Federal Cash Transaction Report, Financial Status Report, Program Income Report, Narrative Program Report

3245-0169 2015 Final Report MI-SBD 4-6-16

Federal Cash Transaction Report, Financial Status Report, Program Income Report, Narrative Program Report

OMB: 3245-0169

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 3245-0169 can be found here:

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SMALL BUSINESS DEVELOPMENT CENTER

March 29, 2016

Brian Picarazzi, Senior Area Manager
U.S. Small Business Administration
Ford Federal Building
110 Michigan Avenue, NW, Room 307
Grand Rapids, MI 49503
Dear Brian:
Under this cover, you will find the MI-SBDC Year-end financial and performance reports, as required in the 2015 SBA Notice
of Award. The following reports are attached, for your review:
2015 Final Reports
 State of the Network Executive Summary (2015 Year End Highlights)
 State Director’s Summary Financial Report
 State Director’s Summary Performance Report (2015 Year End SBA Impact)
 SF 425 – Federal Financial Report (FFR) & Support Spreadsheet
 Schedule of Indirect Costs – Annual Report
 SF 2113 – Program Income Report
 Comparison of Approved Budget to Actual Expenditures (Budget Narrative) – Annual Report
2014 Carryover
 SF 425 (1) – Federal Financial Report (FFR) & Support Spreadsheet – Current Year Expenditures
 Schedule of Indirect Costs – Current Year Report for 2014 Carryover Funds – Annual Report
 SF 425 (2) – Federal Financial Report (FFR) & Support Spreadsheet – Original submission to show 2014 over-match
available at 12/31/2014 to meet 2014 Carryover match requirement
 SF 425 (3) – Federal Financial Report (FFR) – Revised Final FFR for 2014. Shows reduced over-matched amount
carried forward to match 2014 Carryover expenditures
2015 Carryover Request
 SF 424 & SF 424A – Signed by University’s Authorized Official
 Budget Justification & Budget Narrative on intended use of funds
 Narrative – Explanation for Unspent CY 2015 Funds
 SBDC Certification of Cash Match & Program Income
Please do not hesitate to contact me with any questions or comments.
Sincerely,

Matti Sullivan, CPA
Finance Manager
MI-SBDC State Headquarters
Cc:

Keith Brophy, MI-SBDC State Director
Dr. Robert Smart, GVSU, Executive Director, Center for Scholarly and Creative Excellence
Diana Lawson, GVSU, Dean, Seidman College of Business
Pamela Brenzing, GVSU, Controller, Business & Finance Office
State Headquarters | Seidman College of Business | Grand Valley State University
50 Front Avenue SW, Suite 1020 | Grand Rapids, MI 49504‐6424
(616) 331‐7480 | www.SBDCMichigan.org

Michigan Small Business Development Center (MI-SBDC)
2015 Year End Highlights
OVERALL NETWORK MANAGEMENT AND PERFORMANCE:
2015 January - December

Goal

Actual

Capital Formation
New Business Starts
Single Year Long Term Clients

$160,000,000
325
1,650

$233,515,752 146%
347
107%
2,066
125%

% of Goal

PROGRAM HIGHLIGHTS:
MI-SBDC Technology Services
 Provided 5,902 counseling hours to 495 tech companies
 Total number of new technology jobs created: 120
 Total capital raised (including SBIR): $55,645,466
o Clients obtained 5 Phase I SBIR/STTR awards: $858,500
o Clients obtained 10 Phase II SBIR/STTR awards: $9,531,145
Technologies Services Events and Activities
 Emerging Technologies Fund: Technology Business Consultant Mary Sue Hoffman
managed successfully the state’s match program to SBIR/STTR awards, including its full
online application process at www.mietf.org. The fund awarded 18 SBIR/STTR matching
awards (10 phase I, and 8 phase II grants) to 17 companies for a total of $947,500. These
matching dollars supported commercialization for $5,560,210 in federal SBIR/STTR
funding and leveraged $1,814,265 in third party commercialization funding.
 Business Accelerator Fund: Under the management of Director Phil Tepley the fund
awarded $575,572 to Michigan’s business accelerators to provide specialized services to
57 companies. Services included product engineering, patent work, software
development, technology development, prototyping, technology validation, and niche
specific marketing services.
 Automation Alley: Technology Business Consultant Scott Taylor has led the efforts of
the entire Tech Team to assist Automation Alley in the business assessment of their
portfolio companies. Twenty-two companies were assessed and the team made the
appropriate recommendations for further assistance where appropriate.
 National Science Foundation: Technology Business Consultant Sandra Cochrane was
actively involved with an SBIR Phase I review related to Social Media/Collaborative
Networking. A total of six phase II proposals were reviewed. These phase II proposals
related to Hardware, Cyber Security, IoT and Network Technologies.
 Ann Arbor SPARK: MI-SBDC Technology Business Consultants Scott Taylor and
Sandra Cochrane have actively engaged in mentoring a total of eight companies enrolled
in the boot camp. Both have collaborated in the organization of the camper presentations
and refined various presentations.
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Michigan Translational Research and Commercialization Program (MTRAC):
Under 21st Century Jobs Fund, the Michigan Strategic Fund (“MSF”) of the Michigan
Economic Development Corporation (MEDC) fosters the growth of innovative
technologies and companies with the potential for high growth in Michigan. The MSF is
charged with creating a program to accelerate technology transfer from Michigan’s
institutions of higher education to the private sector for commercialization of competitive
edge technologies. Through the Michigan Translational Research and Commercialization
(“M-TRAC”) Program, MSF supports the translation of cutting-edge research out of the
university and into innovative companies that have potential for high-growth and job
retention and promote a culture of entrepreneurship in Michigan. The MI-SBDC is
actively engaged at two universities: University of Michigan and Michigan
Technological University (MTEC)
National Business Incubator Association: Technology Business Consultant Sandra
Cochrane continues to participate as a Vice President in NBIA board activities. She
participated in the board meeting preparations, leads the NBIA membership committee
and coordinates the incubation awards program.
15th Annual Collaboration for Entrepreneurs (ACE16): This event is the Annual
Collaboration for Entrepreneurship where Great Lakes region entrepreneurs gather to
network, learn and connect. Tech Team Manager Alain Piette has been a committee
member for ACE15 assisting in the scheduling of the event and organizing various
committee assignments. All Tech Team representatives were active in sponsoring
companies to apply and present to the business plan competition. The ACE approval
committee reviewed thirty-one companies and the Tech Team mentored the six finalists.
Board/Committee Participation: Director of Technology Commercialization Services,
Phil Tepley serves on the board of directors of BBC an SBIR/STTR training nonprofit
organization and also continued to serve on the Michigan Initiative for Innovation and
Entrepreneurship (MIIE) Advisory Board. Technology Business Consultant Scott Taylor
serves on the board of directors of the New Enterprise Forum.
Michigan Economic Developers Association (MEDA): Director of Technology
Commercialization Services Phil Tepley presented at the Michigan Economic Developers
Association (MEDA) Fall Economic Developers Tool Box Conference. The topic was
"Investing in the Right Entrepreneurs." The presentation helped economic developers
assess entrepreneurs that approach them for assistance, provided meaningful "homework"
suggestions that economic developers can give those entrepreneurs as well as a list of
organizations to refer them to.
Accelerate Michigan Innovation Competition (AMIC): The Accelerate Michigan
Innovation Competition is an international business competition designed to highlight
Michigan as a robust and vibrant venue for innovation and business opportunity. The
Accelerate Michigan Innovation Competition is led by the Business Accelerator Network
for Southeast Michigan. These groups have aligned their efforts to bolster and advance
Michigan’s entrepreneurial ecosystem through a variety of collaborative initiatives,
including the accelerate Michigan innovation competition. The entire Tech Team
participated in coaching the 54 presenting companies to ensure the highest quality in
presentations and investor pitches.

