EOC staff
For example: Not
demonstrated.
Arrangements are made for
appropriate shelter for evacuees
who will be displaced for more
than a day or two.
EOC staff
For example: Not
demonstrated.
D-34
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 8: Remediation and Recovery
Juris.
Task
C.8.5.E Secure
Disaster Assistance
for Affected
Communities
A/C.8.2.E
Coordinate
Recovery-Phase
Monitoring and
Sampling
Players
EOC staff
For example: Not
demonstrated.
Requirements and priorities are
established, resources are
secured, and interagency
coordination is performed for
recovery phase monitoring and
sampling.
EOC staff
For example: Not
demonstrated.
Information is provided in a
timely and complete fashion to
the media and the public
regarding residual hazards,
protective actions, care and
services available to the public,
and cleanup, remediation, and
claims procedures.
A/C.8.3.E/J Provide EOC staff
Recovery
Information to the
Media and the
Public
A/C.8.4.E Provide
Claims Services to
the Affected
Population
Description of Play
Administrative procedures are
begun for securing
compensation to those affected
by the emergency, including
members of the public, medical
facilities, businesses, and units
of government.
For example: Not
demonstrated.
Claims services are made
available to on-post and off-post
affected populations.
EOC staff
For example: Not
demonstrated.
D-35
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 8: Remediation and Recovery
Juris.
Task
A/C.8.5.E
Implement
Unrestricted Reentry
Players
EOC staff
Description of Play
Decisions are made to allow
unrestricted re-entry to formerly
restricted zones, and direction is
provided to implement these
decisions in a safe and timely
manner.
For example: Not
demonstrated.
D-36
CSEPP Exercise Policy and Guidance
June 19, 2009
XXX Community Joint Information Center/System (JIC/JIS)
Extent of Play Agreement (XPA)
For the XXX Community CSEPP Exercise 2009
On October 30, 2009
PURPOSE: This Extent of Play Agreement (XPA) identifies the conditions that will be used to
develop, conduct, control, and evaluate the XXX Community CSEPP Exercise, as agreed to by
the FEMA Exercise Co-Director and XXX County.
STANDARDS & REFERENCES: The play by the JIC/JIS will be based on the editions of the
following as current 60 days before the exercise:
• The XXX County Emergency Operations Plan implementing procedures and checklists,
including the CSEPP Annex L dated February 10, 2009.
• MOU between XXX County and YYY County concerning the first EAS Message and TAR
Announcement after notification of an accident/incident at Installation Name, dated 02/14/09.
• MOU between Installation Name and YYY County dated 04/24/09 regarding a mutual
support agreement to an accident/incident at Installation Name.
EXERCISE PARAMETERS: The scenario will be based on events occurring where toxic
chemicals are stored at the XXX. Real-world weather will be used. These events cause liquid
agent contamination in the vicinity of the storage site and vapor hazards downwind. The hazards
may extend beyond the installation boundary, and may require protective actions and other
emergency responses to be taken in the IRZ. The type of agent released, the area of ground
contamination, the vapor plume path, and the number and condition of casualties, will be within
a range to achieve the objectives for each jurisdiction, and will be consistent with responders
demonstrating their capabilities at the locations listed in this agreement.
Exercise play will begin no earlier than 1500 on February 24, 2009, and will continue
uninterrupted for a minimum of 4.5 hours. Some responders may play beyond 4.5 hours.
The tables in the enclosure describe the agreements for the conduct of the exercise and the
simulations that will be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, (i.e., the activation and operation
of a Joint Information Center [JIC], the functions of the Federal On-Scene Coordinator [OSC]
and Regional Response Team [RRT], and the activation and operation of a Joint Field Center
[JFO]), will be demonstrated consistent with the exercise objectives, this agreement, and the
scenario. For this exercise a JIC will be activated and operated jointly by all participating
jurisdictions according to existing plans.
EXERCISE PARTICIPANTS: All jurisdictions that have direction and control responsibilities
in the event of a chemical accident at Installation Name will play in the JIC/JIS consistent with
the exercise objectives and scenario.
D-37
CSEPP Exercise Policy and Guidance
June 19, 2009
SIGNATURES: The following agree to support this exercise as described herein.
________________________
XXX
________________________
FEMA Co-Director
D-38
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 1: Preparedness
Juris.
Task
A/C.1.1.E
Maintain
Coordinated
Emergency Plans
A/C.1.2.E
Maintain an Active
Exercise Program
A/C.1.3.E
Maintain a
Continuing
Education Program
for Responders
A/C.1.4.E
Maintain Public
Outreach and
Public Education
Programs
Players
Joint Information
Center staff
A/C.1.5.E.
Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
Joint Information
Center staff
Joint Information
Center staff
Joint Information
Center staff
Joint Information
Center staff
Description of Play
Show that emergency plans
related to the possibility of a
CAI are current, coordinated,
and available where needed.
Show that an active joint onpost/off-post exercise program
is in place.
Show that emergency
responders are identified,
trained, and certified as
required. Training records are
kept and organized.
Show that Public Outreach and
Public Education Programs are
in place and materials are
distributed to inform the public
about CSEPP emergency
preparedness.
Show that all components of the
CSEPP emergency response
physical infrastructure (e.g.,
facilities, vehicles, equipment,
supply stockpiles, and alert and
notification systems) are
checked, tested, and maintained
on a regular basis. All
components of the infrastructure
are available and operational.
ERO 2 Emergency Assessment
There are no applicable EEGs for the JIC/JIS for this ERO.
ERO 3: Emergency Management
There are no applicable EEGs for the JIC/JIS for this ERO.
ERO 4: Hazard Mitigation
There are no applicable EEGs for the JIC/JIS community for this ERO.
D-39
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 5: Protection
There are no applicable EEGs for the JIC/JIS for this ERO.
ERO 6: Victim Care
There are no applicable EEGs for the JIC/JIS for this ERO.
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.1.E/J
Operate a Joint
Information System
Players
Joint Information
Center staff
C.7.1.E
Disseminate Public
Health and Safety
Information to the
Media
Joint Information
Center staff
A/C.7.2.J Activate
and Operate a Joint
Information Center
Joint Information
Center staff
A/C.7.3.J
Disseminate Public
Health and Safety
Information to the
Media
Joint Information
Center staff
D-40
Description of Play
The JIC staff and staffs in each
jurisdiction EOC and response
facility have the latest pertinent
information about the event, the
response, the situation status,
and associated public health and
safety information from all
other jurisdiction EOCs and
response facilities.
Media outlets are informed
about the response to the event
as soon as possible and to the
full extent that credible
information from within the
jurisdiction is available.
The Joint Information Center
(JIC) is made operational as
soon as possible. This facility
then operates continuously with
sufficient numbers of trained
staff, space, equipment, and
such other capabilities as are
needed to fully support the
mission of providing the single
best source of information about
the event, the response by all
jurisdictions, and associated
public health and safety issues
Media outlets have current
information about the event, the
response, and associated public
health and safety instructions.
The information provided by
the JIC staff is in a format that
is easily conveyed and
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 7: Emergency Public Information
Juris.
Task
Players
A/C.7.4.J
Disseminate Public
Health and Safety
Information
Directly to the
Public
Joint Information
Center staff
Description of Play
understood by the public. The
leadership in each jurisdiction is
viewed as competent, credible,
and engaged. Rumors,
speculation, and misinformation
circulating in the media or in
the public domain are identified
quickly and acted upon
effectively.
The JIC is a credible contact for
the public to call for health and
safety information. Requests
for emergency assistance are
referred promptly to the proper
jurisdiction.
ERO 8: Remediation and Recovery
Juris.
Task
Players
A/C.8.3.E/J Provide Joint Information
Recovery
Center staff
Information to the
Media and the
Public
D-41
Description of Play
Information is provided in a
timely and complete fashion to
the media and the public
regarding residual hazards,
protective actions, care and
services available to the public,
and cleanup, remediation, and
claims procedures
CSEPP Exercise Policy and Guidance
June 19, 2009
NAME of Hospital
Medical Facility Extent of Play Agreement
(Updated Insert Date)
XXX Community CSEPP Exercise 2009
On October 28, 2009
PURPOSE: This Medical Facility Extent of Play Agreement (XPA) identifies the conditions
that will be used to develop, conduct, control, and evaluate the indicated XXX Community
CSEPP Exercise, as agreed to by the Exercise Co-Directors and this hospital.
