CSEPP_Blue_Book_-_1_May_03

Chemical Stockpile Emergency
Preparedness Program Exercises

May 1, 2003

EXERCISE
POLICY AND GUIDANCE
FOR THE
CHEMICAL STOCKPILE EMERGENCY
PREPAREDNESS PROGRAM

May 1, 2003

U.S. Department of the Army
Office of the Assistant Secretary of the Army
(Acquisition. Logistics and Technology)
and
Department of Homeland Security
Emergency Preparedness and Response Directorate

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ii

SIGNATURE

CONTENTS
Page
LIST OF FIGURES ....................................................................................................................... vi
ACRONYMS AND ABBREVIATIONS .................................................................................... viii
1. INTRODUCTION ................................................................................................................. 1-1
1.1 PURPOSE OF DOCUMENT.......................................................................................... 1-1
1.2 THE CSEPP EXERCISE PROGRAM ........................................................................... 1-1
2. BACKGROUND ................................................................................................................... 2-1
2.1 EXERCISE REQUIREMENT ........................................................................................ 2-1
2.2 CSEPP EXERCISE PROGRAM MANAGEMENT ORGANIZATION ....................... 2-1
2.2.1
Department of the Army ................................................................................... 2-1
2.2.2
Department of Homeland Security ................................................................... 2-1
2.2.3
States................................................................................................................. 2-2
2.2.4
Recommending Groups .................................................................................... 2-2
2.3 CSEPP EXERCISE PROGRAM IMPLEMENTING ORGANIZATIONS ................... 2-2
2.3.1 The CSEPP Community ................................................................................... 2-2
2.3.2
State Emergency Management ......................................................................... 2-2
2.3.3
Installations, Local Jurisdictions and Other Response Organizations .............. 2-2
2.3.4
The CSEPP Exercise Planning Team ............................................................... 2-3
3. POLICY FOR THE CSEPP EXERCISE PROGRAM ......................................................... 3-1
3.1 PURPOSE OF CSEPP EXERCISES .............................................................................. 3-1
3.2 TYPES OF CSEPP EXERCISES ................................................................................... 3-1
3.2.1
Federally Managed Exercise. .......................................................................... 3-1
3.2.2
Alternate Year Exercise................................................................................... 3-2
3.3 THE EXERCISE PROCESS........................................................................................... 3-3
3.3.1
General ............................................................................................................ 3-3
3.3.2
Planning the Exercise ...................................................................................... 3-3
3.3.3
Demonstration of Emergency Response Plans and Procedures ...................... 3-4
3.3.4
Conducting the Exercise.................................................................................. 3-5
3.3.5
Evaluation ....................................................................................................... 3-5
3.3.6
Exercise Reports.............................................................................................. 3-6
3.4 EXERCISE SCHEDULE................................................................................................ 3-6
3.5 PARTICIPANTS IN CSEPP EXERCISES .................................................................... 3-7
3.5.1
Exercise Co-Directors ..................................................................................... 3-7
3.5.2
Planning Team................................................................................................. 3-8
3.5.3
Trusted Agents ................................................................................................ 3-8
3.5.4
Players ............................................................................................................. 3-8
3.5.5
Evaluators ....................................................................................................... 3-8
3.5.6
Controllers....................................................................................................... 3-9
3.5.7
Special Staff ................................................................................................... 3-9
3.5.8
Mock Media ................................................................................................. 3-10
3.5.9
Observers....................................................................................................... 3-10
3.5.10 Real World Media. ........................................................................................ 3-10
4. GUIDANCE ON PLANNING, CONDUCTING, EVALUATING, AND REPORTING
EXERCISES ................................................................................................................... 4-1
4.1 PHASES OF EXERCISE DEVELOPMENT ................................................................. 4-1
4.2 PRE-EXERCISE PHASE ACTIVITIES ........................................................................ 4-2
4.2.1
Initiate Planning .............................................................................................. 4-2

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4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.2.9
4.2.10
4.2.11

Determine Resources Needed to Support the Exercise ................................... 4-2
Develop Evaluation Organization ................................................................... 4-3
Develop Extent of Play Agreements ............................................................... 4-3
Develop and Review Exercise Scenario.......................................................... 4-4
Master Scenario Events List and Implementer Development ......................... 4-5
Develop the Exercise Plan............................................................................... 4-5
Develop Control Organization and Control Staff Instructions........................ 4-7
Develop Communication Directories .............................................................. 4-7
Develop Plans for Observers........................................................................... 4-8
Develop CSEPP Public Affairs Plan For Real World Media Coverage
Of Exercises .................................................................................................... 4-8
4.2.12 Arrange Logistics ............................................................................................ 4-8
4.2.13 Prepare and Distribute Exercise Information Packages .................................. 4-8
4.2.14 Pre-Exercise Orientation and Training............................................................ 4-9
4.2.15 Evaluator and Controller Meetings ................................................................. 4-9
4.2.16 Players’ Briefing/Site Visit ............................................................................. 4-9
4.3 EXERCISE PHASE ACTIVITIES ............................................................................... 4-10
4.3.1
Exercise Control............................................................................................ 4-10
4.3.2
Evaluator Activities....................................................................................... 4-11
4.3.3
Observers and Media Activities .................................................................... 4-11
4.4 POST-EXERCISE PHASE ........................................................................................... 4-11
4.4.1
Hot Wash....................................................................................................... 4-11
4.4.2
Post Exercise Evaluator Data Review ........................................................... 4-11
4.4.4
Co-Directors Team Meeting.......................................................................... 4-11
4.4.4
Develop Timelines ........................................................................................ 4-12
4.4.4.1
Develop Jurisdictions’ Timeline ............ …………………………….4-12
4.4.4.2
Develop Significant Events Timeline ................................................ 4-12
4.4.5
Exercise Report ............................................................................................. 4-13
4.4.6
Analysis and Report Draft Development ...................................................... 4-13
4.4.7
Community Briefing ..................................................................................... 4-13
4.4.8
Final Exercise Report .................................................................................... 4-14
4.4.9
Track Findings Requiring Corrective Actions .............................................. 4-14
5. REFERENCES .................................................................................................................... 5-1
Appendix A OUTLINE OF EXERCISE REPORT ......................................................... A-1
Appendix B CSEPP PUBLIC AFFAIRS PLAN FOR REAL WORLD MEDIA
COVERAGE OF EXERCISES................................................................... B-1
Appendix C CSEPP RESPONSE OPERATING SYSTEMS AND PERFORMANCE
EVALUATION GUIDES ........................................................................... C-1
Appendix D CSEPP EXERCISE EXTENT OF PLAY AGREEMENTS ....................... D-1
Appendix E CSEPP EXERCISE OPTIMAL AVAILABLE EXERCISE DATES .........E-1
Appendix F
CSEPP EXERCISE PROGRAM GLOSSARY ...........................................F-1

iv

ACRONYMS AND ABBREVIATIONS
ACP
ADP
AYE
CAI
CAIRA
CA
COR
COSIN
CMA
CSEPP
DHS
DA
EIPT
EPZ
EOC
ENDEX
EXPLAN
FAX
FEMA
FRCA
FME
IPE
IRF
IRZ
IPT
JIC
JIS
MCE
MOA
MOU
MSEL

Access Control Point
Automated Data Processing
Alternate Year Exercise
Chemical Accident or Incident
Chemical Accident or Incident Response and Assistance
Cooperative Agreement
Contracting Officer’s Representative
Control Staff Instructions
Chemical Materials Agency
Chemical Stockpile Emergency Preparedness Program
Department of Homeland Security
Department of the Army
Exercise Integrated Process Team
Emergency Planning Zone
Emergency Operating Center/Emergency Operations Center
The end of the exercise
Exercise Plan
Facsimile
Federal Emergency Management Agency
Finding Requiring Corrective Action
Federally Managed Exercise
Integrated Process Evaluation
Initial Response Force
Immediate Response Zone
Integrated Process Team
Joint Information Center
Joint Information System
Maximum Credible Event
Memorandum of Agreement
Memorandum of Understanding
Master Scenario Events List

NAWAS

National Warning System

ORNL
PAD
PAM
PAO
PAR
PAZ
PEG
PIO
PL
PZ
ROS
STARTEX
SIMCELL
TARS
TCP
XPA

Oak Ridge National Laboratory
Protective Action Decision
Pamphlet
Public Affairs Officer
Protective Action Recommendation
Protective Action Zone
Performance Evaluation Guide
Public Information Officer
Public Law
Precautionary Zone
Response Operating System
The start of the exercise
Simulation Cell
Tone Alert Radio
Traffic Control Point
Extent of Play

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1.

INTRODUCTION

1.1

PURPOSE OF DOCUMENT

This document provides program guidance and supporting information for implementation of the
Chemical Stockpile Emergency Preparedness Program (CSEPP) exercise program and applies to both
Federally Managed and Alternate Year Exercises. It replaces the exercise program document, Exercise Policy
and Guidance for Chemical Stockpile Emergency Preparedness Program Exercise (March 1999), known as
the "Blue Book." This document includes the following information in appendices: Outline of Exercise
Report (Appendix A), CSEPP Exercise Public Affairs Plan (Appendix B), CSEPP Response Operating
Systems and Performance Evaluation Guides (Appendix C), CSEPP Extent of Play Agreements (Appendix D)
and CSEPP Exercise Optimal Available Exercise Dates (Appendix E).
This document has undergone several iterations, reflecting the evolution of the CSEPP exercise
program. Planners and responders are encouraged to submit comments for consideration to any future
revisions to CSEPP Exercise and Training Manager, Chemical Materials Agency (CMA), Bldg. E5141,
Aberdeen Proving Ground, Maryland 21010-5424 and/or to the CSEPP Exercise Coordinator, Department of
Homeland Security Emergency Preparedness and Response Directorate (Federal Emergency Management
Agency (FEMA)), 500 C Street SW, Washington, DC 20472.
1.2 THE CSEPP EXERCISE PROGRAM
A federally managed exercise program involving federal, state, and local agencies, and Army
installations has been developed as part of the increased emphasis on emergency preparedness under the
CSEPP. The CSEPP will result in improved preparedness at the eight U. S. Army installations storing the
unitary chemical stockpile and their surrounding civilian communities. For the exercise program, the “CSEPP
Community” is defined as the geographic area made up of the installation, state, and the local jurisdictions
that could be affected by a chemical accident or incident (CAI) at the installation. Local jurisdictions are
counties and cities within the Emergency Planning Zone (EPZ), which encompasses the Immediate Response
Zone (IRZ), Protective Action Zone (PAZ), and Precautionary Zone (PZ) or are designated as “host”
jurisdictions. Exercises conducted by the Army and FEMA will help program managers evaluate the
emergency response plans and capabilities of the CSEPP communities. The eight stockpile locations are
Aberdeen Proving Ground in Maryland, Anniston Army Depot in Alabama, Blue Grass Army Depot in
Kentucky, Newport Chemical Depot in Indiana, Pine Bluff Arsenal in Arkansas, Pueblo Chemical Depot in
Colorado, Deseret Chemical Depot in Utah, and Umatilla Chemical Depot in Oregon.
Under CSEPP, federally managed CSEPP exercises (FMEs) began in 1991. These exercises
demonstrate the ability of the communities to respond to a CAI. Representatives from the Department of the
Army (DA), FEMA, other federal agencies, state and local governments, the Army installations, and civilian
volunteer agencies participate in these exercises.
The purpose of this document is to ensure consistency in planning and conducting the exercises and
in evaluating the performance of the emergency responders (often referred to as "players") in exercises. A
standard set of Response Operating Systems (ROS) and Performance Evaluation Guides (PEG) are used as
the basis for planning and evaluating each exercise. Some location-specific adaptations may be necessary to
accommodate the varied response structures.
In addition to satisfying CSEPP exercise criteria, these exercises will satisfy Army regulatory
requirements for exercises and the state and local governments' exercise requirements under the FEMA
Cooperative Agreement (CA), which funds CSEPP and other emergency management activities.

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2.

BACKGROUND

2.1

EXERCISE REQUIREMENT

The Army has been delegated the President's broad response authority with respect to releases or
threatened releases of chemical agent from any facility under the jurisdiction or control of the Secretary of
Defense under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980
(CERCLA), Section 104 (42 United States Code). The Department of Defense Authorization Act for 1986
(PL 99-145) directs the chemical demilitarization program to provide maximum protection for the public,
installation personnel, and the environment. To achieve this directive, funds have been allocated to improve
on-post emergency preparedness and to assist state and local governments in developing their emergency
response capabilities.
DA and FEMA signed a memorandum of understanding (MOU) on August 3, 1988
(DA/FEMA 1988), outlining the responsibilities of each organization. On October 8, 1997 (DA/FEMA 1997),
DA and FEMA signed a new MOU establishing a framework of cooperation between the two agencies,
identifying their respective roles, responsibilities and joint efforts for emergency response preparedness
involving the storage and ultimate disposal of the United States stockpile of chemical warfare weapons. In the
MOU, DA and FEMA agreed to cooperate "in assessing and improving the effectiveness of federal, state and
local response systems and procedures through the design, conduct and evaluation of exercises" (DA/FEMA
1997). Exercises are an important element in evaluating the implementation of the emergency response plans
and assessing the adequacy of the plans and procedures, the capabilities of response organizations, the
availability of equipment, and the coordination among the response elements. Exercises also identify needed
improvements and possible new funding requirements.
The exercise program provides information for FEMA's assessment of the emergency preparedness of
communities around the installations and is the basis for FEMA's recommendations to the Army about its
effectiveness. The six FEMA regional offices serving the locations at which the chemical stockpile is stored
will review the off-post planning as well as the capability to implement those plans. The off-post planning
will be reviewed against the guidance and standards contained in Planning Guidance for the Chemical
Stockpile Emergency Preparedness Program (FEMA 1996), as amended.
2.2

CSEPP EXERCISE PROGRAM MANAGEMENT ORGANIZATIONS

2.2.1

Department of the Army

The CMA has the Army responsibility for appointing the Army exercise Co-Director who conducts,
evaluates, and reports on exercises, and tracks Army exercise Finding Required Corrective Action (FRCA).
Each CMA installation/activity commander appoints an exercise planning coordinator who plans the exercise.
The DA, jointly with FEMA headquarters representatives, has oversight of the CSEPP exercise program. The
lead oversight office for the DA is the Office of the Assistant Secretary of the Army (Installations and
Environment) (ASA (I&E)).
2.2.2

Department of Homeland Security

Under the Department of Homeland Security, FEMA administers the CSEPP off-post, primarily
through its offices in the regions containing chemical stockpile storage locations. The regional office CSEP
Program Manager appoints the FEMA exercise Co-Director and takes the FEMA lead in planning,
conducting, evaluating, reporting, and tracking identified FRCAs in all the CSEPP exercises. FEMA
headquarters, jointly with DA representatives, has oversight of the CSEPP exercise program. The lead
oversight office for the Department of Homeland Security is the Emergency Preparedness and Response
Directorate.

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2.2.3

States

The State Emergency Management Directors exert significant influence over the implementation of
the program through the CA process. Therefore, they are kept informed of exercise policy recommendations
and provide input to the decision making process
2.2.4

Recommending Groups

There are several groups that develop recommendations for the CSEPP Exercise Program. They are
the national Exercise Integrated Process Team (EIPT), FEMA/Army Exercise Co-Directors working group,
the state Exercise and Training Officers (ETO), and the site specific Integrated Process Teams (IPT). The
EIPT membership is drawn from and represents participating counties, states, Army installations, FEMA
Regions, and FEMA/Army program managers. It meets on an "as needed" basis to address issues that affect
national CSEPP exercise policy.
The Army/FEMA Exercise Co-Directors and ETOs may provide input to the EIPT on developing the
exercise program. Site-specific IPTs can make recommendations to the EIPT on exercise program issues at
their site through their representative on the EIPT or through other established channels.
The EIPT provides policy recommendations to the national leadership regarding exercise program
guidance and standards. Recommendations are coordinated with Director, CSEPP, FEMA CSEPP Branch
Chief, and the State Directors before being presented to the national oversight offices for approval.
2.3

CSEPP EXERCISE PROGRAM IMPLEMENTING ORGANIZATIONS

2.3.1

The CSEPP Community

For the exercise program, the “CSEPP Community” is defined as the geographic area made up of the
installation, state and local jurisdictions, and other organizations that could be affected by a CAI. Local
jurisdictions are counties and cities within the EPZ, which encompasses the IRZ, PAZ, and PZ or are
designated as “host” jurisdictions.
2.3.2

State Emergency Management

The State CSEP Program Manager and staff implement the CSEPP by coordinating multijurisdictional exercise program activities.
2.3.3

Installations, Local Jurisdictions and Other Response Organizations

The installations, local jurisdictions and other response organizations implement the CSEPP. They
have the responsibility for community preparedness through the development of plans and procedures,
training, and the acquisition of equipment and resources required for effective emergency response. These
capabilities are demonstrated through the exercise process.
2.3.4

The CSEPP Exercise Planning Team

The exercise planning team membership will include the Exercise Co-Directors (FEMA or state and
Army), installation representatives, the State CSEPP ETO or other state representatives, emergency
management representatives from the CSEPP communities, and representatives from other response agencies
(as appropriate). This team plans the CSEPP exercise.

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3.

POLICY FOR THE CSEPP EXERCISE PROGRAM

This section provides a policy overview of the CSEPP exercise program. More detailed information,
which can be used by the exercise planners, is given in Section 4.
3.1

PURPOSE OF CSEPP EXERCISES

The purpose of CSEPP exercises is to assess the level of preparedness of the CSEPP community to
protect the general public, the work force, and the environment from the effects of a chemical agent release at
U.S. Army chemical stockpile storage sites. The exercises provide a basis upon which to build and strengthen
the response capabilities both on- and off-post. Emergency response is the primary emphasis of each
community during a CSEPP exercise.
3.2

TYPES OF CSEPP EXERCISES

Within the CSEPP Exercise Program, there are two types of exercises. They are the Federally
Managed Exercise (FME) and the Alternate Year Exercise (AYE). They are discussed below.
In addition to these federally managed CSEPP exercises, installations and off-post responders may
conduct and participate in additional exercises (e.g., tabletops, quarterly Chemical Accident or Incident
Response and Assistance (CAIRA) exercises) they consider appropriate. This document may also be useful as
an outline for planning, conducting, and evaluating other exercises.
3.2.1

Federally Managed Exercise

A Federally Managed Exercise is a mandatory federally evaluated readiness assessment of a
community's full capabilities to respond to a CAI. The exercise is driven by an Extend of Play Agreement
(XPA), a scenario, and related events that allow for realistic participant response. The negotiated XPA for the
FME will be developed which ensures that the community, as a whole, will address all applicable CSEPP
ROSs and PEGs (See Appendix C).
The community exercise planning team, under the lead of the Army and FEMA Co-Directors, is
responsible for exercise planning. The Army and FEMA Co-Directors are responsible for exercise conduct,
evaluation and the exercise report.
For FMEs, states and counties may demonstrate emergency response functions for CSEPP exercise
credit at other times (e.g., actual events, CAIRA exercises, Radiological Emergency Preparedness (REP)
exercises, or other exercises) in accordance with established FEMA policy and as approved by the FEMA
Exercise Co-Director. This will be documented in the annual CSEPP Exercise Report.
A FME provides a comprehensive evaluation of a community’s emergency response system. The
FME involves mobilization of emergency service and response agencies, activation of communications
centers and emergency facilities such as Emergency Operating Center(s)/Emergency Operations Center(s)
(EOC) and command posts, and field play. Each jurisdiction’s XPA will reflect their involvement in the
exercise scenario. Thus, each jurisdiction will demonstrate for evaluation all actions required to support the
scenario in accordance with plans, procedures, and the negotiated XPA. The exercise will be conducted for a
minimum of 4.5 hours and will continue until all participating organizations have had an opportunity to
demonstrate appropriate actions.
3.2.2

Alternate Year Exercise

All CSEPP jurisdictions should participate in the AYE. An AYE is to be used by a community to:
•

Train

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•
•
•
•

Evaluate Emergency Operation Plans (EOPs)/Standard Operating Procedures (SOPs)
Evaluate procedures for new equipment or resources
Validate corrections to outstanding Findings Requiring Corrective Action (FRCAs)
Address other issues

Army installations will exercise their full emergency response capability every year. Scheduling will
be conducted to accommodate the Army's Initial Response Force Exercise (IRFX) cycle. The CSEPP AYE
report will satisfy IRFX reporting requirements.
A community may request varying levels of federal support and/or management for their AYE, as
determined by the community exercise planning team. Depending upon the level of federal support requested,
either the State or a FEMA region representative will be designated the off-post Exercise Co-Director.
The exercise support contract is a federal contract, which requires federal oversight. For both the
FME and AYE, contractor support needs are determined by, and coordinated between the exercise CoDirectors. The FEMA region representative on the exercise planning team is responsible for forwarding the
request for support to FEMA HQ. FEMA HQ will issue an Exercise Support Task Order. The FEMA HQ
Contracting Officer’s Representative (COR) has delegated oversight, tasking responsibilities, and control over
contractor activities for that exercise to the federal Co-Directors, or the Army Co-Director and federal offpost manager for an AYE with a State Co-Director, within the bounds of the task order.
The level of support desired must be identified no later than March of the preceding fiscal year. The
community members will prepare a budget to support the respective community's components of the AYE. As
some of the funds that would have been used for a full federal exercise may be used to fund the AYE, and in
order to avoid duplication of effort, the exercise planning team should consider the following:
•
•
•

Who will supply Automated Data Processing (ADP) equipment, meeting rooms, copying machines,
and communication equipment, including telephones, facsimile (FAX) machines, etc., at the exercise
site
What exercise documents (e.g., Exercise Plan (EXPLAN), Control Staff Instructions (COSIN),
communication directories, exercise reports, various exercise forms) are required for the exercise and
who will produce and distribute them
Work with the Army to determine off-post requirements in the Simulation Cell (SIMCELL),
coordination requirements, and to provide personnel for the SIMCELL

Authorized AYE expenses include:
•
•
•

Printing, postage, telephone calls, transportation requirements in addition to those normally budgeted
for in the exercise annual budget
Travel funds for exercise planning and execution
Per diem for exercise evaluators/controllers for the exercise

Expenses not authorized include:
•
•
•
•

•

Separate exercise support contracts
Expenses for visitors and observers
Overtime for state/county personnel
Each CSEPP state/county has authorized CSEPP personnel and it is envisioned that they will do the
bulk of the planning and execution work not tasked to the FEMA exercise support contractor.
Reimbursement for volunteers is limited to meals and transportation costs and does not cover salaries
and benefits.
The State representative, if designated the off-post Co-Director, will work with the FEMA region to
coordinate support such as contractor tasking, recruiting evaluators, and logistics

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•
•
•
•
•

Community budget requests must be submitted no later than the deadline set for Cooperative
Agreement (CA) budget submissions for the fiscal year
The community exercise planning team, under the lead of the Co-Directors, will plan the exercise
The Co-Directors are responsible for exercise conduct, evaluation and the exercise report
The Army installation will integrate Army exercise requirements as described in AR 50-6
The exercise will be conducted for a minimum of 4.5 hours and will continue until all participating
organizations have had an opportunity to demonstrate appropriate actions

3.3

THE EXERCISE PROCESS

3.3.1

General

The CSEPP exercises are conducted on a biennial cycle. During one year of the cycle, each CSEPP
Community will participate in a FME with Army and FEMA Co-Directors. In the other year, the CSEPP
exercise is designated an AYE. The AYE may be managed by the Army and State as Co-Directors, or by the
Army and FEMA Co-Directors as negotiated. The provision of the AYE in alternating years is intended to
give communities an opportunity to use the resources of the CSEPP exercise program to design and conduct
their own exercises to meet their own special needs. Exercise planning teams should plan ahead for AYEs by
determining as early as possible when they prefer a locally run exercise (state representative as off-post CoDirector) so that the exercise resources needed can be included in the state's CSEPP budget (See Section 3.2.2
for federal support for an AYE). For a State/Army AYE, FEMA will support the State by coordinating federal
support as requested. The FMEs will not be separated by more than one AYE.
3.3.2

Planning the Exercise

The Exercise Co-Directors, with the planning team, plan the exercise. Exercise planning teams
will include representatives from all participating jurisdictions and organizations for each exercise. As
previously noted, the team will be co-chaired by Army and FEMA representatives for FMEs or Army and
State representatives for locally managed AYEs. The team will provide the necessary expertise on local
plans and procedures to ensure the exercise is properly designed to meet the needs of the jurisdictions and
the goals of the program.
An example of a planning timeline is furnished in Figure 4.1. Army exercise planners should also
refer to their separately published exercise planning guides "Roles and Duties of the Exercise Planning
Coordinator."
Since AYEs are intended to allow maximum flexibility for design and control of exercises, the
following requirements should be used as guides when planning an AYE.
The FME involves the entire CSEPP community. Each jurisdiction's participation is based on the
premise that the CSEPP community demonstrates all applicable emergency response plans and procedures.
The planning team should identify scenario parameters that will be realistic, and that will cause the
community to demonstrate the full range of emergency functions as reflected in the ROSs. For all exercises,
the Exercise Co-Directors will ensure that the initiating event is within the planning base of the Maximum
Credible Events (MCEs) for the installation and that full scenario development drives off-post response.
During the planning phase, the exercise planning team will develop a significant events list
outlining anticipated response actions. The significant events list will be developed in chronological order
but specific times will not be assigned to the events. Significant events include as a minimum:
•
•
•
•

Initial Report of the CAI
Classification of the CAI
Hazard Analysis
On-Post Protective Action Decision(s) (PAD)

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•
•

•

•
•
•
•
•
•
•
•

Communication of Off-Post Protective Action Recommendation(s) (PAR)
Alert and Notification On-Post
o Sirens
o Tone Alert Radio(s) (TAR)
o Route Alerting
o National Warning System (NAWAS)
Alert and Notification Off-Post
o Sirens
o TARs
o Route Alerting
o Emergency Alert System (EAS) messages
o NAWAS
Off-Post PADs
Notifications of CAI
Joint Information Center (JIC) Activation/Operational
Meet the Press
Declarations of Emergency
Traffic Control Point (TCP)/Access Control Point (ACP) Establishment
Decontamination Stations
Reception Center and Shelter Establishment

A proactive public information plan for dealing with real world media coverage of the exercise will
be developed in connection with CSEPP exercises. A sample CSEPP Public Affairs Plan for Real World
Media Coverage of an Exercise is included as Appendix B to this document.
3.3.3

Demonstration of Emergency Response Plans and Procedures

The CSEPP community will be required to demonstrate all applicable emergency response plans and
procedures during the FME. This requirement applies to the community as a whole, not to individual
jurisdictions. However, each jurisdiction will demonstrate for evaluation all actions in order to support the
scenario.
The AYEs afford greater flexibility in exercising the training aspects of responders by the off-post
CSEPP communities. The AYE enables the community to incorporate local innovations or exercise design
features targeted to their needs.
Standard ROSs and PEGs are used in planning for and evaluating each CSEPP FME. A series of
tasks, or PEGs, has been prepared for each ROS to aid the evaluator in preparing to collect the data needed to
determine if each response function was successfully demonstrated in an exercise. The Evaluator should
observe the activities and not use the PEGs as a checklist during the exercise. The PEGs are to be used before
and after the exercise to assist in the evaluation and analysis of the community response. The ROSs and PEGs
are provided in Appendix C.
3.3.4

Conducting the Exercise

The Exercise Co-Directors are responsible for the conduct of an exercise. The Exercise Co-Directors
have a control organization that is responsible to them for executing the exercise. Controllers assist in
executing exercise control for specific activities or at particular locations, for example in the SIMCELL or the
field. The Exercise Co-Directors are responsible for terminating the exercise. They may not end an exercise
unless the community has had a reasonable opportunity to demonstrate its emergency response capabilities
and after 4.5 hours of community play has elapsed. They may permit exercise play to continue beyond the
planned time frame to allow participants the opportunity to gain additional experience or training. Any

3-4

participant will suspend exercise play for a real world emergency or if safety is being compromised. This
action will be immediately reported to the Exercise Co-Directors through an evaluator/controller.
3.3.5

Evaluation

All CSEPP exercises will be evaluated. The Army Co-Director coordinates the evaluation of the
Army response elements and the FEMA (or off-post) Co-Director coordinates the evaluation of off-post
response elements. The Army and FEMA Co-Directors will jointly manage the evaluation of the overall
community response. The Army may provide evaluators for off-post activities in which they have expertise.
Other federal, state and local agencies may also provide evaluators for activities on-post or off-post where
they have the needed expertise.
During exercise play, evaluators observe player actions and collect data required to conduct the
analysis of the jurisdiction’s/community’s performance. The exercise evaluation and development of the
exercise report consists of analysis from the evaluators who observed the exercise play, and may include
player self-assessment. Development of accurate, useful information requires cooperation and candor between
the evaluators, controllers and players. This evaluation involves comparing performance against the criteria in
Army Regulation 50-6 (Chemical Surety), DA Pamphlet 50-6 (CAIRA Operations), applicable Code of
Federal Regulations, the jurisdictions' response plans and procedures, the current CSEPP Planning Guidance,
and good response practices, using the exercise ROSs and PEGs as a guide. After the exercise, evaluation
teams and controllers will meet in a series of meetings to determine what actually happened during the
exercise and conduct an analysis.
As part of the evaluation process, the Exercise Co-Directors will, based on evaluator and player input,
determine whether the functions included within each ROS were successfully demonstrated. The Exercise CoDirectors will use the evaluators’ analyses to determine strengths and those areas needing improvement (see
section 4.2.4). The following classifications are used:
•
•

3.3.6

Observation: Emergency responses and actions, that in the judgment of the evaluator could be
improved and/or actions that clearly exceed applicable written requirements or, in the judgment of the
evaluator, display unusual initiative or commendable performance
Finding Requiring Corrective Action: Emergency responses and actions that deviate from
applicable laws, regulations, policies, other written requirements, standards of care and practices, or
that directly affect public health and safety. Deviation from applicable laws, regulations, policies,
standards, plans, or other written requirements does not always mean that the emergency response or
action is "inappropriate" or significant. The response or action may be appropriate and the
requirement may be inconsistent, obsolete, etc. In this case, a FRCA is not written. However, a
recommendation, prepared by the appropriate Co-Director, will be forwarded to the appropriate
agency/organization requesting the issue be resolved. The Exercise Co-Directors determine if a
deviation from requirements is significant enough to be reported as a FRCA.
Exercise Reports

The results of the evaluation of each CSEPP exercise will be detailed in an exercise report. The
format for the exercise report is described in Appendix A.
Exercise reports provide timely feedback that enables continued improvement of emergency
preparedness at the state and local levels and by the Army installation. The Exercise Co-Directors will
manage the preparation of a formal report covering the entire community response. The report will be
organized by the ROSs. The final report will also include corrective action plans, prepared by each
jurisdiction and agreed to by the Exercise Co-Directors, for the FRCAs. A jurisdiction’s failure to submit a
corrective action plan will be noted in the report. Observations do not require the development of corrective
action plans.

3-5

For AYEs, the Co-Directors are responsible for exercise evaluation and the exercise report. Reporting
requirements (e.g., format, time constraints) for AYEs are the same as FMEs.
A draft report documenting the response, identifying FRCAs and Observations, and providing
recommendations for corrective actions should be given to the jurisdictions within 7 calendar days after the
exercise. Draft reports will not be released to the general public because they may contain unresolved issues.
They are considered working documents and will be held in strict confidence by participating organizations.
Comments or concurrence to the draft report are due 45 calendar days after the exercise; otherwise, the
jurisdiction will be assumed to have agreed with the draft report.
Corrective action plans addressing the FRCAs are due 45 calendar days after the exercise. The
corrective action plans will address all FRCAs identified during exercise play and be coordinated with the
appropriate exercise Co-Director. See Appendix A, Fig. A-1 for the corrective action plan format. If a
jurisdiction does not agree with a FRCA or recommendation for the correction of the FRCA, the corrective
action plan will include comments on the non-concurrence. The Exercise Co-Directors will work with the
jurisdiction to resolve differences and develop acceptable corrective actions. The off-post jurisdictions should
submit their corrective action plans through their state office.
The final report will be issued 60 calendar days after the exercise. The final report will include the
final corrective action plans as an appendix to the report. The Exercise Co-Directors are responsible for the
timely conduct of reviews and will track the progress of corrective actions.
3.4

EXERCISE SCHEDULE

The exercise schedule maintains the requirement that all CSEPP jurisdictions exercise annually.
Under this concept, a FME, which demonstrates a community's full capability, will be scheduled every other
year. During the AYE, the scope of the exercise may range from a community managed and evaluated
exercise to a federally managed and evaluated exercise, as negotiated by the community exercise planning
team. Therefore, this concept allows a community to choose, during the alternate year, an exercise tailored to
their needs or a negotiated FME. The required FME will be scheduled for four of the eight CSEPP
communities per fiscal year, while the other communities are scheduled for AYEs.
The exercise planning team will identify the desired exercise date(s) for their exercises two years in
advance and submit their requested exercise date(s) to the EIPT for development of an overall exercise
schedule. The availability of key players or their designated alternates, state and local activities, other
exercises, audits, inspections, and reviews scheduled at the installations, and other local, state, and FEMA
regional exercises must be factored into the scheduling. Some exercises may be held after normal working
hours or on weekends to accommodate volunteer emergency response organizations.
The communities scheduled for FMEs are indicated below. A schedule of actual exercise dates for a
two-year period will be published annually. The schedule will be developed using the rules described below.
The schedule will be published over the signatures of the FEMA HQ and Army exercise coordinators.
This is the FME schedule:
FY 03, 05, 07 and 09:
Blue Grass, KY; Pueblo, CO; APG, MD; and Umatilla, OR/WA
FY 04, 06, 08 and 10
Pine Bluff, AR; Anniston, AL; Newport, IN/IL; and Deseret, UT
Scheduling rules:

3-6

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
3.5

A calendar of available exercise dates for FY 03 through FY 10 is provided in Appendix E.
In each year, the FME have priority in scheduling.
Dates for the AYE will be scheduled so as not to conflict with the required FMEs.
There will be a minimum of three weeks between exercises.
Avoid scheduling the exercise or on-site evaluation process the week prior to the end of or two weeks
after the beginning of the Fiscal Year, or during the week of a federal holiday.
Communities will identify a primary and two alternate dates for their exercises to the EIPT. The EIPT
will develop and recommend a schedule to the Army and FEMA exercise managers for approval.
Dates are due by March 1, two years prior to the exercise (e.g., March 1, 2002 for fiscal year 2004).
If a schedule cannot be established using dates provided by the community, the EIPT will recommend
a schedule to the Army (CMA) and FEMA (Headquarters) exercise managers, who are responsible
for making the final decision.
If dates are not provided by March 1, exercise dates will be assigned by the EIPT for approval by the
Army and FEMA exercise managers.
If an exercise schedule cannot be agreed upon, the Army and FEMA exercise managers will present
options to the FEMA and Army Program Managers for resolution.
An exercise schedule will be developed and published each year.
PARTICIPANTS IN CSEPP EXERCISES

CSEPP exercises involve a large number of people in a variety of roles. In this document, the term
“participants” is used to identify all people involved in CSEPP exercises, regardless of their roles. Specific
groups and their roles and responsibilities are discussed in Sections 3.5.1 through 3.5.10.
3.5.1

Exercise Co-Directors

For the FME, the Exercise Co-Directors from the Army and the FEMA region chair the exercise
planning team and have final decision making authority regarding the exercise. They are responsible for the
planning, conduct, evaluation, and reporting of the exercise. Contractor support is available to assist them. For
an AYE, the state/states will select an exercise Co-Director for off-post play. In the alternate year, if a FME is
not requested, the state selected Co-Director will make requests of the contractor through the FEMA region
member on the exercise planning team (see Section 3.2.2).
3.5.2

Planning Team

The planning team is responsible for planning each CSEPP exercise. The members of the planning
team will include, but not be limited to, the Exercise Co-Directors; an installation representative appointed by
the Installation Commander; the State CSEPP ETO or other state representative; emergency management
representatives and/or CSEPP planners from the affected jurisdictions and agencies. The participation of state,
local, and installation representatives in the planning process is vital to the successful conduct and evaluation
of the exercise. Planning team members should be knowledgeable about the entities they represent, their
plans, procedures, etc. They should ensure that the Master Scenario Events List (MSEL) and implementers
accurately reflect their jurisdiction's plans, procedures, and represent a realistic situation in a CAI. Planning
team representatives should have the authority to make decisions and to commit personnel and resources.
Additional planners will be added as needed. Planning work groups may be appointed to work on specific
aspects of the exercise. Planning team meetings, except those dealing with the exercise scenario, are open to
those who wish to attend.
3.5.3

Trusted Agents

3-7

Trusted agents are representatives of federal, state and local organizations who support exercise
planning, development and execution and are privy to the scenario. Trusted agents should be knowledgeable
in the emergency response plans of their respective organizations. They provide crucial input during
development of the XPA and in reviews of the EXPLAN, exercise scenario, simulations and assumptions,
MSEL and implementers. If possible, trusted agents should not participate as players in the exercise and it is
strongly recommended that the trusted agent not be a key player. However, if absolutely necessary, a county
coordinator or emergency manager may act as a trusted agent.
3.5.4

Players

Players respond to simulated events. They are expected to be familiar with their organizations' plans
and procedures and respond in a realistic manner, as driven by the scenario. Specific exceptions to the
organizations’ plans and procedures are agreed to in the XPA. They must understand which organizations are
participating in the exercise and understand how to use exercise communications directories. During the
exercise, players demonstrate their proficiency in accomplishing tasks and responsibilities defined in their
organization's applicable plans and procedures and CSEPP standards, using their current response capabilities.
3.5.5

Evaluators

Evaluators observe, record, and report information on the actions performed by players at the
locations to which they are assigned. Evaluators will not interfere with the players or answer questions,
remind or prompt players concerning actions or requirements, or criticize players either before or during the
exercise. To ensure that information is collected accurately, evaluators interview participants and solicit their
comments, questions, and suggestions at the conclusion of, or during lulls in, exercise activity.
A specially trained cadre of CSEPP evaluators, knowledgeable in specific response functions, will be
drawn from the Army, FEMA, other federal agencies, appropriate state and local agencies, and/or contractors.
Evaluators will attend pre-exercise training and orientation sessions. Prior to the exercise, evaluators should
be provided and become familiar with:
•
•
•
•
•

the player organization's applicable plans, procedures and response capabilities
the planning guidance
the exercise scenario, EXPLAN, COSIN, and MSEL
the exercise ROSs and PEGs
the exercise evaluation and control organization.

At the direction of the Exercise Co-Directors, an evaluator may also serve as a controller. However,
Co-Directors should insure that sufficient controllers are assigned so that evaluators are not diverted from
duties due to added controller responsibilities.
As part of work plan negotiations, CSEPP funded employees should be encouraged to be trained and
participate as an evaluator in other sites’ CSEPP exercises. The federal Exercise Co-Directors will coordinate
travel funding for members of the evaluation team.
3.5.6

Controllers

Controllers are used by the Co-Directors to initiate and oversee exercise play. They depict the
accident scenario or its simulated consequences to the players as realistically as possible. CSEPP controllers
should:
•

be knowledgeable of the exercise scenario, the EXPLAN, the COSIN and the appropriate
implementers

3-8

•
•

attend appropriate pre-exercise controller training and orientation sessions
be familiar with the exercise control organization; the specific procedures, functions, and
responsibilities of the designated controller position; the exercise player and controller rosters; and
the exercise communications directories.

Controllers have a specific responsibility for safety at their exercise locations. Players may question
controllers concerning exercise management/conduct issues. This may include clarifying simulations and
understanding exercise materials. Controllers may be drawn from the exercise planning team; FEMA, Army
and contractor personnel; and personnel from installations, states, and communities around other installations.
A SIMCELL is part of the control organization. These controllers are knowledgeable about the
response capabilities and activities of organizations or individuals (e.g., the governor of a state, businesses in
the area, FEMA headquarters, or media), and respond to telephone calls from players and inject implementing
messages. Members of the "Mock Media" serve as Controllers acting in the role of real world media (see
Section 3.5.8).
At the conclusion of the exercise, selected controllers will join the appropriate evaluation team. They
will assist in the analysis process by conveying players’ responses to the implementers. They may assist in the
development of the written report for that jurisdiction.
As part of work plan negotiations, CSEPP funded employees should be encouraged to be trained and
participate as a controller in other sites’ CSEPP exercises. The federal Exercise Co-Directors will coordinate
travel funding for controllers.
3.5.7

Special Staff

Special staff personnel are those persons supporting, and under the management of, the Exercise CoDirectors. The special staff includes, but is not limited to, personnel assisting with administration, briefings,
communications support, automated data processing support, logistics, audio-visual support, site set-up,
public affairs/information, and protocol. Special staff personnel are essential to the success of an exercise, but
they are neither controllers nor evaluators. They usually have no interaction with players.
3.5.8

Mock Media

The Mock Media work for the Exercise Co-Directors. Mock Media are controllers acting the role of
real world media. In this role, as part of the exercise control staff, the public affairs representatives role-play
reporters (for simulation purposes only) from local and national television networks, radio stations,
newspapers, and magazines. These simulated media representatives interact with player organizations only
during the exercise itself. Mock Media will not interact with the real world media and must not “play” when
in the presence of real world media. Controllers may be assigned to the SIMCELL to make exercise inputs to
the participating communities and interface with the Mock Media (see Section 3.5.6 on the role of
"controllers").
3.5.9

Observers

Generally, observers fall into one of two categories. First, there are those persons from other
jurisdictions who observe responder actions as a means of improving their own organization's response plans
and capabilities. Normally this type of observer will stay at one location to gain insight into selected aspects
of emergency response. Second, there are those persons who have an interest in the overall CSEPP. These
observers will visit multiple locations with an assigned guide or escort. An itinerary will be developed and
coordinated by the Co-Directors with all impacted organizations.

3-9

Exercise observers’ attendance is requested through the Exercise Co-Directors, who coordinate the
observer’s presence with the jurisdiction(s). Observers will not play in the exercise and may pose questions
only to their designated point of contact. Observers are "invisible" to players.
3.5.10 Real World Media
Real world news media may attend the exercise. Invitations to and arrangements for real world media
should be made before the exercise. An appropriate itinerary with knowledgeable escorts should be planned
for media representatives. The group will be considered "invisible" for exercise play purposes. The Mock
Media will not interact with the real world media during the exercise. As part of the real world media plan,
the media may be provided an opportunity to meet with “key” personnel at the exercise locations. This should
be designed to insure that there is minimal impact to the conduct to the exercise. See Appendix B for details
pertaining to real world media coverage of exercises.

3-10

4.
GUIDANCE ON PLANNING, CONDUCTING, EVALUATING, AND REPORTING
EXERCISES
The following information should be considered in developing the exercises. Each exercise location is
unique and requires some flexibility in the exercise process. The process and planning steps required for both
the FME and AYE are very similar. A suggested schedule giving approximate times for activities in the
exercise process, is included to assist the planning team.
X Days
Before/After
Exercise
1 Mar -730
1 May of the
previous FY

Activity
Establish exercise date.
Develop the contractor tasking form and submit to FEMA.

-330

Hold initial meeting of exercise planning team. Initiate logistical
arrangements.

-310

Propose on-post and off-post XPAs.

-270

Finalize XPAs. Develop evaluator and controller organizations.

-210

Complete draft scenario. Initiate development of public affairs plan, MSEL
and Significant Events Timeline. Recruit evaluators and controllers.

-180

In-progress review of exercise planning.

-150

Finalize MSEL and begin implementer development.

-90

In-progress review of exercise planning, MSEL and implementers.

-60

Complete implementer revisions. Train Evaluators (if needed). Finalize
logistical arrangements.

-30

Complete and distribute EXPLAN. Distribute evaluator packages.

-15

Complete scenario and COSIN. Develop schedule for exercise week.

-1-5

Meet with controllers and evaluators at the exercise location to finalize
assignments, provide additional training, and give instructions. Conduct
pre-exercise player briefings.

Exercise Day(s)
+ 0-7

Conduct exercise. Conduct hot washes.
Exercise report preparation.

+7

Draft exercise report distribution and briefing.

+ 45

Comments on draft report and corrective action plan sent to Exercise CoDirectors.

+ 60

Final report completed and sent to jurisdictions.

Fig. 4-1. Suggested schedule of exercise activities for Chemical Stockpile Emergency Preparedness
Program Exercises.
4.1

PHASES OF EXERCISE DEVELOPMENT

4-1

A number of activities must take place during the planning, conduct, evaluation, and reporting of
CSEPP exercises. These activities have been grouped into phases:
•
•
•

Pre-exercise phase. Planning and preparation activities that take place before the arrival of exercise
participants at the exercise location.
Exercise phase. Activities at the exercise location, from arrival of the exercise participants through
the conclusion of the exercise.
Post-exercise phase. Activities after the conclusion of the exercise, including post-exercise meetings
at the exercise location, through completion and distribution of the final report.

4.2

PRE-EXERCISE PHASE ACTIVITIES

4.2.1

Initiate Planning

The exercise process for a specific CSEPP exercise begins with the first meeting of the exercise
planning team. The Exercise Co-Directors convene the exercise planning team meetings. The team has
preliminary discussions on which organizations will participate, possible activities to be incorporated into the
exercise, and the constraints to any organization's participation. Before the MSEL is developed, the Exercise
Co-Directors, State CSEPP ETO, local CSEPP coordinator/trusted agent and exercise support contractor
should meet with each jurisdiction to discuss capabilities, response plans, and local considerations as related
to the overall exercise scenario. This is intended to ensure that the implementers fit the scenario and reflect
how the jurisdiction(s) would actually respond.
4.2.2

Determine Resources Needed to Support the Exercise

The Exercise Co-Directors are responsible for identifying the resources required for all phases of
the exercise. When the date(s) of the exercise and the XPA for participating jurisdictions are established,
the Exercise Co-Directors will define their requirements for personnel, equipment, and facilities. These
requirements are relayed to their organizations, which will arrange for the identified resources to be
provided by either the exercise support contractor or by appropriate government agencies or military
commands. The Army Co-Director will coordinate with the installation and make arrangements for Army
resource support. The FEMA Co-Director will coordinate with the FEMA headquarters CSEPP exercise
coordinator to confirm contractor, FEMA, and other government agency resource support.
To initiate contractor support for the exercise, the Co-Directors will jointly prepare the "CSEPP
Exercise Co-Director Tasking Form" and submit it by 1 May through the FEMA headquarters CSEPP
exercise coordinator. See section 3.2.2 for additional information regarding contractor support.
The essential resources required to conduct and support a CSEPP exercise include personnel
(evaluators, controllers, and special staff); office equipment (computers, printers, copiers, and FAX
machines); communications (telephones and radios); reference library; exercise documentation; and
facilities (exercise control headquarters, meeting rooms, and administrative space).
Exercise Co-Directors should also submit their requirements for Mock Media, moulage, and
medical evaluators in sufficient time so that those assets can be arranged.
The following considerations are important when arranging exercise support:
•
•

Sufficient time must be allocated and budgeted to permit evaluators and controllers to participate
in pre-exercise orientation and training sessions at the exercise location
It is particularly important that key evaluators be permitted to remain at the exercise location after
the exercise in order to complete their written evaluation reports to the satisfaction of the Exercise

4-2

•
•
•
•

•
4.2.3

Co-Directors. (FEMA employees should review FEMA overtime/compensatory time off policy,
published separately)
Special staff personnel must include public affairs/information specialists to assist the Exercise
Co-Directors in dealing with the real world media before, during, and after the exercise
Installations must be provided, at an agreed upon time before the exercise, a list of on-post
participants giving name, security information, and requirements for access to limited/exclusion
area
Computer resources must include software packages that will facilitate production of pre-exercise
orientation materials, during-exercise scenario tracking, and post-exercise report preparation
Telephones, radios, and other communications, to be used in support of the exercise must be
installed or available in sufficient time to be thoroughly tested before the exercise and
arrangements should be made to retain telephone and FAX capability at the exercise location for
as long as necessary (a minimum of 2 days) after the end of the exercise
Exercise facilities should be conveniently located, safe and readily accessible to all exercise
participants
Develop Evaluation Organization

The Exercise Co-Directors develop the evaluation organization for each exercise. The exercise
response is evaluated as an integrated, cohesive effort.
The Exercise Co-Directors, using the local plans, procedures and agreements
(MOUs/Memorandum of Agreements(s) (MOAs)), XPAs and scenario as a basis, identify the locations
and functions to be evaluated. They then determine the number of evaluators and the expertise needed.
Evaluators should be recruited nine (9) months prior to the exercise.
Evaluators will be assigned to jurisdictional teams and are responsible for completing all required
forms and documents. Jurisdictional team leaders coordinate their evaluators' data collection and analysis.
Select evaluators will join Community ROS Teams to participate in the Community analysis and report
development process.
4.2.4

Develop Extent of Play Agreements

The XPA is a contract between the exercise participants and the exercise Co-Directors. The XPAs
are the basis by which communities conduct meaningful exercises. An XPA provides exercise planners a
basic structure from which to develop those exercises. The XPA includes elements that lead to scenario
development, scope of the exercise, scheduling, impact of real world events, and simulation requirements.
The XPA begins with the assumption that the community will fully respond according to their plans and
will describe any deviations, such as simulations, out of sequence play, or non-participating
organizations. Simulations should be minimal. Jurisdictions may not simulate non-existing capabilities.
Individual organizations do not sign the jurisdiction’s XPA but provide essential input to it
through individual agreements executed with the jurisdiction’s emergency management director (or
designee). Individual or group agreements identify the agency, capabilities to be demonstrated in the
exercise, a point of contact, etc. to be included in the jurisdiction’s XPA. The agreement development
process is tasked to the Emergency Management Director, CSEPP manager, coordinator, or training
officer who combines the individual or group agreements into the jurisdiction XPA. The individual
accomplishing this task should be a member of the exercise planning team, but need not be a trusted
agent.
The XPA will be organized by ROS, indicating where and by whom activities within those ROSs
will be demonstrated. For FMEs, the community will demonstrate all ROSs. The level of detail provided
in the XPA should be sufficient to support exercise design and evaluation.

