Evaluation of the ESSA Title I, Part D,Neglected or Delinquent Programs

Evaluation of the ESSA Title I, Part D Neglected or Delinquent Programs

Local Education Agency Coordinator Survey

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Policy and Program Studies Service, Office of Planning, Evaluation and Policy Development, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

V081216

Dear Coordinator,

Thank you for agreeing to participate in the Evaluation of the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), Title I, Part D Neglected or Delinquent Programs.

• Purpose of Study: To better understand how state agencies, local education agencies, and juvenile justice and child welfare facilities implement education and transition programs for children and youth who are neglected or delinquent.

• Sponsor: The study is sponsored by the U.S. Department of Education (ED) and is being conducted by American Institutes for Research (AIR) under contract to ED.

• Participation: Your participation in this survey is voluntary, and you may choose not to respond to any of the items or discontinue it at any time.

• Confidentiality: All information collected will be reported only in aggregate. We will not provide information that identifies you to anyone outside the study team, except as required by law.

• Response Burden: This survey should require approximately 30 minutes of your time.

• Benefits: Your participation will help policymakers, educators, and researchers at the local, state, and federal levels understand how Title I, Part D programs are implemented and the barriers to implementation.

• More Information: For questions or more information about this study, you may contact the AIR study team at [email protected] or call the study toll-free-number at 1-800-XXX-XXXX.

Please enter your answers directly on the questionnaire, by selecting the appropriate box, or by writing your answer in the space provided.

Thank you for your contribution to this very important study!

A. Agency Characteristics

A1. What is your current job title at your local education agency?

Enter Job Title

A2. In a typical week, what percentage of your work hours are spent working on tasks related to Title I, Part D?

Please select only one answer.

• Less than 20%

• 20 – 39%

• 40 – 59%

• 60 – 79%

• 80% or more

A3. How many years have you worked in as a Title I, Part D Coordinator at your agency?

Please select only one answer.

• Less than 1 year

• 1–3 years

• 4–6 years

• 7–10 years

• More than 10 years

A4. On July 1, 2016, what was the unduplicated count of children and youth in all of the facilities/programs receiving Title I, Part D, Subpart 2 funds through your agency?

This information can be found in your Consolidated State Performance Report (CSPR) data.

Please enter the count in the box below.

Unduplicated count of children and youth served in Subpart 2–funded programs

A5. Approximately what percentage of your agency’s total education funding comes from Title I, Part D?

Please enter the percentage in the box below.

Percentage of total education funding from Title I, Part D

A. Agency Characteristics

A6. What is the standard ratio of children and youth to instructional staff (e.g., teachers, teaching assistants, librarians, principals)for children and youth in facilities/programs receiving Title I, Part D funds through your agency?

Please report the number of staff in terms of full-time equivalents (FTEs); a full-time staff member would count as 1, while a staff member who works 20 hours a week would count as 0.50.

Please provide a number in each column.

Children and Youth to Instructional Staff Ratio
Number of Children and Youth		Number of Instructional Staff
	:

A7. On July 1, 2016, approximately how many children and youth served by Title I, Part D through your agency had been identified as English language learners?

Please enter the count in the box below.

Number of children and youth who are English language learners

A8. On July 1, 2016, approximately how many children and youth served by Title I, Part D in this facility/program were eligible for services under Individuals with Disabilities Education Act (IDEA), Part B?

Please enter the count in the box below.

Number of children and youth eligible for services under IDEA, Part B

A9. For each type of educational technology hardware and networks listed, please indicate if they are used in facilities/programs receiving Title I, Part D funds through your agency.

		Yes	No
a.	Local area network(s) (LAN) (network limited to office, building, or facility)	1	0
b.	Statewide or wide area network(s) (WAN) (network connected across a geographical area, such as one that connects to other facilities or offices)	1	0
c.	Smartboards (standalone or networked)	1	0
d.	Desktop computers (standalone or networked)	1	0
e.	Laptop computers	1	0
f.	E-readers, tablets, or other mobile devices	1	0
g.	Other, please specify below.	1	0

A. Agency Characteristics

A10. Please indicate if the children and youth in facilities/programs receiving Title I, Part D through your agency use computers in any of the following ways.

