12315 NSLP _0006 revision for AE15 interim rule

12315 NSLP _0006 revision for AE15 interim rule.xlsx

7 CFR Part 210, National School Lunch Program

12315 NSLP _0006 revision for AE15 interim rule

OMB: 0584-0006

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Overview

#0006 Reporting
#0006 Recordkeeping
#0006 Summary


Sheet 1: #0006 Reporting

REPORTING (CURRENTLY APPROVED WITH REVENUE as Base)











CFR Citation Title Form number Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. DxE) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. FxG) Previously Approved Due to Program Change -AE15 Rule Due to an Adjustment Total Difference
State Agency Level











210.5(a) bkowtha: per OMB guidance this burden is removed overall burden calculations but keeping this line item for future reference. This burden will reside with treasury system. Request for cash to make NSLP reimbursement payments to SFAs
56 0 0 0.00 0.00 0.00

0.00
210.5(d) Information on the amount of Federal NSLP funds expanded and obligated to date. FNS-10 56 bjkowtha: This burden is already covered in FNS-10 specific ICR. 0 0 0.00 0.00 0.00

0.00
210.7(d)(1)(iv) SAs review submitted certification materials and notify SFAs of the certification determination
56 372 20,832 2.00 41,664.00 0.00 41,664.00
41,664.00
210.5(d)(2)(ii) SAs submit a quarterly report to FNS detailing the disbursement of performance-based reimbursement to SFAs.
56 4 224 0.25 56.00 0.00 56.00
56.00
210.8(b)(4) Request for cash to pay additional NSLP funds to SFAs as the result of corrective action taken on SFAs claim (including justification and corrective action with reference to claim reimbursement).
56 bkowtha: this task is done 4 times a year, as they ensure corrected claims are reflected on FNS-10 0 0 0.00 0.00 0.00

0.00
210.14(e)(7) SAs shall report the paid student lunch prices reported by SFAs and submit to FNS. FNS-828 57 1 57 10.00 570.00 570.00

0.00
210.18(d)(1) 210.18(d)(2) & 210.18(o)(1) SAs will report to FNS about names of large SFAs exceeding any one of the CRE critical area review thresholds.
56 1 56 bkowtha: This task is related to SA s reporting to FNS ROs. 0.20 11.20 11.20

0.00
210.18(g) & 210.18(h) SA shall verify compliance with critical and general areas of review as a part of Coordinated Review process (1 report annually)
57 1 57 33 1,881.00 1,881.00

0.00
210.18(h)(6) SA shall confirm that each SFA has a food safety program based on HACCP principles
56 bkowtha: 25% of SFA reviews. 20858/56=372*25/100=93 0 0 1.00 0.00 0.00

0.00
210.18(j) SA provides written notification of review findings to SFA, including review findings, preliminary assessment of needed corrective actions, and deadlines for completion, and provides notification of adverse action and right to appeal.
56 sfoss: 20858 SFA's divided by 56 SA, then 1/3 per year. 124 6,944 2.00 13,888.00 13,888.00

0.00
210.18(n) & 210.18(o)(2) SA shall report to FNS the results of reviews by March 1 of each school year, on a form designated by FNS. FNS-640 56 1 56 1.00 56.00 56.00

0.00
210.18(q) Establish appeal procedures for SFAs
56 0 0 0.00 0.00 0.00

0.00
210.19(b) Estimated participation in NSLP commodity schools.
bkowtha: Acc to NDB, there are no more commodity schools. 56 0 0 0.00 0.00 0.00

0.00
210.19(b) Commodity schools' estimation of whether to receive part of their commodity assistance in cash for processing and handling of commodities.
56 0 0 0.00 0.00 0.00

0.00
210.19(f) SA provides CACFP SAs with a listing of all elementary schools participating in NSLP with at least 50% eligibility. snack 56 0 0 bkowtha: This burden was already captured in snack rule and hence it is removed from this renewal. 0.00 0.00 0.00

0.00
210.20(a)(8) SA report the number of food safety inspections conducted to FNS.
56 1 56 1.50 84.00 84.00

0.00
210.25 Grant Closeout Report FNS-777 56 2 112 3.2 358.40 358.40

0.00

STATE AGENCY LEVEL TOTALS
56 507.0357 28,394 2.06271 58,568.60 16,848.60 41,720.00 0.00 41,720.00
School Food Authority Level











