Microloan Program Electronic Reporting System (MPERS) (MPERsystem)

Microloan Program Electronic Reporting System (MPERS) (MPERsystem)

3245-0352 MPERS Lender Users Manual 4-13-2016

Microloan Program Electronic Reporting System (MPERS) (MPERsystem)

OMB: 3245-0352

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O MB Control# 3245-0352

Expiration Date 04/30/2016





LENDER’S

USER

MANUAL




Microloan Program Electronic

Reporting System (MPERS)




U.S. Small Business Administration



April 2016








SBA is collecting this information for the purpose of monitoring the performance of Microloan Program Intermediary Lenders. SBA is collecting this information pursuant to the rules and regulations establishing the Microloan Program in Section 7(m)(1)(A) of the Small Business Act (15 U.S.C. 636(m)(1)(a)).

The estimated burden for responding to this information collection is 18 hours, including reading the instructions and gathering the necessary information . You are not required to respond to this request for information unless it displays a current Office of Management and Budget (OMB) control number. If you have questions or comments concerning this estimate or other aspects of this information collection, please contact the U.S. Small Business Administration, Chief, Administrative Information Branch, Washington, DC 20416 and/or Office of Management and Budget, SBA Desk Officer, New Executive Office Building, Room 10202, Washington, DC 20503. PLEASE DO NOT SEND YOUR REPORTS TO THESE LOCATIONS.


Table of Contents


1.0 GENERAL INFORMATION 4

1.1 System Overview 5

1.2 Authorized Use Permission 6

1.3 Points of Contact 6

1.3.1 Information 6

1.3.2 Help Desk 6

1.4 Terms and Abbreviations 7

2.0 SYSTEM SUMMARY 10

2.1 System Configuration 11

3.0 GETTING STARTED 12

3.1 Logging On 13

3.1.1 Choose Function Menu 15

3.2 System Menu 16

3.1.2 Lender Portfolio 16

3.1.3 Portfolio Status 16

3.1.4 Help 16

3.1.5 Exit 16

3.3 Changing User ID and Password 17

3.4 Exit System 18

4.0 USING THE SYSTEM (ONLINE) 19

4.1 Lender Functions 20

4.1.1 Lender Detail 20

4.1.2 Add New Loan 22

4.1.3 Edit Loan (Loan Detail) 26

4.1.4 Add Additional Borrower 30

4.1.5 Edit Additional Borrower 32

4.1.6 Loan Search 34

4.1.7 Loan Search Results 35

4.1.8 Borrower Search 36

4.1.9 Borrower Search Results 37

4.1.10 Snapshot Summary 38

4.1.11 Update Portfolio 40

4.1.12 Reasons for No Change Certification 42

4.1.13 Snapshot Detail 43

4.1.14 Reasons for No Change Certification 45

4.1.15 CO/PIF Loans 46

4.2 Using the Enhancements to the Microloan System (Intermediary) 47

4.2.1 Intermediary Dashboard 47

4.2.2 Enter Approved Annual Budget 51

4.2.3 Enter Annual TA Milestones 53

4.2.4 Submit Annual Audit 54

4.2.5 Submit Quarterly MRF / LLRF Report 55

4.2.6 Submit TA Quarterly Narrative Report 58

4.2.7 Manage Participants 63

4.2.8 Participant Intake 63

4.2.9 Edit Participant 66

4.2.10 Manage Technical Assistance (TA) Data 69

4.2.11 Enter TA Data 70

4.2.12 Edit TA Data 74

4.2.13 Add New Loan (Select Participant screen) 75

4.2.14 Capture Outcomes Data for Microloans that have been Paid in Full (PIF) 76

4.3 Special Instructions for Error Correction 76


Revision Sheet


Release No.

Date

Revision Description

Rev. 1

5/29/2003

Initial release

Rev. 1.1

5/24/2004

Additional insert to Section 1.1-System Overview of Lender’s Manual

Rev. 2.1

03/2008

Updated screenshots to match current SBA look and feel standards. Updated added fields.

Rev. 2.2

08/2011

Enhancements to MPERS:

Updated section 1.1, 1.4 and 3.2

New sections 4.2 for Enhancements to MPERS Functionality

Section 4.2 renumbered to 4.3

Rev. 2.3

02/2013

Updated with general edits

Rev. 2.4

04/2016

Updated with general edits. Changed the layout/style of the login page, reorganized some of the navigation links, but changed none of the functionality from Rev. 2.3.





















  1. GENERAL INFORMATION





















    1. System Overview

SBA is collecting this information for the purpose of monitoring the performance of Microloan Program Intermediary Lenders. SBA is collecting this information pursuant to the rules and regulations establishing the Microloan Program in Section 7(m)(1)(A) of the Small Business Act (15 U.S.C. 636(m)(1)(a)). xxx Your responses are necessary to help SBA to determine whether program objectives are being met and whether the intermediary lenders are complying with program requirements.


In order to verify that the statutory purpose of the Microloan Program is met, SBA must collect data relating to the small business concerns assisted by the program. The collection of business and personal information may implicate the Trades Secret Act and the Privacy Act respectively. However, the information collected will be protected to the maximum extent permitted by law, including the Freedom of Information Act, 5 USC 552 and the Privacy Act, 5 USC 552a.


Microloan Program data is collected via the Microloan Program Electronic Reporting System (MPERS). MPERS is a web-enabled system that is accessed through the Capital Access Financial System (CAFS) at https://caweb.sba.gov/cls/dsp_login.cfm. The menu is dynamically-built based on the user’s role. See Section 3.1 of this document for instructions on how to request access to a User ID and password for access to MPERS.


This system broadly keeps track of the following information about Microlenders, Microloans and Microborrowers:


  • Microlender Information – Lender Name, Address, Phone and Fax Numbers, Program Start Date, and Program End Date.

  • Microloan Information – Identifying information about loans that the Microlender makes. This includes Portfolio status information, percent of woman ownership in business, Loan Amount, Interest Rate and Terms, Loan Purpose, Installment Amount, Organization Type, NAICS Code, Urban/Rural Code, Number of Employees Created and Retained, SBA Loan Number and Lender Loan Number.

  • Microborrower Information – Identifying information about borrowers (businesses or people) who receive loans from Microlenders. This includes Tax Id number, Name, Address, Phone and Fax Numbers, Date the Business was formed, Veterans Status, and Ethnicity/Race.

  • Allows Microlenders to enter participant information.

  • Provides the ability for Microlenders to submit quarterly and Annual Audits online.

  • Provides the ability for Microloan Program Office staff to review and analyze, provide feedback and approve these reports online.