STANDARDS AND REFERENCES: The play by this hospital will be based on the editions of
the following, as current 60 days prior to the day of exercise:
• Hospital Emergency Operations Plan implementing procedures and checklists (list name of
plans).
• MOUs and MOAs between the hospital and various agencies/organizations concerning the
response to an accident involving toxic chemicals at the XXX Depot (list name of
agency/organization to include the depot if applicable).
EXERCISE PARAMETERS: The scenario will be based on events occurring where toxic
chemicals are stored at the XXX Army Depot. These events cause liquid agent contamination in
the vicinity of the storage site, and vapor hazards downwind. The hazards will extend beyond
the installation boundary, and will require protective actions and other emergency responses to
be taken in the IRZ and PAZ. The type of agent released, the area of ground contamination, the
vapor plume path, and the number and condition of casualties will be within a range to achieve
the objectives for each jurisdiction, and will be consistent with responders demonstrating their
capabilities at the locations listed in this agreement. The Hospital will participate as outlined in
this document regardless of the hazard or extent of play of other organizations within the County.
Exercise play will begin at a predetermined time on the exercise date, and will continue
uninterrupted for a minimum of 4.5 hours or until objectives are met or “real world” activities
require termination of some or all activities. Exercise Control will be advised should termination
of play be made earlier than agreed. Some participants may play beyond 4.5 hours designated
for the entire exercise.
The tables in the enclosure describe the agreements for the conduct of the exercise by the
hospital, and the simulations that will be used to ensure a credible evaluation.
Media, other than Mock, will not be allowed on the premises unless coordinated in advance with
the Hospital Public Information Officer (Public Relations, etc.). Stipulations will be placed in
writing and spokesperson/escort provided by the Hospital.
EXERCISE PARTICIPANTS: All appropriate/designated personnel available in the event of
a chemical accident at the Blue Grass Army Depot or other similar event will play, consistent
with the exercise objectives and scenario. Participants in the exercise will include those that
have direction and control responsibilities demonstrating structured (incident command)
D-42
CSEPP Exercise Policy and Guidance
June 19, 2009
coordination in the Hospital Command Center (HCC). The receiving and decontamination team,
emergency department staff and supporting ancillary staff, will demonstrate appropriate
activities.
SIMULATIONS AND CONSIDERATIONS: The hospital may receive up to [insert # of
patients] patients via EMS, self-presentation or other method that may simulate potential
exposure of chemical agent. The hospital will procure the above number of volunteers to play the
role of patients for this exercise. The facility will appropriately receive, triage, and treat patients
as outlined in standard medical practices of a CSEPP event, as well as within the facilities plan.
Patient disposition once initial care is complete will be simulated, using the management
resources established by the hospital plan. Personnel recall, bed availability status, notification
to and from outside facilities and resources, and other status management efforts will also be
demonstrated as outlined in the hospital plan.
SIGNATURES: The following agree to support the Community CSEPP Exercise as described
herein.
CONCURRENCE:
Hospital Representative
County Representative
State Representative
Off-Post Exercise Co-Director
D-43
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 1: Preparedness
Juris.
Task
A/C.1.1.E
Maintain
Coordinated
Emergency Plans
Players
County Emergency
Management
Coordinator and EOC
staff
A/C.1.2.E
Maintain an Active
Exercise Program
County Emergency
Management
Coordinator and EOC
staff
County Emergency
Management
Coordinator and EOC
staff
A/C.1.3.E
Maintain a
Continuing
Education Program
for Responders
A/C.1.4.E
Maintain Public
Outreach and
Public Education
Programs
A/C.1.5.E.
Maintain the
CSEPP Emergency
Response Physical
Infrastructure in an
Operational Status
C.1.6.E Confirm
Readiness to
Respond
County Emergency
Management
Coordinator and EOC
staff
Description of Play
Emergency plans related to the
possibility of a CAI are current,
coordinated, and available where
needed. Verify that plans have
been synchronized.
An active joint on-post/off-post
exercise program is in place.
Emergency responders are
identified, trained, and certified as
required. Training records are
kept and organized.
Public Outreach and Public
Education Programs are in place
and materials are distributed to
inform the public about CSEPP
emergency preparedness.
County Emergency
All components of the CSEPP
Management
emergency response physical
Coordinator and EOC infrastructure (e.g., facilities,
staff
vehicles, equipment, supply
stockpiles, and alert and
notification systems) are checked,
tested, and maintained on a
regular basis. All components of
the infrastructure are available
and operational.
County Emergency
Information about planned
Management
operations is available at Off-post
Coordinator and EOC Warning Points or Emergency
staff
Operations Centers. Someone
with authority is immediately
available to decide PADs and
activate alert and notification
systems promptly should the
Army report a Community
Emergency.
D-44
CSEPP Exercise Policy and Guidance
June 19, 2009
ERO 6: Victim Care
Juris.
Task
C.6.1.F
Communication
Players
Hospital Players
Examples:
Emergency
Department and all
affected departments
within the facility
Hospital Command
Center
Decontamination
Team
C.6.1.E
Communication
Description of Play
Hospital will demonstrate this activity
in accordance with applicable internal
facility preparedness plans and
procedures.
Receive Notification and continual
status reports via bi-directional
communication.
Demonstrate internal communication
with redundant systems.
Security Team
Maintain external communications
(other medical facilities, JIC, JIS,
EOC, ETC)
Hospital PIO
Medical
Representative in the
Jurisdictional
EOC/JIC
Communication occurs throughout
the continuum of care; initially OnPost and finally all the way through
the emergency management structure.
Transmit and receive continual status
reports using a bi-directional
communication exchange.
Demonstrate redundant
communication systems.
C.6.2.F Prepare
Medical
Treatment
Facility to
Receive
Patients
Emergency
Department and all
affected departments
within the facility
Hospital Command
Center
Screening Team
Security Team
Demonstrate continual external
communications with all engaged
medical agencies.
The medical treatment facility is
prepared for the arrival and treatment
of patients.
For example: Hospital will
demonstrate this activity in
accordance with applicable internal
facility preparedness plans and
procedures.
Verify Exercise Regulatory
Compliance Document is signed by
D-45
CSEPP Exercise Policy and Guidance
June 19, 2009
authorized hospital personnel.
Verify updated emergency
management plans are in place.
Receive notification that an incident
has occurred and patients are coming
to the facility. If notification comes
from other than the usual emergency
communications channel, verify the
notification.
Organize response utilizing an
Incident Command System.
Notify all services involved in the
plan and mobilize the emergency
department.
If incoming patients are potentially
contaminated or exposed to agent,
implement the hazardous material
plan for the facility. (Prepare the
decontamination and treatment areas;
select PPE and prepare the triage,
security and decontamination teams
to receive patients.)
Notify patient transport agencies of
any special approach or entrance to
the medical facility.
Receive initial and follow-up patient
information from the site and patient
transport agencies.
Make arrangements to control access
to all entrances and exits.
Identify and isolate potentially
contaminated patients that self
present to the medical treatment
facility unannounced or present
themselves outside of regular EMS
channels.
D-46
CSEPP Exercise Policy and Guidance
C.6.3.F PreDecontaminatio
n Triage
June 19, 2009
Decontamination
Team
(Dirty
Triage/Receiving)
Screening Team
Report the status of requests to
receive patients and the state of
preparedness to accommodate the
requests to the local medical services
coordinator.
Demonstrate patient assessment and
triage for appropriate medical
treatment and decontamination
procedures.
Set up triage location, paying
attention to contamination control and
access control measures.
Conduct differential triage of
evacuees by determining:
- If they present signs and symptoms
of chemical agent exposure;
- If they have been evacuated from
the predicted hazard area;
- Their time of departure from the
predicted hazard area (to determine if
they have traveled through the
plume);
- If they request decontamination,
even though they have not or are not
likely to have been exposed.
