Voucher Management System (VMS)

Forms and Documents

Document Name	Status
Form HUD 52663 Voucher Management System (VMS) Form and Instruction	New
83i.docx Supporting Statement A	2015-05-08
Published 60-day FR Notice.pdf Supplementary Document	2015-05-08
Initial Privacy Assessment (IPA).doc Supplementary Document	2015-04-09

IC Document Collections

IC ID	Document Title	Status
215995	Voucher Management System (VMS) Form and Instruction	New

ICR Details

OMB Control No: 2577-0282	ICR Reference No: 201504-2577-005
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: HUD/PIH	Agency Tracking No: PRA-2015-04
Title: Voucher Management System (VMS)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  Yes
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/20/2015
	Date Received in OIRA: 06/26/2015
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved for 3 years.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2018	36 Months From Approved
Responses	28,960	0	0
Time Burden (Hours)	57,540	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Voucher Management System (VMS) supports the information management needs of the Housing Choice Voucher (HCV) Program and management functions performed by the Financial Management Center (FMC) and the Financial Management Division (FMD) of the Office of Public and Indian Housing and the Real Estate Assessment Center (PIH-REAC). This system's primary purpose is to provide a central system to monitor and manage the Public Housing Agency (PHAs) use of vouchers and expenditure of program funds, and is the base for budget formulation and budget implementation. The VMS collects PHAs' actual cost data that enables HUD to perform and control cash management activities; the costs reported are the based for quarterly HAP and Fee obligations and advance disbursements in a timely manner, and reconciliations for overages and shortages on a quarterly basis.

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Authorizing Statute(s): US Code: 44 USC Chapter 35 as amended Name of Law: Section 3507 of the Paperwork Reduction Act of 1995
  

Citations for New Statutory Requirements: US Code: 44 USC Chapter 35 Name of Law: Section 3507 of the Paperwork Reduction Act of 1995

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 20009	04/14/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 36351	06/24/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Voucher Management System (VMS)	HUD 52673, HUD 52663, HUD-52672, HUD 52681, HUD 52681-B	Requisition for Partial Payment of Annual Contributions (Section 8 Housing Assistance Payments Program) ,   Supporting Data for Annual Contributions Estimates (Section 9 Housing Assistance Payment Program) ,   Estimate of Total Required Annual Contributions (Section 8 Housing Assistance Payments Program ,   Voucher for Payment of Annual Contributions and Operating Statement (Housing Assistance Payments Programs) ,   Voucher for Payment of Annual Contributions and Operating Statement

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	28,960	0	28,960	0	0	0
Annual Time Burden (Hours)	57,540	0	57,540	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $1,726,200

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  Yes

Description/Changes for Common Form Usage: 

Approved RCFs using this ICR

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/26/2015

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