DCS-6: Quarterly Performance Report

Fatherhood and Marriage Local Evaluation and Cross-Site Data Collection

Instrument DCS-6HM_QPR For HM Grantees

DCS-6: Quarterly Performance Report

OMB: 0970-0460

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QUARTERLY PERFORMANCE PROGRESS REPORT

Office of Family Assistance

Healthy Marriage and Responsible Fatherhood Grant Program

REPORT TEMPLATE FOR HEALTHY MARRIAGE PROGRAMS


OMB Control No.: xxxx-xxxx

Expiration Date: xx/xx/xxxx

Information from the quarterly ACF performance progress report (QPR) will be used by the Office of Family Assistance to meet grants management requirements and by grantees themselves to self-monitor progress and challenges (continuous quality improvement). QPRs are due within 30 days of the end of each 3-month reporting period, which are:

  • Reporting Period 1: October 1 – December 31; Report Due: January 30

  • Reporting Period 2: April 1 – June 30; Report Due: July 31

The QPR consists of the following two parts, with both qualitative and quantitative descriptions of program performance:

Part 1: Qualitative (narrative) description of program indicators:

A-01 Performance Narrative

A-02 Major Activities and Accomplishments

A-03 Problems (Challenges)

Part 2: Quantitative (numeric) performance measures:

B-01 Program Enrollment

B-02 Program Participation

B-03 Quality Assurance and Monitoring (Continuous Quality Improvement)

B-04 Implementation Challenges

Please address each reporting area. Once you complete the QPR packet, please submit it to your OFA Federal Program Specialist.

THE PAPERWORK REDUCTION ACT OF 1995

Public reporting burden for this collection of information is estimated to average 60 minutes per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The information requested in this survey will be used to document how programs receiving HMRF grant funding operate and describe participant outcomes. The data gathered will allow ACF to better monitor grantee progress and performance. In accordance with the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a), ACF/OPRE established system of records titled: 09-80-0361 OPRE Research and Evaluation Project Records, HHS/ACF/OPRE. A Federal Register Notice (80 FR 17893) announced the system.




Part 1: PROGRAM INDICATORS

A-01 PERFORMANCE NARRATIVE

Please provide details that are relevant about program performance during this reporting period.

  • What were your most significant achievements?

  • What were your most difficult challenges?

  • How did you address any challenges, and with what result?

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A-02 MAJOR ACTIVITIES & ACCOMPLISHMENTS

Describe major programmatic and operational activities and accomplishments during this reporting period in the topical areas shown below.

Program enrollment

Please describe your program’s progress toward meeting enrollment targets. If you are not meeting your enrollment targets, please describe challenges you are experiencing and plans to address them.

In the space provided below, please describe:

  • If you are not meeting your enrollment targets, please describe challenges you are experiencing and plans to address them.

  • If you are exceeding your target, please describe what you think is contributing to your success— including both program-related and contextual (i.e., non-program-related) factors.

  • The degree to which you are enrolling your intended target population.

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Program enrollment performance measures

Please review the performance measures in Appendix B-01. Is there anything else you would like to share about program enrollment or IPV screening this reporting period?

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Program participation

In the space provided below, please describe:

Enrollment:

  • Strategies planned or being implemented to engage program enrollees in services within two weeks of program enrollment.

  • Reasons why program initiation is lower than expected or desired, if relevant. Consider program-related factors (e.g., workshop schedule) as well as non-program-related (contextual) factors (e.g., client barriers to participation). Describe your current or planned efforts to increase program initiation.

  • Reasons why program initiation is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting enrollees to begin services.

Retention:

  • Strategies planned or being implemented to ensure program enrollees complete the workshops in which they have enrolled, and that they receive as many individual service contacts as necessary.

  • Reasons why program retention is lower than expected or desired, if relevant. Consider program-related factors as well as non-program-related (contextual) factors. Describe your current or planned efforts to increase program retention.

  • Reasons why program retention is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting participants to regularly attend and complete program services.

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Program participation performance measures

Please review the performance measures in Appendix B-02. Is there anything else you would like to share about program participation this reporting period?

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Quality assurance and monitoring (continuous quality improvement)

Please provide a detailed description of your plans for program quality assurance and monitoring, including training and supervision.

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Quality assurance and monitoring (continuous quality improvement) performance measures

Please review the performance measures in Appendix C-03. Is there anything else you would like to share about your activities this reporting period to ensure program quality?

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Other

Please describe other activities and accomplishments during the reporting period.

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A-03 PROBLEMS (CHALLENGES)

Describe challenges encountered implementing your program during this reporting period.

