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pdfStudent Financial Aid
Integrated Postsecondary Education Data System (IPEDS) 2017-18
This IPEDS Student Financial Aid data collection instrument will be
used again during the 2017-18 data collection.
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for public institutions reporting on a fall cohort (academic
reporters)
Overview
IPEDS Student Financial Aid Component Overview
Public Academic Reporters
Welcome to the Student Financial Aid (SFA) component. The purpose of the SFA component is to collect information
about financial aid provided to various groups of undergraduate students and military/veteran educational benefits for
all students at your institution.
Changes to This Year’s SFA Component
There were no changes implemented for the 2016-17 data collection period.
Data Reporting Reminders
Undergraduate Student Groups
You will be asked to report information for different groups of students.
•
Group 1: All undergraduate students
•
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
•
Group 3: Of Group 2, students who paid the in-state/in-district tuition rate and were awarded
any grant/scholarship aid from the federal government, state/local government, or the
institution
•
Group 4: Of Group 2, students who paid the in-state/in-district tuition rate and were awarded
any Title IV federal student aid
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COA Revisions
Revisions to Cost of Attendance used to calculate the net price of attendance can be made in this component.
Consult the instructions and screens to make sure you are reporting the correct aid amounts for the correct groups of
students.
College Affordability and Transparency Lists
Net price amounts calculated in SFA will be used to populate the Department’s College Affordability and Transparency
lists.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
You will find optional text boxes throughout SFA. Context boxes allow you to provide more information about the data
you enter. Some of these context boxes may be made available to the public on College Navigator, so make sure that
the information you enter can be understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
Section 1: Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
Fall 2015
01 Group 1
All undergraduate students
02 Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03 Group 3
Of those in Group 2, those who paying the in-state or in-district tuition rate were
awarded grant or scholarship aid from the federal government, state/local government, or
the institution
04 Group 4
Of those in Group 2, those who paying the in-state or in-district tuition rate were
awarded any Title IV federal student aid
YOUR
PRIOR
YEAR DATA
Fall 2014
Section 1: Part B
Part B - Enter Information About Group 1
Part B includes information about Group 1. Group 1 students are ALL undergraduate students (including first-time
students) enrolled in Fall 2015.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
All undergraduate students
Grant or scholarship aid
Any time during
enrolled in Fall 2015
from the federal
academic year 2015-16
government
•
Grant or scholarship aid
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources known
to the institution
•
Loans to students from
the federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01.)
Aid Type
Fall 2015
2015-16
Number of Group Percentage of
Total amount of
Average
1 students who Group 1 students aid awarded to amount of aid
were awarded aid
who were
Group 1 students awarded to
awarded aid
Group 1
students
01 Grant or scholarship aid from the federal
government, state/local government, the
institution, and other sources known to
the institution (Do NOT include federal
student loans)
02 Pell grants
03 Federal student loans
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description.
These
context
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may
beon
posted
the
College
Navigator
website.
of
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description.
You may use the space below to provide context for data you've reported above. These context notes may
be posted on the College Navigator website and should be written to be understood by students and parents.
Section 1: Part C, Page 1
Part C, Page 1 - Enter Information about Group 2
Part C includes information about Group 2. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2015.
In the fields below, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition
rates. If your institution does not offer different rates, report all students as paying in-state tuition rates.
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A, Line 02)
Group 2 students:
01 01a paying in-district tuition rates
01b paying in-state tuition rates
01c paying out-of-state tuition rates
01d Unknown (calculated value)
This value is calculated using the following
formula: [A02-(C01a+C01b+C01c)]
Fall 2015
YOUR PRIOR YEAR
DATA
Fall 2015
Fall 2014
Number of Group
Percentage of
Percentage of
2 students
Group 2 students Group 2 students
Section 1: Part C, Page 2
Part C, Page 2 - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2015-16
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2015 through
aid from the
June 30, 2016.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•
For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled in Fall 2015
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)
Fall 2015
Group 2a
Of those in Group 2, those who were awarded any Federal Work Study,
loans to students, or grant or scholarship aid from the federal
government, state/local government, the institution, or other sources
known to the institution
(This number is carried forward from Part A, Line 02a)
Group 2b
Of those in Group 2, those who were awarded any loans to students or
grant or scholarship aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 02b)
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution
Aid Type
01 Grants or scholarships from the
federal government, state/local
government, or the institution
02 Federal grants
03
02a
Pell grants
02b
Other federal grants
YOUR
PRIOR YEAR
DATA
Fall 2015
Fall 2014
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students
State/local government grants or
scholarships
(grants/scholarships/waivers)
04 Institutional grants or scholarships
(scholarships/fellowships)
05 Loans to students
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notes
may
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posted
the
College
Navigator.
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description.
05a
Federal loans
05b
Other loans (including
private loans)
You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website and should be written to be understood by students and
parents. For example, institutions may report here other sources of private aid not included in the categories
above.
Section 1: Comparison Chart
Comparison Chart
Based on the information reported on the previous screens for Group 1 (all undergraduates) and Group 2 (full-time, firsttime degree/certificate-seeking undergraduates), this comparison chart seeks to help institutions check their reported
data. Assuming that the information on Groups 1 and 2 are correct, then the calculated fields for ‘All Other
Undergraduates’ should be the balance (Group 1 minus Group 2). If the balance does not check with your institution’s
calculations, please correct your reported numbers for Groups 1 and 2 before moving forward with the completion of the
SFA survey component.
Note: Data for the 'All Other Undergraduates' will appear in the IPEDS Data Center for data users, but not in College
Navigator.
Number of students
Pell grants
Federal Student
Loans
01 Group 1 (all undergraduates)
02 Number of students who were awarded
aid
03 Percentage who were awarded aid
04 Total amount of aid awarded
05 Average amount of aid awarded
06 Group 2 (Full-time first-time
undergraduates)
07 Number of students who were awarded
aid
08 Percentage who were awarded aid
09 Total amount of aid awarded
10 Average amount of aid awarded
11 All other undergraduates
(Line 01 - Line 06)
12 Number of students who were awarded
aid
(Line 02 - Line 07)
13 Percentage who were awarded aid
(Line 12 / Line 11)
14 Total amount of aid awarded
(Line 04 - Line 09)
15 Average amount of aid awarded
(Line 14 / Line 12)
Section 1: Cost of Attendance
Cost of attendance for full-time, first-time students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If
your institution participates in any Title IV programs (Pell, Stafford, etc.), you must complete all information. Estimates of
expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance report
used by the financial aid office in determining financial need. Please talk to your financial aid office to get these
numbers, to ensure that you are reporting correctly.
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
Charges for full academic year
2013-14
2014-15
2015-16
Published tuition and required fees:
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other
expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other
expenses
Off-campus (with family):
Other expenses
Section 1: Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015 who paid the in-state or in-district tuition rate and were awarded
grant or scholarship aid from the following sources: the federal government, state/local government, or the institution.
The information you report in this part will be used in Part F to calculate average institutional net price.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2015-16
•
Grant or scholarship aid from
enrolled in Fall 2015 who
state/local government
paid the in-state or in-district
•
Grant or scholarship aid from the
tuition rate and were
institution
awarded grant or scholarship
•
Do not include grant or scholarship
aid from the following
aid from private or other sources
sources: the federal
government, state/local
government, or the
institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Information from Part A:
YOUR
YOUR
2015-2016
PRIOR
PRIOR
YEAR DATA YEAR DATA
2013-2014 2014-2015
Group 3
Full-time, first-time degree/certificate-seeking undergraduate students who
paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid from the following sources: the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 03)
01
Report the number of Group 3 students with the
following living arrangements:
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2013-14
2014-15
Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02
Report the total amount of grant or scholarship aid from
the federal government, state/local government, or the
institution awarded to Group 3 students
03
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.
2015-16
Section 1: Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015 who paid the in-state or in-district tuition rate and were awarded
any Title IV federal student aid, including federal grants or federal student loans. The information you report in this part
will be used in Part G to calculate average institutional net price by income level.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from:
Any time during
degree/certificate-seeking
academic year 2015◦ federal government
undergraduate students
16
◦ state/local government
enrolled in Fall 2015 who
◦ institution
paid the in-state or in•
Do not include:
district tuition rate and
◦ grant or scholarship aid
were awarded any Title
from private or other
IV federal student aid
sources
◦ loan amounts
◦ Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Information from Part A:
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students who paid the in-state or in-district tuition rate and were
awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)
01
02
Report the number of Group 4 students with the
following living arrangements:
2013-14
2014-15
2015-16
YOUR PRIOR
YEAR DATA
2013-14
YOUR PRIOR
YEAR DATA
2014-15
2015-16
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]
Number of
Of those in
Of those in
Average
students
Column 1, the Column 1, the
amount of
who were
number who total amount of
federal,
awarded any were awarded
grant or
state/local,
Title IV aid
any grant or scholarship aid
and
(Group 4) scholarship aid awarded from institutional
from the
the following
grant or
following
sources: the
scholarship
sources: the
federal
aid awarded
federal
government,
to Group 4
government,
state/local
students
state/local
government, or
government, or the institution
the institution
2013-14
Col. 1
Col. 2
Col. 3
Col. 4
Income level
02a
$0-30,000
02b
$30,001-48,000
02c
$48,001-75,000
02d
$75,001-110,000
02e
$110,001 and
more
Total all income
levels
02f
2014-15
03
Income level
03a
Col. 2
Col. 1
Col. 2
Col. 3
Col. 4
Col. 3
Col. 4
$0-30,000
03b
$30,001-48,000
03c
$48,001-75,000
03d
$75,001-110,000
03e
$110,001 and
more
Total all income
levels
03f
Col. 1
2015-16
04
Income level
04a
$0-30,000
04b
$30,001-48,000
04c
$48,001-75,000
04d
$75,001-110,000
04e
$110,001 and
more
04f
Total all income
levels
You may use the space below to provide context for the data you've reported above.
Section 1: Part F
Part F – Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
01 Published tuition and required fees (lower of in-district or in
-state)
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with
family)
03c
Off-campus (not with
family)
04 Number of Group 3 students by living arrangement
04a
On-campus
04b
Off-campus (with
family)
04c
Off-campus (not with
family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07 Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08 Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 1: Part G
Part G – Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
01 Published tuition and required fees (lower of in-district or instate)
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with family)
03c
Off-campus (not with family)
04 Number of Group 4 students by living arrangement
04a
On-campus
04b
Off-campus (with family)
04c
Off-campus (not with family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance by income level
This value is calculated using the following formula:
[G01+G02+G05]
07 Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution
07a
$0-30,000
07b
$30,001-48,000
07c
$48,001-75,000
07d
$75,001-110,000
07e
$110,001 and more
08 Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06-G07]
08a
$0-30,000
08b
$30,001-48,000
08c
$48,001-75,000
08d
$75,001-110,000
08e
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End
of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
•
•
•
•
Report the total number of student recipients and the total dollar amounts for each program.
Student recipients can also include eligible dependents.
Consult with your campus certifying official, who may not be in the student financial aid office.
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your school participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for that student level or program.
Please do not leave a cell blank.
Type of
Number of students
Total dollar amount of
Average dollar amount of
benefit/assistance
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Post-9/11 GI Bill Benefits
Undergraduate students
Graduate students
Total
Department of Defense Tuition Assistance Program
Undergraduate students
Graduate students
Total
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
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NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Public Academic Reporters
Table of Contents
SFA Component has expanded from gathering data on only undergraduate survey component to all students
(undergraduates and graduate students) because of the new question on military servicemembers and veterans'
educational benefits. The survey instructions that follow are split into two sections. Section 1 discusses the portion of
the SFA component that asks questions about your undergraduate students only. Section 2 explains the portion of the
SFA component that ask questions about your military and veteran students. As you complete both sections of SFA,
please refer where to get help and note where the data will appear.
Where to Get Help
Where the Data Will Appear
Section 1. SFA - Undergraduate Students
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Student Cohort
What to Include
What NOT to Include
Detailed Instructions
Part A - Establish Your Groups
Part B - Financial Aid About Group 1
Part C - Enter Financial Aid About Group 2
Part D - Enter Financial Aid About Group 3
Part E - Enter Financial Aid About Group 4
Part F - Net Price Calculation for Group 3
Part G - Net Price Calculation for Group 4
Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Detailed Instructions
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
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Section 1. SFA - Undergraduate Students
Purpose of Component
The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about financial aid provided
to various groups of undergraduate students in order to meet requirements of the Higher Education Act of 1965 (HEA),
as amended. Item areas include:
•
•
•
•
•
•
Financial aid about all undergraduate students
Financial aid about all full-time, first-time degree/certificate-seeking students
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded grant aid. For public institutions, this includes only students who paid the in-state
or in-district tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded any Title IV federal student aid by income. For public institutions, this includes
only students who paid the in-state or in-district tuition rate. For program reporters, this includes only
students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded grant aid.
For public institutions, this includes only students who paid the in-state or in-district tuition rate. For program
reporters, this includes only students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded any Title IV
federal student aid by income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
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Who Must Report
Institutions that had undergraduate students enrolled during the prior academic year must report.
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
The institution’s financial aid system should be the beginning basis for reporting to this IPEDS component.
Data providers for this component should be familiar with college and university practices associated with student
financial aid. In general, there are two types of financial aid data that will be requested in this component. These types
are:
•
•
Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:
1. Financial aid information about the following student groups:
•
•
•
•
Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificate-seeking students
Group 3. Of the students in Group 2, those who paid the in-state or in-district tuition rate and were awarded
grant or scholarship aid from the following sources: the federal government, state/local government, or the
institution
Group 4. Of the students in Group 2, those who paid the in-state or in-district tuition rate and were awarded
Title IV federal student aid
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2. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students who paid
the in-state or in-district tuition rate and were awarded grant or scholarship aid during the reporting period
3. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students who paid
the in-state or in-district tuition rate and were awarded Title IV federal student aid during the reporting period
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students who paid the in-state or indistrict tuition rate and were awarded Title IV federal student aid during the reporting period
About the Data
Five different types of data appear in this component. There are data:
•
•
•
•
That institutions provide from their own financial aid records
That are prior year data, shown in red, which can be used as a comparison with the current year's data being
reported
That are carried forward from the IPEDS Fall Enrollment (EF) component and the IPEDS Institutional
Characteristics (IC) component that your institution completed in the most recent collections of those
components.
That are carried forward from one part of the Student Financial Aid component to another part to ensure that
the data are internally consistent
•
That are calculated from the other data elements
In the latter two cases, the data provider should check that the data that are carried forward and calculated are
consistent with the data in the institution's underlying financial aid records. If the data carried forward or calculated
are not consistent with the institution's records, then an error in data entry may have occurred.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected] ) for
resolution.
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Coverage
Reporting Period
The data reported for this component should be for the prior academic year.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled for the prior year as of
October 15 or as of the institution’s official fall reporting date.
What to Include
The following types of financial aid should be reported in this component:
•
•
•
•
•
•
Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the
U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal
Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants (ACG), National
Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance
for College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored
educational benefits programs.
Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no longer
treated as Estimated Financial Assistance for Federal Student Aid purposes. For more information, visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
Federal loans to students: Monies from the federal government that must be repaid for which the student is
the designated borrower. This type of aid includes all Title IV federal student loan aid such as Federal Perkins
Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Do not
include PLUS loans and other federal loans not made directly to the student.
State/local government grants (grants/scholarships/waivers): Grants that were awarded by your state
such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors
Scholarships. Include merit-based grants or scholarships that were provided by your state or local
government. Also include tuition and fee waivers for which your institution was reimbursed by a state or local
government agency.
Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and fellowships
granted and funded by the institution and/or individual departments within the institution and are limited to
students attending your institution. Also include scholarships targeted to certain individuals (e.g., based on
state of residence, major, or participation in athletic activities) for which the institution designates the
recipient. Also include institutional tuition and fee waivers for which your institution was not reimbursed by a
state or local government agency. This is not intended to include Federal Work Study.
Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an outside
organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).
Private loans to students: Monies that must be repaid to the lending institution for which the student is the
designated borrower. Include all institutionally- and privately-sponsored loans. Do not include loans that are
not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to loans
awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was awarded to
students. This amount may be different from the amount that was actually disbursed to students. For example, a
student may be awarded grant or scholarship aid at the beginning of the academic year but then leave the institution
before the entire amount is disbursed. In this case, institutions should report the original amount of grant or
scholarship aid that was awarded. For reporting loans to students, institutions should continue to report on loans that
were awarded to and accepted by the student.
Note also that different types of financial aid should be reported for different groups of students. Please review the
instructions and the screens carefully to ensure that you are reporting the correct types of financial aid in the
appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College Navigator and
used for the College Affordability and Transparency lists are a reflection of what students actually pay.
