Tif Apr

Teacher Incentive Fund Annual Performance Report

TIF Annual Performance Report Data Collection Reporting form

TIF Annual Performance Report for Cohorts 3 and 4

OMB: 1855-0030

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US Department of Education

Teacher Incentive Fund

Grant Performance Report Cover Sheet

TIF 3 Grantee TIF 4 Grantee


­General Information

  1. PR/Award #:

  2. Grantee NCES ID #:

  3. Project Title:

  4. Grantee Name:

  5. Grantee Address:

  6. Project Director Name:

Phone:

Email Address:

  1. Reporting Period: From: ______________ To:______________________


Human Subjects (Annual Institutional Review Board (IRB) Certificate)

  1. Is the annual certificate in Institutional Review Board (IRB) approval attached? yes___ no___ N/A____


Performance Measures Status and Certification

  1. Performance Measure Status

    1. Are complete data on performance measures for the current budget period included in the Project Status Chart? yes___ no___

    2. If no, when will the data be available and submitted to the Department? ___________


  1. To the best of my knowledge and belief, all data in this performance report are true and correct, and the report fully discloses all known weaknesses concerning the accuracy, reliability, and completeness of the data.





_____________________________________________________ Title: _______________________________________

Name of Authorized Representative:


_____________________________________________________ Date: _____/_____/_______

Signature:



Public Burden Statement:

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 46 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (Public Law 112-74-4 Consolidated Appropriations Act, 2012). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email [email protected] and reference the OMB Control Number 1810-XXXX. Note: Please do not return the completed TIF APR to this address.









TIF 3 and TIF 4 Program-Specific Program Report


TIF 3 and 4 grantees should complete each section. Program-specific instructions will be provided in blue for TIF 3 and green for TIF 4 where instructions are different. Please read the accompanying submission guidance for detailed instructions. If information varies by LEA or district, information must be completed for each district or LEA participating in the grant. Please copy and paste the charts to collect data for each participating district.


Part 1: Executive Summary

Please provide a written summary in the space below in response to the focus questions in the submission guidance.


Part 2: TIF Program Objectives and Related Measures (including GPRA Measures)

There are 15 questions in Part 2. All grantees must answer each question unless otherwise noted below.



1. Communicating with and Engaging Stakeholders

How many trainings did you conduct with stakeholders on the educator evaluation or compensation systems?



Based on stakeholder feedback, what changes did you make to your communication plan this year? Describe the changes below.



In the space below, describe what role stakeholders had in helping to develop, modify, or maintain the educator evaluation system.




2. Data Management System

How many educators (teachers, principals, or other personnel eligible for performance-based compensation) appealed the award process? Please summarize the appeal process and the reasons for appeals in the space below.



Did your grant meet its goal for delivering data for computing the final evaluation scores or payouts? Please provide specific examples and dates. If not, describe the reasons for the delay in the space below.





3. Professional Development Processes

In the space below, describe how teachers access recommendations for professional development based on educator evaluation data.


In the space below, describe how principals access recommendations for professional development based on educator evaluation data.


In the space below, describe how you are targeting professional development based on data.


In the space below, describe how you are providing professional development on your evaluation system.






4. Human Capital Management (TIF 4 GPRA Measure #4)

The District uses educator evaluation systems to inform the following human capital decisions. (Please check all that apply.)


  1. Recruitment


  1. Hiring


  1. Placement


  1. Retention


  1. Dismissal


  1. Tenure


  1. Promotion


  1. Professional Development


  1. All of the above














5. Description of Evaluation Measures

Please provide the weight assigned to each measure along with a detailed description of each measure. Please refer to the APR Guidance Document for specific instructions.


Percentage Weight

Description

Student Growth Measure



Observation Measure



Other Measure



Other Measure





6. Description of Student Growth Measures

In the space below, describe your progress toward developing classroom-level student growth measures for teachers of traditionally non-tested grades and subjects within your TIF project.


In the space below, describe your progress towards measuring student growth for students with disabilities and English learners within your TIF project.





7. Description of Observation Measures

In the space below, please describe your method for ensuring inter-rater reliability, including any trainings and your method for calculating it.


