OMB No: 1530-0014(B)
For Paperwork Reduction Act
Statement and Burden Estimate
Statement See Last Page of Letter
December 31, 2014
Telephone (202) 874-6850
ANNUAL LETTER TO EXECUTIVE OFFICERS OF COMPANIES RECOGNIZED BY THE TREASURY AS ADMITTED REINSURERS OF SURETY COMPANIES DOING BUSINESS WITH THE UNITED STATES GOVERNMENT:
PLEASE NOTE:
This letter and all forms are available on our website: http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm
Automated Treasury Schedule F posted on our website: http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm
Your company is currently listed as an Admitted Reinsurer (except on excess risks running to the United States) of surety companies doing business with the United States, in accordance with 31 CFR Part 223 (Treasury Circular No. 297).
A copy of the 2014 Annual Financial Statement and CD for your Company and all insurance company subsidiaries, and all supporting information must be filed with the Treasury Department no later than March 2, 2015. This is to enable companies holding a Treasury Certificate of Authority to receive credit for reinsurance reported on Schedule F which may be in force with your Company. The Financial Statement should be prepared on the property and casualty form approved by the National Association of Insurance Commissioners (NAIC). All schedules should be filled out in complete detail, and the statement should be signed manually (photocopied signatures are not acceptable) and sworn to by two qualified officers of the Company, and signed and sealed by a notary. A checklist of items to be submitted with the annual filing is posted on our website at: http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm. Please make one complete filing of all documents, to assist us in accounting for all filings accurately and expeditiously.
Annual Statement CDs must be in accordance with the NAIC Annual Statement Diskette Filing Specifications. Please note this Department should be notified if the Company's CD is rejected by the NAIC or is faulty in any way.
All of our forms, including the Treasury Schedule F (Treasury Form No. TFS 6314) that lists the companies, pools and associations which are recognized by the Treasury, are available online at: http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm. It is requested that the information reflected in Schedule F of the company's annual statement be reported on the Treasury form in accordance with instructions on the Schedule. The Schedule F is a spreadsheet that contains all formulas in the worksheet and automatically transfers data to the appropriate summary pages. Companies must simply enter their data and totals and data transfer between sections will occur automatically. All companies are reminded that the summary page of Schedule F should be included and be accurately completed. Companies may submit their own automated output of the Treasury Schedule F along with the summary page. However, if errors are found in the document, the Treasury form will be required.
S U R E T Y B O N D B R A N C H ~ 3700 EAST-WEST HIGHWAY, RM. 6D22
FAX (202) 874-9978 ~ INTERNET ADDRESS www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm
Questions or comments on the Schedule F can be directed to the Surety Bond Branch at the following email address "[email protected]". Please indicate in the subject line: Treasury Schedule F Comments/Suggestions.
Copies of the Letters of Credit and Trust Agreements and Trust Account balances as of year end should be submitted to support the largest amounts reported on the Treasury Schedule F, Part 2, Cols. B and C. If such LOC’s are issued by more than one bank, the LOC should specify how the funds are to be drawn on. Treasury does not accept LOC’s with multiple beneficiaries. Please forward the supporting
documents to this Department with the company's Annual Statement. All companies are cautioned that the summary page of Schedule F should also be completed accurately.
Letters of Credit should be in U.S. currency and should be valid for a period of not less than one year, with an option to renew thereafter, and must be clean, irrevocable, unconditional letters of credit issued by any of the banks on NAIC’s current list of “Banks Meeting Credit Standards for Issuing Letters of Credit.”
Reinsurance payables , i.e., ceded (premium) balances payable as would be reported for the cessions on statutory statement Schedule F, Part 3, Column 16, are allowed as offsets for Treasury rating purposes provided there is a legal right of offset. Credit may also be taken, with prior approval from this Department, for multi-beneficiary trust agreements established and maintained in the United States by overseas accredited or trusteed reinsurers, to the extent the unauthorized ceded business is covered by those accounts.
A statement of actuarial opinion on the adequacy of all loss reserves of the company should be provided by an independent “qualified actuary” as defined by the NAIC. The scope, format and opinion of the report should also conform with the requirements of the NAIC Annual Statement Instructions for Property and Casualty Companies. Where pooling arrangement exists, an actuarial opinion on the reserve adequacy of the pool should be provided, along with a worksheet showing the percentage participation and reserves allocated to each of the individual pool members.
Companies filing annual statements which show material adverse reserve development may wish to make plans to obtain confirmation, satisfactory to the Treasury, from a CPA firm, independent actuary or State Insurance Department, that its reserves are adequate at December 31. If adverse development continues to appear, such confirmation may not be accepted from the same person (CPA firm, actuary, etc...) two consecutive years. However, if the development of the reserves is not adverse, an actuarial opinion provided by a “qualified actuary” employed by the company will suffice.
In order to be satisfied that Treasury recognized Admitted Reinsurers are solvent and able to keep and perform their contracts, Treasury requires that such companies maintain an adjusted surplus, in excess of capital, equal to 50 percent of capital. Adjustments are made to a company’s surplus based on the guidelines contained in Treasury’s “Annual Letter to Executive Officers of Surety Companies Reporting to the Treasury” (refer to “Annual Letter to Surety Companies” on our web site at http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/correspondence.htm.) Companies which fail to meet this requirement will be contacted regarding possible removal from the list of approved Admitted Reinsurers.
A copy of the last Examination Report made by a State Insurance Department should accompany the Annual Financial Statement, provided that the Treasury has not already been furnished a copy. Correspondence responding to the recommendations made by the State Examiner should be provided to this Department.