Technology Services Ongoing Collaborations
 Sault Saint Marie Smart Zone: Technology Business Consultant Kayo Ramirez
traveled to Sault Saint Marie to visit the facility and coach two companies.
 Houghton-Hancock Smart Zone: Promising technology companies have asked the
assistance of the Tech Team to further their success and potential for export markets.
 Tech Business consultant Kayo Ramirez has worked extensively with Upper Peninsula
based clients resulting in excess of one and half million dollars in capital formation.
 Western Michigan University: Tech Business Consultant Sandra Cochrane and Mary
Sue Hoffman have established a working relationship with the Tech Transfer Office.
Quarterly meetings are scheduled to follow up on progress and the potential for spinouts.
 Macomb Incubator: In coordination with Regional Director Richard King, Technology
Team Manager Alain Piette and Technology Consultant Scott Taylor provide technical
assistance for the military clients based in the county. Significant progress has been made
to achieve strong synergies with the incubator.
 TechTown: Director of Technology Commercialization Services Phil Tepley and
Technology Business Consultant Scott Taylor participate in the monthly staff meeting.
The main focus is to discuss progress on companies that are or have applied to the
Business Accelerator Fund.
 OU Inc.: Significant efforts are provided to OU Inc. on how to provide efficient services
to the emerging technology companies.
 New Enterprise Forum: Technology Business Consultant Scott Taylor, serves on the
Board of Directors. The MI-SBDC Technology Business Consultants continue to serve
on the program management committee and the coaching of their clients. Technology
Business Consultant Kayo Ramirez has also taken a more active position on the program
committee.
 Automation Alley: Technology Business Consultant Scott Taylor is very active at
Automation Alley and helps to manage intake and provide consulting to members.
 SW Michigan Innovation Center: Technology Business Consultant Sandra Cochrane
continues to hold office the SMIC. The MI-SBDC continues to participate in the
quarterly reviews of the tenants.
 Next Energy: Technology Business Consultant Dave Grossman and Tech Team Manager
Alain Piette are active with the leadership team at Next Energy in defining the strategies
of their portfolio companies.
 BBC: Director of Technology Commercialization Services Phil Tepley serves on the
board of Directors of BBC Entrepreneurial Training Corporation.
 University of Michigan Office of Technology Transfer: The MI–SBDC meets on a
regular basis with University of Michigan Office of Technology Transfer and Ann Arbor
Spark to review client activity and determine collaboration opportunities.
 Michigan State University: Technology Business Consultant Jody Burgess and
Technology Team Manager Alain Piette are participating at the monthly staff meeting.
The main purpose is to coordinate the entrepreneurial efforts between LEAP, the MISBDC, Spartan Innovation and the MSU Office of Tech Transfer.
 MI-SBDC Support Teams: The MI-SBDC has developed a preferred blue print for its
relationships with the tech transfer offices at the leading research universities. The blue
print is based on its experiences at the University of Michigan. The approach will be
3

adapted where necessary to the needs and activity of the academic institution. To achieve
the most efficient format the Tech Team resources are deployed as follows:
o University of Michigan: Phil Tepley, Kayo Ramirez and Scott Taylor
o Michigan State University: Alain Piette and Jody Burgess
o Western Michigan University: Sandra Cochrane and Mary Sue Hoffman
o Michigan Tech: Alain Piette and Kayo Ramirez
o Wayne State University: Alain Piette and Lindsay Klee
MI-SBDC Business Growth Specialists
 Provided 7,413 hours of counseling and prep
 Served 687 existing and growth clients
 Created 434 jobs and retained 708 jobs
 Assisted clients with obtaining $86,033,470 capital formation
 Increased client sales by $39,632,010
Business Growth Specialist Events and Activities
 Hired and trained two new Growth Specialists. Jose Navarrete who focuses on the Mt.
Pleasant, Midland, and Saginaw areas and Kathy Miller who will serve Lansing, Detroit,
and Ann Arbor/Ypsilanti areas.
 All Growth Specialists continued to expand use of training in: Human Resource
Management, Strategic Planning, Process Improvement, and Supply Chain Management.
 The team participated in online User Groups in the first quarter as they used these new
tools.
 Several specialists submitted to present at the ASBDC national conference.
 Melissa Angel and Kevin Kuhl developed and implemented a Supply Chain Assessment
online tool with Western Michigan University and worked with the MEDC for their
supply chain program including attending the Supply Chain Summit in Detroit.
 Growth Specialists networked extensively with bankers and financial institutions to form
new relationships and strengthen existing relationships.
 Provided “Know Your Numbers” and other trainings in numerous MI-SBDC Regions
across the state.
 Assisted in Michigan State Trade Export Promotion program, in close partnership with
the Michigan Economic Development Corporation (MEDC).
 Submitted success stories to submit to stakeholders including SBA, MEDC and to use in
statewide marketing of SBDC programs and services.
 Brooks Kindel, Kevin Kuhl, Carolyn Rourke and Melissa Angel developed a new version
of the Strategic Needs Assessment and did a beta-test of the new version.
 Three of our new consultants participated in the Academy and completed their
certification.
 Team members assisted with regional programs including Getting to Yes and Buying and
Selling a Business.
 Several team members presented at the academy on strategic planning, financial analysis
and human resources.

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Team members Harry Blecker, Kathy Miller, and Melissa Angel worked on developing
additional tools related to human resources. They plan to roll these out to the network in
2016.
Carolyn Rourke and Eric Seifert developed a Business Transition webinar that was
utilized both for internal and external training.
Mike Gay set up office hours at two local Chambers of Commerce.
The Business Growth Specialists continued to receive referrals from Economic
Gardening and worked with clients to implement the results of the research from the
team.
Several team members participated in the Home Builders Association training.
Kevin Kuhl expanded territory to assist clients in the Northwest Michigan Region.

Online Training Programs
The Michigan SBDC served a total of 1032 online training registrants. This group is represented
in the following impact results, recognizing that in addition to training, their impact was
generated through individual consultants and activities that spanned more than the first six
months of 2015. From January 1 through December 31, the impact of this client group shows:
 36 new business starts
 163 jobs created
 161 jobs retained
 $5.3 million in capital formation
MANAGEMENT HIGHLIGHTS:
The MI-SBDC built upon a strong 2014 with full metrics achievement right into a similarly
productive and momentum filled 2015. The transition to the new year included the new State
Director stepping into place. The team has also been focused on many other areas including:
 Working closely with the state (MEDC) on various forms of adding clarity, visibility, and
funding-to-value mapping. Michigan briefly faced pressure from some quarters to
eliminate the MEDC entirely due to ancillary issues (road funding and other Michigan
unique challenges). The MI-SBDC’s small business success was one part of a successful
effort to educate on the contribution of this work to the state, and the budget pressures
eventually subsided for the MEDC.
 The MI-SBDC forged new levels of synergy, collaboration and communication with the
Michigan District SBA. Although the District SBA and MI-SBDC have always
collaborated in various ways, there was much focus on driving new value to the state’s
small businesses through increased teaming on various programs. These collaborations
have been viewed as a success by all involved.
 A new Regional Director was hired for the Northwest Region, an area where there had
been some historical challenges in reaching full impact. The MI-SBDC Headquarters
management has worked in very positive fashion with the Host and Regional
management to drive forward some new processes, collaborations and approaches that
have been positively received and are making an impact.
 A microloan program spearheaded by a Regional Bank and Opportunity Resource
Foundation, targeted to the underserved, was significantly expanded from Detroit to ten
5



counties in West Michigan and to Pontiac in Eastern Michigan, working in conjunction
with the MI-SBDC.
Partnerships were refreshed across the state between MI-SBDC Headquarters and a
variety of partners including SBAM, Mi-Quest, MEDC, SBA, and many more. The
SBDC’s 2015 message of visibility, clarity, complementary nature of services, and
collaboration was well received and has led to many increased collaborations that map to
impact.
Continued to strengthen the usage of technology: maintained strong usage of GoToMeetings
and Webinars for client counsel, effective network project management, and professional
development:

TOTAL 2010
TOTAL 2011
TOTAL 2012
TOTAL 2013
TOTAL 2014
TOTAL 2015

GoToMeetings GoToWebinar Total
363
294
657
437
381
818
432
425
857
473
768
1,241
243
709
952
430
571
1001

Marketing and Statewide Branding
 Maintained a Small Business Blog on the Grand Rapids Business Journal’s website.
 Created new signage for the SBDC Business Resource Centers. The signage now mirrors
the new SBDC national brand.
 Held a communications/marketing session to garner ideas about how to raise SBDC
visibility and to clarify the SBDC’s role in the small business ecosystem.
 Worked with SBDC Regional offices to update their signage at counseling centers and
business resource centers.
 Raised visibility with the statewide host of the SBDC, Seidman College of Business.
SBDC will routinely provide Seidman with SBDC client stories and facts about our
organization.
 Created and distributed marketing materials for the SBDC network.
 Updated the Guide to Starting and Operating a Small Business, the 2016 Guides are now
being shipped to the Regional Centers.
 Continued to strengthen media relationship with regional and statewide media.
 Strengthened the SBDC eMarketing campaign by using a custom Constant Contact
template for the bi-monthly eNewsletter.
 Started using a mobile friendly Constant Contact communication resulting in a higher
open and click through rate for mobile users.
 Researched how to enhance the SBDC website to be mobile friendly.
 Established a plan to promote SBDC online training programs through an eMarketing
campaign.
 Encouraged SBDC Advisory board members to promote SBDC trainings via their own
social media channels, several advisory board members have started.

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Continued client spotlight story pipeline for technology and small business
clients. Client spotlight stories are used for SBDC marketing through eNewsletters, press
releases, and website.
Worked with SBDC Regional offices to strengthen their social media presence.
Served on the 2015 Michigan Celebrates Small Business (MCSB) planning committee.
The partner organizations of MCSB are SBA, MEDC, Edward Lowe Foundation, SBDC,
the Greater Lansing Business Monthly and SBAM.
Held the SBDC Best Small Business reception and dinner at a BSB facility in Mount
Pleasant. There were over 100 in attendance.
Conducted website user study and functionality audit with Carnevale Interactive for
www.SBDCMichigan.org
Used results of website study to restructure and redesign MI-SBDC website, focused on
specific client user segments. Site also focuses on driving traffic to our training
registration page and Request for Counseling page. Website build began in December
2015 for completion in Q1 of 2016.
Successfully launched Small Business, Big Threat Cyber Security Initiative
Held press conference to launch cyber security initiative. The press conference was held
at GVSU’s Seidman College of Business after the first Small Business, Big Threat inperson training on December 4th, 2015
Worked with Blohm Creative Partners to begin MI-SBDC brand audit, including review
of our statewide visual branding, messaging, and in-depth interviews with staff. Brand
audit began in December 2015 for completion in Q1 2016.

International Trade Assistance
In 2015 the MI-SBDC strengthened its partnership with the Michigan State Trade Export
Promotion (STEP) program, and was included as a key service provider in the approved
proposal. The MI-SBDC continued focusing its efforts on delivering international business
assistance as well as developing its Export Assistance Team. The team consists of the following:
 Nine business consultants with Certified Global Business Professional (CGBP), and
 Five business consultants with SBA Intermediate International Trade Certifications
The MI-SBDC Export Assistance Team members include Business Growth Specialists, Regional
Directors, Senior Business Consultants, and State Headquarters personnel. The team members
are integrated within other teams and located across the state, which allows widespread easy
access to export assistance. The Export Assistance Team uses a number of tools:
 Export Diversification Planning: This process helps companies prioritize export
opportunities by analyzing international customer segments; key international partners
and resources; risk factors, etc. Profitability potential is evaluated for each opportunity
and serves as key factor in deciding next steps. This tool was developed specifically to fit
the needs of the Michigan STEP program.
 Early Stage Export Assistance: This is a multi-stage client engagement including but
not limited to export readiness assessment, export planning, export financial assessment,
export marketing, etc. The MI-SBDC Export Assistance Team works with them to get
their product ready for export and guiding them on best market selection while involving
appropriate partners.
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International Search Engine Optimization (SEO) Analysis: The MI-SBDC developed
a new International SEO report specifically for STEP companies who are evaluating their
website’s effectiveness in target markets abroad. The report identifies areas of website
strengths and areas of needed enhancements to improve international trade
communications.
Fiscal Fitness and Profitability Assessments: A company’s financial health is key to its
export success. Companies often need expert advice on how to best proceed with
financing their export efforts. A MI-SBDC Financial Specialist works with the
company’s CEO to assess the company’s financial health and, when needed, prepares a
loan package and/or investment proposal.

In 2015 the MI-SBDC has provided the following assistance to international business clients:
Service Areas
Companies Assisted
International SEOs Completed
Early Export Assistance
Fiscal Fitness and Profitability Assessments

2015
91
36
45
2

Additionally, the MI-SBDC strengthened its position within the STEP program by:
 Working proactively to enhance its services to match the FY2016 needs of the STEP
program.
 Attending numerous export assistance events across the state.
 Creating awareness of the MI Export program with clients and partners through quarterly
and weekly eMarketing distribution.
 Creating awareness of the MI Export program with clients and partners through the MISBDC active social media presence
Cyber Security Program
In 2015 Q4 the SBDC started the development and implementation of the Small Business, Big
Threat cyber security awareness program for small business. The program contains the
following elements:
 www.smallbusinessbigthreat.com website
 Online assessment providing education opportunity and end result to the respondents
 Downloadable action plans
 In-person trainings
 Cyber security awareness raising canvass
The program was officially launched on December 4, 2015 with an in-person training event in
Grand Rapids, MI. The event had 37 attendees. By the end of the calendar year the website had
reached 1,500 unique visitors with 100 survey respondents.

2015 Market Research Impact

MI SBDC Network
State Director's
Summary Financial Report

SBDC Center
Center #
Center Host

Federal SBA Cash
Budget

Actual

Variance

Cash Match
Budget

Actual

Variance

In Kind - Other
Budget

Actual

Variance

Actual

Waived Indirect
Budget

Variance

Michigan Works!