4-3

Since the XPA is essential to the development of the scenario, simulation requirements and the
exercise evaluation plan, the agreements must be complete in the early stage of exercise planning.
Specifically, a draft XPA should be completed by approximately 270 days prior to the exercise and signed
no later than 150 days prior to the exercise.
The Co-Directors will assemble a comprehensive, integrated, community XPA. The purpose for
developing and utilizing a comprehensive community XPA is to assist exercise designers in providing
exercise play that, to the highest degree possible, allows jurisdictions to respond as they would to a real
event. In doing so, opportunities may be provided to exercise both new and established capabilities.
Those opportunities may also include exercising mutual aid agreements between jurisdictions and
agencies that have been developed but have not been formalized and/or exercised.
Detailed instructions and templates are provided in Appendix D and should be used for preparing
the XPAs.
4.2.5

Develop and Review Exercise Scenario

The exercise scenario includes the initiating event and the other key events that provide the
framework for the exercise response to take place. The exercise planning team has the primary
responsibility for the development of the scenario. Any sensitivities that the installation or surrounding
communities may have regarding the contamination of certain areas, particular initiating events, or other
restrictions should be discussed before the scenario is developed.
The initiating event and meteorological conditions chosen for the scenario must be within the
CSEPP planning base to allow demonstration of the emergency response by the community. The
requirement for a potential off-post impact may force the choice of some low-probability, high-impact
event sequences.
The scenario should include the following:
•
•
•
•
•
•
•
4.2.6

Pre-STARTEX Scenario Description: Describes the location, operation, crew composition,
equipment, Work Plan and Work Plan MCE Plume Projection
Meteorological Data
Initiating event
Victims
Diagram of CAI scene
Initial Hazard Assessment
Ground Truth Hazard Assessment
Master Scenario Events List and Implementer Development

The MSEL is a detailed sequence of scenario events and expected actions, listed chronologically
and identified by ROS, of how the exercise designers anticipate the community will respond. A MSEL is
based on the community’s plans and the XPAs. Simulations are documented in the MSEL.
Implementers, based on the MSEL, are written descriptions of controller actions used to stimulate
player actions or introduce simulations. Implementers describe play-acting, moulage and symptom cards,
messages (verbal, written, telephonic), news reports, memoranda, letters, weather, props, etc. The
information on the implementer includes the responsible controller, inject means, the actual message,
controller notes (e.g., "inject only after JIC is activated"), anticipated player response, and an area for
evaluator/controller notes, including the actual inject time and the recipient's response. The implementer
forms should be clearly marked “EXERCISE… EXERCISE…EXERCISE” and
"EVALUATOR/CONTROLLER EYES ONLY." Each entry, at a minimum, contains the following: the
event number, time, from whom (e.g., media, citizen), to whom (e.g., State EOC, installation operator),
ROS, and a summary (e.g., "The New York Times questions the JIC about the incident").

4-4

The Exercise Co-Directors, through the support contractor, are responsible for the development of
the MSEL and implementer documents. The Exercise Planning Team may provide input into the
development of the MSEL and the implementers.
4.2.7

Develop the Exercise Plan

The EXPLAN provides an overview and plan for the exercise. It is distributed to participants and
includes the purpose of the exercise, a list of ROSs and PEGs, and a list of participating jurisdictions, as
well as administrative and logistical information for the exercise.
Each EXPLAN is structured to a specific exercise. It may contain descriptive sections and
supporting annexes or appendices as needed. EXPLANs for AYEs may be abbreviated to reflect the needs
of the exercise. The EXPLAN may contain the following information:
•
•

•

•

•
•

•
•
•
•
•
•

Introduction. This section summarizes what CSEPP exercises have been held at the location,
how this exercise fits into the overall exercise program, and the purpose of the EXPLAN.
Exercise Information. This section gives the name, type of exercise, date, hours of play, and
general information on what jurisdictions will participate and what will be exercised (e.g., EOCs,
field play). It references the ROSs and PEGs, includes the XPA and/or XPA summary, and
describes any special activities in connection with the exercise (e.g., combining the exercise with
an IRFX).
List of Participating Organizations. This section lists the expected state, local, and private (e.g.,
hospitals, American Red Cross) organizations and departments within the organization (e.g.,
police department), as well as the installation groups and Army augmentation forces, participating
in the exercise. This section may also list the locations at which the exercise activities will be
conducted (e.g., EOCs, decontamination sites, reception centers, shelters).
Exercise Simulations. This section describes conditions that will be simulated during the
exercise. This may include aspects pertaining to weather; field operations; medical operations;
evacuation and sheltering; personnel (e.g., response of recalled off-duty personnel); and security.
It also describes what the SIMCELL is and how it will operate.
Safety. This section describes the general safety measures to be followed by all participants in the
exercise.
Exercise Participants' Roles and Responsibilities. This section lists the following groups of
exercise participants with their roles and responsibilities: evaluators, controllers, news media
(both real world and mock media), observers, visitors, and special staff. A diagram of the exercise
management structure may also be included if the planning team desires.
Exercise Activities. This section briefly describes pre-exercise activities (e.g., orientation and
training sessions), exercise play, and post-exercise activities (e.g., post-exercise meetings and
reports).
Exercise Planning. This section lists the organizations on the planning team and summarizes the
team's major tasks. It may include a milestone chart for the activities.
Exercise Control. This section summarizes the control mechanism that will be used for the
exercise and describes the badging system that will be used to identify different groups of
exercise participants.
Communications. This section gives instructions for identifying exercise message traffic and
distinguishing it from real emergency messages.
Administrative Resources. This section describes administrative support, resources, and
procedures for getting support.
Security. This section discusses classification or sensitivity of exercise information and
applicable procedures. An annex or separate security plan will be prepared, if needed, to deal with
real world security problems.

4-5

•
•
•

Report. This section briefly describes the post-exercise report that will be generated and
describes responsibility for its preparation.
Public Information. This section summarizes the public affairs protocol for the exercise.
References. This section lists documents cited in the EXPLAN.

The following annexes are required to be included in CSEPP EXPLANs:
•
•
•
•
•
•
•
•
4.2.8

Community Readiness Profile and Annual Exercise Recap. Prepared by the community to
provide the evaluation team information on the community’s assessment in meeting the CSEPP
benchmarks and an overview of the previous two years’ exercise results.
CSEPP Exercise ROSs and PEGs. A list of the ROSs and PEGs that will be used to evaluate the
exercise.
Extent of Play. This annex includes the XPA for each organization and may include a
community XPA, including any artificiality, such as demonstrating an activity out of sequence,
simulations, and any limitations imposed.
Procedures for Observers and Visitors. This annex provides details on the procedures and
arrangements for observers and visitors.
Public Affairs Plan. This annex includes plans for dealing with real world media coverage
before, during, and after the exercise.
Administration. This annex provides specific information on the administration of the exercise,
such as location of administrative functions and specific administrative support provided.
Acronyms. The annex listing acronyms may list only those acronyms used in the EXPLAN, or, if
the planning team prefers, be a more complete list of terms that may be encountered during the
exercise process.
Local Maps. This annex includes maps providing directions to the exercise locations.
Develop Control Organization and Control Staff Instructions

The control structure for the exercise must be developed, and plans must be made for controller
training and briefings. The control structure will be similar for all exercises, with some controllers
assigned to specific locations and others located in the SIMCELL. Mock Media will move from location
to location as required to support the exercise goals. After the XPAs are confirmed and the scenario and
COSIN developed, the Exercise Co-Directors finalize the number of controllers and types of expertise
needed. To the maximum extent possible, local jurisdictions are encouraged to provide personnel to act as
controllers in the SIMCELL. Due to their local knowledge and understanding of the community, local
participation aids in portraying realistic simulations.
The COSIN provides instructions and information required only by the exercise control staff. To
avoid an artificial exercise response, the scenario will not be divulged to players in advance, with the
exception of trusted agents. Release of any portion of the COSIN to players or unauthorized persons is
prohibited.
Each COSIN is structured to reflect the requirements and design of a specific exercise. The
COSIN usually contains the following:
•
•
•
•
•
•

Introduction
Exercise Overview
Exercise Control and Management
Orientation Training and Meetings
Control Communication
Scenario

4-6

•
•
•
•
4.2.9

Exercise Evaluation and Documentation
Expected Key Events Timeline
Controller Checklist for Key Event and Status Reports to SIMCELL
On-Post Medical Control/Evaluation Guide
Develop Communication Directories

Exercise Communication Directories provide evaluators, controllers and players the telephone
number to be used to contact each other. There are two types of communication directories:
•
•

Player Communication Directory. This directory supplements the playing organizations’ real
communication directories by providing telephone number for non-participating entities.
Evaluator/Controller Directory. This directory provides telephone numbers and radio call signs
to facilitate communication between evaluators, controllers, SIMCELL and Co-Directors.

4.2.10 Develop Plans for Observers
The Co-Directors will develop detailed plans to accommodate observers. These plans are
included in the EXPLAN and should address:
•
•
•
•
•
•

Exercise observers’ attendance is requested through the Exercise Co-Directors, who coordinate
the observer’s presence with the jurisdiction(s).
Co-Directors arrange for knowledgeable escorts and transportation for observers. Observers will
follow the guidance provided by their assigned escorts.
Observers will not play in the exercise and may pose questions only to their designated point of
contact. Observers are "invisible" to players.
The Exercise Co-Directors will provide distinctive identification for all observers. Any special
requirements of observers will be brought to the attention of the Exercise Co-Directors.
Observers will be provided with travel information to include transportation, lodging, and meals.
Observers will be responsible for making their own travel, lodging and meal arrangements.
Observers may be provided briefing materials, handouts, and possible special exhibits or
demonstrations as appropriate.

4.2.11 Develop CSEPP Public Affairs Plan For Real World Media Coverage Of Exercises
A detailed exercise public affairs plan for real world media coverage of exercises
will be developed for each exercise. The Army, FEMA, installation, state, and local public affairs
representatives must take an active role in the development of this plan. Input from the planning team will
be necessary when developing schedules for media briefings, tours and other activities. The exercise
public affairs plan for real world media coverage of exercises must be delivered to the Exercise CoDirectors in time for inclusion in the EXPLAN. Refer to Appendix B, the CSEPP Exercise Public Affairs
Plan For Real World Media Coverage Of Exercises, which gives additional information on the
development of a site specific plan.

4.2.12 Arrange Logistics

4-7

Appropriate logistical arrangements (e.g., lodging, schedules, rooms for meetings with evaluators
and controllers, installation of equipment) must be made under the direction of the Exercise Co-Directors.
The timing on these will vary according to the task.
4.2.13 Prepare and Distribute Exercise Information Packages
Exercise Co-Directors will have exercise packets prepared for each non-playing participant.
Information includes the individual’s assignment, the exercise schedule, and logistics arrangements.
Forms, guidance materials, and location-specific information (including maps, portions of the applicable
emergency plans and procedures, applicable portions of previous evaluation reports, and XPAs) may also
be provided. Electronic copies of EXPLANs, COSINs, EOPs/SOPs and other materials, if available, will
be provided 14 days in advance of the exercise to appropriate individuals.
4.2.14 Pre-Exercise Orientation and Training
Upon arrival evaluators and controllers will register, receive badges and equipment (e.g., radios,
cellular phones, protective masks), and be provided exercise and location-specific information. Various
meetings may be held during exercise week for players, evaluators and controllers.
4.2.15 Evaluator and Controller Meetings
Co-Directors will provide time, location and attendance requirements for the meetings.
Representatives from the installation and state and local organizations may be asked to provide some of
the information. The following topics should be considered for inclusion at these meetings:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Purpose and scope of the exercise
Concept of operations
XPAs
Schedule for exercise play and other exercise week activities
Contingency plan for real world emergencies
Safety requirements
MSEL
Exercise scenario, including initiating event and expected impact
Basic demography, geography, political boundaries, and emergency planning zones
Location of various facilities, field activities
Overview of emergency response plans and procedures
Evaluation and control teams' structure
Operation of SIMCELL
Communications, including radio and telephone protocols, use of communications directories
Evaluator and controller assignments, reporting requirements, instructions, including release
process for controllers and evaluators
• Report writing requirements, including form and content
• Real world public affairs plan, telephone numbers for CSEPP real world public affairs contacts
• Role of the Mock Media
• Observer plans
• Protocol, including wearing of identifying badges, safety equipment, appropriate dress, media
interaction, participant interactions, and pre-exercise site visits
4.2.16 Players' Briefing/Site Visit

4-8

Players should be briefed by the Exercise Co-Directors or by the evaluators and controllers who
have been assigned to that location. In some cases, a member of the player's organization, who has been
previously briefed, will brief members of his or her organization. A briefing guide/check list is provided
to the lead evaluators to aid in briefing the players. The briefing may include the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Purpose and scope of the exercise
Confirmation of the XPAs
Introduction of the evaluation/control team and structure
Time frame of exercise
Safety requirements
Exercise weather information
Clarification of items in emergency operations plans which are unclear or have been modified
Description of evaluation process
Procedures for any variations to the XPA and simulations
Explanation of purpose of exercise control and SIMCELL and how they work
Distribution of player's communications directories and explanation of their use
Description of badging system for evaluators, controllers, and observers, and their interactions, if
any, with players
Identify parking location for evaluators/controllers
Arrival times for evaluators/controllers at all locations
Security and/or sign-in procedures
Status of previous FRCAs
Current EOPs/SOPs/MOUs/MOAs
Time clock location/synchronization (EMIS/FEMIS Clock)
Verify phone numbers, check date/time of FAX machines
Verify SIMCELL phone numbers and ability to contact, including FAX machine
Location of evaluators/controllers during exercise
Verify dedicated phone for use of controller during exercise
Public affairs plan for real world media coverage
Role of the Mock Media
Schedule for and explanation of post-exercise meetings (e.g., exit interviews/briefing, players'
self-assessment, other meetings)
Arrangements for data collection for use in report writing
Identifying point of contact and phone number for clarification/verification after departing
EOC/field sites
Follow-on field location visits
Schedule for issuing exercise report

4.3

EXERCISE PHASE ACTIVITIES

4.3.1

Exercise Control

The Exercise Co-Directors have responsibility for the conduct of the exercise. They resolve
problems that arise with controllers, players, and XPAs. The Exercise Co-Directors begin and end the
exercise. Under the direction of the Exercise Co-Directors, the controllers are responsible for initiating
and overseeing the exercise play, and keeping exercise activities on track. Controllers implement the
information (implementers, messages, accident scene, victims, etc.) developed during the pre-exercise
planning phase. Controllers relay administrative information on the exercise progress to the players and
inform them when play ends. Controllers also relay information on the timing of significant events

4-9

demonstrated by the jurisdictions to the SIMCELL to ensure proper timing of implementers and keep the
Co-Directors informed of exercise progress.
4.3.2

Evaluator Activities

During the exercise, the evaluators observe the players' activities, make appropriate notes, and
record the time. During the exercise and after the exercise has ended (ENDEX), the evaluators collect
copies of the records produced by players. These records include sign-in sheets, player and computer
logs, Emergency Alerting System (EAS) messages, incoming/outgoing FAXs, press releases, etc. If the
exercise requires more than one shift of evaluators, each evaluation team meets at the end of each
evaluator shift to discuss exercise play. For shorter exercises, the team meets at the end of the exercise.
After the exercise and with the concurrence of the participating agency, the team meets with the players to
have a general debrief discussing the exercise in general, their exercise play, strengths and any problem
areas. The team leader will inform the players that these are preliminary results and that the evaluation
team will make recommendations to the Exercise Co-Directors.
4.3.3

Observers and Media Activities

While the exercise is being conducted, the observer and real world media schedules will be
carried out. Questions and problems involving observers and media should be referred to the Exercise CoDirectors.
4.4

POST-EXERCISE PHASE

4.4.1

Hot Wash

Following the conclusion of exercise play the exercise evaluation team should meet with the
players to discuss the exercise. The meeting should be informal and open, with players encouraged to
discuss their activities and ask questions. The evaluators are encouraged to clarify questions they have
about the exercise play at their location. The evaluators provide the players with initial observations on
their portion of the exercise and should stress that the information provided during the hot wash is
preliminary. The evaluators use the information obtained from the meeting to assist in their analysis.
Arrangements for this meeting should be made before the exercise.
4.4.2

Post-Exercise Evaluator Data Review

As soon as feasible after the hot wash, each evaluator and controller will collate, assemble and
review collected data. Subsequently, each team will meet to review and discuss the collected data and
evaluators’ notes. Data discrepancies and contradictions are identified and will be resolved as quickly as
possible. Preliminary analyses of the intra-jurisdictional impacts of player actions are discussed and issues
identified.
4.4.3

Co-Directors Team Meeting

The Exercise Co-Directors may conduct a jurisdictional team leader meeting. This forum is an
opportunity to exchange and validate information and provides preliminary identification of interjurisdictional issues.
4.4.4 Develop Timelines

4-10

Timelines document the chronology of events demonstrated during the exercise that are required
to conduct the analysis. These timelines assist in evaluating time-sensitive actions, such as alert and
notification, and assessing the coordination between different locations of play.
4.4.4.1 Develop Jurisdictions’ Timeline
The jurisdictional evaluation teams will develop a consolidated jurisdiction timeline from the
evaluators’ data, using the software template provided during exercise preparation. This timeline must
accurately depict the jurisdictions’ response times and actions taken. Each entry in the timeline will
identify the applicable ROS. Timelines will be sorted and printed by time and ROS. The jurisdictional
report will be developed using the data from these emergency response timelines. The timeline must be
developed and submitted according to the Co-Directors’ directive.
4.4.4.2 Develop Significant Events Timeline
A jurisdictional significant events timeline will be developed by adding the times captured during
the exercise by the evaluators to the significant events list defined by the exercise planning team and
provided by the Exercise Co-Directors. Significant events include as a minimum:
•
•
•
•
•
•

•

•
•
•
•
•
•
•
•

4.4.5

Initial Report of the CAI
Classification of the CAI
Hazard Analysis
On-Post PADs
Communication of Off-Post PARs
Alert and Notification On-Post
o Sirens
o TARs
o Route Alerting
o NAWAS
Alert and Notification Off-Post
o Sirens
o TARs
o Route Alerting
o EAS messages
o NAWAS
Off-Post PADs
Notifications of CAI
JIC Activation/Operational
Meet the Press
Declarations of Emergency
TCP/ACP Establishment
Decontamination Stations
Reception Center and Shelter Establishment

Exercise Report

4-11

The CSEPP exercise report documents the results of the exercise. The report provides a means for
recommending improvements, tracking performance and addressing FRCAs noted in prior exercises. The
exercise evaluation and development of the exercise report consists of analysis from the evaluators who
observed the exercise play, and may include player self-assessment. Development of accurate, useful
information requires cooperation and candor between the evaluators, controllers and players. The format
for and guidelines concerning content of the exercise report are found in Appendix A. For FMEs, the
Army and FEMA Co-Directors are responsible for developing and publishing the exercise report. For
AYEs, the Army and designated off-post Co-Directors are responsible for developing and publishing the
exercise report. The Exercise Co-Directors have the flexibility to include additional information in the
report that will be of use to the jurisdictions.
4.4.6

Analysis and Draft Report Development

The jurisdictional team initiates the analysis process of the jurisdictions' performance and begins
the write-up. The information for this analysis will come from the evaluators’ notes, collected
documentation, the jurisdictional timelines, and additional information obtained in post exercise meetings.
Evaluators should identify potential FRCAs and Observations (see Section 3.3.5). Potential FRCAs and
Observations should be described, documented, and related to a specific reference (as applicable).
Recommendations for correcting identified problems will be included in the draft jurisdictional write-ups.
The draft jurisdictional write-ups are then completed. Evaluators must ensure that the information is
accurate prior to submission to the jurisdictional team leaders.
At the discretion of the exercise Co-Directors, a Report Coordinator(s) will be recruited to assist
the Co-Directors in collecting, reviewing, and editing jurisdictional and community narrative summaries.
The Report Coordinator(s) and/or Co-Directors discuss the exercise results with the jurisdictional team
leader(s) to ensure that the FRCAs and Observations noted are valid and consistent with the XPAs and
other factors.
Designated jurisdictional team evaluators will meet with community ROS teams to discuss issues.
The community ROS teams analyze the jurisdiction’s input and develop the community narrative
summary (by ROS).
As with the jurisdictional report, the Report Coordinator(s) and/or Co-Directors and community
ROS team leaders should discuss the potential FRCAs and Observations before they finalize their draft
community ROS narrative summaries.
4.4.7

Community Briefing

The Exercise Co-Directors should hold, as requested by the community, a joint review meeting
with representatives from the installation, state, and off-post jurisdictions. The Co-Directors will provide
the community their preliminary analysis of the exercise and deliver the draft report. Potential FRCAs and
Observations identified during the exercise may be discussed. This meeting also provides an opportunity
for group discussion of recommendations for resolving the FRCAs. If a joint review is not done, the CoDirectors will meet with the jurisdictions to provide their preliminary analysis of the exercise and deliver
the draft report. Since the draft report may contain unresolved issues, it is considered a working document
and must be held in confidence by participating organizations.
4.4.8

Final Exercise Report

The report review period is described in Section 3.3.6. The draft report requires review and
comment by the playing organizations and the development of an action plan to correct FRCAs.
Corrective action plans and comments from off-post jurisdictions shall be routed through the state before
being sent to the off-post Co-Director for incorporation in the final report. The installation corrective

4-12

action plan will be provided to the Army Co-Director. Corrective action plans will be incorporated into
the final report. The distribution of the final report will not be delayed simply for the inclusion of the
corrective action plans.
The Exercise Co-Directors sign the final report and authorize its release and distribution.
4.4.9

Track Findings Requiring Corrective Actions

All FRCAs will be assigned an identifying number (see Appendix A) and be listed in the exercise
report. The CSEPP community will implement the corrective actions. The Exercise Co-Directors, in
coordination with the CSEPP community, will track actions taken to resolve the FRCAs (at least on a
quarterly basis).
When planning starts for the next exercise, the Exercise Planning Team should consider including
opportunities to demonstrate emergency response capabilities that may clear FRCAs remaining open from
previous exercises.

4-13

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4-14

5. REFERENCES
DA (U.S. Department of the Army) PAM 50-6, 17 May 1991. Chemical Accident or Incident Response and
Assistance (CAIRA) Operations.
DA (U.S. Department of the Army) AR 50-6, 26 June 2001. Chemical Surety.
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). "Memorandum of
Understanding Between the Department of the Army and the Federal Emergency Management Agency", 8
October 1997.
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 8, 23 April 1993, "Review of CSEPP Exercise Initiating Events".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 9, 23 April 1993, "Public Information in Connection with CSEPP Exercises".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 11R, 7 November 1995, "Compensation for Volunteer CSEPP Exercise Participants".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 13, 7 November 1995, "Elimination of Dual Exercise Types".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency) CSEPP Policy Paper
No. 14, 31 December 1997. "Designation of Public Affairs as Core Objective".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency) CSEPP Policy Paper
No. 16, 8 April 1998, "CSEPP Exercise Modified Schedule".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). "Addendum to Policy
Paper 16", 25 November 1998.
FEMA (Federal Emergency Management Agency) Planning Guidance for the Chemical Stockpile Emergency
Preparedness Program, 17 May 1996.
ORNL (Oak Ridge National Laboratory). Chemical Stockpile Emergency Preparedness Program Exercise
Program, Oak Ridge, TN, 23 February 1994.
PL 96-510 Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended
(CERCLA), Section 104, 42 USC 9604, Washington, D.C.
PL 99-145 Department of Defense Authorization Act for 1986, 50 USC 1521, Washington, DC.
PL 104-201 Department of Defense Authorization Act for 1997, Section 1076, requiring establishment of sitespecific IPTs as a management tool for CSEPP.

5-1

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5-2

EXERCISE
POLICY AND GUIDANCE
FOR THE
CHEMICAL STOCKPILE EMERGENCY
PREPAREDNESS PROGRAM

May 1, 2003

U.S. Department of the Army
Office of the Assistant Secretary of the Army
(Acquisition. Logistics and Technology)
and
Department of Homeland Security
Emergency Preparedness and Response Directorate

RECORD OF CHANGES
As revisions are made to this document, the changes will be distributed. Please enter the appropriate
information for each change into the table below.
CHANGE
NO.

DATE

DATE
REC’D

DATE
MADE

ii

SIGNATURE

CONTENTS
Page
LIST OF FIGURES ....................................................................................................................... vi
ACRONYMS AND ABBREVIATIONS .................................................................................... viii
1. INTRODUCTION ................................................................................................................. 1-1
1.1 PURPOSE OF DOCUMENT.......................................................................................... 1-1
1.2 THE CSEPP EXERCISE PROGRAM ........................................................................... 1-1
2. BACKGROUND ................................................................................................................... 2-1
2.1 EXERCISE REQUIREMENT ........................................................................................ 2-1
2.2 CSEPP EXERCISE PROGRAM MANAGEMENT ORGANIZATION ....................... 2-1
2.2.1
Department of the Army ................................................................................... 2-1
2.2.2
Department of Homeland Security ................................................................... 2-1
2.2.3
States................................................................................................................. 2-2
2.2.4
Recommending Groups .................................................................................... 2-2
2.3 CSEPP EXERCISE PROGRAM IMPLEMENTING ORGANIZATIONS ................... 2-2
2.3.1 The CSEPP Community ................................................................................... 2-2
2.3.2
State Emergency Management ......................................................................... 2-2
2.3.3
Installations, Local Jurisdictions and Other Response Organizations .............. 2-2
2.3.4
The CSEPP Exercise Planning Team ............................................................... 2-3
3. POLICY FOR THE CSEPP EXERCISE PROGRAM ......................................................... 3-1
3.1 PURPOSE OF CSEPP EXERCISES .............................................................................. 3-1
3.2 TYPES OF CSEPP EXERCISES ................................................................................... 3-1
3.2.1
Federally Managed Exercise. .......................................................................... 3-1
3.2.2
Alternate Year Exercise................................................................................... 3-2
3.3 THE EXERCISE PROCESS........................................................................................... 3-3
3.3.1
General ............................................................................................................ 3-3
3.3.2
Planning the Exercise ...................................................................................... 3-3
3.3.3
Demonstration of Emergency Response Plans and Procedures ...................... 3-4
3.3.4
Conducting the Exercise.................................................................................. 3-5
3.3.5
Evaluation ....................................................................................................... 3-5
3.3.6
Exercise Reports.............................................................................................. 3-6
3.4 EXERCISE SCHEDULE................................................................................................ 3-6
3.5 PARTICIPANTS IN CSEPP EXERCISES .................................................................... 3-7
3.5.1
Exercise Co-Directors ..................................................................................... 3-7
3.5.2
Planning Team................................................................................................. 3-8
3.5.3
Trusted Agents ................................................................................................ 3-8
3.5.4
Players ............................................................................................................. 3-8
3.5.5
Evaluators ....................................................................................................... 3-8
3.5.6
Controllers....................................................................................................... 3-9
3.5.7
Special Staff ................................................................................................... 3-9
3.5.8
Mock Media ................................................................................................. 3-10
3.5.9
Observers....................................................................................................... 3-10
3.5.10 Real World Media. ........................................................................................ 3-10
4. GUIDANCE ON PLANNING, CONDUCTING, EVALUATING, AND REPORTING
EXERCISES ................................................................................................................... 4-1
4.1 PHASES OF EXERCISE DEVELOPMENT ................................................................. 4-1
4.2 PRE-EXERCISE PHASE ACTIVITIES ........................................................................ 4-2
4.2.1
Initiate Planning .............................................................................................. 4-2

iii

4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.2.9
4.2.10
4.2.11

Determine Resources Needed to Support the Exercise ................................... 4-2
Develop Evaluation Organization ................................................................... 4-3
Develop Extent of Play Agreements ............................................................... 4-3
Develop and Review Exercise Scenario.......................................................... 4-4
Master Scenario Events List and Implementer Development ......................... 4-5
Develop the Exercise Plan............................................................................... 4-5
Develop Control Organization and Control Staff Instructions........................ 4-7
Develop Communication Directories .............................................................. 4-7
Develop Plans for Observers........................................................................... 4-8
Develop CSEPP Public Affairs Plan For Real World Media Coverage
Of Exercises .................................................................................................... 4-8
4.2.12 Arrange Logistics ............................................................................................ 4-8
4.2.13 Prepare and Distribute Exercise Information Packages .................................. 4-8
4.2.14 Pre-Exercise Orientation and Training............................................................ 4-9
4.2.15 Evaluator and Controller Meetings ................................................................. 4-9
4.2.16 Players’ Briefing/Site Visit ............................................................................. 4-9
4.3 EXERCISE PHASE ACTIVITIES ............................................................................... 4-10
4.3.1
Exercise Control............................................................................................ 4-10
4.3.2
Evaluator Activities....................................................................................... 4-11
4.3.3
Observers and Media Activities .................................................................... 4-11
4.4 POST-EXERCISE PHASE ........................................................................................... 4-11
4.4.1
Hot Wash....................................................................................................... 4-11
4.4.2
Post Exercise Evaluator Data Review ........................................................... 4-11
4.4.4
Co-Directors Team Meeting.......................................................................... 4-11
4.4.4
Develop Timelines ........................................................................................ 4-12
4.4.4.1
Develop Jurisdictions’ Timeline ............ …………………………….4-12
4.4.4.2
Develop Significant Events Timeline ................................................ 4-12
4.4.5
Exercise Report ............................................................................................. 4-13
4.4.6
Analysis and Report Draft Development ...................................................... 4-13
4.4.7
Community Briefing ..................................................................................... 4-13
4.4.8
Final Exercise Report .................................................................................... 4-14
4.4.9
Track Findings Requiring Corrective Actions .............................................. 4-14
5. REFERENCES .................................................................................................................... 5-1
Appendix A OUTLINE OF EXERCISE REPORT ......................................................... A-1
Appendix B CSEPP PUBLIC AFFAIRS PLAN FOR REAL WORLD MEDIA
COVERAGE OF EXERCISES................................................................... B-1
Appendix C CSEPP RESPONSE OPERATING SYSTEMS AND PERFORMANCE
EVALUATION GUIDES ........................................................................... C-1
Appendix D CSEPP EXERCISE EXTENT OF PLAY AGREEMENTS ....................... D-1
Appendix E CSEPP EXERCISE OPTIMAL AVAILABLE EXERCISE DATES .........E-1
Appendix F
CSEPP EXERCISE PROGRAM GLOSSARY ...........................................F-1

iv

ACRONYMS AND ABBREVIATIONS
ACP
ADP
AYE
CAI
CAIRA
CA
COR
COSIN
CMA
CSEPP
DHS
DA
EIPT
EPZ
EOC
ENDEX
EXPLAN
FAX
FEMA
FRCA
FME
IPE
IRF
IRZ
IPT
JIC
JIS
MCE
MOA
MOU
MSEL

Access Control Point
Automated Data Processing
Alternate Year Exercise
Chemical Accident or Incident
Chemical Accident or Incident Response and Assistance
Cooperative Agreement
Contracting Officer’s Representative
Control Staff Instructions
Chemical Materials Agency
Chemical Stockpile Emergency Preparedness Program
Department of Homeland Security
Department of the Army
Exercise Integrated Process Team
Emergency Planning Zone
Emergency Operating Center/Emergency Operations Center
The end of the exercise
Exercise Plan
Facsimile
Federal Emergency Management Agency
Finding Requiring Corrective Action
Federally Managed Exercise
Integrated Process Evaluation
Initial Response Force
Immediate Response Zone
Integrated Process Team
Joint Information Center
Joint Information System
Maximum Credible Event
Memorandum of Agreement
Memorandum of Understanding
Master Scenario Events List

NAWAS

National Warning System

ORNL
PAD
PAM
PAO
PAR
PAZ
PEG
PIO
PL
PZ
ROS
STARTEX
SIMCELL
TARS
TCP
XPA

Oak Ridge National Laboratory
Protective Action Decision
Pamphlet
Public Affairs Officer
Protective Action Recommendation
Protective Action Zone
Performance Evaluation Guide
Public Information Officer
Public Law
Precautionary Zone
Response Operating System
The start of the exercise
Simulation Cell
Tone Alert Radio
Traffic Control Point
Extent of Play

v

This page not used.

vi

1.

INTRODUCTION

1.1

PURPOSE OF DOCUMENT

This document provides program guidance and supporting information for implementation of the
Chemical Stockpile Emergency Preparedness Program (CSEPP) exercise program and applies to both
Federally Managed and Alternate Year Exercises. It replaces the exercise program document, Exercise Policy
and Guidance for Chemical Stockpile Emergency Preparedness Program Exercise (March 1999), known as
the "Blue Book." This document includes the following information in appendices: Outline of Exercise
Report (Appendix A), CSEPP Exercise Public Affairs Plan (Appendix B), CSEPP Response Operating
Systems and Performance Evaluation Guides (Appendix C), CSEPP Extent of Play Agreements (Appendix D)
and CSEPP Exercise Optimal Available Exercise Dates (Appendix E).
This document has undergone several iterations, reflecting the evolution of the CSEPP exercise
program. Planners and responders are encouraged to submit comments for consideration to any future
revisions to CSEPP Exercise and Training Manager, Chemical Materials Agency (CMA), Bldg. E5141,
Aberdeen Proving Ground, Maryland 21010-5424 and/or to the CSEPP Exercise Coordinator, Department of
Homeland Security Emergency Preparedness and Response Directorate (Federal Emergency Management
Agency (FEMA)), 500 C Street SW, Washington, DC 20472.
1.2 THE CSEPP EXERCISE PROGRAM
A federally managed exercise program involving federal, state, and local agencies, and Army
installations has been developed as part of the increased emphasis on emergency preparedness under the
CSEPP. The CSEPP will result in improved preparedness at the eight U. S. Army installations storing the
unitary chemical stockpile and their surrounding civilian communities. For the exercise program, the “CSEPP
Community” is defined as the geographic area made up of the installation, state, and the local jurisdictions
that could be affected by a chemical accident or incident (CAI) at the installation. Local jurisdictions are
counties and cities within the Emergency Planning Zone (EPZ), which encompasses the Immediate Response
Zone (IRZ), Protective Action Zone (PAZ), and Precautionary Zone (PZ) or are designated as “host”
jurisdictions. Exercises conducted by the Army and FEMA will help program managers evaluate the
emergency response plans and capabilities of the CSEPP communities. The eight stockpile locations are
Aberdeen Proving Ground in Maryland, Anniston Army Depot in Alabama, Blue Grass Army Depot in
Kentucky, Newport Chemical Depot in Indiana, Pine Bluff Arsenal in Arkansas, Pueblo Chemical Depot in
Colorado, Deseret Chemical Depot in Utah, and Umatilla Chemical Depot in Oregon.
Under CSEPP, federally managed CSEPP exercises (FMEs) began in 1991. These exercises
demonstrate the ability of the communities to respond to a CAI. Representatives from the Department of the
Army (DA), FEMA, other federal agencies, state and local governments, the Army installations, and civilian
volunteer agencies participate in these exercises.
The purpose of this document is to ensure consistency in planning and conducting the exercises and
in evaluating the performance of the emergency responders (often referred to as "players") in exercises. A
standard set of Response Operating Systems (ROS) and Performance Evaluation Guides (PEG) are used as
the basis for planning and evaluating each exercise. Some location-specific adaptations may be necessary to
accommodate the varied response structures.
In addition to satisfying CSEPP exercise criteria, these exercises will satisfy Army regulatory
requirements for exercises and the state and local governments' exercise requirements under the FEMA
Cooperative Agreement (CA), which funds CSEPP and other emergency management activities.

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1-2

2.

BACKGROUND

2.1

EXERCISE REQUIREMENT

The Army has been delegated the President's broad response authority with respect to releases or
threatened releases of chemical agent from any facility under the jurisdiction or control of the Secretary of
Defense under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980
(CERCLA), Section 104 (42 United States Code). The Department of Defense Authorization Act for 1986
(PL 99-145) directs the chemical demilitarization program to provide maximum protection for the public,
installation personnel, and the environment. To achieve this directive, funds have been allocated to improve
on-post emergency preparedness and to assist state and local governments in developing their emergency
response capabilities.
DA and FEMA signed a memorandum of understanding (MOU) on August 3, 1988
(DA/FEMA 1988), outlining the responsibilities of each organization. On October 8, 1997 (DA/FEMA 1997),
DA and FEMA signed a new MOU establishing a framework of cooperation between the two agencies,
identifying their respective roles, responsibilities and joint efforts for emergency response preparedness
involving the storage and ultimate disposal of the United States stockpile of chemical warfare weapons. In the
MOU, DA and FEMA agreed to cooperate "in assessing and improving the effectiveness of federal, state and
local response systems and procedures through the design, conduct and evaluation of exercises" (DA/FEMA
1997). Exercises are an important element in evaluating the implementation of the emergency response plans
and assessing the adequacy of the plans and procedures, the capabilities of response organizations, the
availability of equipment, and the coordination among the response elements. Exercises also identify needed
improvements and possible new funding requirements.
The exercise program provides information for FEMA's assessment of the emergency preparedness of
communities around the installations and is the basis for FEMA's recommendations to the Army about its
effectiveness. The six FEMA regional offices serving the locations at which the chemical stockpile is stored
will review the off-post planning as well as the capability to implement those plans. The off-post planning
will be reviewed against the guidance and standards contained in Planning Guidance for the Chemical
Stockpile Emergency Preparedness Program (FEMA 1996), as amended.
2.2

CSEPP EXERCISE PROGRAM MANAGEMENT ORGANIZATIONS

2.2.1

Department of the Army

The CMA has the Army responsibility for appointing the Army exercise Co-Director who conducts,
evaluates, and reports on exercises, and tracks Army exercise Finding Required Corrective Action (FRCA).
Each CMA installation/activity commander appoints an exercise planning coordinator who plans the exercise.
The DA, jointly with FEMA headquarters representatives, has oversight of the CSEPP exercise program. The
lead oversight office for the DA is the Office of the Assistant Secretary of the Army (Installations and
Environment) (ASA (I&E)).
2.2.2

Department of Homeland Security

Under the Department of Homeland Security, FEMA administers the CSEPP off-post, primarily
through its offices in the regions containing chemical stockpile storage locations. The regional office CSEP
Program Manager appoints the FEMA exercise Co-Director and takes the FEMA lead in planning,
conducting, evaluating, reporting, and tracking identified FRCAs in all the CSEPP exercises. FEMA
headquarters, jointly with DA representatives, has oversight of the CSEPP exercise program. The lead
oversight office for the Department of Homeland Security is the Emergency Preparedness and Response
Directorate.

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2.2.3

States

The State Emergency Management Directors exert significant influence over the implementation of
the program through the CA process. Therefore, they are kept informed of exercise policy recommendations
and provide input to the decision making process
2.2.4

Recommending Groups

There are several groups that develop recommendations for the CSEPP Exercise Program. They are
the national Exercise Integrated Process Team (EIPT), FEMA/Army Exercise Co-Directors working group,
the state Exercise and Training Officers (ETO), and the site specific Integrated Process Teams (IPT). The
EIPT membership is drawn from and represents participating counties, states, Army installations, FEMA
Regions, and FEMA/Army program managers. It meets on an "as needed" basis to address issues that affect
national CSEPP exercise policy.
The Army/FEMA Exercise Co-Directors and ETOs may provide input to the EIPT on developing the
exercise program. Site-specific IPTs can make recommendations to the EIPT on exercise program issues at
their site through their representative on the EIPT or through other established channels.
The EIPT provides policy recommendations to the national leadership regarding exercise program
guidance and standards. Recommendations are coordinated with Director, CSEPP, FEMA CSEPP Branch
Chief, and the State Directors before being presented to the national oversight offices for approval.
2.3

CSEPP EXERCISE PROGRAM IMPLEMENTING ORGANIZATIONS

2.3.1

The CSEPP Community

For the exercise program, the “CSEPP Community” is defined as the geographic area made up of the
installation, state and local jurisdictions, and other organizations that could be affected by a CAI. Local
jurisdictions are counties and cities within the EPZ, which encompasses the IRZ, PAZ, and PZ or are
designated as “host” jurisdictions.
2.3.2

State Emergency Management

The State CSEP Program Manager and staff implement the CSEPP by coordinating multijurisdictional exercise program activities.
2.3.3

Installations, Local Jurisdictions and Other Response Organizations

The installations, local jurisdictions and other response organizations implement the CSEPP. They
have the responsibility for community preparedness through the development of plans and procedures,
training, and the acquisition of equipment and resources required for effective emergency response. These
capabilities are demonstrated through the exercise process.
2.3.4

The CSEPP Exercise Planning Team

The exercise planning team membership will include the Exercise Co-Directors (FEMA or state and
Army), installation representatives, the State CSEPP ETO or other state representatives, emergency
management representatives from the CSEPP communities, and representatives from other response agencies
(as appropriate). This team plans the CSEPP exercise.

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3.

POLICY FOR THE CSEPP EXERCISE PROGRAM

This section provides a policy overview of the CSEPP exercise program. More detailed information,
which can be used by the exercise planners, is given in Section 4.
3.1

PURPOSE OF CSEPP EXERCISES

The purpose of CSEPP exercises is to assess the level of preparedness of the CSEPP community to
protect the general public, the work force, and the environment from the effects of a chemical agent release at
U.S. Army chemical stockpile storage sites. The exercises provide a basis upon which to build and strengthen
the response capabilities both on- and off-post. Emergency response is the primary emphasis of each
community during a CSEPP exercise.
3.2

TYPES OF CSEPP EXERCISES

Within the CSEPP Exercise Program, there are two types of exercises. They are the Federally
Managed Exercise (FME) and the Alternate Year Exercise (AYE). They are discussed below.
In addition to these federally managed CSEPP exercises, installations and off-post responders may
conduct and participate in additional exercises (e.g., tabletops, quarterly Chemical Accident or Incident
Response and Assistance (CAIRA) exercises) they consider appropriate. This document may also be useful as
an outline for planning, conducting, and evaluating other exercises.
3.2.1

Federally Managed Exercise

A Federally Managed Exercise is a mandatory federally evaluated readiness assessment of a
community's full capabilities to respond to a CAI. The exercise is driven by an Extend of Play Agreement
(XPA), a scenario, and related events that allow for realistic participant response. The negotiated XPA for the
FME will be developed which ensures that the community, as a whole, will address all applicable CSEPP
ROSs and PEGs (See Appendix C).
The community exercise planning team, under the lead of the Army and FEMA Co-Directors, is
responsible for exercise planning. The Army and FEMA Co-Directors are responsible for exercise conduct,
evaluation and the exercise report.
For FMEs, states and counties may demonstrate emergency response functions for CSEPP exercise
credit at other times (e.g., actual events, CAIRA exercises, Radiological Emergency Preparedness (REP)
exercises, or other exercises) in accordance with established FEMA policy and as approved by the FEMA
Exercise Co-Director. This will be documented in the annual CSEPP Exercise Report.
A FME provides a comprehensive evaluation of a community’s emergency response system. The
FME involves mobilization of emergency service and response agencies, activation of communications
centers and emergency facilities such as Emergency Operating Center(s)/Emergency Operations Center(s)
(EOC) and command posts, and field play. Each jurisdiction’s XPA will reflect their involvement in the
exercise scenario. Thus, each jurisdiction will demonstrate for evaluation all actions required to support the
scenario in accordance with plans, procedures, and the negotiated XPA. The exercise will be conducted for a
minimum of 4.5 hours and will continue until all participating organizations have had an opportunity to
demonstrate appropriate actions.
3.2.2

Alternate Year Exercise

All CSEPP jurisdictions should participate in the AYE. An AYE is to be used by a community to:
•

Train

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•
•
•
•

Evaluate Emergency Operation Plans (EOPs)/Standard Operating Procedures (SOPs)
Evaluate procedures for new equipment or resources
Validate corrections to outstanding Findings Requiring Corrective Action (FRCAs)
Address other issues

Army installations will exercise their full emergency response capability every year. Scheduling will
be conducted to accommodate the Army's Initial Response Force Exercise (IRFX) cycle. The CSEPP AYE
report will satisfy IRFX reporting requirements.
A community may request varying levels of federal support and/or management for their AYE, as
determined by the community exercise planning team. Depending upon the level of federal support requested,
either the State or a FEMA region representative will be designated the off-post Exercise Co-Director.
The exercise support contract is a federal contract, which requires federal oversight. For both the
FME and AYE, contractor support needs are determined by, and coordinated between the exercise CoDirectors. The FEMA region representative on the exercise planning team is responsible for forwarding the
request for support to FEMA HQ. FEMA HQ will issue an Exercise Support Task Order. The FEMA HQ
Contracting Officer’s Representative (COR) has delegated oversight, tasking responsibilities, and control over
contractor activities for that exercise to the federal Co-Directors, or the Army Co-Director and federal offpost manager for an AYE with a State Co-Director, within the bounds of the task order.
The level of support desired must be identified no later than March of the preceding fiscal year. The
community members will prepare a budget to support the respective community's components of the AYE. As
some of the funds that would have been used for a full federal exercise may be used to fund the AYE, and in
order to avoid duplication of effort, the exercise planning team should consider the following:
•
•
•

Who will supply Automated Data Processing (ADP) equipment, meeting rooms, copying machines,
and communication equipment, including telephones, facsimile (FAX) machines, etc., at the exercise
site
What exercise documents (e.g., Exercise Plan (EXPLAN), Control Staff Instructions (COSIN),
communication directories, exercise reports, various exercise forms) are required for the exercise and
who will produce and distribute them
Work with the Army to determine off-post requirements in the Simulation Cell (SIMCELL),
coordination requirements, and to provide personnel for the SIMCELL

Authorized AYE expenses include:
•
•
•

Printing, postage, telephone calls, transportation requirements in addition to those normally budgeted
for in the exercise annual budget
Travel funds for exercise planning and execution
Per diem for exercise evaluators/controllers for the exercise

Expenses not authorized include:
•
•
•
•

•

Separate exercise support contracts
Expenses for visitors and observers
Overtime for state/county personnel
Each CSEPP state/county has authorized CSEPP personnel and it is envisioned that they will do the
bulk of the planning and execution work not tasked to the FEMA exercise support contractor.
Reimbursement for volunteers is limited to meals and transportation costs and does not cover salaries
and benefits.
The State representative, if designated the off-post Co-Director, will work with the FEMA region to
coordinate support such as contractor tasking, recruiting evaluators, and logistics

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•
•
•
•
•

Community budget requests must be submitted no later than the deadline set for Cooperative
Agreement (CA) budget submissions for the fiscal year
The community exercise planning team, under the lead of the Co-Directors, will plan the exercise
The Co-Directors are responsible for exercise conduct, evaluation and the exercise report
The Army installation will integrate Army exercise requirements as described in AR 50-6
The exercise will be conducted for a minimum of 4.5 hours and will continue until all participating
organizations have had an opportunity to demonstrate appropriate actions

3.3

THE EXERCISE PROCESS

3.3.1

General

The CSEPP exercises are conducted on a biennial cycle. During one year of the cycle, each CSEPP
Community will participate in a FME with Army and FEMA Co-Directors. In the other year, the CSEPP
exercise is designated an AYE. The AYE may be managed by the Army and State as Co-Directors, or by the
Army and FEMA Co-Directors as negotiated. The provision of the AYE in alternating years is intended to
give communities an opportunity to use the resources of the CSEPP exercise program to design and conduct
their own exercises to meet their own special needs. Exercise planning teams should plan ahead for AYEs by
determining as early as possible when they prefer a locally run exercise (state representative as off-post CoDirector) so that the exercise resources needed can be included in the state's CSEPP budget (See Section 3.2.2
for federal support for an AYE). For a State/Army AYE, FEMA will support the State by coordinating federal
support as requested. The FMEs will not be separated by more than one AYE.
3.3.2

Planning the Exercise

The Exercise Co-Directors, with the planning team, plan the exercise. Exercise planning teams
will include representatives from all participating jurisdictions and organizations for each exercise. As
previously noted, the team will be co-chaired by Army and FEMA representatives for FMEs or Army and
State representatives for locally managed AYEs. The team will provide the necessary expertise on local
plans and procedures to ensure the exercise is properly designed to meet the needs of the jurisdictions and
the goals of the program.
An example of a planning timeline is furnished in Figure 4.1. Army exercise planners should also
refer to their separately published exercise planning guides "Roles and Duties of the Exercise Planning
Coordinator."
Since AYEs are intended to allow maximum flexibility for design and control of exercises, the
following requirements should be used as guides when planning an AYE.
The FME involves the entire CSEPP community. Each jurisdiction's participation is based on the
premise that the CSEPP community demonstrates all applicable emergency response plans and procedures.
The planning team should identify scenario parameters that will be realistic, and that will cause the
community to demonstrate the full range of emergency functions as reflected in the ROSs. For all exercises,
the Exercise Co-Directors will ensure that the initiating event is within the planning base of the Maximum
Credible Events (MCEs) for the installation and that full scenario development drives off-post response.
During the planning phase, the exercise planning team will develop a significant events list
outlining anticipated response actions. The significant events list will be developed in chronological order
but specific times will not be assigned to the events. Significant events include as a minimum:
•
•
•
•

Initial Report of the CAI
Classification of the CAI
Hazard Analysis
On-Post Protective Action Decision(s) (PAD)

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•
•

•

•
•
•
•
•
•
•
•

Communication of Off-Post Protective Action Recommendation(s) (PAR)
Alert and Notification On-Post
o Sirens
o Tone Alert Radio(s) (TAR)
o Route Alerting
o National Warning System (NAWAS)
Alert and Notification Off-Post
o Sirens
o TARs
o Route Alerting
o Emergency Alert System (EAS) messages
o NAWAS
Off-Post PADs
Notifications of CAI
Joint Information Center (JIC) Activation/Operational
Meet the Press
Declarations of Emergency
Traffic Control Point (TCP)/Access Control Point (ACP) Establishment
Decontamination Stations
Reception Center and Shelter Establishment

A proactive public information plan for dealing with real world media coverage of the exercise will
be developed in connection with CSEPP exercises. A sample CSEPP Public Affairs Plan for Real World
Media Coverage of an Exercise is included as Appendix B to this document.
3.3.3

Demonstration of Emergency Response Plans and Procedures

The CSEPP community will be required to demonstrate all applicable emergency response plans and
procedures during the FME. This requirement applies to the community as a whole, not to individual
jurisdictions. However, each jurisdiction will demonstrate for evaluation all actions in order to support the
scenario.
The AYEs afford greater flexibility in exercising the training aspects of responders by the off-post
CSEPP communities. The AYE enables the community to incorporate local innovations or exercise design
features targeted to their needs.
Standard ROSs and PEGs are used in planning for and evaluating each CSEPP FME. A series of
tasks, or PEGs, has been prepared for each ROS to aid the evaluator in preparing to collect the data needed to
determine if each response function was successfully demonstrated in an exercise. The Evaluator should
observe the activities and not use the PEGs as a checklist during the exercise. The PEGs are to be used before
and after the exercise to assist in the evaluation and analysis of the community response. The ROSs and PEGs
are provided in Appendix C.
3.3.4

Conducting the Exercise

The Exercise Co-Directors are responsible for the conduct of an exercise. The Exercise Co-Directors
have a control organization that is responsible to them for executing the exercise. Controllers assist in
executing exercise control for specific activities or at particular locations, for example in the SIMCELL or the
field. The Exercise Co-Directors are responsible for terminating the exercise. They may not end an exercise
unless the community has had a reasonable opportunity to demonstrate its emergency response capabilities
and after 4.5 hours of community play has elapsed. They may permit exercise play to continue beyond the
planned time frame to allow participants the opportunity to gain additional experience or training. Any

3-4

participant will suspend exercise play for a real world emergency or if safety is being compromised. This
action will be immediately reported to the Exercise Co-Directors through an evaluator/controller.
3.3.5

Evaluation

All CSEPP exercises will be evaluated. The Army Co-Director coordinates the evaluation of the
Army response elements and the FEMA (or off-post) Co-Director coordinates the evaluation of off-post
response elements. The Army and FEMA Co-Directors will jointly manage the evaluation of the overall
community response. The Army may provide evaluators for off-post activities in which they have expertise.
Other federal, state and local agencies may also provide evaluators for activities on-post or off-post where
they have the needed expertise.
During exercise play, evaluators observe player actions and collect data required to conduct the
analysis of the jurisdiction’s/community’s performance. The exercise evaluation and development of the
exercise report consists of analysis from the evaluators who observed the exercise play, and may include
player self-assessment. Development of accurate, useful information requires cooperation and candor between
the evaluators, controllers and players. This evaluation involves comparing performance against the criteria in
Army Regulation 50-6 (Chemical Surety), DA Pamphlet 50-6 (CAIRA Operations), applicable Code of
Federal Regulations, the jurisdictions' response plans and procedures, the current CSEPP Planning Guidance,
and good response practices, using the exercise ROSs and PEGs as a guide. After the exercise, evaluation
teams and controllers will meet in a series of meetings to determine what actually happened during the
exercise and conduct an analysis.
As part of the evaluation process, the Exercise Co-Directors will, based on evaluator and player input,
determine whether the functions included within each ROS were successfully demonstrated. The Exercise CoDirectors will use the evaluators’ analyses to determine strengths and those areas needing improvement (see
section 4.2.4). The following classifications are used:
•
•

3.3.6

Observation: Emergency responses and actions, that in the judgment of the evaluator could be
improved and/or actions that clearly exceed applicable written requirements or, in the judgment of the
evaluator, display unusual initiative or commendable performance
Finding Requiring Corrective Action: Emergency responses and actions that deviate from
applicable laws, regulations, policies, other written requirements, standards of care and practices, or
that directly affect public health and safety. Deviation from applicable laws, regulations, policies,
standards, plans, or other written requirements does not always mean that the emergency response or
action is "inappropriate" or significant. The response or action may be appropriate and the
requirement may be inconsistent, obsolete, etc. In this case, a FRCA is not written. However, a
recommendation, prepared by the appropriate Co-Director, will be forwarded to the appropriate
agency/organization requesting the issue be resolved. The Exercise Co-Directors determine if a
deviation from requirements is significant enough to be reported as a FRCA.
Exercise Reports

The results of the evaluation of each CSEPP exercise will be detailed in an exercise report. The
format for the exercise report is described in Appendix A.
Exercise reports provide timely feedback that enables continued improvement of emergency
preparedness at the state and local levels and by the Army installation. The Exercise Co-Directors will
manage the preparation of a formal report covering the entire community response. The report will be
organized by the ROSs. The final report will also include corrective action plans, prepared by each
jurisdiction and agreed to by the Exercise Co-Directors, for the FRCAs. A jurisdiction’s failure to submit a
corrective action plan will be noted in the report. Observations do not require the development of corrective
action plans.