Team members don appropriate PPE
(chemical, Bloodborne pathogens,
etc.)
Conduct proper triage using
START/JumpSTART.
Conduct primary assessment
(AABC).
Address life threatening issues as
appropriate.
Treat presenting S/S as appropriate.
Reassess patients continuously for
possible latent physiological effects
of agent exposure.
Delay prophylactic measures until
after decontamination.
Provide patient tracking information
in accordance with the hospitals
established protocols and procedures.
Select triage location based on
established plans and ensure patient
D-47
CSEPP Exercise Policy and Guidance
C.6.4.F
Decontaminatio
n and Post
Decontaminatio
n Triage
June 19, 2009
Decontamination
Team
Screening Team
D-48
tracking is including in the hospital’s
EM plan.
Demonstrate capability to perform
patient decontamination and triage.
Select decontamination location
based on established plans and
procedures, paying attention to
contamination control and access
control measures. (Due to
construction limitations the
decontamination location may
change, thus actual patients, family
members, visitors and vendors may
have access to the area so as not to
prevent normal operations of the
hospital). However, safety measures
for limiting access to the
decontamination area will be in place
for this exercise including the
possible usage of escorts thru the
area. While in an actual disaster
involving real decon, outside
individuals would be denied access to
the area, please note that it is quite
possible and probable that actual
patients, family members, employees,
visitors and vendors, including actual
EMS units, will be granted access to
the exercise decontamination area so
as to not interrupt normal hospital
operations. Evaluators should note
that exercise play will be temporarily
stopped to allow for actual traffic as
needed.
Team members don appropriate PPE
(chemical, blood-born pathogens,
etc.)
Separate evacuee/patients by gender,
if sufficient decontamination
resources are available ensuring
privacy.
Identify and secure personal property.
Identify and implement provisions for
the decontamination of special needs
population.
CSEPP Exercise Policy and Guidance
C.6.6.F Treat
Patients at a
Medical
Treatment
Facility
June 19, 2009
Medical Treatment
Facility Staff
Hospital Command
Center
Appropriately directs individuals to
remove their clothing and belongings.
Removed items are placed in bags;
the bags are labeled and secured per
established procedure.
Tag, decontaminate, verify
cleanliness and return eyeglasses to
individuals.
Decontaminate individuals using
current accepted standards of care and
practice to include appropriate wound
care.
Provide decontaminated individuals
with clean clothing. Identify/tag
individuals as decontaminated in
accordance with local procedures.
Triage and reassess individuals
following decontamination for S/S of
agent exposure and decontaminate
again as appropriate.
Demonstrate ability for continuous,
24-hour operations.
Continue patient tracking.
Demonstrate technical
decontamination and doffing
technique.
Demonstrate capability to perform
appropriate medical treatment
consistent with their injuries, illness
and extent of exposure.
Medical staff meets the ambulance or
transport vehicle upon arrival and
begins triage procedures.
Obtain and review patient history.
Assess the patient’s condition, paying
special attention to the type and
quantity of antidote administered to
the patient and the method and extent
of decontamination.
Identify, isolate and decontaminate
patients that arrive unannounced or
from outside the EMS system.
Perform gross and secondary
decontamination in the designated
area before the patient is allowed to
PIO
D-49
CSEPP Exercise Policy and Guidance
C.6.7.F Collect
and
Decontaminate
Human
Remains
June 19, 2009
Emergency
Department and all
affected departments
Hospital Command
Center
PIO
D-50
enter the treatment facility. Bag, seal
and label patient clothing and effects.
Initial patient survey and stabilization
should occur simultaneously.
After the patient is moved into the
clean area of the facility, medical
staff treats presenting S/S in
accordance with good medical
practice.
If treatment required exceeds the
treatment facility’s capability, refer
patient to appropriate medical
treatment facility following all
applicable regulatory requirements.
Coordinate patient transfer with the
accepting facility and transport
agency.
Admit, transfer or discharge patients.
Provide patient tracking and facility
bed availability information to the
HCC and/or Emergency Medical
System.
Human remains are treated with
dignity and respect at all times.
For example: Provide reports to the
HCC.
In accordance with State law, confirm
the patient is deceased, confirm the
patient’s identity if possible and
reports this information to the
Jurisdictional EOC.
Human remains are tagged and
moved to decontamination when
appropriate and authorized.
Personal effects are removed,
monitored, segregated by
contamination status and secured.
Special provisions for effects that
can’t be decontaminated.
If the human remains are identified as
potentially contaminated, thoroughly
decontaminate using the same
procedures for exposed persons who
were not fatalities, to ensure there is
no hazard in handling the remains.
CSEPP Exercise Policy and Guidance
C.6.8.E Track
the Location of
Evacuees,
Patients and
Fatalities
June 19, 2009
EOC and County
Hospital
Document methods used for
decontamination and for confirming
that decontamination is complete.
Human remains are respectfully
contained and properly stored
pending transfer to mortuary or other
appropriate facility.
Using patient tracking procedures,
report location and status of the
remains to the Jurisdictional EOC or
Emergency Management System.
Accurate evacuee, patient and fatality
information is collected. Accurate
Medical Treatment Facility bed
available information is collected and
legal requirements for handling
remains are met.
For example: County Hospital and
the EOC will maintain contact to
exchange information, as appropriate.
ERO 7: Emergency Public Information
Juris.
Task
A/C.7.1.E/J
Operate a Joint
Information
System
C.7.1.E
Disseminate
Public Health
and Safety
Information to
the Media
Players
Hospital Command
Center
Hospital Command
Center
D-51
Description of Play
The JIC staff and staffs in each
hospital have the latest pertinent
information about the event, the
response, the situation status, and
associated public health and safety
information from all other jurisdiction
EOCs and response facilities.
For example: The Hospital
Command Center will operate within
the JIS prior to, and after, the JIC is
open.
Media outlets are informed about the
response to the event as soon as
possible and to the full extent that
credible information from within the
jurisdiction is available.
CSEPP Exercise Policy and Guidance
A/C.7.2.J
Activate and
Operate a Joint
Information
Center
A/C.7.3.J
Disseminate
Public Health
and Safety
Information to
the Media
June 19, 2009
Hospital Command
Center and JIC staff
Hospital Command
Center and JIC staff
For example: Prior to the JIC
opening, the Hospital Command
Center will directly work with media
outlets. Once the JIC is open, the
Hospital Command Center will feed
information to the JIC for
dissemination. The PIO at the JIC
will work closely with the Hospital
Command Center to ensure that
timely, accurate information is
released to the public and media.
The Joint Information Center (JIC) is
made operational as soon as possible.
This facility then operates
continuously with sufficient numbers
of trained staff, space, equipment, and
such other capabilities as are needed
to fully support the mission of
providing the single best source of
information about the event, the
response by all jurisdictions, and
associated public health and safety
issues.
For example: A Hospital PIO will go
to the JIC. See the JIC XPA.
Media outlets have current
information about the event, the
response, and associated public health
and safety instructions. The
information provided by the JIC staff
is in a format that is easily conveyed
and understood by the public. The
leadership in each jurisdiction is
viewed as competent, credible, and
engaged. Rumors, speculation, and
misinformation circulating in the
media or in the public domain are
identified quickly and acted upon
effectively.
For example: The Hospital
Command Center will work with the
JIC, once it is open, to disseminate
information to the media. See the JIC
XPA.
D-52
CSEPP Exercise Policy and Guidance
A/C.7.4.J
Disseminate
Public Health
and Safety
Information
Directly to the
Public
June 19, 2009
Hospital Command
Center and JIC staff
The JIC is a credible contact for the
public to call for health and safety
information. Requests for emergency
assistance are referred promptly to the
proper jurisdiction.
For example: The Hospital
Command Center will work with the
JIC, once it is open, to disseminate
information to the public. Prior to the
JIC opening, the EOC will respond to
telephone calls from the public. See
the JIC XPA.
