Frequently Asked Questions 2016

Frequently Asked Questions

NPS Electronic Annual Financial Reports (AFRs)
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Where can I find the User’s Guides?
What is my Concessioner ID (ConcID)?
Who should I contact if I need help with my AFR?
Can I submit a paper copy of the AFR instead of an electronic copy?
Can I add other worksheets to the AFR Excel file?
How do I calculate deductions for Franchise Fees if I use the AFR Short Form?
Do any schedules on the AFR still need to be reviewed or audited ?
I am required to have my AFR audited or reviewed, how do I submit the opinion letter and other
documents from my CPA?
What should I do if I realize I made a mistake on my AFR after it has been submitted?

Q.

Where can I find the User’s Guides?

A.

The User’s Guides are posted at https://concessions.nps.gov/tools_afr.htm. This document provides
specific guidance for filling out and submitting an annual financial report (AFR).

Q.

What is my Concessioner ID (ConcID)?

A.

The concessioner ID is the middle part of your contract number, which can be found on the front page
of your contract. If your contract number is CC-BUIS002-07, for example, then your concID is BUIS002.

Q.

Who should I contact if I need help with my AFR?

A.

Call Thomas Drake at 303-987-6916, call Jamie Paradise at 303-987-6919, or email
[email protected].

Q.

Can I submit a paper copy of the AFR instead of an electronic copy?

A.

No, unless there are extenuating circumstances. If you are unable to submit an electronic copy, submit
a written request to the superintendent of the park where you operate describing the reason why and
requesting permission to submit a paper copy. If the superintendent approves your request, make two
copies of your AFR; send one to your park and one to the WASO office. This approval is granted on an
annual basis only; a written request to submit a paper copy would have to be submitted each year.

Q.

Can I add other worksheets to the AFR Excel file?

A.

No, if other worksheets are added to the AFR file, the file can’t be processed successfully. You can
attach additional documents to your email submission if needed.

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How do I calculate deductions for Franchise Fees if I use the AFR Short Form?

A.

Provide a supplemental attachment with notes on the deductions. An example worksheet for this
calculation is available on the AFR website titled “Short Form Fees Worksheet”. You may also fill in this
schedule and submit it as an additional document with your AFR.

Q.

Do any schedules on the AFR still need to be reviewed or audited ?

Frequently Asked Questions- NPS Annual Financial Reports
A.

Yes, the AFR Long Form includes space for two years of data on Schedules A, A-1, C, and E. Your CPA
should Audit or Review Schedules A through E. Make sure you submit the Opinion Letter and Notes to
the Financial Statements from your CPA with your AFR.

Q.

I am required to have my AFR audited or reviewed, how do I submit the opinion letter and other
documents from my CPA?

A.

PDF or Word copies of the review or audit documents should be submitted to the AFR website as
attachments to the AFR. See the User’s Guides for instructions. Please do not password-lock or
otherwise protect these files.

Q.

What should I do if I realize I made a mistake on my AFR after it has been submitted?

A.

First, let the concessions specialist at your park know about the mistake. Next, reopen your saved Excel
copy of the AFR and make the necessary changes. Lastly, resend the corrected Excel document to
[email protected] and indicate that it is a revised submission.

National Park Service WASO Commercial Services Program Contact Info
Note: If you have received permission from your Superintendent to submit a hard copy of the AFR, make two
copies of the AFR. Send one copy to the Park, and attach a copy of the letter of approval from your
Superintendent to the other copy and mail it to the address below.
WASO Commercial Services Mailing Address:
12795 W Alameda Parkway
Lakewood, CO 80228
Staff Contact Information:
Thomas Drake:
303-987-6916 (work)
303-349-3497 (cell)
[email protected]
Jamie Paradise:

303-987-6919 (work)
[email protected]

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