  • Captures Technical Assistance (TA) / Training data in the MPERS system.

  • Online submission and review of TA / Training narrative quarterly.

  • Captures Participants who receive Technical Assistance in the system.

  • Online reporting of MRF/LLRF quarterly data.

  • Captures intermediary’s technical assistance milestones in the system.

  • Provides ability for Microloan Program Office to generate reports on TA / Training data.

    1. Authorized Use Permission

This is a Federal computer system and is the property of the United States Government. It is for authorized use only. Users (authorized or unauthorized) have no explicit or implicit expectation of privacy in anything viewed, created, downloaded, or stored on this system, including e-mail, Internet, and Intranet use. Any or all uses of this system (including all peripheral devices and output media) and all files on this system may be intercepted, monitored, read, captured, recorded, disclosed, copied, audited, and/or inspected by authorized Small Business Administration (SBA) personnel, the Office of Inspector General (OIG), and/or other law enforcement personnel, as well as authorized officials of other agencies, both domestic and foreign. Access or use of this computer by any person, whether authorized or unauthorized, constitutes consent to such interception, monitoring, reading, capturing, recording, disclosure, copying, auditing, and/or inspection at the discretion of authorized SBA personnel, law enforcement personnel (including the OIG), and/or authorized officials of other agencies, both domestic and foreign. Unauthorized use of, or exceeding authorized access to, this system is prohibited and may constitute a violation of 18 U.S.C. § 1030 or other Federal laws and regulations and may result in criminal, civil, and/or administrative action. Additionally, aggregated information provided in MPERS may be shared with Congressional offices based on statutory requirements to submit reports to Congress. By using this system, users indicate awareness of, and consent to, these terms and conditions and acknowledge that there is no reasonable expectation of privacy in the access or use of this computer system.

    1. Points of Contact

      1. Information

Individuals with questions or concerns regarding these instructions should contact the SBA Microenterprise Development Division at 202-205-6485.

      1. Help Desk


Contact Name

Department/Division


E-mail address

N/A

Office of Performance and Systems Management


[email protected]


    1. Terms and Abbreviations

Annual Review: Review of audited financial statements performed by the Analyst every year.


Business information: Business Data elements of the participant that need to be captured by the system as recommended by the Aspen Institute.


Collateral Coverage Report: A system generated report that helps the analyst identify intermediaries that have not met their collateral requirements with their Quarterly Review.


Demographic information: Demographic Data elements of the participant that need to be captured by the system as recommended by the Aspen Institute.


CLS – Capital Access Login System –Controls access to MPERS; https://caweb.sba.gov/cls/


ETRAN – SBA Electronic System used to create, identify and track loans from SBA to the intermediary lender.


Grant: A Federal award of money or property in lieu of money (including cooperative agreements) to an eligible grantee that must account for its use.


Intermediary: SBA approved intermediary lender that makes microloans and provides technical assistance as part of the Microloan Program.


Loan Loss Reserve Fund (LLRF): LLRF is a Deposit Account which an Intermediary must establish to pay any shortage in the MRF caused by delinquencies or losses on Microloans.


Loan Sequence Number: Number generated by MPERS when a new microloan is entered into MPERS


Location ID: Identifies a physical address of a Partner or Microlender in PIMS. The primary Location ID is often used in place of the Partner ID as a means of identifying a Partner.


Microborrower - Small business concern that receives a Microloan


Microlender - SBA approved intermediary lender working in the Microloan Program


Microlender ID - SBA manually generated intermediary lender identification number utilized in the CLS systems including ETRAN, PIMS, MPERS, ILPERS and ELIPS


Microloan - Loan not to exceed $50,000 made by an intermediary to a small business concern


Microloan Number - Also referred to as the Lender Loan Number; a unique number assigned by an intermediary and entered into MPERS to identify a Microloan within its portfolio


MDD - Microenterprise Development Division - Also referred to as the Program Office


Microloan Revolving Fund (MRF): MRF is a Deposit Account into which an Intermediary must deposit proceeds from SBA loans, its contributions from non-Federal sources, and payments from its Microloan borrowers and to which an Intermediary must disburse payments to SBA and disbursements to Microborrowers


MIS: Microlender Intermediary Application System, which will be used by new lenders to apply for approval to become an Intermediary by the SBA.


MLS – Microloan System


MPERS - Microloan Program Electronic Reporting System


MPPO - Microloan Program Participating Organization


MRF: Microloan Revolving Fund


MRF/LLRF Quarterly Status Report: Report entered by the Intermediary every quarter online for each SBA Loan that is outstanding with the SBA.


OISS – Office of Information System Support


Outcomes data: Data elements of the Microborrower participant that need to be captured by the MPERS system upon a Microloan becoming paid in full as recommended by the Aspen Institute.


Partner ID - Identifies a Partner or Microlender in PIMS


PIMS - Partner Information Management System


SBA – Small Business Administration


SBA Loan - Loan made by SBA to the Microlender


SBA Loan Number – Number generated by ETRAN System used to identify an SBA Loan


Sequence Number - Unique identification number assigned to a microloan by MPERS.


TA: Technical Assistance provided by intermediary lenders to SBA Microborrowers and prospective borrowers



















































  1. SYSTEM SUMMARY





















    1. System Configuration

The application is developed for use with a minimum browser of Microsoft IE 11.0 or a compatible browser. You must use high level encryption (128 bit) when configuring your browser. You must enable support for JAVA script and applets. There is no use of client side COOKIES. In general, the font type is 9pt. Arial-style sheets are not used. The application is best viewed on an 800x 600 resolution screen. To avoid scrolling, use a minimum 15" screen.


























  1. GETTING STARTED

    1. Logging On

Connect to the internet and enter https://caweb.sba.gov/cls/ in the URL. You will be presented with the CAFS Home page.



























Enter your current User ID and Password created as part of the user account.


Select the “I agree to these terms” button to continue to the Log-In screen.
















      1. Choose Function Menu

Not all items listed on this sample menu are available to all personnel. The menu will only display those items that you are authorized to use.




Microloan Program Electronic Reporting System (MPERS) Link - Allows a user the ability to enter the MPERS System.


Note: As a lender, you will be limited to viewing the results linked to the Location ID that you submitted to CLS.










    1. System Menu


      1. Lender Portfolio

  • Lender Detail – Provides detailed information on a lender and displays a list of the lender’s loans.

  • Loan Search – Allows a user to search for a loan by Lender Loan Number, SBA Loan Number, Loan Sequence Number or by Loan Amount, Closing Date, and Complete or Incomplete status.

  • Borrower Search – Allows a user to search for a borrower by EIN/SSN Number, Borrower Name, or Trade Name.