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For AYEs, the Co-Directors are responsible for exercise evaluation and the exercise report. Reporting
requirements (e.g., format, time constraints) for AYEs are the same as FMEs.
A draft report documenting the response, identifying FRCAs and Observations, and providing
recommendations for corrective actions should be given to the jurisdictions within 7 calendar days after the
exercise. Draft reports will not be released to the general public because they may contain unresolved issues.
They are considered working documents and will be held in strict confidence by participating organizations.
Comments or concurrence to the draft report are due 45 calendar days after the exercise; otherwise, the
jurisdiction will be assumed to have agreed with the draft report.
Corrective action plans addressing the FRCAs are due 45 calendar days after the exercise. The
corrective action plans will address all FRCAs identified during exercise play and be coordinated with the
appropriate exercise Co-Director. See Appendix A, Fig. A-1 for the corrective action plan format. If a
jurisdiction does not agree with a FRCA or recommendation for the correction of the FRCA, the corrective
action plan will include comments on the non-concurrence. The Exercise Co-Directors will work with the
jurisdiction to resolve differences and develop acceptable corrective actions. The off-post jurisdictions should
submit their corrective action plans through their state office.
The final report will be issued 60 calendar days after the exercise. The final report will include the
final corrective action plans as an appendix to the report. The Exercise Co-Directors are responsible for the
timely conduct of reviews and will track the progress of corrective actions.
3.4

EXERCISE SCHEDULE

The exercise schedule maintains the requirement that all CSEPP jurisdictions exercise annually.
Under this concept, a FME, which demonstrates a community's full capability, will be scheduled every other
year. During the AYE, the scope of the exercise may range from a community managed and evaluated
exercise to a federally managed and evaluated exercise, as negotiated by the community exercise planning
team. Therefore, this concept allows a community to choose, during the alternate year, an exercise tailored to
their needs or a negotiated FME. The required FME will be scheduled for four of the eight CSEPP
communities per fiscal year, while the other communities are scheduled for AYEs.
The exercise planning team will identify the desired exercise date(s) for their exercises two years in
advance and submit their requested exercise date(s) to the EIPT for development of an overall exercise
schedule. The availability of key players or their designated alternates, state and local activities, other
exercises, audits, inspections, and reviews scheduled at the installations, and other local, state, and FEMA
regional exercises must be factored into the scheduling. Some exercises may be held after normal working
hours or on weekends to accommodate volunteer emergency response organizations.
The communities scheduled for FMEs are indicated below. A schedule of actual exercise dates for a
two-year period will be published annually. The schedule will be developed using the rules described below.
The schedule will be published over the signatures of the FEMA HQ and Army exercise coordinators.
This is the FME schedule:
FY 03, 05, 07 and 09:
Blue Grass, KY; Pueblo, CO; APG, MD; and Umatilla, OR/WA
FY 04, 06, 08 and 10
Pine Bluff, AR; Anniston, AL; Newport, IN/IL; and Deseret, UT
Scheduling rules:

3-6

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
3.5

A calendar of available exercise dates for FY 03 through FY 10 is provided in Appendix E.
In each year, the FME have priority in scheduling.
Dates for the AYE will be scheduled so as not to conflict with the required FMEs.
There will be a minimum of three weeks between exercises.
Avoid scheduling the exercise or on-site evaluation process the week prior to the end of or two weeks
after the beginning of the Fiscal Year, or during the week of a federal holiday.
Communities will identify a primary and two alternate dates for their exercises to the EIPT. The EIPT
will develop and recommend a schedule to the Army and FEMA exercise managers for approval.
Dates are due by March 1, two years prior to the exercise (e.g., March 1, 2002 for fiscal year 2004).
If a schedule cannot be established using dates provided by the community, the EIPT will recommend
a schedule to the Army (CMA) and FEMA (Headquarters) exercise managers, who are responsible
for making the final decision.
If dates are not provided by March 1, exercise dates will be assigned by the EIPT for approval by the
Army and FEMA exercise managers.
If an exercise schedule cannot be agreed upon, the Army and FEMA exercise managers will present
options to the FEMA and Army Program Managers for resolution.
An exercise schedule will be developed and published each year.
PARTICIPANTS IN CSEPP EXERCISES

CSEPP exercises involve a large number of people in a variety of roles. In this document, the term
“participants” is used to identify all people involved in CSEPP exercises, regardless of their roles. Specific
groups and their roles and responsibilities are discussed in Sections 3.5.1 through 3.5.10.
3.5.1

Exercise Co-Directors

For the FME, the Exercise Co-Directors from the Army and the FEMA region chair the exercise
planning team and have final decision making authority regarding the exercise. They are responsible for the
planning, conduct, evaluation, and reporting of the exercise. Contractor support is available to assist them. For
an AYE, the state/states will select an exercise Co-Director for off-post play. In the alternate year, if a FME is
not requested, the state selected Co-Director will make requests of the contractor through the FEMA region
member on the exercise planning team (see Section 3.2.2).
3.5.2

Planning Team

The planning team is responsible for planning each CSEPP exercise. The members of the planning
team will include, but not be limited to, the Exercise Co-Directors; an installation representative appointed by
the Installation Commander; the State CSEPP ETO or other state representative; emergency management
representatives and/or CSEPP planners from the affected jurisdictions and agencies. The participation of state,
local, and installation representatives in the planning process is vital to the successful conduct and evaluation
of the exercise. Planning team members should be knowledgeable about the entities they represent, their
plans, procedures, etc. They should ensure that the Master Scenario Events List (MSEL) and implementers
accurately reflect their jurisdiction's plans, procedures, and represent a realistic situation in a CAI. Planning
team representatives should have the authority to make decisions and to commit personnel and resources.
Additional planners will be added as needed. Planning work groups may be appointed to work on specific
aspects of the exercise. Planning team meetings, except those dealing with the exercise scenario, are open to
those who wish to attend.
3.5.3

Trusted Agents

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Trusted agents are representatives of federal, state and local organizations who support exercise
planning, development and execution and are privy to the scenario. Trusted agents should be knowledgeable
in the emergency response plans of their respective organizations. They provide crucial input during
development of the XPA and in reviews of the EXPLAN, exercise scenario, simulations and assumptions,
MSEL and implementers. If possible, trusted agents should not participate as players in the exercise and it is
strongly recommended that the trusted agent not be a key player. However, if absolutely necessary, a county
coordinator or emergency manager may act as a trusted agent.
3.5.4

Players

Players respond to simulated events. They are expected to be familiar with their organizations' plans
and procedures and respond in a realistic manner, as driven by the scenario. Specific exceptions to the
organizations’ plans and procedures are agreed to in the XPA. They must understand which organizations are
participating in the exercise and understand how to use exercise communications directories. During the
exercise, players demonstrate their proficiency in accomplishing tasks and responsibilities defined in their
organization's applicable plans and procedures and CSEPP standards, using their current response capabilities.
3.5.5

Evaluators

Evaluators observe, record, and report information on the actions performed by players at the
locations to which they are assigned. Evaluators will not interfere with the players or answer questions,
remind or prompt players concerning actions or requirements, or criticize players either before or during the
exercise. To ensure that information is collected accurately, evaluators interview participants and solicit their
comments, questions, and suggestions at the conclusion of, or during lulls in, exercise activity.
A specially trained cadre of CSEPP evaluators, knowledgeable in specific response functions, will be
drawn from the Army, FEMA, other federal agencies, appropriate state and local agencies, and/or contractors.
Evaluators will attend pre-exercise training and orientation sessions. Prior to the exercise, evaluators should
be provided and become familiar with:
•
•
•
•
•

the player organization's applicable plans, procedures and response capabilities
the planning guidance
the exercise scenario, EXPLAN, COSIN, and MSEL
the exercise ROSs and PEGs
the exercise evaluation and control organization.

At the direction of the Exercise Co-Directors, an evaluator may also serve as a controller. However,
Co-Directors should insure that sufficient controllers are assigned so that evaluators are not diverted from
duties due to added controller responsibilities.
As part of work plan negotiations, CSEPP funded employees should be encouraged to be trained and
participate as an evaluator in other sites’ CSEPP exercises. The federal Exercise Co-Directors will coordinate
travel funding for members of the evaluation team.
3.5.6

Controllers

Controllers are used by the Co-Directors to initiate and oversee exercise play. They depict the
accident scenario or its simulated consequences to the players as realistically as possible. CSEPP controllers
should:
•

be knowledgeable of the exercise scenario, the EXPLAN, the COSIN and the appropriate
implementers

3-8

•
•

attend appropriate pre-exercise controller training and orientation sessions
be familiar with the exercise control organization; the specific procedures, functions, and
responsibilities of the designated controller position; the exercise player and controller rosters; and
the exercise communications directories.

Controllers have a specific responsibility for safety at their exercise locations. Players may question
controllers concerning exercise management/conduct issues. This may include clarifying simulations and
understanding exercise materials. Controllers may be drawn from the exercise planning team; FEMA, Army
and contractor personnel; and personnel from installations, states, and communities around other installations.
A SIMCELL is part of the control organization. These controllers are knowledgeable about the
response capabilities and activities of organizations or individuals (e.g., the governor of a state, businesses in
the area, FEMA headquarters, or media), and respond to telephone calls from players and inject implementing
messages. Members of the "Mock Media" serve as Controllers acting in the role of real world media (see
Section 3.5.8).
At the conclusion of the exercise, selected controllers will join the appropriate evaluation team. They
will assist in the analysis process by conveying players’ responses to the implementers. They may assist in the
development of the written report for that jurisdiction.
As part of work plan negotiations, CSEPP funded employees should be encouraged to be trained and
participate as a controller in other sites’ CSEPP exercises. The federal Exercise Co-Directors will coordinate
travel funding for controllers.
3.5.7

Special Staff

Special staff personnel are those persons supporting, and under the management of, the Exercise CoDirectors. The special staff includes, but is not limited to, personnel assisting with administration, briefings,
communications support, automated data processing support, logistics, audio-visual support, site set-up,
public affairs/information, and protocol. Special staff personnel are essential to the success of an exercise, but
they are neither controllers nor evaluators. They usually have no interaction with players.
3.5.8

Mock Media

The Mock Media work for the Exercise Co-Directors. Mock Media are controllers acting the role of
real world media. In this role, as part of the exercise control staff, the public affairs representatives role-play
reporters (for simulation purposes only) from local and national television networks, radio stations,
newspapers, and magazines. These simulated media representatives interact with player organizations only
during the exercise itself. Mock Media will not interact with the real world media and must not “play” when
in the presence of real world media. Controllers may be assigned to the SIMCELL to make exercise inputs to
the participating communities and interface with the Mock Media (see Section 3.5.6 on the role of
"controllers").
3.5.9

Observers

Generally, observers fall into one of two categories. First, there are those persons from other
jurisdictions who observe responder actions as a means of improving their own organization's response plans
and capabilities. Normally this type of observer will stay at one location to gain insight into selected aspects
of emergency response. Second, there are those persons who have an interest in the overall CSEPP. These
observers will visit multiple locations with an assigned guide or escort. An itinerary will be developed and
coordinated by the Co-Directors with all impacted organizations.

3-9

Exercise observers’ attendance is requested through the Exercise Co-Directors, who coordinate the
observer’s presence with the jurisdiction(s). Observers will not play in the exercise and may pose questions
only to their designated point of contact. Observers are "invisible" to players.
3.5.10 Real World Media
Real world news media may attend the exercise. Invitations to and arrangements for real world media
should be made before the exercise. An appropriate itinerary with knowledgeable escorts should be planned
for media representatives. The group will be considered "invisible" for exercise play purposes. The Mock
Media will not interact with the real world media during the exercise. As part of the real world media plan,
the media may be provided an opportunity to meet with “key” personnel at the exercise locations. This should
be designed to insure that there is minimal impact to the conduct to the exercise. See Appendix B for details
pertaining to real world media coverage of exercises.

3-10

4.
GUIDANCE ON PLANNING, CONDUCTING, EVALUATING, AND REPORTING
EXERCISES
The following information should be considered in developing the exercises. Each exercise location is
unique and requires some flexibility in the exercise process. The process and planning steps required for both
the FME and AYE are very similar. A suggested schedule giving approximate times for activities in the
exercise process, is included to assist the planning team.
X Days
Before/After
Exercise
1 Mar -730
1 May of the
previous FY

Activity
Establish exercise date.
Develop the contractor tasking form and submit to FEMA.

-330

Hold initial meeting of exercise planning team. Initiate logistical
arrangements.

-310

Propose on-post and off-post XPAs.

-270

Finalize XPAs. Develop evaluator and controller organizations.

-210

Complete draft scenario. Initiate development of public affairs plan, MSEL
and Significant Events Timeline. Recruit evaluators and controllers.

-180

In-progress review of exercise planning.

-150

Finalize MSEL and begin implementer development.

-90

In-progress review of exercise planning, MSEL and implementers.

-60

Complete implementer revisions. Train Evaluators (if needed). Finalize
logistical arrangements.

-30

Complete and distribute EXPLAN. Distribute evaluator packages.

-15

Complete scenario and COSIN. Develop schedule for exercise week.

-1-5

Meet with controllers and evaluators at the exercise location to finalize
assignments, provide additional training, and give instructions. Conduct
pre-exercise player briefings.

Exercise Day(s)
+ 0-7

Conduct exercise. Conduct hot washes.
Exercise report preparation.

+7

Draft exercise report distribution and briefing.

+ 45

Comments on draft report and corrective action plan sent to Exercise CoDirectors.

+ 60

Final report completed and sent to jurisdictions.

Fig. 4-1. Suggested schedule of exercise activities for Chemical Stockpile Emergency Preparedness
Program Exercises.
4.1

PHASES OF EXERCISE DEVELOPMENT

4-1

A number of activities must take place during the planning, conduct, evaluation, and reporting of
CSEPP exercises. These activities have been grouped into phases:
•
•
•

Pre-exercise phase. Planning and preparation activities that take place before the arrival of exercise
participants at the exercise location.
Exercise phase. Activities at the exercise location, from arrival of the exercise participants through
the conclusion of the exercise.
Post-exercise phase. Activities after the conclusion of the exercise, including post-exercise meetings
at the exercise location, through completion and distribution of the final report.

4.2

PRE-EXERCISE PHASE ACTIVITIES

4.2.1

Initiate Planning

The exercise process for a specific CSEPP exercise begins with the first meeting of the exercise
planning team. The Exercise Co-Directors convene the exercise planning team meetings. The team has
preliminary discussions on which organizations will participate, possible activities to be incorporated into the
exercise, and the constraints to any organization's participation. Before the MSEL is developed, the Exercise
Co-Directors, State CSEPP ETO, local CSEPP coordinator/trusted agent and exercise support contractor
should meet with each jurisdiction to discuss capabilities, response plans, and local considerations as related
to the overall exercise scenario. This is intended to ensure that the implementers fit the scenario and reflect
how the jurisdiction(s) would actually respond.
4.2.2

Determine Resources Needed to Support the Exercise

The Exercise Co-Directors are responsible for identifying the resources required for all phases of
the exercise. When the date(s) of the exercise and the XPA for participating jurisdictions are established,
the Exercise Co-Directors will define their requirements for personnel, equipment, and facilities. These
requirements are relayed to their organizations, which will arrange for the identified resources to be
provided by either the exercise support contractor or by appropriate government agencies or military
commands. The Army Co-Director will coordinate with the installation and make arrangements for Army
resource support. The FEMA Co-Director will coordinate with the FEMA headquarters CSEPP exercise
coordinator to confirm contractor, FEMA, and other government agency resource support.
To initiate contractor support for the exercise, the Co-Directors will jointly prepare the "CSEPP
Exercise Co-Director Tasking Form" and submit it by 1 May through the FEMA headquarters CSEPP
exercise coordinator. See section 3.2.2 for additional information regarding contractor support.
The essential resources required to conduct and support a CSEPP exercise include personnel
(evaluators, controllers, and special staff); office equipment (computers, printers, copiers, and FAX
machines); communications (telephones and radios); reference library; exercise documentation; and
facilities (exercise control headquarters, meeting rooms, and administrative space).
Exercise Co-Directors should also submit their requirements for Mock Media, moulage, and
medical evaluators in sufficient time so that those assets can be arranged.
The following considerations are important when arranging exercise support:
•
•

Sufficient time must be allocated and budgeted to permit evaluators and controllers to participate
in pre-exercise orientation and training sessions at the exercise location
It is particularly important that key evaluators be permitted to remain at the exercise location after
the exercise in order to complete their written evaluation reports to the satisfaction of the Exercise

4-2

•
•
•
•

•
4.2.3

Co-Directors. (FEMA employees should review FEMA overtime/compensatory time off policy,
published separately)
Special staff personnel must include public affairs/information specialists to assist the Exercise
Co-Directors in dealing with the real world media before, during, and after the exercise
Installations must be provided, at an agreed upon time before the exercise, a list of on-post
participants giving name, security information, and requirements for access to limited/exclusion
area
Computer resources must include software packages that will facilitate production of pre-exercise
orientation materials, during-exercise scenario tracking, and post-exercise report preparation
Telephones, radios, and other communications, to be used in support of the exercise must be
installed or available in sufficient time to be thoroughly tested before the exercise and
arrangements should be made to retain telephone and FAX capability at the exercise location for
as long as necessary (a minimum of 2 days) after the end of the exercise
Exercise facilities should be conveniently located, safe and readily accessible to all exercise
participants
Develop Evaluation Organization

The Exercise Co-Directors develop the evaluation organization for each exercise. The exercise
response is evaluated as an integrated, cohesive effort.
The Exercise Co-Directors, using the local plans, procedures and agreements
(MOUs/Memorandum of Agreements(s) (MOAs)), XPAs and scenario as a basis, identify the locations
and functions to be evaluated. They then determine the number of evaluators and the expertise needed.
Evaluators should be recruited nine (9) months prior to the exercise.
Evaluators will be assigned to jurisdictional teams and are responsible for completing all required
forms and documents. Jurisdictional team leaders coordinate their evaluators' data collection and analysis.
Select evaluators will join Community ROS Teams to participate in the Community analysis and report
development process.
4.2.4

Develop Extent of Play Agreements

The XPA is a contract between the exercise participants and the exercise Co-Directors. The XPAs
are the basis by which communities conduct meaningful exercises. An XPA provides exercise planners a
basic structure from which to develop those exercises. The XPA includes elements that lead to scenario
development, scope of the exercise, scheduling, impact of real world events, and simulation requirements.
The XPA begins with the assumption that the community will fully respond according to their plans and
will describe any deviations, such as simulations, out of sequence play, or non-participating
organizations. Simulations should be minimal. Jurisdictions may not simulate non-existing capabilities.
Individual organizations do not sign the jurisdiction’s XPA but provide essential input to it
through individual agreements executed with the jurisdiction’s emergency management director (or
designee). Individual or group agreements identify the agency, capabilities to be demonstrated in the
exercise, a point of contact, etc. to be included in the jurisdiction’s XPA. The agreement development
process is tasked to the Emergency Management Director, CSEPP manager, coordinator, or training
officer who combines the individual or group agreements into the jurisdiction XPA. The individual
accomplishing this task should be a member of the exercise planning team, but need not be a trusted
agent.
The XPA will be organized by ROS, indicating where and by whom activities within those ROSs
will be demonstrated. For FMEs, the community will demonstrate all ROSs. The level of detail provided
in the XPA should be sufficient to support exercise design and evaluation.

4-3

Since the XPA is essential to the development of the scenario, simulation requirements and the
exercise evaluation plan, the agreements must be complete in the early stage of exercise planning.
Specifically, a draft XPA should be completed by approximately 270 days prior to the exercise and signed
no later than 150 days prior to the exercise.
The Co-Directors will assemble a comprehensive, integrated, community XPA. The purpose for
developing and utilizing a comprehensive community XPA is to assist exercise designers in providing
exercise play that, to the highest degree possible, allows jurisdictions to respond as they would to a real
event. In doing so, opportunities may be provided to exercise both new and established capabilities.
Those opportunities may also include exercising mutual aid agreements between jurisdictions and
agencies that have been developed but have not been formalized and/or exercised.
Detailed instructions and templates are provided in Appendix D and should be used for preparing
the XPAs.
4.2.5

Develop and Review Exercise Scenario

The exercise scenario includes the initiating event and the other key events that provide the
framework for the exercise response to take place. The exercise planning team has the primary
responsibility for the development of the scenario. Any sensitivities that the installation or surrounding
communities may have regarding the contamination of certain areas, particular initiating events, or other
restrictions should be discussed before the scenario is developed.
The initiating event and meteorological conditions chosen for the scenario must be within the
CSEPP planning base to allow demonstration of the emergency response by the community. The
requirement for a potential off-post impact may force the choice of some low-probability, high-impact
event sequences.
The scenario should include the following:
•
•
•
•
•
•
•
4.2.6

Pre-STARTEX Scenario Description: Describes the location, operation, crew composition,
equipment, Work Plan and Work Plan MCE Plume Projection
Meteorological Data
Initiating event
Victims
Diagram of CAI scene
Initial Hazard Assessment
Ground Truth Hazard Assessment
Master Scenario Events List and Implementer Development

The MSEL is a detailed sequence of scenario events and expected actions, listed chronologically
and identified by ROS, of how the exercise designers anticipate the community will respond. A MSEL is
based on the community’s plans and the XPAs. Simulations are documented in the MSEL.
Implementers, based on the MSEL, are written descriptions of controller actions used to stimulate
player actions or introduce simulations. Implementers describe play-acting, moulage and symptom cards,
messages (verbal, written, telephonic), news reports, memoranda, letters, weather, props, etc. The
information on the implementer includes the responsible controller, inject means, the actual message,
controller notes (e.g., "inject only after JIC is activated"), anticipated player response, and an area for
evaluator/controller notes, including the actual inject time and the recipient's response. The implementer
forms should be clearly marked “EXERCISE… EXERCISE…EXERCISE” and
"EVALUATOR/CONTROLLER EYES ONLY." Each entry, at a minimum, contains the following: the
event number, time, from whom (e.g., media, citizen), to whom (e.g., State EOC, installation operator),
ROS, and a summary (e.g., "The New York Times questions the JIC about the incident").

4-4

The Exercise Co-Directors, through the support contractor, are responsible for the development of
the MSEL and implementer documents. The Exercise Planning Team may provide input into the
development of the MSEL and the implementers.
4.2.7

Develop the Exercise Plan

The EXPLAN provides an overview and plan for the exercise. It is distributed to participants and
includes the purpose of the exercise, a list of ROSs and PEGs, and a list of participating jurisdictions, as
well as administrative and logistical information for the exercise.
Each EXPLAN is structured to a specific exercise. It may contain descriptive sections and
supporting annexes or appendices as needed. EXPLANs for AYEs may be abbreviated to reflect the needs
of the exercise. The EXPLAN may contain the following information:
•
•

•

•

•
•

•
•
•
•
•
•

Introduction. This section summarizes what CSEPP exercises have been held at the location,
how this exercise fits into the overall exercise program, and the purpose of the EXPLAN.
Exercise Information. This section gives the name, type of exercise, date, hours of play, and
general information on what jurisdictions will participate and what will be exercised (e.g., EOCs,
field play). It references the ROSs and PEGs, includes the XPA and/or XPA summary, and
describes any special activities in connection with the exercise (e.g., combining the exercise with
an IRFX).
List of Participating Organizations. This section lists the expected state, local, and private (e.g.,
hospitals, American Red Cross) organizations and departments within the organization (e.g.,
police department), as well as the installation groups and Army augmentation forces, participating
in the exercise. This section may also list the locations at which the exercise activities will be
conducted (e.g., EOCs, decontamination sites, reception centers, shelters).
Exercise Simulations. This section describes conditions that will be simulated during the
exercise. This may include aspects pertaining to weather; field operations; medical operations;
evacuation and sheltering; personnel (e.g., response of recalled off-duty personnel); and security.
It also describes what the SIMCELL is and how it will operate.
Safety. This section describes the general safety measures to be followed by all participants in the
exercise.
Exercise Participants' Roles and Responsibilities. This section lists the following groups of
exercise participants with their roles and responsibilities: evaluators, controllers, news media
(both real world and mock media), observers, visitors, and special staff. A diagram of the exercise
management structure may also be included if the planning team desires.
Exercise Activities. This section briefly describes pre-exercise activities (e.g., orientation and
training sessions), exercise play, and post-exercise activities (e.g., post-exercise meetings and
reports).
Exercise Planning. This section lists the organizations on the planning team and summarizes the
team's major tasks. It may include a milestone chart for the activities.
Exercise Control. This section summarizes the control mechanism that will be used for the
exercise and describes the badging system that will be used to identify different groups of
exercise participants.
Communications. This section gives instructions for identifying exercise message traffic and
distinguishing it from real emergency messages.
Administrative Resources. This section describes administrative support, resources, and
procedures for getting support.
Security. This section discusses classification or sensitivity of exercise information and
applicable procedures. An annex or separate security plan will be prepared, if needed, to deal with
real world security problems.

4-5

•
•
•

Report. This section briefly describes the post-exercise report that will be generated and
describes responsibility for its preparation.
Public Information. This section summarizes the public affairs protocol for the exercise.
References. This section lists documents cited in the EXPLAN.

The following annexes are required to be included in CSEPP EXPLANs:
•
•
•
•
•
•
•
•
4.2.8

Community Readiness Profile and Annual Exercise Recap. Prepared by the community to
provide the evaluation team information on the community’s assessment in meeting the CSEPP
benchmarks and an overview of the previous two years’ exercise results.
CSEPP Exercise ROSs and PEGs. A list of the ROSs and PEGs that will be used to evaluate the
exercise.
Extent of Play. This annex includes the XPA for each organization and may include a
community XPA, including any artificiality, such as demonstrating an activity out of sequence,
simulations, and any limitations imposed.
Procedures for Observers and Visitors. This annex provides details on the procedures and
arrangements for observers and visitors.
Public Affairs Plan. This annex includes plans for dealing with real world media coverage
before, during, and after the exercise.
Administration. This annex provides specific information on the administration of the exercise,
such as location of administrative functions and specific administrative support provided.
Acronyms. The annex listing acronyms may list only those acronyms used in the EXPLAN, or, if
the planning team prefers, be a more complete list of terms that may be encountered during the
exercise process.
Local Maps. This annex includes maps providing directions to the exercise locations.
Develop Control Organization and Control Staff Instructions

The control structure for the exercise must be developed, and plans must be made for controller
training and briefings. The control structure will be similar for all exercises, with some controllers
assigned to specific locations and others located in the SIMCELL. Mock Media will move from location
to location as required to support the exercise goals. After the XPAs are confirmed and the scenario and
COSIN developed, the Exercise Co-Directors finalize the number of controllers and types of expertise
needed. To the maximum extent possible, local jurisdictions are encouraged to provide personnel to act as
controllers in the SIMCELL. Due to their local knowledge and understanding of the community, local
participation aids in portraying realistic simulations.
The COSIN provides instructions and information required only by the exercise control staff. To
avoid an artificial exercise response, the scenario will not be divulged to players in advance, with the
exception of trusted agents. Release of any portion of the COSIN to players or unauthorized persons is
prohibited.
Each COSIN is structured to reflect the requirements and design of a specific exercise. The
COSIN usually contains the following:
•
•
•
•
•
•

Introduction
Exercise Overview
Exercise Control and Management
Orientation Training and Meetings
Control Communication
Scenario

4-6

•
•
•
•
4.2.9

Exercise Evaluation and Documentation
Expected Key Events Timeline
Controller Checklist for Key Event and Status Reports to SIMCELL
On-Post Medical Control/Evaluation Guide
Develop Communication Directories

Exercise Communication Directories provide evaluators, controllers and players the telephone
number to be used to contact each other. There are two types of communication directories:
•
•

Player Communication Directory. This directory supplements the playing organizations’ real
communication directories by providing telephone number for non-participating entities.
Evaluator/Controller Directory. This directory provides telephone numbers and radio call signs
to facilitate communication between evaluators, controllers, SIMCELL and Co-Directors.

4.2.10 Develop Plans for Observers
The Co-Directors will develop detailed plans to accommodate observers. These plans are
included in the EXPLAN and should address:
•
•
•
•
•
•

Exercise observers’ attendance is requested through the Exercise Co-Directors, who coordinate
the observer’s presence with the jurisdiction(s).
Co-Directors arrange for knowledgeable escorts and transportation for observers. Observers will
follow the guidance provided by their assigned escorts.
Observers will not play in the exercise and may pose questions only to their designated point of
contact. Observers are "invisible" to players.
The Exercise Co-Directors will provide distinctive identification for all observers. Any special
requirements of observers will be brought to the attention of the Exercise Co-Directors.
Observers will be provided with travel information to include transportation, lodging, and meals.
Observers will be responsible for making their own travel, lodging and meal arrangements.
Observers may be provided briefing materials, handouts, and possible special exhibits or
demonstrations as appropriate.

4.2.11 Develop CSEPP Public Affairs Plan For Real World Media Coverage Of Exercises
A detailed exercise public affairs plan for real world media coverage of exercises
will be developed for each exercise. The Army, FEMA, installation, state, and local public affairs
representatives must take an active role in the development of this plan. Input from the planning team will
be necessary when developing schedules for media briefings, tours and other activities. The exercise
public affairs plan for real world media coverage of exercises must be delivered to the Exercise CoDirectors in time for inclusion in the EXPLAN. Refer to Appendix B, the CSEPP Exercise Public Affairs
Plan For Real World Media Coverage Of Exercises, which gives additional information on the
development of a site specific plan.

4.2.12 Arrange Logistics

4-7

Appropriate logistical arrangements (e.g., lodging, schedules, rooms for meetings with evaluators
and controllers, installation of equipment) must be made under the direction of the Exercise Co-Directors.
The timing on these will vary according to the task.
4.2.13 Prepare and Distribute Exercise Information Packages
Exercise Co-Directors will have exercise packets prepared for each non-playing participant.
Information includes the individual’s assignment, the exercise schedule, and logistics arrangements.
Forms, guidance materials, and location-specific information (including maps, portions of the applicable
emergency plans and procedures, applicable portions of previous evaluation reports, and XPAs) may also
be provided. Electronic copies of EXPLANs, COSINs, EOPs/SOPs and other materials, if available, will
be provided 14 days in advance of the exercise to appropriate individuals.
4.2.14 Pre-Exercise Orientation and Training
Upon arrival evaluators and controllers will register, receive badges and equipment (e.g., radios,
cellular phones, protective masks), and be provided exercise and location-specific information. Various
meetings may be held during exercise week for players, evaluators and controllers.
4.2.15 Evaluator and Controller Meetings
Co-Directors will provide time, location and attendance requirements for the meetings.
Representatives from the installation and state and local organizations may be asked to provide some of
the information. The following topics should be considered for inclusion at these meetings:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Purpose and scope of the exercise
Concept of operations
XPAs
Schedule for exercise play and other exercise week activities
Contingency plan for real world emergencies
Safety requirements
MSEL
Exercise scenario, including initiating event and expected impact
Basic demography, geography, political boundaries, and emergency planning zones
Location of various facilities, field activities
Overview of emergency response plans and procedures
Evaluation and control teams' structure
Operation of SIMCELL
Communications, including radio and telephone protocols, use of communications directories
Evaluator and controller assignments, reporting requirements, instructions, including release
process for controllers and evaluators
• Report writing requirements, including form and content
• Real world public affairs plan, telephone numbers for CSEPP real world public affairs contacts
• Role of the Mock Media
• Observer plans
• Protocol, including wearing of identifying badges, safety equipment, appropriate dress, media
interaction, participant interactions, and pre-exercise site visits
4.2.16 Players' Briefing/Site Visit

4-8

Players should be briefed by the Exercise Co-Directors or by the evaluators and controllers who
have been assigned to that location. In some cases, a member of the player's organization, who has been
previously briefed, will brief members of his or her organization. A briefing guide/check list is provided
to the lead evaluators to aid in briefing the players. The briefing may include the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Purpose and scope of the exercise
Confirmation of the XPAs
Introduction of the evaluation/control team and structure
Time frame of exercise
Safety requirements
Exercise weather information
Clarification of items in emergency operations plans which are unclear or have been modified
Description of evaluation process
Procedures for any variations to the XPA and simulations
Explanation of purpose of exercise control and SIMCELL and how they work
Distribution of player's communications directories and explanation of their use
Description of badging system for evaluators, controllers, and observers, and their interactions, if
any, with players
Identify parking location for evaluators/controllers
Arrival times for evaluators/controllers at all locations
Security and/or sign-in procedures
Status of previous FRCAs
Current EOPs/SOPs/MOUs/MOAs
Time clock location/synchronization (EMIS/FEMIS Clock)
Verify phone numbers, check date/time of FAX machines
Verify SIMCELL phone numbers and ability to contact, including FAX machine
Location of evaluators/controllers during exercise
Verify dedicated phone for use of controller during exercise
Public affairs plan for real world media coverage
Role of the Mock Media
Schedule for and explanation of post-exercise meetings (e.g., exit interviews/briefing, players'
self-assessment, other meetings)
Arrangements for data collection for use in report writing
Identifying point of contact and phone number for clarification/verification after departing
EOC/field sites
Follow-on field location visits
Schedule for issuing exercise report

4.3

EXERCISE PHASE ACTIVITIES

4.3.1

Exercise Control

The Exercise Co-Directors have responsibility for the conduct of the exercise. They resolve
problems that arise with controllers, players, and XPAs. The Exercise Co-Directors begin and end the
exercise. Under the direction of the Exercise Co-Directors, the controllers are responsible for initiating
and overseeing the exercise play, and keeping exercise activities on track. Controllers implement the
information (implementers, messages, accident scene, victims, etc.) developed during the pre-exercise
planning phase. Controllers relay administrative information on the exercise progress to the players and
inform them when play ends. Controllers also relay information on the timing of significant events

4-9

demonstrated by the jurisdictions to the SIMCELL to ensure proper timing of implementers and keep the
Co-Directors informed of exercise progress.
4.3.2

Evaluator Activities

During the exercise, the evaluators observe the players' activities, make appropriate notes, and
record the time. During the exercise and after the exercise has ended (ENDEX), the evaluators collect
copies of the records produced by players. These records include sign-in sheets, player and computer
logs, Emergency Alerting System (EAS) messages, incoming/outgoing FAXs, press releases, etc. If the
exercise requires more than one shift of evaluators, each evaluation team meets at the end of each
evaluator shift to discuss exercise play. For shorter exercises, the team meets at the end of the exercise.
After the exercise and with the concurrence of the participating agency, the team meets with the players to
have a general debrief discussing the exercise in general, their exercise play, strengths and any problem
areas. The team leader will inform the players that these are preliminary results and that the evaluation
team will make recommendations to the Exercise Co-Directors.
4.3.3

Observers and Media Activities

While the exercise is being conducted, the observer and real world media schedules will be
carried out. Questions and problems involving observers and media should be referred to the Exercise CoDirectors.
4.4

POST-EXERCISE PHASE

4.4.1

Hot Wash

Following the conclusion of exercise play the exercise evaluation team should meet with the
players to discuss the exercise. The meeting should be informal and open, with players encouraged to
discuss their activities and ask questions. The evaluators are encouraged to clarify questions they have
about the exercise play at their location. The evaluators provide the players with initial observations on
their portion of the exercise and should stress that the information provided during the hot wash is
preliminary. The evaluators use the information obtained from the meeting to assist in their analysis.
Arrangements for this meeting should be made before the exercise.
4.4.2

Post-Exercise Evaluator Data Review

As soon as feasible after the hot wash, each evaluator and controller will collate, assemble and
review collected data. Subsequently, each team will meet to review and discuss the collected data and
evaluators’ notes. Data discrepancies and contradictions are identified and will be resolved as quickly as
possible. Preliminary analyses of the intra-jurisdictional impacts of player actions are discussed and issues
identified.
4.4.3

Co-Directors Team Meeting

The Exercise Co-Directors may conduct a jurisdictional team leader meeting. This forum is an
opportunity to exchange and validate information and provides preliminary identification of interjurisdictional issues.
4.4.4 Develop Timelines

4-10

Timelines document the chronology of events demonstrated during the exercise that are required
to conduct the analysis. These timelines assist in evaluating time-sensitive actions, such as alert and
notification, and assessing the coordination between different locations of play.
4.4.4.1 Develop Jurisdictions’ Timeline
The jurisdictional evaluation teams will develop a consolidated jurisdiction timeline from the
evaluators’ data, using the software template provided during exercise preparation. This timeline must
accurately depict the jurisdictions’ response times and actions taken. Each entry in the timeline will
identify the applicable ROS. Timelines will be sorted and printed by time and ROS. The jurisdictional
report will be developed using the data from these emergency response timelines. The timeline must be
developed and submitted according to the Co-Directors’ directive.
4.4.4.2 Develop Significant Events Timeline
A jurisdictional significant events timeline will be developed by adding the times captured during
the exercise by the evaluators to the significant events list defined by the exercise planning team and
provided by the Exercise Co-Directors. Significant events include as a minimum:
•
•
•
•
•
•

•

•
•
•
•
•
•
•
•

4.4.5

Initial Report of the CAI
Classification of the CAI
Hazard Analysis
On-Post PADs
Communication of Off-Post PARs
Alert and Notification On-Post
o Sirens
o TARs
o Route Alerting
o NAWAS
Alert and Notification Off-Post
o Sirens
o TARs
o Route Alerting
o EAS messages
o NAWAS
Off-Post PADs
Notifications of CAI
JIC Activation/Operational
Meet the Press
Declarations of Emergency
TCP/ACP Establishment
Decontamination Stations
Reception Center and Shelter Establishment

Exercise Report

4-11

The CSEPP exercise report documents the results of the exercise. The report provides a means for
recommending improvements, tracking performance and addressing FRCAs noted in prior exercises. The
exercise evaluation and development of the exercise report consists of analysis from the evaluators who
observed the exercise play, and may include player self-assessment. Development of accurate, useful
information requires cooperation and candor between the evaluators, controllers and players. The format
for and guidelines concerning content of the exercise report are found in Appendix A. For FMEs, the
Army and FEMA Co-Directors are responsible for developing and publishing the exercise report. For
AYEs, the Army and designated off-post Co-Directors are responsible for developing and publishing the
exercise report. The Exercise Co-Directors have the flexibility to include additional information in the
report that will be of use to the jurisdictions.
4.4.6

Analysis and Draft Report Development

The jurisdictional team initiates the analysis process of the jurisdictions' performance and begins
the write-up. The information for this analysis will come from the evaluators’ notes, collected
documentation, the jurisdictional timelines, and additional information obtained in post exercise meetings.
Evaluators should identify potential FRCAs and Observations (see Section 3.3.5). Potential FRCAs and
Observations should be described, documented, and related to a specific reference (as applicable).
Recommendations for correcting identified problems will be included in the draft jurisdictional write-ups.
The draft jurisdictional write-ups are then completed. Evaluators must ensure that the information is
accurate prior to submission to the jurisdictional team leaders.
At the discretion of the exercise Co-Directors, a Report Coordinator(s) will be recruited to assist
the Co-Directors in collecting, reviewing, and editing jurisdictional and community narrative summaries.
The Report Coordinator(s) and/or Co-Directors discuss the exercise results with the jurisdictional team
leader(s) to ensure that the FRCAs and Observations noted are valid and consistent with the XPAs and
other factors.
Designated jurisdictional team evaluators will meet with community ROS teams to discuss issues.
The community ROS teams analyze the jurisdiction’s input and develop the community narrative
summary (by ROS).
As with the jurisdictional report, the Report Coordinator(s) and/or Co-Directors and community
ROS team leaders should discuss the potential FRCAs and Observations before they finalize their draft
community ROS narrative summaries.
4.4.7

Community Briefing

The Exercise Co-Directors should hold, as requested by the community, a joint review meeting
with representatives from the installation, state, and off-post jurisdictions. The Co-Directors will provide
the community their preliminary analysis of the exercise and deliver the draft report. Potential FRCAs and
Observations identified during the exercise may be discussed. This meeting also provides an opportunity
for group discussion of recommendations for resolving the FRCAs. If a joint review is not done, the CoDirectors will meet with the jurisdictions to provide their preliminary analysis of the exercise and deliver
the draft report. Since the draft report may contain unresolved issues, it is considered a working document
and must be held in confidence by participating organizations.
4.4.8

Final Exercise Report

The report review period is described in Section 3.3.6. The draft report requires review and
comment by the playing organizations and the development of an action plan to correct FRCAs.
Corrective action plans and comments from off-post jurisdictions shall be routed through the state before
being sent to the off-post Co-Director for incorporation in the final report. The installation corrective

4-12

action plan will be provided to the Army Co-Director. Corrective action plans will be incorporated into
the final report. The distribution of the final report will not be delayed simply for the inclusion of the
corrective action plans.
The Exercise Co-Directors sign the final report and authorize its release and distribution.
4.4.9

Track Findings Requiring Corrective Actions

All FRCAs will be assigned an identifying number (see Appendix A) and be listed in the exercise
report. The CSEPP community will implement the corrective actions. The Exercise Co-Directors, in
coordination with the CSEPP community, will track actions taken to resolve the FRCAs (at least on a
quarterly basis).
When planning starts for the next exercise, the Exercise Planning Team should consider including
opportunities to demonstrate emergency response capabilities that may clear FRCAs remaining open from
previous exercises.

4-13

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4-14

5. REFERENCES
DA (U.S. Department of the Army) PAM 50-6, 17 May 1991. Chemical Accident or Incident Response and
Assistance (CAIRA) Operations.
DA (U.S. Department of the Army) AR 50-6, 26 June 2001. Chemical Surety.
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). "Memorandum of
Understanding Between the Department of the Army and the Federal Emergency Management Agency", 8
October 1997.
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 8, 23 April 1993, "Review of CSEPP Exercise Initiating Events".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 9, 23 April 1993, "Public Information in Connection with CSEPP Exercises".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 11R, 7 November 1995, "Compensation for Volunteer CSEPP Exercise Participants".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). CSEPP Policy Paper
No. 13, 7 November 1995, "Elimination of Dual Exercise Types".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency) CSEPP Policy Paper
No. 14, 31 December 1997. "Designation of Public Affairs as Core Objective".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency) CSEPP Policy Paper
No. 16, 8 April 1998, "CSEPP Exercise Modified Schedule".
DA/FEMA (U.S. Department of the Army and Federal Emergency Management Agency). "Addendum to Policy
Paper 16", 25 November 1998.
FEMA (Federal Emergency Management Agency) Planning Guidance for the Chemical Stockpile Emergency
Preparedness Program, 17 May 1996.
ORNL (Oak Ridge National Laboratory). Chemical Stockpile Emergency Preparedness Program Exercise
Program, Oak Ridge, TN, 23 February 1994.
PL 96-510 Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended
(CERCLA), Section 104, 42 USC 9604, Washington, D.C.
PL 99-145 Department of Defense Authorization Act for 1986, 50 USC 1521, Washington, DC.
PL 104-201 Department of Defense Authorization Act for 1997, Section 1076, requiring establishment of sitespecific IPTs as a management tool for CSEPP.