D-53
CSEPP Exercise Policy and Guidance
June 19, 2009
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D-54
CSEPP Exercise Policy and Guidance
June 19, 2009
APPENDIX E: NIMS/ICS EXERCISE STRUCTURE
Exercise Incident
Command (IC)
Safety Officers
On & Off Post
PIO
Planning
Section Chief
----------
Ops. Section Chief
Off-Post
Branch Director
Hospital
Branch Director
Division 2
Supervisor
Division 1
Supervisor
Decon
Branch Director
Public Affairs
Branch Director
Hazard Analysis
Unit Leader
----------
SIMCELL
Mgmt Unit Leader
----------
Deputy Decon
Branch Director
JIC
Task Force Lead
Documentation
Unit Leader
----------
Report Unit Leader
_______
Decon Group 1
Supervisor
----------
Mock Media
Field Group Sup.
----------
Resource Status
Unit Leader
----------
Base Manager
----------
Mock Media
SIMCELL Table
Lead
Demobilization
Unit Leader
----------
Communications
Unit Leader
----------
County 3
Task Force Leader
Hospital 2
Strike Team Leader
County 1
Task Force Leader
County 4.
Task Force Leader
Hospital 3
Strike Team Leader
County 1 Decon
Team Leader
County 4 Decon
Team Leader
County 2
Task Force Leader
County 5
Task Force Leader
Hospital 4
Strike Team Leader
County 2 Decon
Team Leader
County 5 Decon
Team Leader
Sim Cell Table
Leader
Sim Cell Table
Leader
Hospital 5
Strike Team Leader
County 3 Decon
Team Leader
Division 4
Supervisor
Finance & Admin.
Section Chief
Hospital 1
Strike Team Leader
State
Task Force Leader
Division 3
Supervisor
Logistics
Section Chief
Hospital 6
Strike Team Leader
Decon Group
2
Supervisor
County 6
Task Force Leader
County 8
Task Force Leader
County 6 Decon
Team Leader
County 9 Decon
Team Leader
County 7
Task Force Leader
County 9
Task Force Leader
County 7 Decon
Team Leader
County 10 Decon
Team Leader
Sim Cell Table
Leader
County 10
Task Force Leader
County 8 Decon
Team Leader
Sim Cell Table
Leader
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APPENDIX F
BACKGROUND AND OVERVIEW OF CSEPP
REMEDIATION AND RECOVERY OUTCOME EVALUATION
F.1
INTRODUCTION
The Remediation and Recovery Outcome (Outcome 8) includes activities that would typically be
done during the immediate post-emergency period, out to about 48 hours after a chemical event.
This Outcome and the EEGs in it are intended to dovetail with the existing response-phase
Outcomes. Material for this Outcome was drawn from the CSEPP Recovery Plan Workbook
(2003) and from other sources including lessons learned from prior CSEPP recovery tabletop
exercises. In general the Remediation and Recovery Outcome focuses on actions that are not
done, or are done very differently, during response. For example, the Remediation and Recovery
Outcome does not include a field Task or associated EEG on monitoring and sampling; although
monitoring and sampling operations would likely be ongoing during recovery, the field EEG is
essentially similar to what would be done during the response phase.
CSEPP practice has been to exercise remediation and recovery in a tabletop format, and the
Outcome 8 EEGs are based on that assumption. The Tasks and Steps are designed for evaluation
at a facility where multiple organizations coordinate and plan activities. There are no Tasks or
Steps designed for evaluation of field play.
Remediation and recovery would involve the coordinated activity of local, state, Army, and other
federal agencies. It is anticipated that coordination among these agencies would take place at a
Joint Field Office (JFO) and/or Disaster Recovery Center, supported by operations at
jurisdictional EOCs and command posts.
Tabletop exercises do not include field play, typically do not involve use of a SimCell, and
generally use a relatively simple scenario as compared with an FSE. The scenario may be based
on a preceding response-phase exercise, or may be developed separately for the tabletop, but
should include the sort of information that would be expected to be available during the period
the recovery exercise represents: from roughly six to 48 hours after the initial event. To support
tabletop exercise play, the scenario should include realistic situations that challenge the
participants as they plan for recovery activities.
Remediation and recovery operations are extensions of response-phase Tasks; therefore each
Task in this Outcome includes references to related (antecedent) response-phase Tasks.
F.2 ASSUMPTIONS FOR ALL EVENTS AND SEVERE EVENTS
The setting for a recovery exercise is a situation, in which a chemical event has taken place, but
initial response actions have been completed and the situation at the scene of the event is
considered stable. The following assumptions, excerpted from the CSEPP Recovery Plan
Workbook, are also relevant for recovery exercise planning:
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Assumptions for All Events
The following assumptions apply to any chemical stockpile emergency in which the off-post
community is involved, whether or not any actual release of chemical agent is confirmed.
• If any area has been evacuated or access to it restricted, there will be pressure to reopen it
so that people may return to their homes and businesses.
• Once protective actions of any kind have been issued, the population near the facility will
want reassurance that the area is safe.
• Recovering from the medical, social, psychological, and economic impacts of the event
will take a much longer period than the physical process of recovery.
• Recovery operations and decisions will be subject to intense scrutiny from news media
and from elected officials at the state and federal levels.
Assumptions for Severe Events
For severe events in which there is a significant release of chemical agent and a possibility that it
was transported off-post, it can be anticipated that there will be uncertainty as to the nature and
extent of any residual hazard. Protective actions will likely have been initiated based on
assumptions as to the amount of agent released (e.g., the maximum credible event, or MCE),
combined with computer modeling of its dispersal and initial monitoring results at or near the
release site. The process of determining whether there is any residual hazard will likely take a
few days to a few weeks. If investigation at the scene of the event reveals no releases, that
period might be reduced. If investigation or monitoring indicates a possibility of aerosol
deposition, that period might be increased.
In such an event, off-post officials would have a number of concerns relating to monitoring,
sampling, hazard assessment, and protective actions during the recovery period, specifically
including:
• Concern for residual agent vapor. The agent vapor that is released by an accident is
carried downwind and dissipates soon after the release is controlled, except possibly
within buildings where vapors might linger for some additional short period. There is
also the remote possibility of materials inside of buildings absorbing agent vapors if
vapor concentrations are extremely high, which would occur close to the site of the
release, thus posing a temporary residual hazard even though there is no longer a hazard
outdoors.
• Concern for unprotected people remaining in the restricted area. It is likely that some
persons will have remained in the area at risk regardless of the protective action
instructions they were given. These persons might require help in relocating.
• Concern for special populations in pressurized shelters. Special populations might need
outside assistance to resolve health and safety issues at their location before they are free
to exit the shelter.
• Concern for additional releases. In some scenarios, there may be a slight possibility for
additional releases over time, for example, as damaged munitions are being handled as
part of the site cleanup.
• Concern for other hazards caused by the chemical event. The chemical event may cause
secondary hazards in the affected area. For example, rapid evacuation of the population
might leave some industrial facilities or critical infrastructures vulnerable to loss or
damage that, in turn, could pose a health and safety threat. Traffic accidents on
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evacuation routes in the hazard area might create situations that necessitate a response in
potentially hazardous areas to save lives.
• Concern for other hazards not caused by the chemical event. Disasters such as
earthquakes or tornadoes might cause or contribute to a chemical event, create separate
response requirements, and complicate the chemical event response.
• Concern for those who evacuated from areas that were never at risk. Because of
conservative assumptions that are built into the protective action decision-making
process, it is likely that many people will have evacuated from areas that were never
dangerous. Providing care and shelter for these evacuees until they return home will
strain resources.
• Concern for aerosol deposition. Under some circumstances, it is possible that chemical
agent would be dispersed as an aerosol (very small droplets) and subsequently deposited
as contamination on downwind surfaces off-post. Studies have shown that this is
unlikely to occur, and that if it did occur, it would be limited to a small area near the
installation. An unusual combination of factors is needed to make aerosol deposition a
health risk beyond the installation boundary, such as detonation of a number of
explosively configured munitions filled with persistent agent (VX or mustard), combined
with a fire hot enough to cause the munitions to detonate and carry the aerosols well
above ground level in a heated plume. In addition, the right atmospheric conditions are
needed to transport the aerosol significant distances in order for the droplets to fall out
beyond the installation boundary.