      1. Portfolio Status

  • Snapshot Summary – Displays the portfolio summary information for a lender.

  • Update Portfolio – Displays the current status information for a lender’s portfolio and allows the lender to update the status information.

  • Snapshot Detail – Displays a snapshot of a lender’s portfolio.

  • CO/PIF Loans – Displays the Charged Off and Paid In Full Loans for a lender.

      1. Help

Displays information to help the user with the application in a new window.

      1. Exit

Allows the user to exit the application.


    1. Changing User ID and Password

Shape2

Click here to change password



This screen provides the end user the ability to change the password provided to them, by the SBA’s Security Office.













    1. Exit System

Shape3

Click here to exit




To Exit the system, press the Exit pushbutton. You will be returned to the CAFS Home page.
























  1. USING THE SYSTEM (ONLINE)

    1. Lender Functions

      1. Lender Detail





The Lender Detail screen displays the following information about the lender:

  • Lender ID

  • Location ID

  • Lender Name

  • Address

  • City

  • State

  • Zip Code

  • Phone Number

  • Fax Number

  • Program Start Date

  • Program End Date

  • SBA Loans



The user can create a new loan by selecting the. New Microloan Tab.

The Microloans table displays the following information about all loans for the lender:

  • Loan Sequence Number - This is a link that will redirect the user to the Loan Detail screen.

  • Closing Date

  • Loan Status

  • Loan Amount

  • Lender's Loan (Number)

  • C/I – (“Complete” or “Incomplete” Loan)

  • Borrower (Name)

















      1. Add New Loan

The following fields are available to create a new loan:

  • Loan Sequence Number

  • This field is pre-populated with the word “New”, signifying that this is a new loan and does not have a Loan Sequence Number.

  • Lender Name

  • This field is pre-populated with the name of the lender.

  • This is a link that will redirect the user to the Lender Detail screen.

  • Loan Purpose

  • Select one or more of the following options to describe the purpose of the loan:

  • Materials

  • Equipment

  • Supplies

  • Inventory

  • Working Capital

  • Status - Complete or Incomplete

  • Closing Date ** – Enter the closing date of the loan.

  • Loan Amount ** –­ Enter the amount of the loan.

  • Interest Rate – Enter the interest rate of the loan.

  • Installment Amount Enter the loan installment amount.

  • Jobs Created – Enter the number of jobs created.

  • Annual Income – Enter the annual income.

  • Jobs Retained – Enter the number of jobs retained.

  • Low Income – Select one of these radio buttons to designate the low income status.

  • Maturity Months – Enter the number of maturity months.

  • Woman Owned – Use the drop-down list to designate the percentage that this business is woman-owned:

    • 100% Female Owned

    • 51 - 99% Female Owned

    • 0 - 50% Female Owned

  • NAICS Code - The code description will display below the code. You can select the "NAICS look-up" link for help in selecting the NAICS Code.

  • Guarantor Req – Select one of these radio buttons to designate if a guarantor is required for this loan.

  • Guarantor ID - This field will only be displayed if yes has been selected for Guarantor Req.

  • Collateral Required ­– Select one of these radio buttons to designate if any collateral is required for this loan.

  • Gross Ann Rceipts – Enter the gross annual receipts.

  • Business Status – Select one of these radio buttons to designate the maturity of the business.

  • Location – Select one of these radio buttons to specify the location of the business.

  • Organization – Use this drop-down list to specify how the business is organized:

    • Sole Proprietorship

    • Partnership

    • Corporation

    • Limited Liability Company (LLC)

    • Joint Venture

    • Non–Profit Organization

  • Child Care – You can only select this checkbox if you also selected “Non-Profit Organization” from the “Organization” drop-down list.

  • SBA Loan Number ** – Use this drop-down list to specify the SBA loan number.

  • Lender’s Loan (Number) – Enter the lender’s loan number.



Borrower Detail for Additional Borrower:

  • EIN/SSN Number ** – Click on one of these radio buttons to identify the number that you are entering in the field to the right.

  • (Borrower ID) ** – Enter the borrower’s ID.

  • Borrower Name ** – Enter the borrower’s name.

  • Loan Sequence Number

    • This field is pre-populated with the word “New”, signifying that this is a new loan and does not have a Loan Sequence Number.

  • Trade Name – Enter if borrower does business under a name other than its legal name.

  • Country – This field will be grayed-out and display “US” if the address is in the United States. If the address is international, there will be a drop-down list, allowing you to specify the country.

  • Zip Code – Enter the borrower’s zip code.

  • Street 1, Number, Street Name, Suffix ­– Enter the borrower’s street address.

  • Street 2 – Enter the borrower’s additional street address.

  • City Name – Enter the borrower’s city. Note: This field automatically populates when the Zip Code is entered and the “Lookup Zip” pushbutton is selected.

  • State – This view-only field displays the state. Note: This field automatically populates when the Zip Code is entered and the “Lookup Zip” pushbutton is selected.

  • Phone Number – Enter the borrower’s phone number.

  • Fax Number – Enter the borrower’s fax number.

  • Date Business Formed – Enter the date on which the business was formed.

  • Ethnicity – Use the drop-down list to identify the borrower’s ethnicity.

  • Veteran Status - Use the drop-down list to identify the borrower’s veteran status.

  • Race ** – Select one or more of these checkboxes to denote the borrower’s race, or you may choose the “unanswered” box if you do not wish to disclose this information.



Note:


Fields which are bold and have two ** (asterisks) are required and must be completed in order for the system to submit the Microloan application to the database.


Any fields which are bold must be completed or else the loan cannot move to a “Complete” status (it will remain “Incomplete”).



At least one job must be entered in either Jobs Created, or Jobs Retained or else the loan cannot move to a “Complete” status (it will remain “Incomplete”)



– Select this pushbutton to save the information on the screen and submit it to the database.













      1. Edit Loan (Loan Detail)



The following fields are available to modify an existing loan if the loan has a status of “Incomplete”:

  • Loan Seq Nmb (view-only)

  • This field is pre-populated with the Loan Sequence Number and cannot be modified.

  • Lender Name

  • This field is pre-populated with the name of the lender.

  • This is a link that will redirect the user to the Lender Detail screen.

  • Loan Purpose

  • Select one or more of the following checkboxes to edit the purpose of the loan:

  • Materials

  • Equipment

  • Supplies

  • Inventory

  • Working Capital

  • Status – “Complete” or “Incomplete” (view-only)

  • Closing Dt ** – Edit the closing date.

  • Loan Amt ** – Edit the amount of the loan.

  • Interest Rate – Edit the interest rate.