In cases where a student is awarded aid for multiple academic years within one aid year period, institutions should
report only aid awarded for the student’s first academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated count
should be given within a given aid category (e.g., Pell grants). However, a student can appear in more than one aid
category.
What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•
Students who were only graduate students at the institution during the reporting period
Students who were enrolled exclusively in courses not creditable toward a certificate/degree
Students who were enrolled exclusively in Continuing Education Units (CEUs)
Students who were exclusively auditing classes
Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.
Do not report military/veterans aid in Section 1. Such aid is ONLY reported in Section 2.
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Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the data you report on this screen will be
carried forward to other parts of the Student Financial Aid component.
Instructions:
In the fields provided, report the number of students in each of the following groups:
Item
Description
01.
Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled for the prior year as of October 15 or
your institution’s official fall reporting date. Include all new and continuing undergraduate students (full-time
students, part-time students, degree/certificate-seeking students, non-degree/certificate-seeking students,
and all others). This number will be preloaded from your institution's IPEDS Fall Enrollment component, but it
may be modified if necessary. If you have questions about the value that has been preloaded in this field,
please contact your institution’s IPEDS Keyholder.
02.
Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
Report the number of students who are full-time, first-time degree/certificate-seeking undergraduates. This
number will be preloaded from your institution's IPEDS Fall Enrollment component, but it may be modified if
necessary. If you have questions about the value that has been preloaded in this field, please contact your
institution’s IPEDS Keyholder.
02a.
Of those in Group 2, those who were awarded any Federal Work Study; loans to students;
or grant or scholarship aid from the federal government, state/local government, the
institution, or other sources known to the institution
02b.
Report the number of students who were awarded any of the following:
•
Federal Work Study;
•
Government and/or private loans to students;
•
Grant or scholarship aid from the federal government, state/local government, or the
institution; or
•
Grant or scholarship aid from other sources known to the institution, such as aid from
private sources (e.g., Rotary Club Scholarship).
Note that the students reported in Line 02a are not defined as a particular group because no
additional financial aid information will be collected about these students.
Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the institution
Report the number of students who were awarded any of the following:
•
Government and/or private loans to students; or
•
Grant or scholarship aid from the federal government, state/local government, or the
institution.
Note that the students reported in Line 02b are not defined as a particular group because no
additional financial aid information will be collected about these students.
03.
Group 3
Of those in Group 2, those who paid the in-state or in-district tuition rate and were awarded grant
or scholarship aid from the following sources: the federal government, state/local government, or
the institution
Report students who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid
from the following sources: the federal government, state/local government, or the institution. Do not include
students who were awarded aid only from other sources.
04.
Group 4
Of those in Group 2, those who paid the in-state or in-district tuition rate and were awarded any
Title IV federal student aid
Report students who paid the in-state or in-district tuition rate and who were awarded any Title IV federal
student aid (i.e., report students who were awarded federal grant aid or who were awarded federal work
study or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant), Teacher Education Assistance for College and Higher Education (TEACH)
Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL
Stafford Loan
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Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total amounts of aid they
were awarded by different aid types. Group 1 students are all undergraduate students enrolled in the prior fall.
For this part, report:
For These Students
· All undergraduate students
enrolled in the prior fall
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Grant or scholarship aid from
other sources known to the
institution
· Loans to students from the
federal government
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line
01)
Prior Fall
Carried forward from Part A
Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded to these students
for each type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, the
institution, and other sources known to the institution
Column 1. Report the number of students in Group 1 who were awarded grant or scholarship aid from
the federal government, state/local government, the institution, and other sources known to the
institution.
Column 2. The percentage of students in Group 1 who were awarded grant or scholarship aid is
calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal government,
state/local government, the institution, and other sources known to the institution awarded to Group 1
students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students is calculated
for you.
02.
Pell grants
Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not include any
other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 2. The percentage of Group 1 students who were awarded Pell grants is calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do not include
any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated for you.
03.
Federal student loans
Column 1. Report the number of Group 1 students who were awarded federal loans to students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 2. The percentage of Group 1 students who were awarded federal student loans is calculated
for you.
Column 3. Report the total dollar amount of federal student loans awarded to Group 1 students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 4. The average amount of federal student loans awarded to students in Group 1 is calculated
for you.
Context You may use the space below to provide context for the data you’ve reported. The information you
Box
enter in this context box may be posted on College Navigator and should be written to be understood
by students and parents. Make sure that your entries are free from grammatical and spelling errors.
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Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students who may be paying different tuition
rates. Group 2 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the
prior Fall.
Data carried forward from Part A include the following:
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A, Line
02)
Prior Fall
Carried forward from Part A
Instructions:
In the fields provided, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition
rates.
Item
Description
01.
01a.
Group 2 students paying in-district tuition rates
Column 1. Report the number of Group 2 students paying the in-district tuition rate.
Column 2. The percentage of Group 2 students paying the in-district tuition rate is calculated
for you.
01b.
Group 2 students paying in-state tuition rates
Column 1. Report the number of Group 2 students paying the in-state tuition rate.
Column 2. The percentage of Group 2 students paying the in-state tuition rate is calculated
for you.
01c.
Group 2 students paying out-of-state tuition rates
Column 1. Report the number of students in Group 2 paying the out-of-state tuition rate.
Column 2. The percentage of students in Group 2 paying the out-of-state tuition rate is
calculated for you.
01d.
Unknown (calculated value)
Column 1. The number of students in Group 2 whose tuition rate is unknown is generated
for you. This value is calculated using the following formula: [A02 – (C01a + C01b + C01c)].
Column 2. The percentage of students in Group 2 whose tuition rate is unknown is
calculated for you.
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Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total amounts of aid they
were awarded by different aid types. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the prior Fall.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid from the · Any time during the prior
degree/certificate-seeking
federal government
academic year
undergraduate students enrolled · Grant or scholarship aid from
in the prior Fall
state/local government
· Grant or scholarship from the
institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans or
loans made to anyone other than
the student
Data carried forward from Part A include the following:
Information from Part A:
Prior Fall
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded any
Federal Work Study, loans to students, or grant or
scholarship aid from the federal government,
state/local government, the institution, or other
sources known to the institution
(This number is carried forward from Part A, Line
02a)
Group 2b
Carried forward from Part A
Of those in Group 2, those who were awarded any
loans to students or grant or scholarship aid from
the federal government, state/local government, or
the institution
(This number is carried forward from Part A, Line
02b)
Two aid categories in this section are further disaggregated into subcategories. Because students may be awarded
more than one type of aid, the sum of the values you enter in the subcategories will not necessarily equal the value
you enter in the aid category. However, the total number of students reported for the aid category cannot exceed the
sum of subcategories. (For example, the number of students who were awarded federal grants cannot exceed the sum
of the number of students who were awarded Pell grants and the number who were awarded other federal grants). In
addition, the total number of students reported for an aid category must be at least as large as the largest of those
reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they were awarded for each
type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, and the
institution
Column 1. Report the number of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution. If a student
appears in more than one type of aid category in Lines 02 through 04, that student should only be
counted once for Line 01. Do not include students who were awarded only grants or scholarships from
private sources (e.g., Rotary Club Scholarship).
Column 2. The percentage of Group 2 students who were awarded one or more grants or scholarships
from the federal government, state/local government, or the institution will be calculated for you.
Column 3. The total dollar amount for Line 01 will be calculated for you. This value is calculated using
the following formula: [(Line 02, Column 3) + (Line 03, Column 3) + (Line 04, Column 3)].
Column 4. The average amount of grants or scholarships from the federal government, state/local
government, or the institution awarded to Group 2 students will be calculated for you.
02.
Federal grants
This aid category is disaggregated into the following two subcategories: Pell grants and other federal
grants.
Column 1. Report the number of Group 2 students who were awarded one or more grants from the
federal government. This includes Pell grants and other federal grants. If a student appears in more
than one type of aid category in Lines 02a or 02b, that student should only be counted once for Line 02.
Note that this number should be at least as large as the largest number reported in Line 02a,
Column 1 or Line 02b, Column 1. In addition, this number cannot exceed the sum of [(Line
02a, Column 1) + (Line 02b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants from the federal
government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is calculated using
the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group 2 students
will be calculated for you.
02a.
Pell grants
Column 1. Report the number of Group 2 students who were awarded a Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell grant will be
calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2 students will be calculated
for you.
02b.
Other federal grants
Column 1. Report the number of Group 2 students who were awarded other federal grants.
Other federal grants include Title IV grant aid other than a Pell grant.
Column 2. The percentage of students Group 2 students who were awarded other federal
grants will be calculated for you.
Column 3. Report the total dollar amount of all other federal grants awarded to Group 2
students.
Column 4. The average amount of other federal grants awarded to Group 2 students will be
calculated for you.
03.
State/local government grants or scholarships (grants/scholarships/waivers)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from a
state/local government. This includes grants, scholarships, or waivers funded by a state or local
government. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from a
state/local government will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from a state/local government
awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from a state/local government awarded to
Group 2 students will be calculated for you.
04.
Institutional grants or scholarships (scholarships/fellowships)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from the
institution. This includes grants, scholarships, or fellowships funded by the institution. Do not include
any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from the
institution will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from the institution awarded to
Group 2 students.
Column 4. The average amount of grants or scholarships from the awarded to Group 2 students will be
calculated for you.
05.
Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans to students.
This includes loans from the federal government and from other sources (including private lenders). If a
student appears in more than one type of loan category in Lines 05a or 05b, that student should only be
counted once for Line 05. Note that this number should be at least as large as the largest
number reported in Line 05a, Column 1 or Line 05b, Column 1. In addition, this number
cannot exceed the sum of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to students will
be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is calculated using
the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be calculated for
you.
05a.
Federal loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from the federal government. Do not include loans to others (e.g., PLUS loans to
parents) and do not include any other type of grant or loan aid.
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from the federal government
awarded to Group 2 students.
Column 4. The average amount of loans to students from the federal government awarded to
Group 2 students will be calculated for you.
05b.
Other loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from sources other than the federal government. This includes private loans to
students. Do not include loans to others (e.g., loans to parents).
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from sources other than the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from sources other than the
federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from sources other than the federal
government awarded to Group 2 students will be calculated for you.
Context You may use the space below to provide context for the data you’ve reported. For example, institutions
Box
may report in the context box other sources of private aid not included in the categories above (e.g.,
Rotary Club Scholarship). The information you enter in this context box may be posted on College
Navigator and should be written to be understood by students and parents. Make sure that your entries
are free from grammatical and spelling errors.
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If you made errors in the prior year reporting of cost of attendance, you can make changes in the SFA component,
there are no prior year revisions. Please refer to the instructions on reporting cost of attendance in the IC component.
Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3 students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following
sources: federal government, state/local government, or the institution. Students who were awarded only grant or
scholarship aid from private or other sources, or students who were awarded only non-grant aid should not be
included in this group.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid from the · Any time during the prior
degree/certificate-seeking
federal government
academic year
undergraduate students enrolled · Grant or scholarship aid from
in the prior fall who paid the instate/local government
state or in-district tuition rate and · Grant or scholarship from the
were awarded grant or scholarship institution
aid from the following sources: the · Do not include grant or
federal government, state/local
scholarship aid from private or
government, or the institution
other sources.
· Do not include students who
were awarded only grant or
scholarship aid from private or
other sources, or students who
were awarded only non-grant aid.
Information from Part A:
YOUR PRIOR
YEAR DATA
2013-14
Pre-loaded
YOUR PRIOR
YEAR DATA
2014-15
Pre-loaded
2015-16
Group 3
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who were awarded grant or
scholarship aid from the following sources: the
federal government, state/local government, or the
institution
(This number is carried forward from Part A, Line
03)
In this part, you will be asked to report living arrangement information for Group 3 students. The living arrangement
categories used in this component are the same categories used to describe living arrangements for Federal Student
Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal Student Aid
(FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled, she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution awarded to
these students.
Item Description
01.
Report the number of Group 3 students with the following living arrangements.
01a.
On-campus. Report the number of Group 3 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 3 students who lived off-campus with
their parents or guardians.
01c.
Off-campus (not with family). Report the number of Group 3 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A03 – (D01a +
D01b + D01c)], where A03 is the number of Group 3 students that you entered in Part A, Line
03. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
02.
Report the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
Report the total dollar amount of grants and scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students. Exclude grant or scholarship aid from
private sources (e.g., Rotary Club Scholarship) and exclude all loan aid.
03.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
The average grant or scholarship aid from the federal government, state/local government, or the
institution awarded to Group 3 students will be calculated for you. This value is calculated using the
following formula: [D02/A03]. This amount will be used in Part F to calculate net price.
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Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4 students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in the prior fall who paid
the in-state or in-district tuition rate and were awarded any Title IV federal student aid (i.e., students who were
awarded federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes the following:
•
•
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness
Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant),
Teacher Education Assistance for College and Higher Education (TEACH) Grant
Federal Work Study
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students enrolled in
the prior fall who paid the in-state
or in-district tuition rate and were
awarded any Title IV federal
student aid
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
Group 4
Pre-loaded
Pre-loaded
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who paid the in-state or indistrict tuition rate and were awarded any Title IV
federal student aid
(This number is carried forward from Part A, Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total amount of grant or
scholarship aid they were awarded by income level. To determine the income level of the student, use the income that
was used by the institution’s financial aid office to determine the student’s Expected Family Contribution (EFC). For
dependent students this will include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living arrangement.
Item Description
01.
Report the number of Group 4 students with the following living arrangements.
01a.
On-campus. Report the number of Group 4 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 4 students who lived off-campus with
their parents or guardians.
01c.
Off-campus (not with family). Report the number of Group 4 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A04 – (E01a +
E01b + E01c)], where A04 is the number of Group 4 students that you entered in Part A, Line
04. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid (column 1); the
number of Group 4 students who were awarded any grant or scholarship aid from the federal government, state/local
government, or the institution (column 2); and the total amount of grant or scholarship aid from the federal
government, state/local government, or the institution awarded to these students by income level (column 3).
Item
Description
02.
02a.
$0–30,000
Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02b.
$30,001–48,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02c.
$48,001–75,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02d.
$75,001–110,000Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02e.
$110,001 and
Column 1. Report the number of Group 4 students in this income level who
more
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02f.
Total all income Column 1. The total number of Group 4 students who were awarded any
levels
Title IV aid will be calculated for you.
Column 2. The total number of Group 4 students who were awarded any
grant or scholarship aid from the federal government, state/local
government, or the institution will be calculated for you.
Column 3. The total amount of grant or scholarship aid awarded to Group
4 students from the federal government, state/local government, or the
institution will be calculated for you.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students from the federal government, state/local government,
or the institution will be calculated for you.
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Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College Navigator. In addition,
the average net price calculated for this group will be used in the U.S. Department of Education's College Affordability
and Transparency lists.
The components used to estimate the average net price include the average total cost of attendance and the average
grant or scholarship aid awarded to Group 3 students. The total cost of attendance is the sum of published tuition and
required fees (Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room and
board and other expenses (Line 05). Information about cost of attendance is carried forward from data that your
institution reported in the Institutional Characteristics component of IPEDS. If you did not enter this information and
have questions about the values entered here, contact your institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees (lower of in-district or in-state)
The published tuition and required fees (lower of in-district or in-state rates) are carried forward
from data that your institution reported on the IPEDS Institutional Characteristics component, Part D
- Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula:
Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.
08.
Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in the prior fall who paid the in-state or in-district rate and were awarded grant or
scholarship aid from the federal government, state/local government, or the institution is calculated
for you. This value is calculated using the following formula: Line 06 – Line 07. The average net
price for Group 3 students will be posted on College Navigator and used in the U.S. Department of
Education's College Affordability and Transparency lists.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who paid the in-state or in-district tuition rate and were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College Navigator.
The components used to estimate the average net price include the average total cost of attendance and the average
grant or scholarship aid awarded to Group 4 students. The total cost of attendance is the sum of published tuition and
required fees (Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room and
board and other expenses (Line 05). Information about cost of attendance is carried forward from data that your
institution reported in the Institutional Characteristics component of IPEDS. If you did not enter this information and
have questions about the values entered here, contact your institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees (lower of in-district or in-state)
The published tuition and require fees (lower of in-district or in-state rates) are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula: Line 05 = [Line 03a*(Line 04a/(Line 04a+Line
04b+Line 04c))]+[Line 03b*(Line 04b/(Line 04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line
04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 4 students
These values are carried forward from Part E, Line 04, Column 4 for each income level.
08.
Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in the prior fall who paid the in-state or in-district rate and were awarded Title IV
federal student aid is calculated for you. These values are calculated for each income level using the
following formula: Line 06 – Line 07. The average net price for Group 4 students by income level will
be posted on College Navigator.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
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Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
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Detailed Instruction
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
For the Post-9/11 GI Bill benefit, please provide in the first column the number of students receiving the benefit during
the July 1-June 30 reporting period (see coverage above). In the second column, provide the total dollar amount for
each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
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date: 8/9/2016
Glossary
Term
Definition
Federal grants
(grants/educational
assistance funds)
Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell Grants and
Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored educational
benefits programs. (Used for reporting on the Student Financial Aid component)
Financial aid
Federal Work Study, grants, loans to students (government and/or private), assistantships, scholarships, fellowships,
tuition waivers, tuition discounts, employer aid (tuition reimbursement) and other monies (other than from
relatives/friends) provided to students to meet expenses. This excludes loans to parents.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first
time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also
includes students enrolled in the fall term who attended college for the first time in the prior summer term, and
students who entered with advanced standing (college credits earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more
contact hours a week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter
credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution.
Doctor's degree - Professional practice - as defined by the institution.
Institutional grants
Scholarships and fellowships granted and funded by the institution and/or individual departments within the
institution, (i.e., instruction, research, public service) that may contribute indirectly to the enhancement of these
programs . Includes scholarships targeted to certain individuals (e.g., based on state of residence, major field of
study, athletic team participation) for which the institution designates the recipient.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Loans to students
Any monies that must be repaid to the lending institution for which the student is the designated borrower. Includes
all Title IV subsidized and unsubsidized loans and all institutionally- and privately-sponsored loans. Does not include
PLUS and other loans made directly to parents.
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually
charged to first-time, full-time undergraduate students receiving student aid at an institution of higher education
after deducting such aid." In IPEDS, average institutional net price is generated by subtracting the average amount
of federal, state/local government, or institutional grant and scholarship aid from the total cost of attendance. Total
cost of attendance is the sum of published tuition and required fees (lower of in-district or in-state for public
institutions), books and supplies, and the weighted average for room and board and other expenses. Cost of
attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are
collected in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing
facility that is not owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility
that is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous
geographic area and used by the institution in direct support of or in a manner related to, the institution's
educational purposes.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Scholarships
Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards given to
undergraduate students.
State and local grants
Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly
SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which the institution was
reimbursed by a state agency. Local government grants include scholarships or gift-aid awarded directly to the
student. (Used for reporting Finance data for private for-profit institutions )
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for private institutions reporting on a fall cohort (academic
reporters)
Overview
IPEDS Student Financial Aid Component Overview
Private Academic Reporters
Welcome to the Student Financial Aid (SFA) component. The purpose of the SFA component is to collect
information about financial aid provided to various groups of undergraduate students and military/veteran
educational benefits for all students at your institution.
Changes to This Year’s SFA Component
There were no changes implemented for the 2016-17 data collection period.
Data Reporting Reminders
Undergraduate Student Groups
You will be asked to report information for different groups of undergraduate students.
•
Group 1: All undergraduate students
•
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
•
Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal
government, state/local government, or the institution
•
Group 4: Of Group 2, students who were awarded any Title IV federal student aid
Image description. SFA Overview End of image description.
COA Revisions
Revisions to Cost of Attendance used to calculate the net price of attendance can be made in this component.
Consult the instructions and screens to make sure you are reporting the correct aid amounts for the correct
groups of students.
College Affordability and Transparency Center's lists
Net price amounts calculated in SFA will be used to populate the Department’s College Affordability and
Transparency lists.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
You will find optional text boxes throughout SFA. Context boxes allow you to provide more information about the
data you enter. Some of these context boxes may be made available to the public on College Navigator, so
make sure that the entered information can be understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
Section 1: Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
Fall 2015
01 Group 1
All undergraduate students
02 Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03 Group 3
Of those in Group 2, those who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution
04 Group 4
Of those in Group 2, those who were awarded any Title IV federal student aid
YOUR
PRIOR
YEAR DATA
Fall 2014
Section 1: Part B
Part B - Enter Information About Group 1
Part B includes information about Group 1. Group 1 students are ALL undergraduate students (including first-time
students) enrolled in Fall 2015.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
All undergraduate students
Grant or scholarship aid
Any time during
enrolled in Fall 2015
from the federal
academic year 2015-16
government
•
Grant or scholarship aid
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources known
to the institution
•
Loans to students from
the federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01.)
Aid Type
Fall 2015
2015-16
Number of Group Percentage of
Total amount of
Average
1 students who Group 1 students aid awarded to amount of aid
were awarded aid
who were
Group 1 students awarded to
awarded aid
Group 1
students
01 Grant or scholarship aid from the federal
government, state/local government, the
institution, and other sources known to
the institution (Do NOT include federal
student loans)
02 Pell grants
03 Federal student loans
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator
website.
of
image End
description.
You may use the space below to provide context for data you've reported above. These context notes may
be posted on the College Navigator website and should be written to be understood by students and parents.
Section 1: Part C
Part C - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2015-16
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2015 through
aid from the
June 30, 2016.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•
For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled in Fall 2015
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)
Fall 2015
Group 2a
Of those in Group 2, those who were awarded any Federal Work Study,
loans to students, or grant or scholarship aid from the federal
government, state/local government, the institution, or other sources
known to the institution
(This number is carried forward from Part A, Line 02a)
Group 2b
Of those in Group 2, those who were awarded any loans to students or
grant or scholarship aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 02b)
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution
Aid Type
01 Grants or scholarships from the
federal government, state/local
government, or the institution
02 Federal grants
03
02a
Pell grants
02b
Other federal grants
YOUR
PRIOR YEAR
DATA
Fall 2015
Fall 2014
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students
State/local government grants or
scholarships
(grants/scholarships/waivers)
04 Institutional grants or scholarships
(scholarships/fellowships)
05 Loans to students
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.
05a
Federal loans
05b
Other loans (including
private loans)
You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website and should be written to be understood by students and
parents. For example, institutions may report here other sources of private aid not included in the categories
above.
Section 1: Comparison Chart
Comparison Chart
Based on the information reported on the previous screens for Group 1 (all undergraduates) and Group 2 (full-time, firsttime degree/certificate-seeking undergraduates), this comparison chart seeks to help institutions check their reported
data. Assuming that the information on Groups 1 and 2 are correct, then the calculated fields for ‘All Other
Undergraduates’ should be the balance (Group 1 minus Group 2). If the balance does not check with your institution’s
calculations, please correct your reported numbers for Groups 1 and 2 before moving forward with the completion of the
SFA survey component.
Note: Data for the 'All Other Undergraduates' will appear in the IPEDS Data Center for data users, but not in College
Navigator.
Number of students
Pell grants
Federal Student
Loans
01 Group 1 (all undergraduates)
02 Number of students who were awarded
aid
03 Percentage who were awarded aid
04 Total amount of aid awarded
05 Average amount of aid awarded
06 Group 2 (Full-time first-time
undergraduates)
07 Number of students who were awarded
aid
08 Percentage who were awarded aid
09 Total amount of aid awarded
10 Average amount of aid awarded
11 All other undergraduates
(Line 01 - Line 06)
12 Number of students who were awarded
aid
(Line 02 - Line 07)
13 Percentage who were awarded aid
(Line 12 / Line 11)
14 Total amount of aid awarded
(Line 04 - Line 09)
15 Average amount of aid awarded
(Line 14 / Line 12)
Section 1: Cost of Attendance
Cost of attendance for full-time, first-time students:
Please enter the amounts requested below. These data will be made available to the public on College Navigator. If
your institution participates in any Title IV programs (Pell, Stafford, etc.), you must complete all information. Estimates of
expenses for books and supplies, room and board, and other expenses are those from the Cost of Attendance report
used by the financial aid office in determining financial need. Please talk to your financial aid office to get these
numbers, to ensure that you are reporting correctly.
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
Charges for full academic year
2013-14
2014-15
2015-16
Published tuition and required fees:
In-district
Tuition
Required fees
Tuition + fees total
In-state
Tuition
Required fees
Tuition + fees total
Out-of-state
Tuition
Required fees
Tuition + fees total
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other
expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other
expenses
Off-campus (with family):
Other expenses
Section 1: Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015 who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution. The information you report in this part will be
used in Part F to calculate average institutional net price.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2015-16
•
Grant or scholarship aid from
enrolled in Fall 2015 who
state/local government
were awarded grant or
•
Grant or scholarship aid from the
scholarship aid from the
institution
following sources: the federal
•
Do not include grant or scholarship
government, state/local
aid from private or other sources
government, or the
institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
YOUR
YOUR
2015-2016
PRIOR
PRIOR
YEAR DATA YEAR DATA
2013-2014 2014-2015
Information from Part A:
Group 3
Full-time, first-time degree/certificate-seeking undergraduate students who
were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution
(This number is carried forward from Part A, Line 03)
01
Report the number of Group 3 students with the
following living arrangements:
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2013-14
2014-15
Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02
Report the total amount of grant or scholarship aid
awarded to Group 3 students from the following
sources: the federal government, state/local
government, or the institution
03
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.
2015-16
Section 1: Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2015 who were awarded any Title IV federal student aid, including
federal grants or federal student loans. The information you report in this part will be used in Part G to calculate average
institutional net price by income level.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from:
Any time during
degree/certificate-seeking
academic year 2015◦ federal government
undergraduate students
16
◦ state/local government
enrolled in Fall 2015 who
◦ institution
were awarded any Title
•
Do not include:
IV federal student aid
◦ grant or scholarship aid
from private or other
sources
◦ loan amounts
◦ Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Information from Part A:
2013-14
2014-15
2015-16
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)
01
02
Report the number of Group 4 students with the
following living arrangements:
YOUR PRIOR
YEAR DATA
2013-14
YOUR PRIOR
YEAR DATA
2014-15
2015-16
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]
Number of
Of those in
Of those in
Average
students
Column 1, the
Column 1, the
amount of
who were
number who
total amount of
federal,
awarded any were awarded
grant or
state/local,
Title IV aid
any grant or
scholarship aid
and
(Group 4) scholarship aid awarded from
institutional
from the
the following
grant or
following
sources: the
scholarship
sources: the
federal
aid awarded to
federal
government,
Group 4
government,
state/local
students
state/local
government, or
government, or the institution
the institution
2013-14
Col. 1
Col. 2
Col. 3
Col. 4
Income level
02a
$0-30,000
02b
$30,001-48,000
02c
$48,001-75,000
02d
$75,001-110,000
02e
$110,001 and
more
Total all income
levels
02f
2014-15
Col. 1
Col. 2
Col. 3
Col. 4
03
Income level
03a
$0-30,000
03b
$30,001-48,000
03c
$48,001-75,000
03d
$75,001-110,000
03e
$110,001 and
more
Total all income
levels
03f
2015-16
Col. 1
04
Income level
04a
$0-30,000
04b
$30,001-48,000
04c
$48,001-75,000
04d
$75,001-110,000
04e
Col. 2
$110,001 and
more
04f
Total all income
levels
You may use the space below to provide context for the data you've reported above.
Col. 3
Col. 4
Section 1: Part F
Part F – Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
01 Published tuition and required fees
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with
family)
03c
Off-campus (not with
family)
04 Number of Group 3 students by living arrangement
04a
On-campus
04b
Off-campus (with
family)
04c
Off-campus (not with
family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07 Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08 Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End
of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 1: Part G
Part G – Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
01 Published tuition and required fees
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with family)
03c
Off-campus (not with family)
04 Number of Group 4 students by living arrangement
04a
On-campus
04b
Off-campus (with family)
04c
Off-campus (not with family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance by income level
This value is calculated using the following formula:
[G01+G02+G05]
07 Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution
07a
$0-30,000
07b
$30,001-48,000
07c
$48,001-75,000
07d
$75,001-110,000
07e
$110,001 and more
08 Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06-G07]
08a
$0-30,000
08b
$30,001-48,000
08c
$48,001-75,000
08d
$75,001-110,000
08e
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
•
•
•
•
Report the total number of student recipients and the total dollar amounts for each program.
Student recipients can also include eligible dependents.
Consult with your campus certifying official, who may not be in the student financial aid office.
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your school participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for that student level or program.
Please do not leave a cell blank.
Type of
Number of students
Total dollar amount of
Average dollar amount of
benefit/assistance
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Post-9/11 GI Bill Benefits
Undergraduate students
Graduate students
Total
Department of Defense Tuition Assistance Program
Undergraduate students
Graduate students
Total
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
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Of
Education
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NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Private Academic Reporters
Table of Contents
SFA Component has expanded from gathering data on only undergraduate survey component to all students
(undergraduates and graduate students) because of the new question on military servicemembers and veterans'
educational benefits. The survey instructions that follow are split into two sections. Section 1 discusses the portion of
the SFA component that asks questions about your undergraduate students only. Section 2 explains the portion of the
SFA component that ask questions about your military and veteran students. As you complete both sections of SFA,
please refer where to get help and note where the data will appear.
Where to Get Help
Where the Data Will Appear
Section 1. SFA - Undergraduate Students
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Student Cohort
What to Include
What NOT to Include
Detailed Instructions
Part A - Establish Your Groups
Part B - Financial Aid About Group 1
Part C - Enter Financial Aid About Group 2
Part D - Enter Financial Aid About Group 3
Part E - Enter Financial Aid About Group 4
Part F - Net Price Calculation for Group 3
Part G - Net Price Calculation for Group 4
Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Detailed Instructions
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
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Section 1. SFA - Undergraduate Students
Purpose of Component
The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about financial aid provided
to various groups of undergraduate students in order to meet requirements of the Higher Education Act of 1965 (HEA),
as amended. Item areas include:
•
•
•
•
•
•
Financial aid about all undergraduate students
Financial aid about all full-time, first-time degree/certificate-seeking students
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded grant aid. For public institutions, this includes only students who paid the in-state
or in-district tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded any Title IV federal student aid by income. For public institutions, this includes
only students who paid the in-state or in-district tuition rate. For program reporters, this includes only
students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded grant aid.
For public institutions, this includes only students who paid the in-state or in-district tuition rate. For program
reporters, this includes only students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded any Title IV
federal student aid by income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
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Who Must Report
Institutions that had undergraduate students enrolled during the prior academic year must report.
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
The institution’s financial aid system should be the beginning basis for reporting to this IPEDS component.
Data providers for this component should be familiar with college and university practices associated with student
financial aid. In general, there are two types of financial aid data that will be requested in this component. These types
are:
•
•
Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:
1. Financial aid information about the following student groups:
•
•
•
•
Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificate-seeking students
Group 3. Of the students in Group 2, those who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution
Group 4. Of the students in Group 2, those who were awarded Title IV federal student aid
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2. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students who were
awarded grant or scholarship aid during the reporting period
3. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students who were
awarded Title IV federal student aid during the reporting period
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students who were awarded Title IV
federal student aid during the reporting period
About the Data
ive different types of data appear in this component. There are data:
•
•
•
•
•
That institutions provide from their own financial aid records
That are prior year data, shown in red, which can be used as a comparison with the current year's data being
reported
That are carried forward from the IPEDS Fall Enrollment (EF) component and the IPEDS Institutional
Characteristics (IC) component that your institution completed in the most recent collections of those
components.
That are carried forward from one part of the Student Financial Aid component to another part to ensure that
the data are internally consistent
That are calculated from the other data elements
In the latter two cases, the data provider should check that the data that are carried forward and calculated are
consistent with the data in the institution's underlying financial aid records. If the data carried forward or calculated
are not consistent with the institution's records, then an error in data entry may have occurred.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for this component should be for the prior academic year.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled in the prior academic year as
of October 15 or as of the institution’s official fall reporting date.
What to Include
The following types of financial aid should be reported in this component:
•
•
•
•
•
•
Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the
U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal
Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants (ACG), National
Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance
for College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored
educational benefits programs.
Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no longer
treated as Estimated Financial Assistance for Federal Student Aid purposes. For more information, visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
Federal loans to students: Monies from the federal government that must be repaid for which the student is
the designated borrower. This type of aid includes all Title IV federal student loan aid such as Federal Perkins
Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Do not
include PLUS loans and other federal loans not made directly to the student.
State/local government grants (grants/scholarships/waivers): Grants that were awarded by your state
such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors
Scholarships. Include merit-based grants or scholarships that were provided by your state or local
government. Also include tuition and fee waivers for which your institution was reimbursed by a state or local
government agency.
Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and fellowships
granted and funded by the institution and/or individual departments within the institution and are limited to
students attending your institution. Also include scholarships targeted to certain individuals (e.g., based on
state of residence, major, or participation in athletic activities) for which the institution designates the
recipient. Also include institutional tuition and fee waivers for which your institution was not reimbursed by a
state or local government agency. This is not intended to include Federal Work Study.
Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an outside
organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).