F.3 TASK-SPECIFIC BACKGROUND AND ASSUMPTIONS
Background and assumptions associated with each Remediation and Recovery Outcome Task are
provided below to assist in planning a recovery exercise and selecting EEGs.
Initiate Environmental Remediation
The Installation Commander is the initial On-Scene Coordinator (OSC) as defined in Army
procedures and the National Contingency Plan, and also is the Army Incident Commander. The
OSC position would likely transition to another Army officer as national-level resources are
brought in.
Cleanup after an event involving significant release of chemical agent would be monitored and
approved by local, state, and/or federal environmental protection authorities. The process could
be lengthy, depending on the circumstances of the event and the area affected. However, initial
planning and coordination for this process should begin within the time frame depicted at a
recovery exercise.
Initiate Accident Investigation
Following a chemical event, it is expected that the Army would launch one or more
investigations, including a collateral investigation (conducted according to AR 15-6), a safety
investigation, and a claims investigation. This Task focuses on the organization of these
investigations, preserving evidence, and coordination between investigations. Any event leading
to protective actions off-post would also likely trigger investigations by off-post authorities.
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Manage Limited Access to Restricted Areas
Once an area has been evacuated, it can be expected that the area (or some part of it) would
remain restricted for a while, until it can be adequately verified that re-entry by the public is safe.
During that time, it will be necessary for emergency workers to enter the area to perform
monitoring and sampling, and likely for other purposes as well. It may be necessary to escort
previously sheltered people (or people who simply did not evacuate) from the area, or conduct
fire fighting or law enforcement operations. It might also be necessary to enter the area to
sustain critical infrastructure operations such as moving U.S. mail or performing utility
maintenance or repair.
In addition, there may be a desire to allow access to the restricted area by members of the public
to perform urgent errands (e.g., to care for or retrieve animals, shut down critical plant
operations, or secure business records).
A procedure should be established for such access to ensure that appropriate precautions are
taken for the anticipated hazard, and that there is accountability for persons allowed into the
restricted area.
Make and Implement Ingestion Pathway Protective Action Decisions
During a severe chemical event, chemical agent might contaminate food or water supplies offpost so as to pose a danger to public health through ingestion. The primary purpose of ingestion
pathway protection is to identify and control potential hazards to public health through the
ingestion pathway. A secondary purpose is to assure the integrity of food supplies and allow
uncontaminated products to be sold and consumed. A site-specific embargo of potentially
affected food supplies may be imposed to protect the public from potentially contaminated
products, and to protect the market share of products from nearby but unaffected areas.
Ingestion exposure is considered a hazard mainly through the direct ingestion of items on which
agent has been deposited in the form of aerosol droplets. It is also possible that harmful amounts
of agent would be absorbed by foods stored in the open in areas subject to heavy concentrations
of agent vapor for long periods.
Ingestion exposure through contamination of drinking water supplies is considered highly
unlikely, due to dilution by large volumes of water and the tendency of the agents to break down
in water (hydrolyze). However, some sampling and analysis of drinking water may be desired to
confirm that it is safe.
In addition to local officials, a number of agencies and organizations may have a role in this
process, including state and federal public health, food safety, and agricultural agencies, as well
as agricultural and food marketing organizations at the local, state, and national levels.
Arrange Post-Emergency Medical Screening
In the wake of a chemical event, it is anticipated that many people would be worried about its
effect on their health. After terrorists attacked the Tokyo subway system using nerve agent,
hundreds of people sought medical attention at nearby hospitals. Most of them could be
characterized as “the worried well” (people not affected by agent exposure but concerned that
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they might be). It is therefore prudent to be prepared for a large number people spontaneously
seeking medical examination and care.
In addition, it may be considered desirable from both a public health and a public relations
standpoint to offer medical screening to those who may be worried but have not acted on their
concern.
Technical aspects of caring for agent exposure victims are typically demonstrated during a
response-phase exercise. This recovery-phase Outcome focuses on the organizational aspects of
dealing with potentially large numbers of patients, including issues of resource allocation and
priorities and preservation of patient records, which may later be valuable for investigations and
resolution of claims.
Secure Disaster Assistance for Affected Communities
There are three primary mechanisms for getting financial assistance to persons and businesses
affected by a chemical event: the claims process; disaster assistance under the Stafford Act; and
the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). Any
or all of these might come into play after a chemical event, and all would involve a lengthy
process taking months to years to complete. However, coordination and planning for these
processes could begin within the immediate post-emergency period.
This Task covers arrangements to provide disaster assistance authorized under the Stafford Act
and CERCLA; claims services are addressed under another Task. Part of the Task involves the
organizational and administrative aspects of setting up a Disaster Recovery Center, including
facilities and staffing, and publicizing the availability of services to the public. Another part of
the Task involves determining how (or beginning the process of determining how) assistance
will be funded, what will be funded, and who will be eligible for assistance.
Arrange Temporary Shelter for Evacuees
Opening of emergency shelters is addressed under response-phase Outcomes. During the
immediate post-emergency period, as more information becomes available as to the nature of the
emergency, it is appropriate to review the status of the emergency shelters and whether they will
serve the needs of the displaced public until the area is opened for unrestricted re-entry.
In most scenarios, there will not be a need for long displacement times, since the hazard is not
expected to be persistent. It is expected that unrestricted re-entry would probably be allowed
after perhaps a few days of monitoring to confirm safety. However, during that time, there may
be additional need for shelters as problems arise with the initial arrangements that displaced
persons made. For example, those staying at hotels may find the cost prohibitive, and those
staying with friends or relatives may need to relocate. In addition, it would be appropriate to
review whether the emergency shelter facilities are meeting the needs of all displaced persons,
including individuals with special needs.
If the scenario involves the possibility of a longer-term displacement (more than a few days), it
would be appropriate to begin planning for a transition to temporary housing as opposed to
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shelter. The time required for laboratory analysis of samples taken from a potentially affected
area may impact displacement times.
Coordinate Recovery-Phase Monitoring and Sampling
Monitoring and sampling during recovery focuses on gathering data to support decisions to allow
re-entry to areas previously evacuated, and, for some scenarios, decisions relating to ingestion
pathway protection. In scenarios involving vapor release only, the monitoring and sampling
effort will be directed at verifying the absence of any residual hazard. In addition, there might be
spot needs for monitoring to support entry by emergency teams into restricted areas to perform
specific missions.
During the early stages of the recovery period, it is anticipated that the Army would be calling in
its direct (Department of Defense, U.S. Environmental Protection Agency, Civil Support Teams,
etc.) and contract resources to scale-up the rate at which monitoring data and samples can be
gathered. Community officials would be working with the Army to coordinate arrangements for
observers and/or law enforcement personnel to accompany Army teams. At the same time, Army
and CSEPP community technical staff would be trying to determine how much data is needed in
order to support protective action decisions (i.e., develop a monitoring plan).
Sample analysis might be performed partly on-site and partly at remote laboratories.
Coordination would be necessary regarding sample transportation and tracking.
Preservation of monitoring and sampling data would be important for accident investigation
purposes and for the evaluation of claims.
Make Recovery-Phase Protective Action Decisions
Protective action decisions during recovery are the responsibility of local or state chief
executives (for off-post communities) and the installation commander (for on-post). During
recovery, it is anticipated that off-post officials would make decisions after consultation with
emergency staff, technical experts, and other decision makers.
It is expected that the main protective action decisions during the recovery period would involve
opening of previously restricted areas to unrestricted re-entry. The EEG for the recovery phase
monitoring and sampling Task is mainly concerned with gathering data to support this decision.
It may be possible to reopen restricted areas in stages as more information becomes available.
For example, as “ground truth” information becomes available about the amount of chemical
agent released, the predicted hazard area may be reduced, allowing re-entry to some areas
previously evacuated.
Reopening schools and other special facilities may involve both the local chief executive and
other officials who are specifically responsible for those facilities (e.g., school district
superintendent or hospital administrator).