210.7(d)(2) SFAs must submit certification materials to State agency to support receipt of performance based reimbursement
20,858 1 20,858 4.5 93,861.00 0.00 93,861.00
93,861.00
210.7(d)(2) SFAs must submit an annual attestation of compliance with meal pattern and nutrition requirements
20,858 1 20,858 0.25 5,214.50 0.00 5,214.50
5,214.50
210.8(b) Submit claim for reimbursement and supporting data
20,858 bkowtha: Each SFA needs to submit claims once a month x 12 months. 12 250,296 1.50 375,444.00 375,444.00

0.00
210.8(b)(1) Submit revised claim for reimbursement and supporting statement justifying the adjustment.
bkowtha: 10% will submit revised claims 2,085 1 2,085 0.50 1,042.50 1,042.50

0.00
210.8(c)(2) Report the total number of children approved for free and reduced priced lunches as of the last day of operation in October.
20,858 1 20,858 0.08 1,668.64 1,668.64

0.00
210.9(a) and (b) Application to operate the NSLP and agreement between SA and SFA. *Application and agreement are part of the same transaction, so there is only one response for both. FNS-66 bkowtha: Approximately .05% applications are handled by SFAs. 20858*.05%= ~10. This number represents NSLP, SBP and SMP applications. 10 1 10 bkowtha: Due to addition of DUNS number on application we have increased the burden time by 5 minutes (1.25-1.30). 1.30 13.00 13.00

0.00
210.9(b)(20) SFAs provide SAs with a listing of elementary schools with at least 50% eligibility.
bkowtha: It appears that about 25% SFAs equal to this number 4969 4,969 1 4,969 0.50 2,484.50 2,484.50

0.00
210.9(b)(20) SFAs provide sponsors with a elementary school attendance area boundary information.
4,969 2 9,938 4.00 39,752.00 39,752.00

0.00
210.9(c)(7) bkowtha: reduced time to complete the task (column G) SFAs must conduct reviews of each afterschool care program that participates in the NSLP. *Application and agreement are part of the same transaction, so there is only one response for both.
bkowtha: FNS estimates that about 241 SFAs conduct reviews of afterschool care programs. 241 2 482 0.50 241.00 241.00

0.00
210.10(h) SFAs modify existing menus with more than 30% vegetable protein products.
bkowtha: Number from prior ICR 10,000 0 0 0.00 0.00 0.00

0.00
210.13(a) Each SFA must develop a food safety program based on HACCP principles for each food preparation and service facility under its jurisdiction.
20,858 1 0 0.00 0.00 0.00

0.00
210.14(e)(7) Actual paid student lunch prices must be reported by the SFA to the SA annually for each NSLP school.
20,858 1 20,858 0.25 5,214.50 5,214.50

0.00
210.15(a)(7) Collect the number of food inspections obtained and report to state agency.
20,858 1 20,858 0.50 10,429.00 10,429.00

0.00
210.16(a) SFA provide procurement materials to SA for approval.
1,648 0 0 0.00 0.00 0.00

0.00
210.18(k)(2) SFA shall submit to SA documented corrective action, no later than 30 days from the deadline for completion, for violations of critical or general areas identified on administrative follow-up review.
6,983 1 6,983 6.00 41,898.00 41,898.00

0.00
210.19(a)(2) SFAs meet the requirements to account for all revenues and expenditures of nonprofit food service.
20,858 0 0 0.00 0.00 0.00

0.00

SCHOOL FOOD AUTHORITY LEVEL TOTALS
20,858 18.1730 379,053 1.5229 577,262.64 478,187.14 99,075.50 0.00 99,075.50
School Level











210.9(b) Daily counts of paid, reduced priced and free lunches served.
101,747 10 1,017,470 0.50 508,735.00 508,735.00

0.00
210.19(a)(2) Cafeteria sales (for inclusion in net cash resources)
101,747 0 0 0.00 0.00 0.00

0.00

SCHOOL LEVEL TOTALS
101,747 10.00000 1,017,470 0.5000 508,735.00 508,735.00 0.00 0.00 0.00













SUMMARY OF REPORTING BURDEN












State Agency Level
56 507.035714285714 28,394 2.06271043178136 58,568.60 16,848.60 41,720.00 0.00 41,720.00

School Food Authority Level
20,858 18.1730271358711 379,053 1.52290745621325 577,262.64 478,187.14 99,075.50 0.00 99,075.50

School Level
101,747 10 1,017,470 0.5 508,735.00 508,735.00 0.00 0.00 0.00

Recordkeepers unique to DGA


0







Total Reporting Burden
122,661 11.6167 1,424,917 0.803251 1,144,566.24 1,003,770.74 140,795.50 0.00 140,795.50