Please select one answer in each row.

		Yes	No
a.	Curriculum delivery	1	0
b.	Credit recovery programs	1	0
c.	Online college courses	1	0
d.	Supplemental instruction or intervention (e.g., IXL, Voyager, Accelerated Reading/Mathematics)	1	0
e.	State-mandated end-of-year assessments	1	0
f.	Summative assessments (evaluate student learning outcomes at the conclusion of an instructional period, such as a unit or semester)	1	0
g.	Benchmark or interim assessments (short tests administered throughout the school year; a tool to measure student growth)	1	0
h.	Performance-based assessment	1	0
i.	Tracking progress toward transition plan outcomes	1	0
j.	Word processing	1	0
k.	Career development (e.g., job searching, aptitude testing)	1	0
l.	Recreation (e.g., social media, e-mail, instant messaging, games)	1	0
m.	Life skills (e.g., critical thinking, problem solving)	1	0
n.	Other, please specify below.	1	0

B. Title I, Part D Program Administration

Shared Decision making and Collaborative Planning

B1. What is your level of collaboration with each of the following agencies/partners with regard to programs or other efforts for the children and youth who are neglected and/or delinquent inyour local educational agency?

Please select one answer in each row.

		Not At All Collaborative	Not Very Collaborative	Somewhat Collaborative	Very Collaborative	Not Applicable
a.	Department of Child and Family/Health and Human Services	1	2	3	4	NA
b.	Department of Mental/Behavioral Health Services	1	2	3	4	NA
c.	Department of Juvenile Justice/Corrections	1	2	3	4	NA
d.	Department of Housing/Urban Development	1	2	3	4	NA
e.	Department of Labor	1	2	3	4	NA
f.	Other, please specify below.	1	2	3	4	NA

B. Title I, Part D Program Administration, continued

B2. How often does your agency use the following program/department coordination or interagency collaboration practices in support of education and related services for children and youth served by Title I, Part D?

Please select one answer in each row.

		Never	Rarely	Sometimes	Often
a.	Meetings with the state Title I, Part D coordinator	1	2	3	4
b.	Interagency meetings	1	2	3	4
c.	Memorandum of understanding/agreement or other formal document ensuring coordination/collaboration	1	2	3	4
d.	Blended or braided funding or other resource sharing	1	2	3	4
e.	Co-training of staff (e.g., training teachers and security staff together)	1	2	3	4
f.	Co-location of staff (e.g., mental health agency employees who regularly work in a juvenile justice facility)	1	2	3	4
g.	Other, please specify below.	1	2	3	4

B. Title I, Part D Program Administration, continued

B3. Thinking about your role as the Title I, Part D Coordinator at your agency, to what extent are the following program planning activities a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Ensuring that the Title I, Part D program is included in districtwide education planning	1	2	3	4
b.	Creating/modifying a district-level strategic plan for the Title I, Part D program	1	2	3	4
c.	Setting Title I, Part D program timelines/deadlines	1	2	3	4
d.	Responding to the state’s Title I, Part D program application	1	2	3	4
e.	Reviewing local facility/program Title I, Part D program plans	1	2	3	4
f.	Requesting revisions to local facility/program Title I, Part D program plans as needed	1	2	3	4
g.	Assisting local facilities/programs in their Title I, Part D program planning	1	2	3	4
h.	Other, please specify below.	1	2	3	4

B4. Thinking about your role as the Title I, Part D Coordinator at your agency, to what extent are the following program implementation activities a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Coordinating, overseeing, or other involvement in academic instruction in facilities/programs	1	2	3	4
b.	Providing training and technical assistance to facility/program staff	1	2	3	4
c.	Conducting program (including fiscal) monitoring	1	2	3	4
d.	Conducting student progress monitoring	1	2	3	4
e.	Conducting/coordinating required program data collection	1	2	3	4
e.	Other, please specify below.	1	2	3	4