387,600.00

0.00

2,000.00

12,000.00

(10,000.00)

0.00

NW MI Council of
Govts

183,599.95

183,600.00

(0.05)

18,176.71

91,800.00

(73,623.29)

20,667.00

19,467.00

1,200.00

0.00

Mid Michigan CC

146,807.00

0.00

28,906.71

86,349.00

(57,442.29)

22,759.20

25,449.00

(2,689.80)

42,171.29

54,301.00

(12,129.71)

Delta CC

168,892.85

185,212.00

(16,319.15)

96,202.27

100,800.00

(4,597.73)

16,280.00

(0.00)

63,622.83

68,643.00

(5,020.17)

Kettering University

238,190.00

0.00

36,259.96

36,260.00

(0.04)

0.00

93,138.00

0.00

Grand Valley State
University

291,371.66

292,893.00

(1,521.34)

312,269.93

321,813.00

(9,543.07)

17,768.00

0.00

17,768.00

191,468.18

199,736.00

(8,267.82)

Lansing CC

196,859.66

196,860.00

(0.34)

165,176.97

165,961.00

(784.03)

0.00

141,194.28

141,500.00

(305.72)

9
11
12

Eastern MI
University
Western MI
University
Washtenaw CC

Lead Center - Headquarters

Network Totals:

484,500.00

0.00

304,714.83

289,598.00

15,116.83

0.00

115,350.00

0.00

214,200.00

0.00

15,000.00

0.00

49,799.97

49,800.00

(0.03)

285,451.58

287,454.00

(2,002.42)

133,651.10

128,400.00

5,251.10

0.00

111,082.00

0.00

660,509.65

980,185.00

(319,675.35)

2,621,026.69

2,974,973.00

(353,946.31)

0.00

952,813.01 1,055,680.00

(102,866.99)

3,257,982.35

3,597,501.00

(339,518.65)

3,733,385.17

4,222,954.00

(489,568.83)

77,474.20

61,196.00

16,278.20 1,760,639.55 1,889,230.00

(128,590.45)

SBDC Center

Region

Center Host

Total Non-Federal Sources

Actual

Budget

Total Project (Federal SBA & Non-Federal)

Variance

Actual

Budget

Variance

Total Indirect Expense (Includes Waived)

Actual

Budget

Variance

Program Income
CY 2014
Carry
forward

CY 2015
Income

CY 2015
Expenses

CY 2015
Balance

Michigan Works!

2,000.00

12,000.00

(10,000.00)

389,600.00

399,600.00

(10,000.00)

0.00

1,717.08

0.00

NW MI Council of
Govts

38,843.71

111,267.00

(72,423.29)

222,443.66

294,867.00

(72,423.34)

0.00

9,349.66

5,465.77

1,083.84

13,731.59

Mid Michigan CC

93,837.20

166,099.00

(72,261.80)

240,644.20

312,906.00

(72,261.80)

42,171.29

54,301.00

(12,129.71)

27,476.83

2,045.00

500.00

29,021.83

Delta CC

176,105.10

185,723.00

(9,617.90)

344,997.95

370,935.00

(25,937.05)

63,622.83

68,643.00

(5,020.17)

62,230.11

2,000.00

553.87

63,676.24

Kettering University

129,397.96

129,398.00

(0.04)

367,587.96

367,588.00

(0.04)

93,138.00

0.00

131,202.13

3,897.33

Grand Valley State
University

521,506.11

521,549.00

(42.89)

812,877.77

814,442.00

(1,564.23)

219,241.85

231,117.00

(11,875.15)

26,028.99

14,168.19

21,955.57

18,241.61

Lansing CC

306,371.25

307,461.00

(1,089.75)

503,230.91

504,321.00

(1,090.09)

141,194.28

141,500.00

(305.72)

42,466.02

2,146.25

0.00

44,612.27

420,064.83

404,948.00

15,116.83

904,564.83

889,448.00

15,116.83

155,350.00

0.00

120,025.38

178,721.99

64,799.97

64,800.00

(0.03)

278,999.97

279,000.00

(0.03)

54,000.12

54,000.00

0.12

69,283.06

8,336.04

9,645.23

67,973.87

244,733.10

239,482.00

5,251.10

530,184.68

526,936.00

3,248.68

111,082.00

0.00

45,243.67

6,008.10

0.00

51,251.77

0.00

9
11
12

Eastern MI
University
Western MI
University
Washtenaw CC

Lead Center - Headquarters
Network Totals:

7,074.75 128,024.71

142,609.94 156,137.43

3,573,839.70

4,030,653.00

(456,813.30)

4,234,349.35

5,010,838.00

(776,488.65)

990,149.74

1,383,127.00

(392,977.26)

212,937.82

13,679.14

14,045.79 212,571.17

5,571,498.93

6,173,380.00

(601,881.07)

8,829,481.28

9,770,881.00

(941,399.72)

1,869,950.11

2,292,258.00

(422,307.89)

746,243.67

238,184.89

199,186.07 785,242.49

MI-SBDC
2015 Year End SBA Impact

SBA CY End 2015
Region
1
2
3
4
5
6
7
8
9
11
12

Mid Michigan

2
3
4
5

Variance

Capital Infusion (in millions)

New Businesses Started

Single Year Long Term Clients
Annual Goal

YTD Actual

% Variance Annual Goal YTD Actual

Variance

% Variance

Annual Goal

170

245

75.00

44.12%

10.00

27.78% $

8,000,000.00

YTD Actual
13,971,929.00

Variance
5971929.00

% Variance
74.65%

150

(56.00)

-37.33%

(5.00)

-20.83% $

7,000,000.00

4,513,499.00

(2486501.00)

-35.52%
245.74%

100

174

74.00

74.00%

(6.00)

-18.75% $

5,000,000.00

17,286,855.00

12286855.00

(9.00)

-10.00%

0.00

0.00% $

5,000,000.00

3,176,700.00

(1823300.00)

-36.47%

193

150

167

17.00

11.33%

(2.00)

-7.14% $

5,000,000.00

14,550,245.00

9550245.00

191.00%

176

134

44.00

48.89%

6.00

21.43% $

7,000,000.00

7,779,586.00

779586.00

11.14%

West Michigan

294

190

265

75.00

39.47%

3.00

9.38% $

36,000,000.00

45,010,040.00

9010040.00

25.03%

Capitol

152

154

64.00

71.11%

2.00

6.45% $

10,000,000.00

15,418,091.00

5418091.00

54.18%

376

358

297

(61.00)

-17.04%

0.00

0.00% $

32,000,000.00

55,575,727.00

23575727.00

73.67%

249

152

197

45.00

29.61%

0.00

0.00% $

20,000,000.00

20,289,553.00

289553.00

1.45%

259

110

258

148.00

134.55%

14.00

58.33% $

25,000,000.00

35,943,527.00

10943527.00

43.77%

2408

1650

2066

416.00

25.21%

325

347

22.00

6.77% $

160,000,000.00

233,515,752.00

73515752.00

45.95%

Southeast
Michigan
Southwest
Michigan
Greater
Washtenaw

SBA CY End 2015

Goaled

Great Lakes
Bay
I-69 Trade
Corridor

Network Totals

Region

Multi-yearExtended Engagement Clients Cases

Region Name Annual Goal YTD Actual
Upper
299
Peninsula
Northwest
Tracked
121
Michigan
Northeast
But Not
194
Michigan

Region Name
Upper
Peninsula
Northwest
Michigan
Northeast
Michigan
Mid Michigan
Great Lakes
Bay
Genesee
Lapeer

