APR for Arts in Education Grantees

Annual and Final Performance Report Data Collection for Arts in Education Grantees

1855New PDAE 2016 APR TEMPLATE_FNL

Arts in Education - Model Development and Dissemination (AEMDD) and Arts in Education National Program (AENP) APR

OMB: 1855-0031

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U .S. Department of Education

Check only one box per Program Office instructions.

Annual Performance Report Final Performance Report

Check only one box per Program Office instructions.

Planning Year Implementation Year



Public Burden Statement:


According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 40 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (Public Law 103-62: Government Performance and Results Act of 1993) and voluntary. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email [email protected] and reference the OMB Control Number 1855-XXXX. Note: Please do not return the completed Annual Performance Report template to this address.


General Information

1. PR/Award #: Click here to enter text. 2. Grantee NCES ID#: Click here to enter text.

(Block 5 of the Grant Award Notification - 11 characters.) (See instructions. Up to 12 characters.)

3 Project Title: Click here to enter text.

(Enter the same title as on the approved application.)

4. Grantee Name (Block 1 of the Grant Award Notification.):Click here to enter text.

5. Grantee Address (See instructions.)Click here to enter text.

6. Project Director (See instructions.) Name: Click here to enter text. Title:Click here to enter text.

Phone #: Click here to enter text. Ext: (Click here to enter text.) Fax #: Click here to enter text.

Email Address: Click here to enter text.


Reporting Period Information (See instructions.)

7. Reporting Period: From: Click here to enter a date. To: Click here to enter a date.


Budget Expenditures (To be completed by your Business Office. See instructions.)

8. Budget Expenditures


Federal Grant Funds

Non-Federal Funds (Match/Cost Share)

a. Previous Budget Period

Enter $ Amount

Enter $ Amount

b. Current Budget Period

Enter $ Amount

Enter $ Amount

c. Entire Project Period (For Final Performance Reports only)

Enter $ Amount

Enter $ Amount


Indirect Cost Information (To be completed by your Business Office. See instructions.)

9. Indirect Costs

a. Are you claiming indirect costs under this grant? Yes No

b. If yes, do you have an Indirect Cost Rate Agreement approved by the Federal Government? Yes No

c. If yes, provide the following information:

Period Covered by the Indirect Cost Rate Agreement: From: Click here to enter a date. To: Click here to enter a date.

Approving Federal agency: ED other (Please specify): Click here to enter text.

Type of Rate (For Final Performance Reports Only): Provisional Final Other (Please specify): Click here to enter text.

d. For Restricted Rate Programs (check one) -- Are you using a restricted indirect cost rate that:

Is included in your approved Indirect Cost Rate Agreement?

Complies with 34 CFR 76.564(c)(2)?







Human Subjects (Annual Institutional Review Board (IRB) Certification) (See instructions.)

10. Is the annual certification of Institutional Review Board (IRB) approval attached? Yes No N/A


Performance Measures Status and Certification (See instructions.)

11. Performance Measures Status

a. Are complete data on performance measures for the current budget period included in the Project Status Chart? Yes No

b. If no, when will the data be available and submitted to the Department? Click here to enter a date.


12. To the best of my knowledge and belief, all data in this performance report are true and correct and the report fully discloses all known weaknesses concerning the accuracy, reliability, and completeness of the data.



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Name of Authorized Representative Title


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Signature Date

EXECUTIVE SUMMARY

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Address each section of the Executive Summary outlined. Keep your responses brief and do not exceed two pages.


Project highlights:







Extent to which the expected outcomes and performance measures were achieved:







Briefly summarize contributions the project has made to research, knowledge, practice, and/or policy in professional development for arts educators:






Progress Towards Meeting Program Level Goals: The goal of the PDAE program is to support the implementation of high-quality model professional development programs for K-12 educators and other instructional staff that will strengthen standards-based arts education programs and help ensure that all students meet challenging State academic content standards and challenging State student academic achievement standards in the arts.