  • Installment Amt – Edit the installment amount.

  • Jobs Created – Edit the number of jobs created.

  • Annual Income – Edit the amount of annual income.

  • Jobs Retained – Edit the number of jobs retained.

  • Low Income – Use the radio buttons to edit the low income status indicator.

  • Maturity Mos – Edit the number of months to maturity.

  • Woman OwnedUse the drop-down list to select one of the following options to edit the woman-owned percentage:

    • 100% Female Owned

    • 51 - 99% Female Owned

    • 0 - 50% Female Owned

  • NAICS Code - The code description will display below the code. The user can select the "NAICS look-up" link for help in selecting the NAICS Code.

  • Guarantor Req – Use the radio buttons to edit the guarantor required indicator.

  • Guarantor ID - This field will only display if “Yes” is selected for Guarantor Req.

  • Collateral Req – Use the radio buttons to edit the collateral required indicator.

  • Gross Ann Rcpts – Edit the amount of gross annual receipts.

  • Business Status - Use the radio buttons to edit the business status indicator: “Start-up” or “Existing”.

  • Location: Use the radio buttons to edit the location indicator: “Rural” or “Urban”.

  • Organization - One of the following options can be selected to edit the organizational structure:

    • Sole Proprietorship

    • Partnership

    • Corporation

    • Limited Liability Company (LLC)

    • Joint Venture

    • Non–Profit Organization

  • Child Care – You can only select this checkbox if you also selected “Non-Profit Organization” from the “Organization” drop-down list.

  • SBA Loan No. ** – Use the drop-down list to edit the SBA loan number.

  • Lender’s Loan No. – Edit the lender loan number.



The Borrower Detail for Additional Borrower section displays the following information about the primary borrower for the loan:

  • SSN/EIN Number ** – Edit the SSN or EIN number.

  • Borrower Name ** – Edit the borrower’s name.

  • Loan Seq Nmb

    • This field is pre-populated with the Loan Sequence Number and cannot be modified.

  • Trade Name Edit the name under which the borrower is trading.

  • Country ­– This field will be grayed-out and display “US” if the address is in the United States. If the address is international, there will be a drop-down list, allowing you to specify the country.

  • Zip Code – Edit the borrower’s zip code.

  • Street 1 (Number, Street Name, and Suffix) Edit the borrower’s street address.

  • Street 2 – Edit the borrower’s additional street address.

  • City Name – Edit the borrower’s city. Note: This field automatically populates when the Zip Code is entered and the Lookup Zip pushbutton is selected.

  • State – This view-only field displays the state. Note: This field automatically populates when the Zip Code is entered and the Lookup Zip pushbutton is selected.

  • Phone Number – Edit the borrower’s phone number.

  • Fax Number – Edit the borrower’s fax number.

  • Date Business Formed – Edit the date on which the business was formed.

  • Ethnicity – Use the drop-list to edit this category:

    • Hispanic or Latino

    • Not Hispanic or Latino

    • Unknown/Not Stated

  • Veteran Status - Use the drop-list to edit this category:

  • Non-Veteran

  • Service Disabled Veteran

  • Veteran

  • Unknown/Not Stated

  • Race ** - Use one or more of the following checkboxes to edit this category:

    • American Indian or Alaska Native

    • Asian

    • Black or African American

    • Native Hawaiian or Other Pacific Islander

    • Unanswered

    • White



Note:

If the loan is currently a complete loan, the user will not be able to modify the loan.


If the loan is currently an incomplete loan, any fields which are bold but are not preceded by two asterisks are required for the loan to be complete and counted towards performance goals. If any of these fields have not been filled in, the loan will be saved with a status of “Incomplete”.


The user will have the ability to edit the loan by modifying the appropriate field(s) and selecting the "Save" pushbutton if the loan has a status of “Incomplete”.


The user will have the ability to add an additional borrower by selecting the "Add Borrower" pushbutton. This will open the Borrower Detail for Additional Borrower screen.

The user will have the ability to view the loan information in a printable format by selecting the "Print" button. This will display in a new window.

Additional borrowers will also be displayed with a link to the Borrower Detail for Additional Borrower screen.



– Select this pushbutton to save the information on the screen and submit it to the database.


– Select this pushbutton to add the borrower whose information you just edited.


– Select this pushbutton to delete the loan.



– Select this pushbutton to convert the information on the screen to a printable format.


      1. Add Additional Borrower




The following fields are available to create an additional borrower:

  • SSN/EIN Number ** – Click on one of these radio buttons to identify the number that you are entering in the field to the right.

  • Borrower Name ** – Enter the borrower’s name.

  • Loan Seq Nmb

    • This field is pre-populated with the Loan Sequence Number and cannot be modified.

  • Trade Name ­– Enter the name under which the borrower is trading.

  • Country – This field will be grayed-out and display “US” if the address is in the United States. If the address is international, there will be a drop-down list, allowing you to specify the country.

  • Zip Code – Enter the borrower’s zip code.

  • Street 1 (Number, Street Name, Suffix) – Enter the borrower’s street address.

  • Street 2 – Enter the borrower’s additional street address.

  • City Name – Enter the borrower’s city. Note: This field automatically populates when the Zip Code is entered and the Lookup Zip pushbutton is selected.

  • State – This view-only field displays the state. This field automatically populates when the Lookup Zip pushbutton is selected.

  • Phone Number – Enter the borrower’s phone number.

  • Fax Number – Enter the borrower’s fax number.

  • Date Business Formed – Enter the date on which the business was formed.

  • Ethnicity – Use the drop-down list to identify the borrower’s ethnicity.

    • Hispanic or Latino

    • Not Hispanic or Latino

    • Unknown/Not Stated

  • Veteran Status – Use the drop-down list to identify the borrower’s ethnicity.

  • Non Veteran

  • Service Disabled Veteran

  • Veteran

  • Unknown/Not Stated

  • Race ** - Select one or more of these checkboxes to denote the borrower’s race, or check the “unanswered” box if you do not wish to disclose this information.

    • American Indian or Alaska Native

    • Asian

    • Black or African American

    • Native Hawaiian or Other Pacific Islander

    • Unanswered

    • White

Note:


Fields which are bold and have two ** (asterisks) are required and must be completed in order for the system to submit the Microloan application to the database.


Any fields which are bold must be completed or else the loan cannot move to a “Complete” status (it will remain “Incomplete”).


      1. Edit Additional Borrower



The following fields display for an additional borrower:

  • SSN/EIN Number ** – Edit this field that displays either the SSN or the EIN number that you originally assigned to the borrower.

  • Borrower Name ** – Edit the borrower name.

