SSN Justification Memo

DEPARTMENT OF DEFENSE
DEFENSE HUMAN RESOURCES ACTIVITY
DEFENSE MANPOWER DATA CENTER
4800 MARK CENTER DRIVE, SUITE 04E25-01
ALEXANDRIA, VA 22350-6000

October 16, 2015
MEMORANDUM FOR DEFENSE PRIVACY AND CIVIL LIBERTIES DIVISION
THROUGH: OSD/JS PRIVACY OFFICE
SUBJECT: Justification for the Use of the Social Security Number in the Personnel Security
Breach Notification and Mitigation Services Records.
This memorandum is to satisfy the requirements of the Department of Defense Instruction
(DoDI) 1000.30, “Reduction of Social Security Number (SSN) Use Within DoD,” requiring
justification to collect and use the SSN in the Personnel Security Breach Notification and
Mitigation Services Records.
The purpose of this system is to have a central repository for providing notification
and the provisioning of breach mitigation services to individuals affected by the breach of certain
information in the Office of Personnel and Management (OPM) background investigation
databases. These records may also be used as a management tool for tracking, reporting, and
evaluating program effectiveness.
As required in DoDI 1000.30, the acceptable use for the SSN has been identified as 08,
Computer Matching. The Defense Manpower Data Center (DMDC) is assisting OPM in the
notification of those affected by the recent privacy breach of OPM’s background investigation
databases. Use of the SSN is the only common identifier between DMDC and OPM that would
facilitate breach notification assistance.
The System of Record Notice DMDC 20, Personnel Security Breach Notification and
Mitigation Services Records has been submitted to the Defense Privacy and Civil Liberties
Division (DPCLD) for publication. The electronic records are secured to protect (PII) in
accordance with the Privacy Act of 1974 and DoD 5400.11-R, “Department of Defense Privacy
Program.”
SNAVELYDIXON.MARY.M.11
16074377

Digitally signed by SNAVELYDIXON.MARY.M.1116074377
DN: c=US, o=U.S. Government, ou=DoD,
ou=PKI, ou=DODHRA, cn=SNAVELYDIXON.MARY.M.1116074377
Date: 2015.10.16 15:04:17 -04'00'

Mary Snavely-Dixon
Director