5-1

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5-2

APPENDIX A
OUTLINE OF EXERCISE REPORT

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A-2

APPENDIX A
OUTLINE OF EXERCISE REPORT
This appendix is provided as guidance for preparing the final exercise reports for Federally
Managed/Alternate Year CSEPP exercises. The format and guidelines for the scope and content will be
used in each CSEPP exercise report. Exercise Co-Directors must include the basic contents, but they may
modify the format and include additional information that will be of use to the jurisdictions involved.
A.1

REPORT CONTENTS
•
•
•

•

•
•
•

A.2

Cover Sheet
Table Of Contents
Section 1 - Introduction
o Exercise Overview
o Scenario Description
o Significant Events Timeline
Section 2 – Community Analysis
o Narrative Summary By Response Operating System (ROS) For The Community
o Community Findings Requiring Corrective Actions (FRCAs) And Observations
Identified In The Exercise
Section 3 – Jurisdictional Analyses
o Narrative Summary By ROS For Each Jurisdiction
o Jurisdictional FRCAs and Observations Identified in the Exercise
Section 4 – FRCAs, Observations and Action Plans
o List of FRCAs And Observations Identified in the Exercise
o Action Plans
Appendices
o Appendix 1 – Community Profile
o Appendix 2 – Annual Exercise Recaps
o Appendix 3 – Acronyms and Abbreviations
o Appendix 4 – Distribution
REPORT FORMAT
The following sections describe the format for each of the above items.

A.2.1

Cover Sheet

The cover sheet should include:
•
•
•
•

The title of the exercise, including type of exercise
The date of the exercise
The date of the report
Indication that the report is "draft" if applicable

A-3

A.2.2

Table of Contents

The table of contents should show the title and page number for each section in the body
of the report and also contain a list of figures and page number for each.
A.2.3

Section 1 - Introduction
The Introduction should provide:

•

•
•
A.2.4

An exercise overview:
o Provides a brief description of who (i.e., the major response organizations and
jurisdictions participating), what, when, and where concerning the conduct of the
exercise; and,
o A paragraph stating that if there are questions regarding this report, they should be
addressed to the Exercise Co-Directors (include names, addresses, and phone numbers).
A brief outline of the exercise scenario, including the time and location of the initiating event.
The significant events timeline as defined in Chapter 4, Section 4.4.4.1.
Section 2 – Community Analysis

The Community Analysis is a report written and organized by ROS for the entire community
describing that community’s response to the exercise scenario. This is where systemic community
problems are identified and discussed, and those that rise to a level that impact the community as a whole
are defined as FRCAs. For each FRCA and Observation cited, a short title, a discussion that substantiates
what occurred, and a recommendation are to be provided. For each FRCA a reference to a specific plan,
policy or guidance item is to be provided.
A.2.5

Section 3 – Jurisdictional Analyses

The Jurisdictional Analyses are detailed reports describing the jurisdiction’s response to the
exercise scenario written and organized by ROS. This is where jurisdictional problems are identified and
discussed. Recommendations for correcting identified problems should be made in the jurisdictional
write-ups. Any FRCAs and Observations should be described, documented, and related to a specific
reference (as applicable). For each FRCA and Observation cited, a short title, a discussion that
substantiates what occurred, and a recommendation are to be provided. For each FRCA a reference to a
specific plan, policy or guidance item is to be provided.
The analyses should be organized in the following manner:
•
•
•
•
•
•
•
•
•

Army Installation;
Immediate Response Zone (IRZ) County(s) where the Army Installation is located;
Additional IRZ Counties;
Protective Action Zone (PAZ) Counties (alphabetical order);
State where the Army Installation is located;
IRZ County in State where the Army Installation is not located (Benton Co. WA);
PAZ Counties in State where the Army Installation is not located (Illinois or Washington)
(alphabetical order);
State where the Army Installation is not located (Illinois or Washington);
Any other jurisdiction.

A-4

A.2.6 Section 4 – Findings Requiring Corrective Actions, Observations and Corrective Action
Plans
The section should include:
•
•

A brief listing, in table format, of FRCAs and Observations by jurisdiction.
The action plans, in table format, developed by the jurisdictions. Each action plan lists all FRCAs
for that jurisdiction by short title, the corrective action for each FRCA, any comments the
jurisdiction wishes to make on the FRCA, the title of the person or office within the organization
responsible for correction, and a projected completion date (see Fig. A-1). Each action plan
should be dated. This compilation of plans will serve as the basic tracking document. The initial
date is noted and remains until the FRCA is cleared. The fact that the activity was not
demonstrated in the subsequent years will also be noted, i.e., 2002, 2003, 2004, etc.
o Note: A number will be assigned to each FRCA for identification purposes throughout
the report. The FRCA will be numbered as follows: XX024.1. The "XX" is a two-letter
identification of the jurisdiction to which the FRCA applies; "02" is the two-digit
calendar year of the exercise. "4" is the ROS designation (1 through 7), in which the
finding is reported; and ". 1" is the sequence number for FRCA under the ROS.
CORRECTIVE
ACTION PLAN FOR (jurisdiction name)
[Community and year of exercise]
[Date of action plan]

FINDING
NUMBER
XX023.1

RESPONSIBLE FOR
CORRECTION

SHORT TITLE
Call Down Roster

County Emergency
Management Director

COMPLETION
DATE
May 30, 2002

CORRECTIVE ACTION/COMMENT: Create a new call-down roster for alerting Emergency
Operating Center workers.
Areas needing improvement (check all that apply):
X
Training
Equipment
Facilities
X
Other (specify)

Staffing
Plan(s)
Procedures

Fig. A-1. Example of a Corrective Action Plan for a jurisdiction.

A-5

A.2.8

Appendices

A.2.8.1 Appendix 1 – Community Profile
The profile is a community assessment prepared at least 45 days before the exercise and
incorporated into the EXPLAN and Final Exercise Report.
A.2.8.2 Appendix 2 – Annual Exercise Recaps
The recaps are a short review of the prior two exercises and will be prepared at least 45 days
before the exercise and incorporated into the EXPLAN and Final Exercise Report.
A.2.8.3 Appendix 3 – Acronyms and Abbreviations
This list should include all acronyms and abbreviations used in the report.
A.2.8.4 Appendix 4 – Distribution
This list should include all recipients of the report, including their addresses and the
number/format of reports provided. A limited number of printed Final Reports will be distributed. The
majority of Final Reports will be distributed in an electronic format.

A-6

APPENDIX B
CSEPP PUBLIC AFFAIRS PLAN FOR REAL WORLD
MEDIA COVERAGE OF EXERCISES

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B-2

APPENDIX B
CSEPP PUBLIC AFFAIRS PLANFOR REAL WORLD
MEDIA COVERAGE OF EXERCISES
B.1.

Purpose:

To provide guidance and procedures for real world media and public information activities
related to CSEPP exercises. The exercise provides the real world media an opportunity to understand the
capabilities and effectiveness of emergency public information systems, plans, procedures, facilities, and
personnel. An effort should be made to interest the real world media in the exercise and allow them
controlled access to exercise play.
B.2.

Goals:

Develop a site-specific real world media plan to insure that real world media interactions in the
exercise are coordinated, integrated and controlled to minimize their impact on exercise play.
Afford the real world media the opportunity to observe the exercise to understand that federal,
state and local governments, through a comprehensive exercise program, have an organized means of
responding to and recovering from a chemical accident/incident (CAI).
B.3.

Objectives:

Real world media coverage of CSEPP exercises provide the opportunity for the CSEPP
community to:
•
•
•
•
•
•
•
•

Demonstrate that plans and procedures exist which can be relied upon to respond to a CAI.
Demonstrate the ability to disseminate information to the public and real world media in the
event of a CAI.
Demonstrate that a high degree of cooperation exists among all responding organizations in
the dissemination of life-saving information to the public through the real world media and
other channels.
Inform the public about government and volunteer response capabilities in the event of a
CAI.
Generate interest in individual and family emergency preparedness activities as they relate to
a CAI and to learn proper responses.
Increase the awareness of the public living in the vicinity of the chemical weapons stockpiles
of the risk posed by the stockpile
Provide participating organizations and volunteers with public recognition for their serious
commitment to multi-hazard preparedness of local, state, federal and volunteer agencies.
Sensitize the real world media, local officials and the general public to the critical role of the
real world media in a community’s disaster response and recovery plan.

B-3

B.4.
•
•
•

•
•
•

•

•

•

Guidelines For Response To Real World Media Interest:
All real world media exercise activities shall be closely coordinated with the exercise planning
team and included as a part of the exercise plan. Exercise Co-Directors shall approve variations to
the coordinated activities in the exercise plan.
The exercise planning team is responsible for real world media coordination.
Real world media exercise involvement will be encourage through a combination of multi-media
public affairs activities aimed at various target groups. These activities may include news
releases, formal briefings, displays and guided tours. Attachment B-1 lists a variety of potential
activities, which may be adapted to each exercise event.
Specific strategy and timing for each activity will depend upon a variety of local conditions, (e.g.,
number and level of real world media and public interest and number of visitors, etc.)
Attachment B-2 provides suggested timelines for publicity activities.
All contact with real world media should be through the appropriate public affairs officer(s).
(PAO_/public information officer(s) (PIO) telephone numbers should be provided to all persons
involved in the exercise.
All real world media briefings and tours should include the admonition that the real world media
should not question players, controllers or evaluators or interrupt exercise play in any way. In
addition, all exercise staffs, players, controllers and evaluators should be briefed on the how
contact with or queries from real world media should be handled. The Exercise Co-Directors
must approve any variations in this procedure in advance.
As with any exercise, the purpose is to test communications and response capabilities and to
determine where improvements in coordination and capability are necessary. The real world
media should be discouraged from viewing the exercise as an "exam" with a specific grade. In its
simplest form, "If opportunities for improvement are found, the exercise will be a success."
All organizations should be prepared to respond to real world media interest in the exercise and
make provisions to meet the needs of the real world media outside of exercise play. This requires
providing staff, materials and facilities to deal with real world media interest without affecting
exercise play and with only minimal involvement of exercise participants, including public affairs
exercise players involved in the exercise. (See Attachment B-3)
In coordination with the exercise planning team, the real world media should be allowed
controlled access to the exercise environment for photographic purposes and to determine for
themselves the extent of realism being demonstrated. This will be accomplished through escorted
tours of the exercise area or an area set aside which allow real world media to view the exercise
but limits their interaction with exercise participants. Before real world media are taken to an onpost site, they must be cleared by post security, prior to the day of the exercise. Areas to be
considered for visits or tours could include:
o
o
o
o
o
o
o
o

•

Joint Information Center (JIC)
County Emergency Operating Center (EOC)
Installation EOC
Chemical Limited Area, including CAI site(s)
Exercise SIMCELL
Traffic Control Point (TCP)/Access Control Point (ACP)
Reception Center/Shelters
Decontamination Site

The PAOs/PIOs from other CSEPP Communities, because of their knowledge and experience,
can serve as real world media escorts if sufficient local PAOs/PIOs are not available.

B-4

•
•
•
•
•

B.5.

Technical experts should be available at the various exercise locations to assist the real world
media escorts in addressing inquiries.
The real world media shall not attend the Mock Media news conferences, briefings, interviews or
other activities or interactions with the players during the CSEPP exercise.
Every effort should be made to gauge the potential level of real world media interest and allocate
personnel and resources necessary to meet the needs of the real world media.
The exercise planning team should prepare real world media kits. See Attachment B-3 to this
plan for suggested real world media kit materials.
Organizations should designate a location for real world media activities, such as briefings and
interviews. This location will be separate from but in close proximity to exercise play. This will
allow for briefings and interviews without interrupting exercise play but also allow for real world
media to view the exercise.
Pre-Exercise Real World Media Release.

A news release should be prepared by the host jurisdiction announcing the time, date, location,
purpose and general scope of the exercise. The release also should include supplementary detail on the
exercise, planning, exercise preparations, participants, and facilities of interest. The release will be
coordinated among other participating organizations prior to being issued. Agreement should be reached
on who issues the initial release. It should be distributed to the real world media at a date and time to be
agreed upon prior to the exercise and be available for handout, along with other materials, during the
exercise.

B-5

Attachment B-1
Recommended Activities
PRE-EXERCISE:
REAL WORLD MEDIA ADVISORY: An advisory with background materials designed to
heighten the interest of the real world media, should be sent to local real world media. Invite real world
media to cover the exercise, set briefing and tour times specifically tailored for the real world media.
NEWS RELEASE: Develop and send out a news release that announces the CSEPP exercise
detailing the expected activities and the times and dates they will occur. Follow-up with phone calls two
days later to encourage support and coverage.
PRE-EXERCISE BRIEFING: Provide a detailed briefing the day before or the morning of the
exercise for the real world media. The briefing will provide guidelines for interaction with the players,
scenario overview, tour details, and media kits as well as answer their specific questions.
DURING EXERCISE:
TOURS, BRIEFINGS: Have a well-organized tour and briefing program with skilled and
informed briefers and tour guides. Tours should include critical areas (as identified above in section B.4.)
such as EOCs and JIC, etc. Consider any "site" which is visually interesting. These activities should be
coordinated with the exercise planning team.
POST-EXERCISE:
POST-EXERCISE NEWS RELEASE: Consider this as an opportunity to acknowledge the
support, hard work and dedication of responders, volunteers, and public officials.

B-6

Attachment B-2
Suggested Timelines for Public Affairs
Support to CSEPP Exercise
Recommend X
Days before/after
Exercise
ED –270

Review finalized XPAs.

ED –180

Develop site-specific CSEPP public affairs plan for real world media participation in
exercises.

ED -90.

CSEPP Community PAOs/PIOs meet to finalize preparations and planning for real world
media. Determine need and order materials for real world media kits and briefings. Meet
with exercise planners and arrange interviews, identify technical experts, spokespersons
and tour guides.

ED -30.

Finalize and send real world media advisory. Real world media advisory should explain
the purpose of the exercise and encourage real world media assistance in heightening
public awareness.
Finalize arrangements for briefers, spokespersons, tour guides, etc.

ED -7

Finalize real world media kits and briefings.
Send news release and follow-up.

ED -2

Contact local real world media points of contacts, such as, assignment or managing
editors and beat reporters and provide information for real world media use in scheduling.
Confirm arrangements for public affairs management and tour escorts.

ED -1

As appropriate, contact real world media, encourage their coverage of the exercise and
schedule real world media briefings

ED

Distribute real world media kits, coordinate interviews and escort real world media
through tour sites.

ED +1

Develop and send post-exercise news release

B-7

Attachment B-3
Real World Media Kits
A real world media kit should includes the following material packaged appropriately:
•
•
•
•
•
•
•
•

A copy of the news release that explains the exercise, date, schedule of events and extent of
exercise play. This news release should have been previously coordinated with the exercise
planning team.
Background materials on the organizations involved in the exercise.
Charts, graphs and visual displays, as appropriate, showing lines of communication, maps of
exercise area and real world media starting point, etc.
Background materials on the stored chemical agents
Layout plan for tour sites
Appropriate fact sheets/brochures, etc.
Expected timeline for the exercise
Badges

B-8

APPENDIX C
CSEPP RESPONSE OPERATING SYSTEMS
AND
PERFORMANCE EVALUATION GUIDES

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C-2

APPENDIX C
CSEPP RESPONSE OPERATING SYSTEMS
AND PERFORMANCE EVALUATION GUIDES
CONTENTS
C.1

BACKGROUND ......................................................................................................................... C-5

C.2

ORGANIZATION OF APPENDIX C......................................................................................... C-5

C.3

DOCUMENTS USED AND CITED........................................................................................... C-5

C.4

GUIDE TO USING THE EXERCISE EVALUATION MATERIALS ...................................... C-5
C.4.1
Response Operating Systems and Performance Evaluation Guides.............................. C-5
Jurisdictions’ Timeline Form ............................................................................. C-5
C.4.2
C.4.3
Narrative Summary Worksheets ................................................................................... C-5
C.4.4
Submission of Completed Evaluation Forms................................................................ C-6

C.5

LIST OF RESPONSE OPERATING SYSTEMS AND PERFORMANCE EVALUATION
GUIDES....................................................................................................................................... C-6
C.5.1 Emergency Assessment .................................................................................................. C-6
C.5.2 Accident Site Hazard Mitigation .................................................................................... C-7
C.5.3 Emergency Management ................................................................................................ C-7
C.5.4 Protection ........................................................................................................................ C-8
C.5.5 Victim Care..................................................................................................................... C-8
C.5.6 Evacuee Support ............................................................................................................. C-9

C.6

RESPONSE OPERATING SYSTEMS AND PERFORMANCE EVALUATION GUIDES... C-11

C-3

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C-4

C.1

BACKGROUND

This appendix describes the Integrated Performance Evaluation (IPE) method of observing,
analyzing, and reporting annual CSEPP exercises. The IPE’s goal is to provide a more comprehensive
summary of a community’s exercise response. The main purpose of this guide is to provide evaluators
with a reference document on IPE methodology and its use during CSEPP exercises.
C.2

ORGANIZATION OF APPENDIX C

This appendix contains a guide to using the evaluation materials (paragraph C.4), a list of the
exercise Response Operating System (ROS) and the Performance Evaluation Guides (PEGs) (paragraph
C.5), and a description of the ROSs and PEGs, and the evaluation forms (paragraph C.6).
C.3

DOCUMENTS USED AND CITED

References for the ROSs and PEGs are located at the end of the Exercise Policy And Guidance
document (Section 5. References) and at the bottom of each PEG.
C.4

GUIDE TO USING THE EXERCISE EVALUATION MATERIALS

The exercise evaluation materials are outlined below. The materials provided are Performance
Maps, Inputs and Conditions for each ROS; PEGs, including the Steps that are performed and decisions
made that lead to the Expected Outcomes for the Task; Jurisdictions’ Timeline Form; and Narrative
Summary Worksheet.
C.4.1

Response Operating Systems and Performance Evaluation Guides

Emergency ROSs and PEGs are used in planning and evaluating each CSEPP exercise. A series of
tasks, or PEGs, has been prepared for each emergency ROS to aid the evaluator in preparing to collect the
data needed to determine if each response function was successfully demonstrated in an exercise. The PEGs
are to be used by the evaluators before, during and after the exercise to assist in the analysis of the community
response. The Evaluator should observe the activities and not use the PEGs as a checklist during the exercise.
C.4.2

Jurisdictions’ Timeline Form

The jurisdictional evaluation team will develop a consolidated jurisdiction timeline from the
evaluators’ data, using the software template provided during exercise preparation. This timeline must
accurately depict the jurisdictions response times and actions taken. Each entry in the timeline will
identify the applicable emergency ROS. The jurisdictional team leader will sort and print the timeline by
emergency ROS. The jurisdictional report will be developed using the data from these emergency
response timelines and the evaluators’ notes. The timeline must be developed and submitted according to
the Co-Directors’ directive.
C.4.3

Narrative Summary Worksheets

Narrative Summary worksheets are prepared by the jurisdictional evaluation team to document
the analysis of the jurisdiction’s response performance. Specifically, the Narrative Summary worksheets
are used to:

C-5

•
•
•
•
•

Summarize the jurisdictional performance;
Identify noteworthy performance;
Identify problems in performance of the responding organizations, including those that have a
potential impact on the protection of public health and safety (i.e., "Findings Requiring
Corrective Action" (FRCA));
Identify specific measures that could improve an organization's level of preparedness; and
Indicate whether previous FRCA at the evaluator's location have been corrected.

For a FRCA, the evaluator also must provide a reference to the applicable regulation or guidance
document. The worksheet also provides space for the evaluator to make a recommendation for FRCAs.
The evaluator should describe and document FRCA and indicate his/her opinion as to the severity of the
FRCA. However, the final recommendation for classification of FRCAs is the responsibility of the
Exercise Co-Directors who also will consider information received from other evaluators.
C.4.4

Submission of Completed Evaluation Forms

The Jurisdictional Team Leader will submit their completed Jurisdictional Timeline and Narrative
Worksheets to a designated person, usually a report coordinator. The designated person will review the
completed forms to make sure that the evaluation team has provided all appropriate data and information.
C.5.
LIST OF EXERCISE RESPONSE OPERATING SYSTEMS AND PERFORMANCE
EVALUATION GUIDES
This section contains a detailed description of each of the six exercise ROSs and their PEGs. Each
ROS has an associated Performance Map, a list of Inputs and Conditions that apply to the PEGs. Each PEG
identifies the related Task, Element, Expected Outcomes, Steps, and applicable References. The Performance
Map is a tabular description of the flow of Tasks in a ROS and the relationship between the Tasks. The Tasks
are arranged, by performance location, from top to bottom in the approximate chronological order in which
they are accomplished. Each Task block corresponds to a PEG.
The six ROSs and associated PEGs to be used in CSEPP exercises are listed below.
C.5.1

Emergency Assessment

A.1.1.E
A.1.2.E
A.1.3.E
A.1.4.E
A.1.5.E
A.1.6.E
A.1.7.F
A.1.8.E
A.1.9.F
C.1.1.E
C.1.2.F

Collect Input for Hazard Analysis
Make Hazard Assessments and Predictions
Determine CENL and Off-Post PAR
Notify Off-Post 24-Hour Warning Points or EOCs
Notify Government Agencies and Officials
Report Events and Decisions to Headquarters
Set Up Monitoring and Sampling Equipment
Coordinate Monitoring and Sampling Operations (On and Off-Post)
Conduct Monitoring and Sampling Operations
Receive CENL and PAR from Installation EOC
Coordinate Response Phase Monitoring and Sampling

C-6

C.5.2

Accident Site Hazard Mitigation

A.2.1.F Make Immediate Informal Accident Reports
A.2.2.F Secure the Accident Scene
A.2.3.F Account for Personnel at and Around the Accident Site
A.2.4.E Direct and Coordinate Accident Scene Preservation
A.2.5.F Preserve the Accident Scene
A.2.6.F Establish and Provide Direction and Control at the Accident Scene
A.2.7.F Stage Response Teams
A.2.8.F Conduct Firefighting Operation at the Accident Scene
A.2.9.F Conduct Release Control Operations
A.2.10.F Mitigate the Effects of the Agent Release
C.5.3

Emergency Management

A.3.1.E Activate, Expand and Operate the EOC
A.3.2.E Direct and Control Response Operations
A.3.3.E Stand Up and Command the Initial Response Force (IRF)
A.3.4.E Perform Duties as the Federal On-Scene Coordinator
A.3.5.E Direct and Control Protection of the On-Post At-Risk Population
A.3.6.E Direct and Control Protection of the On-Post General Population
A.3.7.E Direct and Control Protection of Special Populations
A.3.8.F Direct and Control Distribution of Supplies and Equipment
A.3.9.E Request and Coordinate Additional Response Support
A.3.10.E Make On-Post Reentry Decisions
A.3.11.E Notify the Next-of-Kin
A.3.12.E Direct and Control Army Public Information Activities
A.3.13.E Reports to Headquarters PAO
C.3.1.E Alert and Mobilize EOC Staff
C.3.2.E Activate and Operate the EOC
C.3.3.E Support Protective Action Decision Making
C.3.4.E Direct and Control Activation of Traffic and Access Control Points
C.3.5.E Direct and Control Protective Actions for Schools and Day Care
C.3.6.E Direct and Control the Protection of Special Populations
C.3.7.E Provide Support to the Storage Installation
C.3.8.E Request Supplementary Assistance
C.3.9.E/F Track the Location and Status of Patients
C.3.10.E Direct and Control Public Information Activities
A/C.3.1.E Conduct EOC Media Operations
A/C.3.2.J Activate and Operate the JIC
A/C.3.3.J Provide Emergency Public Information to the Media and the Public
A/C.3.4.J Provide Emergency Public Information Through Media Releases
A/C.3.5.E Request and Coordinate PAO Augmentation
A/C.3.6.J Coordinate Joint and Command Level Media Briefings

C-7

C.5.4

Protection

A.4.1.E Recommend CENLs, PARs, and PADs
A.4.2.E Determine On-Post PAD
A.4.3.E Activate On-Post Indoor and Outdoor Warning Systems
A.4.4.F Control On-Post Population Movement, Exit, and Entry
A.4.5.F Assemble, Screen, and Account for the On-Post Population
A.4.6.E Provide Transportation to Evacuate the Post Population
A.4.7.F Set Up and Operate the Personnel Decontamination Station
A.4.8.F Set Up and Operate the Equipment Decontamination Station
C.4.1.E Make Protective Action Decisions
C.4.2.E Activate Primary Indoor and Outdoor Warning Systems
C.4.3 Activate Alternative or Supplementary Warning Methods
C.4.4.E Select or Prepare Protective Action Messages
C.4.5.F Conduct Route Alerting
C.4.6.E Disseminate Protective Action Messages
C.4.7.F Activate Traffic and Access Control Points
C.4.8.F Implement Protective Actions for Schools and Day Care
C.4.9.F Implement Protection of Special Populations
C.5.5

Victim Care

A.5.1.F Provide Immediate Emergency Aid at the CAI Site
A.5.2.F Provide Emergency Triage, Treatment, and Stabilization at CAI Site
A.5.3.F Victim Status Reports
A.5.4.E Track the Location and Status of Patients
A.5.5.F Decontaminate Patients at the CAI Site
A.5.6.F Prepare Medical Facility to Receive Patients
A.5.7.F Transport Patients to a Medical Facility
A.5.8.F Treat Patients at a Medical Facility
A.5.9.F Collect and Decontaminate Human Remains
A.5.10.E Coordinate the Disposition of Human Remains
C.5.1.F Prepare Medical Treatment Facility to Receive Patients
C.5.2.F Screen Evacuees for Agent Contamination
C.5.3.F Treat Patients at the Screening Site
C.5.4.F Decontaminate Potentially Exposed Evacuees
C.5.5.F Decontaminate Patients at the Screening Location or Medical Treatment Facility
C.5.6.F Transport Patients to a Medical Treatment Facility
C.5.7.F Treat Patients at a Medical Treatment Facility
C.5.8.F Collect and Decontaminate Human Remains
C.5.9.E/F Coordinate the Disposition of Human Remains

C-8

C.5.6

Evacuee Support

A.6.1.E
A.6.2.E
A.6.3.E
C.6.1.E
C.6.2.F
C.6.3.E

Arrange for and Provide Counseling and Religious Support
Arrange for and Provide Army Claims Services
Arrange for and Provide Veterinary Services
Direct and Control Reception Center Operations
Operate Reception Centers
Direct and Control Shelter Operations

C-9

This page not used.

C-10

C.6
RESPONSE OPERATING SYSTEMS
AND
PERFORMANCE EVALUATION GUIDES

C-11

This page not used.

C-12

Response Operating System I: Emergency Assessment
This ROS includes all tasks associated with identifying the hazard, classifying and providing
notifications of the hazard and appropriate PARs to offsite agencies, and coordinating and
conducting monitoring and sampling operations to further specify the hazard.
PERFORMANCE MAP
INSTALLATION
Field
EOC
A.1.1.E Collect
Input for Hazard
Analysis
A.1.2.E Make
Hazard Assessments
and Predictions
A.1.3.E Determine
CENL and Off-Post
PAR
A.1.4.E Notify OffPost 24-Hour
Warning Points or
EOCs
A.1.7.E Set Up
A.1.5.E Notify
Monitoring and
Government
Sampling
Agencies and
Equipment
Officials
A.1.6.E Report
Events and
Decisions to
Headquarters
A.1.9.E Conduct
A.1.8.E Coordinate
Monitoring and
Monitoring and
Sampling
Sampling
Operations
Operations (On and
Off-Post)

STATE/COUNTY
Field
EOC

C.1.1.E Receive
CENL and PAR
from Installation
EOC

C.1.2.F Coordinate
Response Phase
Monitoring and
Sampling

C-ROS I-1

A.1.1.E
Task: A.1.1.E Collect Input for Hazard Analysis
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Hazard analysts are able to assess the seriousness of the CAI, make an
initial estimate of the CAI’s impact, and produce initial and subsequent hazard assessment and
predictions.
Steps:
1. Receive and confirm initial reports about the CAI.
2. Request additional information from the CAI site to make an accurate initial hazard
prediction.
3. Collect other information to characterize the CAI (e.g., off-site meteorological information
and readings from air monitoring devices).
4. Collect information about other hazards of concern (e.g., fire, explosives, other hazardous
materials).
5. Continuously review collected data to support the hazard analysis. Request the additional
information as required.
6. Continuously monitor reports and other data to change or refine the hazard analysis.
7. Archive all data in formats that allow for quick retrieval and for subsequent analysis,
investigation, and official reports.
References:
1. DA PAM 50-6, paragraphs 3-5, 11-2, 11-3, and 11-4.

C-ROS I-2

A.1.2.E
Task: A.1.2.E Make Hazard Assessments and Predictions
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Hazard area plots showing risk areas and a predicted hazard wedge;
identification of populations at risk; protective action options; monitoring guidance; information
on projected plume behavior.
Steps:
1. Determine the initial predicted hazard area (wedge). Daily work plan can be used if
parameters match CAI.
2. Determine plume direction and length, populations at risk by emergency planning zones, and
appropriate protective action options so that the correct CENL is selected and initial
protective action recommendations and decisions can be made.
3. Support field operations by identifying areas to monitor at the CAI site.
4. Predict plume behavior (tail/tip times) to aid in protective action decision making
5. Conduct new analyses in near real time to reflect changing conditions and site mitigation
efforts.
6. Conduct consequence management analyses to determine if other populations might become
at risk, appropriate protection options, and areas to conduct monitoring operations to validate
the hypothetical situation.
7. Confirm the validity and reliability of model outputs.
8. Provide model and analysis results to surrounding communities.
References:
1. DA PAM 50-6, paragraphs 3-5, 11-2, 11-3, 11-4 and 13-6.

C-ROS I-3

A.1.3.E
Task: A.1.3.E Determine CENL and Off-Post PAR
Evaluated Component: Emergency Operations Center Staff/IRFC
Expected Outcomes: The IRFC or designated representative decides the optimum PAR for offpost, and announces the recommendation for implementation.
Steps:
1. IRFC or designated representative reviews the hazard analysis, CENL and off-post PAR and
confirms that they are consistent with the information about the CAI and current
meteorology.
2. IRFC or designated representative considers consequence management scenarios to
determine their influence on the PAR for the off-post population.
3. The IRFC or designated representative decides the PAR for the off-post area.
4. The IRFC declares the CENL and off-post PAR.
5. The IRFC or designated representative adjusts or cancels the CENL and PAR as appropriate
after considering new hazard analyses.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.

C-ROS I-4

A.1.4.E
Task: A.1.4.E Notify Off-Post 24-Hour Warning Points or EOCs
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The off-post 24-hour warning points or EOCs are notified of the CENL
and PAR within prescribed time limits.
Steps:
1. Make a “heads up” call to the off-post 24-hour warning points or EOCs to alert them to the
possibility that a CAI might have occurred. (NOTE: Unless this call includes a CENL and
PAR, it does NOT satisfy CAI notification requirements. Also, it does NOT start the
notification time clock.)
2. Contact the off-post 24-hour warning points or EOCs and notify them that a CAI has actually
or possibly occurred; provide the CENL and the PAR for affected jurisdictions. Provide any
other descriptive information required by local agreements
3. Answer appropriate questions with the best available information
4. Confirm telephonic or radio notifications by FAXing a copy of the notification information
to the off-post 24-hour warning points and EOCs.
5. Send a system-wide CAI warning.
6. Repeat these steps for each change or cancellation of a CENL or PAR.
References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS I-5

A.1.5.E
Task: A.1.5.E Notify Government Agencies and Officials
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Federal, state, and local notification requirements are fulfilled; the
governor, local government officials, and local congressional offices are informed about the CAI
and significant changes to the situation before the media and the public.
Steps:
1. Make initial and follow-up notifications to local, state, and federal government agencies.
2. Contact the governor’s office and local congressional offices and inform them of the
situation.
3. Notify local government officials of significant changes to the situation and prior to press
releases concerning the CAI.
4. Notify the governor’s office and local congressional offices of significant changes to the
situation and prior to press releases concerning the CAI.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.

C-ROS I-6

A.1.6.E
Task: A.1.6.E Report Events and Decisions to Headquarters
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Reports submitted to headquarters are complete, comprehensive, and on
time.
Steps:
1. EOC staff prepares reports for submission to headquarters.
2. The IRFC or designated representative reviews and approves reports before they are
submitted.
3. Reports are sent by the prescribed mode (e.g., telephonically, electronically, e-mail, or FAX)
in time to meet established deadlines.
4. Repeat steps as necessary to satisfy requirements for periodic SITREPs.
References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS I-7

A.1.7.F
Task: A.1.7.F Set Up Monitoring and Sampling Equipment
Evaluated Component: Monitoring and Sampling Team
Expected Outcomes: Monitoring and sampling equipment is operational and ready for
deployment when needed. Reliable communication is established between field teams and
hazard analysts.
Steps:
1. Perform pre-operation checks of vehicles, equipment, and systems.
2. Inventory materials, supplies, and consumables to ensure that everything needed to support
operations is available.
3. Bring all vehicles and equipment needed for field operations to operating status; calibrate the
monitoring equipment.
4. Establish reliable communication with hazard analysts coordinating the monitoring and
sampling operations.
References:
1. DA PAM 50-6, paragraphs 3-5, 11-2 and 11-3.
2. CSEPP Policy Paper #2.
3. MOAs/MOUs regarding off-post response phase monitoring and sampling.

C-ROS I-8

A.1.8.E
Task: A.1.8.E Coordinate Monitoring and Sampling Operations (On and Off-Post)
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Monitoring and sampling teams are deployed to the correct locations to
collect information that accurately characterizes the hazard area.
Steps:
1. Develop a wide area monitoring and sampling plan that provides for sample chain-of-custody
and independent confirmation of sample results, and is consistent with hazard analysis
results.
2. Coordinate with field locations and off-post jurisdictions to determine safe routes to
monitoring and sampling locations.
3. Coordinate third party observation of off-post monitoring and sampling teams.
4. Dispatch monitoring and sampling teams in support of field operations.
5. Dispatch monitoring and sampling teams. Provide dispatch instructions that include safe
routes to each monitoring and sampling location and access to public and private property
off-post.
6. Track the deployment of all monitoring and sampling teams.
7. Arrange for laboratory testing of samples.
8. Obtain hard copy sampling assay results from laboratories.
9. Re-deploy monitoring and sampling teams based on results of monitoring, sampling, and
laboratory analysis or changes in priorities made by the IRFC.
10. Coordinate with off-post jurisdictions for the return of deployed monitoring assets.
11. Store monitoring and sampling results in a hazard assessment and prediction database.
References:
1. DA PAM 50-6, paragraphs 3-5, 11-2, 11-3 and 13-6.
2. CSEPP Policy Paper #2.
3. MOAs/MOUs regarding off-post response phase monitoring and sampling.

C-ROS I-9

A.1.9.F
Task: A.1.9.F Conduct Monitoring and Sampling Operations
Evaluated Component: Monitoring and Sampling Teams
Expected Outcomes: Monitoring and sampling teams collect authentic, credible information
about chemical agent hazards.
Steps:
1.
2.
3.
4.

Proceed to designate monitoring or sampling locations by the designated safe route.
Ensure the team is at the correct monitoring or sampling point prior to starting operations.
Conduct monitoring and sampling operations.
Maintain sample chain-of-custody, and avoid cross-contamination. Allow for verification of
sample by independent third-party observers during the collection process.
5. Validate monitoring results in the field IAW monitoring protocols.
6. Assay samples in the field IAW sample collection protocols.
7. Deliver samples for assay to approved laboratories IAW sample collection and analysis
protocols.
References:
1. DA PAM 50-6, paragraphs 3-5, 11-2, 11-3 and 13-6.
2. CSEPP Policy Paper #2.
3. MOAs/MOUs regarding off-post response phase monitoring and sampling.

C-ROS I-10

C.1.1.E
Task: C.1.1.E Receive CENL and PAR from Installation EOC
Evaluated Component: Emergency Operations Center
Expected Outcomes: Installation notification is received and verified; jurisdiction responses are
actions initiated.
Steps:
1. Receive official notification information and CENL from appropriate installation authority.
2. Verify the information following established procedures.
3. Assess the notification and inform the emergency management director (EMD) or designee
and other specified staff following established procedures.
4. EMD or designee determines what, if any, response actions need to be initiated.
References:
1. CSEPP Planning Guidance, Sections 5.1, 5.2, 5.3, 8.7, 8.7.1 (7-6), A-4-a, B.6.a, C-20, C-23,
Appendix F, N.2.2.2, N.3.3, N.6.1.1.1.
2. SLG 101 Guide for All-Hazard Emergency Operations Plan (9/96), Attachment E, Pg. 6-E-1,
7, 8.

C-ROS I-11

C.1.2.F
Task: C.1.2.F Coordinate Response Phase Monitoring and Sampling
Evaluated Component: Field Activities
Expected Outcomes: Monitoring and sampling teams are deployed to locations to collect
information that supports population protection within the jurisdiction.
Steps:
1. Review hazard analysis information provided by the storage installation and expected future
response activities to determine if response phase monitoring will be required in the
jurisdiction.
2. According to established procedures and local agreements, coordinate with the installation
EOC and make monitoring and sampling requests. As a minimum, identify locations where
monitoring and sampling is desired and the rationale for the monitoring.
3. With the installation, plan safe routes to and from the monitoring and sampling locations.
4. Arrange access for Army monitoring and sampling teams to both public and private property.
5. Determine if the jurisdiction will send qualified observers to accompany Army monitoring
and sampling teams. Inform the installation of the decision and coordinate observer and
monitoring and sampling team-meeting points as appropriate.
6. Assemble observer teams and equipment. Prior to their departure, brief observer teams on
their roles and responsibilities according to plans, procedures and local agreements.
7. Observer teams make periodic reports according to established plans and procedures.
References:
1. CSEPP Policy Paper Number 2, Dated October 5, 1993.
2. MOAs/MOUs regarding off-post response phase & monitoring sampling.
3. DA Pam 50-6.

C-ROS I-12

Response Operating System II: Accident Site Hazard Mitigation
This ROS, conducted primarily on post, includes all response tasks at the accident scene to
contain the source and limit the magnitude of the hazard’s impact. It includes all tasks at the
accident scene except for those specifically associated with the Victim Care ROS.
PERFORMANCE MAP
INSTALLATION
Field
EOC
A.2.1.F Make
Immediate Informal
Accident Reports
A.2.2.F Secure the
Accident Scene
A.2.3.F Account for
Personnel at and
Around the
Accident Site
A.2.5.F Preserve the A.2.4.E Direct and
Accident Scene
Coordinate Accident
Scene Preservation
A.2.6.F Establish
and Provide
Direction and
Control at the
Accident Scene
A.2.7.F Stage
Response Teams
A.2.8.F Conduct
Firefighting
Operation at the
Accident Scene
A.2.9.F Conduct
Release Control
Operations
A.2.10.F Mitigate
the Effects of the
Agent Release

STATE/COUNTY
Field
EOC

C-ROS II-1

A.2.1.F
Task: A.2.1.F Make Immediate Informal Accident Reports
Element: Work Teams, Security Forces, or Facility Personnel
Expected Outcomes: Prompt and accurate (as possible) immediate informal report(s) from the
accident scene.
Steps:
1. Witnesses quickly obtain information that describes the accident:
a. Accident location.
b. Time of the accident.
c. Number of injuries.
d. Description and nature of the accident scene (type of release).
e. Agent and/or munition involvement.
2. Witnesses communicate the information available to them to the appropriate operations
center.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. Installation reporting procedures (SOPs or administrative procedures).

C-ROS II-2

A.2.2.F
Task: A.2.2.F Secure the Accident Scene
Element: Security Forces
Expected Outcomes: The security cordon is established and enforced.
Steps:
1. Security guards don respiratory protection and acknowledge alarm.
2. Security guards survey area of responsibility, identify personnel other than first responders
and direct them to assembly points outside the chemical limited area.
3. Security guards assist the relocation of workers, contractors, and visitors to ensure the
security of the area.
4. FCPO or senior responder identifies the boundaries of the predicted hazard area (wedge).
5. Security guards set up a security cordon around the predicted hazard area (wedge).
6. Supervisors ensure no guards are positioned inside the predicted hazard area (wedge) unless
they are dressed in appropriate PPE.
7. Security guards set up and operate an emergency access control point (ACP) for all
responders entering the security cordon.
8. Security guards maintain accountability of all responders within the security cordon.
9. Security supervisor reports the status of security operations at regular intervals to the FCP
and EOC staff.
10. Security guards relocate promptly if circumstances warrant change of the size or shape of the
security cordon.
References:
1. DA PAM 50-6, paragraphs 3-5, 5-1, 5-2, 5-3, 5-4, and 7-3.
2. Installation Physical Security Plan.
3. Installation Guard Orders.

C-ROS II-3

A.2.3.F
Task: A.2.3.F Account for Personnel at and Around the Accident Site
Element: Security Forces
Expected Outcomes: The post population working in and around the CLA is accounted for and
evacuated safely.
Steps:
1. Security supervisor instructs security forces at the CLA to don respiratory protection and
relocate to positions outside of the predicted hazard area (wedge).
2. Security supervisor activates backup A & N systems at the CLA.
3. Security guards establish an access control point for all personnel working under emergency
security procedures within the CLA. Other persons working outside of the CLA proceed
directly to evacuation assembly points or routes.
4. Security guards direct non-essential persons out of the security cordon and predicted hazard
area (wedge), and account for their departure.
5. Security guards take immediate action to treat and arrange transport for known or potential
agent exposure victims.
6. Security supervisor reports the status of accountability operations at regular intervals to the
EOC staff.
References:
1. DA PAM 50-6, paragraphs 2-10, 3-5, and 7-3, Appendices E and F.

C-ROS II-4

A.2.4.E
Task: A.2.4.E Direct and Coordinate Accident Scene Preservation
Element: Emergency Operations Center Staff
Expected Outcomes: Conditions at the accident scene are recorded; records that document the
decisions and operations associated with the response are secured and preserved.
Steps:
1. Security officer, legal officer, safety officer, and environmental officer provide advice and
recommendations to the IRFC and FCPO regarding what physical conditions to document
and preserve at the accident scene.
2. EOC staff, FCPO, and FCP staff consider accident scene preservation recommendations
directing and controlling containment and mitigation operations at the accident site.
3. EOC and FCP staffs arrange for conditions at the accident site to be documented as
thoroughly as the situation allows throughout the response. Options include, but are not
limited to, eyewitness statements or sketches, photographs, audio recordings, and video
recordings.
4. EOC and FCP staff ensure all hand written notes, duty logs, other documents, electronic
records, records of decisions, and the like are collected and archived for a permanent record
of the response.
References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS II-5

A.2.5.F
Task: A.2.5.F Preserve the Accident Scene
Element: Forward Command Post Officer, Work Teams
Expected Outcomes: Records that document the decisions and operations associated with the
response are secured and preserved.
Steps:
1. Responders take all actions necessary to rescue victims, secure chemical material, and
contain the release. Responders, to the greatest extent possible, avoid disturbing equipment,
materials and conditions at the site other than what is required for rescue, security,
containment, and decontamination.
2. Responders document conditions at the accident site as thoroughly as the situation allows
throughout the response (sketches, photographs, and audio or video recordings).
3. Responders document their decisions and response activities in a permanent record as soon
possible after leaving the site.
4. The FCPO documents all decisions and response operations in a permanent record.
References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS II-6

A.2.6.F
Task: A2.6.F Establish and Provide Direction and Control at the Accident Scene
Element: Forward Command Post Officer and Staff
Expected Outcomes: Activities of responders are properly coordinated to ensure maximum
efficiency of response operations.
Steps:
1. The senior responder (e.g., fire chief, senior firefighter, safety officer) first to arrive at the
accident scene establishes accident site control, by:
a. Defining the initial predicted hazard area (wedge) and contamination control areas (hot
and warm zones, clean area).
b. Selecting the initial FCP.
c. Selecting the staging area.
d. Making initial assessments and response assignments.
e. Organizing and directing response elements.
f. Making initial SITREPs to the EOC.
g. Providing a situation brief to the FCPO.
2. Upon arrival, the FCPO assumes direction and control of response operation.
3. Set-up the FCP.
4. FCPO and staff:
a. Ensure safety procedures are established and followed.
b. Direct response operations to bring the accident scene under control.
c. Identify locations for personnel and equipment decontamination sites.
d. Develop action plans and alternate plans.
e. Coordinate the actions of response elements.
f. Obtain and direct issue of equipment, personnel, and supplies.
g. Adjust the initial predicted hazard area (wedge) and contamination control area.
References:
1. DA PAM 50-6, paragraphs 3-5, 5-1, 5-2, 5-3, 5-4, 7-3, 13-5, Appendix G.

C-ROS II-7

A.2.7.F
Task: A.2.7.F Stage Response Teams
Element: Forward Command Post Officer and Staff
Expected Outcomes: Emergency responders are properly prepared and ready for employment.
Steps:
1. Security forces, fire and rescue teams, medical personnel, chemical workers, EOD
technicians, and other emergency responders deploy promptly.
2. Perform pre-operation checks and prepare PPE, vehicles, and equipment.
3. FCP staff or immediate supervisors brief emergency responders on the status of response
operations, provide safety directives, and give mission directives.
4. Adjust responder readiness postures as response operations evolve. Relocate responders to
different staging areas or have them partially don PPE.
References:
1. DA PAM 50-6, paragraphs 3-5 and 5-4.
2. DA PAM 385-61, paragraph 4-2.

C-ROS II-8

A.2.8.F
Task: A.2.8.F Conduct Firefighting Operation at the Accident Scene
Element: Installation Fire Department
Expected Outcomes: Fires at the accident scene are fought safely. Additional equipment and
manpower is available for response operations.
Steps:
1. Deploy firefighters and firefighting equipment to the accident scene to suppress or extinguish
fires and provide support to response operations.
2. The senior firefighter present directs all firefighting activities. If the FCPO is not present,
assume direction and control for all response operations.
3. Firefighters don appropriate PPE prior to entering the contamination control area.
4. Fires at the accident scene are extinguished or suppressed using good firefighting practice.
Care is taken to avoid causing unnecessary migration of released agent. Fires involving
explosives are not fought.
5. If there is no fire, direct firefighters to the designated staging area to wait for response
support assignments.
6. Begin vapor suppression activities when directed by the FCPO or the senior firefighter
present.
7. Inform the FCP and/or EOC of the status of firefighting operations.
8. Process firefighters and firefighting equipment through the contamination reduction area
(CRA) and personal decontamination station (PDS) after completing operations in the hot
zone.
References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS II-9

A.2.9.F
Task: A.2.9.F Conduct Release Control Operations
Element: Response Work Teams
Expected Outcomes: The migration of the agent release is limited to the smallest possible area.
The release is terminated at its source.
Steps:
1. FCP staff and work party leaders assess the situation and develop plan and alternate plans for
confining, collecting, and containing the release.
2. FCPO and/or IRFC approve work plans prior to beginning release control operations.
3. Work parties don appropriate PPE before proceeding to the release location to begin release
control operations.
4. Work parties confine agent spills by building a dike, diversion, and/or inlet blocking.
5. Work parties suppress vapor releases by using firefighting foam, hazardous materials foam,
or other vapor barrier materials. Reapply foam as appropriate until the release stops
vaporizing or the source is contained.
6. Apply absorbents and/or decontaminants to absorb and neutralize agent spills.
7. If the leak or spill is in a storage structure, close the door and install a filter unit on the rear
vent.
8. Terminate the release by plugging, patching, or sealing the container/munition.
9. If munitions are damaged or exposed to impact or fire, EOD technicians render the munitions
safe before they are handled or packaged. The IRFC approves alternate techniques if EOD
technicians cannot safely move or render the munitions safe using standard procedures.
10. Over-pack the container/munition.
11. Report release control operations to the FCP and/or EOC. Request additional personnel or
equipment from the FCP and/or EOC.
12. Process personnel and equipment through the contamination reduction area (CRA) and PDS.
References:
1. DA PAM 50-6, paragraphs 3-5 and 13-5.

C-ROS II-10

A.2.10.F
Task: A.2.10.F Mitigate the Effects of the Agent Release
Element: Forward Command Post Officer and staff, Response Work Teams
Expected Outcomes: Contaminated materials are safely contained and disposed of in a safe and
legal manner.
Steps:
1. Work party leaders and FCP staff assess the situation and develop plans for mitigating the
effects of the release.
2. FCPO and/or IRFC approve work plans prior to beginning mitigation operations.
3. Work parties don appropriate PPE before proceeding to the release location to begin release
control operations.
4. Work parties absorb, neutralize or collect residual liquid agent and aerosol deposition.
5. Chemical workers collect and package contaminated equipment, decontamination byproducts, materials, and soil. Process items through the CRA for appropriate disposal.
6. If the release occurred in a storage structure, the structure is thoroughly decontaminated.
7. Monitor clean areas within the contamination control line and sample for agent residue and
hazardous decontamination by-products. Continue mitigation efforts until cleanliness
standards have been met.
8. Record and archive monitoring and sampling results for response records.
9. Report mitigation operations to the FCP and/or EOC. Request additional personnel or
equipment from the FCP and/or EOC.
10. Personnel and equipment process through the CRA and appropriate decontamination stations
(PDS or EDS).
References:
1. DA PAM 50-6, paragraphs 3-5, 5-1, 5-2, 5-3, 5-4, 7-3, 9-2, 9-3, 9-4, 13-5, and Appendix G.

C-ROS II-11

This page not used.