  • Loan Seq Nmb

    • This field is pre-populated with the Loan Sequence Number and cannot be modified.

  • Trade Name – Edit the name under which the borrower is trading.

  • Country – This field will be grayed-out and display “US” if the address is in the United States. If the address is international, there will be a drop-down list, allowing you to specify the country.

  • Zip Code – Edit the borrower’s zip code.

  • Street 1 (Number, Street Name, and Suffix) – Edit the borrower’s street address.

  • Street 2 – Edit the borrower’s additional street address.

  • City Name – Enter the borrower’s city. This field automatically populates when the Lookup Zip pushbutton is selected.

  • State – This view-only field displays the state. This field automatically populates when the Lookup Zip pushbutton is selected.

  • Phone Number – Edit the borrower’s phone number.

  • Fax Number – Edit the borrower’s fax number.

  • Date Business Formed – Edit the date on which the business was formed.

  • Ethnicity – Use the drop-down list to identify the borrower’s ethnicity.

  • Veteran Status – Use the drop-down list to identify the borrower’s veteran status.

  • Non-Veteran

  • Service Disabled Veteran

  • Veteran

  • Unknown/Not Stated

  • Race ** – Select one or more of these checkboxes to denote the borrower’s race, or select the “unanswered” box if you do not wish to disclose this information.

  • American Indian or Alaska Native

  • Asian

  • Black or African American

  • Native Hawaiian or Other Pacific Islander

  • Unanswered

  • White





Note:



Fields which are bold and have two ** (asterisks) are required and must be completed in order for the system to submit the Microloan application to the database.



Any fields which are bold must be completed or else the loan cannot move to a “Complete” status (it will remain “Incomplete”).





      1. Loan Search

You can search for a loan by Lender Loan Number, SBA Loan Number, Loan Sequence Number, or Other Options.

  • To search by Lender Loan Number:

  1. Select the Lender Loan Number radio button.

  2. Enter the Lender Loan Number in the text field provided to the right.

  3. Select the Search pushbutton.

  • To search by SBA Loan Number:

  1. Select the SBA Loan Number radio button.

  2. Enter the SBA Loan Number in the text field provided to the right.

  1. Select the Search pushbutton.

  • To search by Loan Sequence Number:

  1. Select the Loan Sequence Number radio button.

  2. Enter the Loan Sequence Number in the text field provided to the right.

  3. Select the Search pushbutton.

  • To search by other options:

  1. Select the Other Options radio button.

  2. Enter the Closing Date and/or Loan Amount in the fields provided to the right.

  3. Select the “Complete" or "Incomplete” radio button.

  4. Select the Search pushbutton.


If no loans match the search criteria, you will be notified and advised to try again.

      1. Loan Search Results


The loans will be listed with the Loan Sequence Number, Lender Name, Closing Date, Loan Amount, Lender’s Loan (Number), C/I (“Complete” or “Incomplete”), and Borrower Name displaying. To view a loan, select a link in the Loan Sequence Number column. This will open the Loan Detail screen for the selected loan number.
















      1. Borrower Search


You can search for a borrower by Tax ID, Borrower Name, or Trade name.

  • To search by Tax ID:

  1. Select the Tax ID radio button.

  2. Select either the EIN radio button or the SSN radio button.

  3. Enter the Tax ID in the text field provided to the right.

  4. Select the Search pushbutton.

  • To search by Borrower Name:

  1. Select the Borrower Name radio button.

  2. Enter the Borrower Name in the text field provided to the right.

  1. Select the Search pushbutton.

  • To search by Trade Name:

  1. Select the Trade Name radio button.

  2. Enter the Trade name in the text field provided to the right.

  3. Select the Search pushbutton.


If no borrowers match the search criteria, you will be notified and advised to try again.




      1. Borrower Search Results


The loans will be listed with the Loan Sequence Number, EIN/SSN Number, Borrower Name, Trade Name, Lender Name, Loan Amount, and Closing Date displaying. To view a loan, select a link in the Loan Sequence Number column. This will open the Loan Detail screen for the selected loan.
















      1. Snapshot Summary


The Snapshot Summary screen displays the following information about the lender:

  • Lender ID

  • Location ID

  • Lender Name

  • Address

  • City

  • State

  • Zip

  • Phone Number

  • Fax Number

  • Program Start Date

  • Program End Date

  • Cumulative Net Default Rate

  • Total Dollars Loaned

Using the “SBA Loan Number” drop-down list, you have the ability to select a summary of all loans for a lender or loans for a specific SBA Loan Number. Using the “Months to Compare” fields, you have the ability to compare two dates to one another. Once you have set up your parameters to compare, select the “Submit” pushbutton.

The default ratio percentage for the number of loans and the dollar amount of loans is displayed.

The following information is displayed for each date:

  • Total All Status

  • Current # Loans

  • Current % Loans

  • 31-60# Loans

  • 31-60% Loans

  • 61-90# Loans

  • 61-90% Loans

  • 91-120# Loans

  • 91-120% Loans

  • Over 120# Loans

  • Over 120% Loans

  • PIF# Loans

  • PIF% Loans

  • CO# Loans

  • CO% Loans

  • Outstanding Principal Balance

  • Principal Balance of CO

  • Certify No Change



The user will have the ability to select from all available snapshot dates to compare two snapshots to one another.











      1. Update Portfolio


The Update Portfolio screen displays the following information about the lender:

  • Lender ID

  • Location ID

  • Lender Name

  • Address

  • City

  • State

  • Zip

  • Phone Number

  • Fax Number

  • Program Start Date

  • Program End Date

  • Cumulative Net Default Rate

  • Total Dollars Loaned

Using the “SBA Loan Number” field, and the “Retrieve” pushbutton, you have the ability to select an SBA Loan Number to display all current loans.
Once you have chosen an SBA Loan Number and selected the "Retrieve" pushbutton, the following information will display concerning all microloans for the selected SBA Loan Number which have not been paid in full or charged off prior to the last snapshot:

  • Loan Seq#

  • Borrowers

  • Loan Status - these will be a series of radio buttons with the following options:

  • 0 - 30

  • 31 - 60

  • 61 - 90

  • 91 - 120

  • Over 120/Def

  • PIF

  • CO

  • Outstanding Principal Balance

  • No Chg



Any loan which has not been updated in the last 30 days will display with an asterisk preceding the Loan Sequence Number and the row background color will be grey.

You will have the ability to update the loan status, loan outstanding balance, or no change indicator and then submit the changes
































      1. Reasons for No Change Certification


After submitting the changes, if the “No Change” checkbox was selected for one or more of the loans, the new screen above will display for you to enter or update a reason for all loans selected "certify no change". Once you have finished, you must select the “Submit” pushbutton to update the loans.















