OMB No XXXX-XXXX
Exp. Date XX/XX/XXXX
CROSS-SITE
EVALUATION OF SAMHSA’S FY 2012 – FY 2015 PORTFOLIO OF
COOPERATIVE AGREEMENTS FOR STATE ADOLESCENT AND TRANSITIONAL AGED
YOUTH TREATMENT ENHANCEMENT AND DISSEMINATION DISCRETIONARY GRANT
PROGRAMS PROVIDER
SURVEY [SYT-ED/SYT-I]
Provider Survey
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Public Burden Statement: An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB control number for this project is XXXX-XXXX. Public reporting burden for this collection of information is estimated to average 1 hour per respondent per year, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to SAMHSA Reports Clearance Officer, 5600 Fishers Lane, Room 15E57-B, Rockville, Maryland, 20857.
Please begin survey on the next page →
The Substance Abuse and Mental Health Services Administration (SAMHSA) has contracted with RTI International and its partners—the University of Arizona’s Southwest Institute for Research on Women (SIROW) and Health and Education Research, Management, and Epidemiologic Services (HERMES), LLC—to conduct a cross-site evaluation of SAMHSA’s portfolio of Cooperative Agreements for State Adolescent and Transitional Aged Youth Treatment Enhancement and Dissemination discretionary grant programs.
You or your organization was identified as a substance abuse service provider that is part of the [Insert Grantee’s SYT-ED/SYT-I Program]. To improve upon and better understand the [SYT-ED/SYT-I] program we would like you to answer the following survey questions. This survey is part of the national evaluation of the SAMHSA-funded [SYT-ED/SYT-I] Program that is being conducted by the RTI team, and it aims to collect data to help identify program activities and services that are being implemented as part of the [SYT-ED/SYT-I] grant program and the impact these activities/services may have on client outcomes and treatment systems.
To best complete these questions, we recommend that an individual most familiar with your organization and its role within the [SYT-ED/SYT-I] program complete this survey. The questions in this survey ask about the services you or your organization provides and your experiences participating in the [SYT-ED/SYT-I] program.
Although we are funded by SAMHSA, we are not part of that federal agency (or any other federal agency). We are independent evaluators of the [SYT-ED/SYT-I] program. Your organization’s name will not appear in any report unless we specifically ask for and receive your approval. The information that you provide is completely voluntary; however, we hope that you will participate as we greatly value any information you can provide.
This survey contains the following modules:
organizational background;
client population and services provided;
project/program implementation activities;
sources of funding and outside partnerships; and
resources used and costs
The information you provide in this survey should reflect the period from <<insert date>> to <<insert date>>, unless otherwise indicated.
If you have any questions or need assistance in completing this survey, please contact Carolina Holt at [email protected] or 919-316-3561.
Thank you for your participation!
In this section we are gathering background information about you and your organization.
How long have you worked for this organization?
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0–5 months |
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6–11 months |
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1–2 years |
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3–4 years |
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5 or more years |
Were you hired as part of [Grantee’s SYT-ED/SYT-I Program]?
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Yes |
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No |
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Don’t know |
Which one of the following job titles best describes your position in this organization? (Please choose only one.)
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Organization director or senior manager |
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Program planner |
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Program implementation |
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Case manager/care coordinator |
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Clinical services director |
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Other (please specify): |
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Which of the following best describes your organization? (Please check all that apply.)
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Substance use disorder treatment provider |
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Co-occurring substance use and mental disorder treatment provider |
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Community-based |
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Tribal agency |
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Indian Health Service provider |
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Other (please specify): |
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How would you classify the ownership structure of your organization?
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Private, for-profit |
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Private, not-for-profit |
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Public, not-for-profit |
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Other (please specify): |
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For how many months has/had your organization been involved with the [Grantee’s SYT-ED/SYT-I Program]?
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Months (e.g., If less than 1 month, enter “0”; if 1 month enter “1”; if 2 years, enter “24”; etc.) |
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Is your organization still actively involved with the [Grantee’s SYT-ED/SYT-I Program] as part of its learning laboratory?
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Yes |
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No |
For how many months have you been personally involved with the [Grantee’s SYT-ED/SYT-I Program]?
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Months (e.g., If less than 1 month, enter “0”; if 1 month enter “1”; if 2 years, enter “24”; etc.) |
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In this section we are gathering aggregate information about the types of clients you serve, and the particular services you offer. As a reminder, the information you provide should reflect the period from <<insert date>> to <<insert date>>.
Approximately what percentage of your organization’s clients are served through [Grantee’s SYT-ED/SYT-I Program]?
