Physician interview invitation note

Attachment 2.a. Physician Interview Email Invitation
E-mail Subject: Interview Request re: [name of state program]
Dear [Dr. Last Name]:
I am writing to request an appointment to interview you about [name of state program]. [Name of
state program] is one of 10 programs that are included in the Medicaid Incentives for Prevention of
Chronic Diseases (MIPCD) demonstration being sponsored by the Centers for Medicare & Medicaid
Services (CMS). We would like to interview you as part of an evaluation of the MIPCD demonstration
that we are conducting for CMS. The team working on this evaluation consists of researchers from RTI
International and the National Academy for State Health Policy (NASHP). We are evaluating
effectiveness and sustainability of this initiative on reducing Medicaid and health care costs. These site
visits are one aspect of our overall demonstration evaluation which includes stakeholder interviews,
quantitative analyses using Medicaid claims and encounter data, and focus group discussions conducted
with and a mail survey fielded among beneficiaries.
We will be visiting [name of state] from [date] to [date]. If you are available to speak with us for about
[__] minutes, please let me know some dates and times that work well for you. If you prefer to
schedule our appointment via phone, please let me know the best number to reach you. We will plan to
come to your office for the interview, unless you prefer an alternate meeting location.
Our evaluation team is interviewing a variety of people involved in [name of state program]. We are
interested in your candid views about how implementation of this initiative is going, what populations
are engaged in the program, what types of data collection processes the project has in place, and how the
initiative’s evaluation is progressing. Finally, we are conducting a second round of stakeholder
interviews focused on beneficiaries’ satisfaction with the program so we may contact you for further
information.
If there is an additional person you work with that you recommend we interview, please let us know
their name and position. If we are able to interview them, we will set up a separate interview with them.
Additional information about our evaluation and our visit is included in the attached background
document. If you have any questions, please feel free to contact any of the individuals listed in the
document.
We look forward to speaking with you.
Thank you,
[RTI or NASHP scheduler’s signature block, including full contact info]

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