It is expected that any “shelter in place” instruction for the general public would have been
terminated prior to the recovery period. However, it is possible that at the beginning of a
recovery exercise there may be particular facilities, equipped for pressurized shelter, in which
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sheltering is ongoing. If so, then release of persons from these shelters becomes an additional
recovery-phase protective action decision.
Decision making regarding ingestion pathway hazards is covered in a separate EEG due to the
fact that those decisions usually involve separate considerations and agencies. Also, only certain
types of scenarios give rise to ingestion pathway concerns.
Implement Unrestricted Re-entry
Once the decision has been made to allow unrestricted access to a previously restricted area, the
process of implementing that decision requires some coordination. Components of the
implementation process include developing new boundaries (if re-entry proceeds in stages),
adjusting traffic and access control points accordingly, and conveying this information to the
public.
Provide Recovery Information to the Media and the Public
Although the majority of the public-instruction aspect of public information is associated with
the response phase, it is anticipated that media and public interest in the event would continue to
be intense during the first part of recovery. Media presence would likely continue increasing for
at least the first 24 to 48 hours after the event, as additional media personnel arrive.
In terms of exercise demonstrations, many aspects of the public information function would be
carried out in the same way during the first part of recovery as they were during the emergency
response phase. However, the content of the information would change over time as operations
focus more on monitoring, hazard and damage assessment, re-entry, and cleanup. In addition,
there would be more focus on provision of assistance to persons and communities affected by the
emergency. For example, there would be a need for information and instructions for filing
claims, including the importance of record keeping to document them. To address these topics
and convey meaningful information to the public, spokespersons should be assisted by subject
matter experts in those fields.
Exercise of public information during re-entry is also important in the sense that many aspects of
the recovery effort have a public information component. For example, once a center is set up to
process claims and requests for disaster assistance, it is necessary to publicize its location and tell
the public when they can get there. Similarly, the availability of medical screening for the
affected community should be publicized. Participation by public information staff allows for
more realistic demonstration of these functions and the coordination necessary for successful
recovery management.
Provide Support Services to the Army Community
The Army traditionally provides certain support services for the Army community (active duty
military, employees, and families): specifically, social and spiritual counseling and veterinary
services. Recovery staff should be aware of these services and have (or obtain) points of contact
to obtain additional (augmenting) resources. Arrangements would need to be made to support
augmenting staff; i.e., temporary workspace, billeting, and so on. Area chaplains and
veterinarians should be invited to participate and discuss the particular services they would
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expect to provide, and any special equipment or arrangements that would be needed, after a
chemical stockpile event.
Provide Claims Services to the Affected Population
After a chemical event, in can be expected that affected individuals, businesses, units of
government, and other organizations will seek compensation for damages incurred. The Army
has a well-developed system for processing claims, including forms, procedures, regulations, and
guidance documents. The Army Claims Service is the primary organization for administering
the claims process. The Claims Service is limited to paying claims that are authorized under the
Federal Tort Claims Act, Military Tort Claims Act, or Military Personnel and Civilian
Employees Claims Act. Further information about these authorities and what claims would be
payable may be found in the CSEPP Recovery Plan Workbook (2003).
This Task has elements in common with the “Secure Disaster Assistance” Task and the “Provide
Support Services” Task in that recovery staffs need to coordinate with outside Army components
and other organizations, provide workspace and other support, and publicize the availability of
the service. In addition, it shares with the Disaster Assistance Task the element of determining
eligibility for compensation. This Task differs from the Support Services Task in that claims
services would be offered to both on-post and off-post populations. Area claims offices should
be invited to participate and discuss the particular services they would expect to provide, and any
special equipment or arrangements that would be needed, after a chemical stockpile event.
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APPENDIX G
CSEPP EXERCISE PROGRAM GLOSSARY
Community Readiness Profile: A document prepared by the evaluated community that
provides the evaluation team with information on the community’s ability to meet the CSEPP
benchmarks. It provides the community’s status in each of the benchmark areas, capability
ratings in those areas, and a narrative summary of the previous two years’ CSEPP exercises. It
provides the context for the conduct of the IPE.
Community Timeline: The integrated chronological record of times and actions performed by
all jurisdictions during exercise play.
Control Staff Instructions (COSIN): The COSIN, typically only used in larger, more complex
exercises (e.g., TOPOFF) contains guidance that controllers may need concerning procedures
and responsibilities for exercise control, simulation, and support. The COSIN is designed to help
exercise controllers understand their roles and responsibilities in exercise execution in order to
conduct an effective exercise. For most exercises, however, the COSIN can be combined with an
Evaluation Plan (Evalplan) to produce a Controller and Evaluator (C/E) Handbook. (HSEEP
Vol 1, B-6)
Controller/Evaluator Debrief: A general term for the process of compiling observations about
the exercise from the evaluators, developing an exercise timeline, analyzing the observations first
by jurisdiction and then by Emergency Response Outcome, identifying issues, developing
corrective action recommendations, and drafting the report.
Controller and Evaluator Handbook (C/E Handbook): The C/E Handbook is an exercise
overview and instructional manual for controllers and evaluators. A supplement to the Exercise
Plan (ExPlan), it contains more detailed information about the scenario, and describes
controllers’ and evaluators’ roles and responsibilities. Because the C/E Handbook contains
information on the scenario and exercise administration, it should be distributed only to those
individuals specifically designated as controllers or evaluators. Larger, more complex exercises
may use a separate COSIN and EvalPlan in place of the C/E Handbook. (HSEEP Vol 1, B-6)
CSEPP Community: The combined area of one military installation, its surrounding local
jurisdictions, and the State agencies involved in executing CSEPP for that area.
CSEPP Jurisdiction: The smallest area of geography within which political authority may be
exercised with regards to CSEPP (e.g., a county or a city).
Emergency Assessment Outcome: This outcome includes all tasks associated with identifying
the hazard, classifying and providing notifications of the hazard and appropriate PARs to offsite
agencies, and coordinating and conducting monitoring and sampling operations to further specify
the hazard.
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Emergency Management Outcome: This outcome includes all top-level decision making,
coordination, and direction and control of the response, including mobilization and operation of
the EOC, and coordination at the management level of any activities involving logistical support.
Emergency Public Information Outcome: This outcome includes all tasks related to
dissemination of public health and safety information following the initial alert and notification.
It includes operation of a Joint Information System, dissemination of information to the media
from individual Emergency Operations Centers, staffing and operation of a Joint Information
Center (JIC), and dissemination of information to the media and the public from the JIC.
Emergency Response Outcome Analysis: This portion of the Post-Exercise Analysis results in
a picture of the community’s ability to achieve the outcomes.
ERO Leads: Selected exercise evaluators reconfigure from their jurisdictional teams or other
exercise assignment into the eight Outcome Analysis teams. An Outcome Analysis team leader
compiles information from jurisdictional analyses related to the Outcome and works with the
team members and, as needed, persons from other teams, to compile Findings, Strengths and
Observations for the Outcome.
Evaluated Component: The individual, team or group of staff that performs a Task.
Exercise Evaluation Guide (EEG): A data collection and evaluation guide used by exercise
evaluators. An EEG is provided in the CSEPP Exercise Blue Book for each Task within each
Emergency Response Outcome. Each EEG includes the Task name, the Expected Outcome
from the Task, the Evaluated Component, a breakdown of the Task into specific Steps, and a set
of references.
Expected Outcome: The end-state of emergency response after completion of a particular Task.
The outcome of one Task may become an input for another Task at this location or elsewhere onor off-post. Evaluating performance of a Task is based on comparing what actually occurred
versus what was expected to occur, an analysis of the difference, and its impact for the response.
Finding: A condition that indicates a significant weakness in protection for chemical workers,
the public, or the environment that warrants a formal action plan to remedy. A Finding usually,
but not necessarily, involves deviation from applicable laws, regulations, policies, standards,
plans, or other written requirements. However, mere deviation from written requirements or
plans need not constitute a Finding if the related outcome demonstrated during the exercise was
judged to be satisfactory. The Exercise Co-Directors determine whether a condition is
significant enough and the outcome lacking enough for the observation to be reported as a
Finding requiring an action plan.
