CDER Library Test 1

HHS DATA Act Program Management Office (DAP)

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CDER Library Test Model

Background

The DATA Act Section 5 Grants Pilot requires recommendations for standardized reporting elements, eliminating unnecessary duplication, and reducing compliance costs across the recipient community. Recommendations will be included in a report submitted to Congress. The CDER Library is designed to be an authorized source of data elements and data definitions used by the federal government.

Instructions

The following page contains a fictional scenario related to the Federal financial assistance process. Please read through the scenario. After reading, please answer the questions on the Data Collection Tool, which you can find on this link: https://www.surveymonkey.com/r/ZYC9RHG .

At this point, you have received a group identifier. If you are in Group A, please use the CDER Library website to assist you with the Data Collection Tool. You may find the CDER Library via this link: https://repository.usaspending.gov/ . If you are in Group B, you are free to use any other resource with the exception of CDER Library. DAP appreciates your adherence to this rule.

Once you complete the Data Collection Tool, please complete a short survey which will ask about your opinion on a potential repository for Federal data elements. Your participation will only be complete after submission of your survey! The survey can be found directly after the Data Collection Tool on this link: https://www.surveymonkey.com/r/ZYC9RHG .

Scenario

Your non-profit, Hats for Cats, receives funding from the Federal Government passed through the State of Florida.

A grant originated at the Department of Health and Human Services and then was awarded to the State of Florida with a start date of September 1, 2015 and end date of August 31, 2016. The State of Florida passed through the grant to Hats for Cats and emailed the Notice of Award on August 20, 2015. The Notice of Award stated that the grant program’s purpose is related to 93.001 with a grant number of FL2049179.

The State of Florida grant has a total award budget amount of $100,000 for the period of performance. As the grants accountant at Hats for Cats, you see that Hats for Cats spent:

• $50,000 for Salaries;

• $10,000 for Travel;

• $10,000 for Personal Property; and

• $5,000 for Real Property.

The Personal Property expense included one $6,000 server with an estimated useful life of five years; $3,250 for computer hardware; $250 for printer paper; and a $500 copyright. Hats for Cats has established the capitalization level at $5,000. All expenses are recorded on Hats for Cats financial system (general ledger).

During the State of Florida audit, the Auditor requests receipts for any travel expenses. Unfortunately, Hats for Cats was unable to produce receipts for $2,000 worth of travel expenses. Thus, $2,000 was considered as a disallowed cost.

Data Collection Tool

Questions 1-8 of the Data Collection Tool asks for information normally requested during the grants pre-award and post –award process. Questions 9 – 16 are definitional questions not normally asked during the grants pre-award and post – award process.

1. Who is the Federal Awarding Agency?

______________________________

2. Who is the Recipient?

______________________________

3. What is the Catalog of Federal Domestic Assistance (CFDA) Number?

_______________________________

4. What were the start and end dates for the Period of Performance?

_______________________________

5. How much did the recipient spend on Property, in dollars?

_______________________________

6. How much did the recipient spend on Intangible Property, in dollars?

_______________________________

7. How much did the recipient spend on Supplies, in dollars?

_______________________________

8. What was total Project Cost, in dollars?

________________________________

9. What is the definition of Federal Awarding Agency?

__________________________________

10. What is the definition of Recipient?

__________________________________

11. What is the definition of CFDA Number?

__________________________________

12. What is the definition of Period of Performance?

__________________________________

13. What is the definition of Property?

__________________________________

14. What is the definition of Intangible Property?

__________________________________

15. What is the definition of Supplies?

__________________________________

16. What is the definition of Project Cost?

__________________________________

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