The Contractor Manpower Reporting System

Contractor Manpower Reporting Application
Version 3.6

Contracting Officer User Guide

TABLE OF CONTENTS
1.

INTRODUCTION .............................................................................................................. 2

2.

USER ACCOUNT REGISTRATION AND LOG-IN ....................................................... 3
CMRA New User Registration ............................................................................... 4
Editing your CMRA user profile ............................................................................ 5

3.

CONTRACT SEARCH ...................................................................................................... 6
Contract Search....................................................................................................... 6

4.

CONTRACT AND ORDER DETAILS ............................................................................. 7
Order Data............................................................................................................... 8
Contact Data............................................................................................................ 9
Location Data........................................................................................................ 10
Fund Cite Data ...................................................................................................... 12

5.

REPORTS ......................................................................................................................... 13

1.

INTRODUCTION

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Welcome to the Contractor Manpower Reporting Application. When you open the website at
https://cmra.army.mil, the first screen you will see is the Disclaimer screen. Once you have read
the Disclaimer, click I Agree in order to enter and use the application.

This manual contains the information you need in order to use the CMRA effectively This user
manual is intended for any Contracting Officer who needs to use the CMRA to report, view, and
track contract data on the website.

Note: Refer to the CMRA Full User Guide or online Frequently Asked Questions for further
details or questions that involve how to navigate the website, how to understand
notation conventions throughout this user guide, or any general information regarding
the application.

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2.

USER ACCOUNT REGISTRATION AND LOG-IN

All users must log in using their Username, Password, and selection of User Role.
Username:

Your Username is the email address which you used to register.

Password:

Army Regulation 25-2 mandates that passwords must meet certain criteria in
order to be considered valid. The following requirements are necessary to create
an appropriate password:
 Must contain at least 14 characters
 Must be a mix of uppercase letters, lowercase letters, numbers, and special
characters that have the following characteristics:
1. At least two uppercase characters: A, B, C, D, etc.
2. At least two lowercase characters: a, b, c, d, etc.
3. At least two numbers: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9
4. At least two special characters: ! @ # $ % ^ & * ( ) _ + | ~ - = \ ` {
}[ ] : “ ; ‘ < > ? , . /
5. Must not be the same as any of your previous ten passwords

User Role:

Reflects the particular job you hold and will determine the functions that you can
use in CMRA to perform that job. All user roles require a valid email address.

Note: If you registered in a previous version of CMRA, you will need to update your
password. To update your password, click the Lost/Reset Password link. After you
enter your email address, an email will be sent with a link to reset your password.

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CMRA New User Registration:
If you do not currently have a CMRA account, select the Register for your new CMRA
Account link on the Log-in screen. On the New User Registration screen (Figure 1), enter the
required information in all fields and select the applicable user role(s).

Note: Contracting Officers are required to have mil, gov or usma.edu email address to be
considered valid.

Figure 1

Select the Continue button to save your account data after completing all of the required
information in the fields. After you click Continue, you will receive a verification email to
validate your email address. Open this email and click the included link to verify your email
address. No further action is required at this point.
The Reset button will clear all fields on the screen.
The Cancel button will return the user to the Log-in screen.

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Note: Creating a CMRA account does not ensure immediate access into the system until a
System Administrator has granted you access into the website.
A second notification message will be sent to you via e-mail once the account information is
verified. Click on the link that you received from the CMRA Help Desk System Administrator to
activate your new account.
Editing your CMRA user profile:
Once the System Administrator has granted your user account access into the application, Log-in
to the CMRA. Click the Edit Profile link on the top right corner of any screen to input your user
information. Complete all of the required information in the selected fields and click the Save
button to update your user profile (Figure 2). You may edit your CMRA account information at
anytime.

Figure 2

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3.

CONTRACT SEARCH

Figure 3

Contract Search:
After logging in, the first screen you will see will be the Contract Search tab (Figure 3).
In order to enter data for a contract, you must retrieve the contract through the Contract Search
tab. This feature also allows you to view or edit data for a contract and order.
To search for a contract, enter one of the following:


Enter the contract number in the search by Contract Number field to view a specific
contract.



Enter the Contractor Company Name in order to view the contracts held by a
company.



Enter the Contracting Officer’s First or Last Name in order to view the contracts
for which he or she is responsible.

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4.

CONTRACT AND ORDER DETAILS

Contracting Officers are not responsible to enter or edit data in the CMRA.
The following instructions are available to Contracting Officers as a reference to explain the
Contractor and COR/COTR responsibilities. To view the data that has already been entered, see
the Reports section in this User Guide.
When the contract is shown, select the Order Number to edit or view the contents of it.
CORs/COTRs are responsible to enter NDAA Elements data as required by the National Defense
Authorization Act for Fiscal Year 2008, Section 807 (Figure 4).