Private loans to students: Monies that must be repaid to the lending institution for which the student is the
designated borrower. Include all institutionally- and privately-sponsored loans. Do not include loans that are
not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to loans
awarded to and accepted by students. For reporting grant or scholarship aid, institutions should report on aid that was
awarded to students. This amount may be different from the amount that was actually disbursed to students. For
example, a student may be awarded grant or scholarship aid at the beginning of the academic year but then leave the
institution before the entire amount is disbursed. In this case, institutions should report the original amount of grant or
scholarship aid that was awarded. For reporting loans to students, institutions should continue to report on loans that
were awarded to and accepted by the student.
Note also that different types of financial aid should be reported for different groups of students. Please review the
instructions and the screens carefully to ensure that you are reporting the correct types of financial aid in the
appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College Navigator and
used for the College Affordability and Transparency lists are a reflection of what students actually pay.
In cases where a student is awarded aid for multiple academic years within one aid year period, institutions should
report only aid awarded for the student’s first academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated count
should be given within a given aid category (e.g., Pell grants). However, a student can appear in more than one aid
category.
What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•
Students who were only graduate students at the institution during the reporting period
Students who were enrolled exclusively in courses not creditable toward a certificate/degree
Students who were enrolled exclusively in Continuing Education Units (CEUs)
Students who were exclusively auditing classes
Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.
Do not report military/veterans aid in Section 1. Such aid is ONLY reported in Section 2.
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Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the data you report on this screen will be
carried forward to other parts of the Student Financial Aid component.
Instructions:
In the fields provided, report the number of students in each of the following groups:
Item
Description
01.
Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled for the prior year as of October 15 or
your institution’s official fall reporting date. Include all new and continuing undergraduate students (full-time
students, part-time students, degree/certificate-seeking students, non-degree/certificate-seeking students,
and all others). This number will be preloaded from your institution's IPEDS Fall Enrollment component, but it
may be modified if necessary. If you have questions about the value that has been preloaded in this field,
please contact your institution’s IPEDS Keyholder.
02.
Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
Report the number of students who are full-time, first-time degree/certificate-seeking undergraduates. This
number will be preloaded from your institution's IPEDS Fall Enrollment component, but it may be modified if
necessary. If you have questions about the value that has been preloaded in this field, please contact your
institution’s IPEDS Keyholder.
02a.
Of those in Group 2, those who were awarded any Federal Work Study; loans to students;
or grant or scholarship aid from the federal government, state/local government, the
institution, or other sources known to the institution
02b.
Report the number of students who were awarded any of the following:
•
Federal Work Study;
•
Government and/or private loans to students;
•
Grant or scholarship aid from the federal government, state/local government, or the
institution; or
•
Grant or scholarship aid from other sources known to the institution, such as aid from
private sources (e.g., Rotary Club Scholarship).
Note that the students reported in Line 02a are not defined as a particular group because no
additional financial aid information will be collected about these students.
Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the institution
Report the number of students who were awarded any of the following:
•
Government and/or private loans to students; or
•
Grant or scholarship aid from the federal government, state/local government, or the
institution.
Note that the students reported in Line 02b are not defined as a particular group because no
additional financial aid information will be collected about these students.
03.
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid from the following sources:
the federal government, state/local government, or the institution
Report students who were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution. Do not include students who were awarded aid only
from other sources.
04.
Group 4
Of those in Group 2, those who were awarded any Title IV federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report students who were awarded
federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant), Teacher Education Assistance for College and Higher Education (TEACH)
Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL
Stafford Loan
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Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total amounts of aid they
were awarded by different aid types. Group 1 students are all undergraduate students enrolled in the prior fall.
For this part, report:
For These Students
· All undergraduate students
enrolled in the prior fall
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Grant or scholarship aid from
other sources known to the
institution
· Loans to students from the
federal government
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line
01)
Prior Fall
Carried forward from Part A
Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded to these students
for each type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, the
institution, and other sources known to the institution
Column 1. Report the number of students in Group 1 who were awarded grant or scholarship aid from
the federal government, state/local government, the institution, and other sources known to the
institution.
Column 2. The percentage of students in Group 1 who were awarded grant or scholarship aid is
calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal government,
state/local government, the institution, and other sources known to the institution awarded to Group 1
students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students is calculated
for you.
02.
Pell grants
Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not include any
other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 2. The percentage of Group 1 students who were awarded Pell grants is calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do not include
any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated for you.
03.
Federal student loans
Column 1. Report the number of Group 1 students who were awarded federal loans to students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 2. The percentage of Group 1 students who were awarded federal student loans is calculated
for you.
Column 3. Report the total dollar amount of federal student loans awarded to Group 1 students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 4. The average amount of federal student loans awarded to students in Group 1 is calculated
for you.
Context You may use the space below to provide context for the data you’ve reported. The information you
Box
enter in this context box may be posted on College Navigator and should be written to be understood
by students and parents. Make sure that your entries are free from grammatical and spelling errors.
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Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total amounts of aid they
were awarded by different aid types. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the prior Fall.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid from the · Any time during the prior
degree/certificate-seeking
federal government
academic year
undergraduate students enrolled · Grant or scholarship aid from
in the prior Fall
state/local government
· Grant or scholarship from the
institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans or
loans made to anyone other than
the student
Data carried forward from Part A include the following:
Information from Part A:
Group 2a
Of those in Group 2, those who were awarded any
Federal Work Study, loans to students, or grant or
scholarship aid from the federal government,
state/local government, the institution, or other
sources known to the institution
(This number is carried forward from Part A, Line
02a)
Group 2b
Of those in Group 2, those who were awarded any
loans to students or grant or scholarship aid from
the federal government, state/local government, or
the institution
Prior Fall
Carried forward from Part A
Carried forward from Part A
(This number is carried forward from Part A, Line
02b)
Two aid categories in this section are further disaggregated into subcategories. Because students may be awarded
more than one type of aid, the sum of the values you enter in the subcategories will not necessarily equal the value
you enter in the aid category. However, the total number of students reported for the aid category cannot exceed the
sum of subcategories. (For example, the number of students who were awarded federal grants cannot exceed the sum
of the number of students who were awarded Pell grants and the number who were awarded other federal grants). In
addition, the total number of students reported for an aid category must be at least as large as the largest of those
reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they were awarded for each
type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, and the
institution
Column 1. Report the number of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution. If a student
appears in more than one type of aid category in Lines 02 through 04, that student should only be
counted once for Line 01. Do not include students who were awarded only grants or scholarships from
private sources (e.g., Rotary Club Scholarship).
Column 2. The percentage of Group 2 students who were awarded one or more grants or scholarships
from the federal government, state/local government, or the institution will be calculated for you.
Column 3. The total dollar amount for Line 01 will be calculated for you. This value is calculated using
the following formula: [(Line 02, Column 3) + (Line 03, Column 3) + (Line 04, Column 3)].
Column 4. The average amount of grants or scholarships from the federal government, state/local
government, or the institution awarded to Group 2 students will be calculated for you.
02.
Federal grants
This aid category is disaggregated into the following two subcategories: Pell grants and other federal
grants.
Column 1. Report the number of Group 2 students who were awarded one or more grants from the
federal government. This includes Pell grants and other federal grants. If a student appears in more
than one type of aid category in Lines 02a or 02b, that student should only be counted once for Line 02.
Note that this number should be at least as large as the largest number reported in Line 02a,
Column 1 or Line 02b, Column 1. In addition, this number cannot exceed the sum of [(Line
02a, Column 1) + (Line 02b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants from the federal
government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is calculated using
the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group 2 students
will be calculated for you.
02a.
Pell grants
Column 1. Report the number of Group 2 students who were awarded a Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell grant will be
calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2 students will be calculated
for you.
02b.
Other federal grants
Column 1. Report the number of Group 2 students who were awarded other federal grants.
Other federal grants include Title IV grant aid other than a Pell grant.
Column 2. The percentage of students Group 2 students who were awarded other federal
grants will be calculated for you.
Column 3. Report the total dollar amount of all other federal grants awarded to Group 2
students.
Column 4. The average amount of other federal grants awarded to Group 2 students will be
calculated for you.
03.
State/local government grants or scholarships (grants/scholarships/waivers)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from a
state/local government. This includes grants, scholarships, or waivers funded by a state or local
government. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from a
state/local government will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from a state/local government
awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from a state/local government awarded to
Group 2 students will be calculated for you.
04.
Institutional grants or scholarships (scholarships/fellowships)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from the
institution. This includes grants, scholarships, or fellowships funded by the institution. Do not include
any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from the
institution will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from the institution awarded to
Group 2 students.
Column 4. The average amount of grants or scholarships from the awarded to Group 2 students will be
calculated for you.
05.
Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans to students.
This includes loans from the federal government and from other sources (including private lenders). If a
student appears in more than one type of loan category in Lines 05a or 05b, that student should only be
counted once for Line 05. Note that this number should be at least as large as the largest
number reported in Line 05a, Column 1 or Line 05b, Column 1. In addition, this number
cannot exceed the sum of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to students will
be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is calculated using
the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be calculated for
you.
05a.
Federal loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from the federal government. Do not include loans to others (e.g., PLUS loans to
parents) and do not include any other type of grant or loan aid.
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from the federal government
awarded to Group 2 students.
Column 4. The average amount of loans to students from the federal government awarded to
Group 2 students will be calculated for you.
05b.
Other loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from sources other than the federal government. This includes private loans to
students. Do not include loans to others (e.g., loans to parents).
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from sources other than the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from sources other than the
federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from sources other than the federal
government awarded to Group 2 students will be calculated for you.
Context You may use the space below to provide context for the data you’ve reported. For example, institutions
Box
may report in the context box other sources of private aid not included in the categories above (e.g.,
Rotary Club Scholarship). The information you enter in this context box may be posted on College
Navigator and should be written to be understood by students and parents. Make sure that your entries
are free from grammatical and spelling errors.
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Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3 students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who were awarded grant or scholarship aid from the following sources: federal government, state/local
government, or the institution. Students who were awarded only grant or scholarship aid from private or other
sources, or students who were awarded only non-grant aid should not be included in this group.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid from the · Any time during the prior
degree/certificate-seeking
federal government
academic year.
undergraduate students enrolled · Grant or scholarship aid from
in the prior fall who were awarded state/local government
grant or scholarship aid from the · Grant or scholarship from the
following sources: the federal
institution
government, state/local
· Do not include grant or
government, or the institution
scholarship aid from private or
· Do not include students who
other sources.
were awarded only grant or
scholarship aid from private or
other sources, or students who
were awarded only non-grant aid.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
Group 3
Pre-loaded
Pre-loaded
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who were awarded grant or
scholarship aid from the following sources: the
federal government, state/local government, or the
institution
(This number is carried forward from Part A, Line
03)
Note: In this part, you will be asked to report living arrangement information for Group 3 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled, she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution awarded to
these students.
Item Description
01.
Report the number of Group 3 students with the following living arrangements.
01a.
On-campus. Report the number of Group 3 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 3 students who lived off-campus with
their parents or guardians.
01c.
Off-campus (not with family). Report the number of Group 3 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A03 – (D01a +
D01b + D01c)], where A03 is the number of Group 3 students that you entered in Part A, Line
03. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
02.
Report the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
Report the total dollar amount of grants and scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students. Exclude grant or scholarship aid from
private sources (e.g., Rotary Club Scholarship) and exclude all loan aid.
03.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
The average grant or scholarship aid from the federal government, state/local government, or the
institution awarded to Group 3 students will be calculated for you. This value is calculated using the
following formula: [D02/A03]. This amount will be used in Part F to calculate net price.
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Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4 students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in the prior fall who were
awarded any Title IV federal student aid (i.e., students who were awarded federal grant aid or who were awarded
federal work study or federal student loans)
Title IV federal student aid includes the following:
•
•
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness
Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant),
Teacher Education Assistance for College and Higher Education (TEACH) Grant
Federal Work Study
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students enrolled in
the prior fall who were awarded
any Title IV federal student aid
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
Group 4
Pre-loaded
Pre-loaded
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who were awarded any Title
IV federal student aid
(This number is carried forward from Part A, Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total amount of grant or
scholarship aid they were awarded by income level. To determine the income level of the student, use the income that
was used by the institution’s financial aid office to determine the student’s Expected Family Contribution (EFC). For
dependent students this will include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living arrangement.
Item Description
01.
Report the number of Group 4 students with the following living arrangements.
01a.
On-campus. Report the number of Group 4 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 4 students who lived off-campus with
their parents or guardians.
01c.
Off-campus (not with family). Report the number of Group 4 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A04 – (E01a +
E01b + E01c)], where A04 is the number of Group 4 students that you entered in Part A, Line
04. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid (column 1); the
number of Group 4 students who were awarded any grant or scholarship aid from the federal government, state/local
government, or the institution (column 2); and the total amount of grant or scholarship aid from the federal
government, state/local government, or the institution awarded to these students by income level (column 3).
Item
Description
02.
02a.
$0–30,000
Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02b.
$30,001–48,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02c.
$48,001–75,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02d.
$75,001–110,000Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
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02e.
$110,001 and
more
02f.
Total all income
levels
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
Column 1. The total number of Group 4 students who were awarded any
Title IV aid will be calculated for you.
Column 2. The total number of Group 4 students who were awarded any
grant or scholarship aid from the federal government, state/local
government, or the institution will be calculated for you.
Column 3. The total amount of grant or scholarship aid awarded to Group
4 students from the federal government, state/local government, or the
institution will be calculated for you.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students from the federal government, state/local government,
or the institution will be calculated for you.
Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who were awarded grant or scholarship aid from the following sources: the federal government, state/local
government, or the institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College Navigator. In addition,
the average net price calculated for this group will be used in the U.S. Department of Education's College Affordability
and Transparency lists.
The components used to estimate the average net price include the average total cost of attendance and the average
grant or scholarship aid awarded to Group 3 students. The total cost of attendance is the sum of published tuition and
required fees (Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room and
board and other expenses (Line 05). Information about cost of attendance is carried forward from data that your
institution reported in the Institutional Characteristics component of IPEDS. If you did not enter this information and
have questions about the values entered here, contact your institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees
The published tuition and required fees are carried forward from data that your institution reported
on the IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula:
Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.
08.
Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in the prior fall who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution is calculated for you. This value is calculated
using the following formula: Line 06 – Line 07. The average net price for Group 3 students will be
posted on College Navigator and used in the U.S. Department of Education's College Affordability
and Transparency lists.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in the prior
fall who were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College Navigator.
The components used to estimate the average net price include the average total cost of attendance and the average
grant or scholarship aid awarded to Group 4 students. The total cost of attendance is the sum of published tuition and
required fees (Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room and
board and other expenses (Line 05). Information about cost of attendance is carried forward from data that your
institution reported in the Institutional Characteristics component of IPEDS. If you did not enter this information and
have questions about the values entered here, contact your institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees
The published tuition and require fees are carried forward from data that your institution reported on
the IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula: Line 05 = [Line 03a*(Line 04a/(Line 04a+Line
04b+Line 04c))]+[Line 03b*(Line 04b/(Line 04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line
04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 4 students
These values are carried forward from Part E, Line 04, Column 4 for each income level.
08.
Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in the prior fall who were awarded Title IV federal student aid is calculated for you.
These values are calculated for each income level using the following formula: Line 06 – Line 07.
The average net price for Group 4 students by income level will be posted on College Navigator.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
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Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
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Detailed Instruction
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
For the Post-9/11 GI Bill benefit, please provide in the first column the number of students receiving the benefit during
the July 1-June 30 reporting period (see coverage above). In the second column, provide the total dollar amount for
each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
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date: 8/9/2016
Glossary
Term
Definition
Federal grants
(grants/educational
assistance funds)
Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell Grants and
Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored educational
benefits programs. (Used for reporting on the Student Financial Aid component)
Financial aid
Federal Work Study, grants, loans to students (government and/or private), assistantships, scholarships, fellowships,
tuition waivers, tuition discounts, employer aid (tuition reimbursement) and other monies (other than from
relatives/friends) provided to students to meet expenses. This excludes loans to parents.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first
time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also
includes students enrolled in the fall term who attended college for the first time in the prior summer term, and
students who entered with advanced standing (college credits earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more
contact hours a week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter
credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution.
Doctor's degree - Professional practice - as defined by the institution.
Institutional grants
Scholarships and fellowships granted and funded by the institution and/or individual departments within the
institution, (i.e., instruction, research, public service) that may contribute indirectly to the enhancement of these
programs . Includes scholarships targeted to certain individuals (e.g., based on state of residence, major field of
study, athletic team participation) for which the institution designates the recipient.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Loans to students
Any monies that must be repaid to the lending institution for which the student is the designated borrower. Includes
all Title IV subsidized and unsubsidized loans and all institutionally- and privately-sponsored loans. Does not include
PLUS and other loans made directly to parents.