Training Units

Training Attendees

YTD Actual

YTD Client
cases

596

4,721

208

289

Total Distinct Clients Served
YTD Counseling
Hrs
Avg hrs/Client

Jobs
Jobs Created

Jobs Retained

7.92

198

228

1,785

6.18

102

363

2,465

6.79

321

107

232

1,426

6.15

331

345

2,981

8.64

180

285

582

334

2,401

7.19

301

108

West Michigan

890

828

5,910

7.14

219

242

Capital

563

507

3,410

6.73

112

143

1306

754

6,202

8.23

396

152

182

385

3,632

9.43

224

180

337

544

4,799

8.82

363

1127

Network Totals

502

5,686

5177

39,732

7.67

2,484

1,498

9
11
12
HQ

Southeast
Michigan
Southwest
Michigan
Greater
Washtenaw

SPREADSHEET TO SUPPORT COSTS REFLECTED ON
THE SF-425, FEDERAL FINANCIAL REPORT
Lead Center Disbursements
Ledger
Acct
SBA Funds ($)
Cash Match ($)
In-Kind Match ($) Waived Indirect ($)
Numbers
*
$660,509.65
$2,621,026.69
Lead Center - State HQ
216949
$0.00
$952,813.01
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Lead Center Disbursements
$660,509.65
$2,621,026.69
$0.00
$952,813.01
Service Center Disbursements (List by individual Service Center)
Ledger
Acct.
SBA Funds ($)
Cash Match ($)
Service Center Name
In-Kind Match ($) Waived Indirect ($)
Numbers
$387,600.00
$2,000.00
Michigan Works!
216950
$0.00
$0.00
$183,599.95
$18,176.71
NW MI COG
216951
$20,667.00
$0.00
$146,807.00
$28,906.71
Mid Michigan CC
216952
$22,759.20
$42,171.29
$168,892.85
$96,202.27
Delta CC
216953
$16,280.00
$63,622.83
$238,190.00
$36,259.96
Kettering University
216954
$0.00
$93,138.00
$291,371.66
$312,269.93
Grand Valley State Univ 216955
$17,768.00
$191,468.18
$196,859.66
$165,176.97
Lansing CC
216956
$0.00
$141,194.28
$484,500.00
$304,714.83
Eastern MI Univ
216957
$0.00
$115,350.00
$214,200.00
$15,000.00
Western MI Univ
216958
$0.00
$49,799.97
$285,451.58
$133,651.10
Wastenaw CC
216959
$0.00
$111,082.00
Total Service Center Disbursements
$2,597,472.70
$1,112,358.48
$77,474.20
$807,826.55
Total Lead Center and Service Center
$3,257,982.35
$3,733,385.17
$77,474.20
$1,760,639.56
Disbursements
The amount that should match line
* If funds for any of the above categories are housed in several accounts, please provide all ledger
Total This will post to the proper SF 425
Spreadsheet Category
Lead Center and Service Center Disbursement
$3,257,982.35
SBA Funds ($)
10g
$3,733,385.17
Cash Match ($)
$77,474.20
In-Kind ($)
$1,760,639.56
Waived Indirect
$5,571,498.93
10j
Total Recipient Share
SF-270 Request for Reimbursement: Line 11h: $3,257,982.35
$3,257,982.35
Line 11g:
Notice of Award Information:
2. Grant/Cooperative Agreement No.:

SBAHQ-15-B-0051

059692996
Grand Valley State University
3. Recipient Name:
4a. DUNS:
1 Campus Drive
Address
4b. EIN:
38-1684280
City, State & Zip Allendale, MI 49401
5. Budget Period:
From:
1/1/2015
Through:
12/31/2015
$3,597,501.00
12. Approved Budget, line 12 L, Federal Share:
SF-425 Information:
Semi-Annual
6. Report Type: (Semi, Annual or Final)
7. Basis of Accounting: (Cash or Accrual)
Accrual
12/31/2015
9. Reporting Period End Date:
10f. Federal Share of unliquidated obligations
13a. Type Name and Title of Authorized Certifying OfficPamela Brenzing

(616) 331-3490
[email protected]

13c. Telephone (Area code, number and extension)

13d. Email address

13e. Date Report Submitted

3/28/2016

CALENDAR YEAR 2015
SCHEDULE OF INDIRECT COSTS
ANNUAL REPORT

Region/Service
Center Name Region/Service Center Host Rate Type

Rate (%)

* Method of
Allocation

State Headquarters
Grand Valley State University On Campus

41.0%

s/w fb

Upper Peninsula &
Northeast

Michigan Works!

N/A

0.0%

Northwest

Northwest MI Council of
Governments (NWMCOG)

N/A

Mid Michigan CC
Delta CC
Kettering University
Grand Valley State University
Lansing CC
Eastern MI University
Western MI University

Off Campus
Off Campus
On Campus
On Campus
On Campus
Off Campus
On Campus

0.0%
24.0%
24.0%
54.0%
41.0%
39.0%
26.0%
24.0%

mod tdc
mod tdc
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mod tdc
mod tdc
mod tdc

Washtenaw CC

On Campus

27.0%

mod tdc

Lead

Mid Michigan
Great Lakes Bay
I-69 TradeCorridor
West Michigan
Capital Region
Southeast
Southwest
Greater
Washtenaw

Total:

Total Indirect
Costs ($)

* Base ($)

Amount
Reimbursed by Amount Waived
Federal Funds reported on SF($)
425 ($)

2,415,254.05

990,149.74

37,336.73

952,813.01

0.00

0.00
175,713.71
265,095.12
177,061.99
534,736.21
362,036.63
597,500.00
224,999.85

0.00
42,171.29
63,622.83
93,138.00
219,241.84
141,194.28
155,350.00
54,000.12

0.00
0.00
0.00
0.00
27,773.66
0.00
40,000.00
4,200.15

0.00
42,171.29
63,622.83
93,138.00
191,468.18
141,194.28
115,350.00
49,799.97

414,602.68
5,167,000.24

111,082.00
1,869,950.10

0.00
109,310.54

* See Indirect Cost Rate Agreement

Notes:
Region/Service
Center Name

Region/Service Center Host
State Headquarters
Lead
Grand Valley State University
I-69 TradeCorridor Kettering University
Greater
Washtenaw
Washtenaw CC

Cost
Adjustments
(104.42) pass
(2,475.48) Reduced to allowable amount
(860.71) Reduced to allowable amount

111,082.00
1,760,639.56

MI-SBDC Final Budget Narrative
January 1, 2015 to December 31, 2015
Grand Valley State University is in its 16th year serving as Lead Center/Host for the Michigan network of
MI-SBDCs. The Michigan Small Business Development Center utilized over 90% of its calendar year
2015 year funding and once again significantly over-matched the Federal budget allocation. We are
submitting a 2015 carryover request for the remaining funds of $339,518.65. The under-spending in 2015
was a result of a few important factors, which are explained in the carryover budget proposal.
Explanation of Cost Overruns by Category:
•

•

Consultants - Federal Budget ($22,211), 16.83%; Non-Federal budget ($104,765), 60.99%
o Cyber-Security initiative cost overruns and strategic planning initiatives due to the
change in State Headquarters leadership in 2015.
Travel - Federal Budget ($7,148), 13.62%
o Actual travel needs required to fulfill program obligations were slightly higher than
initially forecasted.

Federal
Personnel
Fringe Benefits
Consultants
Travel
Equipment
Supplies
Contractual
Other
Total Direct Expense:
Indirect Cost
Total Federal Budget:
Non-Federal
Personnel
Fringe Benefits
Consultants
Travel
Equipment
Supplies
Contractual
Other
Total Direct Expense:
Indirect Cost
Total Non-Federal Budget:
Total Approved Budget:

Spending
Rate
69.26%
68.05%
116.83%
113.62%
0.00%
87.16%
99.20%
50.22%
91.03%
78.82%
90.56%

Budget

Actual

Variance

561,710.00
225,616.00
132,000.00
52,500.00
0.00
71,685.00
2,280,223.00
135,088.00
3,458,822.00
138,679.00
3,597,501.00

389,061.43
153,525.13
154,210.93
59,648.21
0.00
62,483.56
2,261,900.89
67,841.66
3,148,671.81
109,310.54
3,257,982.35

172,648.57
72,090.87
(22,210.93)
(7,148.21)
0.00
9,201.44
18,322.11
67,246.34
310,150.19
29,368.46
339,518.65

Budget

Actual

Variance

1,797,465.00
707,634.00
171,771.00
137,483.00
0.00
46,024.00
987,364.00
172,060.00
4,019,801.00
1,889,231.00
5,909,032.00

1,727,349.60
680,054.10
276,536.13
121,861.67
0.00
35,042.23
859,794.75
110,220.89
3,810,859.37
1,760,639.56
5,571,498.93