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Please indicate the client population age groups your organization serves/served through [Grantee’s SYT-ED/SYT-I Program]. (Please check all that apply.)
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Adolescents: age 12 to 18 |
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Transitional Aged Youth: age 16 to 18 |
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Transitional Aged Youth: age 18 to 21 |
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Transitional Aged Youth: age 18 to 24 |
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Transitional Aged Youth: age 21 to 25 |
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Other (please specify): |
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Please briefly describe any special populations that are you are targeting because of your involvement with [Grantee’s SYT-ED/SYT-I Program].
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Approximately what percentage of the clients served through [Grantee’s SYT-ED/SYT-I Program] are diagnosed with substance use disorders only?
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% (e.g., If half of [SYT-ED/SYT-I] clients are diagnosed with substance use disorders only, then enter “50”; etc.) |
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Approximately what percentage of the clients served through [Grantee’s SYT-ED/SYT-I Program] are diagnosed with co-occurring mental health and substance use disorders?
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% (e.g., If half of [SYT-ED/SYT-I] clients are diagnosed with co-occurring mental health and substance use disorders only, then enter “50”; etc.) |
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Approximately what percentage of the clients served through [Grantee’s SYT-ED/SYT-I Program] have family members involved in the treatment and recovery process?
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% of clients with family involved to a great extent |
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% of clients with family involved to some extent |
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% of clients with little or no family involvement |
Can you briefly describe how family members are involved in the treatment and/or recovery process?
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Which of the following types of care are offered by your organization? Please include all types of care offered by your organization, not only those included in the [SYT-ED/SYT-I] program. (Please check all that apply.)
Day treatment
Inpatient/hospital (other than detox)
Outpatient, non-methadone
Outreach
Intensive outpatient
Residential/rehabilitation
Detoxification
Aftercare
Recovery support services (including case management services)
Other (please specify): ______________________________
Which specific clinical treatment and/or medical services does your organization provide as part of the [SYT-ED/SYT-I] program? (Please check all that apply.)
Outreach and engagement
Screening
Detoxification
Crisis intervention
Assessment
Treatment planning
Case management
Substance abuse counseling
Substance abuse education services
Trauma services
Medical care
Pharmacotherapy/Medication assisted treatment
Mental health services
Drug monitoring
Continuing care
Other (please specify): ______________________________
Which specific recovery support services does your organization provide as part of the [SYT-ED/SYT-I] program? (Please check all that apply.)
Peer-to-peer support
Parent/family/caregiver support
Youth and caregiver respite care
Technology support services
Therapeutic mentors
Behavioral health consultation
Vocational, educational, and transportation services
Child care
Other (please specify):
Do the services offered by your organization to [SYT-ED/SYT-I] funded clients differ from those services offered to clients not funded through the [SYT-ED/SYT-I] program?
Yes
No
Don’t know
19a. If yes, please describe how service offerings differ between [SYT-ED/SYT-I] funded clients and clients not funded through the [SYT-ED/SYT-I] program.
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For the period from <<insert date>> to <<insert date>>.what was your organization’s…
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Percentage of SYT-ED/SYT-I clients with:
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In this section we are gathering information about activities in which your organization has engaged in as part of implementing your [SYT-ED/SYT-I] project/program. As a reminder, the information you provide should reflect the period from <<insert date>> to <<insert date>>.
Which type of evidence-based screening(s)/assessment(s) is your organization implementing for the [Grantee’s SYT-ED/SYT-I Program]? (Please check all that apply.)
Comprehensive Adolescent Severity Inventory (CASI)
Teen Addiction Severity Index (T-ASI)
Global Appraisal of Individual Needs (GAIN-I)
GAIN Lite
GAIN SS
GAIN Q3
Other (please specify): _________________________
Which type of evidence-based treatment approach(es) is your organization implementing for the [Grantee’s SYT-ED/SYT-I Program]? (Please check all that apply.)
Family Support Network (FSN)
The Seven Challenges
Multidimensional Family Therapy (MDFT)
Adolescent Community Reinforcement Approach (A-CRA)
Brief Strategic Family Therapy
Family Behavior Therapy
Parenting with Love and Limits (PLL)
Multisystemic Therapy (MST) for Juvenile Offenders
Chestnut Health Systems – Bloomington Adolescent Outpatient (OP)
Intensive Outpatient Treatment Model
Other (please specify): _______________________
Have your staff received any training related to the [SYT-ED/SYT-I] program to help you with any aspect of implementing your [SYT-ED/SYT-I] project/program?
Yes
No, go to Question 27
Don’t know, go to Question 27
23a. If yes, please indicate the type of training they received. (Please check all that apply.)