B. Title I, Part D Program Administration, continued

Uses of Funds

B5. Thinking about your role as the Title I, Part D Coordinator at your agency, to what extent are the following activities related to local facilities’/programs’ use of funds a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Approving uses of Title I, Part D funds in facility/program Part D program plans	1	2	3	4
b.	Approving uses of Title I, Part D funds as requested by local facilities/programs (after funding allocation)	1	2	3	4
c.	Providing guidelines or technical assistance for local facilities/programs to determine for themselves allowable and/or appropriate uses of Title I, Part D funds	1	2	3	4
d.	Creating a list(s) of or otherwise disseminating allowable and/or unallowable uses of Title I, Part D funds	1	2	3	4
e.	Ensuring that Title I, Part D funds are used supplementally in local facilities/programs	1	2	3	4
f.	Other, please specify below.	1	2	3	4

B6. How are Title I, Part D funds allocated to local facilities/programs through
your agency?

Please select only one answer.

• All funds are allocated by formula, based on facility/program child counts.

• All funds are allocated competitively/by discretion of my agency.

• Some funds are allocated by formula AND some funds are allocated competitively/by discretion.

• Other, please specify below.

B. Title I, Part D Program Administration, continued

B7. During the past three fiscal/school years, has your agency experienced a decrease in Title I, Part D funding?

Please select only one answer.

• Yes, Go to Question B8

• No, Go to Question B9

B8. What is the cause(s) for the Title I, Part D funding decrease(s) your agency experienced during the past three fiscal/school years?

Please select one response in each row.

		Yes	No
a.	Decrease in the count of neglected or delinquent children and youth in residential placement in the state	1	0
b.	Decrease in the count of neglected or delinquent children and youth in residential placement in this school district	1	0
c.	Carryover funds not drawn down in a timely manner and were revoked by state education agency	1	0
d.	Change in state or local funding formulas	1	0
g.	Other, please specify below.	1	0

B9. Thinking about your agency’s last fiscal/school year (2015–16), were any Title I, Part D, Subpart 2 funds over into the current fiscal/school year (2016–17)?

Please select only one answer.

• Yes, Go to Question B10

• No, Go to Question B12, on page 11

B10. How much of the Title I, Part D, Subpart 2 funds were carried over into the current fiscal/school year (2016–17)?

Please enter the amount in dollars.

Total dollars carried over from last fiscal/school year 2015–16

B11. Thinking about your agency’s last fiscal/school year (2015-16) what were the main reasons that Title I, Part D funds were carried over into the current fiscal/school year (2016-17)?

Please select all that apply.

 Facility/program closure(s) and/or merger(s)

 Decrease in number of eligible students

 Delay/failure to replace staff supported by Part D funds

 Facilities/programs receiving funds were unsure of the accounting and/or reporting requirements for uses of funds

 Facilities/programs receiving funds requested to use funds in ways that did not meet program goals or requirements

 Other, please specify below.

 

B. Title I, Part D Program Administration, continued

Instructional Staff Qualifications and
Professional Development

B12. Does your agency provide annual professional development to instructional staff in the facilities/programs receiving Title I, Part D funds through your agency?

Please select only one answer.

• Yes, Go to Question B12

• No, Go to Question B13

B13. Which of the following areas of professional development has your agency provided in the past three years to instructional staff in the facilities/programs receiving Title I, Part D funds?

Please select one answer in each row.