Implementation challenges performance measures

Please review the performance measures in Appendix B-04. For any challenge categorized as “somewhat of a problem” or “a serious problem,” please describe the nature of the problem and any proposed solutions.

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Staff turnover

Please describe any positions that are currently vacant and your plan to fill each vacancy.

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Part 2: PERFORMANCE MEASURES

B-01 Program Enrollment

1. Enrollment targets and actual enrollment

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Number of Adult Couples

Number of Adult Individuals

Number of Youth

Enrollment target for current grant year

Enrolled since beginning of current grant year to end of reporting period

% of grant-year target met to date

Enrollment target for reporting period

Enrolled during reporting period

% of reporting period target met


B-02 PARTICIPATION

1. Initial Participation

Blank

Number of Adult Couples

Number of Adult Individuals

Number of Youth

Enrolled since beginning of current grant year to end of reporting period (only those with at least 2 months since enrollment)


Blank

Adult Couples

Adult Individuals

Youth

Participated in their first workshop during the time period shown

#

%

#

%

#

%

Within 1 week of program enrollment

Between 2 and 4 weeks of program enrollment

Between 1 and 2 months of program enrollment

More than 2 months since program enrollment

Not yet engaged in a service

2. Attendance at Workshops

Users can query nFORM to generate a table that reports on participation in the specific activities offered by the grantee for the specific target population being served. The data for this nFORM-generated table will derive from responses to questions in the three programmatic tiers below.

Tier 1

Tier 2

Tier 3

Population Served

Workshop Activity

Workshop Element

select ONE

1 Youth

2 Adult Individual

3 Adult Couple

select ONE

1 Education in High School

2 Premarital Education

3 Marriage and Relationship Skills Education

4 Marriage Enhancement

5 Divorce Reduction

6 Marriage Mentoring

select all that apply

1 Financial management

2 Parenting

3 Conflict Resolution

4 Job and Career Advancement


Example of nFORM-Generated Table on Participation:

Adult Couples receiving Divorce Reduction (element: Conflict Resolution ONLY)

Options selected:

Adult Couples

Divorce Reduction

Conflict Resolution ONLY

ADULT COUPLES

#

%

Workshop Attendance

Attended at least one Divorce Reduction workshop

Workshop Retention

Attended at least one-half of Divorce Reduction workshop sessions



B-03 Quality Assurance and Monitoring (continuous quality improvement)

1. Staff Training

  1. Training in Curricula

Proportion of Staff that Received Training in Curriculum

During the reporting period, approximately what proportion of the following types of staff received training in the program curricula?

None

Fewer than half

Half

More than half

All

Facilitators

Case Managers

Employment specialists

Supervisors

Program managers

Other program staff

2. Frequency of direct observation

Blank

Proportion of Workshops Observed

For the two types of facilitators shown below, what proportion of their workshops was observed by a supervisor or another experienced facilitator during the reporting period?

None

Fewer than half

Half

More than half

All

Facilitators hired during the reporting period

Experienced facilitators

3. Staff Supervision

Blank

Frequency of Meetings with Supervisors

During the reporting period, on average, how often did the following types of staff meet with their supervisors one-on-one?

At least weekly

Biweekly

Monthly

Once

Not during reporting period

Facilitators

Case workers

Employment specialists

Supervisors

Program managers

Other program staff

4. Caseloads

Blank

Average

Average number of participants assigned to each case worker

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B-04 Implementation Challenges

1. Common implementation challenges

Challenge

Not a Problem

Somewhat a problem

A serious problem

Obtaining referrals from community organizations

1

2

3

Participant recruitment

1

2

3

Enrolling the intended target population

1

2

3

Getting enrollees to start participating in services

1

2

3

Getting enrollees to attend regularly

1

2

3

Keeping participants engaged during sessions

1

2

3

Getting enrollees to complete the program

1

2

3

Recruiting qualified staff

1

2

3

Staff performance

1

2

3

Ensuring facilitators understand content

1

2

3

Covering all program content in the time allotted

1

2

3

Implementing curriculum with fidelity

1

2

3

Program facilities

1

2

3

Cooperation of recruitment and referral sources

1

2

3

Service delivery partners

1

2

3

Extreme weather or natural disasters

1

2

3

Getting participants to complete pretest or posttest

1

2

3

Other: __________________________________

1

2

3



2. Staff turnover challenges

Blank

Proportion of Staff who Turned Over

Staff who left or were removed from their position during the reporting period

None

Fewer than Half

Half

More than half

Facilitators

Case workers

Employment specialists

Supervisors

Program managers

Other



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