C-ROS II-12

Response Operating System III: Emergency Management
This ROS includes all top-level decision making, coordination, and direction and control of the
response, including mobilization and operation of the EOC; providing information to outside
officials; public information and media relations; and coordination at the management level of
anything involving logistical support.
PERFORMANCE MAP
INSTALLATION
Field
EOC
A.3.1.E Activate,
Expand and Operate
the EOC
A.3.2.E Direct and
Control Response
Operations
A.3.3.E Stand Up
and Command the
Initial Response
Force (IRF)
A.3.4.E Perform
Duties as the
Federal On-Scene
Coordinator

A.3.8.F Direct and
Control Distribution
of Supplies and
Equipment

STATE/COUNTY
Field
EOC
C.3.1.E Alert and
Mobilize EOC Staff

A.3.5.E Direct and
Control Protection
of the On-Post AtRisk Population
A.3.6.E Direct and
Control Protection
of the On-Post
General Population
A.3.7.E Direct and
Control Protection
of Special
Populations
A.3.9.E Request and
Coordinate
Additional
Response Support
A.3.10.E On-Post
Reentry Decisions

C-ROS III-1

C.3.2.E Activate
and Operate the
EOC
C.3.3.E Support
Protective Action
Decision Making
C.3.4.E Direct and
Control Activation
of Traffic and
Access Control
Points
C.3.5.E Direct and
Control Protective
Actions for Schools
and Day Care

C.3.6.E Direct and
Control the
Protection of
Special Populations
C.3.7.E Provide
Support to the
Storage Installation
C.3.8.E Request
Supplementary
Assistance

A.3.11.E Notify the
Next-of-Kin

C.3.9.E/F Track the
Location and Status
of Patients
C.3.10.E Direct and
Control Public
Information
Activities

A.3.12.E Direct and
Control Army
Public Information
Activities
A.3.13.E Reports to
Headquarters PAO
A/C.3.2.J Activate
and Operate the JIC
A/C.3.3.J Provide
Emergency Public
Information to the
Media and the
Public
A/C.3.4.J
Coordinate Joint
and Command
Level Media
Briefings
A/C.3.5.J Provide
Emergency Public
Information
Through Media
Releases

A/C.3.1.E Conduct
EOC Media
Operations

A/C.3.2.J Activate
and Operate the JIC

A/C.3.6.E Request
and Coordinate
PAO Augmentation

A/C.3.3.J Provide
Emergency Public
Information to the
Media and the
Public
A/C.3.4.J
Coordinate Joint
and Command
Level Media
Briefings
A/C.3.5.J Provide
Emergency Public
Information
Through Media
Releases

C-ROS III-2

A/C.3.1.E Conduct
EOC Media
Operations

A/C.3.6.E Request
and Coordinate
PAO Augmentation

A.3.1.E
Task: A.3.1.E Activate, Expand and Operate the EOC
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The EOC achieves a full operational status quickly and maintains this
level of effort for the duration of the response.
Steps:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Commander or designated official activates or expands the installation EOC.
Notify the EOC staff of EOC activation or expansion and provide special instructions.
EOC staff promptly reports to the EOC.
Brief the EOC staff on the status of CAIRA operations at regular intervals thereafter.
Post and distribute information about events and decisions within the EOC. Archive the
information for subsequent analysis, investigation, or preparation of official reports.
Establish and maintain uninterrupted EOC facility safety and security, considering threats
from the CAI.
Confirm that EOC communications systems are operational. Maintain an uninterrupted
communications capability for the duration of the CAI. Immediately correct communication
system malfunctions.
Plan for 24-hour operations and publish appropriate schedules.
Maintain continuous EOC operations during rest, meal breaks and shift changes. Conduct
shift transition briefings.

References:
1. DA PAM 50-6, paragraph 3-5.

C-ROS III-3

A.3.2.E
Task: A.3.2.E Direct and Control Response Operations
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Direction and control of response activities is established; activities of
responders are properly coordinated to ensure maximum efficiency of response operations.
Steps:
1. Assist the FCPO and FCP staff in developing/implementing action plans and alternate plans
to confine, collect, and contain the release.
2. Monitor communication between responders and the FCP; receive reports regarding the
status of confinement, collection, and containment operations. Make recommendations to the
FCPO, the FCP staff, and the IRFC regarding adjustments to these operations based on the
situation presented.
3. Direct the dispatch of available additional responders if confinement, collection, and the
containment of the release are beyond the capabilities of responders at the accident site.
4. Direct the dispatch of specialized responders (e.g., firefighters, EOD) if such assets are
required to support confinement, collection, and the containment operations at the accident
site.
5. Assist the FCPO and FCP staff in developing/implementing mitigation plans.
6. Monitor communication between responders and the FCP; receive reports regarding the
status of mitigation operations. Make recommendations to the FCPO, the FCP staff, and the
IRFC regarding adjustments to these operations based on the situation presented.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraph 3-3 and 3-5.
Installation CAIRA Plan.
Installation SOPs for field operations.
29 CFR 1910.120.

C-ROS III-4

A.3.3.E
Task: A.3.3.E Stand Up and Command the Initial Response Force (IRF)
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Command and control for the response is established; appropriate
response assets are mobilized; the Army chain-of-command knows that the IRF is activated.
Steps:
1. Installation commander or designated representative stands-up the IRF and assumes the role
of the IRFC / Federal On-Scene Coordinator (FOSC).
2. IRF provides first response to the CAI until all Army obligations are met, or the IRF is
integrated into a Service Response Force (SRF).
3. The IRFC/FOSC takes operational control of resources (e.g., personnel, facilities, equipment)
that are not essential for installation operations.
4. IRF activation is reported to all commands and agencies.
References:
1. DA PAM 50-6, paragraphs 2-7, 2-8, 3-4 and 3-5.

C-ROS III-5

A.3.4.E
Task: A.3.4.E Perform Duties as the Federal On-Scene Coordinator
Evaluated Component: Installation Commander
Expected Outcomes: The Installation Commander, as the FOSC, discharges all DoD
obligations under the National Contingency Plan.
Steps:
1. Determine that response to the agent release requires a DoD FOSC and assumes those
responsibilities.
2. Make notifications of the assumption of FOSC duties to state and local governments, the
Army chain-of-command, other federal agencies, and the National Response Center (NRC).
3. Appoint a deputy FOSC.
4. Ensure that emergency worker health is protected in compliance with 29 CFR 1910.120.
5. Coordinate assistance provided by Federal agencies to state and local governments.
6. Notify and regularly consult with the EPA Regional Response Team.
7. Satisfy all requirements in the NCP for collecting and reporting on events, decisions,
responses and costs pertaining to the chemical accident.
8. Assure that public and private interests are kept informed and that their concerns are
considered throughout the response.
9. Arrange for all federal news releases or statements to be cleared though the FOSC.
10. Fulfill duties of the FOSC until all DoD obligations are met or until the IRF is integrated into
a SRF. SRF Commander assumes the role and responsibilities of the FOSC.
References:
1.
2.
3.
4.
5.

DA PAM 50-6, paragraphs 2-10, 2-11, 2-13, 3-4 and 3-5.
Installation CAIRA Plan.
40 CFR 300 - National Contingency Plan.
29 CFR 1910.120.
U.S. Army Materiel Command Chemical Service Response Force Plan.

C-ROS III-6

A.3.5.E
Task: A.3.5.E Direct and Control Protection of the On-Post At-Risk Population
Element: Emergency Operations Center Staff
Expected Outcomes: Appropriate installation support is provided for protecting the on-post
population inside the predicted hazard area (wedge) until all personnel are safe and accounted
for; no persons remain inside the predicted hazard area (wedge) except for authorized emergency
responders.
Steps:
1. Security forces and field supervisors tell the EOC staff who was inside the predicted hazard
area (wedge) when the event occurred. EOC staff solicits this information if it is not
provided.
2. EOC staff confirms that the post population inside the predicted hazard area (wedge) was
alerted and given correct, specific sheltering and evacuation instructions. Backup systems
are activated in the event of primary alert and warning system failures.
3. EOC staff coordinates post evacuation routes with off-post authorities.
4. EOC staff receives accountability and protection status reports for the population inside the
security cordon and predicted hazard area (wedge) from security forces, field supervisors,
and the FCPO.
5. EOC staff directs and coordinates additional assistance as required.
6. EOC staff provides the IRFC SITREPs, paying particular attention to reports of exposures or
unaccounted persons.
7. EOC determines when it is appropriate for the sheltered population to evacuate their shelters
and begin subsequent evacuation.
8. EOC staff adjusts the assembly points, evacuation routes, TCPs, and ACPs to accommodate
unforeseen events, and to facilitate reentry when this is authorized.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. MOAs/MOUs with off-post jurisdictions regarding evacuation of post population.

C-ROS III-7

A.3.6.E
Task: A.3.6.E Direct and Control Protection of the On-Post General Population
Element: Emergency Operations Center Staff
Expected Outcomes: Appropriate installation support is provided for protecting the general onpost population until all personnel are safe and accounted for.
Steps:
1. EOC staff informs security forces and field supervisors of areas and facilities to be sheltered
in-place or evacuated, the priorities for evacuation, location of assembly points, and the time
available.
2. EOC staff confirms that the post population was alerted and given correct, specific sheltering
and evacuation instructions. Backup systems are activated in the event of primary alert and
warning system failures.
3. EOC staff coordinates post evacuation routes with off-post authorities.
4. EOC staff receives accountability and protection status reports from security forces, field
supervisors, and the FCP.
5. EOC staff directs and coordinates additional assistance as required.
6. EOC staff provides the IRFC SITREPs, paying particular attention to reports of exposures or
unaccounted persons.
7. EOC determines when it is appropriate for the sheltered population to evacuate their shelters
and begin subsequent evacuation.
8. EOC staff adjusts the assembly points, evacuation routes, TCPs, and ACPs to accommodate
unforeseen events, and to facilitate reentry when this is authorized.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. MOAs/MOUs with off-post jurisdictions regarding evacuation of post population.

C-ROS III-8

A.3.7.E
Task: A.3.7.E Direct and Control Protection of Special Populations
Element: Emergency Operations Center Staff
Expected Outcomes: Appropriate installation support is provided for protecting on-post special
populations until all persons are safe and accounted for.
Steps:
1. Inform POCs at on-post special facilities (e.g., schools, day-care centers, clinics, hospitals)
whether they are to shelter in-place or evacuate, the priorities for evacuation, the location of
assembly points, and the time available.
2. Coordinates post evacuation routes with off-post authorities.
3. Receive accountability and protection status reports from special facility POCs.
4. Direct and coordinate additional assistance.
5. Provide the IRFC SITREPs, paying particular attention to reports of exposures or
unaccounted persons.
6. Determine when it is appropriate for the sheltered population to evacuate their shelters and
begin subsequent evacuation.
7. Adjust the assembly points, evacuation routes, TCPs, and ACPs to accommodate unforeseen
events, and to facilitate reentry when authorized.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. MOAs/MOUs with off-post jurisdictions regarding evacuation of post population.

C-ROS III-9

A.3.8.F
Task: A.3.8.F Direct and Control Distribution of Supplies and Equipment
Element: Forward Command Post Staff, Staging Area, and Installation Facilities
Expected Outcomes: Sufficient equipment, vehicles and supplies are available to control and
mitigate the release and to perform related support Tasks.
Steps:
1. Dedicate available supplies, equipment, and vehicles to support release control and
mitigation operations at the accident site.
2. Test, inspect, and repackage supplies and equipment for issue to response teams.
3. Issue supplies to responders on demand.
4. Track supply and equipment usage rates to forecast rates of issue and to accurately account
for costs associated with the response. Factor contamination losses for durable and nonexpendable supplies and equipment used at the accident site when compiling usage rates.
Report high supply and equipment issue rates to the EOC logistical staff.
5. Have equipment and vehicles identified for release control and mitigation operations
prepared for use by motor pool or facility engineer personnel.
References:
1. DA PAM 50-6, paragraphs 3-5, 9-2, 9-3 and 9-4.

C-ROS III-10

A.3.9.E
Task: A.3.9.E Request and Coordinate Additional Response Support
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Sufficient personnel, equipment and supplies are available to contain and
mitigate the hazard, and to perform related support tasks.
Steps:
1. Solicit information about usage rates for supplies and equipment from the FCP and EOC.
2. Compare inventory of available supplies and equipment with known and projected
requirements to support containment and mitigation operations. Identify shortfalls and
priorities. Determine the most expedient sources for obtaining needed supplies and
equipment.
3. Request all or part of the CAIRA Push Package or other DoD support packages as a primary
source for supplies and equipment.
4. Solicit information about the need for additional trained responders (augmentees to the IRF)
above those available from installation resources. Determine shortfalls and priorities.
Determine the most expedient sources for obtaining IRF augmentees.
5. Obtain IRF augmentees and emergency supplies and equipment from support installations,
by direct coordination with other military installations, or through requests to the higher
headquarters Operation Center.
6. Arrange for the receipt and internal distribution of supplies and equipment to sustain
response operations.
7. Arrange for the arrival, transportation, messing, and lodging of IRF augmentees. Assign
augmentees to tasks and shifts.
References:
1. DA PAM 50-6, paragraphs 3-5, 9-2, 9-3 and 9-4.
2. U.S. Army Materiel Command Chemical Service Response Force Plan.

C-ROS III-11

A.3.10.E
Task: A.3.10.E Make On-Post Reentry Decisions
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Evacuated or relocated workers are permitted to re-enter on-post areas
that do not present a chemical agent hazard in order to support mitigation activities with all
available installation capabilities.
Steps:
1. Hazard analysts determine which on-post areas and facilities are actually at risk from the
effects of the chemical accident (the “ground truth” hazard area).
2. Hazard analysts make recommendations to the IRFC or designated representative to allow
reentry into on-post areas and facilities that were evacuated using earlier more conservative
assessments of the hazard.
3. IRFC or designated official decides when and how to permit reentry into these safe areas and
facilities.
4. EOC staff issue directions to allow reentry into these safe areas and facilities promptly.
References:
1. DA PAM 50-6, paragraphs 3-4, 3-5, 11-2, 11-3, and 11-4.

C-ROS III-12

A.3.11.E
Task: A.3.11.E Notify the Next-of-Kin
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The next-of-kin of fatalities or ill, injured, and exposed persons are
promptly notified and their immediate needs are supported. Information about the victims or
their next-of-kin are not reported or released unless authorized.
Steps:
1. EOC staff determines if the victims are installation employees or residents, contractors, or
visitors.
2. If the victims are installation employees or residents, EOC staff determines the identities of
the next-of-kin from official personnel or housing records.
3. EOC staff collects all information needed to contact the next-of-kin.
4. IRF Commander’s representative (senior supervisor or human resource specialist who is
trained in next-of kin notification) contacts the next-of-kin and provides them essential
information about the victims, following established Army protocols.
5. For military personnel, follow established DA protocols for next-of-kin notifications.
6. The victims’ employer or sponsor in accordance with their established procedures or
protocols makes notifications of the next-of-kin of contractors or visitors. The EOC staff
tracks contractor and visitor next-of-kin notifications to ensure the notification has been
accomplished and to ascertain any special circumstances to which the installation needs to
respond.
7. Limitations on releasing the identity of the victims and/or the next-of-kin both prior to and
following the notification are followed.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-4 and 9-3.

C-ROS III-13

A.3.12.E
Task: A.3.12.E Direct and Control Army Public Information Activities
Element: Emergency Operations Center Staff
Expected Outcomes: The JIC is activated and operated in accordance with established
protocols and MOAs; without interruption in providing timely and accurate emergency public
information.
Steps:
1. PAO conducts initial public information and Joint Information System (JIS) activities.
2. PAO coordinates with local government public information officials to determine their
ability to support, activate, and operate the JIC. The PAO advises the IRFC on the status of
the JIS and makes recommendations for activating the JIC.
3. IRFC directs the activation of the JIC. If the authority to activate the JIC is held jointly by
the local government and the IRFC, local protocols and MOAs are followed to direct JIC
activation.
4. IRFC assigns the PAO and/or public affairs staff to the Army EOC and the JIC.
5. PAO announces the shift of focus for Army public affairs activities from the EOC to the JIC.
6. PAO arranges for all media releases or statements regarding the chemical event made by
participating federal government agencies to be cleared through the FOSC.
7. PAO keeps the IRF/FOSC informed about JIS and JIC operations. Particular attention is
given to:
a. Potential public misunderstandings about the authority and responsibilities of the
IRF/FOSC
b. The extent to which the Army is considering the concerns of all affected public and
private interests
c. The arrangements to ensure that all federal news releases or statements by
participating agencies to be coordinated through the FOSC.
d. PAO or other personnel convey critical information to other jurisdictions prior to the
opening of the JIC.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.

C-ROS III-14

A.3.13.E
Task: A.3.13.E Reports to Headquarters PAO
Element: Emergency Operations Center Staff
Expected Outcomes: HQs PAOs receive complete, accurate and timely information regarding
emergency public information activities and media reaction to the chemical event.
Steps:
1. Report information about the chemical event and the Army response to headquarters PAOs.
2. Update headquarters PAOs when new information about the event and the response becomes
available.
3. Send copies of Army and off-site media releases to headquarters PAOs.
4. Inform headquarters PAOs about trends in media broadcasts and published stories (forwards
tapes and clippings).
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.

C-ROS III-15

C.3.1.E
Task: C.3.1.E Alert and Mobilize EOC Staff
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The EOC is staffed with personnel to manage the jurisdiction's response.
Steps:
1. Based on CENL and PAD, the EMD or designee determines whether partial or full EOC
staffing is necessary.
2. Determine if plume direction restricts EOC staff routes to the EOC.
3. Recall required EOC staff using appropriate procedures and advise of route restrictions, if
any.
4. EOC staff safely proceeds to the EOC.
References:
1. CSEPP Planning Guidance, Appendix A, A-5, Appendix C-20, 23, Appendix F.
2. SLG 101, Section 6-E.6, 8.2.

C-ROS III-16

C.3.2.E
Task: C.3.2.E Activate and Operate the EOC
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The EOC achieves its full operational status quickly and maintains this
level of effort for the duration of the response.
Steps:
1. Upgrade facility from current to emergency status.
2. Follow procedures for removing equipment from storage locations; assure equipment, is
operating properly; prepare facility for emergency use; review plans and procedures
appropriate for the accident.
3. Concurrently with EOC activation or expansion, confirm that EOC communications systems
(primary, backup, and alternate) are operational. Maintain an uninterrupted capability for the
duration of the response. Immediately correct communication system malfunctions.
4. Brief EOC staff on the status of the accident and current response activities upon their arrival
and at regular intervals thereafter.
5. Provide command, control, coordination, and leadership of emergency response activities.
6. Establish and maintain security throughout the response.
7. Promptly post information about events and decisions in the EOC. The information is
archived for subsequent analysis, investigation, and preparation of official reports.
8. Plan for uninterrupted 24-operations to include publication of schedules that cover all shifts
with adequate staff.
9. Maintain continuous EOC operations during rest, meal breaks, and shift changes. Conduct
shift transition briefings in accordance with plans and procedures.
References:
1. CSEPP Planning Guidance, Appendix A, A-5, Sec. 8.2.
2. SLG 101, Sections. 6-E.6, 8.2, 8.2.1 (2-6, 2-7.2-12), A.10.a, A.10.b, A-10.j (1), N.2.2.3.

C-ROS III-17

C.3.3.E
Task: C.3.3.E Support Protective Action Decision Making
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Protective action decisions appropriate for the risk presented to the
jurisdiction’s population
Steps:
1. Staff analysts review initial, and subsequent hazard analysis information and PAR(s)
received from the installation.
2. Staff considers installation PAD and significant factors that would cause the jurisdiction to
take protective actions other than those recommended by the installation.
3. Staff recommends to the senior elected official (or designated representative) protective
actions for the general and special populations-at-risk. If criteria are matched, the PAD is
made using the predetermined PAR/PAD agreement, according to local plans and
procedures. If factors do not match, the senior elected official or designated representative
makes the PAD.
4. PAD is announced to the EOC for implementation.
5. If sheltering in-place was selected as a PAD, staff consults with installation hazard analysts
to determine the appropriate time for the population to vacate shelters.
6. Using updated hazard analysis information and PARs received from the installation and
following the steps above, the staff makes subsequent protective action recommendations to
the senior elected official or designated representative. If the previous PAD included shelterin-place for all or selected emergency planning zones or sub-zones, the revised PAR includes
the ventilation or exit from shelters promptly following passage of vapor plumes.
7. Subsequent PADs are made by the senior elected official (or designated representative) and
announced to the EOC for implementation. Updated PADs from shelter-in-place to
evacuation includes information about safe evacuation routes.
8. The EMD or designee adjusts or cancels the PAD, as appropriate, after being presented with
and considering new hazard analyses
References:
1. CSEPP Planning Guidance: Sections 7.0, 8.5, 8.6, and 8.7.
2. DA Pam 50-6.
3. MOAs/MOUs regarding Protective Action Decision Making.

C-ROS III-18

C.3.4.E
Task: C.3.4.E Direct and Control Activation of Traffic and Access Control Points
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Traffic control points are in place in time to support the evacuation order
and facilitate an orderly evacuation; access to the predicted hazard area is prevented.
Steps:
1. Review selected evacuation routes. Identify situations (e.g., toll booths, railroad crossings),
traffic lane reductions, and barriers (e.g., vehicle accidents, fog, heavy rain, highway
maintenance) that could cause traffic queues to form. Modify the evacuation routes to
mitigate the effects of these conditions.
2. Select predetermined or identify ad hoc traffic control points that support the selected
evacuation routes. Identify locations for access control points that will prevent unauthorized
people from entering the predicted hazard area. Determine which locations are to be staffed
or barricaded (not staffed).
3. Dispatch traffic and access control crews (e.g., police, fire, public works), with appropriate
vehicles, equipment, and materials to specified control points.
4. Change traffic lights at locations to facilitate traffic movement.
5. Dispatch highway department crews to clear evacuation routes of snow or debris as required.
6. Dispatch tow trucks to locations for handling disabled vehicles and dispensing emergency
gasoline supplies.
7. Brief TCP crews on modifications to evacuation routes. Provide all evacuation support
crews appropriate maps, diagrams, and implementing instructions.
8. Contact appropriate government organizations or businesses to block access to the predicted
hazard area by rail, water, and air traffic.
9. Coordinate traffic and access control activities with the installation and adjacent jurisdictions.
Notify the installation EOC and adjacent jurisdictions when TCPs/ACPs have been
established or moved.
10. Direct the repositioning of traffic or access control points and/or mobilizing additional
resources as changes in conditions occur.
11. Review rosters to assure continuous, 24-hour operations, and assign traffic and access control
personnel to tasks and shifts where they are most needed. Provide a transition or situation
briefing to later shift personnel before they begin work.
References:
1. CSEPP Planning Guidance, Sections 8.8, 8.8.1, Appendix G.
2. CSEPP Capability Assessment for Readiness (CAR) 5.9.9, 5.9.10.

C-ROS III-19

C.3.5.E
Task: C.3.5.E Direct and Control Protective Actions for Schools and Day Care
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: All school and day care students and staff are sheltered in-place or are
promptly and safely evacuated to host schools, day care facilities, or reception centers; parents
are notified when and where to reunite with their children.
Steps:
1. Identify at-risk schools and day care centers.
2. Contact at-risk schools and day care centers and inform them of the protective action to be
implemented for their specific situation. Obtain information about any assistance they may
need.
3. Compile resource requests and contact resource providers to obtain needed support.
4. Stage transportation assets. Brief drivers on the hazard area, routes to follow, emergency
procedures, pick-up points, and final destinations.
5. Coordinate with traffic control personnel to expedite movement of transportation assets to
and from schools and day care centers.
6. EOC and/or school staffs notify host schools, day care facilities, or reception centers to
prepare to receive school and day care center evacuees.
7. If schools and day care centers were directed to shelter in place, provide appropriate
assistance for implementing sheltering measures.
8. Promptly communicate changes in directed protective actions (e.g., from shelter in place to
evacuation) to the affected schools. Repeat previous steps, as appropriate, to support the
change in protective action.
9. Provide parents and guardians information regarding protective actions taken at individual
schools and day care centers, the location of host schools and day care facilities, and
procedures for reuniting with their children.
References:
1. CSEPP Planning Guidance (CPG), Sections 8.9, 8.9.1, Appendix J.12-J.14.
2. SLG 101-Guide for All-Hazard Emergency Operations Plan (9/96), Attachment E, pg 5-E-1.
3. CSEPP Capability Assessment for Readiness (CAR) 5.10.4, 539.1-2.

C-ROS III-20

C.3.6.E
Task: C.3.6.E Direct and Control the Protection of Special Populations
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: All special populations are sheltered in-place or are promptly and safely
evacuated to host facilities or reception centers.
Steps:
1. Identify at-risk special populations and facilities.
2. Contact at-risk special populations and facilities and inform them of the protective action to
be implemented for their specific situation. Obtain information about any assistance they
may need.
3. Compile resource requests and contact resource providers to obtain needed support.
4. Stage transportation assets. Brief drivers on the hazard area, routes to follow, emergency
procedures, pick-up points, and final destinations.
5. Coordinate with traffic control personnel to expedite movement of transportation assets to
and from special population pick-up routes and special facilities.
6. Inform transportation dependent populations how to obtain transportation out of the hazard
area.
7. EOC notifies host facilities or reception centers to prepare to receive special population
evacuees.
8. If special populations or facilities were directed to shelter in place, provide appropriate
assistance for implementing sheltering measures.
9. Promptly communicate changes in directed protective actions (e.g., from shelter in place to
evacuation) to the affected special populations and facilities. Repeat previous steps, as
appropriate, to support the change in protective action.
10. Provide the public-at-large information regarding protective actions taken by special
populations and facilities, the location of host facilities or reception centers the special
populations have been evacuated to, and procedures for reuniting with their family members
who may be part of an affected special population.
References:
1. CSEPP Planning Guidance (CPG), Sections 8.9. 8.9.1, Appendix J.12-J.14.
2. SLG, Attachment E, pg 5-E-1.
3. CSEPP Capability Assessment for Readiness (CAR) 5.10.4.

C-ROS III-21

C.3.7.E
Task: C.3.7.E Provide Support to the Storage Installation
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Installation populations are safely evacuated to reception centers and
shelters; additional Army response resources are routed to the installation without delay.
Steps:
1. In response to installation requests and coordination, establish or modify traffic control
points to facilitate transport of patients and installation evacuees.
2. Provide evacuee information to reception center and shelter locations.
3. In response to requests, provide support (security, traffic control) to facilitate expeditious
movement of emergency supplies and equipment to the installation.
4. In response requests, facilitate movement of Army response augmentees from arrival sites to
the installation.
References:
1. Local EOP.
2. CAIRA Plan.
3. Local MOA/MOU(s).

C-ROS III-22

C.3.8.E
Task: C.3.8.E Request Supplementary Assistance
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Local and state declarations of emergency are prepared, signed, and
transmitted to higher authorities.
Steps:
1. EOC staff identifies any shortfalls in personnel, emergency supplies, equipment, or other
resources that affects its ability to respond to the emergency.
2. Appropriate emergency management officials determine that effective response is beyond
local capability and that additional assistance is necessary.
3. Prepare and sign local declaration of emergency.
4. The Declaration is forwarded to the Governor’s office or other appropriate agency.
5. At the state level, the Governor makes a determination that the emergency situation is of such
severity and magnitude that Federal assistance is necessary.
6. Prepare the state declaration of emergency describing the state and local efforts and resources
that have been or will be used to alleviate the emergency, and defining the type and extent of
Federal aid required.
7. The Governor signs the Declaration and forwards it to appropriate Federal authorities.
References:
1.
2.
3.
4.

State Comprehensive Emergency Management Plan (CEMP),
CSEPP Capability Assessment for Readiness (CAR) 5.8, 6.2,6.3
Local EOP
MOA/MOU(s).

C-ROS III-23

C.3.9.E/F
Task: C.3.9.E/F Track the Location and Status of Patients
Evaluated Component: Emergency Operations Center Staff, Medical Treatment Facility
Expected Outcomes: The emergency services coordinator or senior elected official is satisfied
that patients’ medical needs are addressed.
Steps:
1. EOC staff receives initial and follow-up reports from the field or medical treatment facility
about ill, injured, or exposed persons.
2. Patient information is posted to status boards and the emergency services coordinator or
senior elected official is briefed.
3. EOC staff identifies delays in patient care passes and this information immediately to the
emergency services coordinator or senior elected official for consideration and possible
action.
4. EOC staff coordinates with the installation EOC staff and exchanges information regarding
the status and location of both installation and community patients.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS III-24

C.3.10.E
Task: C.3.10.E Direct and Control Public Information Activities
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The JIC is activated and operated in accordance with established
protocols and MOAs; without interruptions in providing timely and accurate emergency public
information.
Steps:
1. The PIO and public information staff conduct initial public information and JIS activities
from the EOC or other designated area(s).
2. The PIO coordinates with the installation PAO and PIOs from other affected jurisdictions to
determine their ability to support, activate and operate the JIC. The PIO advises the EMD on
the status of the JIS and makes recommendations for activating the JIC.
3. If authorized by local protocols or MOAs, the EMD directs the activation of the JIC. If the
authority to activate the JIC is held jointly by the local government and the Installation
Commander, local protocols and MOAs are followed to direct JIC activation.
4. The EMD assigns the PIO and/or public affairs to the EOC and the JIC according to staff
availability, response priorities, and the JIC plan.
5. The PIO announces the shift of focus for the jurisdiction’s public information activities from
the EOC to the JIC once it is activated and operating.
6. The PIO and/or the public affairs staff keep the EMD informed about JIS and JIC operations
so that the direction and control of public information activities can be adjusted to suit the
circumstances.
References:
1. CSEPP Planning Guidance, Appendix J, Emergency Public Information.
2. CSEPP Glossary, IEM.
3. ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-25

A/C.3.1.E
Task: A/C.3.1.E Conduct EOC Media Operations
Evaluated Component: Emergency Operations Center Staffs
Expected Outcomes: The public-at-risk is provided information that supports protective action
instructions; the public-at-large is provided sufficient information to correctly identify their lack
of risk from the hazard; other agencies and government organization involved in the response are
aware of what the public has been told; the media is informed about the accident and the
jurisdiction’s response.
Steps:
1. The PIO/PAO gathers information about the event, the initial response, and emergency
information to be provided to the public.
2. The PIO/PAO selects an appropriate pre-scripted/pre-approved media release or prepares an
original media release to provide initial emergency information and confirmation of the event
to the public.
3. The PIO/PAO and/or public information staff prepares follow-up media releases to provide
the public updated information or new information regarding the off-post emergency
response. If circumstances allow, the PIO/PAO coordinates the content of the media releases
prior to dissemination.
4. The installation Commander, EMD or designated representative reviews and approves all
media releases prior to dissemination.
5. The PIO/PAO and/or public information staff disseminates media releases to the media,
according to local plans and procedures. The PIO sends copies via FAX or e-mail to the
installation EOC, other off-post EOCs, the JIC, and others as required by local plans,
procedures, and MOAs/MOUs.
6. If not otherwise performed at the JIC, the PIO/PAO and/or public information staff monitor
media reports for accuracy and content to identify items that may cause a misunderstanding
of protective action instructions for the public or that misrepresent the emergency response.
The PIO/PAO and/or the public information staff contact the media to amplify, clarify, or
correct protective action instructions and information regarding the response.
7. The PIO/PAO schedule and conduct media briefings, as the situation requires.
8. The PIO/PAO maintains two-way communication with the JIC to provide information about
the response and to be informed about information provided to the media.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraphs 3-4 and 3-5.
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-26

A/C.3.2.J
Task: A/C.3.2.J Activate and Operate the JIC
Element: Joint Information Center Staff
Expected Outcomes: A Joint Information Center fully capable of performing all emergency
public information operations is established.
Steps:
1. Staffs from response organizations arrive at the JIC.
2. JIC staff change the facility from its “ready” configuration to its operational configuration
according to the JIC plan.
3. IRFC and all EOCs are informed that the JIC is operational and that direction and control of
public affairs/public information activities has shifted from the EOC to the JIC.
4. A news release is issued declaring JIC operational.
5. Establish security.
6. Promptly post significant response information in the JIC. This information is archived for
subsequent analysis, investigations, and preparation of official reports.
7. Plan for uninterrupted 24-hour operations to include publication of schedules that cover all
shifts with adequate staff.
8. Maintain continuous JIC operations during rest, meal breaks, and shift changes. Conduct
staff transition briefings in accordance to the JIC plan.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraph 3-4 and 3-5
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-27

A/C.3.3.J
Task: A/C.3.3.J Provide Emergency Public Information to the Media and the Public
Element: Joint Information System
Expected Outcomes: There is a continual flow of information between the JIC, the respective
EOCs, and other participating response organizations; interruptions in providing timely and
accurate emergency public information do not occur.
Steps:
1. JIC staff gathers information about the event, the response, and emergency information to be
provided to the public.
2. JIC staff prepares media releases to provide the public updated or new emergency
information. JIC staff coordinates the content of the media releases prior to dissemination.
3. JIC staff disseminates media releases to the media according to local plans and procedures.
4. JIC staff sends copies of all media releases via FAX or e-mail to the installation EOC,
affected jurisdictions’ EOCs, and local government officials and congressional offices.
5. JIC spokespersons from appropriate jurisdictions provide the media with briefings on
significant events in a coordinated, complete, accurate, and timely manner.
6. JIC staff monitors media reports for accuracy to identify items that may cause a
misunderstanding of emergency instructions to the public or that misrepresent the response.
The PAO, PIO, or the JIC staff contact the media to amplify, clarify, or correct information.
7. JIC staff arranges use of a facility for media briefings; prepare graphic materials, video or
still photos, copies of news releases, and announce the time and place for the briefing in
sufficient time to permit media coverage.
8. JIC staff replies to media inquiries with coordinated, authorized information that is accurate,
clear, and complete in a timely manner.
9. JIC staff maintains a log of all media inquiries.
10. Public inquiry team provides prompt, accurate, consistent, and responsive emergency
information.
11. Rumors or misinformation from either media accounts or the public are tracked and brought
to the attention of PIOs/PAOs and are clarified and corrected as appropriate.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraphs 3-4 and 3-5
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-28

A/C.3.4.J
Task: A/C.3.4.J Provide Emergency Public Information Through Media Releases
Element: Emergency Operations Center, Joint Information Center
Expected Outcomes: The public-at-risk is provided information that supports protective action
instructions; the public-at-large is provided sufficient information to correctly identify their lack
of risk from the hazard; other agencies and government organization involved in the response are
aware of what the public has been told; the media is informed about the accident and the Army’s
response directly from Army officials.
Steps:
1. PIO/PAO gathers information about the event, the initial Army response, and emergency
information to be provided to the public.
2. PIO/PAO prepares a media release to provide initial emergency information and
confirmation of the event to the public.
3. PIO/PAO prepares follow-up media releases. PIO/PAO coordinates the content of the media
releases through the JIS or JIC.
4. Designated representatives reviews and approves all media releases.
5. PIO/PAO disseminates media releases to the media. PIO/PAO sends copies to headquarters
PA offices, off-post EOCs, the JIC, local government officials and congressional offices.
6. PIO/PAO monitors media reports for accuracy and content to identify items that may cause a
misunderstanding of protective action instructions to the public or that misrepresent the
response. PIO/PAO contacts the media to amplify, clarify, or correct information regarding
the response.
7. The IRFC or PIO/PAO schedule and conduct media briefings.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraphs 3-4 and 3-5
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-29

A/C.3.5.E
Task: A/C.3.5.E Request and Coordinate PAO Augmentation
Element: Emergency Operations Center Staffs
Expected Outcomes: The public affairs effort and JIC is supported by sufficient PIOs/PAOs
and support staff; without interruptions in providing timely and accurate emergency public
information.
Steps:
1. Determine the need for PIO/PAO augmentation.
2. Call off-duty PIO/PAO and support staff to report to the EOC or JIC. Call to duty includes
information about safe routes and instructions on shift assignment
3. Request PIO/PAO and support staff augmentation from other sources.
4. Coordinate the arrival of and arrange logistic support for PIO/PAO and support staff
augmentees.
5. Assign PIO/PAO and support staff augmentees to tasks and shifts.
6. Provide a transition or situation brief to the augmentees before they begin work. Ensure
augmentees understand that they are under the operational control of the IRFC.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraphs 3-4 and 3-5.
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-30

A/C.3.6.J
Task: A/C.3.6.J Coordinate Joint and Command Level Media Briefings
Element: Emergency Operations Center Staffs, Joint Information Center
Expected Outcomes: The command level news briefing is informative, and establishes the
Army leadership as competent and confident. Jurisdiction spokespersons are viewed by the
media and the public as credible and accessible.
Steps:
1. PIOs/PAOs consults with the IRFC/FOSC on the time, place, scope, and purpose of news
briefing.
2. The public affairs staff in the EOC and JIC coordinates with jurisdictional PIOs/PAOs to
obtain Army, or elected official to participate in the briefing.
3. If joint news conference is arranged, the PIOs/PAOs or public affairs staff coordinates with
the JIC or EOC to determine when and where the conference will be held, the information to
be presented, the order of presentation, and other conference protocols.
4. Jurisdictional PIOs/PAOs arrange for the use of a facility for the media briefing; prepare
graphic materials, video or still photos, copies of news releases, and announce the time and
place for the briefing in sufficient time to permit media coverage.
5. IRFC/FOSC and the PAO plan the Army presentation to ensure that the Army message is
clear.
6. PAO arrange for the state and local officials to pre-brief the IRFC/FOSC and each other so
there will be no surprise announcements during the press conference.
7. PAO collaborates with the moderator and off-post PIOs to ensure that satisfactory ground
rules are established for the news conference, to include: spokesperson introductions, order
of presentations, time available for presentations, and availability and use of props.
8. IRFC/FOSC presents an explanation of what happened and what the Army is doing in
response, and establishes future accessibility of Army spokespersons for follow on questions
and future briefings.
References:
1.
2.
3.
4.

DA PAM 50-6, paragraphs 3-4 and 3-5
CSEPP Planning Guidance, Appendix J, Emergency Public Information.
CSEPP Glossary, IEM.
ORISE Emergency Public Information Pocket Guide, 5th Ed.

C-ROS III-31

This page not used.

C-ROS III-32

Response Operating System IV: Protection
This ROS includes all activities related to assuring protection of on- and off-post general and
special populations through making appropriate PADs, using sirens and other warning methods,
disseminating warning messages, providing access control and security, and providing screening
and decontamination.
PERFORMANCE MAP
INSTALLATION
Field
EOC
A.4.1.E
Recommend
CENLs, PARs, and
PADs
A.4.2.E Determine
On-Post PAD

STATE/COUNTY
Field
EOC
C.4.1.E Make
Protective Action
Decisions
C.4.2.E Activate
Primary Indoor and
Outdoor Warning
Systems
C.4.3.E Activate
Alternative or
Supplementary
Warning Methods
C.4.4.E Select or
Prepare Protective
Action Messages

A.4.3.E Activate
On-Post Indoor and
Outdoor Warning
Systems
A.4.4.F Control OnPost Population
Movement, Exit,
and Entry
A.4.5.F Assemble,
Screen, and Account
for the On-Post
Population

C.4.5.F Conduct
Route Alerting
A.4.6.E Provide
Transportation to
Evacuate the Post
Population

A.4.7.F Set Up and
Operate Personnel
Decontamination
Station
A.4.8.F Set Up and
Operate Equipment
Decontamination
Station

C.4.6.E Disseminate
Protective Action
Messages
C.4.7.F Activate
Traffic and Access
Control Points
C.4.8.F Implement
Protective Actions
for Schools and Day
Care
C.4.9.F Implement
Protection of
Special Populations
C-ROS IV-1

A.4.1.E
Task: A.4.1.E Recommend CENLs, PARs, and PADs
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Accurate recommendations for the CENL and optimum PARs and PADs
are provided to the IRFC or designated representative. Recommendations to adjust or cancel
CENLs, PARs and PADs are made as conditions warrant.
Steps:
1. Hazard analysts review the hazard prediction system outputs and select the appropriate
CENL.
2. Hazard analysts recommend the PAR for off-post and present that to the IRFC or designated
representative.
3. Hazard analysts recommend the PAD for on-post and present that to the IRFC or designated
representative.
4. Hazard analysts repeat the above steps when new information is modeled, thus proposing the
adjustment or cancellation of CENLs, PARs, and PADs when appropriate. Use currently
available models and other tools to analyze shelter in place exit strategies. This includes the
ventilation, or exit from shelters, during or promptly following passage of vapor plumes.
References:
1. DA PAM 50-6, paragraphs 3-4, 3-5, 11-2, 11-3, and 11-4.

C-ROS IV-2

A.4.2.E
Task: A.4.2.E Determine On-Post PAD
Evaluated Component: Emergency Operations Center Staff, IRFC
Expected Outcomes: The IRF Commander (IRFC) or designated representative decides the
optimum PAD for on-post and announces the decision for implementation.
Steps:
1. IRFC or designated representative reviews the hazard analysis results and PAD
recommendations and confirms that they are consistent with the information about the event
and current meteorology.
2. IRFC or designated representative considers consequence management scenarios to
determine their influence on the PAD for the post population.
3. The IRFC or designated representative decides the on-post PAD.
4. The IRFC declares the on-post PAD.
5. The IRFC or designated representative confirms that orders implementing the PAD are
consistent with the decision.
6. The IRFC or designated representative adjusts or cancels the PAD as appropriate after
considering new hazard analyses.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.

C-ROS IV-3

A.4.3.E
Task: A.4.3.E Activate On-Post Indoor and Outdoor Warning Systems
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: All persons initially in the predicted hazard area (wedge) are instructed on
protective actions appropriate for their specific location within eight minutes of the PAD.
Steps:
1. Prepare warning message to be broadcast over indoor or outdoor warning systems. If a
location other than the EOC activates the warning systems, ensure they know the appropriate
warning messages to be broadcast.
2. Activate indoor and outdoor systems with sufficient lead time so that initial warning is
completed within eight minutes of the PAD being determined.
3. Activate auxiliary warning systems and devices. If a location other than the EOC activates
auxiliary warning systems and devices, ensure they know the appropriate warning messages
to be broadcast.
4. Confirm that the warning systems have functioned and have broadcast the appropriate
warning messages in all affected sectors or zones. Immediately notify the IRF Commander
of any failure of primary warning systems or devices.
5. Immediately activate backup warning systems to cover any zone or sector where warning
system or devices failed. Backup systems include route alerting by security forces, and radio
and telephonic notification to selected facilities. Notification messages on backup systems
and devices will be specific to the sectors or zones affected.
6. EOC staff reactivates primary on-post indoor and outdoor warning systems with appropriate
notification messages at least every 12 minutes for the first hour, and every 20 minutes
thereafter, as long as there is danger in the affected areas, unless directed otherwise by the
IRFC. NOTE: Indoor timing is conducted in accordance with the CAIRA Plan or SOP.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. CAIRA Plan and SOPs.
3. Installation MOAs/MOUs.

C-ROS IV-4

A.4.4.F
Task: A.4.4.F Control On-Post Population Movement, Exit, and Entry
Element: Security Forces
Expected Outcomes: Manned TCPs and unmanned barricades are in place in time to expedite
prompt and orderly evacuation. Access to hazardous areas is prevented. At risk post population
is evacuated safely.
Steps:
1.
2.
3.
4.
5.
6.
7.
8.

Deploy to TCPs as instructed.
Don PPE, if needed. Set up TCPs or barricades promptly at the proper location.
Make communications checks and report operational status to the EOC.
Instruct evacuees and expedite their movement to safe locations. Give priority to emergency
vehicles.
Report, treat, and arrange transport for known or potential agent exposure victims.
Prohibit unauthorized entry into safety zones, and expedite authorized responder access to
the accident site.
Relocate the TCP if warranted.
Control reentry into evacuated areas.

References:
1. DA PAM 50-6, paragraphs 3-5 and 5-4.
2. Installation Guard Orders.

C-ROS IV-5

A.4.5.F
Task: A.4.5.F Assemble, Screen, and Account for the On-Post Population
Element: On-Post Offices, Work Areas, and Facilities
Expected Outcomes: The on-post population is accounted for and screened for agent exposure;
the on-post population is ready to evacuate when directed.
Steps:
1. Activate local area alarms to complement the A & N systems.
2. Open assembly points in their facility or area of responsibility.
3. Account for all personnel by name and category (i.e., employee, visitor, contractor, or
resident).
4. Identify and attempt to locate and warn unaccounted for persons.
5. Report the status of personnel in their facility or area to the EOC.
6. Screen personnel for potential for agent exposure, based on location when the release
occurred, travel to the assembly point, and presenting symptoms of exposure.
7. Treat and arrange transport for known or potential agent exposure victims.
8. Oversee SIP procedures.
9. Direct unaffected personnel to appropriate safe locations via approved evacuation routes.
References:
1. DA PAM 50-6, paragraph 3-5.
2. MOAs/MOUs with off-post jurisdictions regarding evacuation of post population.

C-ROS IV-6

A.4.6.E
Task: A.4.6.E Provide Transportation to Evacuate the Post Population
Element: Emergency Operations Center Staff
Expected Outcomes: Sufficient transport vehicles and drivers are available where and when
needed to evacuate all or part of the post population to a safe location.
Steps:
1. Activate the evacuation transportation plan.
2. Determine the number of transportation dependent people.
3. Determine availability of transportation/ motor pool assets (vehicles and drivers) for
evacuation support. If additional support is required, obtain contract or other support.
4. Coordinate with local jurisdictions for safe evacuation routes and reception center or shelter
locations
5. Direct supplemental transportation assets to pre-designated or ad hoc assembly points,
identifying safe travel routes.
6. Drivers ensure that vehicles are in serviceable condition and have adequate fuel to support
the mission prior to leaving for assembly points. Configure vehicles to accommodate special
populations.
7. Form evacuation convoys at the assembly points. Brief drivers and provide maps and
communications equipment. Conduct a communications check.
8. Load vehicles, accounting for all passengers by a vehicle manifest or some other positive
means.
9. Inform local jurisdictions when the evacuation has started.
10. Receive reports when evacuees have arrived at designated reception centers or shelters.
References:
1. DA PAM 50-6, paragraphs 3-4 and 3-5.
2. MOAs/MOUs or contracts to provide evacuation transport vehicles and drivers.

C-ROS IV-7

A.4.7.F
Task: A 4.7.F Set Up and Operate Personnel Decontamination Station
Element: Decontamination Team
Expected Outcomes: Contaminated protective clothing is prevented from leaving the accident
scene. Personnel in the clean area are protected from contamination.
Steps:
1. Select a location for the PDS within the contamination reduction area (CRA) that is large
enough for efficient operations, is separate from equipment decontamination operations, has
direct approaches from both the accident site and the staging area, and is between the hot line
and contamination control line.
2. Set-up the PDS IAW guidance from the FCP.
3. Confirm that sufficient personnel, materials and supplies are available to assist responders
exiting from the accident site and to sustain personnel decontamination operations for the
duration of the response.
4. Operate the PDS.
5. Record the name, time and method of decontamination, post decontamination monitoring
results, and monitoring instrument used for all persons processed through the PDS.
6. Once through the PDS, exiting responders report to the staging area for rest, reequipping, and
subsequent assignment to duty.
7. Report PDS operations to the FCP and/or EOC. Request additional personnel or equipment
from the FCP and/or EOC.
References:
1. DA PAM 50-6, paragraphs 3-5, 13-2 and 13-3.

C-ROS IV-8

A.4.8.F
Task: A.4.8.F Set Up and Operate Equipment Decontamination Station
Element: Decontamination Team
Expected Outcomes: Tool and equipment used inside the contamination control line are
prevented from leaving the accident site until decontamination is assured.
Steps:
1. Select a location for the EDS within the contamination reduction area (CRA) that is large
enough for efficient operations, is separate from personnel decontamination operations, has
direct approaches from both the accident site and the staging area, and is between the hot line
and contamination control line.
2. Setup the EDS IAW guidance from the FCP.
3. Confirm that sufficient personnel, materials and supplies are available to process equipment
and materials from the accident site and to sustain equipment decontamination operations for
the duration of the response.
4. Operate the EDS.
5. Record a unique identifier for each item of equipment or container of material, the time and
method of decontamination, post decontamination monitoring results, and monitoring
instrument used for all items processed through the EDS. Permanently mark these items with
their decontamination status.
6. Report EDS operations to the FCP and/or EOC. Request additional personnel or equipment
from the FCP and/or EOC.
References:
1. DA PAM 50-6, paragraphs 3-5, 5-1, 5-2, 5-3, 5-4, 7-3, 9-2, 9-3, 9-4, and 13-5.

C-ROS IV-9

C.4.1.E
Task: C.4.1.E Make Protective Action Decisions
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Protective action decisions appropriate for the risk presented to the
jurisdiction’s population.
Steps:
1. The off-post PAR is received from the installation.
2. The EMD or designee evaluates the PAR using such factors as projected exposure from
computer models, exposure from field measurements, protective action guides in the
jurisdiction plan, shelter availability, evacuation time estimates, and relative exposure
savings between evacuation and sheltering.
3. If analysis factors match predetermined criteria, pre-existing protective action decisions are
used. Otherwise, the EMD or designee PAD makes the decision based on judgment and
experience.
4. The EMD or designee announces the decision to EOC staff.
5. The EMD or other decision-making authority adjusts or cancels the PAD as appropriate after
considering new data.
6. The PAD is communicated to the installation EOC and other off-post jurisdictions as soon as
practicable.
References:
1. CSEPP Planning Guidance, Section 7, 8.8, 8.5.1, Appendix D, N.2.1.1, N.3.3.
2. SLG 101, Guide for All-Hazard Emergency Operations Plan (9/96), Attachment E, Pg. 6-E-9
Evacuation & In-Place Sheltering.