Evidence-based screening/assessment
Evidence-based treatment
Trauma-informed services
Data collection/data management (e.g., GPRA)
Cultural training (e.g., competence, awareness, sensitivity)
Other (please specify): __________________________
For which of the following evidence-based screening/assessments have your staff received training as part of your involvement in [Grantee’s SYT-ED/SYT-I Program]? (Please check all that apply.)
Comprehensive Adolescent Severity Inventory (CASI)
Teen Addiction Severity Index (T-ASI)
Global Appraisal of Individual Needs (GAIN-I)
GAIN Lite
GAIN SS
GAIN Q3
Other (please specify): _________________________
For which of the following evidence-based treatment approaches have your staff received training as part of your involvement in [Grantee’s SYT-ED/SYT-I Program]? (Please check all that apply.)
Family Support Network (FSN)
The Seven Challenges
Multidimensional Family Therapy (MDFT)
Adolescent Community Reinforcement Approach (A-CRA)
Brief Strategic Family Therapy
Family Behavior Therapy
Parenting with Love and Limits (PLL)
Multisystemic Therapy (MST) for Juvenile Offenders
Chestnut Health Systems – Bloomington Adolescent Outpatient (OP)
Intensive Outpatient Treatment Model
Other (please specify): _______________________
For which trauma-informed services have staff received training as part of your involvement in [Grantee’s SYT-ED/SYT-I Program]?
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Does anyone in your organization or outside of your organization (e.g., staff from [Grantee’s Agency]) monitor fidelity to evidence-based assessment or treatment practices?
Yes
No
Don’t know
27a. If yes, please briefly describe the monitoring process and whether you have used this process to adapt the EBPs to your setting and target population.
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Have you modified the evidence-based practices that you use in your [SYT-ED/SYT-I] program in any way?
Yes
No
Don’t know
28a. If yes, please describe in what ways you have modified the evidence-based practices that you are using.
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For each of the following statements, indicate whether you strongly agree, agree, neither agree nor disagree, disagree, or strongly disagree.
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Strongly Agree |
Agree |
Neither Agree nor Disagree |
Disagree |
Strongly Disagree |
Don’t Know |
Not Applicable |
Staff were willing to adopt new evidence-based screenings/assessments |
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Staff received adequate training in evidence-based screenings/assessments |
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Staff were willing to adopt new evidence-based treatments |
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Staff received adequate training in evidence-based treatments |
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Staff were willing to adopt new trauma-informed services |
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Staff received adequate training in trauma-informed services |
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Does your organization have any outstanding workforce training needs?
Yes
No
Don’t know
30a. If yes, please specify the need(s) and for each how these needs could be addressed (e.g., “Need additional individualized technical assistance training”).
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Did your organization change its administrative policies to accommodate participation in the [SYT-ED/SYT-I] program?
Yes
No
Don’t know
31a. If yes, what type of administrative policies has your organization changed?
Electronic reporting
Screening policies
Billing procedures
Contracting procedures
Data collection for quality assurance
Other (please specify): __________________________
To what extent are/were the following factors barriers to delivering the [SYT-ED/SYT-I] program in your organization?
Please read each statement and choose the response that best describes your situation.
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To a very little extent |
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To some extent |
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To a very great extent |
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To what extent do/did the following factors support the delivery of the [SYT-ED/SYT-I] program in your organization?
Please read each statement and choose the statement that best describes your situation.
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To a very little extent |
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To some extent |
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In this section we are gathering information about sources of funding you may use to provide services, and information about your outside partnerships. As a reminder, unless specified differently, the information you provide should reflect the period from <<insert date>> to <<insert date>>.
[INITIAL SURVEY ADMINISTRATION ONLY: Prior to your involvement in the [SYT-ED/SYT-I] program, did your organization receive any federal, state or tribal funding?
Yes
No
Don’t know
34a. If yes, please indicate which of the following sources previously provided funding, and describe the services/activities that these funds supported. (Please check all that apply.)
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Past funding source |
Describe services/activities funded by these sources |
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Substance Abuse Prevention and Treatment Block Grant |
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Community Mental Health Services Block Grant |
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Medicaid |
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Other (please specify): |
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Does your organization currently receive federal, state, or tribal funding beyond funds received through the [SYT-ED/SYT-I] program?
Yes
No
Don’t know
35a. If yes, please indicate which of the following sources currently provide funding, and describe the services/activities that these funds support. (Please check all that apply.)
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Current funding source |
Describe services/activities funded by these sources |
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Substance Abuse Prevention and Treatment Block Grant |
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Community Mental Health Services Block Grant |
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Medicaid |
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Other (please specify): |
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Does your organization receive financial support from any private sources (e.g., foundations)?