Based on your method for calculating inter-rater reliability, what level of inter-rater reliability did you achieve? Please report the numeric value calculated using your metric of inter-rater reliability (e.g., Cohen’s kappa).


Provide a total for each of the following:

    1. How many trained observers conducted formal observations of teachers?

    1. How many trained observers conducted formal observations of principals?

    1. Give the total number of formal observations of teachers that trained observers performed.

    1. Give the total number of formal observations of principals that trained observers performed.

    1. In total, how many hours did trained observers spend conducting formal observations?





8. Teacher Evaluation System

Which of the following do you use in your grant’s teacher evaluation system?


All: Used for All TIF- Eligible Teachers

Some: Used Only for Some TIF- Eligible Teachers

None: Not Used for any TIF-Eligible Teachers


Live observations of classroom teaching





Videos of classroom teaching





Portfolios, lesson plans, student work samples, other artifacts





Parent surveys





Student surveys





Growth or gain of the students taught by individual teachers





Growth or gain of the students taught by teams of teachers





School-level student growth or gain





Grade-level student growth or gain





Proficiency level attained by the individual teacher’s students





School-level student proficiency or attainment





Grade-level student proficiency or attainment





Other (Please describe)





If you entered “other” measures above, please describe those measures in the space below.








9. Principal Evaluation System

Which of the following do you use in your grant’s principal evaluation system?


All: Used for All TIF- Eligible Principals

Some: Used Only for Some TIF- Eligible Principals

None: Not Used for TIF- Eligible Principals


Observations of leadership practice





Portfolios, records, documents, or other artifacts representing leadership practice





Student growth





School makes Adequate Yearly Progress or meets other state-set measurable objectives for student proficiency





Other school-wide measures such as graduation rates or student attendance





Parent surveys





Student surveys





Teacher/staff surveys





VAL-ED 360° feedback survey





Other (describe)





If you entered “other” measures above, please describe those measures to them in the space below.








10. Description of Evaluation System

Does every district or school in your grant use the same teacher evaluation system? If not, please describe the difference(s) between the evaluation systems in the space below.




Does every district or school in your grant have the same principal evaluation system? If not, please describe the difference(s) between the evaluation systems in the space below.




Do you have different teacher and principal evaluation systems?




Describe your performance categories, how many levels you include, and how they are labeled (e.g., proficient, needs improvement, etc.) by completing the chart below. Indicate how many levels you include in your evaluation system and how these levels are labeled (where #1 represents the lowest category), and how they align with the TIF categories of Not Effective, Effective, and Highest Level of Effectiveness. TIF 3 Grantees: If you have fewer than three levels of effectiveness, indicate how your categories align with Not Effective and Effective.


(Note: All questions from this point will ask you to report your responses in terms of the TIF categories.)

Level

The Label for Your Level (Category)

Align your categories with the following TIF categories by checking which TIF category applies to your category

Not Effective

Effective

Highest Level

1 (Lowest Level)





2





3





4





5






11. Type of Performance Rating

Do you have an overall performance rating? yes___ no___

If yes, please answer a below. If no, answer “b-d” (all questions below)



12. Performance Ratings


For the current reporting period, please provide the total number of teachers and principals within each aggregate performance category of not effective, effective, and highest level of effectiveness. Note that you will only complete the “overall performance rating” evaluation table (12a) if you answered “yes” to question 11. If each measure has a distinct rating, then please complete Tables 12b-12d.

TIF 4 Grantees: TIF 4 grantees are only required to complete the table for the overall performance rating (12a). Provide the total number of teachers and principals in each rating based on the overall performance rating. Note that the performance categories align to the description of your performance categories in question 10.

TIF 3 Grantees: If your agency issues separate payouts for each measure in the evaluation system, then you do not have to complete Table 12a. Instead, complete only Tables 12b (observation measure), 12c (student growth measure), and 12d (other measure/s). Provide the total number of teachers and principals in each rating category for each measure. If you make payouts based on an overall performance rating, then you are only required to provide the number of teachers and principals in each rating category for the overall performance rating (Table 12a). Note that the performance categories align to the description of your performance categories in question 10. In addition, if you do not have data for non-TIF schools, then report data for all high-need schools with a PBCS.