C-ROS IV-10

C.4.2.E
Task: C.4.2.E Activate Primary Indoor and Outdoor Warning Systems
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The jurisdiction’s population-at-risk is alerted and warned to take
appropriate protective actions within established time limitations.
Steps:
1. Select a pre-scripted message or prepare an ad hoc message for broadcast over indoor
(typically tone alert radios) and outdoor (typically sirens) warning systems.
2. Select individual sirens/radios or groups of sirens/radios for activation as appropriate for the
area at risk (including the installation, if required by MOA/MOU).
3. Activate outdoor system and/or indoor systems.
4. Confirm that the warning systems have functioned and have broadcast the appropriate
warning messages in all affected sectors or zones. Immediately notify the EMD of any failure
of primary warning systems or devices.
5. EOC reactivates primary off-post systems with appropriate warning messages at least every
12 minutes for the first hour, and every 20 minutes thereafter, as long as there is danger in the
affected areas, unless directed by the EMD.
6. Place backup warning systems on standby in event of primary system failure.
7. Directly notify specified facilities such as large businesses, highway administrators, major
recreational facilities, airports, railroads, or institutions, to perform initial response actions,
according to established procedures.
References:
1. CSEPP Planning Guidance, Appendix C, C-2, Section 8.7, Appendix F, F.17.
2. SLG 101. Attachment E. 6-E-8.

C-ROS IV-11

C.4.3.E
Task: C.4.3.E Activate Alternative or Supplementary Warning Methods
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: All persons in the predicted hazard area receive the appropriate protective
action warning.
Steps:
1. Identify failures in primary warning systems and their locations.
2. Identify alternate or supplementary methods (e.g., route alerting, pagers, signs, visual signals,
etc.) of alert and warning that can be used in areas where primary systems have failed.
3. Determine the feasibility of route alerting by assessing the following factors:
a. The plume arrival time for the area requiring route alerting.
b. The time required for assets to arrive at the designated routes.
c. The availability of safe routes to, from, and within the alert area.
d. The amount of time required to complete the route.
4. Activate or implement appropriate alternate or supplementary alert and warning systems.
5. If route alerting is selected, provide the route alerting assets information regarding safe routes
to and from the alert location and any required hazard information (e.g., time to abandon the
route).
6. Determine the impact of a delayed protective action warning on the affected population-atrisk and inform the EMD or designee. The EMD or designee adjusts the jurisdiction’s
response activities accordingly.
References:
1. CSEPP Planning Guidance, Appendix F.
2. SLG 101, Attachment E, 6-E-7, 8.

C-ROS IV-12

C.4.4.E
Task: C.4.4.E Select or Prepare Protective Action Messages
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Appropriate protective action messages are able to be disseminated to the
affected population.
Steps:
1. Identify and select pre-scripted protective action message appropriate for the PAD for
broadcast via the EAS or other broadcast media.
2. Fill in blanks or modify selected messages with information specific to the accident.
3. Prepare ad hoc message if there are no pre-scripted messages appropriate for the PAD.
4. Ensure needs of mobility, visual, or hearing impaired, non-English speakers, and institutions
are addressed in the protective action messages.
5. Provide copies of selected message(s) to other EOCs if required by procedures.
References:
1. CSEPP Planning Guidance, Appendix. F, F-4, Appendix J, J-13, Section 8.7.
2. SLG 101, Sections 2.2, 2.2.2, 2.3, 7.1, 8.2, 8.7 (7-6, 7-9, 7-12, 7-13, 7-14), 8.9, 8.14.2, C.6.d,
Appendix J, J.7, J.16 thru J.25, K.12.

C-ROS IV-13

C.4.5.F
Task: C.4.5.F Conduct Route Alerting
Evaluated Component: Fire Department, Law Enforcement Agency, and Public Works
Department Personnel
Expected Outcomes: All persons in the predicted hazard area receive the appropriate protective
action warning.
Steps:
1. Receive the requirement to conduct route alerting from the EOC.
2. Identify route alerting teams and vehicles.
3. Supervisors provide teams with maps and directions for the area where they are to conduct
route alerting, brief teams on safe routes to and from the area, expected stay times, and other
hazard protection information, and provide teams a copy of the message to be broadcast over
the vehicle public address system.
4. Route alert teams conduct population warning, traveling at a speed that ensures the entire
message is heard as they pass through their designated warning areas.
5. Route alert teams provide status reports according to established plans and procedures.
References:
1. CSEPP Planning Guidance, Appendix F, F-3, 4, 21, 22.
2. SLG 101, Attachment E, 6-E-7, 8.

C-ROS IV-14

C.4.6.E
Task: C.4.6.E Disseminate Protective Action Messages
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: The population-at-risk is warned and provided appropriate protective
action information.
Steps:
1. Place EAS stations or other local broadcast media on standby to receive messages.
2. Identify whether the EAS stations or local broadcast media are to use propositioned and prescripted messages or ad hoc messages.
3. Provide the EAS stations or local broadcast media changes to the propositioned and prescripted messages or provide the ad hoc messages prior to broadcast, as required.
4. Inform participating EAS stations or local broadcast media of the time interval that the
protective action messages are to be broadcast.
5. EAS stations or other media broadcast the message(s) within specified time and at the
specified interval.
6. If the capability exists, make direct EAS broadcasts according to established procedures.
References:
1. CSEPP Planning Guidance, Appendix C, F, and Appendix J; Sect. 8.7.
2. SLG 101, Attachment E, 6-E-7, 8.

C-ROS IV-15

C.4.7.F
Task: C.4.7.F Activate Traffic and Access Control Points
Evaluated Component: Traffic and Access Control Points
Expected Outcomes: Traffic control points are in place in time to support the evacuation order;
an orderly evacuation facilitated; access to the predicted hazard area is prevented.
Steps:
1. If sufficient time is available, inventory and stage crews, vehicles, and equipment to support
establishment of the specified ACP/TCPs.
2. Move to designated locations.
3. Set up equipment in the proper locations to prevent access to restricted area and to direct
movement out of the area.
4. Make communications checks and report operational status to the appropriate supervisor or
EOC staff. Make follow-up reports at regular intervals.
5. Direct evacuees along evacuation routes.
6. Prevent unauthorized access into the predicted hazard area. Facilitate the movement of
emergency vehicles and crews through restricted areas.
7. Promptly relocate TCPs and ACPs as directed by supervisors.
References:
1. CSEPP Planning Guidance, Sect. 8.8, 8.8.1, Appendix G.
2. CSEPP Capability Assessment for Readiness (CAR) 5.9.9,5.9.10, 539.1-2.

C-ROS IV-16

C.4.8.F
Task: C.4.8.F Implement Protective Actions for Schools and Day Care
Evaluated Component: Schools and Day Care Centers; Field Elements
Expected Outcomes: All school and day care students and personnel are sheltered in place or
are promptly and safely evacuated to host schools, day care facilities, or reception centers.
Steps:
1. If directed to shelter in-place, implement normal, expedient, or pressurized shelter-in-place
procedures, following local procedures.
2. If directed to evacuate, identify transportation resources needed and request their prompt
deployment, including requesting additional resources.
3. Transportation providers:
a. Mobilize vehicles and crews.
b. Brief drivers on emergency procedures, location of pick-up point, location of host facility
(destination), emergency procedures, and routes to follow to the pick-up point and final
destination.
c. Establish and maintain communication for the duration of the evacuation.
4. If privately owned vehicles are used (e.g., by a small day care facility), drivers are provided
maps and are briefed on emergency procedures, the destination, and the route to follow.
5. Children and accompanying adults are assembled, boarded on buses or other transportation
assets, and transported to the host facility.
6. Schools and day care centers respond promptly and correctly to changes protective action
(e.g., from sheltering in-place to evacuation).
References:
1. CSEPP Planning Guidance (CPG), Section. 8.9, 8.9.1, Appendix J.12-J.14.
2. SLG, Attachment E, pg. 5-E-1, 8.12, 8.12.1.
3. CSEPP Capability Assessment for Readiness (CAR) 5.10.4.

C-ROS IV-17

C.4.9.F
Task: C.4.9.F Implement Protection of Special Populations
Evaluated Component: Special Populations Sites
Expected Outcomes: All special populations are sheltered in place or are promptly and safely
evacuated to host facilities or reception centers.
Steps:
1. If directed to shelter in-place, implement normal, expedient, or pressurized shelter-in-place
procedures, following local procedures.
2. If directed to evacuate, identify transportation resources needed and request their prompt
deployment, including requesting additional resources.
3. Transportation providers:
a. Mobilize vehicles and crews.
b. Brief drivers on emergency procedures, location of pick-up points, location of host
facility (destination), emergency procedures, and routes to follow to the pick-up points
and final destination.
c. Establish and maintain communication for the duration of the evacuation.
4. If privately owned vehicles are used, drivers are provided maps and are briefed on
emergency procedures, the destination, and the route to follow.
5. Institutional populations are assembled, boarded on buses or other transportation assets, and
transported to the host facility.
6. Special populations and facilities respond promptly and correctly to changes protective
action (e.g., from sheltering in-place to evacuation).
References:
1. CSEPP Planning Guidance (CPG), Section 8.9. 8.9.1, Appendix J.12-J.14.
2. SLG 101, Attachment E, pg 5-E-1, 8.12, 8.12.1.
3. CSEPP Capability Assessment for Readiness (CAR) 5.10.4.

C-ROS IV-18

Response Operating System V: Victim Care
This ROS includes all activities related to treating on-post contaminated casualties at the
accident site and depot, victim transport, treatment at off-post medical facilities, patient tracking,
and handling and tracking disposition of human remains.
PERFORMANCE MAP
INSTALLATION
Field
EOC
A.5.1.F Provide
Immediate
Emergency Aid at
the CAI Site
A.5.2.F Provide
Emergency Triage,
Treatment, and
Stabilization at CAI
Site
A.5.3.F Victim
A.5.4.E Track the
Status Reports
Location and Status
of Patients
A.5.5.F
Decontaminate
Patients at the CAI
Site
A.5.6.F Prepare
Medical Facility to
Receive Patients

A.5.7.F Transport
Patients to a Medical
Facility
A.5.8.F Treat
Patients at a Medical
facility
A.5.9.F Collect and
Decontaminate
Human Remains

A.5.10.E Coordinate
the Disposition of
Human Remains

STATE/COUNTY
Field
EOC
C.5.1.F Prepare
Medical Treatment
Facility to Receive
Patients
C.5.2.F Screen
Evacuees for Agent
Contamination
C.5.3.F Treat
Patients at the
Screening Site
C.5.4.F
Decontaminate
Potentially Exposed
Evacuees
C.5.5.F
Decontaminate
Patients at the
Screening Location
or Medical
Treatment Facility
C.5.6.F Transport
Patients to a Medical
Treatment Facility
C.5.7.F Treat
Patients at a Medical
Treatment Facility
C.5.8.F Collect and
Decontaminate
Human Remains

C-ROS V-1

C.5.9.E Coordinate
the Disposition of
Human Remains

A.5.1.F
Task: A.5.1.F Provide Immediate Emergency Aid at the CAI Site
Evaluated Component: Non-Medical First Responders, Work Teams, and Security Teams
Expected Outcomes: Victims are saved from additional trauma, injury, and agent exposure.
Appropriate life saving self-aid and first-aid is accomplished.
Steps:
1. Victims and co-workers perform immediate self-aid and buddy-aid, continuing until medical
response teams assume treatment. This includes:
a. Donning PPE, as appropriate.
b. Moving victims from the immediate danger area.
c. Providing the airway, breathing, and circulation (ABC) of CPR, controlling blood loss,
supporting fractures, and administering antidotes.
2. Removing gross contamination from the victim’s exposed skin and PPE.
3. Move victims to the emergency PDS/PDS, continuing life-support and first aid treatment
during movement.
4. If a PDS is not established, conduct expedient decontamination.
5. Arrange victims for immediate triage by the medical response team upon completion of
decontamination procedures.
6. Victims and non-medical responders contribute to patient history, with particular attention
given to the agent antidote regimen and decontamination processes accomplished.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-2

A.5.2.F
Task: A.5.2.F Provide Emergency Triage, Treatment, and Stabilization at CAI Site
Evaluated Component: Medical Response Team
Expected Outcome: The patient is stabilized and taken to a medical facility in time to prevent
death or permanent incapacitation.
Steps:
1.
2.
3.
4.
5.
6.

Medical responders don appropriate PPE.
Begin proper triage procedures at the emergency PDS.
Conduct primary patient assessment/decontamination (if needed).
Address life-threatening issues and establish patient history.
Treat signs and symptoms. Continually assess the patient.
Determine if patient will be transported the on-post medical facility or an off-post medical
facility.
7. Prepare victim for transport to the medical facility. Continue patient treatment while
preparing patients for transport.
8. Provide patient tracking information to medical services coordinator (s).
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-3

A.5.3.F
Task: A.5.3.F Victim Status Reports
Evaluated Component: Work Teams; Security Teams; Field Medical Teams, Medical Facility
Expected Outcomes: The IRFC has current information about the location and status of all
victims of injury or agent exposure.
Steps:
1. Workers and responders make initial reports from the field about the location and status
(extent of injury and exposure, and care being provided) of all injured or exposed persons.
2. Field supervisors or medical staff makes regular update reports from the incident site or the
medical facility about the location and status (extent of injury and exposure, and care being
provided) of all injured or exposed persons.
3. Field supervisors or medical staff make regular update reports from the incident site or the
post medical facility about delays in care for victims, and recommend or request assistance to
remedy the delay.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-4

A.5.4.E
Task: A.5.4.E Track the Location and Status of Patients
Evaluated Component: Emergency Operations Center, Medical Facility
Expected Outcomes: The IRFC is satisfied that patients’ identities are confirmed, that their
medical needs are taken care of, and that accurate information is available to notify patients’
next-of-kin. No patient’s identity or information is mistakenly released in reports or news
releases.
Steps:
1. The medical facility and the EOC staff receives initial and follow-up reports from the field or
medical facility about the location and status (extent of injury and exposure, and care being
provided) of persons on-post and off-post who are ill, injured or exposed as a result of the
CAI.
2. Patient information is posted to status boards in the EOC and on-post medical facility and the
IRFC is briefed in accordance with local procedures.
3. The medical facility and EOC staff periodically solicits updates on patients if they are not
forthcoming from the field.
4. The medical facility and EOC staff identify delays in patient care.
5. The medical facility and EOC staff coordinate with county and state health
department/medical services coordinator and exchange information regarding the status and
location of both installation and community patients.
6. The identity of patients from the Army installation is positively confirmed by an Army
medical professional or a supervisor before next-of-kin notifications are made or reports or
news releases are made that identify patients by name.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-5

A.5.5.F
Task: A.5.5.F Decontaminate Patients at the CAI Site
Evaluated Component: Non-Medical First Responders, Medical Response Team
Expected Outcome: Effective decontamination, making the patient as clean as possible, to
reduce contamination to a level that is no longer a threat to the patient or the responder.
Steps:
1. Don PPE.
2. Conduct gross decontamination at the emergency PDS/PDS:
a. Remove all patient clothing and belongings and secure.
b. Begin with the least aggressive decontamination methods, using warm water and
decontaminating solutions. Wash exposed areas gently under a stream of water and scrub
with a soft brush or surgical sponge.
c. Decontaminate patient from the head down; prevent contamination of open wounds.
Decontaminate exposed wounds and eyes before intact skin. Cover wounds with
waterproof dressing after decontamination.
3. Remove contaminants to the level that they are no threat to the patient or response personnel.
4. Isolate the patient to prevent the spread of any remaining contaminants and prepare patient
for transport to a medical treatment facility.
5. Identify level of decontamination in patient history and identify (tag) the patient as
decontaminated.
6. Coordinate transportation of victims to a medical facility.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-6

A.5.6.F
Task: A.5.6.F Prepare Medical Facility to Receive Patients
Evaluated Component: Medical Facility
Expected Outcomes: The medical facility is prepared for the arrival and treatment of patients.
Steps:
1. Receive notification that a CAI has occurred and requests to receive patients.
2. Notify all services involved in the plan and mobilize the emergency department.
3. If the incoming patient was potentially contaminated or exposed to agent, implement the
hazardous material plan for the facility:
a Prepare the decontamination and treatment areas.
b Select PPE and prepare the triage and decontamination teams to receive patients.
4. Notify patient transports of any special approach or entrance to the medical facility.
5. Receive initial and follow-up patient information from the CAI site and patient transports.
6. Make arrangements to identify and isolate potentially contaminated patients that bring
themselves to the treatment facility unannounced or present themselves outside of regular
EMS channels.
7. Report the status of requests to receive patients and the state of preparedness to accommodate
the requests to the local medical services coordinator.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-7

A.5.7.F
Task: A.5.7.F Transport Patients to a Medical Facility
Evaluated Component: Medical Responders
Expected Outcomes: The patient is taken to a medical facility in time to prevent death or
permanent incapacitation; vehicle, crew, and EMS personnel are returned to service.
Steps:
1. Coordinate patient transport to the on-post medical treatment facility or for direct air or
surface transport to a credentialed off-post medical treatment facility.
2. If patient is to be directly transported to a credentialed off-post medical treatment facility,
coordinate for patient admission in accordance with local procedures.
3. Prepare the transport vehicle. If practical, drape surfaces and remove all non-essential
equipment from the transport vehicle.
4. Don PPE.
5. Ensure the patient has been decontaminated and wrapped to prevent cross-contamination
prior to being placed in the transport vehicle.
6. Coordinate with the EOC to ensure that the patient transfer will be via a safe route, and will
be expedited through on-post and off-post TCPs and ACPs.
7. Transport patient to the designated treatment facility. Continue appropriate treatment during
transfer and transport. Provide treatment and patient history updates to the receiving medical
treatment facility.
8. Upon arrival at the medical treatment facility, park the ambulance in an area away from the
emergency department or at an area designated by the facility. Do not bring patients into the
treatment facility until permission is received from the treatment facility staff.
9. After unloading the patient, check with the medical treatment facility to determine where the
transport vehicle can be safely decontaminated so the vehicle can be returned to service.
10. Decontaminate exposed vehicle, crew, and EMS personnel.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-8

A.5.8.F
Task: A.5.8.F Treat Patients at a Medical Facility
Evaluated Component: Medical Facility Staff
Expected Outcomes: Patients are given appropriate medical treatment consistent with their
injuries, illness, or extent of exposure. Patients are stabilized and promptly transferred to offpost medical treatment facilities.
Steps:
1. Medical staff meets the ambulance or transport vehicle upon arrival and begin triage.
2. Review patient history; assess patient’s condition (note type and quantity of antidote
administered and the method and extent of decontamination).
3. If patient comes directly from the hazard area and has not previously been decontaminated,
have the decontamination team perform gross and secondary decontamination before the
patient enters the treatment facility.
4. If treatment required exceeds the treatment facility’s capability, refer patient to an off-post
medical facility.
5. The medical staff treats presenting signs and symptoms according to good medical practice.
6. Admit, transfer, or discharge patients.
7. Provide patient tracking information to the EOC.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-1, 6-2, 6-5, and 7-3; Tables 6-1 and 6-2.

C-ROS V-9

A.5.9.F
Task: A.5.9.F Collect and Decontaminate Human Remains
Evaluated Component: IRF Work Teams, Medical Response Teams
Expected Outcomes: Remains are treated with dignity and respect at all times; remains are
made available to the next-of-kin.
Steps:
1. Remains are not moved until authorized by the Commander or designated representative,
unless movement is required to prevent destruction of the body or to protect life, safety, or
health.
2. Medical authority confirms that the victims are deceased, confirms their identity, and reports
the information to the EOC.
3. Remains are tagged and moved to a decontamination site when movement is authorized.
4. Personal effects of the deceased are removed, monitored, decontaminated (if possible without
destruction), segregated by contamination status, and secured. Special provisions are made
for personal effects that cannot be decontaminated without being destroyed.
5. If the remains are identified a potentially contaminated or exposed, thoroughly
decontaminate the remains using the same procedures for exposed persons who were not
fatalities. Make a record of the methods used for decontamination and confirm that
decontamination is complete.
6. The remains are contained and properly stored pending arrangements for transfer to a
mortuary or other appropriate facility.
7. Using patient tracking procedures, report the location and status remains to the EOC.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-4 and 9-3.

C-ROS V-10

A.5.10.E
Task: A.5.10.E Coordinate the Disposition of Human Remains
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Legal requirements for handling remains are met; the next-of-kin are
helped to claim the remains of the deceased.
Steps:
1. Receive reports of fatalities from field locations, record the information, and inform the IRF
Commander or designated representative. Determine if the deceased are installation
employees, contractors, or visitors.
2. Contact the coroner or medical examiner to determine if an investigation as to cause of death
will be required, if the coroner or medical examiner will require custody of the remains, and
if the remains can be moved. Coordinate Army assistance to the coroner or medical
examiner.
3. Track decontamination status and location of remains and personal effects.
4. Determine next-of-kin wishes for movement of remains to a mortuary or other appropriate
facility. Assist the next-of-kin in making arrangements for transfer of the remains.
References:
1. DA PAM 50-6, paragraphs 3-5, 6-4 and 9-3.

C-ROS V-11

C.5.1.F
Task: C.5.1.F Prepare Medical Treatment Facility to Receive Patients
Evaluated Component: Medical Treatment Facility
Expected Outcomes: The medical treatment facility is prepared for the arrival and treatment of
patients.
Steps:
1. Receive notification that a CAI has occurred and patients are coming to the facility. If
notification comes from other than the usual emergency communications channels, verify the
notification.
2. Notify all services and mobilize the emergency department.
3. If the incoming patient is identified as exposed or potentially exposed to agent, implement
the hazardous material plan for the facility.
a Prepare the decontamination and treatment areas in accordance with local protocols or
standing operating procedures.
b Select PPE appropriate for the hazard and prepare the triage and decontamination teams
to receive patients.
4. Notify patient transports of any special approach or entrance to the medical treatment facility
that is to be used.
5. Receive initial and follow-up patient information from the accident site and patient
transports.
6. Make arrangements to identify and isolate exposed or potentially exposed patients that bring
themselves to the treatment facility unannounced or present themselves from outside regular
EMS channels.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-12

C.5.2.F
Task: C.5.2.F Screen Evacuees for Agent Contamination
Evaluated Component: Evacuee Screening Locations
Expected Outcomes: Potentially exposed persons are identified and for decontamination.
Steps:
1. Select evacuee screening locations according to established plans and procedures.
2. Set-up the screening location according to local plans and procedures, paying special
attention to contamination and access control measures.
3. Conduct differential screening of evacuees by determining:
a. If they present signs and symptoms of chemical agent exposure.
b. If they have been evacuated from the predicted hazard area.
c. Their time of departure from the predicted hazard area (to determine if they have traveled
through the plume).
d. If they desire decontamination even though they have not or are not likely to have been
exposed.
4. Escort exposed evacuees (those presenting signs and symptoms) directly to the
decontamination area. Direct potentially exposed evacuees and others desiring
decontamination to a holding area.
5. Direct all other evacuees to reception centers or shelters.
6. Review rosters to assure continuous, 24-hour operations, and assign screening personnel to
tasks and shifts where they are most needed. Provide a transition or situation briefing to later
shift personnel before they begin work.
7. Provide reports to the EOC according to established plans and procedures.
References:
1.
2.
3.
4.
5.

CSEPP Planning Guidance (CPG) Sections 8.6, 8.6.1.
SLG, Sections 8.17.1, 8.10, 8.10.1.
SLG 101 Attachment F pg. 5-F-1, Attachment G pg. 5-G-3.
CSEPP Capability Assessment for Readiness (CAR) 5.30, 29.
29 CFR Ch. XVII 1910. 134, pg. 425 – 450.

C-ROS V-13

C.5.3.F
Task: C.5.3.F Treat Patients at the Screening Site
Evaluated Component: Medical Response Team
Expected Outcomes: The patient is stabilized and taken to a medical treatment facility in time
to prevent death or permanent incapacitation.
Steps:
1. Medical responders don PPE and take other measures to protect themselves from danger due
to contamination, blood-born pathogen, bodily fluids, etc.
2. In a multiple patient situation, begin proper triage procedures.
3. Conduct primary patient assessment while simultaneously conducting decontamination (if
needed). Assign highest priorities to life-threatening issues (ABC - airway, breathing,
circulation) and decontamination. Except for the administration of antidotes, perform
invasive procedures only in uncontaminated areas.
4. Once life-threatening issues have been addressed, and as conditions allow, direct attention to
secondary patient assessment and establish patient history.
5. If not already done, arrange for and coordinate transportation of victims to a medical
treatment facility.
6. Using good medical practice, treat presenting signs and symptoms as appropriate and when
conditions allow.
7. Reassess the patient continuously because of possible latent physiological effects of agent
exposure.
8. Delay prophylactic measures until the patient is decontaminated.
9. Prepare victim for transport to medical facility.
10. Provide patient tracking information in accordance with established protocols and
procedures.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-14

C.5.4.F
Task: C.5.4.F Decontaminate Potentially Exposed Evacuees
Evaluated Component: Decontamination Areas
Expected Outcomes: All individuals suspected of being contaminated are properly
decontaminated.
Steps:
1. Select decontamination areas according to local plans and procedures.
2. Set-up decontamination areas according to local plans and procedures, paying special
attention to contamination control measures. Ensure availability of sufficient supplies
of water, fuel, and electricity.
3. Decontamination crews don appropriate protective clothing before starting
operations.
4. At the holding area:
a. Segregate evacuees: 1) evacuees who exhibit signs or symptoms of agent
exposure; 2) evacuees who have been exposed or potentially exposed to chemical
agent, regardless of whether they exhibit signs or symptoms of agent exposure;
and, 3) evacuees who desire decontamination even though they have not or are
not likely to have been exposed.
b. Separate evacuees by gender, if sufficient decontamination resources are
available.
c. Identify and secure personal property (automobiles, etc.). Inform evacuees about
how to collect their property when return to the area is authorized.
5. At the appropriate station, direct individuals to be decontaminated to remove their
clothing and belongings. Decontamination crews place-removed items in bags, label
the bags, and secure the removed items according to established procedures.
6. Tag, decontaminate, verify cleanliness, and return eyeglasses to individuals.
7. Decontaminate evacuees using currently accepted standards of care and practice.
8. Provide decontaminated persons with clean clothing. Identify (tag) evacuees as
decontaminated in accordance with local procedures.
9. If decontaminated evacuees are identified as Priority 1, hand them over to supporting
emergency medical assets for treatment and transport to a medical treatment facility.
10. Re-screen individuals following decontamination for signs and symptoms of agent
exposure, and decontaminate again if needed.
11. Provide decontaminated individuals transportation to a shelter.
12. Review rosters to assure continuous, 24-hour operations and to assign
decontamination personnel to tasks and shifts where they are most needed. Provide a
transition or situation briefing to later shift personnel before they begin work.
References:
1.
2.
3.
4.

CSEPP Planning Guidance (CPG) Sect 8.17, 8-17.1, Appendix L.
CSEPP Capability Assessment for Readiness (CAR) 5.30.
29 CFR Ch. XVII 1910.120 & 1910.134.
SLG 101, Attachment G page. 5-G-1.
C-ROS V-15

C.5.5.F
Task: C.5.5.F Decontaminate Patients at the Screening Location or Medical Treatment
Facility
Evaluated Component: Medical Response Team, Medical Treatment Facility
Expected Outcomes: Effective decontamination is conducted, making the patient as
clean as possible, reducing contamination to a level that is no longer a threat to the
patient or the responder.
Steps:
1. Don appropriate PPE and practice contamination control.
2. Conduct gross decontamination by removing all patient clothing and belongings,
place-removed items in labeled bags, and properly secure the removed items.
a If injured, conduct secondary decontamination:
b Decontaminate exposed wounds and eyes before intact skin. Cover wounds with
waterproof dressing after decontamination. Decontaminate patient from the head
down, taking care not to introduce contaminants into open wounds.
c Begin with the least aggressive decontamination methods, using warm water and
appropriate decontaminating solutions. Limit mechanical and chemical irritation
of the skin by washing exposed areas gently under a stream of water and
scrubbing with a soft brush or surgical sponge.
3. Remove contaminants to the level that they are no longer a threat to the patient or
response personnel.
4. Coordinate transportation of victims to a medical treatment facility.
5. Isolate the patient from the environment to prevent the spread of any remaining
contaminants and prepare patient for transport to a medical treatment facility.
6. Identify level of decontamination in patient history and identify (tag) the patient as
decontaminated in accordance with local protocols or procedures.
References:
1.
2.
3.
4.
5.

CSEPP Planning Guidance, 8.11, 8.11.1, Attachment I (1-8).
CSEPP Planning Guidance, Appendix. H (2-7).
CSEPP Planning Guidance, Appendix L (1-13).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-16

C.5.6.F
Task: C.5.6.F Transport Patients to a Medical Treatment Facility
Evaluated Component: Medical Response Team
Expected Outcomes: The patient is taken to a medical treatment facility in time to
prevent death or permanent incapacitation; vehicle, crew, and EMS personnel are
returned to service
Steps:
1. Ensure patient has been decontaminated, tagged, and packaged to prevent crosscontamination and the need for decontamination at the medical treatment facility
prior to being placed in the transport vehicle.
2. Notify the receiving medical treatment facility that an exposed patient is coming.
Provide initial patient information. Obtain instructions on approaching and entering
the medical treatment facility.
3. Reassess the patient continuously because of possible latent physiological effects of
agent exposure. Continue treatment during transfer and transport. Update patient
history and the receiving medical treatment facility regarding treatment provided.
4. Upon arrival at the medical treatment facility, park the ambulance in an area away
from the emergency department or at an area designated by the facility.
5. Do not bring patients into the treatment facility until permission is received from the
treatment facility staff.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-17

C.5.7.F
Task: C.5.7.F Treat Patients at a Medical Treatment Facility
Evaluated Component: Medical Treatment Facility Staff
Expected Outcomes: Patients are given appropriate medical treatment consistent with
their injuries, illness, and extent of exposure.
Steps:
1. Meet the ambulance or transport vehicle upon arrival and begin triage procedures.
2. Obtain and review patient history; assess the condition of the patient paying special
attention to the type and quantity of antidote administered to the patient and the
method and extent of decontamination.
3. Isolate and decontaminate patients that arrive unannounced or from outside the EMS
system. Perform gross and secondary decontamination in the designated area before
the patient is allowed to enter the treatment facility. Bag, seal, and label patient
clothing and effects. Note on the patient history locations on the body where
contamination (if any) is found. Initial patient survey and stabilization should occur
simultaneously for these individuals.
4. If treatment required exceeds the treatment facility’s capability, refer patient to an
appropriate treatment facility.
5. After the patient is moved into the clean area of the facility, the medical staff treats
presenting signs and symptoms as appropriate and with good medical practice.
6. Admit transfer, or discharge patients.
7. Conduct patient tracking.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-18

C.5.8.F
Task: C.5.8.F Collect and Decontaminate Human Remains
Evaluated Component: Field Locations
Expected Outcomes: Remains are treated with dignity and respect at all times; remains
are made available to the next-of-kin.
Steps:
1. Field teams locate fatalities and provide reports to the EOC.
2. Remains are not moved until authorized by the incident commander, emergency
services coordinator, senior elected official, or designated representatives, unless
movement is required to prevent destruction of the body or to protect life, safety, or
health.
3. Competent medical authority confirms that the victims are deceased, confirms their
identity, and reports the information to the EOC.
4. Remains are tagged and moved to a decontamination site when movement is
authorized.
5. Personal effects are removed from victims. Personal effects are monitored,
segregated (contaminated/not contaminated) and secured.
6. Deceased persons are thoroughly decontaminated, using the same procedures for
exposed persons who were not fatalities, to ensure there is no hazard in handling the
remains. A record is made of the methods used for decontamination and for
confirming that decontamination is complete.
7. The remains are respectfully contained and properly stored pending arrangements for
transfer to a mortuary or other appropriate facility. Location of the remains is
reported to the EOC.
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-19

C.5.9.E/F
Task: C.5.9.E/F Coordinate the Disposition of Human Remains
Evaluated Component: Emergency Operation Center, Medical Treatment Facility
Expected Outcomes: Legal requirements for handling remains are met; the next-of-kin
are helped to claim the remains of the deceased.
Steps:
1. Receive reports of fatalities from field locations, record information, and informs the
emergency services coordinator/senior elected official or designated representative.
2. Contact coroner or medical examiner to determine if an investigation as to cause of
death will be required, if the coroner or medical examiner will require custody of the
remains, and if the remains can be moved.
3. Coordinate Army assistance to the coroner or medical examiner.
4. Track decontamination status and location of remains and personal effects.
5. Determine next-of-kin wishes for movement of remains to a mortuary or other
appropriate facility (part of the notification process).
References:
1.
2.
3.
4.

CSEPP Planning Guidance 8.11, 8.11.1.
CSEPP Planning Guidance Appendix I (1-8).
SLG 101 Chap 5, Attachment G (5-G-1 – 5-G-15).
SLG 101 Chap 6, Attachment C (6-C-12).

C-ROS V-20

Response Operating System VI: Evacuee Support
This ROS includes all tasks following the Protective Action Decision through opening,
operating, and supporting reception centers and shelters.
PERFORMANCE MAP
INSTALLATION
Field
EOC

A.6.1.E Arrange for
and Provide
Counseling and
Religious Support
A.6.2.E Arrange for
and Provide Army
Claims Services
A.6.3.E Arrange for
and Provide
Veterinary Services

STATE/COUNTY
Field
EOC
C.6.1.F Operate
C.6.3.E Direct and
Reception Centers
Control Reception
Center Operations
C.6.2.F Operate
C.6.4.E Direct and
Shelters
Control Shelter
Operations

C- ROS-VI-1

A.6.1.E
Task: A.6.1.E Arrange for and Provide Counseling and Religious Support
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Army employees and post residents are provided support, advice,
assistance, consolation, encouragement, and spiritual support as needed, for the duration of the
response to the chemical event.
Steps:
1. Determine the need for clergy or counselor support from local community based programs,
the support installation(s), or AMC.
2. Provide counseling and religious support to the on-post population. Integrate this support
with that provided by State and local governments for the off-post population.
3. Request counseling and religious support staff augmentation from the support installation(s)
or the AMC Chaplain Crisis Response Team.
4. Provide the support installation(s) and the AMC Chaplain Crisis Response Team information
about the affected population.
5. Coordinate the arrival of and arrange logistic support for counseling and religious support
staff augmenters.
6. Assign counseling and religious support staff augmenters to tasks and shifts where they are
most needed, consistent with their capabilities.
7. Provide a transition or situation brief to the augmenters.
8. Provide counseling and religious support to Army employees and post residents.
9. Keep the IRFC informed of counseling and religious support activities and any problems that
require extraordinary action or intervention.
References:
1. DA PAM 50-6, paragraph 3-5.

C- ROS-VI-2

A.6.2.E
Task: A.6.2.E Arrange for and Provide Army Claims Services
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Army claims services personnel operate from a location that is suitable
for their activities, and treat claimants with empathetic consideration for their circumstances,
regardless of the apparent legitimacy of their claims.
Steps:
1. Determine the CAI’s potential to cause claims to be generated against the Army.
2. Request the deployment of Army claims service support from the supporting installation(s)
or from the Army claims service according to established regulations, procedures, or MOAs.
Provide sufficient information about the CAI to ensure an appropriate response. This request
might be incorporated in a request for the SRF.
3. Coordinate the arrival of and logistical support for Army claims services augmenters.
4. Assign Army claims services augmenters to tasks and shifts.
5. Provide a transition or situation brief to augmentees
6. Army claims services personnel set up and operate one or more claims offices in locations
that are secure, that are convenient for the affected population, and that do not interfere with
other response operations. Co-locate with other civil emergency relief and assistance offices
as appropriate. Operate claims offices on a schedule that accommodates claimants.
7. Army claims services personnel take claims from persons who allege that they have suffered
losses as a result of the chemical accident.
8. Keep the IRFC informed about claims service activities and any problems that require
extraordinary action or intervention.
References:
1. DA PAM 50-6, paragraph 3-5.

C- ROS-VI-3

A.6.3.E
Task: A.6.3.E Arrange for and Provide Veterinary Services
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: On-post livestock, companion animals, and wildlife that are injured or
exposed to chemical agent, or are at risk of injury or exposure, are identified and treated
humanely.
Steps:
1. Determine the need for veterinary support from the support installation(s) or AMC.
2. Request veterinarian assets from the support installation(s) or the SBCCOM Operations
Center. Include information on the composition and circumstances of the livestock,
companion animals, and fauna on-post to ensure an appropriate response.
3. Coordinate the arrival of and arrange logistic support for veterinary services augmenters.
4. Assign veterinary services augmentees to tasks and shifts.
5. Provide a transition or situation brief to the augmentees.
6. Army veterinarian services personnel provide medical treatment or euthanasia for on-post
livestock, companion animals, and wildlife using good veterinary practice. Coordinate
Federal agencies if endangered species are involved.
7. Provide veterinary advice to state and local agriculture or veterinary officials.
8. Keep the IRFC informed about veterinary services activities and any problems that require
extraordinary action or intervention. Give special attention to the legal and economic
considerations of providing Army veterinarian services for privately owned livestock and
companion animals.
References:
1. DA PAM 50-6, paragraph 3-5.

C- ROS-VI-4

C.6.1.E
Task: C.6.1.E Direct and Control Reception Center Operations
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Direction and control of reception center activities is established;
reception center activities are coordinated to ensure the efficiency of evacuee support.
Steps:
1. Determine number of reception centers to be activated. Select predetermined locations or
identify ad hoc locations along evacuation routes where they will not impede evacuation.
2. Notify the government or non-government agency identified to operate reception centers and
direct them to mobilize their staff and equipment to establish the facilities.
3. Notify agencies that provide support to the reception center (e.g., EMS, Law Enforcement).
4. Provide operating and supporting agencies information on which receptions centers will be
activated, the hazard area, routes to take to the reception centers, and en-route emergency
procedures.
5. Coordinate with traffic control personnel to expedite movement of reception center assets to
the designated locations.
6. Notify the storage installation and adjacent jurisdiction EOCs of decision to activate
reception centers and their location.
7. Receive reports and solicit information regarding the status of reception center operations,
paying special attention to the need for additional staff or equipment.
8. Obtain and arrange for distribution of supplies and equipment needed to sustain reception
center operations.
9. Coordinate for additional manpower to assure continuous, 24-hour operations. Assign
augmenting personnel to reception centers where they are most needed.
References:
1. CSEPP Planning Guidance, Sections 8.2.1, 8.13.3, 8.15, Appendices K, K.2, K.11.b, L.5.
2. SLG 101 Guide for All-Hazard Emergency Operations Plan (9/96), Attachment E, Pg. 6-E11.

C- ROS-VI-5

C.6.2.F
Task: C.6.2.F Operate Reception Centers
Evaluated Component: Reception Center Staff
Expected Outcomes: A fully staffed and functioning reception center.
Steps:
1. Notify agency staff that reception centers are being activated.
2. Stage reception center assets. Brief staff on reception center locations, the hazard area,
routes to follow to the reception centers, and en-route emergency procedures.
3. Set- up the reception center facility according to established plans and procedures. Report to
the EOC when the center is ready to process evacuees.
4. Using established protocols and procedures, register evacuees as they arrive at the reception
center.
5. Assign evacuees to shelters based upon their needs and desire for shelter.
6. Make periodic reports to the EOC according to local plans and procedures.
7. Review rosters to assure continuous, 24-hour operations, and assign registration personnel to
tasks and shifts where they are most needed. Provide a transition or situation briefing to later
shift personnel before they begin work.
References:
1. CSEPP Planning Guidance, Sections 8.2.1, 8.13.3, 8.15, Appendices K, K.2, K.11.b, L.5.
2. SLG 101, Guide for All-Hazard Emergency Operations Plan (9/96), Attachment E, Pg. 6-E11.

C- ROS-VI-6

C.6.3.E
Task: C.6.3.E Direct and Control Shelter Operations
Evaluated Component: Emergency Operations Center Staff
Expected Outcomes: Direction and control of shelter activities is established; shelter activities
are coordinated to ensure the efficiency of evacuee support.
Steps:
1. Notify the government or non-government agency identified to operate shelters and direct
them to mobilize their staff and equipment to establish the facilities.
2. Notify agencies that provide support to shelters (e.g., EMS, Law Enforcement).
3. In coordination with the operating agency, determine number of shelters to be activated.
Select predetermined locations or identify ad hoc locations along evacuation routes where
they will not impede evacuation.
4. Provide operating and supporting agencies information on which shelters will be activated,
the hazard area, routes to take to the shelters, and en-route emergency procedures.
5. Coordinate with traffic control personnel to expedite movement of shelter assets to the
designated locations.
6. Notify the installation and adjacent jurisdiction EOCs of decision to activate shelters and
their location.
7. Receive reports and solicit information regarding the status of shelter operations, paying
special attention to the need for additional staff, equipment, or shelters.
8. Obtain and arrange for distribution of supplies and equipment needed to sustain shelter
operations.
9. Coordinate for additional manpower to assure continuous, 24-hour operations. Assign
augmenting personnel to shelters where they are most needed.
References:
1. CSEPP Planning Guidance, Sections 8.9, 8.13, 8.13.2, 8.13.3, 8.15, 8.15.1 (15-1, 15-4, 15-6),
Appendices Km K.2, K.6, K.9, N.3.7.
2. SLG 101, Guide for All-Hazard Emergency Operations Plan, Section 6-E-11.

C- ROS-VI-7

C.6.4.F
Task: C.6.4.F Operate Shelters
Evaluated Component: Shelter Staff
Expected Outcomes: Evacuees receive essential care services until it is safe to return home.
Steps:
1. Notify agency staff that shelters are being activated.
2. Stage shelter assets. Brief staff on shelter locations, the hazard area, routes to follow to the
shelter, and en-route emergency procedures.
3. Set- up the shelter facility.
4. Verify that food service, security, first aid and medical service, childcare, sanitation, social
services, and disaster welfare information services are in-place. Report to the EOC when the
shelter is ready to receive evacuees.
5. Check evacuees to indicate they have been through reception and registration, including
screening for contamination as necessary.
6. Meet the needs of such of special populations, mobility impaired, or medically dependent
individuals.
7. Provide evacuees with assistance in locating and uniting with family members from whom
they have become separated. As needed, poll other shelters to determine if someone has
been registered elsewhere, and handle inquiries from other locations seeking information on
its registrants.
8. Make arrangements for the care and handling of evacuees’ pets.
9. Make periodic reports to the EOC according to local plans and procedures.
10. Arrange to open other facilities as capacity is reached.
11. Review rosters to assure continuous, 24-hour operations, and assign registration personnel to
tasks and shifts where they are most needed. Provide a transition or situation briefing to later
shift personnel before they begin work.
References:
1. CSEPP Planning Guidance, Sections 8.2.1 (2-3), 8.3.1 (3-1, 3-3 thru 3-5, 3-10, 3-13). 8.9,
8.12, 8.2.1 (12-7), 8.13, 8.13.2, 8.13.3, 8.14.3 (14-9), 8.15, 8.15.1 (15-1, 15-4, 15-6), A.4.a,
A.9.b (3), A.10.f, A.10.g, B.6, Appendix C, Appendices F, G.1.d (6), G.1.f(3), G.2.c(4),
H.2.d(7), J.20, J.24.e(4), J.24.e(5), J.24.g, Appendices K, K.2, K.6, K.9, K.12.f, N.6.1, N.6.2,
N.6.3, N.6.1.2.2, N.6.2, N.3.7.

C- ROS-VI-8

APPENDIX D
CSEPP GUIDE FOR EXERCISE
EXTENT OF PLAY AGREEMENTS

This page not used.

APPENDIX D
CSEPP GUIDE FOR
EXERCISE EXTENT OF PLAY AGREEMENTS
D.1

INTRODUCTION

The Extent of Play Agreement (XPA) is a contract between the exercise players, or participants,
and the exercise Co-Directors and is the basis by which communities conduct meaningful exercises. This
tool provides exercise planners a basic outline from which to develop those exercises. This appendix is
the guide for developing XPAs for CSEPP exercises, whether they are to be Federally Managed Exercises
(FMEs) or Alternate-Year Exercises (AYEs). Sample jurisdictional (both on- and off-post) and
community XPAs are provided as guides for the development of XPAs.
D.2

EXTENT OF PLAY AGREEMENTS

The XPA begins with the assumption that the community will fully respond according to their
plans (demonstrating all applicable Response Operating Systems (ROSs)). The CSEPP community, when
planning its exercise participation, will determine how it plans to demonstrate responding to a simulated
Chemical Accident/Incident (CAI), and will describe simulations, out of sequence play, or how nonparticipating organizations will be represented during play, in detail in the XPA.
Once the scope of participation for the jurisdiction has been determined, it is suggested that
agreements be drafted and signed by an appropriate official from each participating agency or
organization. The agreements should be the product of dialogue between an emergency manager,
coordinator or training officer at the appropriate level (local to local, state to state, region to region or
federal to federal) and the jurisdiction, agency, organization, corporation or installation who will be
participating in the exercise. The individual negotiating the XPAs should be a member of the exercise
planning team, but need not be a trusted agent. The XPA for a jurisdiction or installation is a compilation
of agreements with each of the participating agencies or organizations within that jurisdiction or
installation. However, each participating agency or organization does not sign the jurisdiction’s XPA.
The XPA development process ensures that exercise participants understand the basis upon which
the exercise performance will be evaluated, as well as other significant parameters of the exercise. The
XPA delineates who will participate in the exercise, what will be demonstrated during the exercise, why
the exercise is being held, when the exercise will be held, where exercise demonstrations will take place,
and how players will participate in the exercise.
D.3

EXTENT OF PLAY NARRATIVE FORMAT

An XPA may be written in a narrative format, describing how the jurisdiction intends to
demonstrate its plans and procedures during the exercise. This method allows the jurisdiction a level of
flexibility in their description of the details of expected player actions, simulations, and deviations from
plans. The narrative may describe the expected actions of a jurisdiction by ROS, by agency, or by
functional area. The Community’s XPA may also be written in this format. For consistency and ease of
integration, all jurisdictions should use the same format for each specific exercise, as agreed to by the
Community, or following the Exercise Co-Director’s instructions. Examples 1 and 2 ( To be added when
available) are sample narrative format XPAs.

D.4

EXTENT OF PLAY TABLE FORMAT

An XPA may be written in a tabular formant. If this method is used the table will be organized by
ROS and indicate what activities will be performed during the exercise. The jurisdiction’s XPA needs to
depict how they will contribute to that demonstration. A narrative agreement precedes the detailed table
and provides an overview of the exercise parameters. The following describes the table structure for this
format. The tabular format for an XPA is provided in Examples 3, 4, and 5. The first two pages of each
example provide a suggested format for the narrative component of the XPA with the tables directly
following.
D.4.1

Column 1 - JURISDICTIONS
List the Jurisdiction performing the task using a two or three letter identifier.

D.4.2

Column 2 – TASK

List the task to be performed by using the PEG identification number and description for the
appropriate ROS as listed in Appendix C. When determining which task should be included for
demonstration, the following questions should be considered:
•
•
•
•
•
•
•
D.4.1

Why is the task being performed?
Is it part of the Plan?
If not, does it need to be incorporated in the plan?
Does it support your exercise focus or goals?
Is it necessary?
What is the desired outcome?
Is it a key function toward your community’s readiness capability?
Column 3 - PLAYERS
List the players who will perform the task by position/agency.
Note: It is important to know who will participate during an exercise. It is equally
important to know who is not participating in the exercise. This information determines
the level and type of support and other resources required.

D.4.4

Column 4 – DESCRIPTION OF PLAY
The description of play explains:
•
•
•
•

What will be demonstrated,
When the activity is expected to be performed,
Where the activity will take place,
How players will perform the activity

D.4.4.1 What will be demonstrated
The jurisdiction’s XPA will describe what will be demonstrated in response to a simulated CAI to
accomplish the task. The level of detail provided in the XPA should be sufficient to support exercise
design, without getting down to minute details of plans and response.

D.4.4.2 When the activity is expected to be performed
State whether you plan to conduct the activity in- or out-of-sequence. If the activity is to be
conducted out-of-sequence specify when you plan to conduct the activity (the day before, the day after, or
on exercise day but not related to exercise play, etc.).
D.4.4.3 Where the activity will take place
Relative to plume direction and affected zones, the areas where activities are likely to take place,
such as, EOCs, medical facilities, decon sites, field locations, etc.
D.4.4.4 How players will perform the activity
Identify which elements of the exercise will be demonstrated through actual play and which will
need to be simulated. The list of simulations will be particularly important from the standpoint of
determining the level of exercise support required.
D.4.4.5 Summary
By addressing the above topics opportunities may be provided to exercise both new and long
established capabilities. Those opportunities may also include exercising mutual aid actions between
jurisdictions and agencies that have been discussed but not tried.
D.5

EXAMPLES OF EXTENT OF PLAY AGREEMENTS

The following are examples of XPAs, provided for reference, as you develop your organization’s,
jurisdiction’s, or community’s XPA. As you review the sample XPA, please remember that the format of
your XPA may vary from the provided sample and how the XPA is displayed is far less important than
what goes in to your XPA. Also, while this example uses the word “county”, the words “county”, “city”,
and “jurisdiction” can be used as appropriate. The primary factors to consider in choosing a format for
your XPA are (1) addressing any preferences your exercise Co-Directors may have regarding the format,
(2) creating an XPA that is complete, easy to understand and use, and (3) meeting the needs of your
organization (or jurisdiction) and those of your exercise planning team.

This page not used.

