27 Cfr 478.125

§ 478.125

27 CFR Ch. II (4–1–10 Edition)
sale or other disposition of armor
piercing ammunition by licensed collectors shall be recorded in a bound
record at the time a transaction is
made. The bound record shall be maintained in chronological order by date of
sale or disposition of the armor piercing ammunition, and shall be retained
on the licensed premises of the licensee
for a period not less than two years following the date of the recorded sale or
disposition of the armor piercing ammunition. The bound record entry shall
show:
(1) The date of the transaction;
(2) The name of the manufacturer;
(3) The caliber or gauge;
(4) The quantity of projectiles;
(5) The name, address, and date of
birth of the nonlicensee; and
(6) The method used to establish the
identity of the armor piercing ammunition purchaser.
The format required for the bound
record is as follows:

in § 478.124(f) prior to making a disposition of a firearm to a nonlicensee who
is purchasing or otherwise acquiring a
firearm by other than an over-thecounter transaction and who is a resident of the State in which the licensee’s business premises is located. If the
licensee’s record of the acquisition of
the firearm is, at the time of the disposition, being maintained on a Form
4473(LV), Part I, for over-the-counter
transactions, the licensee shall transfer the information relative to the receipt of the firearm, as required by
paragraph (b) of this section, to Form
4473(LV), Part II. The corresponding
form 4473(LV), Part I, may then be destroyed.
[T.D. ATF–273, 53 FR 24687, June 30, 1988, as
amended by T.D. ATF–415, 63 FR 58280, Oct.
29, 1998]

§ 478.125 Record of receipt and disposition.
(a) Armor piercing ammunition sales by
licensed collectors to nonlicensees. The

DISPOSITION RECORD OF ARMOR PIERCING AMMUNITION
Purchaser
Date

Manufacturer

Caliber or
gauge

Quantity of projectiles

Name and
address

Date of
birth

Enter a (x) in the ‘‘known’’ column if
purchaser is personally known to
you. Otherwise, establish the purchaser’s identification

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Known

Driver’s license

and shall show the name of the manufacturer, the caliber or gauge, the
quantity, the name and address of the
entity to which the armor piercing ammunition was transferred, and the date
of the transaction. Such information
shall be recorded under the format prescribed by § 478.122(b). Each licensed
dealer disposing of armor piercing ammunition pursuant to § 478.99(e) shall
also maintain a record showing the
date of acquisition of such ammunition
which shall be filed in an orderly manner separate from other commercial
records maintained and be readily
available for inspection. The records
required by this paragraph shall be retained on the licensed premises of the
licensee for a period not less than two
years following the date of the recorded sale or disposition of the armor
piercing ammunition.

However, when a commercial record is
made at the time a transaction is
made, a licensee may delay making an
entry into the bound record if the provisions of paragraph (d) of this section
are complied with.
(b) Armor piercing ammunition sales by
licensed collectors to licensees. Sales or
other dispositions of armor piercing
ammunition from a licensed collector
to another licensee shall be recorded
and maintained in the manner prescribed in § 478.122(b) for importers: Provided, That the license number of the
transferee may be recorded in lieu of
the transferee’s address.
(c) Armor piercing ammunition sales by
licensed dealers to governmental entities.
A record of armor piercing ammunition
disposed of by a licensed dealer to a
governmental
entity
pursuant
to
§ 478.99(e) shall be maintained by the licensed dealer on the licensed premises

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Bureau of Alcohol, Tobacco, Firearms, and Explosives, Justice
(d) Commercial records of armor piercing ammunition transactions. When a
commercial record is made at the time
of sale or other disposition of armor
piercing ammunition, and such record
contains all information required by
the bound record prescribed by paragraph (a) of this section, the licensed
collector transferring the armor piercing ammunition may, for a period not
exceeding 7 days following the date of
such transfer, delay making the required entry into such bound record:
Provided, That the commercial record
pertaining to the transfer is:
(1) Maintained by the licensed collector separate from other commercial
documents maintained by such licensee, and
(2) Is readily available for inspection
on the licensed premises until such
time as the required entry into the
bound record is made.
(e) Firearms receipt and disposition by
dealers. Except as provided in § 478.124a
with respect to alternate records for
the receipt and disposition of firearms
by dealers, each licensed dealer shall
enter into a record each receipt and
disposition of firearms. In addition, before commencing or continuing a firearms business, each licensed dealer
shall inventory the firearms possessed
for such business and shall record same
in the record required by this paragraph. The record required by this
paragraph shall be maintained in
bound form under the format prescribed below. The purchase or other
acquisition of a firearm shall, except as
provided in paragraph (g) of this sec-