      1. Snapshot Detail


The Snapshot Detail screen displays the following information about the lender:

  • Lender ID

  • Location ID

  • Lender Name

  • Address

  • City

  • State

  • Zip

  • Phone Number

  • Fax Number

  • Program Start Date

  • Program End Date

Using the “SBA Loan Number” and “End Date” fields, you have the ability to select an SBA Loan Number and a date to display all loans for that snapshot.
Once you have chosen an SBA Loan Number and selected the "Retrieve" pushbutton, the following information will display regarding all microloans for the selected snapshot of the SBA Loan Number:

  • Loan Seq#

  • Borrowers

  • Loan Status

    • 0 - 30

    • 31 - 60

    • 61 - 90

    • 91 - 120

    • Over 120/Def

    • PIF

    • CO

  • Outstanding Principal Balance

  • No Chg

If any loans were certified “No Change”, you have the ability to select a link to display the reason for the certification.
























      1. Reasons for No Change Certification

The Reasons for No Change Certification screen displays the following information:

SBA Sequence Number

Borrowers (Names)

Status

Outstanding Principal Balance

No Change Comment – Enter an explanatory comment.

Displays the reason for the No Change Certification.







      1. CO/PIF Loans


The Charged Off and Paid In Full Loans screen displays the following information about the lender:

  • Lender ID

  • Location ID

  • Name

  • Address

  • City

  • State

  • Zip Code

  • Phone Number

  • Program Start Date

  • Program End Date

  • Cumulative Net Default Rate

  • Total Dollars Loaned



The user will have the ability to select an “SBA Loan Number” or to view “Charged Off” and “Paid in Full Loans” for the lender’s total portfolio.

The following information will be displayed:

  • Loan Seq#

  • Borrowers

  • Loan Status

    • PIF

    • CO

  • Charge Off Amount

  • Recovery Amount



    1. Using the Enhancements to the Microloan System (Intermediary)

The following sections describe screens that an Intermediary will access to perform actions related to Microloan Program reporting requirements.

      1. Intermediary Dashboard

Use this screen to submit reports to Microloan Program Office and to view current status of reports in the Intermediary’s work queue. Records in the dashboard are created and managed by the system depending on the status of the report. This screen is accessible from the left-hand navigation menu.


Shape4


Definition of Terms on the Intermediary Dashboard Screen


Status: Select the status to filter by. The status of the Report is defined below.



Value


Definition

Pending

  • Indicates reports that are in a Pending Status in the Intermediary’s Queue and that should be submitted to Microloan Program Office.

  • In this status, action can be taken only by the Intermediary.

Review In Progress

  • Indicates reports that have been submitted by the Intermediary and are now in a Review In Progress Status in the Analyst’s Queue.

  • In this status, action can be taken only by the Analyst.

Unresolved Issues

  • Indicates reports that have been reviewed by the Analyst and returned to the Intermediary for unresolved issues. Reports are in Unresolved Issues Status and require input from the Intermediary.

  • In this status, action can be taken only by the Intermediary.

Unresolved Issues

  • In this status, action can be taken only by the Intermediary for the Annual TA Milestones.

Unlocked

  • This status is only for the Annual Budget and Annual TA Milestones records. Indicates reports that are in an Unlocked Status that need to be resubmitted.

  • Unlocked Annual TA Milestones can be edited and resubmitted by the Intermediary only.

  • Unlocked Annual Budget can be resubmitted by the Analyst only.


Approved

  • Indicates reports that have been reviewed by Microloan Program Office and approved.

  • No action can be performed in this state.


Action Required: Action that needs to performed on the selected report.


Icon Legend: Use the icon legend below to determine the status of reports




Unresolved Issues Link: Use this link to view Unresolved Issues / Unlock reports. A screen opens up as shown below.



      1. Enter Approved Annual Budget

Use this screen to enter your approved annual budget for a particular grant year. This screen is accessible from the Intermediary dashboard. The Annual Budget report should only be submitted after the Intermediary has received an Approved Budget from the Office of Grants Management.


Shape5


Definition of Terms on the Enter Annual Budget Screen


Personnel Services: (required)

Fringe Benefits: (required)

Travel: (required)

Equipment: (required)

Supplies: (required)

Contractual: (required)

Other: (required)

Total Direct Costs: (calculated field)

Total Indirect Costs: (required)

Total Expenditures: (calculated field)


Narratives: Enter narrative detail for each Budget line item greater than $0.


Approved Annual Budget: Enter the approved annual budget (required).


Federal Share: Enter the Federal Share of the approved annual budget (required).


Non-Federal Share: Enter the Non-Federal Share of the approved annual budget (required).


Submit: Updates database and submits Annual Budget to Microloan Program Office.


Cancel: Takes you back to previous screen.



      1. Enter Annual TA Milestones

Use this screen to enter Technical Assistance Milestones for selected grant year. This screen is accessible from the Intermediary dashboard.



Definition of Terms on the Enter Annual TA Milestones Screen


Yearly Milestone: Enter the yearly milestone for each Technical Assistance activity (required).


Q1, Q2, Q3, Q4 Milestones: System calculated (read only).


Submit: Updates database and submits Annual TA Milestones to Microloan Program Office.


Cancel: Takes you back to previous screen.


      1. Submit Annual Audit

Use this screen to submit the Annual Audit for selected year. This screen is accessible from the Intermediary dashboard.


Shape6


Definition of Terms on the Submit Annual Audit Screen


Year: Year of the Annual Audit (read only).


Comments: Enter comments (required)


Attach Annual Audit: Attach your Annual Audit. Please note that the system requires a PDF upload and limits each upload to no more than 10 Mb. If the files are too large we, you can break up the files into smaller files. If file breakup is not possible, please email Analyst and include a comment to that effect in the submission.


Select File: Click this link first to select the annual audit in your computer directory.


Upload: Click the upload button to upload the annual audit. The file name will be displayed in the Attach Annual Audit window when the upload is complete.


Submit: Updates database and submits Annual Audit to Microloan Program Office.


Cancel: Takes you back to previous screen.





































      1. Submit Quarterly MRF / LLRF Report

Use this form to submit the quarterly MRF/LLRF report for each active SBA loan. This screen is accessible from the Intermediary dashboard. At the end of each quarter, the Intermediary dashboard will contain one link for each SBA loan. This is a 2 step process as shown below:


Step 1: Enter MRF/LLRF data





Definition of Terms on the Enter MRF/LLRF Data entry Screen


SBA Loan Number: Pre-populated by system. Displays the SBA Loan Number for which the MRF/LLRF is being submitted (read only).