Sheet 2: #0006 Recordkeeping

RECORDKEEPING (CURRENTLY APPROVED WITH REVENUE as Base)










CFR Citation Title Form number Estimated # Record-keepers Records Per Recordkeeper Total Annual Records (Col. DxE) Estimated Avg. # of Hours Per Record Estimated Total Hours (Col. FxG) Previously Approved Due to Program Change - AE15 Due to an Adjustment Total Difference
State Agency Level










210.14(e)(7) SA maintains records of paid reimbursable lunch prices obtained from SFAs
57 bkowtha: citation related to paid lunch equity 365.93 20,858.00 0.2 4,171.996 4,171.996

0.00
210.18(h)(3) Records of reviews of Civil Rights compliance by SFAs.
56 Number copied from previous ICR renewal. 0 0.00 0 0.00 0.00

0.00
210.18(i) SA's criteria for selecting school food authorities for follow-up reviews.
56 0 0.00 0 0.00 0.00

0.00
210.18(k),(p) & 210.20(b)(6) Maintain documentation of corrective action for any degree of violation of general or critical areas identified in an administrative review or on any follow-up review
57 93.23 5,314.11 2 10628.22 10628.22

0.00
210.18(p) SA records which document the details of all reviews, and the degree of compliance with the critical and general areas of review.
56 0 0.00 0 0.00 0.00

0.00
210.19(a)(1)(i) Establishes guidelines and approves school Food authorities menu planning alternatives.
56 0 - 0 - -

0.00
210.10(l) Modifies menu planning alternatives or develops menu planning alternatives.
56 0 - 0 - -

0.00
210.19(a)(6) Contracts awarded by SFAs to FSMCs
56 burden removed for OMB guidance 0 0.00 0 0.00 0.00

0.00
210.19(b) Records pertaining to annual food preference survey of SFAs.
56 1 56.00 3 168.00 168.00

0.00
210.19(c) & 210.18(p) Documentation of fiscal action taken to disallow improper claims submitted by SFAs, as determined through claims processing, CRE reviews, and USDA audits. Contracts awarded by SFAs to FSMCs
57 139 7,923.00 0.5 3,961.50 3,961.50

0.00
210.19(f) SA collects and maintains a listing of all elementary schools in NSLP with at least 50% eligibility.
56 1 56.00 2 112.00 112.00

0.00
210.17(h) bkowtha: moved this line item from SFA section to SA Records to account for State funds counted toward the State revenue matching requirements.
20,858 1 20,858 1 20,858.00 20,858.00

0.00
210.20(b)(1)&(2) Accounting records and source documents to control the receipt, custody and disbursement of Federal NSLP funds, including documentation to support reimbursement payments submitted to FNS, approved alternatives and follow-up activity.
56 This number comes from the previous ICR renewal and this figure was used for recent ICRs (HACCP, DGA, Paid Equity) 4,133 231,448.00 0.25 57,862.00 57,862.00

0.00
210.20(b)(12) Maintain records of food safety inspections obtained by schools.
56 20858/56 372.00 20,832.00 0.25 5,208.00 5,208.00

0.00

STATE AGENCY LEVEL TOTALS
56 5,488.3055 307,345.11 0.3350 102,969.716 102,969.716 0.00 0.00 0.00
School Food Authority Level










210.7(d)(2) SFAs maintain documentation to support performance-based reimbursement
20,858 2 41,716 0.25 10,429.00 0.000 10,429.00
10,429.00
210.7(d)(2) SFAs maintain documentation related to the attestation of compliance submitted to the SA as an attachment to the written agreement required in 210.9(b)
20,858 1 20,858 0.25 5,214.50 0.000 5,214.50
5,214.50
210.8(a) & 210.15(b)(1) Documentation of participation data by school, each month's Claim for Reimbursement, and all data used in the claims review process.
20,858 SFA level numbers came from previous ICR renewal and HACCP, DGA, Paid Equity). Kept the same to be consistent with all ICRs impacting #0584-0006. 10 208,580 10 2,085,800.00 2,085,800.00

0.00
210.9(b)(18) & 210.15(b)(4) Currently approved and denied applications for free and reduced-priced meals.
20,858 1 20,858 2.66 55,482.28 55,482.28

0.00
210.9(b)(19) & 210.15(b)(4) Local educational agencies must maintain records for directly certified children receiving SNAP benefits.
20,858 3.000 62,574 0.50 31,287.00 31,287.00