§ 478.125

tion, be recorded not later than the
close of the next business day following
the date of such purchase or acquisition. The record shall show the date of
receipt, the name and address or the
name and license number of the person
from whom received, the name of the
manufacturer and importer (if any),
the model, serial number, type, and the
caliber or gauge of the firearm. The
sale or other disposition of a firearm
shall be recorded by the licensed dealer
not later than 7 days following the date
of such transaction. When such disposition is made to a nonlicensee, the firearms transaction record, Form 4473, obtained by the licensed dealer shall be
retained, until the transaction is recorded, separate from the licensee’s
Form 4473 file and be readily available
for inspection. When such disposition is
made to a licensee, the commercial
record of the transaction shall be retained, until the transaction is recorded, separate from other commercial documents maintained by the licensed dealer, and be readily available
for inspection. The record shall show
the date of the sale or other disposition
of each firearm, the name and address
of the person to whom the firearm is
transferred, or the name and license
number of the person to whom transferred if such person is a licensee, or
the firearms transaction record, Form
4473, serial number if the licensed dealer transferring the firearm serially
numbers the Forms 4473 and files them
numerically. The format required for
the record of receipt and disposition of
firearms is as follows:

FIREARMS ACQUISITION AND DISPOSITION RECORD
Description of firearm

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Manufacturer
and/or Importer

Model

Serial No.

Receipt

Type

Caliber or
gauge

Date

(f) Firearms receipt and disposition by
licensed collectors. Each licensed collector shall enter into a record each receipt and disposition of firearms curios
or relics. The record required by this
paragraph shall be maintained in
bound form under the format prescribed below. The purchase or other

Name and
address or
name and
license No.

Disposition

Date

Name

Address or license
No. if licensee, or
Form 4473 Serial
No. if Forms 4473
filed numerically

acquisition of a curio or relic shall, except as provided in paragraph (g) of
this section, be recorded not later than
the close of the next business day following the date of such purchase or
other acquisition. The record shall
show the date of receipt, the name and

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§ 478.125

27 CFR Ch. II (4–1–10 Edition)

address or the name and license number of the person from whom received,
the name of the manufacturer and importer (if any), the model, serial number, type, and the caliber or gauge of
the firearm curio or relic. The sale or
other disposition of a curio or relic
shall be recorded by the licensed collector not later than 7 days following
the date of such transaction. When
such disposition is made to a licensee,
the commercial record of the transaction shall be retained, until the
transaction is recorded, separate from
other commercial documents maintained by the licensee, and be readily
available for inspection. The record
shall show the date of the sale or other
disposition of each firearm curio or
relic, the name and address of the person to whom the firearm curio or relic
is transferred, or the name and license
number of the person to whom transferred if such person is a licensee, and
the date of birth of the transferee if
other than a licensee. In addition, the
licensee shall—
(1) Cause the transferee, if other than
a licensee, to be identified in any manner customarily used in commercial
transactions (e.g., a driver’s license),

and note on the record the method
used, and
(2) In the case of a transferee who is
an alien legally in the United States
and who is other than a licensee—
(i) Verify the identity of the transferee by examining an identification
document (as defined in § 478.11), and
(ii) Cause the transferee to present
documentation establishing that the
transferee is a resident of the State (as
defined in § 478.11) in which the licensee’s business premises is located if the
firearm curio or relic is other than a
shotgun or rifle, and note on the record
the documentation used or is a resident
of any State and has resided in such
State continuously for at least 90 days
prior to the transfer of the firearm if
the firearm curio or relic is a shotgun
or rifle and shall note on the record the
documentation used. Examples of acceptable documentation include utility
bills or a lease agreement which show
that the transferee has resided in the
State continuously for at least 90 days
prior to the transfer of the firearm
curio or relic.
(3) The format required for the record
of receipt and disposition of firearms
by collectors is as follows:

FIREARMS COLLECTORS ACQUISITION AND DISPOSITION RECORD
Description of firearm

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Manufacturer
and/or importer

Model

Serial
No.