12a. Overall Performance Rating (TIF 4 GPRA Measure #1)



Not Effective

Effective

Highest Level

Not Rated

Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








12b. Observation Measure (TIF 3 GPRA Measure #1)


Not Effective

Effective

Highest Level


Not Rated

Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








12c. Growth Score Measure (TIF 3 GPRA Measure #1)


Not Effective

Effective


Highest Level

Not Rated

Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








12d. Other Measure(s): Describe the additional measure in the space below

(TIF 3 (GPRA Measure #1)




Not Effective

Effective

Highest Level

Not Rated

Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total







13. Performance Ratings for Newly Hired Teachers and Principals

Please provide the number of teachers and principals categorized as newly hired during the reporting period who are rated as not effective, effective, or highest level of effectiveness. Note that you will only complete the “overall performance rating” evaluation table (13a) if you answered yes to question 11. If each measure has a distinct rating, then please complete Tables 13b -13d and include the number of teachers and principals that fall into each category for each measure in the system. For the purposes of this survey, newly hired is defined as any teacher or principal working in the current reporting period hired within the past three school years.

TIF 4 Grantees: TIF 4 grantees are only required to complete the table for the overall performance rating (13a). Provide the total number of teachers and principals in each rating based on the overall performance rating. Note that the performance categories align to the description of your performance categories in question 10.

TIF 3 Grantees: If your agency issues separate payouts for each measure in the evaluation system, then you do not have to complete Table 13a. Instead, complete only Tables 13b (observation measure), 13c (student growth measure), and 13d (other measure/s). Provide the total number of teachers and principals in each rating category for each measure. If you make payouts based on an overall performance rating, then you are only required to provide the number of teachers and principals in each rating category for the overall performance rating (Table 13a). Note that the performance categories align to the description of your performance categories in question 10. In addition, if you do not have data for non-TIF schools, then report data for all high-need schools with a PBCS.



13a. Overall Performance Rating


Not Effective

Effective

Highest Level

Not Rated

New Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





New Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total









13b. Observation Measure


Not Effective

Effective

Highest Level

Not Rated

New Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





New Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








13c. Student Growth Measure


Not Effective

Effective

Highest Level

Not Rated

New Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





New Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








13d. Other Measure(s): Describe the additional measure in the space below





Not Effective

Effective

Highest Level

Not Rated

New Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





New Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total









14. Performance Ratings for Teachers and Principals Retained in the Same School

Please provide the number of teachers and principals who were not effective, effective, or at the highest level in the last reporting period and who were retained in the same school for the current school year. Note that you will only complete the “overall performance rating” evaluation table if your evaluation system includes a final overall evaluation score. If each measure has a distinct rating, then please include the number of teachers and principals that fall into each category for each measure in the system (14b – 14d).

TIF 4 Grantees: TIF 4 grantees are only required to complete the table for the overall performance rating (14a). Provide the total number of teachers and principals in each rating based on the overall performance rating. Note that the performance categories align to the description of your performance categories in question 10.

TIF 3 Grantees are not required to complete this item.



14a. Overall Performance Rating (TIF 4 GPRA Measure #3)


Not Effective

Effective

Highest Level

Not Rated

Retained Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Retained Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total






14b. Observation Measure


Not Effective

Effective

Highest Level

Not Rated

Retained Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Retained Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total







14c. Student Growth Measure


Not Effective

Effective

Highest Level

Not Rated

Retained Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Retained Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








14d. Other Measure(s): Describe the additional measure in the space below



Not Effective

Effective

Highest Level

Not Rated

Retained Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total





Retained Principal

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total







15. Performance Ratings for Teachers of High-Need Subjects

Please provide the number of teachers who fell into each performance category during the reporting period that taught in a high-need subject. Note that you will only complete the “overall performance rating” evaluation table (15a) below if you answered yes to question 11. If each measure has a distinct rating, then please include the number of teachers that fall into each category for each measure in the system (15 b – 15d). For the purpose of this report, high-need subjects may include, but are not limited to, Science, Technology, Engineering, and Math (STEM); courses for students with disabilities (SWDs); and courses for English learners (EL).

TIF 4 Grantees: TIF 4 grantees are only required to complete the table for the overall performance rating (15a). Provide the total number of teachers and principals in each rating based on the overall performance rating. Note that the performance categories align to the description of your performance categories in question 10.

