| Recordkeeping |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Rule |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
|
|
|
|
|
|
- |
|
- |
|
|
|
|
- |
|
|
210.19(f) |
SA provides the CACFP SA with a list of all NSLP schools with at least 50% or more children eligible for free or reduced price meals by February 1 each year. MOVE TO REPORTING |
|
56 |
0 |
- |
2.00 |
- |
112 |
|
|
(112) |
(112) |
|
| FNS-10 |
210.20(b)(1&2) & 210.23(c) & 210.5 |
SA maintains accounting records and source documents to control the receipt, custody and disbursement of Federal NSLP funds and documentation supporting all SFA claims paid by the SA. |
FNS-10 |
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
354 |
19,824 |
3.00 |
59,472 |
57,862 |
|
|
1,610 |
1,610 |
|
| FNS-13 |
210.20(b)(3) & 210.17(g)&(h) |
SA maintains documentation to support the amount of State funds reported used for State revenue matching requirements. |
FNS-13 |
56 |
reported annually on the FNS-13
1 |
56 |
1.00 |
56 |
20,858 |
|
|
(20,802) |
(20,802) |
|
| FNS-640 |
210.20(b)(6) & 210.18(p)(f)(k,l,m) & 210.23(c) |
SA maintains records of all reviews and audits (including Program violations, corrective action, fiscal action and withholding of payments). |
FNS-640 |
56 |
Total SFAs / SAs divided by 3 for every three years.
118 |
6,608 |
8.00 |
52,864 |
10,628 |
|
|
42,236 |
42,236 |
|
|
210.20(b)(8) & 210.19(c) & 210.18(p) |
SA maintains documentation of fiscal action taken to disallow improper claims submitted by SFAs, as determined through claims processing, reviews, and USDA audits. |
|
56 |
Total SFAs / SAs divided by 3 for every three years.
118 |
6,608 |
0.50 |
3,304 |
3,962 |
|
|
(658) |
(658) |
|
|
210.20(b)(11) & 210.19(b) |
SA shall prepare records on schools eligible to received USDA donated foods. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
3.00 |
168 |
168 |
|
|
0 |
- |
|
|
210.20(b)(12) |
SA maintains records from SFAs of food safety inspections obtained by schools. |
|
56 |
Total SFAs / SAs
354 |
19,824 |
0.25 |
4,956 |
5,208 |
|
|
(252) |
(252) |
|
| Paid Lunch Revenue |
210.20(b)(13) & 210.14(e)(7) |
SA maintains records of paid reimbursable lunch prices obtained from SFAs. |
FNS-828 |
56 |
354 |
19,824 |
0.20 |
3,965 |
4,172 |
|
|
(207) |
(207) |
|
| Professional Standards |
210.20(b)(15) |
SA maintains documentation of compliance with professional standards for State directors of School Nutrition Programs. |
|
56 |
1 |
56 |
0.25 |
14 |
28 |
|
|
(14) |
(14) |
|
| Competitive Foods |
210.18(h)(6) |
SA maintains documentation of LEA/SFA compliance with nutrition standards for competitive foods. |
|
56 |
118 |
6,608 |
0.25 |
1,652 |
1,739 |
|
|
(87) |
(87) |
|
| . |
|
State Agency Level Total |
|
56 |
1,419 |
79,464 |
1.59 |
126,451 |
104,737 |
0 |
0 |
21,714 |
21,714 |
|
| School Food Authority/Local Education Agency Level |
|
|
210.9(b)(19) |
SFA maintains files of children directly certified. |
|
19,822 |
4 |
79,288 |
0.65 |
51,537 |
52,145 |
|
|
(608) |
(608) |
|
| Competitive Foods |
210.11(b)(2) |
LEAs & SFAs maintain documentation of compliance with nutrition standards for all competitive food for sale to students. |
|
19,822 |
1 |
19,822 |
20.00 |
396,440 |
417,160 |
|
|
(20,720) |
(20,720) |
|
|
210.15(b)(1) & 210.8(a)(5) |