Yes
No
Don’t know
36a. If yes, please specify what private sources provide financial support.
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How often does your organization collaborate with each of the following types of organizations to meet the needs of your client population?
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Never |
Rarely |
Occasionally |
Frequently |
Don’t know |
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Other substance abuse treatment providers |
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State substance abuse authority |
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Mental health treatment providers |
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State mental health authority |
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Primary care providers |
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Education, employment, or job training providers |
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Criminal justice agencies |
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State Medicaid offices |
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Family advocacy groups |
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Policymakers/legislators |
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Researchers/evaluators |
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Social services providers |
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Other (please specify): |
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What were the total costs (labor and nonlabor) that your organization incurred during the past fiscal year in implementing the [Grantee’s SYT-ED/SYT-I Program] to provide substance abuse treatment for youth with substance abuse and/or co-occurring disorders? Do not include the value of in-kind resources (e.g., volunteer labor or donated supplies) as these will be captured below.
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Total costs in past fiscal year? |
$ |
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What was the total labor expense (including all fringe benefits and payroll taxes) during the past fiscal year for paid employees implementing the [Grantee’s SYT-ED/SYT-I Program] within your organization to provide substance abuse treatment for youth with substance abuse and/or co-occurring disorders? These costs should include direct labor costs for clinical staff, management staff, and other support staff. Do not include the value of in-kind labor (e.g., volunteer labor) as it will be captured below.
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Total costs for paid employees in past fiscal year? |
$ |
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For all staff in your organization who are involved in the [Grantee’s SYT-ED/SYT-I Program], please record the job types/titles you currently employ. For each job type, please also indicate the total number of full-time equivalent (FTE) persons that you employ and the number of FTE persons of that type that you hired specifically for [Grantee’s SYT-ED/SYT-I Program]. Please also indicate the typical licensures/certifications held by staff members for each job type. For the FTEs, you may enter numbers up to two decimal places.
Helpful Hint: The question above refers to staff in terms of FTEs. FTE is the fraction of time that a staff member works relative to a full-time worker (i.e., 40 hours per week). Full-time equivalent calculations should be based on a 40 hour work week. In the example shown below, if you employ two counselors and both typically work 30 hours per week, then the number of full-time equivalent counselors you employ would be given by [(30 + 30) / 40 =] 1.5. If you hired one of these counselors because of your involvement with [Grantee’s SYT-ED/SYT-I Program], then the number of FTE persons newly hired would be (30/40 =) 0.75.
Job Type/Title |
FTEs |
Number of newly hired FTEs |
Licensure(s)/certification(s) |
EXAMPLE: Counselors |
1.5 |
0.75 |
National Certified Addiction Counselor, Level 1 (NCAC I) National Certified Adolescent Addiction Counselor (NCAAC) National Peer Recovery Support Specialist (NCPRSS) |
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FOR EXAMPLE
Suppose you have a contract
with a registered nurse (RN), and you pay $25,000 per year for this
RN to come in two days a week (or approximately 16 hours a week) to
deliver medical treatment for clients enrolled in your youth
program. The first line of the table below shows how you would
record this information.
Personnel type
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# of Hours/Year
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×
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Estimated Hourly Rate
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=
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Estimated Cost
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Registered Nurse |
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16 × 52 = 832 |
$ |
30.05 |
$ |
25,000 |
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Suppose you have a volunteer
that typically comes in 20 hours per week to help with your
administrative support for your youth program. If you had to hire
another staff person to fulfill the tasks that this volunteer
worker performs, you might have to pay an annual salary of $20,000.
The first line of the table below shows how you would record this
information.
FOR EXAMPLE
Job Type
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# of Hours/Year
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×
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Estimated Hourly Rate
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=
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Estimated Cost
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Administrative Assistant |
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20 × 52 = 1,040 |
$ |
19.23 |
$ |
20,000 |
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$ |
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$ |
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What were the total expenses for the building space used to implement your organization’s [Grantee’s SYT-ED/SYT-I Program] during the fiscal year? If you do not know the expenses for your building space, please provide an estimate of the square footage below in Question 45.
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Total Expense
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Total expense (e.g., mortgage or rent payment) |
$ |
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Does the expense reported in Question 11 represent the current market value of the space?
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Yes (Go to Question 46) |
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No (e.g., space is fully owned, provided “free,” or at a subsidized rate) (Go to Question 45) |
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Don’t Know (Go to Question 45) |
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How large was the total building space used by your organization to implement the [Grantee’s SYT-ED/SYT-I Program] during the fiscal year?