70,115.40
27,579.90
(104,765.13)
15,621.33
0.00
10,981.77
127,569.25
61,839.11
208,941.63
128,591.44
337,533.07

Spending
Rate
96.10%
96.10%
160.99%
88.64%
0.00%
76.14%
87.08%
64.06%
94.80%
93.19%
94.29%

9,506,533.00

8,829,481.28

677,051.72

92.88%

SPREADSHEET TO SUPPORT COSTS REFLECTED ON
THE SF-425, FEDERAL FINANCIAL REPORT
Lead Center Disbursements
Ledger
Acct
SBA Funds ($)
Cash Match ($)
In-Kind Match ($) Waived Indirect ($)
Numbers
*
$327,355.51
$327,355.51
Lead Center - State HQ
216960
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Lead Center Disbursements
$327,355.51
$327,355.51
$0.00
$0.00
Service Center Disbursements (List by individual Service Center)
Ledger
Acct.
SBA Funds ($)
Cash Match ($)
Service Center Name
In-Kind Match ($) Waived Indirect ($)
Numbers
Michigan Works!
NW MI COG
Mid Michigan CC
Delta CC
Kettering University
Grand Valley State Univ
Lansing CC
Eastern MI Univ
Western MI Univ
Wastenaw CC
Total Service Center Disbursements
$0.00
$0.00
$0.00
$0.00
Total Lead Center and Service Center
$327,355.51
$327,355.51
$0.00
$0.00
Disbursements
The amount that should match line
* If funds for any of the above categories are housed in several accounts, please provide all ledger account
Total This will post to the proper SF 425
Spreadsheet Category
Lead Center and Service Center Disbursements:
$327,355.51
SBA Funds ($)
10g
CY
14
cash
overmatch
used to match CY
$327,355.51
Cash Match ($)
15 funds
$0.00
In-Kind ($)
$0.00
Waived Indirect
$327,355.51
Total Recipient Share
10j
SF-270 Request for Reimbursement:
$327,355.51
$327,355.51
Line 11h:
Line 11g:
Notice of Award Information:
2. Grant/Cooperative Agreement No.:

SBAHQ-15-B-0051/002

059692996
Grand Valley State University
3. Recipient Name:
4a. DUNS:
1 Campus Drive
Address
4b. EIN:
38-1684280
City, State & Zip Allendale, MI 49401
1/1/2015
5. Budget Period:
From:
Through:
12/31/2015
$327,355.51
12. Approved Budget, line 12 L, Federal Share:
SF-425 Information:
Final
6. Report Type: (Semi, Annual or Final)
7. Basis of Accounting: (Cash or Accrual)
Accrual
12/31/2015
10f. Federal Share of unliquidated obligations
9. Reporting Period End Date:
$0.00
13a. Type Name and Title of Authorized Certifying Official:
Pamela Brenzing
13c. Telephone (Area code, number and extension)
(616) 331-3490
13d. Email address
13e. Date Report Submitted
3/29/2016
[email protected]

CALENDAR YEAR 2015 - SBA CY 2014 CARRYOVER FUNDS
SCHEDULE OF INDIRECT COSTS
ANNUAL REPORT

Region/Service
Center Name Region/Service Center Host Rate Type

Rate (%)

* Method of
Allocation

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Lead

State Headquarters
Grand
Valley State University
On Campus

41.0%

Upper Peninsula &
Northeast

Michigan Works!

N/A

0.0%

Northwest

Northwest MI Council of
Governments (NWMCOG)

N/A

Mid Michigan CC
Delta CC
Kettering University
Grand Valley State University
Lansing CC
Eastern MI University
Western MI University

Off Campus
Off Campus
On Campus
On Campus
On Campus
Off Campus
On Campus

Variable
24.0%
24.0%
54.0%
41.0%
39.0%
26.0%
24.0%

variable mab
mod tdc
mod tdc
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mod tdc
mod tdc

Washtenaw CC

On Campus

27.0%

mod tdc

Mid Michigan
Great Lakes Bay
I-69 TradeCorridor
West Michigan
Capital Region
Southeast
Southwest
Greater
Washtenaw

Total:

Total Indirect
Costs ($)

* Base ($)

Amount
Reimbursed
by Federal
Funds ($)

Amount
Waived on SF425 ($)

263,571.28

108,064.22

31,400.00

0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
263,571.28

0.00
108,064.22

0.00
31,400.00

0.00
-

MI‐SBDC Network
Final Budget to Actual Report
2014 SBA Carryover Funding
Award# SBAHQ‐15‐B‐0051/0002
Federal
Personnel
Fringe Benefits
Consultants
Travel
Equipment
Supplies
Contractual
Other
Total Direct Expense
Indirect Cost
Total Federal Budget

Non-Federal
Personnel
Fringe Benefits
Consultants
Travel
Equipment
Supplies
Contractual
Other
Total Direct Expense
Indirect Cost
Total Non-Federal Budget

Budget
189,273.00
72,392.00
8,000.00
12,500.00
5,022.51
0.00
8,768.00
295,955.51
31,400.00
327,355.51

Budget
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Actual

Variance

193,525.86
70,045.42
2,632.50
11,092.28
0.00
9,655.26
0.00
9,004.19
295,955.51
31,400.00
327,355.51

Actual

(4,252.86)
2,346.58
5,367.50
1,407.72
0.00
(4,632.75)
0.00
(236.19)
0.00
0.00
0.00

Spending
Rate
102.25%
96.76%
32.91%
88.74%
0.00%
192.24%
0.00%
102.69%
100.00%
100.00%
100.00%

Variance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Total Approved Budget:
327,355.51
327,355.51
0.00
**Carryover funding is being matched by CY 2014 cash overmatch. According to the award terms &
conditions, no additional accounting is required.

CALENDAR YEAR 2014
SCHEDULE OF INDIRECT COSTS
ANNUAL REPORT

Region/Service
Center Name Region/Service Center Host

Rate (%)

* Method of
Allocation

Lead

State Headquarters
Grand
Valley State University

41.0%

s/w fb

Upper Peninsula &
Northeast

Michigan Works!

0.0%

Northwest

Northwest MI Council of
Governments (NWMCOG)

Mid Michigan
Great Lakes Bay
I-69 Trade

Corridor
West Michigan
Capital Region
Southeast
Southwest
Greater
Washtenaw

Mid Michigan CC
Delta CC
Kettering University
Grand Valley State University
Lansing CC
Eastern MI University
Western MI University

0.0%
24.0%
24.0%
54.0%
41.0%
39.0%
24.0%
49.0%

variable mab
mod tdc
mod tdc
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mod tdc
mod tdc
mod tdc

Washtenaw CC

25.0%

mod tdc

Total:

Total Indirect
Costs ($)

* Base ($)

Amount
Reimbursed
by Federal
Funds ($)

Amount
Reimbursed
by Matching
Funds ($)

** Amount Used
as Non-Cash
Match ($)

2,408,085.66

987,313.56

42,676.56

246,292.15

698,344.85

0.00

0.00
185,880.71
257,390.43
178,335.81
531,051.88
342,712.49
588,000.00
220,882.34

0.00
43,220.04
61,773.70
91,923.00
217,731.29
133,657.88
141,120.00
108,087.00

0.00
0.00
0.00
0.00
27,150.97
0.00
40,000.00
4,117.65

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0.00
43,220.04
61,773.70
91,923.00
190,580.32
133,657.88
101,120.00
103,969.35

346,619.53
5,058,958.85

86,654.88
1,871,481.35

0.00
$ 113,945.18

0.00
$ 246,292.15

86,654.88
$ 1,511,244.02

* See Indirect Cost Rate Agreement
** Shown on SF-425 Spreadsheet in the "Waived Indirects" column

