SUPPORTING STATEMENT
INFORMATION COLLECTION 9000-0060
ACCIDENT PREVENTION PLANS AND RECORDKEEPING
A. Justification.
Administrative requirements. The FAR clause at 52.236-13, Accident Prevention requires Federal construction contractors to keep records of accidents incident to work performed under the contract that result in death, traumatic injury, occupational disease or damage to property, materials, supplies or equipment. Contractors are required to provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract.
For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor is required to provide appropriate safety barricades, signs, and signal lights; comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910; and ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.
2. Use of Information. The Contractor’s compliance with standards of the Secretary of Labor. The Accident Prevention Plan, for a project that is hazardous or of long duration, is analyzed by the contracting officer along with the agency safety representatives to determine if the proposed plan will meet the requirement of the safety regulations and applicable statutes. The records maintained by the contractor are used to evaluate compliance and may be used in workmen's compensation cases. The Accident Prevention Plan is placed in the contract file for reference.
3. Consideration of information technology. We use improved information technology to the maximum extent practicable. Where both the Government agency and contractors are capable of electronic interchange, the contractors may submit this information collection requirement electronically.
4. Efforts to identify duplication. This requirement is being issued under the Federal Acquisition Regulation (FAR) which has been developed to standardize Federal procurement practices and eliminate unnecessary duplication.
5. If the collection of information impacts small businesses or other entities, describe methods used to minimize burden. The burden applied to small businesses is the minimum consistent with applicable laws, Executive orders, regulations, and prudent business practices.
6. Describe consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently. Collection of information on a basis other than solicitation-by-solicitation is not practical.
7. Special circumstances for collection. Collection is consistent with guidelines in 5 CFR 1320.6.
8. Efforts to consult with persons outside the agency. A 60-day notice published in the Federal Register at 81 FR 6517 on February 8, 2016. No comments were received. A 30-day notice was published in the Federal Register at 81 FR 22603 on April 18, 2016.
9. Explanation of any decision to provide any payment or gift to respondents, other than remuneration of contractors or grantees. Not applicable.
10. Describe assurance of confidentiality provided to respondents. This information is disclosed only to the extent consistent with prudent business practices and current regulations.
11. Additional justification for questions of a sensitive nature. No sensitive questions are involved.
12 & 13. (a) Estimated total annual public hour and cost burden. Fiscal Year 2015 Federal Procurement Data System data shows that 430 new contracts were awarded for construction projects applicable to FAR Clause 52.236-13. It is estimated that approximately half or 215 of these contracts with an equal number of contractors are required to submit an accident prevention plan and maintain the records in accordance with the clause. Based on consultation with subject matter experts that procure such services, the time required to read and prepare information, and submit an accident prevention plan is estimated at 22 hours.
Accident Prevention Plan
Estimated respondents/yr...............................215
Responses annually .x 1
Total annual responses.................................215
Estimated hrs/response...............................x 22
Estimated total burden/hrs...........................4,730
Cost per hour........................................x $43
Estimated cost to public ........................$ 203,390
*The estimated cost per response is approximately $946.
(b) Time required for recordkeeping is estimated at 2 hours per response.
Estimated recordkeepers............................. 215
Annual hours/recordkeeper x2
Total burden hours.................................. 430
Cost per hour.......................................x$43
Estimated cost to the public....................$ 18,490
* Based on the salary table for GS-11/step 5 salary ($31.74 an hour for base salary) plus 36.25 percent burden, rounded to the nearest dollar, or $43 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2016-GS, Effective January 2016, found at www.opm.gov).
14. Estimated cost to the Government. Time required for Government review of an accident prevention plan is estimated at 1 hour.
Estimated respondents/yr.............................. 215
Estimated hrs/response x 1
Estimated total burden/hrs........................... 215
Cost per hour....................................... x 43
Government cost .................... $9,245
It is estimated the Government would have to review records of approximately half the respondents or 108 times annually at 14 hours per review if an accident is reported.
Responses/yr........................................ 108
Reviewing time/hr x 14
Review time/yr..................................... 1,512
Average wages/hr.................................. x $43
Government cost...................................$ 65,016
* Based on the salary table for GS-11/step 5 salary ($28.14 an hour for base salary) plus 36.25 percent burden, rounded to the nearest dollar, or $38 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2016-GS, Effective January 2016, found at www.opm.gov).
15. Explain reasons for program changes or adjustments reported in Item 13 or 14. This submission requests an extension of OMB approval of an information collection requirement in the FAR. The reporting burden is decreased due to the recognition that the number of respondents required to adhere to FAR clause 52.236-13, Accident Prevention is less than previously identified in the FPDS.
16. Outline plans for published results of information collections. Results will not be tabulated or published.
17. Approval not to display expiration date. Not applicable.
18. Explanation of exception to certification statement. Not applicable.
B. Collections of Information
Employing Statistical
Methods. Statistical
methods are not used in this information collection.
| File Type | application/msword |
| File Title | DEPARTMENT OF DEFENSE |
| Author | Network Administrator |
| Last Modified By | NicoleDBynum |
| File Modified | 2016-04-19 |
| File Created | 2016-01-27 |