Example 1 – Jurisdictional Narrative Format
EXTENT - OF - PLAY AGREEMENT
for the
BADLANDS ARMY CHEMICAL DEPOT (BACD)
COMMUNITY CSEPP EX 200X
1. PURPOSE
This document summarizes how the Badlands Army Chemical Depot (BACD) will participate in
exercise activities during the BACD Community CSEPP EX 200X. The exercise planning team
uses this agreement to guide the development of implementers and injects. Exercise control staff
use the agreement to facilitate “free play” during the exercise.
2. STANDARDS and REFERENCES
The basis for exercise play is the current, promulgated versions of the following documents:
•

BACD CAIRA Plan and other applicable BACD emergency plans.

•

Department of the Army regulations, pamphlets, technical manuals and other applicable
administrative publications.

•

U. S. Army Material Command Chemical Service Response Force Plan

•

Memoranda of Understanding/Agreement between BACD and the surrounding
jurisdictions, U.S. Army Commands, or other Federal agencies/organizations.

•

State and County Emergency Operations Plans.

•

Applicable Federal, state or local statutes, ordinances, regulations, and orders.

•

Memoranda of Understanding/Agreement between the off-post jurisdictions and BACD,
between the jurisdictions themselves, and between the jurisdictions and Federal
agencies/organizations.

•

CSEPP planning guidance and policy papers.

Details regarding evaluation methodology and procedures will be provided in the Exercise Plan
(EXPLAN) and Control Staff Instructions (COSIN).
3. EXERCISE PARTICIPANTS
Full-Scale Play: BACD; Badlands, Cody and Rushmore Counties; Camp Roosevelt; St. Mark’s
Hospital; and the State of West Dakota
Support Only: The Environmental Protection Agency Region ___ , West Dakota American Red
Cross Job Center, and the U.S. Army Chemical Materials Agency Operations Center4
D-Example 1 - 1

Example 1 – Jurisdictional Narrative Format
4. EXERCISE PARAMETERS
The basis for the exercise initiating event is a credible storage accident in the chemical limited
area at BACD that produces a downwind hazards area that causes protective actions and other
emergency responses to be considered in the community’s CSEPP emergency planning zones.
Design of the exercise scenario beyond the initiating event will allow participating jurisdictions
to achieve their exercise goals and response elements to demonstrate their capabilities.
Exercise play will begin no earlier than 8:00 a.m. EDT on 25 JUL 200X, and will continue
uninterrupted for a minimum of 4.5 hours. The end of exercise play (ENDEX) will not occur
until an initial joint news conference has occurred AND the Exercise Co-Directors determine
that the community has been provided sufficient opportunity to demonstrate its response
capability.
An exercise controller will be assigned to participating jurisdictions’ emergency operations
centers and field play locations. Jurisdictions will provide the EOC controller access to a
telephone and/or computer.
5. SIMULATIONS
Exercise simulations address situations and events that would occur in an actual response, but,
due to specific considerations such as safety or cost, cannot be demonstrated during the exercise.
Pre-approved simulations for BACD CSEPP EX 200X follow.
ITEM

SIMULATION

Liquid Chemical Agent

Cooking oil or water, as appropriate to the agent being simulated.

Injury and Agent Exposure

Moulage, symptom cards, verbal instructions from controllers,
actor actions.

Response Priorities

Response to actual emergencies takes precedence over
participation in the exercise.

Vehicle Sirens and Lights

Unless prohibited by local ordinances, sirens and flashing lights
on emergency vehicles should be used in the vicinity of the
exercise area to represent the urgency of response and for safety
considerations.

Traffic Rules

Traffic regulations, posted speed limits, and traffic control signs
will be obeyed during the exercise. Any delays incurred by
following traffic rules will be considered during the analysis
phase.

D-Example 1 - 2

Example 1 – Jurisdictional Narrative Format
Weather

Actual weather conditions will be used. Simulated weather may
be used for hazard analysis purposes if needed to depict the plume
transport to certain areas to satisfy exercise objectives.

Decontaminates

Water will be used to simulate liquid decontaminate and sand or
powder will be used to simulate dry decontaminate. Responders
must request the use of simulants for decontaminates on a caseby-case basis, to permit evaluation of when and how the
decontaminate would be used. Responders must still demonstrate
the capability to mix the decontaminates properly and safely —
the materials and equipment must be present, the mixing
procedure must be explained, and mixing time will be taken into
account. Decontaminate materials equal to the amount being
simulated will be taken “out of play.”

Medical Treatment

Non-invasive medical procedures (e.g., bandaging wounds,
applying splints, using stretchers) will not be simulated.
Administration of drugs and medication will be simulated,
provided that they are available where they would be
administered. Training antidote kits may be used by responders,
but only if actual kits are available. CPR and invasive procedures
(e.g., tracheotomy, injections, eye wash, tourniquets) will be
simulated.
Serious actual injuries to players will be treated separately and
kept out of the exercise casualty management and tracking
system. Minor actual injuries to players will be treated promptly,
but the treatment will be incorporated into exercise play.

Clothing Removal

Clothing will ordinarily be removed when demonstrating
personnel decontamination and casualty management. Actions
that would expose individuals to injury, adverse weather
conditions, or embarrassment will be simulated upon request.
Actors and responders who have the greatest potential for
disrobing may wear additional undergarments or swimming attire
under their PPE or normal clothing. Actions that would damage
serviceable clothing (e.g., cutting clothing off victims) will be
simulated, however, the responder must describe the procedure
that would be used.

D-Example 1 - 3

Example 1 – Jurisdictional Narrative Format
Actions that May Damage
Equipment

Relief from taking actions that may damage equipment can be
granted on a case-by-case basis. The request must be supported
by an explanation or justification for each instance. Subsequent
to granting the request, the controller must determine if the
equipment is called out of action or has limited use, as the
equipment would have been damaged if used in the way
described. Controllers will mark the equipment as “out of action”
or “for limited use” as appropriate.

Recall of Off-Duty
Personnel

Off-duty personnel may be contacted in accordance planned recall
procedures, however, they are not required to report for duty.

Supplies and Equipment

Supplies and equipment that would be expended during an actual
response will also be expended to demonstrate capability during
this exercise. However, the use of expensive or scarce supplies
and equipment may be simulated if their consumption would
reduce the capability to respond to an actual emergency, or if
replacement would require substantial additional funds. Such
simulations must be granted on a case-by-case basis. Simulations
will not be granted for supplies and equipment that are not
available when and where the responders need them.

6. EXPECTED EXERCISE ACTIONS
Activities within the BACD EOC and at field operations will be “real play,” with the following
exceptions:
•

Protective action measures for tenet activities will be followed to the point of providing
initial status reports to the EOC. Actual evacuation or relocation of people and/or
equipment will not occur. However, transportation assets will go to staging areas and
follow pick-up routes. The BACD will respond to the chemical accident as described in
its plans and procedures.

•

Population warning systems will be activated only during the initial warning period,
using the exercise tone and exercise public address message. Periodic resounding or
providing subsequent population warnings over these systems will not occur; however,
procedures to the point of activating the system will be demonstrated.

•

Traffic and access control points (T/ACP) will not be set up. However, T/ACP locations
will be staffed and barrier material will be retrieved and delivered as appropriate.

•

Operational reserve stocks of protective equipment and decontaminate will not be moved
from storage locations. Containers that simulate the size and shape of the actual items
will be used for loading and delivery operations.

•

Accident victims will not be transported to off-post medical treatment facilities.

D-Example 1 - 4

Example 1 – Jurisdictional Narrative Format
However, medical tracking procedures will be played.
6. SIGNATURES
The following agree to support the YI Community CSEPP Exercise 20XX as described herein.
SUBMITTED BY:

CONCURRENCE:

_______________________
Jurisdiction

_______________________
On Post Exercise Co-Director

D-Example 1 - 5

Example 1 – Jurisdictional Narrative Format

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D-Example 1 - 6

Example 2 – Jurisdictional Narrative Format
Trier County
Jurisdictional Extent of Play Agreement
For the
Bardenas Community CSEPP Exercise 2003
On
September 10, 2003

1. PURPOSE
This Jurisdictional Extent of Play Agreement (XPA) identifies the conditions that will be used to
develop, conduct, control, and evaluate the Bardenas Community CSEPP Exercise 2003, as
agreed to by the Exercise Co-Directors and Trier County.
2. STANDARDS AND REFERENCES
The exercise play by Trier County will be based on the editions of the following documents
current on the day of exercise:
1.

The Trier County Emergency Operations Plan implementing procedures and checklists.
Trier County will identify these by title and date for inclusion in the Exercise Plan
(EXPLAN).

2.

MOUs and MOAs between Trier County and various agencies and organizations
concerning response to an accident involving Army toxic chemicals at the Bardenas
Chemical Depot.

3. EXERCISE PARAMETERS
The scenario will be based on events occurring where toxic chemicals are stored at the Bardenas
Chemical Depot. These events cause liquid agent contamination in the vicinity of the storage
site, and vapor hazards downwind. The hazards will extend beyond the installation boundary,
and will require protective actions and other emergency responses to be taken in the IRZ. The
type of agent released, the area of ground contamination, the vapor plume path, and the number
and condition of casualties, will be within a range to achieve the objectives for each jurisdiction,
and will be consistent with responders demonstrating their capabilities at the locations listed in
this agreement.
Exercise play will begin no earlier than 0800 on September 10, 2003, and will continue
uninterrupted for a minimum of 4.5 hours. Some responders may play beyond 4.5 hours.
The tables in the enclosure describe the agreements for the conduct of the exercise by Trier
County, and the simulations that will be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, (i.e., the activation and operation
D-Example 2 -1

Example 2 – Jurisdictional Narrative Format
of a Joint Information Center [JIC], the Recovery Planning Group [RPG], the functions of the
Federal On-Scene Coordinator [OSC] and Regional Response Team [RRT], and the activation
and operation of a Federal Response Center [FRC]), will be demonstrated consistent with the
exercise objectives, this agreement, and the scenario. For this exercise a JIC will be activated
and operated jointly by all participating jurisdictions according to existing plans. Trier County
will demonstrate its relationship with the Commander of Bardenas Chemical Depot functioning
as the Federal On-Scene Coordinator, leading up to (but not including) the deployment of the
RRT and establishment of an FRC.
4. EXERCISE PARTICIPANTS
All Trier County offices that have direction and control responsibilities in the event of a
chemical accident at the Bardenas Chemical Depot will play in the Trier County EOC and the
JIC during the exercise, consistent with the exercise objectives and scenario. Field response will
also be demonstrated. This will include demonstration of one traffic control point;
demonstration of decontamination capability, and EMS support at a decontamination site;
activation of a mass care center; and emergency medical services provided by Medical Facilities
located in Trier County.
5. EXERCISE PLAN (EXPLAN)
The information about exercise standards and references, exercise parameters, exercise
participants, and evaluation of objectives in this agreement, along with the enclosed tables, will
be included in the EXPLAN for the information of all participants. Notes that follow the tables
need not be included in the EXPLAN.
1.

SIGNATURES

The following agree to support the Bardenas Community CSEPP Exercise 2003 as described
herein.
SUBMITTED BY:

CONCURRENCE:

_______________________
Trier County

_______________________
Off Post Exercise Co-Director

D-Example 2 - 2

Example 2 – Jurisdictional Narrative Format
Trier County
Bardenas Community CSEPP Exercise 2003
SAMPLE

Extent of Play Agreement
Revised: April 24, 2003

I: Emergency Assessment
Demonstrate routine on-post/off-post information exchange, including interactive review of BCD
operational work plan, designating MCE, and pre-determining appropriate PAD(s) for incidents
emerging from scheduled operations. If an emergency situation occurs, receive and verify BCD
notification and CENL with associated PAR(s) for offsite populations. Initiate off-post response
actions. Demonstrate interactive dialogue and coordination throughout response phase
monitoring and sampling operations to further delineate the hazard.

II: Accident Site Hazard Mitigation
Demonstrate interactive information exchange with BCD regarding status of tasks conducted at
the accident scene to contain the source and limit the magnitude of the hazard’s impact.

III: Emergency Management
Pre-determine a PAD appropriate for risks that may be presented to jurisdictional populations
based upon scheduled installation operations. Perform top-level decision-making and
demonstrate direction and control of the off-post response, including alert and mobilization of
EOC staff and emergency response personnel, notification of the public with emergency
instructions, and activation and operation of the County EOC and Community JIC per
established procedures. Script messages for notification to the public of protective actions
determined appropriate for the scenario (such as evacuation or sheltering in place). Conduct
effective exchange of information and updates with BCD and other jurisdictions.
Demonstrate communications capabilities, facilities, equipment and displays in the County EOC
appropriate for the response to the scenario. EMIS will be primary information system used in
the County EOC. ARES will perform back-up communications in the County EOC and other
locations (e.g. JIC, decon sites, reception centers, hospital, etc.) as personnel resources permit.
Determine appropriate locations for traffic and access control points through law enforcement
representative(s) in the county EOC. Notification to the public of the location of traffic control
points (TCPs) will be provided through County JIC staff.
Demonstrate activation and operation of a Joint Information Center (JIC) and implementation of
a joint information system (JIS). The activation of the JIC and exchange of information with the
media will be performed in real time. Emergency instructions, media briefings, and news
releases will be provided as appropriate for the scenario and disseminated through the JIC
according to established protocols. Jointly conduct coordinated direction and control of public
information activities between the installation, the County EOC, JIC staff, and other agency and

D-Example 2 - 3

Example 2 – Jurisdictional Narrative Format
jurisdictional representatives. Information pertaining to County reception centers, American Red
Cross shelters, schools, and special needs populations will be disseminated through the JIC.
[The exercise will not be terminated until a JIC press conference is completed, even if objectives
at other locations are satisfied sooner.]
Demonstrate ongoing patient status and location tracking capabilities through established
communication systems and coordination employed between the installation, County EOC, and
medical facilities.
Demonstrate portions of plans and procedures pertaining to protection of schools and special
needs populations implemented by respective EOC representatives. Actual calls to people on
special needs lists will not be made. Simulated calls may be made to the SIMCELL as required
by scenario input.
Provide leadership and coordination of overall emergency response and support activities,
supplying required logistical support and coordinating supplemental assistance as required.
[Requests for supplemental assistance appropriate for the scenario may be simulated in some
instances.] Demonstrate Community’s capabilities to gather, verify and disseminate emergency
information to citizens, officials, and media representatives.

IV: Protection
Based upon the PAR and interactive discussion with the installation EOC, determine appropriate
protective actions for on- and off-post special needs and general populations. Select or prepare
protective action messages appropriate for the scenario in accordance with established plans and
procedures.
Demonstrate capabilities to warn the public and broadcast emergency instructions by activating
sirens, tone alert radios, electronic message boards and the Emergency Alert System (EAS), in
test mode, as appropriate for the scenario. Confirm that the warning systems have functioned
properly.
Demonstrate deployment of law enforcement personnel for traffic and access control. For
purposes of the exercise, one (1) traffic control point (TCP) will actually be manned in
conjunction with the Camp Kyle decontamination site; other anticipated traffic control points
will be simulated. No actual traffic will be stopped at the Camp Kyle TCP. Trier School
District student actors representing evacuees will encounter this TCP and be processed in
accordance with established protocols.

V: Victim Care
Demonstrate capability to prepare medical treatment facility to receive patients at mobile
decontamination site near Camp Kyle and at Lawrence Sullivan Ross Medical Center.
[Remaining decon sites near Grantsville and Stockton will be simulated.]
Demonstrate capability to screen and treat evacuees for agent contamination at TCP established
near Camp Kyle and at Lawrence Sullivan Ross Medical Center. [Ten (10) off-post
evacuees/victims will be processed through the TCP and decon site near Camp Kyle; and sixteen

D-Example 2 - 4

Example 2 – Jurisdictional Narrative Format
(16) off-post evacuees/victims will be processed at Lawrence Sullivan Ross Medical Center.
Trier School District student actors will represent evacuees.]
Demonstrate capability to respond to situations and events as driven by the scenario, including
ability to decontaminate potentially exposed evacuees, emergency workers, and patients at
screening locations and medical treatment facilities established near Camp Kyle and at Lawrence
Sullivan Ross Medical Center.
[Exercise Simulations: Water will be used for liquid decontaminates; soap to be used in actual
incidents is available and mixing times are taken into account. Training PPE will be worn by
county hazardous materials teams, volunteer fire departments, EMS workers, law enforcement
personnel and hospital personnel at decontamination sites.]
Demonstrate capability to transport patients to a medical treatment facility. [Two (2) on-post
patients and six (6) off-post patients will be transported to Lawrence Sullivan Ross Medical
Center. Trier School District student actors will represent all off-post patients.]
Demonstrate capabilities of medical treatment facility to treat multiple patients. [Sixteen (16)
off-post evacuees/victims will be processed at Lawrence Sullivan Ross Medical Center. There
will be no fatalities at the hospital.]

VI: Evacuee Support
Demonstrate capability to open and operate reception centers at the Trier County Public Health
building and at the Camp Kyle Church building. [Reception centers will receive a total of twenty
(20) evacuees represented by student actors.]
Demonstrate capability of American Red Cross to open and operate a shelter at the Trier High
School.

D-Example 2 - 5

Example 2 – Jurisdictional Narrative Format

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D-Example 2 - 6

Example 3 – Jurisdictional Tabular Format
YOUR JURISDICTION Final
Jurisdictional Extent of Play Agreement
For the
Your Installation(YI) Community CSEPP Exercise 20XX
on
[EXERCISE DATE]
1. PURPOSE
This Jurisdictional Extent of Play Agreement (XPA) identifies the conditions that will be used to develop,
conduct, control, and evaluate the Your Site Community CSEPP Exercise 2002, as agreed to by the
Exercise Co-Directors and Your Jurisdiction.
2. STANDARDS AND REFERENCES
The play by Your Jurisdiction will be based on the editions of the following as current on the day of
exercise:
-- Your Jurisdiction Emergency Operations Plan implementing procedures and checklists. Your
Jurisdiction will identify these by title and date for inclusion in the Exercise Plan (EXPLAN).
-- MOUs and MOAs between Your Jurisdiction and various agencies and organizations concerning
response to an accident involving Army toxic chemicals at Your Installation (YI).
3. EXERCISE PARAMETERS
The scenario will be based on events occurring where toxic chemicals are stored at YI. These events
cause liquid agent contamination in the vicinity of the storage site, and vapor hazards downwind. The
hazards will extend beyond the installation boundary, and will require protective actions and other
emergency responses to be taken in the IRZ. The type of agent released, the area of ground
contamination, the vapor plume path, and the number and condition of casualties, will be within a range
to achieve the objectives for each jurisdiction, and will be consistent with responders demonstrating their
capabilities at the locations listed in this agreement.
Exercise play will begin no earlier than 0800 on [Exercise Date], and will continue uninterrupted for a
minimum of 4.5 hours. Some responders may play beyond 4.5 hours. The tables in the enclosure
describe the agreements for the conduct of the exercise by Your Jurisdiction, and the simulations that will
be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, (i.e., the activation and operation of a
Joint Information Center [JIC], the Recovery Planning Group [RPG], the functions of the Federal OnScene Coordinator [OSC] and Regional Response Team [RRT], and the activation and operation of a
Federal Response Center [FRC]), will be demonstrated consistent with the exercise objectives, this
agreement, and the scenario. For this exercise a JIC will be activated and operated jointly by all
participating jurisdictions according to existing plans. Your Jurisdiction will demonstrate its relationship
with the Commander of YI functioning as the Federal On-Scene Coordinator, leading up to (but not
including) the deployment of the RRT and establishment of an FRC.
4. EXERCISE PARTICIPANTS

D-Example 3-1

Example 3 – Jurisdictional Tabular Format

All Your Jurisdiction offices that have direction and control responsibilities in the event of a chemical
accident at YI will play in the Your Jurisdiction EOC and the JIC during the exercise, consistent with the
exercise objectives and scenario. Field response will also be demonstrated. This will include
demonstration of two traffic control points; demonstration of decontamination capability, and EMS
support at a decontamination site; activation of a mass care center; and emergency medical services
provided by the Your Jurisdiction Hospital.
5. EXERCISE PLAN (EXPLAN)
The information about exercise standards and references, exercise parameters, exercise participants, and
evaluation of objectives in this agreement, along with the enclosed tables, will be included in the
EXPLAN for the information of all participants. Notes that follow the tables need not be included in the
EXPLAN.
7.

SIGNATURES

The following agree to support the YI Community CSEPP Exercise 20XX as described herein.
SUBMITTED BY:

CONCURRENCE:

_______________________
Jurisdiction

_______________________
Off Post Exercise Co-Director

D-Example 3-2

Your Jurisdiction (__YJ__)
Your Installation (__YI__) Community Exercise 20XX
Extent of Play Agreement
As of _____(fill in date)_____
1. Emergency Assessment
Juris.
XXX
XXX

Task
C.1.1.E – – Receive CENL
and PAR from installation /
Depot EOC.
C1.2.F – Coordinate response
phase monitoring and
sampling.

Players
Your Jurisdictions (__YJ__)
Emergency Manager and
EOC staff.
Emergency Manager, policy
makers and environmental
health representative.

Description of Play
Demonstrate the effective exchange of information with YI and other
jurisdictions.

Players
__YJ__ Emergency Manager
and EOC staff.

Description of Play
Demonstrate alert and mobilization of county responders, and the
activation of the __YJ__ EOC and JIC.

Demonstrate continuous dialogue with YI regarding RTAP monitoring
locations and readings.

3. Emergency Management
Juris.
XXX

Task
C.3.1.E – Alert and Mobilize
EOC Staff.

D-Example 3-3

Juris.
XXX

XXX
XXX

XXX
XXX
XXX

Task
C.3.2.E – Activate and
Operate the EOC

C.3.3.E – Support Protective
Action Decision Making.
C.3.4.E – Direct and Control
Activation of Traffic Control
Points.

C.3.5.E – Direct and Control
Protective Action for Schools
and Day Care.
C.3.6.E – Direct and Control
Protective Actions for Special
Populations
C.3.7.E – Provide Support to
the Storage Installation

Players
__YJ__ Emergency Manager,
County Commissioners,
County Sheriff, County
Attorney, EOC staff including
law enforcement agencies
(Sheriff’s Department, State
Highway Patrol), Public
Health, School District, EMS,
American Red Cross, ARES,
and County Sheriff’s
Communication Center.

Description of Play
Demonstrate effective exchange of information with YTCD and other
jurisdictions. Demonstrate alert and mobilization of county responders,
and the activation of the county EOC and JIC.
Demonstrate all back-up systems.

Emergency Manager, policy
makers and EOC staff.
__YJ__ EOC staff and law
enforcement agencies
including __YJ__ Sheriff’s
Department, State Highway
Patrol (SHP) and JIC staff.

Demonstrate all capabilities at the __YJ__ EOC. Hazard Assessment
and Predictions will be consistent with requirements of the scenario.
Demonstrate traffic and access control by responders in the county
EOC.

__YJ__ Emergency Manager
and EOC staff.

Demonstrate plans and procedures for school populations in the EOC
only.

__YJ__ Emergency Manager
and EOC staff.

Demonstrate plans and procedures for the special needs population in
the EOC only.

__YJ__ Emergency Manager
and EOC staff.

County will simulate this activity, if appropriate for the scenario.

EOC will be activated.
Demonstrate communications capabilities at the EOC. ARES will
demonstrate back-up communication in the County EOC and other
locations as resources permit.
Demonstrate all facilities, equipment and displays in the county EOC
appropriate for the response to the scenario. EMIS will be primary
information system used in the County EOC.

JIC staff to notify public of TCPs.

D-Example 3-4

Juris.
XXX

Task
C.3.8.E – Request
Supplementary Assistance

Players
__YJ__ Emergency Manager
and EOC staff.
__YJ__ Decision Makers

XXX

C.3.9.E/F – Track the
Location and Status of
Patients

XXX

C.3.10.E – Direct and Control
Public Information Activities/

__YJ’s__ Emergency
Manager, EOC staff, EMS
workers,
__YJ’s__ hospital(s).
County Emergency Manager,
County PIO Staff, and JIC
Staff

XXX

XXX

A/C.3.1.E – Conduct EOC
Media Operations

A/C.3.2.J – Activate and
Operate the JIC.

__YJ’s__ Emergency
Manager, EOC staff
__YJ’s__ PIO Staff, and JIC
Staff
JIC staff

Description of Play
County will simulate requests for supplementary assistance, if
appropriate for the scenario.
Demonstrate capability in State or County EOC.
Demonstrate the ability in State or Local Governments
Demonstrate capability at county EOC and __YJ’s__ hospital(s).

Demonstrate capability at the county EOC and JIC. EAS messages will
be released as appropriate for the scenario.
The exchange of information with the media and the activation of the
JIC will be in real time.
Demonstrate the capability to conduct media operations from the EOC
until the JIC is declared operational.
Demonstrate the capability to maintain JIS operations as appropriate to
the scenario.
Demonstrate capability to direct and control JIC activation will be
demonstrated at the county EOC and JIC located in Your Town.
Demonstrate all facilities, equipment, communication capabilities and
displays appropriate for the scenario.
Provide Media Briefings and News Releases appropriate for the
scenario.
Exercise will continue until the JIC is activated, operational and a JIC
press conference is completed, even if objectives at other locations are
satisfied sooner.

D-Example 3-5

Juris.
XXX

Task
A/C.3.3.J – Provide
Emergency Public
Information to the Media and
the Public

Players

Description of Play
Provide information pertaining to special populations and schools.
Provide information pertaining to protective action decisions.

JIC Staff

Provide information pertaining to Traffic Control Points. Provide
information pertaining to County Reception Centers and American Red
Cross Shelters.
Provide information pertaining to evacuees.
Provide information pertaining to EAS messages.
As resources are available, the mock media may contact YJ Hospital,
YJ Reception Center and YJ EOC.

XXX
XXX

XXX

A/C.3.4.J - Coordinate
joint and command level
media briefings
A/C.3.5.J - Provide
emergency public
information through media
releases
A/C.3.6.E - Request and
coordinate PAO
augmentation

EOC/JIC staff

Demonstrate command level news briefing

EOC/JIC staff,

Demonstrate release of emergency information through media

EOC staff

Demonstrate sufficient PAO and support staff

Players
__YJ__ Emergency Manager
and EOC staff.

Demonstrate all capabilities at the IRZ County EOC.

4. Protection
Juris
XXX

Task
C.4.1.E – Make Protective
Action Decisions.

Description of Play

D-Example 3-6

Juris
XXX

Task
C.4.2.E – Activate Primary
Indoor and Outdoor Warning
Systems.

Players
__YJ__ Emergency Manager,
EOC staff and JIC staff.

Description of Play
Demonstrate capability at the county EOC and JIC.
Sirens, tone alert radios, electronic signboards and the EAS will be
activated as appropriate for the scenario.

XXX

C.4.3.E – Activate Alternate
or Supplementary Warning
Methods

__YJ__ Emergency Manager,
EOC staff and JIC staff.

XXX

C.4.4.E – Select or Prepare
Protective Action Messages.

__YJ__ Emergency Manager,
EOC staff and JIC staff.

Sirens, tone alert radios, and electronic signboards will be activated
only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.
Will only be demonstrated if a failure is detected in the primary
systems.
Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario.
EAS will be activated only once when the initial Test Exercise
Message will be broadcast/displayed. Subsequent
broadcasts/activations will be simulated as required by the scenario.

XXX

C.4.5.F – Conduct Route
Alerting

__YOUR__ local Fire
Departments, Law
Enforcement Departments, or
other similar organization
identified in your Plan or that
is participating in the
exercise.

Route Alerting is not identified as a primary method of disseminating
public warning in the __YJ__ EOP.
If a failure is detected in the primary warning systems, actual Route
Alerting will not be demonstrated. Procedures will be explained to an
Evaluator.

D-Example 3-7

Juris
XXX

Task
C.4.6.E – Disseminate
Protective Action Messages

Players
__YJ__ Emergency Manager,
EOC staff and JIC staff.

Description of Play
Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario. Sirens,
tone alert radios, electronic signboards and the EAS will be activated as
appropriate for the scenario.

XXX

Sirens, tone alert radios, electronic signboards, and EAS will be
activated only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.
Demonstrate two (2) traffic control points (TCPs) near Your Town Fire
Station.

C.4.7.F –Activate Traffic and
Access Control Points.

No actual traffic will be stopped. Evacuee actors will pass through
these TCPs.
Depending on the accident scenario, __YJ__ will deploy law
enforcement personnel to staff two traffic control points in conjunction
with the field decontamination site.
XXX
XXX

C.4.8.F – Implement
Protective Action for Schools
and Day Care.
C.4.9.F – Implement
Protection of Special
Populations

NONE

Your Town School District student actors will represent evacuees.
No field activity will be demonstrated.

NONE

No field activity will be demonstrated.

D-Example 3-8

5. Victim Care
Juris
XXX

Task
C.5.1.F – Prepare Medical
Treatment Facility to Receive
Patients

XXX

C.5.2.F – Screen Evacuees
for Agent Contamination

Players
__YJ’s__ hospital(s)
[Include separate description
for each hospital/medical center
that will participate in the
exercise.]
EMS workers and law
enforcement agencies (Sheriff’s
Department, SHP, and Your
Town Police).

Description of Play
__YJ’s__ hospital will demonstrate this activity in accordance with
applicable internal facility preparedness plans and procedures.

Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.
Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.

D-Example 3-9

Juris
XXX

Task
C.5.3.F – Treat Patients at the
Screening Site(s).

Players
EMS workers.

Description of Play
Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.
Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.
Demonstrate capability at designated Screening location at __YJ’s__
hospital.

__YJ’s__ hospital(s)
[Include separate description
for each hospital/medical center
that will participate in the
exercise.]

__YJ’s__ Medical Representative will coordinate with the Exercise
Support Contractor to develop injury cards for the volunteers.
__YJ’s__ hospital will provide moulage for the volunteers.
__YJ’s__ hospital will provide 15 volunteers for screening and
decontamination.

D-Example 3-10

Juris
XXX

Task
C.5.4.F – Decontaminate
Potentially Exposed Evacuees

Players
__YJ__ Hazardous Materials
Response Team, Nearby City
Fire Department (with support
from other fire departments in
the county).

Description of Play
Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers.
To be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

D-Example 3-11

Juris
XXX

Task
C.5.5.F – Decontaminate
Patients at the Screening
Location or Medical
Treatment Facility.

Players
IRZ County Hazardous
Materials Response Team,
Nearby City Fire Department
(with support from other fire
departments in the county).

Description of Play
Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers.
To be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

__YJ’s__ hospital(s)
[Include separate description
for each hospital/medical center
that will participate in the
exercise.]

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers.
To be demonstrated at decontamination site at __YJ’s__ hospital.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by hospital personnel at decontamination
sites.
__YJ’s__ hospital will provide 15 volunteers for screening and
decontamination.

D-Example 3-12

Juris
XXX

Task
C.5.6.F – Transport Patients
to a Medical Treatment
Facility

Players
Your Town Ambulance
Service.

Description of Play
Demonstrate capability to respond to situations and events as driven
by the exercise.
Two (2) On-Post victims will be transported from the depot to
__YJ’s__ hospital.
Your Town School District student actors will represent transported
off-post victims.

XXX

C.5.7.F – Treat Patients at a
Medical Treatment Facility

XXX

C.5.8.F – Collect and
Decontaminate Human
Remains

XXX

C.5.9.E/F – Coordinate the
Disposition of Human
Remains

__YJ’s__ hospital(s)
[Include separate description
for each hospital/medical center
that will participate in the
exercise.]
Investigator for State Medical
Examiner’s Office

Investigator for State Medical
Examiner’s Office

__YJ’s__ hospital will receive six (6) Off –Post victims.
There will be no fatalities at the hospital.
__YJ’s__ hospital will provide 6 volunteers for treatment.
Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the collection and decontamination of human remains
by discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.
Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the coordination and disposition of human remains by
discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.

D-Example 3-13

6. Evacuee Support
Juris
XXX

Task
C.6.1.E – Direct and Control
Reception Center Operations

XXX

C.6.2.E –Operate Reception
Center

XXX

C.6.3.E – Direct and Control
Shelter Operations

XXX

C.6.4.F – Operate Shelters

Players
__YJ__ Emergency Manager,
EOC Staff, County Reception
Center Managers and Public
Health Nurses
County Reception Center
Managers and Public Health
Nurses
__YJ__ Emergency Manager,
EOC Staff, and American
Red Cross Staff.
American Red Cross and
Mass Care Workers

Description of Play
Demonstrate the capability at the __YJ__ EOC. Responsible personnel
will identify and demonstrate the process to determine the number of
reception centers required and the procedures to activate and staff them.
Demonstrate the capability at the __YJ__ Public Health Building.
Reception Center will receive twenty (20) evacuees.
Your Town School District student actors will represent evacuees.
Demonstrate the capability at the __YJ__ EOC. Responsible personnel
will identify and demonstrate the process to determine the number of
shelters required and the procedures to activate and staff them
Operation of one (1) shelter will be demonstrated. The shelter to be
located at Your Town High School.
Shelter will receive fifteen (15) evacuees.
Your Town School District student actors will represent evacuees.

D-Example 3-14

Example 4 – Community Tabular Format
Your Installation
Your Installation Community CSEPP Exercise 2002
Extent of Play Agreement
As of _____(fill in date)_____
1.

PURPOSE

This extent of play agreement identifies the conditions that will be used to develop, conduct,
control, and evaluate the Your Community CSEPP Exercise 2002, as agreed to by the Exercise
Co-Directors, Commander, and Depot Manager of the Your Installation (YI).
2.

STANDARDS AND REFERENCES

The play by YI will be based on the editions of the following that are current on the day of the
exercise:

3.

•

Contract DAAD13-XX-D-0XXX, including each relevant Statement of Work (SOW)
with the operating contractor, tenant contractors, and tenant organizations.

•

The YI Chemical Accident/Incident Response and Assistance (CAIRA) Plan, and
implementing SOPs. At least one copy will be available for exercise evaluation.

•

MOUs and MOAs between YI and various agencies and organizations concerning
response to an accident involving Army toxic chemicals at YI. These will be identified
by title and date for inclusion in the EXPLAN. At least one copy will be available for
exercise evaluation.

•

AMC Chemical Service Response Force Commander’s Emergency Response Plan.
EXERCISE PARAMETERS

The scenario will be based on events occurring where toxic chemicals are stored at YI. These
events cause liquid agent contamination in the vicinity of the storage site, and vapor hazards
downwind. The hazards will extend beyond the installation boundary, and will require
protective actions and other emergency responses to be taken in the IRZ and possibly the PAZ.
The type of agent released, the area of potential ground contamination, the vapor plume path, and
the number and condition of casualties, will be within a range to achieve the objectives for YI,
and will be consistent with responders demonstrating their capabilities.
Exercise play will begin no earlier than 0730 on (day and month) 2002, and is anticipated to
continue uninterrupted for approximately 6-8 hours. Exercise play will conclude on (date and
month) 2002.
The tables in the enclosure describe the extent of play by YI, tenant activities, and agencies and
organizations that have an MOU or MOA to support YI in case of an accident involving Army

D-Example 4-1

Example 4 – Community Tabular Format
toxic chemicals. This agreement also describes the simulations that will be used to ensure a
credible evaluation.
Joint facilities and functions that involve multiple jurisdictions (i.e., the activation and operation
of a Joint Information Center [JIC], the functions of the Federal ON-Scene Coordinator [OCS]
and the Regional Response Team [RRT], and the activation and operation of a Federal Response
Center [FRC]) will be demonstrated consistent with the exercise objectives, this agreement, and
the scenario. For this exercise a JIC will be activated and operated jointly by all participating
jurisdictions according to existing plans. The Commander of YI will demonstrate the functions
of the OSC leading up to (but not including) the deployment of the RRT and establishment of an
FRC. The Initial Response Force (IRF) will also demonstrate the reports and coordination
leading up to (but not including) the deployment of the Army Service Response Force.
4.

EXERCISE PARTICIPANTS

All elements of the YI IRF, to include tenant agencies and organizations that have a MOU or
MOA to support YI in case of an accident involving Army toxic chemicals, will play in the
exercise on-post and in the JIC, consistent with the exercise objectives and scenario. YI will send
a liaison officer to the County EOC and provide accommodations in their EOC for tenant, state,
and county liaisons. Other persons assigned to or working at YI who would be affected by the
scenario will be treated as discussed in the enclosures. The SBCCOM Headquarters staff at
Aberdeen Proving Ground will also play in the exercise, but will not be evaluated.
5.

EXERCISE PLAN (EXPLAN)

The information about exercise standards and references, exercise parameters, exercise
participants, and evaluation of objectives in this agreement, along with the enclosed tables will
be included in the EXPLAN for the information of all participants.
8. SIGNATURES
The following agree to support the YI Community CSEPP Exercise 20XX as described herein.
SUBMITTED BY:

CONCURRENCE:

_______________________
Jurisdiction

_______________________
On Post Exercise Co-Director

D-Example 4-2

Example 4 – Community Tabular Format

Your Installation
Your Installation (__YI__) Community Exercise 2002
Extent of Play Agreement
As of December 11, 2001

1.

Emergency Assessment

Juris
XXX

Task
A.1.1.E - Collect Input For
Hazard Analysis

XXX

A.1.2.E - Make Hazard
EOC staff
Assessments And Predictions

XXX

A.1.3.E - Determine CENL
And Off-Post PAR
A.1.4.E - Notify Off-Post 24Hour Warning Points Or
EOCs
A.1.5.E - Notify Government
Agencies And Officials
A.1.6.E - Report Events And
Decisions To Headquarters
A.1.7.F - Set Up Monitoring
And Sampling Equipment

XXX
XXX
XXX
XXX

Players
EOC staff

EOC staff
EOC staff

Extent of Play
Demonstrate ability of hazard analysts to assess seriousness of
CAI, make initial estimate of impact and produce initial and
subsequent hazard assessment and predictions
Demonstrate production of hazard area plots showing risk areas
and predicted hazard wedge, identification of risk population,
protective action options, monitoring guidance, information on
projected plume behavior
Demonstrate decision-making and announcement of optimum
PAR for off-post
Demonstrate notification to off-post community of the CENL and
PAR within prescribed time limits

EOC staff

Demonstrate notification of federal, state, and local officials of
chemical event prior to release to media and the public.
EOC staff
Demonstrate submittal of complete, comprehensive, timely
reports to headquarters
Monitoring and Sampling Demonstrate monitoring and sampling equipment is operational
Teams
and ready for deployment when needed. Reliable communication
is established between field teams and hazard analysis

D-Example 4-3

Example 4 – Community Tabular Format

Juris
XXX

XXX

2.
Juris
XXX
XXX
XXX
XXX
XXX
XXX

XXX

Task
A.1.8.E - Coordinate
Monitoring And Sampling
Operations (On And OffPost)
A.1.9.F - Conduct
Monitoring And Sampling
Operations

Players
EOC staff

Extent of Play
Demonstrate deployment of monitoring and sampling teams to
correct locations

Monitoring and Sampling Demonstrate collection of authentic, credible information about
Teams
chemical agent hazards.

Accident Site Hazard Mitigation

Task
A.2.1.F - Make Immediate
Informal Accident Reports
A.2.2.F - Secure The
Accident Scene
A.2.3.F - Account For
Personnel At And Around
Accident Site
A.2.4.E - Direct And
Coordinate Accident Scene
Preservation
A.2.5.F - Preserve The
Accident Scene
A.2.6.F - Establish And
Provide Direction And
Control At The Accident
Scene
A.2.7.F - Stage Response
Teams

Players
Surety and Security Forces
Security Force

Extent of Play
Demonstrate prompt and accurate informal reports from the
accident scene
Demonstrate security cordon is established and enforced

Security Force

Demonstrate accountability and evacuation of personnel
working in and around the CLA

EOC staff

Demonstrate documentation of accident scene and responses

Field Command post,
Work Parties
Field Command Post
and/or Security Shift
Captain

Demonstrate documentation of decisions and operations are
secured and preserved
Demonstrate proper coordination of responders to ensure
maximum efficiency of operations

Field Command Post

Demonstrate responders are prepared and ready for employment

D-Example 4-4

Example 4 – Community Tabular Format

Juris
XXX
XXX
XXX

Task
A.2.8.F - Conduct
Firefighting Operations At
The Accident Scene
A.2.9.F - Conduct Release
Control Operations
A.2.10.F - Mitigate The
Effects Of The Agent
Release

Players
Fire Department

Extent of Play
Demonstrate safe operations and availability of manpower

Response work teams

Demonstrate containment of release to smallest area possible

Field Command Post,
Work Parties

Demonstrate the contaminated materials are safely contained and
disposed of in a safe and legal manner
Simulants will be used.

3.
Juris
XXX
XXX
XXX
XXX
XXX
XXX

Emergency Management
Task
A.3.1.E - Activate, Expand
And Operate The EOC
A.3.2.E - Direct And Control
Response Operations
A.3.3.E - Stand Up And
Command The IRF
A.3.4.E - Perform Duties As
The Federal On-Scene
Coordinator
A.3.5.E - Direction And
Control Protection Of The
On-Post At-Risk Populations
A.3.6.E - Direct And Control
Protection Of The On-Post
General Population

Players
EOC staff
EOC staff
Commander

Extent of Play
Demonstrate quick full operational status and maintain level
for duration of response
Demonstrate direction and control, coordination of response
activities
Demonstrate command and control for response

Commander

Demonstrate discharging of all DoD obligations under
National Contingency Plan

EOC staff

Demonstrate protection of on-post population inside the
isolation perimeter and predicted hazard area

EOC staff

Demonstrate protection of general on-post population

D-Example 4-5

Example 4 – Community Tabular Format

Juris
XXX

Task
A.3.7.E - Direct And Control
Protection Of Special
Populations
A.3.8.F - Direct And Control
Distribution Of Supplies And
Equipment
A.3.9.E - Request And
Coordinate Additional
Response Support
A.3.10.E - Make On-Post
Reentry Decisions

Players
EOC staff

Extent of Play
N/A - __YI__ does not have any special populations

Field Command Post

XXX

A.3.11.E - Notify The NextOf-Kin

EOC staff

Demonstrate sufficient equipment, vehicles, supplies are
available to control and mitigate release and perform related
support tasks
Demonstrate sufficient personnel, equipment and supplies are
available to contain, mitigate hazard, and perform related
support tasks
Demonstrate determination, recommendations and
notifications for personnel reentry into areas unaffected by
hazard
Demonstrate prompt notification of next-of-kin of fatalities, ill,
injured and exposed persons

XXX

A.3.12.E - Direct And
Control Army Public
Information Activities
A.3.13.E - Reports To
Headquarters PAO

EOC staff, JIC
EOC staff

Demonstrate reporting of public information activities to
Headquarters PAO

A/C.3.1.E – Conduct EOC
Media Operations

EOC staff
JIC Staff

Demonstrate the capability to conduct media operations from the
EOC until the JIC is declared operational.

XXX
XXX
XXX

XXX
XXX

EOC staff
EOC staff

EOC staff will explain procedures, no calls will be made
Demonstrate shift from EOC to JIC

Demonstrate the capability to maintain JIS operations as appropriate
to the scenario.

XXX

A/C.3.2.J - Activate And
Operate The JIC

JIC staff

Demonstrate establishment and performance of JIC

D-Example 4-6

Example 4 – Community Tabular Format

Juris
XXX

XXX
XXX

XXX

4.

Task
A/C.3.3.J - Provide
Emergency Public
Information To The Media
And The Public
A/C.3.4.J - Coordinate Joint
And Command Level Media
Briefings
A/C.3.5.J - Provide
Emergency Public
Information Through Media
Releases
A/C.3.6.E - Request And
Coordinate PAO
Augmentation

JIC staff

Players

Extent of Play
Demonstrate flow of information between JIC and other
agencies

EOC/JIC staff

Demonstrate command level news briefing

EOC/JIC staff,

Demonstrate release of emergency information through media

EOC staff

Demonstrate sufficient PAO and support staff

Protection

Juris
XXX

Task
A.4.1.E - Recommend
CENLs, PARS, PADs

Players
EOC staff

XXX

A.4.2.E - Determine On-Post
PAD

EOC staff

XXX

A.4.3.E - Activate On-Post
Indoor And Outdoor
Warning Systems

Security Force

Extent of Play
Demonstrate accurate recommendations for the CENL and
optimum PARs and PADs to IRF commander. Recommend
adjust or cancel CENLs, PARs, PADs as conditions warrant
Demonstrate decision-making and announcement of optimum
PAD for on-post
Demonstrate notification to individuals in isolation perimeter
and predicted hazard area within eight minutes of PAD.

D-Example 4-7

Example 4 – Community Tabular Format

Juris
XXX
XXX
XXX

XXX
XXX

5.
Juris
XXX
XXX

Task
A.4.4.F - Control On-Post
Population Movement, Exit,
Entry
A.4.5.F – Assemble, Screen
And Account For The OnPost Population
A.4.6.E - Provide
Transportation To Evacuate
The Post Population
A.4.7.F - Set Up And
Operate Personnel
Decontamination Station
A.4.8.F - Set Up And
Operate The Equipment
Decontamination Station

Players
Security Force

Extent of Play
Demonstrate timely manning of TCPs, placement of barricades
for evacuation and prevent access to hazardous area

On-post offices, work
areas, and facilities

Demonstrate accountability and agent screening of on-post
population

EOC staff

Demonstrate availability of transport vehicles and drivers
needed to evacuate all or part of post population to a safe place

Decontamination Team
Decontamination Team

__YI__ does not have vehicles or personnel available to
actively display. Will discuss procedures.
Demonstrate personnel in clean area are protected from
contamination and contaminated protective clothing is
prevented from leaving scene
Demonstrate decontamination of tools and equipment used at
accident scene

Victim Care
Task
A.5.1.F - Provide
Immediate Emergency Aid
At The CAI Site
A.5.2.F - Provide
Emergency Triage,
Treatment And
Stabilization At CAI

Players
Security Force and Surety

Extent of Play
Demonstrate appropriate life-saving self-aid and first-aid

Security Force and Surety

Demonstrate stabilization and transport to a medical facility in a
timely manner

D-Example 4-8

Example 4 – Community Tabular Format

Juris
XXX
XXX
XXX
XXX
XXX

XXX
XXX
XXX

Task
A.5.3.F - Victim Status
Reports
A.5.4.E - Track The
Location And Status Of All
Patients
A.5.5.F - Decontaminate
Patients At The CAI Site
A.5.6.F - Prepare Medical
Facility To Receive
Patients
A.5.7.F - Transport
Patients To A Medical
Facility

Players
Work parties, Security
Force, Medical facility
EOC staff, Medical facility

Extent of Play
Demonstrate information about location and status of all victims
is reported to IRF Commander
Demonstrate accuracy of patient information

Security Force and Surety

Demonstrate effective decontamination

Medical Facility

Demonstrate facility is prepared for arrival and treatment of
patients

Security Force and/or Fire
Department

Demonstrate transportation to a Medical Facility in a timely
manner. Vehicle, crew and EMS personnel are returned to
service

A.5.8.F - Treat Patients At
A Medical Facility
A.5.9.F - Collect And
Decontaminate Human
Remains
A.5.10.E - Coordinate The
Disposition Of Human
Remains

Medical Facility

Demonstrate appropriate medical treatment. Patients stabilized
and transferred to off-post medical facility
Demonstrate care and respect of remains and made available to
next-of-kin

IRF Work Parties, Medical
Response Teams
EOC staff

Demonstrate legal requirements are met, next-of-kin are helped
to claim remains
EOC staff will explain procedures, no calls will be made

D-Example 4-9

Example 4 – Community Tabular Format

6.

Evacuee Support

Juris
XXX

Task
A.6.1.E - Arrange For And
Provide Counseling And
Religious Support

Players
EOC staff

XXX

A.6.2.E - Arrange For And
Provide Army Claims
Services
A.6.3.E - Arrange For And
Provide Veterinary
Services

EOC staff

XXX

EOC staff

Extent of Play
Demonstrate support, advice, consolation, encouragement and
spiritual support for Army employees and post residents
EOC staff will explain procedures, no calls will be made
Demonstrate operation of Army claims services
EOC staff will explain procedures, no calls will be made
Demonstrate identification and treatment of on-post livestock,
companion animals or wildlife that are injured or exposed
EOC staff will explain procedures, no calls will be made

D-Example 4-10

Example 5 – Community Tabular Format
Your Installation CSEPP Community
Extent of Play Agreement
For

YI CSEPP Exercise
DD MMM YY
1. PURPOSE
This Extent of Play Agreement identifies the conditions that will be used to develop, conduct,
control, and evaluate the Your Installation (YI) Community CSEPP Exercise 2002, as agreed to
by the YI CSEPP Community and the Exercise Co-Directors which includes the following
entities: YI, Your Jurisdiction 1, and Your Jurisdiction 2.
2. STANDARDS AND REFERENCES
The play by the YI Community will be based on the editions of the following as current on the
day of exercise:
•
The YI Chemical Accident/Incident Response and Assistance (CAIRA) Plan, and
implementing SOPs, July 2001.

•

US Army Chemical Agent Munitions Disposal System Activity Contingency and Spill
Control Plan, Nov 1997 and Area Response Team Guide, September 1996.

•
MOUs and MOAs between YI and various agencies and organizations concerning
response to an accident involving Army toxic chemicals at YI. These will be available for exercise
evaluation.
•

AMC Chemical Service Response Force Commander’s Emergency Response Plan, May

1997.