SFA maintains documentation of participation data by school to support monthly Claim for Reimbursement and data used in the claims review process. |
|
Based on SAE allocation data
19,822 |
10 |
198,220 |
Often automated with little manual review
5.00 |
991,100 |
2,085,800 |
|
|
(1,094,700) |
(1,094,700) |
|
| Six Cents Certification |
210.15(b)(2) & 210.7(d)(2) |
SFAs maintain documentation to support performance based reimbursement and the attestation of compliance. |
|
19,822 |
1 |
19,822 |
0.25 |
4,956 |
15,644 |
|
|
(10,688) |
(10,688) |
|
|
210.15(b)(4) & 210.9(b)(18&20) |
SFA maintains files of school meal applications. |
|
19,822 |
1 |
19,822 |
2.66 |
52,727 |
55,482 |
|
|
(2,755) |
(2,755) |
|
| Paid Lunch Revenue |
210.15(b)(6) & 210.14(e) |
SFA maintains calculations of average paid lunch prices and adjustments. |
|
19,822 |
1 |
19,822 |
5.00 |
99,110 |
104,290 |
|
|
(5,180) |
(5,180) |
|
| Paid Lunch Revenue |
210.15(b)(7) & 210.14(f) |
SFA documents revenue from sale of nonprogram foods accrues to the nonprofit school food service account and is compliant with requirements. |
|
19,822 |
1 |
19,822 |
10.00 |
198,220 |
208,580 |
|
|
(10,360) |
(10,360) |
|
| Professional Standards |
210.15(b)(8); 210.30(g) |
SFA maintains documentation of compliance with professional standards for school nutrition directors, managers and personnel. |
|
19,822 |
1 |
19,822 |
0.25 |
4,955 |
5,215 |
|
|
(260) |
(260) |
|
|
210.18(k)(2) |
SA maintains documented corrective action for review by FNS. - MOVED/MERGED INTO SA TASK |
|
SFAs / 3 due to a review every 3 years
6,607 |
|
- |
6.00 |
- |
41,898 |
|
|
(41,898) |
(41,898) |
|
|
|
|
|
|
|
- |
|
- |
|
|
|
- |
- |
|
| . |
|
School Food Authority Level Total |
|
19,822 |
20 |
396,440 |
4.54 |
1,799,045 |
2,986,214 |
0 |
0 |
(1,187,169) |
(1,187,169) |
|
| School Level |
|
|
210.10(m) |
School maintains written statements signed by a license physican of the need for substitutions and recommending alternate foods. |
|
Estimate 30% of schools might have this occur.
30,400 |
1 |
30,400 |
0.08 |
2,432 |
8,140 |
|
|
(5,708) |
(5,708) |
|
| Competitive Foods |
210.11(b)(2) |
Organizations responsible for food service in schools maintain records. |
|
101,332 |
1 |
101,332 |
0.50 |
50,666 |
508,735 |
|
|
(458,069) |
(458,069) |
|
|
210.15(b)(1) |
School maintains documentation of participation data by school to support the Claim for Reimbursement. |
|
101,332 |
180 |
18,239,760 |
0.15 |
2,735,964 |
2,948,628 |
|
|
(212,664) |
(212,664) |
|
|
210.15(b)(2)(3) & 210.10(a)(3) |
Schools maintain production and menu records. |
|
101,332 |
180 |
18,239,760 |
0.25 |
4,559,940 |
2,934,842 |
|
|
1,625,098 |
1,625,098 |
|
|
210.15(b)(5) & 210.13(b&c) |
School maintains food safety records and records from most recent food safety inspection. |
|
101,332 |
120 |
12,159,840 |
0.02 |
243,197 |
366,138 |
|
|
(122,941) |
(122,941) |
|
|
220.7 |
DUPLICATE OF BURDEN (SBP SCHOOLS ARE SAME AS NSLP SCHOOLS) - REMOVE |
|
81,517 |
- |
- |
0.02 |
- |
293,461 |
|
|
(293,461) |
(293,461) |
|
|
210.13(b) |
Schools shall post the most recent food safety inspection and provide a copy upon request. MOVED TO REPORTING |
|
101,747 |
- |
- |
0.08 |
- |
16,890 |
|
|
(16,890) |
(16,890) |
|
| Professional Standards |
210.15(b)(8); 210.30 |
DUPLICATE OF SFA BURDEN - REMOVE |
|
101,747 |
- |
- |
0.25 |
- |
25,437 |
|
|
(25,437) |