Quarter: Pre-populated by system. Displays the Quarter for which the report is being submitted (read only).


Name of Insured Depository Institution: Pre-populated by system (read only). If the depository institution is not pre-populated or is incorrect, contact the Microloan Program Office to submit the correct name of the depository institution.


Location of the Institution: Enter the city and state location of the Institution (required).


MRF Bank Account #: Pre-populated by system (read only). If incorrect, contact the Microloan Program Office to submit the correct bank account number.


MRF Reconciliation data: Enter MRF account information data in this section (required).


LLRF Bank Account #: Pre-populated by system (read only). If incorrect, contact the Microloan Program Office to submit the correct bank account number.


LLRF Reconciliation data: Enter LLRF account information data in this section (required).


Name of Intermediary Lender: Pre-populated (required)


Street Address: Pre-populated (required)


City: Pre-populated (required)


Name: (required)

Title: (required)






Step 2: Upload Bank Statements and Submit


Note: Upload one bank statement for each MRF Account and one bank statement for each LLRF account for each month of Quarter. In total, six bank statements should be uploaded and submitted for each MRF/LLRF Report. Note, the system allows only PDF documents for upload and the maximum size of each document cannot exceed 10Mb.



Definition of Terms on the Upload Bank Statements and Submit Screen


SBA Loan Number: The SBA Loan Number for which the MRF/LLRF is being submitted; pre-populated by system (read only)


Select File: Click this link first to select the bank statement from your computer directory for upload.


Upload: Click the upload button to upload the bank statement.


Submit: When you are done uploading bank statements, click the Submit button to submit the MRF/LLRF report and Bank Statements to the Microloan Program Office. The file name will be displayed in the Upload Bank Statements window when the upload is complete.


Cancel: Takes you back to the Intermediary Dashboard page.


      1. Submit TA Quarterly Narrative Report

Use this screen to submit the TA Quarterly Narrative report. This screen is accessible from the Intermediary dashboard. Please note that the TA Quarterly Narrative Report is a system generated report using TA data submitted through MPERS. Submission of the TA Quarterly Narrative Report is a 2 step process as shown below:



Step 1: The first step displays all the TA data entered for the quarter. Changes and / or deletions to TA records can be made in this step. Click the Generate button to build report.


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Definition of Terms on the Submit TA Quarterly Narrative Report Screen


Enter TA Data: Use this link to enter TA data. This function can also be accessed from the left hand navigation menu.


Technical Assistance Type: This is a link to the TA data. Click this link to change the TA data entered.


Delete: To delete TA data, select the check boxes in front of each applicable Technical Assistance Type and click the Delete button.


Generate: This button generates the TA Quarterly Narrative Report (see step 2 below).


Cancel: Reverts to previous screen.


Prerequisite for TA Narrative Report

Before a TA Narrative report is generated for selected quarter, the system checks for existence of an approved Annual Budget and Annual TA Milestones for the applicable year. If the validation fails, an error message is displayed:



Step 2: Submit Report. This page has 4 sections as shown below:


Section 1: Quantitative Analysis of Milestones



Definition of Terms in the Quantitative Analysis of Milestones Section


The Quantitative Analysis of Milestones is system generated and is read only. If changes are required to the Technical Assistance activity used to generate this report, please see Section 5.1.9 Manage Technical Assistance (TA) Data of this User’s Manual.


Cost per hour to provide Post-Loan TA = required; provide your best estimate.


Cost per hour to provide Pre-Loan TA = required; provide your best estimate.


Section 2: Narrative Analysis of Milestones






Definition of Terms in the Narrative Analysis of Milestones Section


Narrative of Accomplishment and Explanation of Cost-per-Hour estimate: Enter narrative (required).


Narrative of Milestones Not Achieved: Enter narrative (required).


Narrative of Plan to Meet Future Milestones: Enter narrative (required).





Section 3: Quantitative Analysis of Budget Expenditures


Top of Form

Shape8 Shape9 Shape10

Definition of Terms in the Quantitative Analysis of Budget Expenditures Section


Approved Annual Budget: Lists the approved budget line items and amounts. This is from the Approved Annual Budget Report previously submitted (read only).


Federal Share (YTD Expenditures): Enter the Federal share of your year-to-date (YTD) expenditures for each budget line item (required).


Non-Federal Share (YTD Expenditures): Enter the Non-Federal share of your YTD expenditures for each budget line item (required).


Total Direct Costs and Total Expenditures: Calculated by system (read only).


Surpassed Approved Budget: Calculated by system (read only). If year-to-date expenditures exceed 10% of the approved Annual Budget, the system will identify the applicable category with a “Yes.” Expenditures that exceed 10% of the approved Annual Budget will require a request to modify the Approved Budget.







Section 4: Narrative of Budget Expenditures

Narrative of Budget Expenditures: Enter narrative justification and detail of each budget expenditure.


When finished with the required data and narrative entry, click Submit to send the report to the Microloan Program Office. Click Cancel to return to the previous screen. Note, selecting Cancel will delete any data entered up until this point.

      1. Manage Participants

Use this screen to manage the TA participants served by your organization that are funded by SBA TA funds. This screen is accessible from the navigation menu on the left hand of the screen.




Definition of Terms on the Manage Participants Screen


Name: Click this link to edit participant details, such as demographic information or additional TA activities.


Participant Intake: Click this link to add a new participant.


Search: Enter the First Name, Last Name or Company of the participant that you wish to search (optional).


Go: Enter search parameter and click this button to search.


Clear: Clears the search box.

      1. Participant Intake

This screen can be used to enter a new participant’s information.



Definition of Terms on the Participant Intake Screen (Participant Demographics)


Participant Demographics


First Name (required)


Middle Name


Last Name (required)

Phone Number (required)


Fax Number


Email Address (required)


Zip+4 Code (required)


Lookup Zip: Click this link after entering the zip code to generate the City Name.


Street Address (required)


City Name (pre-populated from Lookup Zip)


State (required)


Borrower: The field is set to “Yes” when participant becomes a borrower (read only).


EIN: This field is displayed after a participant becomes a borrower (read only).

Intake Date: Enter the date the participant came to the organization for Technical Assistance (required).


Business Information


Trade Name: If business is in pre-startup phase and does not yet have a business name, enter the name of the borrower. If business is in startup or existing phase, enter the actual business name. (required)


Date Business Formed: Enter the Actual or Estimated date of business formation. (required)


Business Status: Select one of the following: (required)

Pre-Startup

Start Up

Existing


Organization: One of the following should be selected: (required)

Sole Proprietorship

Partnership or Corporation

Limited Liability Company (LLC)

Joint Venture

Non-Profit Organization

Woman Owned: One of the following should be selected: (required)

< 51% Female Owned

51 - 99% Female Owned

100% Female Owned

Location: One of the following should be selected: (required)

Rural

Urban


Child Care: Indicate whether business is a child care organization. Enter Yes or No (required)


NAICS Code: Enter NAICS code or click NAICS look-up to find NAICS code.