	Yes	No
Reading/language arts/English	1	0
Mathematics	1	0
Other academic subjects (e.g., science, social studies, foreign language)	1	0
Instructional strategies for English language learners	1	0
Instructional strategies for students with individualized education programs (IEPs)	1	0
Student behavioral management or positive behavior strategies	1	0
Analyzing and interpreting student data	1	0
Using educational technology	1	0
Program management and planning	1	0
Program budgeting	1	0
Other, please specify below.	1	0

B14. Does your agency have a staff recruitment or staff assignment policy specifically for staff who work with children and youth who are neglected or delinquent?

Please select one answer in each row.

	Yes	No
Staff recruitment policy	1	0
Staff assignment policy	1	0

B. Title I, Part D Program Administration, continued

B15. Does your agency offer any of the following incentives to hire or retain staff for the Title I, Part D program?

Please select one answer in each row.

	Yes	No
Reading/language arts/English	1	0
Mathematics	1	0
Other academic subjects (e.g., science, social studies, foreign language)	1	0
Instructional strategies for English language learners	1	0
Instructional strategies for students with individualized education programs (IEPs)	1	0
Student behavioral management or positive behavior strategies	1	0
Analyzing and interpreting student data	1	0

B16. During the past three fiscal years, how much of a challenge has it been to retain staff in each of the following personnel categories?

Please select one answer in each row.

		Not a Challenge	Minor Challenge	Moderate Challenge	Major Challenge
a.	Instructional staff	1	2	3	4
b.	Support services staff	1	2	3	4
c.	Administrators and/or managers	1	2	3	4

B. Title I, Part D Program Administration, continued

Education Assessments, Strategies, and Services

B17. To what extent is your state focused on each of the following with regard to the education of children and youth served under the Title I, Part D programs?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Improving education quality	1	2	3	4
b.	Using evidence-based educational practices	1	2	3	4
c.	Increasing high school graduation rates	1	2	3	4
d.	Increasing rates of high school equivalency certificates earned (e.g., GED, TASC, or HiSET)	1	2	3	4
e.	Increasing access to postsecondary education	1	2	3	4
f.	Increasing access to career and technical education	1	2	3	4
g.	Increasing access to arts education	1	2	3	4
g.	Increasing access to social and emotional learning education	1	2	3	4
h.	Improving independent living and other “life” skills	1	2	3	4
i.	Other, please specify below.	1	2	3	4

B. Title I, Part D Program Administration, continued

B18. Do state or local policies (e.g., legislation) regulate any of the following within the local facilities/programs receiving Title I, Part D funds through your agency?

Please select one answer for state policies and one answer for local policies in each row.

		State Policies Regulate		Local Policies Regulate
		Yes	No	Yes	No
a.	The timing of academic assessments (e.g., pre- and posttests)	1	0	1	0
b.	The test(s) used for academic assessment	1	0	1	0
c.	Whether or not academic assessment results are shared with a child’s/youth’s subsequent placement	1	0	1	0
d.	The academic curricula used	1	0	1	0
e.	The instructional practices used	1	0	1	0
f.	The supplemental use of Title I, Part D funds	1	0	1	0
g.	The length of the instructional day	1	0	1	0
h.	The length of the school year	1	0	1	0
i.	Participation/engagement by parents or other family members/caregivers in a child’s/youth’s education	1	0	1	0
j.	Other, please specify below.	1	0	1	0

B. Title I, Part D Program Administration, continued

B19. Thinking about your role as the Title I, Part D Coordinator for your agency, to what extent are the following activities related to educational and related programming a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Translating statewide education goals/priorities for Title I, Part D programs (e.g., increased high school graduation rates, college and career readiness) for the local facilities/programs	1	2	3	4
b.	Setting or translating districtwide education goals/priorities for Title I, Part D programs (e.g., increased high school graduation rates, college and career readiness) for the local facilities/programs	1	2	3	4
c.	Providing training/technical assistance on best/evidence-based practices for academic screening and assessment to the facilities/programs receiving Title I, Part D funds	1	2	3	4
d.	Providing training/technical assistance on best/evidence-based practices for academic instruction to facilities/programs receiving Title I, Part D funds	1	2	3	4
e.	Observing classroom instruction in facilities/programs receiving Title I, Part D funds	1	2	3	4
f.	Identifying and/or helping the facilities/programs identify areas of academic need within student populations served by the Title I, Part D program	1	2	3	4
g.	Other, please specify below.	1	2	3	4

B. Title I, Part D Program Administration, continued

Special Education

B20. Thinking about your role as the Title I, Part D Coordinator, how often do you coordinate with the Special Education office within your local educational agency about each of the following?