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually
charged to first-time, full-time undergraduate students receiving student aid at an institution of higher education
after deducting such aid." In IPEDS, average institutional net price is generated by subtracting the average amount
of federal, state/local government, or institutional grant and scholarship aid from the total cost of attendance. Total
cost of attendance is the sum of published tuition and required fees (lower of in-district or in-state for public
institutions), books and supplies, and the weighted average for room and board and other expenses. Cost of
attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are
collected in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing
facility that is not owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility
that is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous
geographic area and used by the institution in direct support of or in a manner related to, the institution's
educational purposes.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Scholarships
Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards given to
undergraduate students.
State and local grants
Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly
SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which the institution was
reimbursed by a state agency. Local government grants include scholarships or gift-aid awarded directly to the
student. (Used for reporting Finance data for private for-profit institutions )
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
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IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for institutions reporting on a full-year cohort (public
program reporters)
Overview
IPEDS Student Financial Aid Component Overview
Program Reporters
Welcome to the Student Financial Aid (SFA) component. The purpose of the SFA component is to collect information
about financial aid provided to various groups of undergraduate students and military/veteran educational benefits for
all students at your institution.
Changes to This Year’s SFA Component
There were no changes implemented for the 2016-17 data collection period.
Data Reporting Reminders
Undergraduate Student Groups
You will be asked to report information for different groups of students.
•
Group 1: All undergraduate students
•
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
•
Group 3: Of Group 2, students enrolled in the institution’s largest program and were awarded
any grant/scholarship aid from the federal government, state/local government, or the
institution. For public institutions, include only those students paying the in-state or in-district
tuition rate.
•
Group 4: Of Group 2, students enrolled in the institution’s largest program and were awarded
any Title IV federal student aid. For public institutions, include only those students paying the
in-state or in-district tuition rate.
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COA Revisions
Revisions to Cost of Attendance used to calculate the net price of attendance can be made in this component.
Consult the instructions and screens to make sure you are reporting the correct aid amounts for the correct groups of
students.
College Affordability and Transparency Lists
Net price amounts calculated in SFA will be used to populate the Department’s College Affordability and Transparency
lists.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
You will find optional text boxes throughout SFA. Context boxes allow you to provide more information about the data
you enter. Some of these context boxes may be made available to the public on College Navigator, so make sure that
the information you enter can be understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
Section 1: Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
July 1, 2015June 30, 2016
01 Group 1
All undergraduate students
02 Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a Of those in Group 2, those who were awarded any Federal Work Study, loans
to students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b Of those in Group 2, those who were awarded any loans to students or grant
or scholarship aid from the federal government, state/local government, or the
institution
03 Group 3
Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded grant or scholarship aid from the
following sources: the federal government, state/local government, or the institution
04 Group 4
Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV federal student aid
YOUR
PRIOR
YEAR DATA
2014-15
Section 1: Part B
Part B – Enter Information about Group 1
Part B includes information about Group 1. Group 1 students are ALL undergraduate students (including first-time
students) enrolled any time during the academic year 2015-16.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship aid
Any time during
from the federal
academic year 2015-16
government
(the aid year period from
July 1, 2015 through
•
Grant or scholarship aid
June 30, 2016)
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources
known to the institution
•
Loans to students from
the federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
All undergraduate students
•
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01)
Aid Type
2015-16
2015-16
Number of Group Percentage of
Total amount of Average amount
1 students who Group 1 students aid awarded to
of aid awarded
were awarded aid
who were
Group 1 students
to Group 1
awarded aid
students
01 Grant or scholarship aid from the
federal government, state/local
government, the institution, and other
sources known to the institution (Do
NOT include federal student loans)
02 Pell grants
03 Federal student loans
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description.
These
context
notes
may
beon
posted
the
College
Navigator
website.
of
image End
description.
You may use the space below to provide context for data you've reported above. These context notes may
be posted on the College Navigator website and should be written to be understood by students and parents.
Section 1: Part C, Page 2
Part C, Page 2 - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2015-16.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2015-16
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2015 through
aid from the
June 30, 2016.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•
For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled any time during academic year
2015-16
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)
2015-16
Group 2a
Of those in Group 2, those who were awarded any Federal Work Study,
loans to students, or grant or scholarship aid from the federal
government, state/local government, the institution, or other sources
known to the institution
(This number is carried forward from Part A, Line 02a)
Group 2b
Of those in Group 2, those who were awarded any loans to students or
grant or scholarship aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 02b)
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution
Aid Type
01 Grants or scholarships from the
federal government, state/local
government, or the institution
02 Federal grants
03
02a
Pell grants
02b
Other federal grants
YOUR
PRIOR YEAR
DATA
2015-16
2014-15
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students
State/local government grants or
scholarships
(grants/scholarships/waivers)
04 Institutional grants or scholarships
(scholarships/fellowships)
05 Loans to students
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These
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notes
may
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posted
the
College
Navigator.
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05a
Federal loans
05b
Other loans (including
private loans)
You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website and should be written to be understood by students and
parents. For example, institutions may report here other sources of private aid not included in the categories
above.
Section 1: Comparison Chart
Comparison Chart
Based on the information reported on the previous screens for Group 1 (all undergraduates) and Group 2 (full-time, firsttime degree/certificate-seeking undergraduates), this comparison chart seeks to help institutions check their reported
data. Assuming that the information on Groups 1 and 2 are correct, then the calculated fields for ‘All Other
Undergraduates’ should be the balance (Group 1 minus Group 2). If the balance does not check with your institution’s
calculations, please correct your reported numbers for Groups 1 and 2 before moving forward with the completion of the
SFA survey component.
Note: Data for the 'All Other Undergraduates' will appear in the IPEDS Data Center for data users, but not in College
Navigator.
Number of students
Pell grants
Federal Student
Loans
01 Group 1 (all undergraduates)
02 Number of students who were awarded
aid
03 Percentage who were awarded aid
04 Total amount of aid awarded
05 Average amount of aid awarded
06 Group 2 (Full-time first-time
undergraduates)
07 Number of students who were awarded
aid
08 Percentage who were awarded aid
09 Total amount of aid awarded
10 Average amount of aid awarded
11 All other undergraduates
(Line 01 - Line 06)
12 Number of students who were awarded
aid
(Line 02 - Line 07)
13 Percentage who were awarded aid
(Line 12 / Line 11)
14 Total amount of aid awarded
(Line 04 - Line 09)
15 Average amount of aid awarded
(Line 14 / Line 12)
Section 1: Cost of Attendance
Cost of attendance
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
CIP CODE OF LARGEST
PROGRAM
TITLE OF LARGEST PROGRAM
Total length of PROGRAM in WEEKS, as completed by a student
attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell
budget) in WEEKS
Published student charges for the entire program
2013-14
Tuition and required fees for the
entire program
2014-15
2015-16
Books and supplies for the entire
program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs
for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1
month)
Other expenses for 4 weeks (1
month)
Room and board and other expenses
for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1
month)
Other expenses for 4 weeks (1
month)
Room and board and other expenses
for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1
month)
Section 1: Cost of Attendance - calculated
Cost of attendance
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
2013-14
2014-15
2015-16
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Section 1: Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2015-16
paying the in-state or in-district tuition rate who were awarded grant or scholarship aid from the following sources:
the federal government, state/local government, or the institution. The information you report in this part will be used in
Part F to calculate average institutional net price.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2015-16 (the aid
•
Grant or scholarship aid from
enrolled in your institution’s
year period from
state/local government
largest program paying the
July 1, 2015
•
Grant or scholarship aid from the
in-state or in-district
through June 30,
institution
tuition rate who were
2016)
•
Do not include grant or
awarded grant or
scholarship aid from private or
scholarship aid from the
other sources
following sources: the
federal government,
state/local government, or
the institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Largest Program Information from the IPEDS Institutional Characteristics
component
CIP Code
Title
Information from Part A:
2015-16
YOUR
YOUR PRIOR
PRIOR
YEAR DATA
YEAR DATA
2014-15
2013-14
2015-16
Group 3
Full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution’s largest program paying the in-state or indistrict tuition rate who were awarded grant or scholarship aid from the
following sources: the federal government, state/local government, or the
institution
(This number is carried forward from Part A, Line 03)
01
Report the number of Group 3 students with the
following living arrangements:
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
02
03
Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
Report the total amount of grant or scholarship aid
from the federal government, state/local government,
or the institution awarded to Group 3 students
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
YOUR
YOUR PRIOR
PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.
Section 1: Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2015-16
paying the in-state or in-district tuition rate who were awarded any Title IV federal student aid. The information you
report in this part will be used in Part G to calculate average institutional net price by income level.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from:
Any time during
degree/certificate-seeking
academic year 2015
◦ federal government
undergraduate students
-16 (the aid year
◦ state/local government
enrolled in your
period from July 1,
◦ institution
institution’s largest
2015 through June
•
Do not include:
program paying the in30, 2016)
◦ grant or scholarship aid
state or in-district
from private or other
tuition rate who were
sources
awarded any Title IV
◦
loan amounts
federal student aid
◦ Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Largest program:
CIP Code
Title
Information from Part A:
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV
federal student aid
(This number is carried forward from Part A, Line 04)
01
02
Report the number of Group 4 students with the
following living arrangements:
YOUR PRIOR
YEAR DATA
2013-14
YOUR PRIOR
YEAR DATA
2014-15
2015-16
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]
Number of
Of those in
Of those in
Average
students who Column 1, the Column 1, the
amount of
were awarded number who total amount of
federal,
any Title IV were awarded
grant or
state/local,
aid (Group 4) any grant or scholarship aid
and
scholarship aid awarded from institutional
from the
the following
grant or
following
sources: the
scholarship
sources: the
federal
aid awarded
federal
government,
to Group 4
government,
state/local
students
state/local
government, or
government, or the institution
the institution
2013-14
Col. 1
Col. 2
Col. 3
Col. 4
Income level
02a
02b
$0-30,000
$30,001-48,000
02c
$48,001-75,000
02d
$75,001-110,000
02e
$110,001 and
more
Total all income
levels
02f
2014-15
03
Income level
03a
Col. 2
Col. 1
Col. 2
Col. 3
Col. 4
Col. 3
Col. 4
$0-30,000
03b
$30,001-48,000
03c
$48,001-75,000
03d
$75,001-110,000
03e
$110,001 and
more
Total all income
levels
03f
Col. 1
2015-16
04
Income level
04a
$0-30,000
04b
$30,001-48,000
04c
$48,001-75,000
04d
$75,001-110,000
04e
$110,001 and
more
04f
Total all income
levels
You may use the space below to provide context for the data you've reported above.
Section 1: Part F
Part F - Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
Please note: Net price calculations use ACADEMIC YEAR
costs, not full program costs
Largest program:
CIP Code
Title
01 Published tuition and required fees (lower of in-district or in
-state)
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with
family)
03c
Off-campus (not with
family)
04 Number of Group 3 students by living arrangement
04a
On-campus
04b
Off-campus (with
family)
04c
Off-campus (not with
family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07 Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08 Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End
of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 1: Part G
Part G - Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
Please note: Net price calculations use ACADEMIC YEAR
costs, not full program costs
Largest program:
CIP Code
Title
01 Published tuition and required fees (lower of in-district or instate)
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with family)
03c
Off-campus (not with family)
04 Number of Group 4 students by living arrangement
04a
On-campus
04b
Off-campus (with family)
04c
Off-campus (not with family)
04d
Unknown
05 Weighted average for room and board and other expenses
by living arrangement (excluding unknown values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[G01+G02+G05]
07 Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution.
07a
$0-30,000
07b
$30,001-48,000
07c
$48,001-75,000
07d
$75,001-110,000
07e
$110,001 and more
08 Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06-G07]
08a
$0-30,000
08b
$30,001-48,000
08c
$48,001-75,000
08d
$75,001-110,000
08e
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the College
Navigator.
End of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
Program reporters should be reporting the information on this screen for ALL programs (not just the largest
program).
•
Report the total number of student recipients and the total dollar amounts for each program.
•
Student recipients can also include eligible dependents.
•
Consult with your campus certifying official, who may not be in the student financial aid office.
•
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your school participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for that student level or program.
Please do not leave a cell blank.
Type of
Number of students
Total dollar amount of
Average dollar amount of
benefit/assistance
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Post-9/11 GI Bill Benefits
Undergraduate students
Graduate students
Total
Department of Defense Tuition Assistance Program
Undergraduate students
Graduate students
Total
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
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Of
Education
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IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Public Program Reporters
Table of Contents
SFA Component has expanded from gathering data on only undergraduate survey component to all students
(undergraduates and graduate students) because of the new question on military servicemembers and veterans'
educational benefits. The survey instructions that follow are split into two sections. Section I discusses the portion of
the SFA component that asks questions about your undergraduate students only. Section II explains the portion of the
SFA component that ask questions about your military and veteran students. As you complete both sections of SFA,
please refer where to get help and note where the data will appear.
Where to Get Help
Where the Data Will Appear
Section 1. SFA - Undergraduate Students
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Student Cohort
What to Include
What NOT to Include
Detailed Instructions
Part A - Establish Your Groups
Part B - Financial Aid About Group 1
Part C - Enter Financial Aid About Group 2
Part D - Enter Financial Aid About Group 3
Part E - Enter Financial Aid About Group 4
Part F - Net Price Calculation for Group 3
Part G - Net Price Calculation for Group 4
Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Detailed Instructions
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
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Section 1. SFA - Undergraduate Students
Purpose of Component
The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about financial aid provided
to various groups of undergraduate students in order to meet requirements of the Higher Education Act of 1965 (HEA),
as amended. Item areas include:
•
•
•
•
•
•
Financial aid about all undergraduate students
Financial aid about all full-time, first-time degree/certificate-seeking students
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded grant aid. For public institutions, this includes only students who paid the in-state
or in-district tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded any Title IV federal student aid by income. For public institutions, this includes
only students who paid the in-state or in-district tuition rate. For program reporters, this includes only
students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded grant aid.
For public institutions, this includes only students who paid the in-state or in-district tuition rate. For program
reporters, this includes only students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded any Title IV
federal student aid by income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
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Who Must Report
Institutions that had undergraduate students enrolled during the prior academic year must report.
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
The institution’s financial aid system should be the beginning basis for reporting to this IPEDS component.
Data providers for this component should be familiar with college and university practices associated with student
financial aid. In general, there are two types of financial aid data that will be requested in this component. These types
are:
•
•
Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:
1. Financial aid information about the following student groups:
•
•
•
•
Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificate-seeking students
Group 3. Of the students in Group 2, those enrolled in the institution's largest program who paid the in-state
or in-district tuition rate and were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution.
Group 4. Of the students in Group 2, those enrolled in the institution's largest program who paid the in-state
or in-district tuition rate and were awarded Title IV federal student aid.
Image description. SFA Overview End of image description.
2. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students enrolled
in the institution's largest program who paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid during the reporting period.
3. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students enrolled
in the institution's largest program who paid the in-state or in-district tuition rate and were awarded Title IV federal
student aid during the reporting period.
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students enrolled in the institution's
largest program who paid the in-state or in-district tuition rate and were awarded Title IV federal student aid during
the reporting period.
About the Data
Five different types of data appear in this component. There are data:
•
•
That institutions provide from their own financial aid records
That are prior year data, shown in red, which can be used as a comparison with the current year's data being
reported
•
•
•
That are carried forward from the IPEDS Institutional Characteristics (IC) component and the IPEDS 12-month
Enrollment (E12) component that your institution completed in the most recent collections of those
components.
That are carried forward from one part of the Student Financial Aid component to another part to ensure that
the data are internally consistent
That are calculated from the other data elements
In the latter two cases, the data provider should check that the data that are carried forward and calculated are
consistent with the data in the institution's underlying financial aid records. If the data carried forward or calculated
are not consistent with the institution's records, then an error in data entry may have occurred.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for this component should be for the prior academic year. For the purposes of reporting to SFA, the
aid year period runs from July 1 through June 30.
Program reporters will report students' aid data for an institutionally-defined academic year. This is the academic year
length, in weeks, used by your institution to calculate your Pell budget. It must begin within the aid year period
specified above and will vary from student to student depending on when he or she enrolled.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled any time during the prior
academic year (the aid year period from July 1 through June 30).
What to Include
The following types of financial aid should be reported in this component:
•
•
•
•
•
•
Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the
U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal
Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants (ACG), National
Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance
for College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored
educational benefits programs.
Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no longer
treated as Estimated Financial Assistance for Federal Student Aid purposes. For more information, visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
Federal loans to students: Monies from the federal government that must be repaid for which the student is
the designated borrower. This type of aid includes all Title IV federal student loan aid such as Federal Perkins
Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Do not
include PLUS loans and other federal loans not made directly to the student.
