SUPPORTING STATEMENT
(Form 4419)
OMB 1545-0387
CIRCUMSTANCES NECESSITATING COLLECTION OF INFORMATION
According to 26 U.S.C. 6041‑6043, 6047, 6049 and 6109, all persons engaged in a trade or business, and making certain payments of taxable income must file reports of this income to IRS. Payers may file the information returns as paper documents or electronically. However, to file electronically, the payer must complete and submit an application on Form 4419 and receive prior approval from IRS. Prior approval is required so we can determine if the electronic file is compatible with IRS equipment.
An information return is a tax document used to report certain types of payments made by financial institutions and others who make payments as part of their trade or business as required by Internal Revenue Code Regulations. Forms 1042-S, 1097, 1098, 1099, 3921, 3922, 5498, 8027, 8955-SSA, and W-2G may be filed electronically via the (Filing Information Returns Electronically (FIRE) system. Forms 1095 are filed through the Affordable Care Act Information Return (AIR) system.
USE OF DATA
Information on the Form 4419 is analyzed by IRS employees to ensure the electronic filer will submit media compatible with IRS equipment. This information is necessary before an applicant can be authorized to file. After the application is approved, a Transmitter Control Code, which is used to schedule and manage the files, is assigned.
Anyone with a FIRE Transmitter Control Code (TCC) who is required to submit the information returns listed above (except Forms 1095) can file electronically through FIRE. The law requires any corporation, partnership, employer, estate and/or trust, who is required to file 250 or more information returns for any calendar year, must file electronically. IRS encourages filers who have less than 250 information returns to file electronically as well.
USE OF IMPROVED INFORMATION TECHNOLOGY TO REDUCE BURDEN
Form 4419 can be filed electronically.
EFFORTS TO IDENTIFY DUPLICATION
We have attempted to eliminate duplication within the agency wherever possible.
METHODS TO MINIMIZE BURDEN ON SMALL BUSINESSES OR OTHER SMALL ENTITIES
There are no small entities affected by this collection.
CONSEQUENCES OF LESS FREQUENT COLLECTION ON FEDERAL PROGRAMS OR POLICY ACTIVITIES
Consequences of less frequent collection on federal programs or policy activities would consist of: decreased amount of taxes collected by the Service, inaccurate and untimely filing of taxes, and an increase in tax violations
SPECIAL CIRCUMSTANCES REQUIRING DATA COLLECTION TO BE INCONSISTENT WITH GUIDELINES IN 5 CFR 1320.5(d)(2)
There are no special circumstances requiring data collection to be inconsistent with guidelines in 5 CFR 1320.5(d)(2).
CONSULTATION WITH INDIVIDUALS OUTSIDE OF THE AGENCY ON AVAILABILITY OF DATA, FREQUENCY OF COLLECTION, CLARITY OF INSTRUCTIONS AND FORMS, AND DATA ELEMENTS
Periodic meetings are held between IRS personnel and representatives of the American Bar Association, the National Society of Public Accountants, the American Institute of Certified Public Accountants, and other professional groups to discuss tax law and tax forms. During these meetings, there is an opportunity for those attending to make comments regarding Form 4419.
In response to the Federal Register Notice (80 FR 13951), dated March 17, 2015, we received no comments during the comment period regarding Form 4419.
EXPLANATION OF DECISION TO PROVIDE ANY PAYMENT OR GIFT TO RESPONDENTS
No payment of gift has been provided to any respondents.
ASSURANCE OF CONFIDENTIALITY OF RESPONSES
Generally, tax returns and tax return information are confidential as required by 26 USC 6103.
JUSTIFICATION OF SENSITIVE QUESTIONS
No personally identifiable information (PII) is collected.
12 ESTIMATED BURDEN OF INFORMATION COLLECTION
The burden is as follows:
Number of Time per Total
Responses Response Hours
Form 4419 15,000 .4333 6,500
The following regulations impose no additional burden. Please continue to assign OMB number 1545‑0387 to these regulations.
301.6011‑2, 301.6109‑1, 601.602
1.6041‑1 1.6041-4 1.6041-5
1.6041‑7 1.6047-1 1.6042-2
1.6042‑3 1.6043-2 1.6049-1
ESTIMATED TOTAL ANNUAL COST BURDEN TO RESPONDENTS
There are no associated costs associated with this collection.
ESTIMATED ANNUALIZED COST TO THE FEDERAL GOVERNMENT
The primary cost to the government consists of the cost of printing Form 4419. We estimate that the cost of printing the form is $105.00.
REASONS FOR CHANGE IN BURDEN
There is no change in the paperwork burden previously approved by OMB.
We are making this submission to renew the OMB approval.
PLANS FOR TABULATION, STATISTICAL ANALYSIS AND PUBLICATION
There are no plans for tabulation, statistical analysis and publication.
REASONS WHY DISPLAYING THE OMB EXPIRATION DATE IS INAPPROPRIATE
See attachment.
18. EXCEPTIONS TO THE CERTIFICATION STATEMENT ON OMB FORM 83-I
There are no exceptions to the certification statement.
Note: The following paragraph applies to all of the collections of information in this submission:
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection of information displays a valid OMB control number. Books or records relating to a collection of information must be retained as long as their contents may become material in the administration of any internal revenue law. Generally, tax returns and tax return information are confidential, as required by 26 U.S.C. 6103.
| File Type | application/msword |
| Author | TQ1FB |
| Last Modified By | Department of Treasury |
| File Modified | 2015-06-23 |
| File Created | 2015-06-19 |