Supporting Statement
Data Collection Form for Application for Federal Assistance
SF-271
Outlay Report and Request for Reimbursement for Construction
Programs
4040-0011
The SF-271 Outlay Report and Request for Reimbursement for Construction Programs form is an OMB approved collection (4040-0011). We are seeking an approval by OMB to reinstatement as a Common form. This form will be utilized by up to 26 Federal agencies and additional grant-making entities. We are requesting a 3-year clearance of this form.
A. Justification
1. Need and Legal Basis
The Office of Federal Financial Management (OFFM) leads efforts at government-wide grants management to assure that Federal grants to non‑Federal entities are managed properly and spent in accordance with laws and regulations. Working cooperatively with Federal grant‑making agencies and non‑Federal entities, OFFM establishes policies and guidelines through OMB's Uniform Administrative Requirements. Grants.gov serves as a repository for Federal grant-related forms on behalf of OMB OFFM.
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, establish the reporting requirements fulfilled by this form.
2. Information Users
The SF-271 is used to request reimbursement for all construction programs. The Federal awarding agencies and OMB use information reported on this form for general management of the Federal assistance awards programs.
3. Improved Information Technology
Federal awarding agencies have the option of allowing recipients to use electronic submission of alternate forms. Although agencies can allow recipients to submit electronically, or via other forms, they are only approved to collect the information approved under this information collection.
4. Duplication of Similar Information
There is no other source for the information reported on this form.
5. Small Businesses
The information requirements do not pertain to small business or other small entities.
6. Less Frequent Collection
No less frequent collection is feasible.
7. Special Circumstances
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards establish the requirements fulfilled by this form.
8. Federal Register Notice/Outside Consultation
The Grants.gov Program Management Office, managed by HHS, published the current form for public comment in the Federal Register for 90-day comment period on November 6, 2014 (79 FR 65964) and a 60-day comment period on February 11, 2015 (80 FR 7604). Interested individuals were invited to send comments regarding any aspect of this collection of information. No public comments were received.
9. Payment/Gift to Respondents
Not applicable since there is no payment to respondents, other than remuneration of grantees.
10. Confidentiality
The grant-making agencies will maintain the authoritative copy of all application materials and data. This will be kept private to the extent allowed by law. The information will be consistent with OMB policies related to the administration of Federal grants as well as agency policies and practices for access to electronic and paper records. If application forms are submitted through the Grants.gov Apply mechanism, Grants.gov will maintain only transmission records pertaining to the files. Grants.gov will not maintain application materials and data.
11. Sensitive Questions
Not applicable since there are no sensitive questions.
12. Burden Estimate
Section A. Estimated Annualized Burden Hours to Respondents
As this is a Common Form, burden is reported only for HHS. By aggregating the agency’s estimates as reported from the Grants.gov data call, an estimate of the total burden of the information collection was developed.
HHS received 8,388 submissions in FY2013 and estimate that it takes applicants approximately one hour on average to complete this form. Cumulatively, these organizations report the total burden to applicants to be 8,388 hours.
SF-271 Outlay Report and Request for Reimbursement for Construction Programs Estimated Annualized
Burden to Respondents
AGENCY |
SF-271 Number of Annual Respondents |
Number of Responses per Respondent |
Total Annual Responses |
Average Burden on Respondent per Response in Hours |
Total Burden Hours |
HHS |
8,388 |
1 |
8,388 |
1 |
8,388 |
TOTAL |
8,388 |
|
8,388 |
|
8,388 |
|
|
|
|
|
|
Section B. Burden Cost
SF-271 Outlay Report and Request for Reimbursement for Construction Programs Estimated Annualized
Cost to Respondents
Cost To Respondents |
||||
AGENCY |
Type of Respondent |
Hourly Wage Rate |
Total Burden Hours |
Total Respondent Cost |
HHS |
Grant Writer |
$ 30.00 |
8,388 |
$ 251,640.00 |
TOTAL |
8,388 |
$ 251,640.00 |
||
The Estimated Annualized Cost to Respondents assumes that the hourly wage rate for a grant writer is $30. The Total Burden Hours times the Hourly Wage Rate produces the Total Respondent Cost which is $251,640.00.
13. Capital Costs
The proposed collection is based on the SF-271 Outlay Report and Request for Reimbursement for Construction Programs currently in use. There is no projected incremental increase in the cost burden to respondents and record keepers associated with the use of the revised form.
14. Cost to the Federal Government
The proposed collection is based on the form currently in use. There is no projected incremental increase in the cost burden to the Federal Government with the implementation of the revised form. Each agency currently has existing personnel, systems and processes (or other resources) in place to receive and review their agency-specific grant applications. Any additional cost for agency system development, maintenance and enhancements should not be attributed to use of the revised
Agency personnel time to review the form is estimated at 1.3 hours per form. Based on 134,564 responses per year the total Burden Hours on Agency Personnel is (134,564 x 1.3 hours) 174,933 hours.
Grants administrative personnel generally are in the GS-9 through GS-15 range. Based on a step one average of these grades, an average hourly salary is $39 per hour.
Total Annual Responses |
Agency Personnel Time to Review (Hours) |
Total Burden Hours on Agency Personnel |
Average Grants Administrative Hourly Salary |
Estimated Annual Cost to Federal Government for Form Review |
8,388 |
1.3 |
10,904 |
$39.00 |
$425,271.00 |
Therefore, 8,388 annual applications = $425,271.00 of estimated annual cost to the federal government to review the form.
15. Program or Burden Changes
Not applicable as there were no program nor burden changes.
16. Publication and Tabulation Dates
Not applicable since there are no publication plans.
17. Expiration Date
Not applicable since the OMB number will be included on the data collection form.
18. Certification Statement
Not applicable since there are no exceptions to the certification.
B. Collections of Information Employing Statistical Methods
No statistical methods are employed in this information collection.
| File Type | application/msword |
| File Title | Supporting Statement |
| Author | Administrator |
| Last Modified By | Edward Calimag |
| File Modified | 2016-01-14 |
| File Created | 2015-12-17 |