GSA 1217 Lessor's Annual Cost Statement

LESSOR'S ANNUAL COST STATEMENT
Important - Read attached "Instructions"

OMB Control Number: 3090-0086
Expiration Date: XX/XX/XXXX

Paperwork Reduction Act Statement - This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the
Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB)
control number. The OMB control number for this collection is 3090-0086. We estimate that it will take 2 hours to read the instructions, gather the
facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other
aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW,
Washington, DC 20405.
1. Request for Lease Proposals (RLP)

2. Statement Date

3. Rental Area (Square Feet)

3A. Entire Building

3B. Leased by Government

4. Building Name and Address (Number, Street, City, State, and Zip Code)

SECTION I - ESTIMATED ANNUAL COST OF SERVICES AND UTILITIES
FURNISHED BY LESSOR AS PART OF RENTAL CONSIDERATION
LESSOR'S ANNUAL COST FOR
SERVICES AND UTILITIES
(a) Entire Building

(b) Government-Leased Area

FOR GOVERNMENT
USE ONLY

A. CLEANING, JANITOR AND/OR CHAR SERVICE
5. Salaries
6. Supplies (Wax, cleaners, cloths, etc.)
7. Contract Services (Window washing, waste and snow removal)
B. HEATING
8. Salaries
9. Fuel ("X" one)

Oil

Gas

Coal

Electric

10. System Maintenance and Repair
C. ELECTRICAL
11. Current for Light and Power
12. Replacement of Bulbs, Tires, Starters
13. Power for Special Equipment
14. System Maintenance and Repair (Ballasts, Fixtures, etc.)
D. PLUMBING
15. Water (For all purposes) (Include Sewage Charges)
16. Supplies (Soap, towels, tissues not in 6 above)
17. System Maintenance and Repair
E. AIR CONDITIONING
18. Utilities (Include electricity, if not in C11)
19. System Maintenance and Repair
F. ELEVATORS
20. Salaries (Operators, starters, etc.)
21. System Maintenance and Repair

GENERAL SERVICES ADMINISTRATION

GSA 1217 (REV. XX/XXXX)

G. MISCELLANEOUS (To the extent not included on Page 1)
22. Building Engineer and/or Manager
23. Security (Watchperson, guards, not janitors)
24. Social Security Tax and Workperson's Compensation
Insurance
25. Lawn and Landscaping Maintenance
26. Other (Explain on separate sheet)

27. TOTAL

SECTION II - ESTIMATED ANNUAL COST OF OWNERSHIP EXCLUSIVE OF CAPITAL CHARGES
28. Real Estate Taxes
29. Insurance (Hazard, Liability, etc.)
30. Building Maintenance and Reserves for Replacement
31. Lease Commission
32. Management

33. TOTAL
LESSOR'S CERTIFICATION - The amounts entered in Columns (a)
and (b) represent my best estimate as to the annual costs of
services, utilities, and ownership.

34. Signature of:

TYPED NAME AND TITLE

Owner

Legal Agent

SIGNATURE

DATE

34A.

34B.

34C.

35A.

35B.

35C.

GSA 1217 (REV. XX/XXXX) PAGE 2

INSTRUCTIONS
In acquiring space by lease, it is the established policy of GSA to enter into leases only at rental charges which are consistent
with prevailing scales in the community for facilities.
ITEM NUMBER
1. Enter the Government lease or Request for Lease Proposals (RLP) number, if available.
2. Enter the date that your statement was prepared and signed.
3. A. Enter in this block a computation of the rentable area (multiple tenancy basis) for the entire building. The rentable area shall be computed by
measurement to the inside finish of permanent outer building walls to the inside finish of corridor walls (actual or proposed) or to other permanent
partitions, or both. Rentable space is the area for which a tenant is charged rent. It is determined by the building owner and may vary by city or by
building within the same city. The rentable space may include a share of building support/common areas such as elevator lobbies, building corridors,
and floor service areas. Floor services areas typically include restrooms, janitor rooms, telephone closets, electrical closets, and mechanical rooms.
The rentable space generally does not include the vertical building penetrations and their enclosing walls, such as stairs, elevator shafts, and vertical
ducts.
3. B. Enter in this block a computation of the rentable area to be rented to the Government. For this area, follow the procedure as outlined above, except
that measurements are to be made only to the center of the partitions which separate the area to be rented by the Government from adjoining rented
or rentable areas.
4. Identify the property by name and address.
SECTION I
ESTIMATED ANNUAL COST OF SERVICES AND UTILITIES

5. - 26. The services and utilities listed in this section are required in most of our rented space whether furnished by the Government or the Lessor.
Carefully review the Request for Lease Proposals (RLP) and/or the proposed lease to identify those services and utilities to be furnished by you as
part of the rental consideration. Then enter your best cost estimate, or the actual cost from the previous year, for each of these services and
utilities in column (a) for the entire building and in column (b) for the area to be rented to the Government. If any service or utility furnished for the
space rented by the Government is not furnished throughout the building, or the cost of a service or utility furnished to the Government space
exceeds the cost of the same service or utility furnished to other rented space, explain on a separate sheet. For convenience, each major category
has been divided into separate items such as salaries and supplies so that they may be entered when applicable. However, in the event that your
records are not maintained for each item contained in Section I, 5 through 26, the total for a major category (A through F) may be entered under the
category heading in columns (a) and (b) in lieu of the specific items. System maintenance and repairs includes the annual cost of such items as
oiling, inspecting, cleaning, regulating, and routine replacement costs.
SECTION II
ESTIMATED ANNUAL COST OF OWNERSHIP EXCLUSIVE OF CAPITAL CHARGES
Items 28 through 32 will be useful in the Government's determination of the fair market value of the space to be rented and shall be completed irrespective
of whether Section I is applicable, as follows:
28. Include all applicable real estate taxes imposed upon the property.
29. Enter the annual cost of fire, liability, and other insurance carried on the real estate.
30. Enter the annual cost of wages, materials, and outside services used in repairs and maintenance of the building itself and all similar repairs and
maintenance of the building itself and all similar repairs and maintenance costs not included in Section I above (Heating, Electrical, Plumbing,
Air Conditioning, and Elevators). This includes major repairs and changes in the nature of a permanent improvement such as annual cost to replace
relatively short-lived items such as boiler, compressors, elevators, and roof coverings.
31. Enter any lease commission which you may be responsible for due to the Government leasing action.
32. Include administrative expenses such as agency fees, legal fees, auditing, and advertising. Do not include financial charges such as income or
corporate taxes or organization expense.
34. - 35. Complete Lessor certification.

GSA 1217 (REV. XX/XXXX) PAGE 3