0.00
210.9(b)(19) & 210.15(b)(4) Local educational agencies must maintain records for children that are certified based on TANF or FDPIR, or are homeless, runaway or migrant.
20,858 1.000 20,858 1.000 20,858.00 20,858.00

0.00
210.1(I) Adopt menu planning alternatives, modify menu planning alternatives or develop menu planning alternatives and submit them to the State agency for approval
20,858 0 0 0 0.00 0.00

0.00
210.14(e)(1-5) SFA maintains records of its calculation of the average price of paid reimbursable lunches and adjustments
20,858 1 20,858 5 104,290.00 104,290.00

0.00
210.14(f) SFAs must maintain records documenting that the revenue generated from the sale of nonprogram foods
20,858 1 20,858 10 208,580.00 208,580.00

0.00
210.18(k)(2) Documentation of corrective action taken on program disclosed by review or audit.
6,983 1 6,983 6 41,898.00 41,898.00

0.00

SCHOOL FOOD AUTHORITY LEVEL TOTALS
20,858 20.33479 424,143 6.0448 2,563,838.78 2,548,195.28 15,643.50 0.00 15,643.50
School Level










210.10(a), 210.15(b)(2)&(3) and 210.14(a)(1) Schools shall maintain production, menu, and nutritional analysis records to demonstrate that meals meet the Dietary Guidelines and other requirements.
58,231 School level numbers came from previous ICR renewal and HACCP, DGA, Paid Equity). Kept the same to be consistent with all ICRs impacting #0584-0006. 180 10,481,580 0.28 2,934,842.40 2,934,842.40
0.00
210.10(a)(i)(1) Certification of child's inability to eat lunch and recommendation for alternate foods.
101,747 1 101,747 bkowtha: reduced burden for this task 0.08 8,139.76 8,139.76

0.00
210.13(b) School food safety inspections.
101,747 2 203,494 0.08 16,890.00 16,890.00

0.00
210.15(b)(1) Records of daily lunches served by category-free, reduced, paid.
101,747 180 18,314,460 0.161 2,948,628.06 2,948,628.06

0.00
210.15(b)(5) Schools maintain NSLP records from food safety program.
101,705 180 18,306,900 0.02 366,138.00 366,138.00
0.00
220.7 Schools maintain SBP records from food safety program.
81,517 180 14,673,060 0.02 293,461.20 293,461.20 0.00

SCHOOL LEVEL SUBTOTALS
101,747 610.1530 62,081,241 0.1058 6,568,099.422 6,568,099.422 0.00 0.00 0.00













RECORDKEEPING BURDEN










State Agency Level
56 5488.30553571429 307,345.11 0.335029622895253 102,969.716 102,969.716 0.000 0.000 0.000

School Food Authority Level
20,858 20.334787611468 424,143.00 6.04475089769252 2,563,838.780 2,548,195.280 15,643.500 0.000 15,643.500

School Level
101,747 610.153036453163 62,081,241.00 0.105798455639764 6,568,099.422 6,568,099.422 0.000 0.000 0.000

TOTAL RECORDING KEEPING BURDEN
122,661 512.0839 62,812,729.11 0.14702287 9,234,907.918 9,219,264.418 15,643.500 0.000 15,643.500





*Correction to calculation of responses for recordkeeping.










There was an error in the formula. The correction results










in a reduction of 122,661 responses.






Sheet 3: #0006 Summary

ICR #0584-0006, 7 CFR Part 210, National School Lunch Program - Increase for Certification of Compliance (AE15)




Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. BxC) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. DxE)
Total Reporting Burden 122,661 11.617 1,424,917.000 0.80325 1,144,566.240
Total Recordkeeping Burden 122,661 512 62,812,729.110 0.14702 9,234,907.91830
TOTAL BURDEN FOR #0584-0006 122,661 523.7006555 64,237,646.110 0.1615793 10,379,474.158












Total Reporting Burden for Certification of Compliance Rule (0584-AE15) 20,914.00 3.001434 62,772.00 2.242967 140,795.50
Total Recordkeeping Burden for Certification of Compliance Rule (0584-AE15) 20,858 3.000000 62,574.00 0.250000 15,643.50
Total for Certification of Compliance Rule (0584-AE15) 41,772.00 3.000718 125,346.00 1.248057 156,439.00



(119.976)








Responses Time Burden


Current OMB Inventory 64,357,622.00 10,223,035.00


Burden Revision Requested 64,237,646.11 10,379,474.16


Difference (119,976) 156,439









*NOTE: Correction to recordkeeping annual response calculation results in a net change of -119,976 (125,346 new responses-(122,661x2) response correction = 119,976)



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