State/local government grants (grants/scholarships/waivers): Grants that were awarded by your state
such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors
Scholarships. Include merit-based grants or scholarships that were provided by your state or local
government. Also include tuition and fee waivers for which your institution was reimbursed by a state or local
government agency.
Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and fellowships
granted and funded by the institution and/or individual departments within the institution and are limited to
students attending your institution. Also include scholarships targeted to certain individuals (e.g., based on
state of residence, major, or participation in athletic activities) for which the institution designates the
recipient. Also include institutional tuition and fee waivers for which your institution was not reimbursed by a
state or local government agency. This is not intended to include Federal Work Study.
Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an outside
organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).
Private loans to students: Monies that must be repaid to the lending institution for which the student is the
designated borrower. Include all institutionally- and privately-sponsored loans. Do not include loans that are
not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to loans
awarded to and accepted by students. For reporting grant or scholarship aid, institutions should report on aid that was
awarded to students. This amount may be different from the amount that was actually disbursed to students. For
example, a student may be awarded grant or scholarship aid at the beginning of the academic year but then leave the
institution before the entire amount is disbursed. In this case, institutions should report the original amount of grant or
scholarship aid that was awarded. For reporting loans to students, institutions should continue to report on loans that
were awarded to and accepted by the student.
Note also that different types of financial aid should be reported for different groups of students. Please review the
instructions and the screens carefully to ensure that you are reporting the correct types of financial aid in the
appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College Navigator and
used for the College Affordability and Transparency lists are a reflection of what students actually pay.
In cases where a student is awarded aid for multiple institutionally-defined academic years within one aid year period,
institutions should report only aid awarded for the student's first institutionally-defined academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated count
should be given within a given aid category (e.g., Pell grants). However, a student can appear in more than one aid
category.
What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•
Students who were only graduate students at the institution during the reporting period
Students who were enrolled exclusively in courses not creditable toward a certificate/degree
Students who were enrolled exclusively in Continuing Education Units (CEUs)
Students who were exclusively auditing classes
Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.
Do not report military/veterans aid in Section 1. Such aid is ONLY reported in Section 2.
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Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the data you report on this screen will be
carried forward to other parts of the Student Financial Aid component.
Instructions:
In the fields provided, report the number of students in each of the following groups:
Item
01.
Description
Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled any time during the prior
academic year. Include all new and continuing undergraduate students (full-time students, parttime students, degree/certificate-seeking students, non-degree/certificate-seeking students, and
all others). This number will be preloaded from your institution's IPEDS 12-month Enrollment
component, but it may be modified if necessary. If you have questions about the value that has
been preloaded in this field, please contact your institution’s IPEDS Keyholder.
02.
Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
Report the number of students who are full-time, first-time degree/certificate-seeking
undergraduates.
02a.
Of those in Group 2, those who were awarded any Federal Work Study; loans to
students; or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
Report the number of students who were awarded any of the following:
•
Federal Work Study;
•
Government and/or private loans to students;
•
Grant or scholarship aid from the federal government, state/local government, or
the institution; or
•
Grant or scholarship aid from other sources known to the institution, such as aid
from private sources (e.g., Rotary Club Scholarship).
Note that the students reported in Line 02a are not defined as a particular group because
no additional financial aid information will be collected about these students.
02b.
Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
Report the number of students who were awarded any of the following:
•
Government and/or private loans to students; or
•
Grant or scholarship aid from the federal government, state/local government, or
the institution.
Note that the students reported in Line 02b are not defined as a particular group because
no additional financial aid information will be collected about these students.
03.
Group 3
Of those in Group 2, those enrolled in your institution's largest program who paid the instate or in-district tuition rate and were awarded grant or scholarship aid from the
following sources: the federal government, state/local government, or the institution
Report students who were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution. Do not include students who were awarded
aid only from other sources.
04.
Group 4
Of those in Group 2, those enrolled in your institution's largest program who paid the instate or in-district tuition rate and were awarded any Title IV federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report students who were
awarded federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent
Grant (National SMART Grant), Teacher Education Assistance for College and Higher
Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or
FFEL Stafford Loan
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Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total amounts of aid they
were awarded by different aid types. Group 1 students are all undergraduate students enrolled any time during the
prior academic year.
For this part, report:
For These Students
· All undergraduate students
The Following Type(s) of
Aid
· Grant or scholarship aid from
the federal government
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Grant or scholarship aid from
other sources known to the
institution
· Loans to students from the
federal government
Awarded in This Period
· Any time during the prior
academic year (the aid year
period from July 1 through
June 30)
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A,
Line 01)
Prior Academic Year
Carried forward from Part A
Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded to these students
for each type of aid.
Item
01.
Description
Grant or scholarship aid from the federal government, state/local government, the
institution, and other sources known to the institution
Column 1. Report the number of students in Group 1 who were awarded grant or scholarship aid from
the federal government, state/local government, the institution, and other sources known to the
institution.
Column 2. The percentage of students in Group 1 who were awarded grant or scholarship aid is
calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal government,
state/local government, the institution, and other sources known to the institution awarded to Group 1
students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students is calculated
for you.
02.
Pell grants
Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not include any
other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 2. The percentage of Group 1 students who were awarded Pell grants is calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do not include
any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated for you.
03.
Federal student loans
Column 1. Report the number of Group 1 students who were awarded federal loans to students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 2. The percentage of Group 1 students who were awarded federal student loans is calculated
for you.
Column 3. Report the total dollar amount of federal student loans awarded to Group 1 students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 4. The average amount of federal student loans awarded to students in Group 1 is calculated
for you.
Context You may use the space below to provide context for the data you’ve reported. The
Box
information you enter in this context box may be posted on College Navigator and should be
written to be understood by students and parents. Make sure that your entries are free from
grammatical and spelling errors.
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Part C, Page 1 - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students who may be paying different tuition
rates. Group 2 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled any
time during the prior academic year.
Data carried forward from Part A include the following:
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A,
Line 02)
Prior Academic Year
Carried forward from Part A
Instructions:
In the fields provided, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition
rates.
Item
Description
01.
01a.
01b.
01c.
01d.
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Group 2 students paying in-district tuition rates
Column 1. Report the number of Group 2 students paying the in-district tuition
rate.
Column 2. The percentage of Group 2 students paying the in-district tuition rate is
calculated for you.
Group 2 students paying in-state tuition rates
Column 1. Report the number of Group 2 students paying the in-state tuition rate.
Column 2. The percentage of Group 2 students paying the in-state tuition rate is
calculated for you.
Group 2 students paying out-of-state tuition rates
Column 1. Report the number of students in Group 2 paying the out-of-state
tuition rate.
Column 2. The percentage of students in Group 2 paying the out-of-state tuition
rate is calculated for you.
Unknown (calculated value)
Column 1. The number of students in Group 2 whose tuition rate is unknown is
generated for you. This value is calculated using the following formula: [A02 –
(C01a + C01b + C01c)].
Column 2. The percentage of students in Group 2 whose tuition rate is unknown is
calculated for you.
Part C, Page 2 - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total amounts of aid they
were awarded by different aid types. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled any time during the prior academic year.
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year (the aid year period
· Grant or scholarship aid from
from July 1 through June 30)
state/local government
· Grant or scholarship from the
institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans or
loans made to anyone other than
the student
Data carried forward from Part A include the following:
Information from Part A:
Prior Academic Year
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded any
Federal Work Study, loans to students, or grant or
scholarship aid from the federal government,
state/local government, the institution, or other
sources known to the institution
(This number is carried forward from Part A, Line
02a)
Group 2b
Carried forward from Part A
Of those in Group 2, those who were awarded any
loans to students or grant or scholarship aid from
the federal government, state/local government, or
the institution
(This number is carried forward from Part A, Line
02b)
Two aid categories in this section are further disaggregated into subcategories. Because students may be awarded
more than one type of aid, the sum of the values you enter in the subcategories will not necessarily equal the value
you enter in the aid category. However, the total number of students reported for the aid category cannot exceed the
sum of subcategories. (For example, the number of students who were awarded federal grants cannot exceed the sum
of the number of students who were awarded Pell grants and the number who were awarded other federal grants). In
addition, the total number of students reported for an aid category must be at least as large as the largest of those
reported in a subcategory.
In the fields provided, report the number of Group 2 students and the total amount of aid they were awarded for each
type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, and the
institution
Column 1. Report the number of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution. If a student
appears in more than one type of aid category in Lines 02 through 04, that student should only be
counted once for Line 01. Do not include students who were awarded only grants or scholarships from
private sources (e.g., Rotary Club Scholarship).
Column 2. The percentage of Group 2 students who were awarded one or more grants or scholarships
from the federal government, state/local government, or the institution will be calculated for you.
Column 3. The total dollar amount for Line 01 will be calculated for you. This value is calculated using
the following formula: [(Line 02, Column 3) + (Line 03, Column 3) + (Line 04, Column 3)].
Column 4. The average amount of grants or scholarships from the federal government, state/local
government, or the institution awarded to Group 2 students will be calculated for you.
02.
Federal grants
This aid category is disaggregated into the following two subcategories: Pell grants and other federal
grants.
Column 1. Report the number of Group 2 students who were awarded one or more grants from the
federal government. This includes Pell grants and other federal grants. If a student appears in more
than one type of aid category in Lines 02a or 02b, that student should only be counted once for Line 02.
Note that this number should be at least as large as the largest number reported in Line 02a,
Column 1 or Line 02b, Column 1. In addition, this number cannot exceed the sum of [(Line
02a, Column 1) + (Line 02b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants from the federal
government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is calculated using
the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group 2 students
will be calculated for you.
02a.
Pell grants
Column 1. Report the number of Group 2 students who were awarded a Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell grant will be
calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2 students will be calculated
for you.
02b.
Other federal grants
Column 1. Report the number of Group 2 students who were awarded other federal grants.
Other federal grants include Title IV grant aid other than a Pell grant.
Column 2. The percentage of students Group 2 students who were awarded other federal
grants will be calculated for you.
Column 3. Report the total dollar amount of all other federal grants awarded to Group 2
students.
Column 4. The average amount of other federal grants awarded to Group 2 students will be
calculated for you.
03.
State/local government grants or scholarships (grants/scholarships/waivers)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from a
state/local government. This includes grants, scholarships, or waivers funded by a state or local
government. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from a
state/local government will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from a state/local government
awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from a state/local government awarded to
Group 2 students will be calculated for you.
04.
Institutional grants or scholarships (scholarships/fellowships)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid from the
institution. This includes grants, scholarships, or fellowships funded by the institution. Do not include
any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships from the
institution will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from the institution awarded to
Group 2 students.
Column 4. The average amount of grants or scholarships from the awarded to Group 2 students will be
calculated for you.
05.
Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans to students.
This includes loans from the federal government and from other sources (including private lenders). If a
student appears in more than one type of loan category in Lines 05a or 05b, that student should only be
counted once for Line 05. Note that this number should be at least as large as the largest
number reported in Line 05a, Column 1 or Line 05b, Column 1. In addition, this number
cannot exceed the sum of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to students will
be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is calculated using
the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be calculated for
you.
05a.
Federal loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from the federal government. Do not include loans to others (e.g., PLUS loans to
parents) and do not include any other type of grant or loan aid.
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from the federal government
awarded to Group 2 students.
Column 4. The average amount of loans to students from the federal government awarded to
Group 2 students will be calculated for you.
05b.
Other loans
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students from sources other than the federal government. This includes private loans to
students. Do not include loans to others (e.g., loans to parents).
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students from sources other than the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from sources other than the
federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from sources other than the federal
government awarded to Group 2 students will be calculated for you.
Context You may use the space below to provide context for the data you’ve reported. For example, institutions
Box
may report in the context box other sources of private aid not included in the categories above (e.g.,
Rotary Club Scholarship). The information you enter in this context box may be posted on College
Navigator and should be written to be understood by students and parents. Make sure that your entries
are free from grammatical and spelling errors.
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Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3 students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who paid the in-state or in-district tuition rate
and were awarded grant or scholarship aid from the following sources: federal government, state/local government, or
the institution. Students who were awarded only grant or scholarship aid from private or other sources, or students
who were awarded only non-grant aid should not be included in this group.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid from the · Any time during the prior
degree/certificate-seeking
federal government
academic year (the aid year period
undergraduate students enrolled · Grant or scholarship aid from
from July 1 through June 30)
in your institution's largest
state/local government
program who paid the in-state or · Grant or scholarship from the
in-district tuition rate and were
institution
awarded grant or scholarship aid · Do not include grant or
from the following sources: the
scholarship aid from private or
federal government, state/local
other sources.
government, or the institution
· Do not include students who
were awarded only grant or
scholarship aid from private or
other sources, or students who
were awarded only non-grant aid.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
Group 3
Pre-loaded
Pre-loaded
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your institution's
largest program who paid the in-state or in-district
tuition rate and were awarded grant or scholarship
aid from the following sources: the federal
government, state/local government, or the
institution
(This number is carried forward from Part A, Line
03)
In this part, you will be asked to report living arrangement information for Group 3 students. The living arrangement
categories used in this component are the same categories used to describe living arrangements for Federal Student
Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal Student Aid
(FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled, she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution awarded to
these students.
Item Description
01.
Report the number of Group 3 students with the following living arrangements.
01a.
On-campus. Report the number of Group 3 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 3 students who lived off-campus with
their parents or guardians.
01c.
02.
03.
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Off-campus (not with family). Report the number of Group 3 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A03 – (D01a +
D01b + D01c)], where A03 is the number of Group 3 students that you entered in Part A, Line
03. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
Report the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
Report the total dollar amount of grants and scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students. Exclude grant or scholarship aid from
private sources (e.g., Rotary Club Scholarship) and exclude all loan aid.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
The average grant or scholarship aid from the federal government, state/local government, or the
institution awarded to Group 3 students will be calculated for you. This value is calculated using the
following formula: [D02/A03]. This amount will be used in Part F to calculate net price.
Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4 students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in your institution's
largest program any time during the prior academic year who paid the in-state or in-district tuition rate and were
awarded any Title IV federal student aid (i.e., students who were awarded federal grant aid or who were awarded
federal work study or federal student loans).
Title IV federal student aid includes the following:
•
•
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness
Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant),
Teacher Education Assistance for College and Higher Education (TEACH) Grant
Federal Work Study
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students enrolled in
your institution's largest program
who paid the in-state or in-district
tuition rate and were awarded any
Title IV federal student aid
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from the · Any time during the prior
federal government
academic year (the aid year period
· Grant or scholarship aid from
from July 1 through June 30)
state/local government
· Grant or scholarship from the
institution
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
2015-16
Group 4
Pre-loaded
Pre-loaded
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your institution's
largest program who paid the in-state or in-district
tuition rate and were awarded any Title IV federal
student aid
(This number is carried forward from Part A, Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total amount of grant or
scholarship aid they were awarded by income level. To determine the income level of the student, use the income that
was used by the institution’s financial aid office to determine the student’s Expected Family Contribution (EFC). For
dependent students this will include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living arrangement.
Item Description
01.
Report the number of Group 4 students with the following living arrangements.
01a.
On-campus. Report the number of Group 4 students who lived on-campus.
01b.
Off-campus (with family). Report the number of Group 4 students who lived off-campus with
their parents or guardians.
01c.
Off-campus (not with family). Report the number of Group 4 students who lived off-campus
not with their parents or guardians.
01d.
Unknown (calculated). This value is calculated using the following formula: [A04 – (E01a +
E01b + E01c)], where A04 is the number of Group 4 students that you entered in Part A, Line
04. Note that this number should be a small percentage of the total number of students in a
given year because institutions should have this information available for all students that
completed the FAFSA as well as other information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid (column 1); the
number of Group 4 students who were awarded any grant or scholarship aid from the federal government, state/local
government, or the institution (column 2); and the total amount of grant or scholarship aid from the federal
government, state/local government, or the institution awarded to these students by income level (column 3).
Item
Description
02.
02a.
$0–30,000
Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02b.
$30,001–48,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02c.
$48,001–75,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02d.
$75,001–110,000 Column 1. Report the number of Group 4 students in this income level who
were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
02e.
$110,001 and
Column 1. Report the number of Group 4 students in this income level who
more
were awarded any Title IV aid.
02f.
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Total all income
levels
Column 2. Report the number of Group 4 students in this income level who
were awarded any grant or scholarship aid from the federal government,
state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid awarded to
Group 4 students in this income level from the following sources: federal
government, state/local government, or the institution.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students in this income level from the federal government,
state/local government, or the institution will be calculated for you.
Column 1. The total number of Group 4 students who were awarded any
Title IV aid will be calculated for you.
