DCS-6: Quarterly Performance Report

QUARTERLY PERFORMANCE PROGRESS REPORT

Office of Family Assistance

Healthy Marriage and Responsible Fatherhood Grant Program

REPORT TEMPLATE FOR HEALTHY MARRIAGE PROGRAMS

OMB Control No.: xxxx-xxxx

Expiration Date: xx/xx/xxxx

Information from the quarterly ACF performance progress report (QPR) will be used by the Office of Family Assistance to meet grants management requirements and by grantees themselves to self-monitor progress and challenges (continuous quality improvement). QPRs are due within 30 days of the end of each 3-month reporting period, which are:

• Reporting Period 1: October 1 – December 31; Report Due: January 30

• Reporting Period 2: April 1 – June 30; Report Due: July 31

The QPR consists of the following two parts, with both qualitative and quantitative descriptions of program performance:

Part 1: Qualitative (narrative) description of program indicators:

A-01 Performance Narrative

A-02 Major Activities and Accomplishments

A-03 Problems (Challenges)

Part 2: Quantitative (numeric) performance measures:

B-01 Program Enrollment

B-02 Program Participation

B-03 Quality Assurance and Monitoring (Continuous Quality Improvement)

B-04 Implementation Challenges

Please address each reporting area. Once you complete the QPR packet, please submit it to your OFA Federal Program Specialist.

THE PAPERWORK REDUCTION ACT OF 1995

Public reporting burden for this collection of information is estimated to average 60 minutes per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The information requested in this survey will be used to document how programs receiving HMRF grant funding operate and describe participant outcomes. The data gathered will allow ACF to better monitor grantee progress and performance. In accordance with the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a), ACF/OPRE established system of records titled: 09-80-0361 OPRE Research and Evaluation Project Records, HHS/ACF/OPRE. A Federal Register Notice (80 FR 17893) announced the system.

Part 1: PROGRAM INDICATORS

A-01 PERFORMANCE NARRATIVE

Please provide details that are relevant about program performance during this reporting period.

• What were your most significant achievements?

• What were your most difficult challenges?

• How did you address any challenges, and with what result?

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A-02 MAJOR ACTIVITIES & ACCOMPLISHMENTS

Describe major programmatic and operational activities and accomplishments during this reporting period in the topical areas shown below.

Program enrollment

Please describe your program’s progress toward meeting enrollment targets. If you are not meeting your enrollment targets, please describe challenges you are experiencing and plans to address them.

In the space provided below, please describe:

• If you are not meeting your enrollment targets, please describe challenges you are experiencing and plans to address them.

• If you are exceeding your target, please describe what you think is contributing to your success— including both program-related and contextual (i.e., non-program-related) factors.

• The degree to which you are enrolling your intended target population.

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Program enrollment performance measures

Please review the performance measures in Appendix B-01. Is there anything else you would like to share about program enrollment or IPV screening this reporting period?

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Program participation

In the space provided below, please describe:

Enrollment:

• Strategies planned or being implemented to engage program enrollees in services within two weeks of program enrollment.

• Reasons why program initiation is lower than expected or desired, if relevant. Consider program-related factors (e.g., workshop schedule) as well as non-program-related (contextual) factors (e.g., client barriers to participation). Describe your current or planned efforts to increase program initiation.

• Reasons why program initiation is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting enrollees to begin services.

Retention:

• Strategies planned or being implemented to ensure program enrollees complete the workshops in which they have enrolled, and that they receive as many individual service contacts as necessary.

• Reasons why program retention is lower than expected or desired, if relevant. Consider program-related factors as well as non-program-related (contextual) factors. Describe your current or planned efforts to increase program retention.

• Reasons why program retention is higher than expected, if relevant. Consider program-related and non-program-related (contextual) factors. Identify any promising practices you think may be contributing to your success in getting participants to regularly attend and complete program services.

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Program participation performance measures

Please review the performance measures in Appendix B-02. Is there anything else you would like to share about program participation this reporting period?

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Quality assurance and monitoring (continuous quality improvement)

Please provide a detailed description of your plans for program quality assurance and monitoring, including training and supervision.

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Quality assurance and monitoring (continuous quality improvement) performance measures

Please review the performance measures in Appendix C-03. Is there anything else you would like to share about your activities this reporting period to ensure program quality?

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Other

Please describe other activities and accomplishments during the reporting period.

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A-03 PROBLEMS (CHALLENGES)

Describe challenges encountered implementing your program during this reporting period.

Implementation challenges performance measures

Please review the performance measures in Appendix B-04. For any challenge categorized as “somewhat of a problem” or “a serious problem,” please describe the nature of the problem and any proposed solutions.