Based on your current evaluation efforts, what evidence do you have that the project is leading to the creation of improved and/or innovative instructional methods and/or assessment tools?






Based on your current evaluation efforts, what evidence do you have that the project is changing classroom practices?








How will the work conducted under this project be sustained beyond the life of this grant?



SECTION A – Population Served


Instructions: Complete the table below for each participating school.

School Name

Title I


SIG Tier

In SIG

Comp. Preference

Priority?

% of students

eligible for Free

or Reduced Meals

% Female

Project a part of School Improvement Plan?

Number of participating teachers in current reporting period

Number of new participating teachers in current reporting period

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Enter %.

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Enter #

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SECTION B - Performance Objectives Information and Related Performance Measures Data

GPRA Measure 1: The percentage of teachers participating in the PDAE Program who receive professional development that is sustained and intensive.

GPRA Measure 1 Target (Contact your ED officer to obtain this percentage): Click here to enter text.

1

Professional development start date

(first day of initial professional development activity)

Click here to enter a date.

2

Professional development end date

(last day of final professional development activity)

Click here to enter a date.

3

Number of professional development hours offered by the project during the current reporting period

Enter #

4

Projected number of participating teachers

Enter #

5

Actual number of participating teachers

Enter #


Total # of Participating Teachers Meeting Criteria

% of Participating Teachers Meeting Criteria

1

2

6

Criteria 1: Participating teachers who completed 40 hours or more of the professional development hours offered by the project during the current reporting period

Enter #

Enter %.

7

Criteria 2: Participating teachers who completed 75% of the total number of professional development hours offered by the project during the current reporting period

Enter #

Enter %.

8

Criteria 3: Participating teachers who completed professional development hours over at least a 6 month period during the current reporting period

Enter #

Enter %.

9

GPRA Measure 1 Actual:

Participating teachers who met Criteria 1, 2, AND, 3 above

Enter #

Enter %.



Explanation of Progress

  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period. In Progress measures must be updated in the Ad Hoc Report)

  2. Description of progress (include challenges faced, if any).




  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.






SECTION B - Performance Objectives Information and Related Performance Measures Data

GPRA Measure 2: The percentage of PDAE projects whose teachers show a statistically significant increase in content knowledge in the arts.

GPRA Measure 2 Target: There is a statistically significant increase in teacher content knowledge in the arts.


Testing*


1

Date pretest administered

Click here to enter a date.

2

Date posttest administered

Click here to enter a date.

3

Actual number of participating teachers

Enter #

4

Number of participating teachers with both pretest and posttest scores used in the analysis

Enter #

5

Number of participating teachers with posttest scores greater than their pretest score

Enter #

6

Statistical test (Paired Sample t-test or Wilcoxon)

7

Test statistic (t)

Enter statistic

8

p-value from the statistical test

Enter p-value

9

GPRA Measure 2 Actual:

Did teachers who participated in the PDAE-funded project demonstrate a statistically significant increase in their content knowledge, based on pre- and posttest data?



Explanation of Progress

  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period. In Progress measures must be updated in the Ad Hoc Report)

  2. Description of progress (include challenges faced, if any).




  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.

SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )



  2. Description of progress (include challenges faced, if any)








  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.




SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )


  2. Description of progress (include challenges faced, if any)








  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.





SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )


  2. Description of progress (include challenges faced, if any)








  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.





SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )


  2. Description of progress (include challenges faced, if any)








  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.




SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )


  2. Description of progress (include challenges faced, if any)








  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.





SECTION B - Performance Objectives Information and Related Performance Measures Data


Project Objective: Click here to enter text.


Project Performance Measure

Target

Actual


Raw Number

Ratio

%

Raw Number

Ratio

%

Click here to enter text.

Enter #

     /     

Enter %

Enter #

     /     

Enter %

Explanation of Progress:


  1. Status of progress:

    Met

    Not Met

    In Progress (only applicable to measures with completion dates that fall after the end of the reporting period.