Hazard Mitigation Outcome: This outcome, demonstrated exclusively on post, includes all
activities related to reporting the event, fighting fires, preserving evidence and records of
decisions, and controlling and mitigating the hazard. It does not include any activities at the
incident site specifically associated with the Victim Care outcome.
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Initiating Event: The initiating event is the chemical accident / incident. This CAI must be within
the CMA accident planning base and may include events meeting the definition of Maximum
Credible Event. Maximum Credible Events are defined by CMA policy/guidance as the probability
of the event occurring once in a 10,000 year period.
Integrated Performance Evaluation (IPE): A team approach to exercise evaluation that
focuses on analyzing data on response Tasks to assess the ability to achieve Emergency
Response Outcomes according to accepted general program standards as well as specific plans,
procedures, and expectations. The primary purpose of the IPE is to determine the capability of
the site to respond or perform specific emergency response functions, and to enhance training of
responders.
Jurisdictional Team: The team of evaluators assigned to a jurisdiction to observe the exercise
and collect data. The team observes the exercise, prepares a jurisdictional timeline, and develops
a jurisdictional report.
Master Scenario Events List (MSEL): The MSEL is a chronological timeline of expected
actions and scripted events that controllers inject into exercise play to generate or prompt player
activity. It ensures necessary events happen so that all objectives are met. The MSEL links
simulation to action, enhances exercise experience for players, and reflects an incident or activity
meant to prompt players to action. Each MSEL record contains a designated scenario time; an
event synopsis; the name of the controller responsible for delivering the inject; and, if applicable,
special delivery instructions, the task and objective to be demonstrated, the expected action, the
intended player, and a note-taking section.
Observation: Emergency responses and actions, that in the judgment of the evaluator could be
improved and/or actions that clearly exceed applicable written requirements, or in the judgment of
the evaluator, display unusual initiative or commendable performance.
Outcome (or Emergency Response Outcome): The end-state of emergency preparedness after
the response Tasks have been completed. The outcome of one Task may become an input for
another Task at this location or elsewhere on- or off-post. Each ERO is an aspect of the overall
protection of chemical workers, the public, and the environment.
Outcome Evaluation Map: A tabular depiction of the flow of Tasks within an Emergency
Response Outcome summarizing their relationships. The Tasks are arranged by performance
location, and listed in the approximate chronological order in which they begin. Each cell in the
table represents a Task that corresponds with an Exercise Evaluation Guide.
Player Handout: A Player Handout is a one to two page document, usually handed out the
morning of an operations based exercise, that provides a quick reference for exercise players on
safety procedures, logistical considerations, exercise schedule, and other essential information.
(HSEEP Vol 1, p 17)
Post-Exercise Analysis: The process that evaluators use to determine what did and did not
occur, and why. The analysis provides answers to such questions as: what happened, what was
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supposed to happen, why there was a difference, what was the impact, and what should be
learned. The analysis also contains recommendations for corrections. The information used to
conduct the analysis comes from evaluator observations, exercise documentation, the
jurisdictional timeline, and other information that becomes available at the evaluators’ debriefing
and subsequent meetings with the players or other evaluators.
Preparedness Outcome: Within the limits of the CSEPP program, this Outcome encompasses
tasks associated with preparedness to respond to a chemical accident or incident at an Army
chemical storage site. This includes maintaining coordinated emergency plans; participating in
an active exercise program; conducting comprehensive training programs; maintaining active
public outreach and education programs; and ensuring the readiness of the emergency response
physical infrastructure (e.g., facilities, vehicles, equipment, supplies, and alert and notification
systems). This Outcome also includes daily consideration by the Army for the impact of ongoing
operations on preparedness, and the exchange of information between the Army and off-post
jurisdictions concerning these operations.
Protection Outcome: This includes all activities related to protecting the on-post and off-post
populations, including special populations, by making appropriate Protective Action Decisions,
activating alert and notification systems, disseminating protective action messages, providing
access control and security, activating and operating reception centers and mass care shelters and
coordinating support services for affected populations.
Remediation and Recovery Outcome: This Outcome includes actions taken during the
immediate post-emergency period, out to about 48 hours after the event. Many of the Tasks in
this Outcome are continuations of efforts that would have been initiated during the response
phase. “Remediation” refers to efforts to clean up any residual hazard and address
environmental damage from the event. “Recovery” refers to the process of addressing the
human impact of the event, and eventually restoring the community to a normal or near-normal
state.
Safety Controller (Safety Officer): The safety controller is responsible for monitoring exercise
safety during exercise setup, conduct, and cleanup. All exercise evaluators and controllers assist
the safety controller by reporting any safety concerns. The safety controller should not be
confused with the safety officer, who is identified by the incident commander during exercise
play. (HSEEP Vol 1, B-28)
Scenario: For the purpose of this document, the scenario is defined as the on-post initiating
event and all supplemental events created by the planning team.
Simulation Cell (SimCell): An exercise “control hub” - a central location where exercise
controllers work. Controllers track exercise events, inject information or simulated events into
the exercise, and serve as a substitute for agencies and personnel not playing in the exercise. For
example, a SimCell controller may pretend to be a member of the media calling in a question or
may play the role of a Congressional office, taking a notification call from an exercise player.
SimCell controllers actively manage the flow of exercise events in coordination with controllers
in the field, Lead Controllers, and the Exercise Co-Directors.
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Situation Manual (SitMan): The SitMan is a handbook provided to all participants in
discussion-based exercises, particularly TTXs. The SitMan provides background information on
the exercise scope, schedule, and objectives. It also presents the scenario narrative that will drive
participant discussions during the exercise. (Note: The SitMan should mirror the exercise
briefing, support the scenario narrative, and allow participants to read along while watching
events unfold). (HSEEP Vol 1, B-29)
Step: The specific actions performed or decisions made by responders that, in aggregate,
produce the Expected Outcomes of the Task.
Strength: a demonstrated capability to obtain one or more expected outcomes in an exceptional
manner (e.g., more quickly, more effectively, more safely, or more efficiently than required to
meet the standard). To qualify as a “Strength” the capability should be incorporated in
operations as a fundamental practice integral to the response. Also, a Strength should have a
measurable favorable impact on the health and safety of workers, responders, or the public, or
the protection of the environment.
Tabletop Exercise (TTX): TTXs are intended to stimulate discussion of various issues
regarding a hypothetical situation. They can be used to assess plans, policies, and procedures or
to assess types of systems needed to guide the prevention of, response to, or recovery from a
defined incident. During a TTX, senior staff, elected or appointed officials, or other key
personnel meet in an informal setting to discuss simulated situations. TTXs are typically aimed
at facilitating understanding of concepts, identifying strengths and shortfalls, and/or achieving a
change in attitude. Participants are encouraged to discuss issues in depth and develop decisions
through slow-paced problem solving rather than the rapid, spontaneous decision-making that
occurs under actual or simulated emergency conditions. TTXs can be breakout (i.e., groups split
into functional areas) or plenary (i.e., one large group). (HSEEP Vol. 1, page 10 and B-31)
Task: A set of response actions (Steps) performed by an individual responder or team at a
specified location, e.g., an EOC, JIC, hospital, or a specified field location. An EEG has been
prepared as the tool for observing, gathering, and analyzing data about each response task.
Victim Care Outcome: This Outcome includes all activities related to treating victims of
trauma injury or agent exposure, to include screening, decontaminating, and transporting them to
off-post medical facilities; caring for them in medical treatment facilities, tracking their location
and status, and handling and tracking the disposition of human remains.
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APPENDIX H
TIMELINE GUIDANCE AND TEMPLATES
The Timeline templates in this Appendix have entries the Co-Directors believe are needed for
analysis during preparation of the draft AAR/IP and, with appropriate editing, for inclusion the
final AAR/IP. The templates cover only Army activities at the accident site and the EOC, offpost early warning points and EOCs, and the JIC, as listed in section 3.3.2. Activities at medical
treatment facilities, traffic and access control points, decontamination stations, reception centers,
and shelters should be noted by evaluators but this information is not normally included in the
Timeline. When used to prepare for a specific exercise, the templates should be adjusted to fit
the extent-of-play agreement, to include the addition of entries pertaining to medical treatment
facilities, traffic and access control points, decontamination stations, reception centers, and
shelters at the Co-Directors’ discretion. Evaluators may add entries if, during the exercise,
players take an unanticipated action that has significant implications for the timing or success of
the response.