•

Jurisdictional Emergency Operations Plan implementing procedures and

checklists. These items will be identified by title and date for inclusion in the Exercise Plan
(EXPLAN).

•

MOUs and MOAs between each jurisdiction and various agencies and

organizations concerning response to an accident involving Army toxic chemicals at YI. The YI
CSEPP Community will identify these by title and date for inclusion in the EXPLAN.

3. EXERCISE PARAMETERS
The scenario will be based on events occurring where toxic chemicals are stored at YI. These
events cause liquid agent contamination in the vicinity of the storage site, and vapor hazards
downwind. The hazards will potentially extend beyond the installation boundary, and will
require protective actions and other emergency responses to be taken in the IRZ and PAZ. The
D-Example 5-1

Example 5 – Community Tabular Format
type of agent released, the area of ground contamination, the vapor plume path, and the number
and condition of casualties, will be within a range to achieve the objectives for each jurisdiction,
and will be consistent with responders demonstrating their capabilities at the locations listed in
this agreement.
Exercise play will begin no earlier than 8 am MDT on 18 September 2002, and will continue
uninterrupted for a minimum of 5 hours. Selected responders might play until as late as 5 p.m.
The tables in the enclosure describe the agreements for the conduct of the exercise by YI CSEPP
Community, and the simulations that will be used to ensure a credible evaluation.
Joint facilities and functions that involve multiple jurisdictions, (i.e., the activation and operation
of a Joint Information Center [JIC], the Recovery Planning Group [RPG], the functions of the
Federal On-Scene Coordinator [OSC] and Regional Response Team [RRT], and the activation
and operation of a Federal Response Center [FRC]), will be demonstrated consistent with the
exercise objectives, this agreement, and the scenario. For this exercise a JIC will be activated
and operated jointly by all participating jurisdictions according to existing plans.
4. EXERCISE PARTICIPANTS
All YI CSEPP Community offices that have direction and control responsibilities in the event of
a chemical accident at YI will play in jurisdictional EOCs and the JIC during the exercise,
consistent with the exercise objectives and scenario. Field response will also be demonstrated.
This will include demonstration of traffic control points; demonstration of decontamination
capability, and EMS support at a decontamination site; activation of a mass care center; and
emergency medical services provided by ten area Medical Centers and Hospitals.
5. EXERCISE PLAN (EXPLAN)
The information about exercise standards and references, exercise parameters, exercise
participants, and evaluation of objectives in this agreement, along with the enclosed tables, will
be included in the EXPLAN for the information of all participants. Notes that follow the tables
need not be included in the EXPLAN.

D-Example 5-2

Example 5 – Community Tabular Format
6. CONCURRENCES
The following agree to support the YI Community CSEPP Exercise 2002 as described herein.

Commander, YI

FEMA Exercise Co-Director

Tooele County

State of Utah DES

Utah County

D-Example 5-3

ARMY Co-Director

Salt Lake County

Example 5 – Community Tabular Format

This page not used.

D-Example 5-4

Your Installation CSEPP Community
Extent of Play Agreement
For

YI CSEPP Exercise
DD MMM YY
1.

Emergency Assessment

Juris
YI

Task
A.1.1.E - Collect Input For
Hazard Analysis

Players
EOC staff

Extent of Play
Demonstrate ability of hazard analysts to assess seriousness of
CAI, make initial estimate of impact and produce initial and
subsequent hazard assessment and predictions

YJ1

C.1.1.E – – Receive CENL and
PAR from installation / Depot
EOC.
C.1.1.E – – Receive CENL and
PAR from installation / Depot
EOC.

Your Jurisdiction 1
(__YJ1__) Emergency
Manager and EOC staff.
Your Jurisdiction 1
(__YJ2__) Emergency
Manager and EOC staff.

Demonstrate the effective exchange of information with YI and other
jurisdictions.

YJ2

Demonstrate the effective exchange of information with YI and other
jurisdictions.

YI

A.1.2.E - Make Hazard
EOC staff
Assessments And Predictions

Demonstrate production of hazard area plots showing risk areas
and predicted hazard wedge, identification of risk population,
protective action options, monitoring guidance, information on
projected plume behavior

YJ1

C1.2.F – Coordinate response
phase monitoring and sampling.

Demonstrate continuous dialogue with YI regarding RTAP monitoring
locations and readings.

YJ2

C1.2.F – Coordinate response
phase monitoring and sampling.

Emergency Manager,
policy makers and
environmental health
representative.
Emergency Manager,
policy makers and
environmental health
representative.

Demonstrate continuous dialogue with YI regarding RTAP monitoring
locations and readings.

D-Example 5-5

Juris
YI
YI
YI
YI
YI

YI

YI

2.
Juris
YI
YI

Task
A.1.3.E - Determine CENL
And Off-Post PAR
A.1.4.E - Notify Off-Post 24Hour Warning Points Or
EOCs
A.1.5.E - Notify Government
Agencies And Officials
A.1.6.E - Report Events And
Decisions To Headquarters
A.1.7.F - Set Up Monitoring
And Sampling Equipment

Players
EOC staff

A.1.8.E - Coordinate
Monitoring And Sampling
Operations (On And OffPost)
A.1.9.F - Conduct
Monitoring And Sampling
Operations

EOC staff

Extent of Play
Demonstrate decision-making and announcement of optimum
PAR for off-post
Demonstrate notification to off-post community of the CENL and
PAR within prescribed time limits

EOC staff
EOC staff

Demonstrate notification of federal, state, and local officials of
chemical event prior to release to media and the public.
EOC staff
Demonstrate submittal of complete, comprehensive, timely
reports to headquarters
Monitoring and Sampling Demonstrate monitoring and sampling equipment is operational
Teams
and ready for deployment when needed. Reliable communication
is established between field teams and hazard analysis
Demonstrate deployment of monitoring and sampling teams to
correct locations

Monitoring and Sampling Demonstrate collection of authentic, credible information about
Teams
chemical agent hazards.

Accident Site Hazard Mitigation

Task
A.2.1.F - Make Immediate
Informal Accident Reports
A.2.2.F - Secure The
Accident Scene

Players
Surety and Security Forces
Security Force

Extent of Play
Demonstrate prompt and accurate informal reports from the
accident scene
Demonstrate security cordon is established and enforced

D-Example 5-6

Juris
YI
YI
YI
YI

YI
YI
YI
YI

Task
A.2.3.F - Account For
Personnel At And Around
Accident Site
A.2.4.E - Direct And
Coordinate Accident Scene
Preservation
A.2.5.F - Preserve The
Accident Scene
A.2.6.F - Establish And
Provide Direction And
Control At The Accident
Scene
A.2.7.F - Stage Response
Teams
A.2.8.F - Conduct
Firefighting Operations At
The Accident Scene
A.2.9.F - Conduct Release
Control Operations
A.2.10.F - Mitigate The
Effects Of The Agent
Release

Players
Security Force

Extent of Play
Demonstrate accountability and evacuation of personnel
working in and around the CLA

EOC staff

Demonstrate documentation of accident scene and responses

Field Command post,
Work Parties
Field Command Post
and/or Security Shift
Captain

Demonstrate documentation of decisions and operations are
secured and preserved
Demonstrate proper coordination of responders to ensure
maximum efficiency of operations

Field Command Post

Demonstrate responders are prepared and ready for employment

Fire Department

Demonstrate safe operations and availability of manpower

Response work teams

Demonstrate containment of release to smallest area possible

Field Command Post,
Work Parties

Demonstrate the contaminated materials are safely contained and
disposed of in a safe and legal manner
Simulants will be used.

3.
Juris
YI

Emergency Management
Task
A.3.1.E - Activate, Expand
And Operate The EOC

Players
EOC staff

Extent of Play
Demonstrate quick full operational status and maintain level
for duration of response

D-Example 5-7

Juris
YI

Task
A/C.3.1.E – Conduct EOC
Media Operations

Players

Extent of Play

EOC staff
JIC Staff

Demonstrate the capability to conduct media operations from the
EOC until the JIC is declared operational.
Demonstrate the capability to maintain JIS operations as appropriate
to the scenario.
Demonstrate alert and mobilization of county responders, and the
activation of the __YJ1__ EOC and JIC.

YJ1

C.3.1.E – Alert and Mobilize
EOC Staff.

__YJ1__ Emergency
Manager and EOC staff.

YJ1

A/C.3.1.E – Conduct EOC
Media Operations

__YJ1’s__ Emergency
Manager, EOC staff
__YJ1’s__ PIO Staff, and JIC
Staff

Demonstrate the capability to conduct media operations from the
EOC until the JIC is declared operational.
Demonstrate the capability to maintain JIS operations as appropriate
to the scenario.
Demonstrate alert and mobilization of county responders, and the
activation of the __YJ2__ EOC and JIC.

YJ2

C.3.1.E – Alert and Mobilize
EOC Staff.

__YJ2__ Emergency
Manager and EOC staff.

YJ2

A/C.3.1.E – Conduct EOC
Media Operations

__YJ2’s__ Emergency
Manager, EOC staff
__YJ2’s__ PIO Staff, and JIC
Staff

Demonstrate the capability to conduct media operations from the
EOC until the JIC is declared operational.

EOC staff

Demonstrate direction and control, coordination of response
activities
Demonstrate establishment and performance of JIC

YI
YI

A.3.2.E - Direct And Control
Response Operations
A/C.3.2.J - Activate And
Operate The JIC

JIC staff

Demonstrate the capability to maintain JIS operations as appropriate
to the scenario.

D-Example 5-8

Juris
YJ1

YJ1

Task

Players

C.3.2.E – Activate and Operate
the EOC

__YJ1__ Emergency
Manager, County
Commissioners, County
Sheriff, County Attorney,
EOC staff including law
enforcement agencies
(Sheriff’s Department, State
Highway Patrol), Public
Health, School District, EMS,
American Red Cross, ARES,
and County Sheriff’s
Communication Center.

Demonstrate effective exchange of information with YTCD and
other jurisdictions. Demonstrate alert and mobilization of county
responders, and the activation of the county EOC and JIC.
Demonstrate all back-up systems.

JIC staff

Demonstrate capability to direct and control JIC activation will be
demonstrated at the county EOC and JIC located in Your Town.

A/C.3.2.J – Activate and
Operate the JIC.

Extent of Play

EOC will be activated.
Demonstrate communications capabilities at the EOC. ARES will
demonstrate back-up communication in the County EOC and other
locations as resources permit.
Demonstrate all facilities, equipment and displays in the county
EOC appropriate for the response to the scenario. EMIS will be
primary information system used in the County EOC.

Demonstrate all facilities, equipment, communication capabilities
and displays appropriate for the scenario.
Provide Media Briefings and News Releases appropriate for the
scenario.
Exercise will continue until the JIC is activated, operational and a
JIC press conference is completed, even if objectives at other
locations are satisfied sooner.

D-Example 5-9

Juris
YJ2

YJ2

Task

Players

C.3.2.E – Activate and Operate
the EOC

__YJ2__ Emergency
Manager, County
Commissioners, County
Sheriff, County Attorney,
EOC staff including law
enforcement agencies
(Sheriff’s Department, State
Highway Patrol), Public
Health, School District, EMS,
American Red Cross, ARES,
and County Sheriff’s
Communication Center.

Demonstrate effective exchange of information with YTCD and
other jurisdictions. Demonstrate alert and mobilization of county
responders, and the activation of the county EOC and JIC.
Demonstrate all back-up systems.

JIC staff

Demonstrate capability to direct and control JIC activation will be
demonstrated at the county EOC and JIC located in Your Town.

A/C.3.2.J – Activate and
Operate the JIC.

Extent of Play

EOC will be activated.
Demonstrate communications capabilities at the EOC. ARES will
demonstrate back-up communication in the County EOC and other
locations as resources permit.
Demonstrate all facilities, equipment and displays in the county
EOC appropriate for the response to the scenario. EMIS will be
primary information system used in the County EOC.

Demonstrate all facilities, equipment, communication capabilities
and displays appropriate for the scenario.
Provide Media Briefings and News Releases appropriate for the
scenario.
Exercise will continue until the JIC is activated, operational and a
JIC press conference is completed, even if objectives at other
locations are satisfied sooner.

YI
YI

A.3.3.E - Stand Up And
Command The IRF
A/C.3.3.J - Provide
Emergency Public
Information To The Media
And The Public

Commander

Demonstrate command and control for response

JIC staff

Demonstrate flow of information between JIC and other
agencies

D-Example 5-10

Juris

Task

Players

Extent of Play

YJ1

C.3.3.E – Support Protective
Action Decision Making.

Emergency Manager, policy
makers and EOC staff.

YJ1

A/C.3.3.J – Provide Emergency
Public Information to the Media
and the Public

JIC Staff

Demonstrate all capabilities at the __YJ1__ EOC. Hazard
Assessment and Predictions will be consistent with requirements of
the scenario.
Provide information pertaining to special populations and schools.
Provide information pertaining to protective action decisions.
Provide information pertaining to Traffic Control Points. Provide
information pertaining to County Reception Centers and American
Red Cross Shelters.
Provide information pertaining to evacuees.
Provide information pertaining to EAS messages.

YJ2

C.3.3.E – Support Protective
Action Decision Making.

Emergency Manager, policy
makers and EOC staff.

YJ2

A/C.3.3.J – Provide Emergency
Public Information to the Media
and the Public

JIC Staff

As resources are available, the mock media may contact YJ
Hospital, YJ Reception Center and YJ EOC..
Demonstrate all capabilities at the __YJ2__ EOC. Hazard
Assessment and Predictions will be consistent with requirements of
the scenario.
Provide information pertaining to special populations and schools.
Provide information pertaining to protective action decisions.
Provide information pertaining to Traffic Control Points. Provide
information pertaining to County Reception Centers and American
Red Cross Shelters.
Provide information pertaining to evacuees.
Provide information pertaining to EAS messages.
As resources are available, the mock media may contact YJ
Hospital, YJ Reception Center and YJ EOC..

D-Example 5-11

Juris
YI
YI
YJ1

YJ1
YJ1
YJ2

YI

Task
A.3.4.E - Perform Duties As
The Federal On-Scene
Coordinator
A/C.3.4.J - Coordinate Joint
And Command Level Media
Briefings

Players
Commander

Extent of Play
Demonstrate discharging of all DoD obligations under
National Contingency Plan

EOC/JIC staff

Demonstrate command level news briefing

C.3.4.E – Direct and Control
Activation of Traffic Control
Points.

__YJ1__ EOC staff and law
enforcement agencies
including __YJ1__ Sheriff’s
Department, State Highway
Patrol (SHP) and JIC staff.

Demonstrate traffic and access control by responders in the county
EOC.

A/C.3.4.J - Coordinate joint
and command level media
briefings
A/C.3.4.J - Coordinate joint
and command level media
briefings

EOC/JIC staff

Demonstrate command level news briefing

EOC/JIC staff

Demonstrate command level news briefing

C.3.4.E – Direct and Control
Activation of Traffic Control
Points.

__YJ2__ EOC staff and law
enforcement agencies
including __YJ2__ Sheriff’s
Department, State Highway
Patrol (SHP) and JIC staff.

Demonstrate traffic and access control by responders in the county
EOC.

EOC staff

Demonstrate protection of on-post population inside the
isolation perimeter and predicted hazard area

A.3.5.E - Direction And
Control Protection Of The
On-Post At-Risk Populations

JIC staff to notify public of TCPs.

JIC staff to notify public of TCPs.

D-Example 5-12

Juris
YI

Task
A/C.3.5.J - Provide
Emergency Public
Information Through Media
Releases

Players
EOC/JIC staff,

Extent of Play
Demonstrate release of emergency information through media

YJ1

C.3.5.E – Direct and Control
Protective Action for Schools
and Day Care.

__YJ1__ Emergency
Manager and EOC staff.

Demonstrate plans and procedures for school populations in the
EOC only.

A/C.3.5.J - Provide
emergency public
information through media
releases
A/C.3.5.J - Provide
emergency public
information through media
releases

EOC/JIC staff,

Demonstrate release of emergency information through media

EOC/JIC staff,

Demonstrate release of emergency information through media

C.3.5.E – Direct and Control
Protective Action for Schools
and Day Care.

__YJ2__ Emergency
Manager and EOC staff.

Demonstrate plans and procedures for school populations in the
EOC only.

A.3.6.E - Direct And Control
Protection Of The On-Post
General Population
A/C.3.6.E - Request And
Coordinate PAO
Augmentation

EOC staff

Demonstrate protection of general on-post population

EOC staff

Demonstrate sufficient PAO and support staff

YJ1

C.3.6.E – Direct and Control
Protective Actions for Special
Populations

__YJ1__ Emergency
Manager and EOC staff.

Demonstrate plans and procedures for the special needs population
in the EOC only.

YJ1

A/C.3.6.E - Request and
coordinate PAO
augmentation

EOC staff

Demonstrate sufficient PAO and support staff

YJ1

YJ1

YJ2
YI
YI

D-Example 5-13

Juris
YJ1

Task
A/C.3.6.E - Request and
coordinate PAO
augmentation

Players
EOC staff

Extent of Play
Demonstrate sufficient PAO and support staff

YJ2

C.3.6.E – Direct and Control
Protective Actions for Special
Populations

__YJ2__ Emergency
Manager and EOC staff.

Demonstrate plans and procedures for the special needs population
in the EOC only.

YI

A.3.7.E - Direct And Control
Protection Of Special
Populations

EOC staff

N/A - __YI__ does not have any special populations

YJ1

C.3.7.E – Provide Support to
the Storage Installation
C.3.7.E – Provide Support to
the Storage Installation

__YJ1__ Emergency
Manager and EOC staff.
__YJ2__ Emergency
Manager and EOC staff.

County will simulate this activity, if appropriate for the scenario.

YJ2

County will simulate this activity, if appropriate for the scenario.

YI

A.3.8.F - Direct And Control Field Command Post
Distribution Of Supplies And
Equipment

Demonstrate sufficient equipment, vehicles, supplies are
available to control and mitigate release and perform related
support tasks

YJ1

C.3.8.E – Request
Supplementary Assistance

__YJ1__ Emergency
Manager and EOC staff.
__YJ1__ Decision Makers

County will simulate requests for supplementary assistance, if
appropriate for the scenario.
Demonstrate capability in State or County EOC.

YJ2

C.3.8.E – Request
Supplementary Assistance

__YJ2__ Emergency
Manager and EOC staff.
__YJ2__ Decision Makers

Demonstrate the ability in State or Local Governments
County will simulate requests for supplementary assistance, if
appropriate for the scenario.
Demonstrate capability in State or County EOC.

YI

A.3.9.E - Request And
Coordinate Additional
Response Support

EOC staff

Demonstrate the ability in State or Local Governments

Demonstrate sufficient personnel, equipment and supplies are
available to contain, mitigate hazard, and perform related
support tasks

D-Example 5-14

Juris

Task

YJ1

C.3.9.E/F – Track the Location
and Status of Patients

YJ2

C.3.9.E/F – Track the Location
and Status of Patients

YI
YJ1

YJ2

Players

Extent of Play

__YJ1’s__ Emergency
Manager, EOC staff, EMS
workers,
__YJ1’s__ hospital(s).
__YJ2’s__ Emergency
Manager, EOC staff, EMS
workers,
__YJ2’s__ hospital(s).

Demonstrate capability at county EOC and __YJ1’s__ hospital(s).

A.3.10.E - Make On-Post
Reentry Decisions

EOC staff

Demonstrate determination, recommendations and
notifications for personnel reentry into areas unaffected by
hazard

C.3.10.E – Direct and Control
Public Information Activities/

County Emergency Manager,
County PIO Staff, and JIC
Staff

Demonstrate capability at the county EOC and JIC. EAS messages
will be released as appropriate for the scenario.

C.3.10.E – Direct and Control
Public Information Activities/

County Emergency Manager,
County PIO Staff, and JIC
Staff

Demonstrate capability at county EOC and __YJ2’s__ hospital(s).

The exchange of information with the media and the activation of
the JIC will be in real time.
Demonstrate capability at the county EOC and JIC. EAS messages
will be released as appropriate for the scenario.
The exchange of information with the media and the activation of
the JIC will be in real time.

YI

A.3.11.E - Notify The NextOf-Kin

EOC staff

YI

A.3.12.E - Direct And
Control Army Public
Information Activities
A.3.13.E - Reports To
Headquarters PAO

EOC staff, JIC

YI

EOC staff

Demonstrate prompt notification of next-of-kin of fatalities, ill,
injured and exposed persons
EOC staff will explain procedures, no calls will be made
Demonstrate shift from EOC to JIC
Demonstrate reporting of public information activities to
Headquarters PAO

D-Example 5-15

4.

Protection

Juris
YI

Task
A.4.1.E - Recommend
CENLs, PARS, PADs

Players
EOC staff

Extent of Play
Demonstrate accurate recommendations for the CENL and
optimum PARs and PADs to IRF commander. Recommend
adjust or cancel CENLs, PARs, PADs as conditions warrant

YJ1

C.4.1.E – Make Protective
Action Decisions.
C.4.1.E – Make Protective
Action Decisions.

__YJ1__ Emergency
Manager and EOC staff.
__YJ2__ Emergency
Manager and EOC staff.

Demonstrate all capabilities at the IRZ County EOC.

YI

A.4.2.E - Determine On-Post
PAD

EOC staff

Demonstrate decision-making and announcement of optimum
PAD for on-post

YJ1

C.4.2.E – Activate Primary
Indoor and Outdoor Warning
Systems.

__YJ1__ Emergency
Manager, EOC staff and
JIC staff.

Demonstrate capability at the county EOC and JIC.

YJ2

YJ2

C.4.2.E – Activate Primary
Indoor and Outdoor Warning
Systems.

__YJ2__ Emergency
Manager, EOC staff and
JIC staff.

Demonstrate all capabilities at the IRZ County EOC.

Sirens, tone alert radios, electronic signboards and the EAS will be
activated as appropriate for the scenario.
Sirens, tone alert radios, and electronic signboards will be activated
only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.
Demonstrate capability at the county EOC and JIC.
Sirens, tone alert radios, electronic signboards and the EAS will be
activated as appropriate for the scenario.
Sirens, tone alert radios, and electronic signboards will be activated
only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.

D-Example 5-16

Juris
YI

Task
A.4.3.E - Activate On-Post
Indoor And Outdoor
Warning Systems

Players
Security Force

Extent of Play
Demonstrate notification to individuals in isolation perimeter
and predicted hazard area within eight minutes of PAD.

YJ1

C.4.3.E – Activate Alternate or
Supplementary Warning
Methods

__YJ1__ Emergency
Manager, EOC staff and
JIC staff.

Will only be demonstrated if a failure is detected in the primary
systems.

YJ2

C.4.3.E – Activate Alternate or
Supplementary Warning
Methods

__YJ2__ Emergency
Manager, EOC staff and
JIC staff.

Will only be demonstrated if a failure is detected in the primary
systems.

YI

A.4.4.F - Control On-Post
Population Movement, Exit,
Entry

Security Force

Demonstrate timely manning of TCPs, placement of barricades
for evacuation and prevent access to hazardous area

YJ1

C.4.4.E – Select or Prepare
Protective Action Messages.

__YJ1__ Emergency
Manager, EOC staff and
JIC staff.

Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario.
EAS will be activated only once when the initial Test Exercise
Message will be broadcast/displayed. Subsequent
broadcasts/activations will be simulated as required by the
scenario.

YJ2

C.4.4.E – Select or Prepare
Protective Action Messages.

__YJ2__ Emergency
Manager, EOC staff and
JIC staff.

Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario.
EAS will be activated only once when the initial Test Exercise
Message will be broadcast/displayed. Subsequent
broadcasts/activations will be simulated as required by the
scenario.

D-Example 5-17

Juris
YI

Task
A.4.5.F – Assemble, Screen
And Account For The OnPost Population

Players
On-post offices, work
areas, and facilities

Extent of Play
Demonstrate accountability and agent screening of on-post
population

YJ1

C.4.5.F – Conduct Route
Alerting

__YOUR__ local Fire
Departments, Law
Enforcement Departments,
or other similar
organization identified in
your Plan or that is
participating in the
exercise.
__YOUR__ local Fire
Departments, Law
Enforcement Departments,
or other similar
organization identified in
your Plan or that is
participating in the
exercise.

Route Alerting is not identified as a primary method of
disseminating public warning in the __YJ1__ EOP.

EOC staff

Demonstrate availability of transport vehicles and drivers
needed to evacuate all or part of post population to a safe place

YJ2

YI

C.4.5.F – Conduct Route
Alerting

A.4.6.E - Provide
Transportation To Evacuate
The Post Population

If a failure is detected in the primary warning systems, actual Route
Alerting will not be demonstrated. Procedures will be explained to
an Evaluator.
Route Alerting is not identified as a primary method of
disseminating public warning in the __YJ2__ EOP.
If a failure is detected in the primary warning systems, actual Route
Alerting will not be demonstrated. Procedures will be explained to
an Evaluator.

__YI__ does not have vehicles or personnel available to
actively display. Will discuss procedures.

D-Example 5-18

Juris
YJ1

YJ2

Task
C.4.6.E – Disseminate
Protective Action Messages

C.4.6.E – Disseminate
Protective Action Messages

Players
__YJ1__ Emergency
Manager, EOC staff and
JIC staff.

__YJ2__ Emergency
Manager, EOC staff and
JIC staff.

Extent of Play
Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario.
Sirens, tone alert radios, electronic signboards and the EAS will be
activated as appropriate for the scenario.
Sirens, tone alert radios, electronic signboards, and EAS will be
activated only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.
Demonstrate capability at the county EOC and JIC.
EAS message will be released as appropriate for the scenario.
Sirens, tone alert radios, electronic signboards and the EAS will be
activated as appropriate for the scenario.
Sirens, tone alert radios, electronic signboards, and EAS will be
activated only once when the initial Test Exercise Message will be
broadcast/displayed. Subsequent broadcasts/activations will be
simulated as required by the scenario.

YI

A.4.7.F - Set Up And
Operate Personnel
Decontamination Station

Decontamination Team

Demonstrate personnel in clean area are protected from
contamination and contaminated protective clothing is
prevented from leaving scene

D-Example 5-19

Juris
YJ1

Task

Players

C.4.7.F –Activate Traffic and
Access Control Points.

Extent of Play
Demonstrate two (2) traffic control points (TCPs) near Your Town
Fire Station.
No actual traffic will be stopped. Evacuee actors will pass through
these TCPs.
Depending on the accident scenario, __YJ1__ will deploy law
enforcement personnel to staff two traffic control points in
conjunction with the field decontamination site.

YJ2

Your Town School District student actors will represent evacuees.
Demonstrate two (2) traffic control points (TCPs) near Your Town
Fire Station.

C.4.7.F –Activate Traffic and
Access Control Points.

No actual traffic will be stopped. Evacuee actors will pass through
these TCPs.
Depending on the accident scenario, __YJ2__ will deploy law
enforcement personnel to staff two traffic control points in
conjunction with the field decontamination site.
Your Town School District student actors will represent evacuees.

YI

A.4.8.F - Set Up And
Operate The Equipment
Decontamination Station

Decontamination Team

Demonstrate decontamination of tools and equipment used at
accident scene

YJ1

C.4.8.F – Implement Protective
Action for Schools and Day
Care.
C.4.8.F – Implement Protective
Action for Schools and Day
Care.

NONE

No field activity will be demonstrated.

NONE

No field activity will be demonstrated.

YJ2

D-Example 5-20

Juris
YJ1
YJ2

5.

Task

Players

C.4.9.F – Implement Protection
of Special Populations
C.4.9.F – Implement Protection
of Special Populations

Extent of Play

NONE

No field activity will be demonstrated.

NONE

No field activity will be demonstrated.

Victim Care

Juris
YI

Task
A.5.1.F - Provide
Immediate Emergency Aid
At The CAI Site

Players
Security Force and Surety

Extent of Play
Demonstrate appropriate life-saving self-aid and first-aid

YJ1

C.5.1.F – Prepare Medical
Treatment Facility to Receive
Patients

__YJ1’s__ hospital will demonstrate this activity in accordance with
applicable internal facility preparedness plans and procedures.

YJ2

C.5.1.F – Prepare Medical
Treatment Facility to Receive
Patients

__YJ1’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]
__YJ2’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

YI

A.5.2.F - Provide
Emergency Triage,
Treatment And
Stabilization At CAI

Security Force and Surety

Demonstrate stabilization and transport to a medical facility in a
timely manner

__YJ2’s__ hospital will demonstrate this activity in accordance with
applicable internal facility preparedness plans and procedures.

D-Example 5-21

Juris
YJ1

YJ2

Task
C.5.2.F – Screen Evacuees
for Agent Contamination

C.5.2.F – Screen Evacuees
for Agent Contamination

Players

Extent of Play

EMS workers and law
enforcement agencies
(Sheriff’s Department, SHP,
and Your Town Police).

EMS workers and law
enforcement agencies
(Sheriff’s Department, SHP,
and Your Town Police).

Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.
Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.
Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.
Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.

YI

A.5.3.F - Victim Status
Reports

Work parties, Security
Force, Medical facility

Demonstrate information about location and status of all victims
is reported to IRF Commander

D-Example 5-22

Juris
YJ1

Task
C.5.3.F – Treat Patients at the
Screening Site(s).

Players

Extent of Play
Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.

EMS workers.

Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.
Demonstrate capability at designated Screening location at __YJ1’s__
hospital.
__YJ1’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

__YJ1’s__ Medical Representative will coordinate with the Exercise
Support Contractor to develop injury cards for the volunteers.
__YJ1’s__ hospital will provide moulage for the volunteers.
__YJ1’s__ hospital will provide 15 volunteers for screening and
decontamination.

D-Example 5-23

Juris
YJ2

Task
C.5.3.F – Treat Patients at the
Screening Site(s).

Players

Extent of Play
Demonstrate capability at TCPs established in the vacant lot adjacent
to the Nearby City Fire Department.

EMS workers.

Nearby City Fire Department personnel will process thirteen (13) offpost evacuees/victims.
Your Town School District student actors will represent evacuees.
Demonstrate capability at designated Screening location at __YJ2’s__
hospital.
__YJ2’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

__YJ2’s__ Medical Representative will coordinate with the Exercise
Support Contractor to develop injury cards for the volunteers.
__YJ2’s__ hospital will provide moulage for the volunteers.
__YJ2’s__ hospital will provide 15 volunteers for screening and
decontamination.

YI

A.5.4.E - Track The
EOC staff, Medical facility
Location And Status Of All
Patients

Demonstrate accuracy of patient information

D-Example 5-24

Juris
YJ1

Task

Players

Extent of Play

C.5.4.F – Decontaminate
Potentially Exposed Evacuees

__YJ1__ Hazardous
Materials Response Team,
Nearby City Fire Department
(with support from other fire
departments in the county).

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

YJ2

C.5.4.F – Decontaminate
Potentially Exposed Evacuees

__YJ2__ Hazardous
Materials Response Team,
Nearby City Fire Department
(with support from other fire
departments in the county).

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

YI

A.5.5.F - Decontaminate
Patients At The CAI Site

Security Force and Surety

Demonstrate effective decontamination

D-Example 5-25

Juris
YJ1

Task
C.5.5.F – Decontaminate
Patients at the Screening
Location or Medical
Treatment Facility.

Players

Extent of Play

IRZ County Hazardous
Materials Response Team,
Nearby City Fire Department
(with support from other fire
departments in the county).

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

__YJ1’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination site at __YJ1’s__ hospital.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by hospital personnel at decontamination
sites.
__YJ1’s__ hospital will provide 15 volunteers for screening and
decontamination.

D-Example 5-26

Juris
YJ2

Task
C.5.5.F – Decontaminate
Patients at the Screening
Location or Medical
Treatment Facility.

Players

Extent of Play

IRZ County Hazardous
Materials Response Team,
Nearby City Fire Department
(with support from other fire
departments in the county).

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination sites near Nearby City Fire
Station.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by county hazardous materials teams,
volunteer fire department, EMS workers and law enforcement
personnel at decontamination sites.

__YJ2’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

Demonstrate capability to respond to situations and events as driven
by the scenario to include decontamination of emergency workers. To
be demonstrated at decontamination site at __YJ2’s__ hospital.
Simulations:
Water simulates liquid decontaminants. Actual decontamination
materials will be present and mixing times will be taken into account
prior to commencing decontamination activities.
Training PPE to be worn by hospital personnel at decontamination
sites.
__YJ2’s__ hospital will provide 15 volunteers for screening and
decontamination.

YI

A.5.6.F - Prepare Medical
Facility To Receive
Patients

Medical Facility

Demonstrate facility is prepared for arrival and treatment of
patients

D-Example 5-27

Juris
YJ1

Task
C.5.6.F – Transport Patients
to a Medical Treatment
Facility

Players

Extent of Play

Your Town Ambulance
Service.

Demonstrate capability to respond to situations and events as driven
by the exercise.
Two (2) On-Post victims will be transported from the depot to
__YJ1’s__ hospital.
Your Town School District student actors will represent transported
off-post victims.

YJ2

C.5.6.F – Transport Patients
to a Medical Treatment
Facility

Your Town Ambulance
Service.

Demonstrate capability to respond to situations and events as driven
by the exercise.
Two (2) On-Post victims will be transported from the depot to
__YJ2’s__ hospital.
Your Town School District student actors will represent transported
off-post victims.

YI

A.5.7.F - Transport
Patients To A Medical
Facility

Security Force and/or Fire
Department

Demonstrate transportation to a Medical Facility in a timely
manner. Vehicle, crew and EMS personnel are returned to
service

YJ1

C.5.7.F – Treat Patients at a
Medical Treatment Facility

__YJ1’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

__YJ1’s__ hospital will receive six (6) Off –Post victims.
There will be no fatalities at the hospital.
__YJ1’s__ hospital will provide 6 volunteers for treatment.

D-Example 5-28

Juris
YJ2

Task
C.5.7.F – Treat Patients at a
Medical Treatment Facility

Players

Extent of Play

__YJ2’s__ hospital(s)
[Include separate description
for each hospital/medical
center that will participate in
the exercise.]

__YJ2’s__ hospital will receive six (6) Off –Post victims.
There will be no fatalities at the hospital.
__YJ2’s__ hospital will provide 6 volunteers for treatment.

YI

A.5.8.F - Treat Patients At
A Medical Facility

Medical Facility

Demonstrate appropriate medical treatment. Patients stabilized
and transferred to off-post medical facility

YJ1

C.5.8.F – Collect and
Decontaminate Human
Remains

Investigator for State Medical
Examiner’s Office

YJ2

C.5.8.F – Collect and
Decontaminate Human
Remains

Investigator for State Medical
Examiner’s Office

Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the collection and decontamination of human remains
by discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.
Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the collection and decontamination of human remains
by discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.

YI

A.5.9.F - Collect And
Decontaminate Human
Remains

IRF Work Parties, Medical
Response Teams

Demonstrate care and respect of remains and made available to
next-of-kin

YJ1

C.5.9.E/F – Coordinate the
Disposition of Human
Remains

Investigator for State Medical
Examiner’s Office

Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the coordination and disposition of human remains by
discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.

D-Example 5-29

Juris

Task

Players

Extent of Play

YJ2

C.5.9.E/F – Coordinate the
Disposition of Human
Remains

Investigator for State Medical
Examiner’s Office

Medical Examiner’s Office Investigator will demonstrate plans and
procedures for the coordination and disposition of human remains by
discussing procedures with evaluation team.
One (1) fatality will be handled at the decontamination site at Nearby
City. Medical Examiner’s Office Investigator will be responsible for
assuring they are handled accordingly.

YI

A.5.10.E - Coordinate The
Disposition Of Human
Remains

EOC staff

Demonstrate legal requirements are met, next-of-kin are helped
to claim remains
EOC staff will explain procedures, no calls will be made

D-Example 5-30

6.

Evacuee Support

Juris
YI

Task
A.6.1.E - Arrange For And
Provide Counseling And
Religious Support

Players
EOC staff

Extent of Play
Demonstrate support, advice, consolation, encouragement and
spiritual support for Army employees and post residents

YJ1

C.6.1.E – Direct and Control
Reception Center Operations

__YJ1__ Emergency
Manager, EOC Staff, County
Reception Center Managers
and Public Health Nurses

Demonstrate the capability at the __YJ1__ EOC. Responsible
personnel will identify and demonstrate the process to determine the
number of reception centers required and the procedures to activate and
staff them.

YJ2

C.6.1.E – Direct and Control
Reception Center Operations

__YJ2__ Emergency
Manager, EOC Staff, County
Reception Center Managers
and Public Health Nurses

Demonstrate the capability at the __YJ2__ EOC. Responsible
personnel will identify and demonstrate the process to determine the
number of reception centers required and the procedures to activate and
staff them.

YI

A.6.2.E - Arrange For And
Provide Army Claims
Services

EOC staff

Demonstrate operation of Army claims services

YJ1

C.6.2.E –Operate Reception
Center

County Reception Center
Managers and Public Health
Nurses

EOC staff will explain procedures, no calls will be made

YJ2

C.6.2.E –Operate Reception
Center

EOC staff will explain procedures, no calls will be made

County Reception Center
Managers and Public Health
Nurses

Demonstrate the capability at the __YJ1__ Public Health Building.
Reception Center will receive twenty (20) evacuees.
Your Town School District student actors will represent evacuees.
Demonstrate the capability at the __YJ2__ Public Health Building.
Reception Center will receive twenty (20) evacuees.
Your Town School District student actors will represent evacuees.

D-Example 5-31

Juris
YI

Task
A.6.3.E - Arrange For And
Provide Veterinary
Services

Players
EOC staff

Extent of Play
Demonstrate identification and treatment of on-post livestock,
companion animals or wildlife that are injured or exposed

YJ1

C.6.3.E – Direct and Control
Shelter Operations

YJ2

C.6.3.E – Direct and Control
Shelter Operations

YJ1

C.6.4.F – Operate Shelters

__YJ1__ Emergency
Manager, EOC Staff, and
American Red Cross Staff.
__YJ2__ Emergency
Manager, EOC Staff, and
American Red Cross Staff.
American Red Cross and
Mass Care Workers

EOC staff will explain procedures, no calls will be made
Demonstrate the capability at the __YJ__ EOC. Responsible personnel
will identify and demonstrate the process to determine the number of
shelters required and the procedures to activate and staff them
Demonstrate the capability at the __YJ__ EOC. Responsible personnel
will identify and demonstrate the process to determine the number of
shelters required and the procedures to activate and staff them
Operation of one (1) shelter will be demonstrated. The shelter to be
located at Your Town High School.
Shelter will receive fifteen (15) evacuees.
Your Town School District student actors will represent evacuees.
YJ2

C.6.4.F – Operate Shelters

American Red Cross and
Mass Care Workers

Operation of one (1) shelter will be demonstrated. The shelter to be
located at Your Town High School.
Shelter will receive fifteen (15) evacuees.
Your Town School District student actors will represent evacuees.

D-Example 5-32

APPENDIX E
CSEPP EXERCISE
OPTIMAL AVAILABLE
EXERCISE DATES

This page not used.

E-2

APPENDIX E
CSEPP EXERCISE OPTIMAL AVAILABLE
EXERCISE DATES
This Exercise Policy and Guidance For the Chemical Stockpile Emergency Preparedness
Program contains the requirement that all CSEPP jurisdictions exercise annually. The exercise
planning team will identify the desired exercise date(s) for their exercises two years in advance
and submit their requested exercise date(s) to the Exercise IPT for approval. A calendar of
optimal available exercise dates for FY 03 through FY 09 is provided below. While the dates
listed below are the recommended dates for exercises, they are not the only date(s) that an
exercise can be scheduled. If you meet the requirements listed in section 3.4 of the Exercise
Policy and Guidance For the Chemical Stockpile Emergency Preparedness Program an exercise
can be scheduled for that date.

E-3

Optimal Available Dates for CSEPP Exercises
FY07

FY04

18 October 2006 (16 – 20 October)
8 November 2006 (6 – 10 November)
31 January 2007 (29 January – 2 February)
21 February 2007 (19 – 23 February)
14 March 2007 (12 – 16 March))
4 April 2007 (2 - 6 April)
25 April 2007 (23 – 27 April)
16 May 2007 (14 – 18 May)
6 June 2007 (4 – 8 June)
12 September 2007 (10 – 14 September)

22 October 2003 (20 – 24 October)
12 November 2003 (10 – 14 November)
4 February 2004 (2 – 6 February)
25 February 2004 (23 – 27 February)
17 March 2004 (15 – 19 March)
7 April 2004 (5 – 9 April)
28 April 2004 (26 – 30 April)
19 May 2004 (17 – 21 May)
9 June 2004 (7 – 11 June)
15 September 2004 (13 – 17 September)

FY08

FY05

17 October 2007 (15 – 19 October)
7 November 2007 (5 – 9 November)
30 January 2008 (28 January – 1 February)
20 February 2008 (18 – 22 February)
12 March 2008 (10 – 14 March))
2 April 2008 (31 March - 4 April)
23 April 2008 (21 – 25 April)
14 May 2008 (12 – 16 May)
4 June 2008 (2 – 6 June)
10 September 2008 (8 – 12 September)

20 October 2004 (18 – 22 October)
10 November 2004 (8 – 12 November)
2 February 2005 (31 January – 4 February)
23 February 2005 (21 – 25 February)
16 March 2005 (14 – 18 March))
6 April 2005 (4 - 8 April)
27 April 2005 (25 – 29 April)
18 May 2005 (16 – 20 May)
8 June 2005 (6 – 10 June)
14 September 2005 (12 – 16 September)

FY09

FY06

22 October 2008 (20 – 24 October)
12 November 2008 (10 – 14 November)
4 February 2009 (2 – 6 February)
25 February 2009 (23 – 27 February)
18 March 2009 (16 – 20 March))
8 April 2009 (6 - 10 April)
29 April 2009 (27 April – 1 May)
20 May 2009 (18 – 22 May)
10 June 2009 (8 – 12 June)
9 September 2009 (7 – 11 September)

19 October 2005 (17 – 21 October)
9 November 2005 (7 – 11 November)
1 February 2006 (30 January – 3 February)
22 February 2006 (20 – 24 February)
15 March 2006 (13 – 17 March))
5 April 2006 (3 - 7 April)
26 April 2006 (24 – 28 April)
17 May 2006 (15 – 19 May)
7 June 2006 (5 – 9 June)
13 September 2006 (11 – 15 September)

E-4

APPENDIX F
CSEPP EXERCISE
PROGRAM GLOSSARY

This page not used.

F-2

APPENDIX F
CSEPP EXERCISE PROGRAM GLOSSARY
Accident Site Hazard Mitigation ROS: This on-post ROS includes all response Tasks at the accident
scene to contain the source and limit the magnitude of the hazard’s impact. It includes all tasks at the
accident scene except for those specifically associated with Victim Care.
After-Exercise Review: A general term for the process of compiling observations about the exercise
from the evaluators, analyzing the observations first by jurisdiction and then by Response Operating
System (ROS), identifying issues, developing corrective action recommendations, and drafting the report.
Community Readiness Profile: A document prepared by the evaluated community that provides the
evaluation team information on the community’s ability to meet the CSEPP benchmarks. It provides the
community’s status in each of the benchmark areas, a capability rating in those areas, and a narrative
summary of the previous two-year’s CSEPP exercises. It provides the context for the conduct of the IPE.
Community ROS Teams: The exercise observers reconfigure from their jurisdiction observation teams
and special observation and analysis teams into the six ROS teams. A team leader compiles the
jurisdiction and special team Findings Requiring Corrective Action (FRCA) and Observations related to
the ROS and works with the team members, and, as needed, persons from other teams, to compile
Findings Requiring Corrective Action (FRCA) and Observations for the ROS.
Community Timeline: The integrated chronological record of times and actions performed by all
jurisdictions during exercise play.
Condition: The terms, qualifications, situations, circumstances, environment, and limits that influence,
control, and constrain the performance of a task. Conditions are the parameters within which Inputs,
Steps, and Expected Outcomes are to be understood. They include:

•
•
•
•
•
•
•

Governing documents such as plans, Standard Operating Procedures (SOPs), Memoranda
of Understanding (MOUs), and Memoranda of Agreement (MOAs), and their availability
and familiarity to responders
Time, particularly when time limitations for decisions or actions are imposed by
regulations
Pre-selected evacuation routes and Traffic Control Points (TCPs) and Access Control
Points (ACPs)
Pre-scripted messages and media releases
Resources and equipment such as specialized vehicles, physical facilities, computers and
their software, and communications systems, and their availability, operational status, and
technical scope and limitations
Personnel, including numbers and qualifications to perform specific tasks
Weather and environmental conditions.

Data Set: A general term referring to the various forms and materials used in the post-exercise analysis
to consolidate and organize collected information in formats useful for the analysis process.
Emergency Assessment ROS: This includes Tasks beginning with detecting the accident, gathering
information, determining its impact, classifying the event, conducting environmental monitoring, and

F-3

making government-to-government notification. On-post, it also includes tasks related to EOC direction
and control. It also includes government-to-government updates and situation reports and briefings.
Emergency Management ROS: This ROS includes all top-level decision making, coordination,
and direction and control of the response, including mobilization and operation of the EOC;
providing information to outside officials; public information and media relations; and
coordination at the management level of anything involving logistical support.
Evacuee Support ROS: This includes all tasks following the Protective Action Decision through
opening, operating, and supporting reception centers and shelters.
Evaluated Component: The location where the Task is expected to occur and where most of the data
about the task will be collected, e.g., emergency operations center or specified field location.
Expected Outcome: A description of the end-state of a Task after the task is completed. The outcome of
one task may become an Input for another task at this location or elsewhere on- or off-post. The
successful performance of a task is based on comparing what actually occurred versus what was expected
to occur, and its impact for the response.
Finding Requiring Corrective Action: Emergency responses and actions that deviate from applicable laws,
regulations, policies, other written requirements, standards of care and practices, or that directly affect public
health and safety. Deviation from applicable laws, regulations, policies, standards, plans, or other written
requirements does not always mean that the emergency response or action is "inappropriate" or significant.
The response or action may be appropriate and the requirement may be inconsistent, obsolete, etc. In this
case, a FRCA is not written. However, a recommendation, prepared by the appropriate Co-Director, will be
forwarded to the appropriate agency/organization requesting the issue be resolved. The Exercise Co-Directors
determine if a deviation from requirements is significant enough to be reported as a FRCA.
Integrated Performance Evaluation: A team approach to exercise evaluation that focuses on collecting
data on response Tasks to assess the ability to achieve Expected Outcomes according to accepted general
program standards as well as specific plans, procedures, and expectations. The primary purpose of the IPE
is to determine response productivity and effectiveness, e.g., the capability of the site to respond or
perform specific functions, and to enhance training of responders. The principle data collection and
analysis tool used in an IPE is a series of Performance Evaluation Guides (PEGs).
Input: This is the information, decisions, or outcomes from other Tasks that are expected to initiate or
drive subsequent the response activity at this location.
Jurisdictional Team: The team of evaluators assigned to a jurisdiction to observe the exercise and
collect data. As a team, they observe the exercise, prepare a jurisdictional timeline, and develop a
jurisdictional report.
Outcome: (See Expected Outcome)
Performance Evaluation Guide (PEG): This is a data collection and evaluation guide used by exercise
observers. A PEG correlates to each task in the response at a particular location and identifies: the task
title, the Evaluated Component or location where the observation is to occur, Inputs, Conditions, Steps,
and Expected Outcomes. Each PEG has a unique identification number. Following the exercise, the PEGs
serve as the basis for the analysis and comparison of actual outcomes with expected outcomes.

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Performance Map: This is a tabular depiction of the flow of Tasks in a ROS and their relationships. The
tasks are arranged, by performance location, from top to bottom in the approximate chronological order in
which they begin. Each block represents a task that corresponds with a PEG.
Post-Exercise Analysis: The process the evaluators use to determine what did and did not occur, and
why. The analysis provides answers to the following questions: What happened?, What was supposed to
happen?, Why was there a difference?, What was the impact?, and What should be learned and
recommendations for corrections? The information used to conduct the analysis comes from evaluator
observations, exercise documentation (evaluator notes, faxes, logs, data files, etc.), the jurisdictional
timeline, and other information that becomes available at the evaluators' debriefing and subsequent
meetings with the players or other evaluators.

Protection ROS: This ROS includes all activities related to assuring protection of on- and offpost general and special populations through making appropriate PADs, using sirens and other
warning methods, disseminating warning messages, providing access control and security, and
providing screening and decontamination.
Response Operating System: The flow of a set of related tasks and decisions that leads to a desired
outcome and consequence of the response. Six ROSs have been developed to characterize the complete
response: (1) Emergency Assessment, (2) Accident Site Hazard Mitigation, (3) Emergency Management,
(4) Protection, (5) Victim Care, and (6) Evacuee Support. Each ROS is displayed on a Performance Map.
Response Operating System Analysis: This portion of the Post-Exercise Analysis results in a picture of
the community’s ability to achieve the outcomes within each ROS.
Step: The specific actions performed or decisions made by responders that, in aggregate, produce the
Expected Outcomes of the Task, given the Inputs and Conditions.
Task: A set of response actions performed by an individual responder or team at a specified location,
e.g., the EOC or a specified field location, that begins with one or more Inputs and ends with one or more
specified Outputs. A PEG has been prepared as the tool for observing and gathering data about each
response task.
Victim Care ROS: This includes all activities related to treating on-post contaminated casualties at the
accident site and depot, victim transport, treatment at off-post medical facilities, patient tracking, and
handling and tracking disposition of human remains.

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