    In Progress measures must be updated in the Ad Hoc Report )


  2. Description of progress (include challenges faced, if any)







  1. If Measure was “Not Met,” describe how and when the measure will be met, and any lessons learned.







SECTION C –Non-Construction Programs: Budget Summary


Instructions

  1. Approved Budget: Enter the amount awarded for the current reporting year in each budget category. Enter the start date of the grant budget year (e.g., 10/1/14) and the end date of the budget year (e.g., 9/30/15). If you are not sure of the start and end dates of the budget year for your grant, contact your project officer.

  2. Carryover from Prior Year: Enter the amount of any funds carried over from the prior budget year.

  3. Expenditures to Date: Enter the amount of funds expended to date in each budget category. Enter the period that the expenditures cover. The start date will be the start of the grant budget year (e.g., 10/1/14). The end date will be the end of the current reporting period (e.g., 5/30/15). If you are not sure of the start of the budget year or the end of the current reporting period, contact your project officer.

  4. Anticipated Costs: Enter the amount of funds encumbered that will be expended prior to the end of the grant budget year. If this report covers the end of the budget year, this column should be empty.

  5. Carryover to Following Year: Enter the amount of funds you propose to carry over to the next budget period.


SECTION C – Non-Construction Programs: Budget Summary




BUDGET SUMMARY

U.S. DEPARTMENT OF EDUCATION FUNDS

Budget Categories

Approved Budget


Carryover from Prior Year

Expenditures


Anticipated Costs



Carryover to Following Year



Reporting Period:

Start: mm/dd/yy

End: mm/dd/yy


Start: mm/dd/yy

End: mm/dd/yy

Start: mm/dd/yy

End: mm/dd/yy


Start: mm/dd/yy

End: mm/dd/yy


1. Personnel

Enter $ Amount

Enter $ Amount

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2. Fringe Benefits

Enter $ Amount

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3. Travel

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4. Equipment

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5. Supplies

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6. Contractual

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7. Construction

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8. Other

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9. Total Direct Costs (lines 1-8)

Enter $ Amount

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10. Indirect Costs

Enter $ Amount

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11. Training Stipends

Enter $ Amount

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12. Total Costs (lines 9-11)

Enter $ Amount

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Enter $ Amount





SECTION C – Non-Construction Programs Budget Summary



BUDGET SUMMARY

U.S. DEPARTMENT OF EDUCATION FUNDS

Budget Categories

Approved Budget


Carryover from Prior Year

Expenditures


Anticipated Costs



Carryover to Following Year



Reporting Period:

Start: mm/dd/yy

End: mm/dd/yy


Start: mm/dd/yy

End: mm/dd/yy

Start: mm/dd/yy

End: mm/dd/yy


Start: mm/dd/yy

End: mm/dd/yy


1. Personnel

Enter $ Amount

Enter $ Amount

Enter $ Amount

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Enter $ Amount


2. Fringe Benefits

Enter $ Amount

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Enter $ Amount

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3. Travel

Enter $ Amount

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4. Equipment

Enter $ Amount

Enter $ Amount

Enter $ Amount

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5. Supplies

Enter $ Amount

Enter $ Amount

Enter $ Amount

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Enter $ Amount


6. Contractual

Enter $ Amount

Enter $ Amount

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7. Construction

Enter $ Amount

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8. Other

Enter $ Amount

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9. Total Direct Costs (lines 1-8)

Enter $ Amount

Enter $ Amount

Enter $ Amount

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Enter $ Amount


10. Indirect Costs

Enter $ Amount

Enter $ Amount

Enter $ Amount

Enter $ Amount


Enter $ Amount


11. Training Stipends

Enter $ Amount

Enter $ Amount

Enter $ Amount

Enter $ Amount


Enter $ Amount


12. Total Costs (lines 9-11)

Enter $ Amount

Enter $ Amount

Enter $ Amount

Enter $ Amount


Enter $ Amount





SECTION C – Budget Information


  1. Please provide an explanation if funds have not been drawn down from the G5 System to pay for the budget expenditure amounts reported in items 8a. – 8c of the Cover Sheet:




  1. Please provide an explanation if you did not expend funds at the expected rate during the reporting period:





  1. Describe any significant changes to your budget resulting from modification of project activities:





  1. Please describe any changes to your budget that affected your ability to achieve your approved project activities and/or project objectives:




  1. Do you expect to have any unexpended (carryover) funds at the end of the current budget period? Yes No.


    1. If yes, please explain why, provide an estimate, and indicate how you plan to use the unexpended funds in the next budget period:




  1. Describe any anticipated changes in your budget for the next budget period that require prior approval from the Department (see EDGAR, 2 CFR 200.407, as applicable):





SECTION D – Budget Narrative

Instructions

  1. Provide an itemized budget breakdown, and justification by project year, for each budget category listed in Sections C. For grant projects that will be divided into two or more separately budgeted major activities or sub-projects, show for each budget category of a project year the breakdown of the specific expenses attributable to each sub-project or activity.

  2. For non-Federal funds or resources listed in Section C that are used to meet a cost-sharing or matching requirement or provided as a voluntary cost-sharing or matching commitment, you must include:

    1. The specific costs or contributions by budget category;

    2. The source of the costs or contributions; and

    3. In the case of third-party in-kind contributions, a description of how the value was determined for the donated or contributed goods or services.

[Please review ED’s general cost sharing and matching regulations, which include specific limitations in 2 CFR 200.306, and the applicable Office of Management and Budget (OMB) cost principles for your entity type regarding donations, capital assets, depreciation and use allowances. OMB cost principle circulars are available on OMB’s website at: http://www.whitehouse.gov/omb/circulars/index.html]

  1. If applicable to this program, provide the rate and base on which fringe benefits are calculated.

  2. If you are requesting reimbursement for indirect costs on line 10, this information is to be completed by your Business Office. Specify the estimated amount of the base to which the indirect cost rate is applied and the total indirect expense. Depending on the grant program to which you are applying and/or your approved Indirect Cost Rate Agreement, some direct cost budget categories in your grant application budget may not be included in the base and multiplied by your indirect cost rate. For example, you must multiply the indirect cost rates of “Training grants" (34 CFR 75.562) and grants under programs with “Supplement not Supplant” requirements ("Restricted Rate" programs) by a “modified total direct cost” (MTDC) base (34 CFR 75.563 or 76.563). Please indicate which costs are included and which costs are excluded from the base to which the indirect cost rate is applied.

When calculating indirect costs (line 10) for "Training grants" or grants under "Restricted Rate" programs, you must refer to the information and examples on ED’s website at: http://www.ed.gov/fund/grant/apply/appforms/appforms.html.

You may also contact (202) 245-8082 for additional information regarding calculating indirect cost rates or general indirect cost rate information.

  1. Provide other explanations or comments you deem necessary.


Begin your response here:



SECTION D – Budget Narrative






SECTION E –Additional Information

Project Overview:

  1. Overview of the professional development approach/model:



  1. Description of key components of the professional development approach/model necessary for successful implementation: ( should include a description of the role of learning communities and school leaders; the use of resources and the use of data; the use of research based learning designs and research on teacher change; and alignment with standards – as applicable)




  1. Description of innovative instructional methods used:




  1. Arts Focus:

☐ Dance

☐ Folk Arts

☐ Media Arts

☐ Music

☐ Theater

☐ Visual Arts


  1. Core Content Focus (e.g., science, social studies, reading, math) (Enter all content areas):


  1. Project focus (check all that apply):

☐ Development, enhancement, or expansion of standards-based arts education programs

☐ The integration of standards-based arts instruction with other core academic area content


  1. Has your state developed standards for Arts Education?

☐Yes. Name of standards:

☐No



  1. This model is aligned to:

National Standards (the arts standards developed by the Coalition for Core Arts Standards-

2014 or the National Voluntary Standards for the Arts-1994)


☐ Yes No

State Standards

☐ Yes No


  1. Please indicate how your implementation of the professional development approach or model has changed over the past year (if applicable):



SECTION E –Additional Information

Description of Project Implementation


  1. Professional Development

  1. Please list the professional development activities in which your staff participated during this reporting period.

PD Activity

Purpose

Description of Participants

(include number of each participant type – e.g., classroom teachers, art teachers etc.)