(25,437) |
|
|
|
|
|
|
|
- |
|
- |
|
|
|
|
|
|
|
|
|
|
|
|
- |
|
- |
|
|
|
|
- |
|
| . |
|
School Level Total |
|
101,332 |
481.30 |
48,771,092 |
0.16 |
7,592,199 |
7,102,271 |
- |
- |
489,928 |
489,928 |
|
|
|
Total Recordkeeping Burden |
|
121,210 |
406 |
49,246,996 |
0.19 |
9,517,695 |
10,193,222 |
0 |
0 |
(675,527) |
(675,527) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Program Rule |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Rule |
Due to an Adjustment |
Total Difference |
|
|
|
|
|
121,210 |
404.20 |
48,993,578 |
0.18 |
8,645,325 |
8,812,874 |
0 |
0 |
(167,549) |
(167,549) |
|
|
|
|
0 |
- |
|
|
|
|
|
|
|
|
|
|
|
|
|
Paid Lunch Revenue |
39,700 |
1.50 |
59,468.0 |
5.07 |
301,294.8 |
317,042.0 |
|
|
|
(15,747.2) |
|
|
|
|
Nutrition Standards |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
Six Cents Certification |
19,822 |
1.00 |
19,822.0 |
0.25 |
4,955.7 |
15,643.5 |
|
|
|
(10,687.8) |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
Competitive Foods |
121,210 |
1.05 |
127,762.0 |
3.51 |
448,758.0 |
927,634.0 |
|
|
|
(478,876.0) |
|
|
|
|
Professional Standards |
121,625 |
0.16 |
19,878.0 |
0.25 |
4,969.5 |
30,680.0 |
|
|
|
(25,710.5) |
|
|
|
|
Local Wellness Policy |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
FNS-10 |
56 |
354.00 |
19,824.0 |
3.00 |
59,472.0 |
57,862.0 |
|
|
|
1,610.0 |
|
|
|
|
FNS-13 |
56 |
1.00 |
56.0 |
1.00 |
56.0 |
20,858.0 |
|
|
|
(20,802.0) |
|
|
|
|
FNS-640 |
56 |
118.00 |
6,608.0 |
8.00 |
52,864.0 |
10,628.0 |
|
|
|
42,236.0 |
|
|
|
|
Total |
121,210 |
880.92 |
49,246,996 |
21.26 |
9,517,695 |
10,193,222 |
0 |
0 |
-167,549 |
-675,527 |
|
| Reporting |
|
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
|
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Direct Certification Rule |
Due to an Adjustment |
Total Difference |
|
| State Agency Level |
|
|
210.5(d)(2) & 210.20(a)(2) |
SA submits quarterly report on amounts of Federal Program funds expended and obligated. |
Moved into FPRS (included in its ICR)
FNS-777 |
0 |
4 |
- |
0.25 |
- |
56 |
|
|
-56 |
-56 |
|
|
210.7(d)(1)(iv) |
SAs review submitted certification materials and notify SFAs of the certification determination |
|
One time certification no longer required.
0 |
372 |
- |
2.00 |
- |
41,664 |
|
|
-41664 |
-41664 |
|
|
210.20(a)(9) & 210.14(e)(7) |
State agencies shall report prices charged by each SFA for paid lunches to FNS |
Moved into FPRS (included in its ICR)
FNS-828 |
0 |
1 |
- |
10.00 |
- |
570 |
|
|
-570 |
-570 |
|
|
210.18(d)(2) & 210.18(i) & 210.18(o)(1) & 210.20(a)(5) |
State agencies shall report to FNS of the names of large school food authorities exceeding administrative review thresholds. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.20 |
11 |
11 |
|
|
|
0 |
|
|
210.18(j) |
SA notifies SFAs in writing of review findings, corrective actions, deadlines, and potential fiscal action with right to appeal. |
|
56 |
#SFAs divided by 3 (every three years)
19,822 / 3 = 6607 divided by 56 SAs = 118
118 |
6,608 |
8.00 |
52,864 |
15,769 |
|
|
37095 |
37,095 |
|
|
210.19(f) |
SA provides the CACFP SA with a list of all NSLP schools with at least 50% or more children eligible for free or reduced price meals by February 1 each year. MOVED FROM RECORDKEEPING |
|
56 |
1 |
56 |
2.00 |
112 |
Hours were approved for recordkeeping.