Notes:
Region/Service
Center Name
Lead
Mid Michigan
I-69 Trade
Corridor
West Michigan
Capital Region
Southwest

Region/Service Center Host
State Headquarters
Grand Valley State University
Mid Michigan CC
Kettering University
Grand Valley State University
Lansing CC
Western MI University

Indirect Cost
Adjustments
(1.56)
(1,391.33)
(4,378.74)
0.02
0.01
(145.35)

OMB Number: 4040-0004
Expiration Date: 04/31/2012

Application for Federal Assistance SF-424
*1. Type of Submission

*2. Type of Application

Preapplication
✔

Application

Changed/Corrected Application
*3. Date Received:

✔

*If Revision, select appropriate letter(s):

New
Continuation

* Other (Specify)

Revision
4. Application Identifier:

5a. Federal Entity Identifier:

*5b. Federal Award Identifier:

State Use Only:
6. Date Received by State:
8. APPLICANT INFORMATION:

7. State Application Identifier:

* a. Legal Name: Grand Valley State University
* b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS:
381684280
059692996
d. Address:

*Street1: 1 Campus Drive
Street 2:
*City:
Allendale
County:
Michigan
*State:
Province:
Country:
e. Organizational Unit:
Department Name:

MI-SBDC HQ

*Zip/ Postal Code: 49401-9401
Division Name:

Seidman College of Business

f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr
First Name: Keith
M
idd le N a me:
*Last Name: Brophy
Suffix:
Title:

Director, MI-SBDC

Organizational Affiliation:

Grand Valley State University

*Telephone Number: 616-331-7371
*Email: [email protected]

Fax Number: 616-331-7481

Version 02

Application for Federal Assistance SF-424
9. Type of Applicant 1: Select Applicant Type:

OMB Number: 4040-0004
Expiration Date: 04/31/2012

H. Public/State Controlled Institution of Higher Education

Type of Applicant 2: Select Applicant Type:

- Select One Type of Applicant 3: Select Applicant Type:

- Select One *Other (specify):
*10. Name of Federal Agency:

U.S. Small Business Administration

11. Catalog of Federal Domestic Assistance Number:

59.037
CFDA Title:

Small Business Development Centers
*12. Funding Opportunity Number:
*Title:

OSBDC-2016-02

Office of Small Business Development Centers

13. Competition Identification Number:
Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):

Michigan

*15. Descriptive Title of Applicant’s Project:

MI-SBDC is a statewide network providing counseling, training and market research to existing
businesses & new ventures. We also provide innovation commercialization.

Attach supporting documents as specified in agency instructions.

Version 02

Application for Federal Assistance SF-424
*Applicant Federal Debt Delinquency Explanation

OMB Number: 4040-0004
Expiration Date: 04/31/2012

Version 02

The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum
number of characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of
space.

Budget Information — Non-Construction Programs
OMB Approval No. 0348-0044
Section A - Budget Summary
Grant Program
Function
or Activity
(a)

1. SBA

Catalog of Federal
Domestic Assistance
Number
(b)

59.037

Estimated Unobligated Funds
Federal
(c)

New or Revised Budget

Non-Federal
(d)

Federal
(e)

Non-Federal
(f)

Total
(g)

339,518.65

679,037.30

339,518.65

679,037.30

2. Cash Match
3. In-Kind
4. Waived Indirects
5.

Totals

Section B - Budget Categories
Grant Program, Function or Activity

6. Object Class Categories
a. Personnel

(1)

(2)

SBA

102,895.98

Cash Match

(3)

In-Kind

Total
(4)

(5)

Waived Indirect
$

102,895.98

b. Fringe Benefits

39,616.86

c. Travel

22,149.00

9,300.00

f. Contractual

0.00

g Consultants
g.

87,702.00

h. Other

57,903.01

319,566.85

19,951.80

339,518.65

d. Equipment
e. Supplies

Total Direct Charges (sum of 6a-6h)

Indirect Charges

k. Totals (sum of 6i and 6j)
7. Program Income

Previous Edition Usable

$
Page 1 of 4
Authorized for Local Reproduction

$
SF-424A (Rev. 4-92)
Prescribed by OMB Circular A-102

Section C - Non-Federal Resources
(a) Grant Program

(b) Applicant

8. Cash Match

(d) Other Sources

(e) Totals

9. In-Kind
10. Waived Indirects
11.
12. Total (sum of lines 8 - 11)
Section D - Forcasted Cash Needs
Total for 1st Year

13. Federal

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

339,518.65

84,880.00

84,878.65

339,518.65

84,880.00

84,878.65

14. Non-Federal
15. Total (sum of lines 13 and 14)

Section E - Budget Estimates of Federal Funds Needed for Balance of the Project
Future Funding Periods (Years)
(a) Grant Program

16.

(b) First

(d) Third

(e) Fourth

17.
18.
19.
20. Total (sum of lines 16-19)
Section F - Other Budget Information
21. Direct Charges

22. Indirect Charges

Predetermined

23. Remarks

The MI-SBDC will use a portion of the CY 2015 over-matched expenses: $339,518.65 to support carryover funds.

Previous Edition Usable

Page 2 of 4
Authorized for Local Reproduction

SF-424A (Rev. 4-92)
Prescribed by OMB Circular A-102

BUDGET JUSTI FI CATI ON -

Year 2015
Modification Date:

( ESTI MATED COSTS)
Name of SBDC Cent er :

Summar y - Mi chi gan Smal l Busi ness Devel opment Cent er Net wor k

DESCRIPTION

SBA

IN-KIND

INDIRECT

TOTAL

$102,895.98

$0
$0
$0

$102,895.98

$39,616.86

In-state:
Out of state:
ASBDC Conferences

$22,149

Total Travel

$22,149

$9,300

$102,895.98

FRINGE BENEFITS
Full-time staff
Part-time (Temp) staff

Total Fringe Benefits
C.

CASH
MATCH

PERSONNEL
(Please complete page 3, Personnel List )

Total Salaries and Wages
B.

3/23/16

$39,616.86

TRAVEL

EQUIPMENT
NONE

Total Equipment
E.

SUPPLIES

Total Supplies

$9,300

(Rev 5/12/05)

BUDGET JUSTI FI CATI ON CONTI NUED. . .

Page

DESCRIPTION

CASH
MATCH

SBA

of 3 Pages

IN-KIND

INDIRECT

TOTAL

CONTRACTUAL

Personnel/ Fringe/ Consultants
Other Expenses

$0
$0

$0
$0 $

Total Contractual

CONSULTANTS
Hourly rates: $30 - $50 per hour

$87,702

Total Consultants

$87,702

$57,903.01

$319,566.85

$19,951.80

$0
-

$87,702

OTHER

Total Other
I.

TOTAL DIRECT COST

INDIRECT COSTS

$19,951.80

Waived Indirect

Waived Indirect (State Reimbursed)

TOTAL BUDGET

$339,518.65

(Rev 5/12/05)

BUDGET JUSTI FI CATI ON -

Year 2015

( ESTI MATED COSTS)
Name of SBDC Cent er :

Gr and Val l ey St at e Uni ver si t y - Lead Cent er - Headquar t er s

DESCRIPTION

SBA

FRINGE BENEFITS
Full-time staff
Part-time (Temp) staff

43% - 53%
40%

TOTAL

$102,895.98

$39,616.86

$22,149
$0
$0

$0
$0
$0

$22,149

$102,895.98

$39,616.86

$22,149

$9,300

TRAVEL
In-state: 41,017 miles
Out of state:

@ $ 0.54/mi.

Total Travel
D.