A copy of the company's individual CPA audited financial statement should be forwarded with the Annual Statement. If the reporting Company files an individual 10-K report with the Securities and Exchange Commission (SEC), submission of that report is requested. If a CPA or SEC 10-K report is not included with the Annual Financial Statement, a note should be attached to page 1 of the Statement indicating the reason an auditor's report is not included, and giving the estimated filing date. Any notice provided to the domiciliary commissioner, as a result of the audit, should also be provided to this Department.
Companies are also required to submit a copy of their NAIC calculated IRIS ratio results, as soon as they become available. If a company's results are not calculated by the NAIC, Treasury should be notified by March 2. Companies recognized as Admitted Reinsurers are expected to maintain results within the usual ranges for these ratios. If a company does not meet this criteria, Treasury may request additional information from the Company to substantiate its qualification for continued recognition as an Admitted Reinsurer. The risk-based capital (RBC) ratio should be maintained at 200% or more at all times. Management's Discussion and Analysis, required by the NAIC, should also be provided to this Department.
Please note that in accordance with Section 223.22 of Treasury Circular 297 (31 CFR 223.22), a fee of $2,325 is required for determining the continued qualification of a company as an Admitted Reinsurer. The fee has not changed from last year. It is due February 17, 2015. To pay your fee, go to our internet web site at http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm
and click on “PAY ONLINE” (in the right hand column). You may pay online by credit card or ACH Debit. We accept American Express, Discover, Visa, and Master Card. If you choose to pay via automatic debit, you must first make sure that there are no restrictions on debit activity for the bank account you plan to use for your renewal fee payment.
The timely submission of the required data due March 2, 2015 in support of the annual reporting (e.g., financial statements and related supporting documents of subsidiary companies, real estate appraisal reports, actuarial opinions, NAIC Ratios, explanatory memoranda, etc.) is the responsibility of the reporting company.
Mail All Documentation to:
U.S. DEPARTMENT OF THE TREASURY
BUREAU OF THE FISCAL SERVICE - SURETY BOND BRANCH
3700 EAST-WEST HIGHWAY, ROOM 6D22
HYATTSVILLE, MD 20782
If your Company assumed only a nominal amount of reinsurance or no longer reinsures Treasury Certified companies, and you no longer wish to file the above material to continue your current Admitted Reinsurer Status, please submit a written request to be removed from Treasury’s List of Admitted Reinsurers.
Melvin Saunders
Supervisor
Surety Bond Branch
Enclosure
Paperwork Reduction Act Statement
By authority of 31 USC 9304-9308, 31 CFR, Part 223, the information requested in this letter is required to retain a benefit and to enable the Assistant Commissioner, Financial Operations, Financial Management Service, Department of the Treasury, to determine if your company is maintaining compliance with the requirements of the Department of the Treasury in order for your company to remain qualified and acceptable as a surety or reinsurer of Federal bonds. Certified companies are required to file this information with Treasury once each year on March 1. Failure to provide this information will result in non-compliance with Treasury regulations and may result in revocation of your Company's authority.
Burden Estimate Statement
The estimated average burden associated with this collection is 18.75 hours per respondent or record keeper, depending on individual circumstances. Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Bureau of the Fiscal Service, Administrative Programs Division, Records and Information Management Program, Room 135, 3700 East-West Highway, Hyattsville, MD 20782. THIS ADDRESS SHOULD ONLY BE USED FOR COMMENTS AND/OR SUGGESTIONS CONCERNING THE AMOUNT OF TIME SPENT TO COLLECT THIS DATA. DO NOT SEND THE COMPLETED PAPERWORK TO THE ADDRESS ABOVE FOR PROCESSING.
ANNUAL CALENDAR OF FILINGS IN 2015 FOR COMPANIES RECOGNIZED
BY THE TREASURY AS ADMITTED REINSURERS OF SURETY COMPANIES
DOING BUSINESS WITH THE UNITED STATES GOVERNMENT
Due February 17
Renewal Fee of $2,325
Due March 2
(Refer also to the Checklist posted on our website.)
Annual Financial Statement, signed, sealed and notarized (should include all supporting data)
NAIC CD for reporting company and all insurance company subsidiaries shown on Schedule D
Treasury Schedule F * * (ceded reinsurance only). Note: The Schedule F included in the company’s
Annual Statement reporting assumed reinsurance is sufficient for Treasury rating purposes. However, if
Schedule F – Part 1 of the company’s Annual Statement showing their assumed reinsurance is not included
in the company’s Annual Statement filed by March 3, it can be submitted separately no later than April 1.*
Statement of Actuarial Opinion
Checklist of items to be furnished (including contact person information and email address)*
>> Please note, we do not require the Insurance Expense Exhibit to be filed or the PDF format of the Annual Financial Statement.
Due May 1
IRIS Ratio Results (with explanations for unusual results) **
Management Discussion & Analysis (MD&A)
Due June 1
CPA Audited Financial Statements (specific to the reporting company - no consolidated statements unless approved by this Department) **
10K Report, if applicable
Due December 31
Request for filing consolidated CPA reports, if applicable
Due Whenever Released by the State
State Exam Report
Due Whenever Applicable
Updated Biographical Affidavits on New Officers and Directors (use NAIC format)
* All of our forms are now available on-line: http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/surety_home.htm
** These items should be sent as early as possible.
Revised 12/2014
| File Type | application/msword |
| File Title | OMB No: 1510-0057 Exp |
| Author | Laura Alexander |
| Last Modified By | Wolfgang, Dawn |
| File Modified | 2015-03-31 |
| File Created | 2015-03-31 |