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Staff turnover

Please describe any positions that are currently vacant and your plan to fill each vacancy.

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Part 2: PERFORMANCE MEASURES

B-01 Program Enrollment

1. Enrollment targets and actual enrollment

Blank	Number of Adult Couples	Number of Adult Individuals	Number of Youth
Enrollment target for current grant year
Enrolled since beginning of current grant year to end of reporting period
% of grant-year target met to date
Enrollment target for reporting period
Enrolled during reporting period
% of reporting period target met

B-02 PARTICIPATION

1. Initial Participation

Blank	Number of Adult Couples	Number of Adult Individuals	Number of Youth
Enrolled since beginning of current grant year to end of reporting period (only those with at least 2 months since enrollment)

Blank	Adult Couples		Adult Individuals		Youth
Participated in their first workshop during the time period shown	#	%	#	%	#	%
Within 1 week of program enrollment
Between 2 and 4 weeks of program enrollment
Between 1 and 2 months of program enrollment
More than 2 months since program enrollment
Not yet engaged in a service

2. Attendance at Workshops

Users can query nFORM to generate a table that reports on participation in the specific activities offered by the grantee for the specific target population being served. The data for this nFORM-generated table will derive from responses to questions in the three programmatic tiers below.

Tier 1	Tier 2	Tier 3
Population Served	Workshop Activity	Workshop Element
select ONE 1  Youth 2  Adult Individual 3  Adult Couple	select ONE 1  Education in High School 2  Premarital Education 3  Marriage and Relationship Skills Education 4  Marriage Enhancement 5  Divorce Reduction 6  Marriage Mentoring	select all that apply 1  Financial management 2  Parenting 3  Conflict Resolution 4  Job and Career Advancement

Example of nFORM-Generated Table on Participation:

Adult Couples receiving Divorce Reduction (element: Conflict Resolution ONLY)

Options selected: Adult Couples Divorce Reduction Conflict Resolution ONLY	ADULT COUPLES
	#	%
Workshop Attendance
Attended at least one Divorce Reduction workshop
Workshop Retention
Attended at least one-half of Divorce Reduction workshop sessions

B-03 Quality Assurance and Monitoring (continuous quality improvement)

1. Staff Training

Training in Curricula	Proportion of Staff that Received Training in Curriculum
During the reporting period, approximately what proportion of the following types of staff received training in the program curricula?	None	Fewer than half	Half	More than half	All
Facilitators
Case Managers
Employment specialists
Supervisors
Program managers
Other program staff

2. Frequency of direct observation

Blank	Proportion of Workshops Observed
For the two types of facilitators shown below, what proportion of their workshops was observed by a supervisor or another experienced facilitator during the reporting period?	None	Fewer than half	Half	More than half	All
Facilitators hired during the reporting period
Experienced facilitators

3. Staff Supervision

Blank	Frequency of Meetings with Supervisors
During the reporting period, on average, how often did the following types of staff meet with their supervisors one-on-one?	At least weekly	Biweekly	Monthly	Once	Not during reporting period
Facilitators
Case workers
Employment specialists
Supervisors
Program managers
Other program staff

4. Caseloads

Blank	Average
Average number of participants assigned to each case worker	Blank

B-04 Implementation Challenges

1. Common implementation challenges

Challenge	Not a Problem	Somewhat a problem	A serious problem
Obtaining referrals from community organizations	1 	2 	3 
Participant recruitment	1 	2 	3 
Enrolling the intended target population	1 	2 	3 
Getting enrollees to start participating in services	1 	2 	3 
Getting enrollees to attend regularly	1 	2 	3 
Keeping participants engaged during sessions	1 	2 	3 
Getting enrollees to complete the program	1 	2 	3 
Recruiting qualified staff	1 	2 	3 
Staff performance	1 	2 	3 
Ensuring facilitators understand content	1 	2 	3 
Covering all program content in the time allotted	1 	2 	3 
Implementing curriculum with fidelity	1 	2 	3 
Program facilities	1 	2 	3 
Cooperation of recruitment and referral sources	1 	2 	3 
Service delivery partners	1 	2 	3 
Extreme weather or natural disasters	1 	2 	3 
Getting participants to complete pretest or posttest	1 	2 	3 
Other: __________________________________	1 	2 	3 

2. Staff turnover challenges

Blank	Proportion of Staff who Turned Over
Staff who left or were removed from their position during the reporting period	None	Fewer than Half	Half	More than half
Facilitators
Case workers
Employment specialists
Supervisors
Program managers
Other

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