Type

Receipt

Caliber
or
gauge

Date

Disposition

Name
and address or
name
and license
No.

(g) Commercial records of firearms received. When a commercial record is
held by a licensed dealer or licensed
collector showing the acquisition of a
firearm or firearm curio or relic, and
such record contains all acquisition information required by the bound record
prescribed by paragraphs (e) and (f) of
this section, the licensed dealer or licensed collector acquiring such firearm
or curio or relic, may, for a period not

Date

Name
and address or
name and
license
No.

Date of
birth if
nonlicensee

Driver’s license No.
or other
identification
if nonlicensee

exceeding 7 days following the date of
such acquisition, delay making the required entry into such bound record:
Provided, That the commercial record
is, until such time as the required
entry into the bound record is made, (1)
maintained by the licensed dealer or licensed collector separate from other
commercial documents maintained by
such licensee, and (2) readily available
for inspection on the licensed premises:

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Bureau of Alcohol, Tobacco, Firearms, and Explosives, Justice
Provided further, That when disposition
is made of a firearm or firearm curio or
relic not entered in the bound record
under the provisions of this paragraph,
the licensed dealer or licensed collector
making such disposition shall enter all
required acquisition information regarding the firearm or firearm curio or
relic in the bound record at the time
such transfer or disposition is made.
(h) Alternate records. Notwithstanding
the provisions of paragraphs (a), (e),
and (f) of this section, the Director of
Industry Operations may authorize alternate records to be maintained by a
licensed dealer or licensed collector to
record the acquisition and disposition
of firearms or curios or relics and the
disposition of armor piercing ammunition when it is shown by the licensed
dealer or the licensed collector that
such alternate records will accurately
and readily disclose the required information. A licensed dealer or licensed
collector who proposes to use alternate
records shall submit a letter application, in duplicate, to the Director of Industry Operations and shall describe
the proposed alternate records and the
need therefor. Such alternate records
shall not be employed by the licensed
dealer or licensed collector until approval in such regard is received from
the Director of Industry Operations.
(i) Requirements for importers and manufacturers. Each licensed importer and
licensed manufacturer selling or otherwise disposing of firearms or armor
piercing ammunition to nonlicensees
shall maintain such records of such
transactions as are required of licensed
dealers by this section.

§ 478.125a
tion.

firearms

[T.D. ATF–270, 53 FR 10503, Mar. 31, 1988, as
amended by T.D. ATF–273, 53 FR 24687, June
30, 1988; T.D. ATF–313, 56 FR 32508, July 17,
1991; T.D. ATF–389, 62 FR 19445, Apr. 21, 1997;
ATF–11F, 73 FR 57241, Oct. 2, 2008]

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collec-

(a) Notwithstanding any other provision of this subpart, a licensed manufacturer, licensed importer, or licensed
dealer is not required to comply with
the provisions of § 478.102 or record on a
firearms transaction record, Form 4473,
the sale or other disposition of a firearm maintained as part of the licensee’s personal firearms collection: Provided, That
(1) The licensee has maintained the
firearm as part of such collection for 1
year from the date the firearm was
transferred from the business inventory into the personal collection or
otherwise acquired as a personal firearm,
(2) The licensee recorded in the bound
record prescribed by § 478.125(e) the receipt of the firearm into the business
inventory or other acquisition,
(3) The licensee recorded the firearm
as a disposition in the bound record
prescribed by § 478.125(e) when the firearm was transferred from the business
inventory into the personal firearms
collection or otherwise acquired as a
personal firearm, and
(4) The licensee enters the sale or
other disposition of the firearm from
the personal firearms collection into a
bound record, under the format prescribed below, identifying the firearm
transferred by recording the name of
the manufacturer and importer (if
any), the model, serial number, type,
and the caliber or gauge, and showing
the date of the sale or other disposition, the name and address of the
transferee, or the name and business
address of the transferee if such person
is a licensee, and the date of birth of
the transferee if other than a licensee.
In addition, the licensee shall cause the
transferee, if other than a licensee, to
be identified in any manner customarily used in commercial transactions
(e.g., a drivers license). The format required for the disposition record of personal firearms is as follows:

(Approved by the Office of Management and
Budget under control number 1140–0032)

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Personal

§ 478.125a

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