Please select one answer in each row.

		Never	Rarely	Sometimes	Often
a.	Coordinating program planning	1	2	3	4
b.	Coordinating or consolidating program funding	1	2	3	4
c.	Coordinating program monitoring	1	2	3	4
d.	Using each program’s data for program improvement or other future program planning or efforts	1	2	3	4
e.	Other, please specify below.	1	2	3	4

B21. Thinking about your role as the Title I, Part D Coordinator for your agency, to what extent are the following activities related to serving students with special needs in local facilities/programs a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Ensuring that local facilities/programs understand the federal requirement of providing a free appropriate public education to all children and youth with disabilities served by Title I, Part D programs	1	2	3	4
b.	Providing training/technical assistance on best/evidence-based practices for the education of students with disabilities (e.g., appropriate accommodations, valid and reliable alternative assessments, education in the least restrictive environment)	1	2	3	4
c.	Ensuring that local facilities/programs work with the school districts and schools to which children and youth with disabilities return following involvement in Title I, Part D programs	1	2	3	4
d.	Ensuring that teachers and other instructional staff have the necessary qualifications/credentials to teach children and youth with disabilities	1	2	3	4
e.	Other, please specify below.	1	2	3	4

B. Title I, Part D Program Administration, continued

Transition Planning and Support

B22. Do state or local policies (e.g., legislation) regulate any of the following within the facilities/programs receiving Title I, Part D funds through your agency?

Please select one answer for state policies and one answer for local policies in each row.

		State Policies Regulate		Local Policies Regulate
		Yes	No	Yes	No
a.	Whether all students (i.e., not just students eligible for special education) are required to have transition plans	1	0	1	0
b.	The timing of exchange of student records between placements	1	0	1	0
c.	Whether facilities/programs must employ a dedicated transition coordinator or staff person with dedicated responsibility for transition planning and support	1	0	1	0
d.	Whether child welfare or juvenile justice agencies/facilities may have contact with children and youth following exit	1	0	1	0
e.	How Title I, Part D funds are to be used for transition planning, services, and/or support	1	0	1	0
f.	Other, please specify below.	1	0	1	0

B. Title I, Part D Program Administration, continued

B23. Thinking about your role as the Title I, Part D Coordinator for your agency, to what extent are the following activities related to transition planning and support a focus of your work?

Please select one answer in each row.

		Not a Focus	Minor Focus	Moderate Focus	Major Focus
a.	Creating a districtwide transition plan for facilities/programs	1	2	3	4
b.	Providing and/or encouraging professional development for facility staff on transition planning and support	1	2	3	4
c.	Creating indicators to assess transition planning and support and including the indicators in program monitoring	1	2	3	4
d.	Providing data and/or assisting facilities/programs in using data to identify innovative transition practices	1	2	3	4
e.	Facilitating and/or encouraging communication/coordination between Title I, Part Dfunded facilities/programs in this or other school districts	1	2	3	4
f.	Assisting Title I, Part Dfunded facilities/programs in overcoming barriers/challenges to student record/information sharing	1	2	3	4
g.	Other, please specify below.	1	2	3	4

C. Outcome Assessment and Utilization

C1. Does the state require your local educational agency to assess educational outcomes for students served by Title I, Part D funds?

Please select only one answer.

• Yes

• No

C2. Even if your state does not require the use of educational program outcomes measures, do you use them facilities/program for students served by Title I, Part D funds?

Please select only one answer.