Column 2. The total number of Group 4 students who were awarded any
grant or scholarship aid from the federal government, state/local
government, or the institution will be calculated for you.
Column 3. The total amount of grant or scholarship aid awarded to Group
4 students from the federal government, state/local government, or the
institution will be calculated for you.
Column 4. The average dollar amount of grant or scholarship aid awarded
to Group 4 students from the federal government, state/local government,
or the institution will be calculated for you.
Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who paid the in-state or in-district tuition rate
and were awarded grant or scholarship aid from the following sources: the federal government, state/local
government, or the institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College Navigator. In addition,
the average net price calculated for this group will be used in the U.S. Department of Education's College Affordability
and Transparency lists.
The components used to estimate the average net price include the average total cost of attendance for the
institution's largest program and the average grant or scholarship aid awarded to Group 3 students. The total cost of
attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line 02) and the weighted
average by living arrangement for room and board and other expenses (Line 05). Information about cost of
attendance is carried forward from data that your institution reported in the Institutional Characteristics component of
IPEDS. If you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees (lower of in-district or in-state)
The published tuition and required fees (lower of in-district or in-state rates) are carried forward
from data that your institution reported on the IPEDS Institutional Characteristics component, Part D
- Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula:
Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.
08.
Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution's largest program any time during the prior academic year who
paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the
federal government, state/local government, or the institution is calculated for you. This value is
calculated using the following formula: Line 06 – Line 07. The average net price for Group 3
students will be posted on College Navigator and used in the U.S. Department of Education's College
Affordability and Transparency lists.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who paid the in-state or in-district tuition rate
and were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College Navigator.
The components used to estimate the average net price include the average total cost of attendance for the
institution's largest program and the average grant or scholarship aid awarded to Group 4 students. The total cost of
attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line 02) and the weighted
average by living arrangement for room and board and other expenses (Line 05). Information about cost of
attendance is carried forward from data that your institution reported in the Institutional Characteristics component of
IPEDS. If you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees (lower of in-district or in-state)
The published tuition and require fees (lower of in-district or in-state rates) are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution reported on the
IPEDS Institutional Characteristics component, Part D - Student Charges, Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried forward from
data that your institution reported on the IPEDS Institutional Characteristics component, Part D Student Charges, Cost of Attendance.
04.
Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room and board
and other expenses
This value is generated by determining the average room and board and other expenses (Lines 03a
through 03c) weighted by student living arrangement (excluding students in the unknown category).
This value is calculated using the following formula: Line 05 = [Line 03a*(Line 04a/(Line 04a+Line
04b+Line 04c))]+[Line 03b*(Line 04b/(Line 04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line
04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 4 students
These values are carried forward from Part E, Line 04, Column 4 for each income level.
08.
Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution's largest program any time during the prior academic year who
paid the in-state or in-district tuition rate and were awarded Title IV federal student aid is calculated
for you. These values are calculated for each income level using the following formula: Line 06 –
Line 07. The average net price for Group 4 students by income level will be posted on College
Navigator.
Context
Box
You may use the space below to provide context for the data you’ve reported. The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from grammatical and
spelling errors.
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Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
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Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
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Detailed Instruction
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
For the Post-9/11 GI Bill benefit, please provide in the first column the number of students receiving the benefit during
the July 1-June 30 reporting period (see coverage above). In the second column, provide the total dollar amount for
each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
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date: 8/9/2016
Glossary
Term
Definition
Federal grants
(grants/educational
assistance funds)
Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell Grants and
Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored educational
benefits programs. (Used for reporting on the Student Financial Aid component)
Financial aid
Federal Work Study, grants, loans to students (government and/or private), assistantships, scholarships, fellowships,
tuition waivers, tuition discounts, employer aid (tuition reimbursement) and other monies (other than from
relatives/friends) provided to students to meet expenses. This excludes loans to parents.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first
time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also
includes students enrolled in the fall term who attended college for the first time in the prior summer term, and
students who entered with advanced standing (college credits earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more
contact hours a week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter
credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution.
Doctor's degree - Professional practice - as defined by the institution.
Institutional grants
Scholarships and fellowships granted and funded by the institution and/or individual departments within the
institution, (i.e., instruction, research, public service) that may contribute indirectly to the enhancement of these
programs . Includes scholarships targeted to certain individuals (e.g., based on state of residence, major field of
study, athletic team participation) for which the institution designates the recipient.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Loans to students
Any monies that must be repaid to the lending institution for which the student is the designated borrower. Includes
all Title IV subsidized and unsubsidized loans and all institutionally- and privately-sponsored loans. Does not include
PLUS and other loans made directly to parents.
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually
charged to first-time, full-time undergraduate students receiving student aid at an institution of higher education
after deducting such aid." In IPEDS, average institutional net price is generated by subtracting the average amount
of federal, state/local government, or institutional grant and scholarship aid from the total cost of attendance. Total
cost of attendance is the sum of published tuition and required fees (lower of in-district or in-state for public
institutions), books and supplies, and the weighted average for room and board and other expenses. Cost of
attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are
collected in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing
facility that is not owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility
that is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous
geographic area and used by the institution in direct support of or in a manner related to, the institution's
educational purposes.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Scholarships
Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards given to
undergraduate students.
State and local grants
Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly
SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which the institution was
reimbursed by a state agency. Local government grants include scholarships or gift-aid awarded directly to the
student. (Used for reporting Finance data for private for-profit institutions )
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for institutions reporting on a full-year cohort (private
program reporters)
Overview
IPEDS Student Financial Aid Component Overview
Program Reporters
Welcome to the Student Financial Aid (SFA) component. The purpose of the SFA component is to collect information
about financial aid provided to various groups of undergraduate students and military/veteran educational benefits for
all students at your institution.
Changes to This Year’s SFA Component
There were no changes implemented for the 2016-17 data collection period.
Data Reporting Reminders
Undergraduate Student Groups
You will be asked to report information for different groups of students.
•
Group 1: All undergraduate students
•
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
•
Group 3: Of Group 2, students enrolled in the institution’s largest program and were awarded
any grant/scholarship aid from the federal government, state/local government, or the
institution. For public institutions, include only those students paying the in-state or in-district
tuition rate.
•
Group 4: Of Group 2, students enrolled in the institution’s largest program and were awarded
any Title IV federal student aid. For public institutions, include only those students paying the
in-state or in-district tuition rate.
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COA Revisions
Revisions to Cost of Attendance used to calculate the net price of attendance can be made in this component.
Consult the instructions and screens to make sure you are reporting the correct aid amounts for the correct groups of
students.
College Affordability and Transparency Lists
Net price amounts calculated in SFA will be used to populate the Department’s College Affordability and Transparency
lists.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
You will find optional text boxes throughout SFA. Context boxes allow you to provide more information about the data
you enter. Some of these context boxes may be made available to the public on College Navigator, so make sure that
the information you enter can be understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
Section 1: Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
July 1, 2015YOUR
June 30, 2016 PRIOR YEAR
DATA
2014-15
01 Group 1
All undergraduate students
02 Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a Of those in Group 2, those who were awarded any Federal Work Study, loans
to students, or grant or scholarship aid from the federal government,
state/local government, the institution, or other sources known to the
institution
02b Of those in Group 2, those who were awarded any loans to students or grant
or scholarship aid from the federal government, state/local government, or the
institution
03 Group 3
Of those in Group 2, those enrolled in your institution’s largest program who were
awarded grant or scholarship aid from the following sources: the federal government,
state/local government, or the institution
04 Group 4
Of those in Group 2, those enrolled in your institution’s largest program who were
awarded any Title IV federal student aid
Section 1: Part B
Part B – Enter Information about Group 1
Part B includes information about Group 1. Group 1 students are ALL undergraduate students (including first-time
students) enrolled any time during the academic year 2015-16.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship aid
Any time during
from the federal
academic year 2015-16
government
(the aid year period from
July 1, 2015 through
•
Grant or scholarship aid
June 30, 2016)
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources
known to the institution
•
Loans to students from
the federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
All undergraduate students
•
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01)
Aid Type
2015-16
2015-16
Number of Group Percentage of
Total amount of Average amount
1 students who Group 1 students aid awarded to
of aid awarded
were awarded aid
who were
Group 1 students
to Group 1
awarded aid
students
01 Grant or scholarship aid from the
federal government, state/local
government, the institution, and other
sources known to the institution (Do
NOT include federal student loans)
02 Pell grants
03 Federal student loans
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the
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You may use the space below to provide context for data you've reported above. These context notes may
be posted on the College Navigator website and should be written to be understood by students and parents.
Section 1: Part C
Part C - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2015-16.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2015-16
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2015 through
aid from the
June 30, 2016.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•
For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled any time during academic year
2015-16
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)
2015-16
Group 2a
Of those in Group 2, those who were awarded any Federal Work Study,
loans to students, or grant or scholarship aid from the federal
government, state/local government, the institution, or other sources
known to the institution
(This number is carried forward from Part A, Line 02a)
Group 2b
Of those in Group 2, those who were awarded any loans to students or
grant or scholarship aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 02b)
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution
Aid Type
01 Grants or scholarships from the
federal government, state/local
government, or the institution
02 Federal grants
03
02a
Pell grants
02b
Other federal grants
YOUR
PRIOR YEAR
DATA
2015-16
2014-15
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students
State/local government grants or
scholarships
(grants/scholarships/waivers)
04 Institutional grants or scholarships
(scholarships/fellowships)
05 Loans to students
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05a
Federal loans
05b
Other loans (including
private loans)
You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website and should be written to be understood by students and
parents. For example, institutions may report here other sources of private aid not included in the categories
above.
Section 1: Comparison Chart
Comparison Chart
Based on the information reported on the previous screens for Group 1 (all undergraduates) and Group 2 (full-time, firsttime degree/certificate-seeking undergraduates), this comparison chart seeks to help institutions check their reported
data. Assuming that the information on Groups 1 and 2 are correct, then the calculated fields for ‘All Other
Undergraduates’ should be the balance (Group 1 minus Group 2). If the balance does not check with your institution’s
calculations, please correct your reported numbers for Groups 1 and 2 before moving forward with the completion of the
SFA survey component.
Note: Data for the 'All Other Undergraduates' will appear in the IPEDS Data Center for data users, but not in College
Navigator.
Number of students
Pell grants
Federal Student
Loans
01 Group 1 (all undergraduates)
02 Number of students who were awarded
aid
03 Percentage who were awarded aid
04 Total amount of aid awarded
05 Average amount of aid awarded
06 Group 2 (Full-time first-time
undergraduates)
07 Number of students who were awarded
aid
08 Percentage who were awarded aid
09 Total amount of aid awarded
10 Average amount of aid awarded
11 All other undergraduates
(Line 01 - Line 06)
12 Number of students who were awarded
aid
(Line 02 - Line 07)
13 Percentage who were awarded aid
(Line 12 / Line 11)
14 Total amount of aid awarded
(Line 04 - Line 09)
15 Average amount of aid awarded
(Line 14 / Line 12)
Section 1: Cost of Attendance
Cost of attendance
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
CIP CODE OF LARGEST
PROGRAM
TITLE OF LARGEST PROGRAM
Total length of PROGRAM in WEEKS, as completed by a student
attending full-time
Total length of ACADEMIC YEAR (as used to calculate your Pell
budget) in WEEKS
Published student charges for the entire program
2013-14
Tuition and required fees for the
entire program
2014-15
2015-16
Books and supplies for the entire
program
The following numbers need to be reported for 4 weeks (1 month).
The correct numbers should be available from your financial aid office. Off-campus numbers should be based on costs
for your area, not on national averages.
On-campus:
Room and board for 4 weeks (1
month)
Other expenses for 4 weeks (1
month)
Room and board and other expenses
for 4 weeks (1 month)
Off-campus (not with family):
Room and board for 4 weeks (1
month)
Other expenses for 4 weeks (1
month)
Room and board and other expenses
for 4 weeks (1 month)
Off-campus (with family):
Other expenses for 4 weeks (1
month)
Section 1: Cost of Attendance - calculated
Cost of attendance
These numbers are carried forward from Institutional Characteristics and should only be changed if an error was made
in the reporting.
CIP CODE OF LARGEST PROGRAM
TITLE OF LARGEST PROGRAM
Published student charges for the entire program
2013-14
2014-15
2015-16
Tuition and required fees
Books and supplies
On-campus:
Room and board
Other expenses
Room and board and other expenses
Off-campus (not with family):
Room and board
Other expenses
Room and board and other expenses
Off-campus (with family):
Other expenses
Section 1: Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2015-16
who were awarded grant or scholarship aid from the following sources: the federal government, state/local government,
or the institution. The information you report in this part will be used in Part F to calculate average institutional net price.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2015-16 (the aid
•
Grant or scholarship aid from
enrolled in your institution’s
year period from
state/local government
largest program who were
July 1, 2015
•
Grant or scholarship aid from the
awarded grant or
through June 30,
institution
scholarship aid from the
2016)
•
Do not include grant or
following sources: the
scholarship aid from private or
federal government,
other sources
state/local government, or
the institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or
students who were awarded
only non-grant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Largest Program Information from the IPEDS Institutional Characteristics
component
CIP Code
Title
Information from Part A:
2015-16
YOUR
YOUR PRIOR
PRIOR
YEAR DATA
YEAR DATA
2014-15
2013-14
2015-16
Group 3
Full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution’s largest program who were awarded grant or
scholarship aid from the following sources: the federal government,
state/local government, or the institution
(This number is carried forward from Part A, Line 03)
01
Report the number of Group 3 students with the
following living arrangements:
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
YOUR
YOUR PRIOR
PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02
Report the total amount of grant or scholarship aid
from the federal government, state/local government,
or the institution awarded to Group 3 students
03
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.
2015-16
Section 1: Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2015-16
who were awarded any Title IV federal student aid. The information you report in this part will be used in Part G to
calculate average institutional net price by income level.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from:
Any time during
degree/certificate-seeking
academic year 2015◦ federal government
undergraduate students
16 (the aid year
◦ state/local government
enrolled in your
period from July 1,
◦ institution
institution’s largest
2015 through June
•
Do not include:
program who were
30, 2016)
◦ grant or scholarship aid
awarded any Title IV
from private or other
federal student aid
sources
◦ loan amounts
◦ Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Largest program:
CIP Code
Title
Information from Part A:
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution’s largest program who were
awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)
01
02
Report the number of Group 4 students with the
following living arrangements:
YOUR PRIOR
YEAR DATA
2013-14
YOUR PRIOR
YEAR DATA
2014-15
2015-16
01a
On-campus
01b
Off-campus (with family)
01c
Off-campus (not with family)
01d
Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]
Number of
Of those in
Of those in
Average
students who Column 1, the Column 1, the
amount of
were
number who total amount of
federal,
awarded any were awarded
grant or
state/local,
Title IV aid
any grant or
scholarship aid
and
(Group 4) scholarship aid awarded from institutional
from the
the following
grant or
following
sources: the
scholarship
sources: the
federal
aid awarded
federal
government,
to Group 4
government,
state/local
students
state/local
government, or
government, or the institution
the institution
2013-14
Col. 1
Col. 2
Col. 3
Col. 4
Income level
02a
02b
$0-30,000
$30,001-48,000
02c
$48,001-75,000
02d
$75,001-110,000
02e
$110,001 and
more
Total all income
levels
02f
2014-15
03
Income level
03a
Col. 2
Col. 1
Col. 2
Col. 3
Col. 4
Col. 3
Col. 4
$0-30,000
03b
$30,001-48,000
03c
$48,001-75,000
03d
$75,001-110,000
03e
$110,001 and
more
Total all income
levels
03f
Col. 1
2015-16
04
Income level
04a
$0-30,000
04b
$30,001-48,000
04c
$48,001-75,000
04d
$75,001-110,000
04e
$110,001 and
more
04f
Total all income
levels
You may use the space below to provide context for the data you've reported above.
Section 1: Part F
Part F - Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
Please note: Net price calculations use ACADEMIC YEAR
costs, not full program costs
Largest program:
CIP Code
Title
01 Published tuition and required fees
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with
family)
03c
Off-campus (not with
family)
04 Number of Group 3 students by living arrangement
04a
On-campus
04b
Off-campus (with
family)
04c
Off-campus (not with
family)
04d
Unknown
05 Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07 Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08 Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 1: Part G
Part G - Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
YOUR PRIOR
YOUR PRIOR
2015-16
YEAR DATA
YEAR DATA
2013-14
2014-15
Components of cost of attendance
Please note: Net price calculations use ACADEMIC YEAR
costs, not full program costs
Largest program:
CIP Code
Title
01 Published tuition and required fees
02 Books and supplies
03 Room and board and other expenses by living
arrangement
03a
On-campus
03b
Off-campus (with family)
03c
Off-campus (not with family)
04 Number of Group 4 students by living arrangement
04a
On-campus
04b
Off-campus (with family)
04c
Off-campus (not with family)
04d
Unknown
05 Weighted average for room and board and other expenses
by living arrangement (excluding unknown values)
See instructions for the formula for this calculation
06 Total cost of attendance
This value is calculated using the following formula:
[G01+G02+G05]
07 Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution.