Submit: Updates database.


Cancel: Takes you back to previous screen.


      1. Edit Participant

Use this screen to edit participant information. This screen is accessible by clicking on the name of the participant on the Manage Participant screen.








Edit Participant Continued

Definition of Terms on the Edit Participant Intake Screen

Refer to section 5.1.7 Participant Intake screen for definition of terms. See below for additional fields that are displayed for Borrower only


Gender: One of the following should be selected: (required for Borrowers only)

Male

Female

Unknown/Not Stated


Low Income Status: One of the following should be selected: (required for Borrowers only)

Yes

No


Disability: One of the following should be selected: (required for Borrowers only)

Yes

No


Ethnicity: One of the following should be selected: (required for Borrowers only)

Hispanic or Latino

Not Hispanic or Latino

Unknown/Not Stated


Veteran Status: One of the following should be selected: (required for Borrowers only)

Non Veteran

Service Disabled Veteran

Other Veteran



Race: One of the following should be selected: (required for Borrowers only)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Unanswered


Additional fields based on the value selected for Business Status

Gross Annual Revenue Sales as of intake: (required for Start Up and Existing Businesses for Borrowers and Non-Borrowers)


Total Number of FTE Jobs as of intake: (required for Start Up and Existing Businesses for Borrowers only)


Estimated Number of Jobs to be created: (required for Start Up and Existing Businesses for Borrowers only)


Additional fields based on if this is a returning participant who is a Borrower.


Outcomes Data

Currently in Business: Enter Yes or No

Gross Annual Revenue: Enter the business’ gross annual revenue sales for the most recently completed year

Actual Jobs Created/Retained: Enter the actual jobs created/retained.


Delete Participant: Use this to delete a participant from your organization. You will see a message box as shown below asking for confirmation. Click OK to delete the participant or cancel to go back.



      1. Manage Technical Assistance (TA) Data

Use this screen to manage Technical Assistance data for Organization. This screen is accessible from the left hand navigation menu.


Shape11


Definition of Terms on the Submit TA Quarterly Narrative Report Screen


Technical Assistance Type: Click this link to edit TA entered for the quarter in which the report will be generated.


Enter TA: Click this link to add new TA activities. You can also Enter TA by clicking on the Enter TA Data link in the left hand navigation menu.


Delete: To delete TA data and activities, select the check boxes next to the applicable TA item and click the Delete button.


      1. Enter TA Data

Use this screen to enter Technical Assistance data for Organization.


Shape12


Definition of Terms on the Enter TA Data Screen

Select Participant(s): Select participant(s) who have received TA and click the Select Participant(s) button (required).


Unselect Participant(s): Use this to unselect participants from the TA session.


Type of Technical Assistance: One of the following types should be selected: (required)

One-on-One Counseling

Classroom / Computer-based

Peer group TA

Sectoral-based networking


TA Provided In-House: Enter Yes or No depending on whether you provided the TA directly (in-house) or relied on an outside consultant or organization to provide the training.

TA Start Date: Enter the Start date of TA.


TA End Date: Enter the End date of TA.

Subject Area of Technical Assistance: Select one of the following subject areas: (required)

Starting a Business

Business Plan

Sources of credit and financing

Increasing Sales

Advertising and sales promotion

Other


TA Hours: Enter hours you spent providing TA. Note that if providing classroom training, TA hours should be computed by multiplying the number of classroom participants by the hour(s) spent in class.


Comments: Enter comments, if any (optional).


Classroom / computer-based Training


Use this screen to enter TA data for Classroom / Computer based training. This screen is accessible by selecting the Classroom / Computer-based option in the Type of Technical Assistance drop down.



Definition of Terms on the Classroom / Computer-based TA data Screen


TA Provided In-House: Enter Yes or No depending on whether you provided the TA directly or relied on an outside consultant or organization to provide the training.


TA Start Date: Enter the Start date of TA.


TA End Date: Enter the End date of TA.


Subject Area of Technical Assistance: One of the following can be selected: (required)

Starting a Business

Business Plan

Sources of credit and financing

Increasing Sales

Advertising and sales promotion

Other


Total Classroom / Computer-based Hours: Enter hours you spent providing TA. Note that if providing classroom training, TA hours should be computed by multiplying the number of classroom participants by the hour(s) spent in class.

      1. Edit TA Data

Use this screen to edit TA data. This screen is accessible by clicking a TA record on Manage TA Data screen. The Manage TA data screen is accessible from the left hand navigation menu.

Shape13



Definition of Terms on the Edit TA Data Screen

Refer to section 5.1.10 Enter TA Data screen for definition of Terms.


      1. Add New Loan (Select Participant screen)

Use this screen to select a participant for a new loan. The purpose of this screen is to select an existing participant and pre-populate the Add New Loan screen as it exists in MPERS today. This screen is accessible by clicking the Add New Loan link on the Lender Detail screen in MPERS.



Definition of Terms on the Add New Loan Screen


Choose Participant: Select the Participant from the drop down list.


Add the participant: Click this link to add the participant if the participant is not present in the participant drop down list.


Submit: Click this button to continue with Add New Loan functionality as it exists in MPERS.


Cancel: Takes you back to previous screen.


Note: You must choose a participant or add the participant to continue with the Add New Loan page.


      1. Capture Outcomes Data for Microloans that have been Paid in Full (PIF)

Use this screen to capture outcomes data for loans Paid in Full (PIF). This screen is displayed when you choose the PIF radio button on the Update Portfolio in MPERS.



Definition of Terms on Outcomes Data Screen


Loan Seq #: This is the microloan number (read only). You will see one row of data for each microloan updated PIF.


Borrower: This is the Borrower for whom the loan is being paid in full (PIF).


Currently in Business: Indicate whether business is still in operation as of the time the loan is paid in full or charged-off. Enter Yes or No.


Gross Annual Revenue: Enter gross annual revenue of participant for the most recently completed year.


Actual Job Created/Retained: Enter number of actual jobs created/retained by the participant.


Submit: Click this button to continue with the update portfolio.


    1. Special Instructions for Error Correction

Pressing the “Save” button will cause the data on the screen to be validated. If there is an error, a message box will display, with information on the cause of the error. Correct the invalid data and press the “Save” button again.



User Manual v

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