• Yes

• No, Go to Question C5, on page 20

C3. How are educational program outcomes measured in the local facilities/programs receiving Title I, Part D funds through your agency?

Please select one answer in each row.

		Yes	No
a.	Standardized, summative assessments (e.g., state end-of-year assessment)	1	0
b.	Standardized, formative assessments (e.g., formal and informal assessment procedures conducted by teachers during the learning process to modify teaching and learning to improve student attainment)	1	0
c.	Informal assessments (e.g., teacher observation, student work)	1	0
d.	Course grades	1	0
e.	Course credits	1	0
g.	Other, please specify below.	1	0

C4. Are outcomes measured for any of the following specific subpopulations of students within the local facilities/programs receiving Title I, Part D funds through your agency?

Please select one answer in each row.

		Yes	No
a.	Students with disabilities	1	0
b.	English language learners	1	0
c.	Black students	1	0
d.	Hispanic/Latino students	1	0
e.	American Indian and/or Alaskan Native students	1	0
f.	By gender	1	0
g.	Other, please specify below.	1	0

C. Outcome Assessment and Utilization, continued

C5. Are the facilities/programs receiving Title I, Part D funds through your agency able to track student outcomes for children and youth served by Title I, Part D post-exit?

Please select only one answer.

• Yes, Go to Question C6

• No, Go to Question C7

C6. Which of the following post-exit, education-related student outcomes does your agency track for children and youth served by Title I, Part D?

Please select one answer in each row.

		Yes	No
a.	High school course credits awarded	1	0
b.	High school graduation rates and/or diplomas awarded	1	0
c.	High school equivalency certificates earned (e.g., GED, TASC, or HiSET)	1	0
d.	High school dropout rates	1	0
e.	Postsecondary education acceptance/enrollment	1	0
f.	Postsecondary education dropout/incompletion rates	1	0
g.	Career and technical certificates awarded	1	0
h.	Technical/training school acceptance/enrollment and/or apprenticeships	1	0
i.	Employment or other labor market outcomes	1	0

C7. Has your agency developed a formal program monitoring and/or program improvement process (e.g., continuous quality improvement) toward achieving state- and/or districtwide outcomes for students served by Title I, Part D?

Please select only one answer.

• Yes, Go to Question C8

• No, Go to Question C9 on page 21

C8. Does your state education agency require your agency to have a formal program monitoring and/or program improvement process for the local facilities/programs receiving Title I, Part D?

Please select only one answer.

• Yes

• No

C. Outcome Assessment and Utilization, continued

C9. To what extent do you think your agency is meeting its goal of improving education-related outcomes for children and youth in the juvenile justice and/or child welfare systems?

Please select only one answer.

• Not at all

• To a slight extent

• To some extent

• To a great extent

C10. How often does your agency use process data (e.g., data that track delivery of services to students, such as adherence to curriculum or children and youth participation in education activities, etc.) collected by your agency and/or by local facilities/programs for each of the following?

Please select only one answer in each row.

		Never	Rarely	Sometimes	Often
a.	Reviewing fidelity to facility/program Part D program plans	1	2	3	4
b.	Identifying areas for service delivery improvement when state and/or district Part D goals/outcomes are not met	1	2	3	4

C11. How often does your agency use outcome data (e.g., data that track gains in reading and mathematics, high school course credits awarded, or community school reenrollment) collected by your agency and/or by local facilities/programs for each of the following?

Please select only one answer in each row.

		Never	Rarely	Sometimes	Often
a.	Reviewing progress toward achieving state and/or district Part D goals/outcomes	1	2	3	4
b.	Identifying areas for service delivery improvement when state and/or district Part D goals/outcomes are not met	1	2	3	4

C12. Are there any comments or thoughts that you would like to share about on your experiences with Title I, Part D funds?

 

THANK YOU FOR COMPLETING THIS SURVEY!

OMB No. ####-####; Approval Expires on MM/DD/YYYY page 4