INDIRECT

rate
rate

Total Fringe Benefits
C.

IN-KIND

PERSONNEL
(Please complete page 3, Personnel List )

Total Salaries and Wages
B.

CASH
MATCH

EQUIPMENT
NONE

Total Equipment
E.

SUPPLIES

$9,300

General Office Supplies-All programs

$6,000

Marketing

$3,300

Total Supplies

(Rev 5/12/05)

BUDGET JUSTI FI CATI ON CONTI NUED. . .

Page

DESCRIPTION

CASH
MATCH

SBA

of 3 Pages

IN-KIND

INDIRECT

TOTAL

CONTRACTUAL

Personnel/ Fringe/ Consultants
Other Expenses

Total Contractual
G.

$87,702

$57,903.01

$319,566.85

$0 $319,566.85

CONSULTANTS
Strategy & Technical Support
Statewide Program Promotion

$62,702
25,000
87,702

Total Consultants
H.

OTHER
Duplication/Printing
Operations & Databases
Professional Dev
Conferences, meeting, food

$57,903.01
$16,000
$27,205.01
$12,698
$2,000

Total Other
I.

TOTAL DIRECT COST

INDIRECT COSTS

$19,951.80
Waived Indirect

27.0%

Waived Indirect (State Reimbursed)

TOTAL BUDGET

$19,952

$339,518.65

$0 $339,518.65

(Rev 5/12/05)

Page 3 of 3 Pages

NAME OF CENTER:
HOST:

MI-SBDC HQ
GVSU

REGION #:
Modification Date:

HQ
03/23/16

MI-SBDC BUDGET JUSTIFICATION PERSONNEL LIST

NAME

Jose Navarette
Daniel Brophy
Michael Gay

TITLE

Business Growth Specialist
Business Growth Specialist
Business Growth Specialist
Graduate Student 2

Fringe
Rate
43%
43%
43%
0%

FEDERAL
SHARE
(1)
62,775.00
16,021.80
14,099.18
10,000.00

MATCH
(2)

$ 102,895.98 $

ANNUAL
SALARY RATE
(3)
62,775
64,087
64,087
10,000

200,949.00

NO.
MOS.
BUDG.
(4)
12
12
12
12

% TIME
(5)
100%
25%
22%
100%

$
$
$
$

TOTAL
AMOUNT
REQUIRED
(6)
62,775.00
16,021.80
14,099.18
10,000.00

102,895.98

2015 SBA Carryover Budget Narrative
NAME OF CENTER:

MI-SBDC Network

Personnel

Modification Date:

3/23/16

102,895.98

Leadership and administrative functions of the MI-SBDC are efficiently and effectively handled by 8 full-time staff and undergraduate
students. HQ positions include: The State Director, Associate State Director, Assistant State Director, Finance Manager, Office
Coordinator, Marketing Manager, Training Manager and the Strategic Program Manager.

Direct Client Counsel (staffed through HQ) servicing targeted clients includes:
9 full-time and 2 part-time consultant servicing clients who are commercializing technologies, as well as 6 business growth (G2)
consultants that focus on 2nd stage companies. Three (3) graduate students positions are supported by the budget, 2 of which are
supported on the HQ budget and 1 supported by Region 7. The graduate students are physically located in Region 7 and are
responsible for the statewide delivery of (secondary) market research and domestic and international Search Engine Optimization
reports. The West Michigan Region is also hosted by GVSU and has a Regional Director, 5 full time consultants (one position is
currently being filled), with a Program Coordinator who is supported by the HQ cash match budget. The West Michigan Region and HQ
employ undergraduate student workers which support the Regional office and the Statewide Network and are thus supported by the

Fringe Benefits

Headquarters and Region 7 rates:
Fringe Rate for Professional Staff:
Fringe Rate for Clerical Staff:
Fringe Rate for Part Time/Temporary Staff:

Consultants

39,616.86

42.647%
53.120%
39.837%

87,702

Part-time consultants are contracted to handle overflow and specialty project consulting needs, on an as needed basis. Examples
of this type of consulting include, but are not limited to SBIR proposal review and network strategic planning.
Contracted Services include : Specialized surveys including the utilization of the IMPLAN survey, a nationally recognized economic
impact tool contracted through Michigan State University; Support for consultant training programs and regional office staff training
programs; Administration support for tracking the State of Michigan SBIR/STTR program; State-supported subcontracts. Average
hourly contractual rates range from $30 to $50 per hour.

Travel

22,149

The GVSU mileage reimbursement rate for the current calendar year is 0.54/mi. The travel budget supports in-state and out-ofstate travel for the state headquarters staff including the growth and technology business consultants.

In-State Travel

22,149

In-State Travel is budgeted for:
- Regional On-Site Monitoring visits
- Network meetings
- Cluster meetings
- Mileage between sites for meetings, HQ staff
- Region 7 Travel budget is dedicated to consultant and regional director travel

Out-Of-State Travel

Out-of-State Travel is budgeted for:
- Conference and professional development
- State Director's committee work

Conference

ASBDC attendance for HQ and Technical Staff
- 10-12 attendees - Fall ASBDC Conference (including Region 7)
- 2 attendees to the ASBDC Spring meeting in Washington, DC

Page 6 of 7

2015 SBA Carryover Budget Narrative
NAME OF CENTER:

MI-SBDC Network

Equipment

Modification Date:

9,300

3/23/16

N/A

Supplies

Summarized as follows:
General Office Supplies (All programs) incl postage
Marketing Expenses

HQ
$ 6,000
$ 3,300

Region 7
$
$

Office supplies in statewide branded business cards, letterhead, envelopes, presentation folders, brochures and general offices
supplies.

Other (Including Space Rental)

Summarized as follows:
Client & Mgmt Data Systems
Duplicating/Printing
ASBDC Membership Dues
Operations & Databases
Professional Development
Meetings/Conf /Food

57,903.01
HQ
$
$ 16,000
$
$ 27,205.01
$ 12,698
$ 2,500

Contractual

Total Direct Charges:

319,566.85

Indirect Charges:

19,951.80

Region 7
$0
$0
$0
$0
$0
$0

The GVSU approved Federal F&A rate (indirect) is 41.0% of salary, wage and fringe benefits. For this cooperative agreement we are
applying only 14%, therefore 27% is recorded as in-kind match.

Total MI-SBDC Budget:

339,518.65

Fund Development Efforts
(Please comment on outside funding)
The MI-SBDC HQ will use over-matched funds from CY 2015 to match the carryover award.

Page 7 of 7

Explanation for Unspent CY 2015 Funds
January 1 – December 31, 2015
The Michigan Small Business Development Center utilized over 90% of its calendar year 2015
year funding and once again significantly over-matched the Federal budget allocation. The
unspent calendar year 2015 funding will be used as noted in the CY 2015 Carryover funding
proposal and will help support the projects and activities described in the program narrative
submitted with the calendar year 2016 proposal.
We are submitting a 2015 carryover request for the remaining funds of $339,518.65. The funds
were not expended in the year awarded because of a few important factors, which are explained
below.
•

The MI-SBDC State Director who had served as the leader of the statewide network since
2001 retired at the end of 2014. Transition in leadership, reorganization of the strategic
direction of the organization and other facets related to the leadership change, delayed
many projects and initiatives causing unexpected surpluses in funding for those projects;

•

Very conservative budget planning and spending due to the uncertainty caused by the
change in executive leadership. Many initiatives that were planned were delayed until the
new State Director had a chance to review and adjust the strategy to fit the vision that he
has for the organization moving forward;

•

Reduced personnel and contractual costs at the Lead Center and Regional Offices
because of the personnel losses.

File Type	application/pdf
File Modified	2016-04-06
File Created	2016-03-29