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Total Square Footage
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Square feet of total useable space |
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What was the total cost of any contracted services (e.g., laboratory services, repairs and maintenance, housekeeping, etc.) used by your organization to implement your [Grantee’s SYT-ED/SYT-I Program] during the fiscal year?
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FOR
EXAMPLEE
Suppose you have contracts with
a housekeeping company and a company that provides laboratory
services for your facilities in implementing the [Grantee’s
SYT-ED/SYT-I Program]. If you paid $1,200 for your housekeeping
services and $5,000 for your laboratory services, then you would
report $6,200 ($1,200 + $5,000) in the space provided for Question
46. In the space
provided for Question
47, you would
list housekeeping and laboratory services as the components
comprising the figure reported in Question
46.
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Description of service
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Contracted service 1 |
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Contracted service 2 |
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Contracted service 3 |
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Contracted service 4 |
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Contracted service 5 |
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Please list the total cost for supplies, materials, and minor equipment (e.g., medications, medical supplies, office supplies, housekeeping items, linens, food, postage, computers) used by your organization to implement your [Grantee’s SYT-ED/SYT-I Program] during the fiscal year.
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FOR
EXAMPLE
Suppose you purchase office
supplies for your facility to support implementation of your
[Grantee’s SYT-ED/SYT-I Program]. If you paid $2,000 for
these office supplies, then you would report $2,000 in the space
provided for Question
48. In the space
provided for Question
49, you would
list office supplies as the component comprising the figure
reported in Question
48.
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Description of supply, material, or minor equipment
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Supply, material, or equipment 1 |
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Supply, material, or equipment 2 |
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Supply, material, or equipment 3 |
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Supply, material, or equipment 4 |
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Supply, material, or equipment 5 |
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During the fiscal year, did you receive any supplies, materials, or minor equipment free of charge or in-kind?
___ |
Yes |
___ |
No (Go to Question 52) |
Please list the supplies, materials, or minor equipment that you received free of charge or in-kind.
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Description of supply, material, or minor equipment
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Supply, material, or equipment 1 |
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Supply, material, or equipment 2 |
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Supply, material, or equipment 3 |
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Supply, material, or equipment 4 |
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Supply, material, or equipment 5 |
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What was the total cost of all miscellaneous items (e.g., utilities, garbage, insurance, etc.) that were used by your organization to implement your [Grantee’s SYT-ED/SYT-I Program] during the fiscal year?
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Please list the types of miscellaneous items that are included in the total cost reported in Question 52.
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Description of item
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Miscellaneous item 1 |
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Miscellaneous item 2 |
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Miscellaneous item 3 |
|
Miscellaneous item 4 |
|
Miscellaneous item 5 |
|
During the fiscal year, did you receive any miscellaneous items free of charge or in-kind?
___ |
Yes |
___ |
No (Go to Question 56) |
Please list the miscellaneous items that you received free of charge or in-kind.
|
Description of item
|
Miscellaneous item 1 |
|
Miscellaneous item 2 |
|
Miscellaneous item 3 |
|
Miscellaneous item 4 |
|
Miscellaneous item 5 |
|
For the fiscal year, was there a standing overhead rate or administrative charge that was incurred by your organization in implementing its [Grantee’s SYT-ED/SYT-I Program] during the previous fiscal year?
___ |
Yes |
___ |
No Go to Question 61 |
Have you included this overhead rate or administrative charge in the cost information you have already provided in this questionnaire?
___ |
Yes Go to Question 61 |
___ |
No |
What was the overhead rate OR administrative charge?
Overhead Rate: |
|
% |
OR |
Administrative Charge: |
$ |
|
To which component is this overhead rate or administrative charge applied (check all that apply)?
___ |
Labor Costs |
|
___ |
Total Costs |
|
___ |
Other (please specify): |
|
If possible, please indicate the resources this overhead money provided to your family-centered treatment programs serving pregnant or postpartum women, their minor children, and other family members (e.g., billing, payrolls, marketing, legal services, other administrative tasks):
|
Description of resource
|
Overhead resource 1 |
|
Overhead resource 2 |
|
Overhead resource 3 |
|
Overhead resource 4 |
|
Overhead resource 5 |
|
Overall, how satisfied is your organization with the [Grantee’s SYT-ED/SYT-I Program]?
Very satisfied
Satisfied
Unsure
Dissatisfied
Very dissatisfied
No experience
If you have any suggestions or comments you would like to share regarding the [Grantee’s SYT-ED/SYT-I Program], please write them below.
|
Thank you for completing this survey!
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
Author | Parish, Will |
File Modified | 0000-00-00 |
File Created | 2021-01-23 |