Approximate # of hours

devoted to activity

Completion Date

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  1. Are there professional development activities you proposed to develop in your application that you are no longer developing? Yes No. If Yes, Why?




  1. Are there professional development activities that you did not propose in your application that you are now conducting?

☐ Yes No. If Yes, Why?




SECTION E –Additional Information


  1. Assessment Tools

  1. Please list the instructional staff assessment tools that are being used in this project.


Name and Description of Tool

How it will be/has been administered

Outcome being Measured

Associated Performance Measure #

Completion Date

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  1. Are there assessment tools you proposed to administer or develop in your application that you are no longer administering or developing? Yes No. If Yes, Why?




  1. Are there assessment tools you did not propose in your application that you are now using or planning to use?

☐ Yes No. If Yes, Why?





SECTION E –Additional Information


  1. Key Resources Developed

  1. Please list the key resources that have been developed through this project (e.g., lesson plans, websites).


Name of Resource

Description of Resource and How it Will Be Used

Arts Focus/Core Content Focus

Completion Date

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  1. Are there resources you proposed to develop in your application that you are no longer developing? Yes No. If Yes, Why?



  1. Are there resources you did not propose in your application that you are now developing? Yes No. If Yes, Why?



SECTION E –Additional Information


  1. Evaluation


  1. Please list the evaluation activities that occurred during this reporting period.

Evaluation Activities

Key Findings

How findings were or will be used

Associated Performance Measure #

Completion Date

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  1. Are there evaluation activities that you proposed in your application that you are no longer conducting? Yes No. If Yes, Why?




  1. Are there evaluation activities that you did not propose in your application that you are now conducting? Yes No. If Yes, Why?




  1. Select the primary evaluation methodology being used to examine the impact of the project on teacher outcomes

Experimental study

Quasi-Experimental study

Other. Describe:


  1. Indicate the extent to which this study may meet What Works Clearing Evidence Standards:

May meet What Works Clearinghouse Evidence Standards Without Reservations

Will not meet What Works Clearinghouse Evidence Standards. Explain:

May meet What Works Clearinghouse Evidence Standards With Reservation



SECTION E –Additional Information


  1. Dissemination


  1. Is dissemination scheduled for the current program year? Yes No. If “Yes”, please fill in the chart below. If” No”, Why Not?




Dissemination Topic

Dissemination Method

Scheduled Completion

Actual Completion

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  1. Is dissemination scheduled for the next program year? Yes No. If “Yes”, please fill in the chart below. If” No”, Why not?




Dissemination Topic

Dissemination Method

Scheduled Completion

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SECTION E –Additional Information


  1. Partnerships

  1. Please list all project partners.

Partner Name

(include all partners listed in your application and all new partners)

Role and Activities

Current Partner

Partner is a key decision maker

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  1. Has the role of any of your partners changed from what you proposed in your application? Yes No. If Yes, Why?




  1. Other Activities

  1. Please list any other key activities that occurred during this reporting period which have not been included above and their completion dates.



  1. Are there other key activities that you proposed in your application that you are no longer conducting? Yes No. If Yes, Why?



  1. Are there other key activities that you did not propose in your application that you are now conducting? Yes No. If Yes, Why?




SECTION E –Additional Information

Progress Towards Meeting Program Level Priorities

  1. How many Priorities did you address in your application? _________


Complete the table below for each priority addressed:


Priority Name

How was the priority addressed during the reporting period

Click here to enter text.

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Click here to enter text.

Click here to enter text.

Click here to enter text.

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