Figure 4

There are four sections of data to enter, review or edit, shown in the following tabs:


Order Data



Contact Data



Location Data



Fund Cite Data

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Order Data:
The Order Data elements (Figure 5) are the responsibility of the Contractor and should be
reviewed by the COR/COTR in charge of overseeing the contract. The COR/COTR should also
edit any incorrect data if necessary.
The following definitions are available to Contracting Officers as a reference to explain the
responsibilities of other user roles:
Required Field
Fiscal Year

Order Number

Requiring Activity Unit
Identification Code
Command
Total Invoiced Amount

Explanation of Required Field
The fiscal year is the accounting period of the federal government. It
begins on October 1 and ends on September 30 of the next calendar
year. Each fiscal year is identified by the calendar year in which it
ends and commonly is referred to as “FY.”
The Order Number refers to the Task Order and/or Delivery Number
of the Contract. For contracts without an Order Number, use “0000”
as default.
The Unit Identification Code (UIC) of the Requiring Activity (RA)
that would be performing the mission if not for the contractor. This
is not necessarily the Contracting Office, Contracting Administrative
Office, or Funding Source.
Command of the Requiring Activity that would be performing the
mission if not for the contractor.
The total dollar amount invoice during the fiscal year, at the
Delivery Order and/or Task Order level.

Figure 5

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Contact Data:
The Contact Data elements are the responsibility of the Contractor and should be reviewed by
the COR/COTR in charge of overseeing the contract. The COR/COTR should also edit any
incorrect data if necessary.
Contracting Officers are not expected to input any data on this screen (Figure 6).

Figure 6

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Location Data:
The Location Details data elements are the responsibility of the Contractors and Subcontractors.
These data elements should be reviewed by the COR/COTR in charge of overseeing the contract.
The COR/COTR may edit this data if necessary (Figure 7).
Required Field

Explanation of Required Field
To enter the Federal Service Code (FSC), select the Service
Performed in the first dropdown field and click Search. A listing of
possible FSCs will appear in the Results dropdown field. Select the
correct FSC based on the list of results.

Federal Service Code

To narrow down these FSCs, filter the query by Code or Description
after selecting the Service Performed. Enter a value in the Code or
Description data cells and then click Search. Again, a listing of
possible FSCs will appear in the Results dropdown field. Select the
correct FSC based on the list of results.

City of Installation or
Service

City or installation where the service is performed.

State

State where the service is performed.

Zip Code

Zip Code where the service is performed.

Country

Country where the service is performed.

Contractor Type

Indicate whether your user role is a Prime or Subcontractor.

Direct Labor Hours

Total number of labor hours performed at this location for this
Federal Service Code.

Direct Labor Dollars

Total unburdened dollar amount for direct labor performed at this
location for this FSC code. This is not the hourly rate.

Weapons System Support

Indicate whether you are providing support to any Weapons Systems
listed in the dropdown field.

Questions about Contract
Performance

Indicate if the contract and/or order includes the following services:
1.
Clinical patient care services in a Department of Defense
Medical Treatment facility
2.
Expert or Consulting services
3.
Support Defense Intelligence or Special Operations
components OCONUS
4.
Not Applicable

Government Supervision

Are the contractor personnel subject to relatively continuous
supervision and control by a government employee or officer?

Government’s Tools and
Equipment

Does the government furnish the principal tools and equipment
needed for contract performance?

Government Facility

Are some or all of the contractor employees provided with a
workspace in a government facility for use on a regular basis?

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Figure 7

Note: A COR/COTR may only view the Invoice Amount, Direct Labor Dollars, and Direct
Labor Hours if he or she enters the data or claims the record.

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Fund Cite Data:
Contracting Officers are not expected to enter this information into the CMRA. The COR/COTR
is responsible to review the Fund Cite data in the application.
The following explanations are available to Contracting Officers as a reference to explain the
responsibilities of other user roles:
Required Field
Basic Symbol

Operating Agency

Explanation of Required Field
A four digit code indicating the type of funds or major purpose of
the appropriation.
Organization responsible for managing funds to include receiving or
issuing funds or organization under whose jurisdiction the
installation or activity operates when making deposit fund
transactions.

Department Code

Code which identifies the department receiving the appropriation.

Management Decision
Package

Four digit code which is the controlling link between future year
programs and the appropriation enacted by the Congress.

Element of Resource

Four digit code which identifies the type of resource being employed
or consumed.

Army Management
Structure Code

Code that interrelated programming, budgeting, accounting, and
manpower control through a standard classification of Army
activities and functions.

Fiscal Year Dollars

Fiscal year that contract first appears on the inventory.

This concludes the Contracting Officer responsibility for the Contract and Order Number uses in
the Contractor Manpower Reporting Application.
If you need any additional assistance, please refer to the Help & References section of CMRA,
or contact the CMRA Help Desk at [email protected].

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5.

REPORTS

Contracting Officers can verify which of their Contracts and Order numbers have been entered
and saved in the CMRA correctly by viewing and exporting reports. These reports will also
allow you to view and verify specific data elements. To view a report, select the My Reports tab
(Figure 8).

Figure 8

The screen will display the report(s) which you are authorized to view (Figure 8). Select the
report you intend to view by clicking the desired link in the Report Title column.


KO Report (Gap): Allows users to view all contract orders that have not been claimed
by the COR/COTR and/or where a contractor has not entered location data against a
contract.



KO Verification Report (Aggregate): Allows the user to view all contract orders that
have been entered by a COR/COTR and a contractor against a specific contract.

Select the appropriate Fiscal Year and Command filters of the report you would like to view
(Figure 9). You have the option of exporting a report to Microsoft Excel by clicking on Export
to Excel. Once you have exported this file, you may save the report onto your hard drive. You
may also elect to examine the data without saving information to your hard drive by clicking on
View Report. Click on the corresponding button once you have made your decision.

Figure 9

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