TIF 3 Grantees: TIF 3 grantees are not required to complete item #15a.


15a. Description of High-Need Subjects

In the space below, please list all subjects the district defines as high-need.




15b. Overall Performance Rating (TIF 4 GPRA Measure #2)


Not Effective

Effective

Highest Level

Not Rated

High-Need Subject Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total







15c. Observation Measure


Not Effective

Effective

Highest Level

Not Rated

High-Need Subject Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total








15d. Student Growth Measure


Not Effective

Effective

Highest Level

Not Rated

High-Need Subject Teacher

High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total







15e. Other Measure(s)


Not Effective

Effective

Highest Level

Not Rated

High-Need Subject Teacher





High-need schools with a PBCS





High-need schools without a PBCS





Non-high-need schools





Total









Part 3: Budget Information



16a. Current Year Budget Expenditures (To be completed by the Business Office)

Cost Categories

Current Year Budget

Expended

Through 5/31/14

Anticipated Additional Expenditures from

6/1/14 to 9/30/14

Unexpended Funds

Funds Requested to Carry Over Into Next Budget Year

Personnel






Fringe Benefits






Travel






Equipment






Supplies






Contractual






Other






Subtotal direct costs






Indirect costs






Total








16b. Budget Narrative

Please provide a narrative description of the Budget Information, item # 16a, in the space below.









17. Expenditures on Performance Awards by Funding Source


TIF

State

Local

Non-TIF Federal

Please provide the amount of TIF funds expended on performance-based awards for the current reporting year.







18. Performance-Based Payments

Cost Categories

Initially Budgeted Previous Year Performance-Based Payment Expenditures

Actual Performance-Based Payment Expenditures

Personnel



Fringe



Other



Total Costs





TIF 4 Grantees are not required to complete item #19 below.


19. Increasing Share of Non-TIF Performance-Based Compensation

Total Incentive Payments Awarded (Year 3)

Total Non-TIF Funds Used

(Year 3)

Increasing Share for Year 3 (%)








TIF 4 Grantees are not required to complete item #20 below.



20. Additional Cost Share/Matching Costs

Cost Categories

Current Year Budget Match

Actual Match Through 5/31/14

Expected Match Through 9/30/14

Personnel




Fringe Benefits




Travel




Equipment




Supplies




Contractual




Other




Total








TIF 3 Main Grantees who are not participating in the TIF3 National Evaluation and TIF 4 Grantees are not required to complete item #21 below.


21. TIF 3 National Evaluation Grantees Break-Out of “Other” Funds

Cost Categories

Current Year Budget

Funds Expended Through 5/31/14

Personnel



Fringe Benefits



Travel



Equipment



Supplies



Contractual



Other



Subtotal Direct Costs



Indirect Costs



Total





TIF 4 Grantees are not required to complete item #22 below.


22. Percentage of Personnel Budget Expended on Performance Awards (TIF 3 GPRA Measure #2)


Actual

Total amount expended on all performance awards


Total District Personnel Budget


Percentage of personnel budget expended on performance awards






23. Number of Teachers and Principals Who Received an Award


Teachers

Principals

Other Personnel

Please provide the number of teachers and principals who received a performance-based award for the current reporting year.






24a. Please provide the lowest, median, and highest teacher award amount for each of the following: (where applicable)


Lowest

Median

Highest

Total Payout




Observations




Student Growth




Other Measure(s):






24b. Please provide the lowest, median, and highest principal award amount for each of the following: (where applicable)


Lowest

Median

Highest

Total Payout




Observations




Student Growth




Other Measure(s):












25. Payouts by Performance Category

Please provide your total payouts by performance categories by completing the chart below.

Level

The Label for Your Level (Category)

Provide payout for each categories with the following TIF categories by checking which TIF category applies to your category

Not Effective

Effective

Highest Level

1 (Lowest Level)





2





3





4





5







Part 4: Individual Project Objectives and Measures


All grantees must complete a table and explanation for each approved project objective and measure.

Project Objective 1:


1a. Performance Measure

Quantitative Data




Target

Actual Performance Data






1b. Performance Measure

Quantitative Data




Target

Actual Performance Data





1c. Explanation of Progress (Include Qualitative Data and Data Collection Information):



Part 5: Additional Information

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