At the Co-Director’s discretion, a column may be included for evaluator use that identifies the
Evaluator who logged the time. This can be assigned in advance to ensure that data for each
entry is collected, or entered by the evaluator as the data is collected. Information in this column
will not be included in the version that is published in the final AAR/IP.
The Actual Time should use the four digit 24-hour clock format (e.g., 0932, 1350) without
colons, and be the local time at the installation where the exercise is held. In order to be
consistent all evaluators should use the Official US Time on www.time.gov. If an evaluator
tracks time to the nearest second, the recorded time should be rounded to the nearest minute, e.g.,
1433 hours and 29 seconds is still 1433, whereas 1433 hours and 30 seconds would be logged as
1434. Any evaluation of time to accomplish a task that needs to be measured in seconds will be
explained in a corresponding narrative in the appropriate place in the report.
A column will identify the Jurisdiction where the Activity occurred. The entry will be a standard
brief acronym for each jurisdiction, preferably the same abbreviation used for Finding
designations (See Section 4 of the AAR/IP).
A column will describe the Activity briefly but with enough detail for the reader to understand
what happened. These entries usually correspond with a specific Step in an EEG. The local
definition of “activation” will be used for entries associated with activation of a facility. Usually
this is the first action taken to obtain an operational capability following a decision to do so. A
facility is considered “operational” when it is staffed and equipped to perform its mission.
The fifth column identifies the Emergency Response Outcome (ERO) that covers the Activity.
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TIMELINE TEMPLATE: ON-POST
Expected Actual
Time
Time
1500
1501
1502
1506
1506
1506
1507
1508
1508
1509
1512
1514
1521
1527
1534
1540
1550
1555
1600
1620
1630
1644
1700
1715
1840
1901
1945
Evaluator
Activity
StartEx -- Event was recognized by workers in the field
as a reportable emergency
Workers reported emergency to EOC
Workers initiated action to protect themselves
Sirens and TARs activated in all affected on- and off-post
zones
Initial hazard analysis determined the on-post area at risk
was the depot area of the Arsenal
Initial hazard analysis determined plume tip will arrive in
off-post zone
Senior Army official made PAD for on post
First WebPuff plume plot broadcast to off-post 24-hour
warning points
Senior Army official classified event as Community
Emergency
Senior Army official dispatched PAO to JIC
Off-post 24-hour warning points updated with initial
CENL, agent type, wind direction, and PARs
IRF Commander notified CMA
NCTR notified by phone and/or Web
EOC fully operational (all key positions staffed)
HQDA (AOC) notified
AMC Safety Office notified
First Army news release was distributed (received by
mock media)
NRC notified
Mobile PDS established and supported by an operational
RTAP
Health Clinic staff notified off-post medical facilities
concerning possible transport of injured workers
Off-post ambulance requested by medical staff in EOC
SRF requested
Initial report of ground truth received in the EOC
Off-post EOCs notified of updated PAR
RTAPs advised to prepare for off-post deployment
Decontamination Team arrived at accident site
EndEx
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ERO
4
4
6
5
5
2
5
2
2
7
2
2
2
3
2
2
7
2
4
6
6
3
4
2
2
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TIMELINE TEMPLATE: OFF-POST
Expected Actual
Jurisdiction
Time
Time
JIC
JIC
JIC
JIC
Activity
ERO
PAR and plume data received via CSEPP hotline
Verified notification to CSEPP counties through CSEPP
hotline
EOC activated
Activated call-down processes
Call-down processes complete
EOC operational
Requested that Governor declare a State of Emergency
Governor approved emergency declaration
Heads-up call received from Installation
Off-post received first plume plot broadcast received
through WebPuff
Received PAR and plume data via CSEPP hotline
Installation PAR accepted as PAD
EOC activated – Message out to all agencies
EOC operational
Hospital received notification of emergency
Sirens and TARs reactivated in all affected on- and offpost zones
Automatic TCPs established
Declared county State of Emergency
Reception Center activated
County requested State notify FAA, Union Pacific
Railroad, and Army Corps of Engineers via telephone
PAD issued through EAS
Sirens and TARs re-activated in all affected on- and offpost zones
Reception Center operational
PIO departed for the JIC
First patient (off-post) arrived at hospital
First on-post patient arrived at hospital
JIC operational
First JIC news release distributed (received in SimCell)
News conference began
News conference ended
2
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3
3
3
3
3
3
3
2
2
2
3
3
3
6
5
5
3
3
5
5
5
7
6
6
7
7
7
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Most significant events are an instant in time when something happens or a decision is made.
The entry of the Timeline is obviously that instant in time. Other actions require some time to
complete. Except as noted below, the entry on the Timeline will be the time that the action is
completed. If entries are intended to show both the beginning and end times of an activity, be
sure the entries so state, e.g., 1901—Joint News conference began, 1929—Joint News
Conference ended.
StartEx is the instant in time when an event occurs that will eventually be characterized at the
Army Community Event Notification Level of Community Emergency. This is usually when
chemical agent is released outside of engineering controls or when a condition occurs that will
eventually and directly cause the release. There might not be an eyewitness to the event when it
occurs, or the eyewitness might not be in a position to make an immediate report. Only an
evaluator at the CAI site can make this entry on the Timeline. No other evaluator at any other
location should make this entry.
The entry about the recognition of the occurrence of a reportable emergency is the time when the
first person who is trained and responsible to recognize a CAI realizes that such an event
occurred, is equipped to make the report, and has the opportunity to report it safely. This
is also the time that starts the clock for the Army to report the event to off-post authorities. Note
that this time might be a time later than StartEx.
The entry about the Army decision authority being notified of the event is the time when the
person who has the authority to make PARs and PADs learns enough to classify the event,
usually from a direct telephone or radio call from a responsible person at the CAI site. However,
there is no assurance that the person who makes the initial report from the CAI site will
communicate directly with the decision authority who can make PARs and PADs. Thus it is
necessary to track the initial report from the CAI site in sufficient detail to assess the totality of
the initial report sequence. Only the evaluator who is with this decision authority can make this
entry on the Timeline.
The entry about the classification of the CAI refers to the decision to classify the event based on
the initial report(s) from the CAI site. This decision might be made immediately when the
decision authority receives the initial report. However, the decision authority might solicit
hazard analysis input, in addition to the initial report from the site, in order to classify the event.
Only the evaluator who is with this decision authority can make this entry on the Timeline.
The entry about the notification of off-post 24-hour warning points is the time when the CENL,
agent type, wind direction, and PARs have been received at the off-post 24-hour warning point,
regardless of “heads-up” calls and other information that might be exchanged during the
notification transaction. The time when this specific information is passed is the time that stops
the clock for the Army to report the event to off-post points of contact, even if the notification
call continues for some additional time to discuss other matters. Note that the 24-hour warning
point might be an off-post EOC during duty hours. Both the Army evaluator who is monitoring
the off-post alert and notification action and the FEMA evaluator who is at the off-post 24-hour
warning point should make this entry on the Timeline. Discrepancies in the time of this entry
should be reconciled by the jurisdiction lead evaluators or ERO Leaders. It would be prudent for
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both evaluators to log in the time as precisely as possible when the notification exchange process
began, the time within the exchange when the essential information was passed, and the time that
the notification exchange process ended, to help reconcile any differences in the observation.
Note that the clock to time the protection of citizens off-post begins to run when the 24-hour
warning point is told the CENL, agent type, wind direction, and PARs. The off-post clock stops
when the affected population has specific information about actions to take to protect
themselves. CSEPP guidance suggests that this be done in eight minutes or less.
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| File Type | application/pdf |
| File Title | Microsoft Word - Blue Book 6-19-09_Final.doc |
| Author | rbarker |
| File Modified | 2009-07-13 |
| File Created | 2009-07-13 |