Narrative of Changes

Narrative of Changes

The purpose of the Narrative of Changes is to clearly indicate changes to a collection since the previous approval.

Collection Title: Integrated Public Alert and Warning Systems (IPAWS) Inventory

OMB Control No.: 1660-0106

Current Expiration Date: 1/31/2015

Collection Instruments: FEMA Form 142-1-1

The following are the changes to the collection:

The following changes to the collection form 142-1-1 are requested. The better represent information relevant to the survey participants when discussing public alert and warning systems related to IPAWS.

Page 1:

Questions changed from:

Name of System (Brand/Version)

Purpose of System in Public Response Station

How is Information Transmitted?

Was this system provided by FEMA?

What Functional Category does system fall under (situational awareness, activates warning, collaboration, emergency notification?

Level of Satisfaction. 1-Unsatisfied through 5-Satisfied

Reasoning for Level of Satisfaction:

Components

Funding Source

List other systems this system is similar to

What is the service life of the current System (years)?

How frequently is system refreshed or updated

To:

Name of System used for public alerting, warning, or notifications

Does system inter-operate with FEMA IPAWS?

How does system send alerts to the public? (EAS-radio/TV, IPAWS WEA cell phones, siren, outdoor speaker system, home telephone, SMS Text, Email, other)

Does system perform other functions in addition to public alert, warning and notification? (warning collaboration, internal non-public messaging, emergency management response resource management)

How often is system used to send alerts to the public? (estimate number per year)

How often is system used for other functions? (estimate times per month)

Level of Satisfaction with system for public alerting. (1-Unsatisfied through 5-Satisfied)

Reason for Level of Satisfaction?

How is system procurement funded? (annual operation budget, grants, other)

What is the service life of the current System? (years)

How frequently is system refreshed or updated?

Page 2:

Delete last question on page 2: “Type of facility (AOC - Army Operations Center, EOC, SEOC - State Emergency Operations Center, or other, and if it is a primary or secondary node)?

Page 3:

Delete entire page.

Page 4:

Delete entire page.

Page 5:

Change questions under “FACILITY STANDING OPERATING PROCEDURES” as follows:

• Change first question to: “For routine, non-emergency purposes, how does EOC currently communicate with State, County, and Federal authorities (ex. phone, e-mail, radios, other)?”

• Change second question to: “For routine non-emergency purposes, how does EOC currently communicate within the agency and other local departments (ex., phone, radio network, e-mail, mobile phone call, SMS, etc.)?”

• Change third question to: “For what type of events does the EOC send alerts and notifications to the public?”

• Fourth question – no change

Page 6:

Change first question to: “Is there an alternate or backup location or office

that can send alerts if primary location can not?”

Delete second question.

Supporting Statement and explanation:

Changes to form provide participants a more representative survey related to public alert and warning systems and IPAWS.

Question 8a – Updated to reflect FRN publication information.

Question 10 – Updated to reflect current privacy information.

Question 12 – Number of forms respondents. See Question 15 for explanation.

Question 14 – Costs to the Federal Government updated.

Question 15 – Burden hour explained.

Estimated Annualized Burden Hours and Costs
Type of Respondent	Form Name / Form Number	No. of Respon-dents	No. of Respon-ses per Respon-dent	Total No. of Responses	Avg. Burden per Response (in hours)	Total Annual Burden (in hours)	Avg. Hourly Wage Rate	Total Annual Respondent Cost
State, Local or Tribal Government	IPAWS Inventory / FEMA Form 142-1-1	3,200	1	3,200	2 hours	6,400	$38.30	$245,120.00
Total		3,200		3,200		6,400		$245,120.00

• Note: The “Avg. Hourly Wage Rate” for each respondent includes a 1.4 multiplier to reflect a fully-loaded wage rate.

Question 15 – See explanation below.

Itemized Changes in Annual Burden Hours
Data collection Activity/Instrument	Program Change (hours currently on OMB Inventory)	Program Change (New)	Difference	Adjustment (hours currently on OMB Inventory)	Adjustment (New)	Difference
IPAWS Inventory / FEMA Form 142-1-1				5,796	6,400	+604
Total(s)				5,796	6,400	+604

Explain:

For FEMA Form 142-1-1, the previously approved burden hours were 5,796; the current estimated annual hour burden is 6,400, resulting in an increase of 604 hours. The previous survey was conducted in two parts each of 1,932 estimated respondents. The IPAWS Program intends to survey an estimated 3,200 respondents this time, representation of approximately all EOCs in the United States. Thus, while the burden time per respondent has decreased from 3 hours to 2 hours due to the removal of 2 pages of questions, the annual burden hours has increased because approximately all EOC’s in the United States will be surveyed at the same time.