0 |
|
|
112 |
112 |
|
|
210.20(a)(6) & 210.18(n)&(o)(2) |
SAs shall report to FNS the results of reviews by March 1 of each school year. |
FNS-640 |
56 |
1 |
56 |
1.00 |
56 |
56 |
|
|
|
0 |
|
|
210.20(a)(8) |
SA reports to FNS schools' compliance with the food safety inspections requirements. |
|
56 |
1 |
56 |
1.50 |
84 |
84 |
|
|
|
0 |
|
|
210.25 |
Grant closeout report |
|
0 |
2 |
- |
3.20 |
- |
358 |
|
|
-358 |
-358 |
|
|
210.20(a)(2)&(3)&(4)&(9)&(10) & 210.5(d)(1)&(2) & 210.14(e)(7) & 210.17(g) |
SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. |
FNS-10, FNS-13, FNS-777, FNS-828 |
|
|
|
|
|
|
|
|
|
|
|
|
|
State Agency Level Total |
|
56 |
122.00 |
6832 |
7.78 |
53127 |
58568 |
0 |
0 |
(5,441) |
-5441 |
|
| School Food Authority/Local Education Agency Level |
|
|
210.9(b)(21) |
SFA provides SA with list of all schools with at least 50% free or reduced-price enrolled children and the attendance boundaries for those schools upon request of a CACFP sponsor of homes. |
|
19,822 |
1.25 |
24,778 |
0.25 |
6,194 |
42,236 |
|
|
-36,042 |
-36,042 |
|
|
210.9(c)(7) |
SFAs review NSLP afterschool care prgrograms |
|
482 |
2 |
964 |
0.25 |
241 |
241 |
|
|
0 |
0 |
|
|
210.15(a)(1) & 210.8(b)&(c) |
SFA submits to the SA monthly claims for reimbursement and eligibility data for enrolled children for October. |
|
19,822 |
School year is typically 10 months.
10.15 |
201,193 |
1.00 |
201,193 |
378,155 |
|
|
-176,962 |
-176,962 |
|
|
210.15(a)(2)&(4) & 210.9(a&b) & 210.7(d)(2) |
SFA submits to the SA an application, agreement, Free and Reduced Price Policy Statement, commodity preference, and annual certifications. |
|
19,822 |
1 |
19,822 |
0.25 |
4,956 |
5,228 |
|
|
-273 |
-273 |
|
|
210.15(a)(3) & 210.18(k)(2) |
SFA submits to the SA a written response to reviews documenting corrective action for Program deficiencies. |
|
6,607 |
1 |
6,607 |
8.00 |
52,856 |
41,898 |
|
|
10,958 |
10,958 |
|
|
210.15(a)(7) |
SFA reports to the SA the number of safety inspections obtained by each school. |
|
19,822 |
1 |
19,822 |
0.50 |
9,911 |
10,429 |
|
|
-518 |
-518 |
|
| Paid Lunch Revenue |
210.15(a)(8) & 210.14(e)(7) |
School food authorities shall report prices of paid lunches for each school to the State agency. |
|
19,822 |
1 |
19,822 |
0.25 |
4,956 |
5,214 |
|
|
-259 |
-259 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
210.7(d)(2) |
School food authorities submit certification documentation to the State agency for performance based reimbursement. |
|
20,858 |
No longer required as it should be fully implemented.
0 |
0 |
4.50 |
0 |
93,861 |
|
|
-93,861 |
-93,861 |
|
|
|
School Food Authority Level Total |
|
19,822 |
14.782 |
293,008 |
0.96 |
280,307 |
577,262 |
0 |
0 |
-296,955 |
-296,955 |
|
| School Level |
|
|
210.9(b) |
Daily meal counts recorded by category. DUPLICATE OF RECORD KEEPING BURDEN. |
|
101,747 |
0 |
0 |
0.50 |
0 |
508,735 |
|
|
-508,735 |
-508,735 |
|
|
210.13(b) |
Schools shall post the most recent food safety inspection and provide a copy upon request. MOVED FROM RECORDKEEPING *This portion of the burden is listed in ROCIS under third-party disclosure |
|
101,332 |
2 |
202,664 |
0.10 |
20,266 |
Hours were approved for recordkeeping.
0 |
|
|
20,266 |
20,266 |
|
|
|
School Level Total |
|
101,332 |
2.000 |
202,664 |
0.10 |
20,266 |
508,735 |
- |
- |
(488,469) |
(488,469) |
|
|
|
Total Reporting Burden |
|
121,210 |
4.15 |
502,504 |
0.70 |
353,700 |
1,144,565 |
0 |
0 |
(790,865) |
(790,865) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Program Rule |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change - Direct Certification Rule |
Due to an Adjustment |
Total Difference |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
|
|
|
0 |
- |
|
- |
|
- |
- |
|
|
|
- |
|