07a
$0-30,000
07b
$30,001-48,000
07c
$48,001-75,000
07d
$75,001-110,000
07e
$110,001 and more
08 Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06-G07]
08a
$0-30,000
08b
$30,001-48,000
08c
$48,001-75,000
08d
$75,001-110,000
08e
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
No
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.
Yes
You may use the space below to provide context for these data. These context notes may be posted on the
College Navigator website and should be written to be understood by students and parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
Program reporters should be reporting the information on this screen for ALL programs (not just the largest
program).
•
Report the total number of student recipients and the total dollar amounts for each program.
•
Student recipients can also include eligible dependents.
•
Consult with your campus certifying official, who may not be in the student financial aid office.
•
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your school participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for that student level or program.
Please do not leave a cell blank.
Type of
Number of students
Total dollar amount of
Average dollar amount of
benefit/assistance
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Post-9/11 GI Bill Benefits
Undergraduate students
Graduate students
Total
Department of Defense Tuition Assistance Program
Undergraduate students
Graduate students
Total
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
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IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Private Program Reporters
Table of Contents
SFA Component has expanded from gathering data on only undergraduate survey component to all students
(undergraduates and graduate students) because of the new question on military servicemembers and veterans'
educational benefits. The survey instructions that follow are split into two sections. Section I discusses the portion of
the SFA component that asks questions about your undergraduate students only. Section II explains the portion of the
SFA component that ask questions about your military and veteran students. As you complete both sections of SFA,
please refer where to get help and note where the data will appear.
Where to Get Help
Where the Data Will Appear
Section 1. SFA - Undergraduate Students
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Student Cohort
What to Include
What NOT to Include
Detailed Instructions
Part A - Establish Your Groups
Part B - Financial Aid About Group 1
Part C - Enter Financial Aid About Group 2
Part D - Enter Financial Aid About Group 3
Part E - Enter Financial Aid About Group 4
Part F - Net Price Calculation for Group 3
Part G - Net Price Calculation for Group 4
Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Interactive Edits
Coverage
Reporting Period
Detailed Instructions
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
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Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
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Section 1. SFA - Undergraduate Students
Purpose of Component
The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about financial aid provided
to various groups of undergraduate students in order to meet requirements of the Higher Education Act of 1965 (HEA),
as amended. Item areas include:
•
•
•
•
•
•
Financial aid about all undergraduate students
Financial aid about all full-time, first-time degree/certificate-seeking students
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded grant aid. For public institutions, this includes only students who paid the in-state
or in-district tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
Financial aid and living arrangement information about all full-time, first-time degree/certificate-seeking
students who were awarded any Title IV federal student aid by income. For public institutions, this includes
only students who paid the in-state or in-district tuition rate. For program reporters, this includes only
students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded grant aid.
For public institutions, this includes only students who paid the in-state or in-district tuition rate. For program
reporters, this includes only students enrolled in the institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were awarded any Title IV
federal student aid by income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the institution's largest
program.
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Who Must Report
Institutions that had undergraduate students enrolled during the prior academic year must report.
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
The institution’s financial aid system should be the beginning basis for reporting to this IPEDS component.
Data providers for this component should be familiar with college and university practices associated with student
financial aid. In general, there are two types of financial aid data that will be requested in this component. These types
are:
•
•
Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:
1. Financial aid information about the following student groups:
•
•
•
•
Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificate-seeking students
Group 3. Of the students in Group 2, those enrolled in the institution's largest program who were awarded
grant or scholarship aid from the following sources: the federal government, state/local government, or the
institution.
Group 4. Of the students in Group 2, those enrolled in the institution's largest program who were awarded
Title IV federal student aid.
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2. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students enrolled
in the institution's largest program who were awarded grant or scholarship aid during the reporting period.
3. Living arrangement information for full-time, first-time degree/certificate-seeking undergraduate students enrolled
in the institution's largest program who were awarded Title IV federal student aid during the reporting period.
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students enrolled in the institution's
largest program who were awarded Title IV federal student aid during the reporting period.
About the Data
Five different types of data appear in this component. There are data:
•
•
•
•
That institutions provide from their own financial aid records
That are prior year data, shown in red, which can be used as a comparison with the current year's data being
reported
That are carried forward from the IPEDS Institutional Characteristics (IC) component and the IPEDS 12-month
Enrollment (E12) component that your institution completed in the most recent collections of those
components.
That are carried forward from one part of the Student Financial Aid component to another part to ensure that
the data are internally consistent
•
That are calculated from the other data elements
In the latter two cases, the data provider should check that the data that are carried forward and calculated are
consistent with the data in the institution's underlying financial aid records. If the data carried forward or calculated
are not consistent with the institution's records, then an error in data entry may have occurred.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for this component should be for the prior academic year. For the purposes of reporting to SFA, the
aid year period runs from July 1 through June 30.
Program reporters will report students' aid data for an institutionally-defined academic year. This is the academic year
length, in weeks, used by your institution to calculate your Pell budget. It must begin within the aid year period
specified above and will vary from student to student depending on when he or she enrolled.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled any time during the prior
academic year (the aid year period from July 1 through June 30).
What to Include
The following types of financial aid should be reported in this component:
•
•
•
•
•
•
Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the
U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal
Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants (ACG), National
Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance
for College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored
educational benefits programs.
Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no longer
treated as Estimated Financial Assistance for Federal Student Aid purposes. For more information, visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
Federal loans to students: Monies from the federal government that must be repaid for which the student is
the designated borrower. This type of aid includes all Title IV federal student loan aid such as Federal Perkins
Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Do not
include PLUS loans and other federal loans not made directly to the student.
State/local government grants (grants/scholarships/waivers): Grants that were awarded by your state
such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors
Scholarships. Include merit-based grants or scholarships that were provided by your state or local
government. Also include tuition and fee waivers for which your institution was reimbursed by a state or local
government agency.
Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and fellowships
granted and funded by the institution and/or individual departments within the institution and are limited to
students attending your institution. Also include scholarships targeted to certain individuals (e.g., based on
state of residence, major, or participation in athletic activities) for which the institution designates the
recipient. Also include institutional tuition and fee waivers for which your institution was not reimbursed by a
state or local government agency. This is not intended to include Federal Work Study.
Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an outside
organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).
Private loans to students: Monies that must be repaid to the lending institution for which the student is the
designated borrower. Include all institutionally- and privately-sponsored loans. Do not include loans that are
not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to loans
awarded to and accepted by students. For reporting grant or scholarship aid, institutions should report on aid that was
awarded to students. This amount may be different from the amount that was actually disbursed to students. For
example, a student may be awarded grant or scholarship aid at the beginning of the academic year but then leave the
institution before the entire amount is disbursed. In this case, institutions should report the original amount of grant or
scholarship aid that was awarded. For reporting loans to students, institutions should continue to report on loans that
were awarded to and accepted by the student.
Note also that different types of financial aid should be reported for different groups of students. Please review the
instructions and the screens carefully to ensure that you are reporting the correct types of financial aid in the
appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College Navigator and
used for the College Affordability and Transparency lists are a reflection of what students actually pay.
In cases where a student is awarded aid for multiple institutionally-defined academic years within one aid year period,
institutions should report only aid awarded for the student's first institutionally-defined academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated count
should be given within a given aid category (e.g., Pell grants). However, a student can appear in more than one aid
category.
What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•
Students who were only graduate students at the institution during the reporting period
Students who were enrolled exclusively in courses not creditable toward a certificate/degree
Students who were enrolled exclusively in Continuing Education Units (CEUs)
Students who were exclusively auditing classes
Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.
Do not report military/veterans aid in Section 1. Such aid is ONLY reported in Section 2.
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Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the data you report on this screen will be
carried forward to other parts of the Student Financial Aid component.
Instructions:
In the fields provided, report the number of students in each of the following groups:
Item
Description
01.
Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled any time during the prior academic year.
Include all new and continuing undergraduate students (full-time students, part-time students,
degree/certificate-seeking students, non-degree/certificate-seeking students, and all others). This number will
be preloaded from your institution's IPEDS 12-month Enrollment component, but it may be modified if
necessary. If you have questions about the value that has been preloaded in this field, please contact your
institution’s IPEDS Keyholder.
02.
Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
Report the number of students who are full-time, first-time degree/certificate-seeking undergraduates.
02a.
Of those in Group 2, those who were awarded any Federal
Work Study; loans to students; or grant or scholarship aid
from the federal government, state/local government, the
institution, or other sources known to the institution
Report the number of students who were awarded any of the
following:
•
Federal Work Study;
•
Government and/or private loans to students;
•
Grant or scholarship aid from the federal government,
state/local government, or the institution; or
•
Grant or scholarship aid from other sources known to the
institution, such as aid from private sources (e.g., Rotary
Club Scholarship).
Note that the students reported in Line 02a are not defined as a
particular group because no additional financial aid information
will be collected about these students.
02b.
Of those in Group 2, those who were awarded any loans to
students or grant or scholarship aid from the federal
government, state/local government, or the institution
Report the number of students who were awarded any of the
following:
•
Government and/or private loans to students; or
•
Grant or scholarship aid from the federal government,
state/local government, or the institution.
Note that the students reported in Line 02b are not defined as a
particular group because no additional financial aid information
will be collected about these students.
03.
Group 3
Of those in Group 2, those enrolled in your institution's largest program who were awarded grant
or scholarship aid from the following sources: the federal government, state/local government, or
the institution
Report students who were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution. Do not include students who were awarded aid only
from other sources.
04.
Group 4
Of those in Group 2, those enrolled in your institution's largest program who were awarded any
Title IV federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report students who were awarded
federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant), Teacher Education Assistance for College and Higher Education (TEACH)
Grant
•
Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL
Stafford Loan
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Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total amounts of aid they
were awarded by different aid types. Group 1 students are all undergraduate students enrolled any time during the
prior academic year.
For this part, report:
For These Students
· All undergraduate students
The Following Type(s) of
Aid
· Grant or scholarship aid from
the federal government
· Grant or scholarship aid from
state/local government
· Grant or scholarship from the
institution
· Grant or scholarship aid from
other sources known to the
institution
· Loans to students from the
federal government
Awarded in This Period
· Any time during the prior
academic year (the aid year
period from July 1 through
June 30)
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
Prior Academic Year
Carried forward from Part A
(This number is carried forward from Part A,
Line 01)
Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded to these students
for each type of aid.
Item
Description
01.
Grant or scholarship aid from the federal government, state/local government, the
institution, and other sources known to the institution
Column 1. Report the number of students in Group 1 who were awarded grant or scholarship aid from
the federal government, state/local government, the institution, and other sources known to the
institution.
Column 2. The percentage of students in Group 1 who were awarded grant or scholarship aid is
calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal government,
state/local government, the institution, and other sources known to the institution awarded to Group 1
students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students is calculated
for you.
02.
Pell grants
Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not include any
other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 2. The percentage of Group 1 students who were awarded Pell grants is calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do not include
any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated for you.
03.
Federal student loans
Column 1. Report the number of Group 1 students who were awarded federal loans to students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 2. The percentage of Group 1 students who were awarded federal student loans is calculated
for you.
Column 3. Report the total dollar amount of federal student loans awarded to Group 1 students. Do
not include any other type of federal loans (e.g., PLUS loans, which are made to the parent of a
student).
Column 4. The average amount of federal student loans awarded to students in Group 1 is calculated
for you.
Context You may use the space below to provide context for the data you’ve reported. The
Box
information you enter in this context box may be posted on College Navigator and should be
written to be understood by students and parents. Make sure that your entries are free from
grammatical and spelling errors.
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Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total amounts of aid they
were awarded by different aid types. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled any time during the prior academic year.
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students
The Following Type(s) of Aid
· Grant or scholarship aid from the
federal government
· Grant or scholarship aid from
state/local government
Awarded in This Period
· Grant or scholarship from the
institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans or
loans made to anyone other than
the student
· Any time during the prior
academic year (the aid year
period from July 1 through
June 30)
Data carried forward from Part A include the following:
Information from Part A:
Prior Academic Year
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded any
Federal Work Study, loans to students, or grant or
scholarship aid from the federal government,
state/local government, the institution, or other
sources known to the institution
(This number is carried forward from Part A, Line
02a)
Group 2b
Carried forward from Part A
Of those in Group 2, those who were awarded any
loans to students or grant or scholarship aid from
the federal government, state/local government, or
the institution
(This number is carried forward from Part A, Line
02b)
Note: Two aid categories in this section are further disaggregated into subcategories. Because students may be
awarded more than one type of aid, the sum of the values you enter in the subcategories will not necessarily equal the
value you enter in the aid category. However, the total number of students reported for the aid category cannot
exceed the sum of subcategories. (For example, the number of students who were awarded federal grants cannot
exceed the sum of the number of students who were awarded Pell grants and the number who were awarded other
federal grants). In addition, the total number of students reported for an aid category must be at least as large as the
largest of those reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they were awarded for each
type of aid.
Item
01.
Description
Grant or scholarship aid from the federal government, state/local government, and
the institution
Column 1. Report the number of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution. If a
student appears in more than one type of aid category in Lines 02 through 04, that student
should only be counted once for Line 01. Do not include students who were awarded only
grants or scholarships from private sources (e.g., Rotary Club Scholarship).
Column 2. The percentage of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution will be
calculated for you.
Column 3. The total dollar amount for Line 01 will be calculated for you. This value is
calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) + (Line
04, Column 3)].
Column 4. The average amount of grants or scholarships from the federal government,
state/local government, or the institution awarded to Group 2 students will be calculated for
you.
02.
Federal grants
This aid category is disaggregated into the following two subcategories: Pell grants and other
federal grants.
Column 1. Report the number of Group 2 students who were awarded one or more grants
from the federal government. This includes Pell grants and other federal grants. If a student
appears in more than one type of aid category in Lines 02a or 02b, that student should only be
counted once for Line 02. Note that this number should be at least as large as the
largest number reported in Line 02a, Column 1 or Line 02b, Column 1. In addition,
this number cannot exceed the sum of [(Line 02a, Column 1) + (Line 02b, Column
1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants from
the federal government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is
calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group 2
students will be calculated for you.
02a.
Pell grants
Column 1. Report the number of Group 2 students who were awarded a Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell grant will be
calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to Group 2
students.
Column 4. The average amount of Pell grants awarded to Group 2 students will be
calculated for you.
02b.
Other federal grants
Column 1. Report the number of Group 2 students who were awarded other federal
grants. Other federal grants include Title IV grant aid other than a Pell grant.
Column 2. The percentage of students Group 2 students who were awarded other
federal grants will be calculated for you.
Column 3. Report the total dollar amount of all other federal grants awarded to Group
2 students.
Column 4. The average amount of other federal grants awarded to Group 2 students
will be calculated for you.
03.
State/local government grants or scholarships (grants/scholarships/waivers)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid
from a state/local government. This includes grants, scholarships, or waivers funded by a state
or local government. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships
from a state/local government will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from a state/local
government awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from a state/local government
awarded to Group 2 students will be calculated for you.
04.
Institutional grants or scholarships (scholarships/fellowships)
Column 1. Report the number of Group 2 students who were awarded grant or scholarship aid
from the institution. This includes grants, scholarships, or fellowships funded by the institution.
Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships
from the institution will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from the institution
awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from the awarded to Group 2
students will be calculated for you.
05.
Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and
other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans to
students. This includes loans from the federal government and from other sources (including
private lenders). If a student appears in more than one type of loan category in Lines 05a or
05b, that student should only be counted once for Line 05. Note that this number should
be at least as large as the largest number reported in Line 05a, Column 1 or Line
05b, Column 1. In addition, this number cannot exceed the sum of [(Line 05a,
Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students will be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is
calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be
calculated for you.
05a.
Federal loans
Column 1. Report the number of Group 2 students who were awarded one or more
loans to students from the federal government. Do not include loans to others (e.g.,
PLUS loans to parents) and do not include any other type of grant or loan aid.
Column 2. The percentage of Group 2 students who were awarded one or more loans
to students from the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from the federal
government awarded to Group 2 students.
Column 4. The average amount of loans to students from the federal government
awarded to Group 2 students will be calculated for you.
05b.
Other loans
Column 1. Report the number of Group 2 students who were awarded one or more
loans to students from sources other than the federal government. This includes
private loans to students. Do not include loans to others (e.g., loans to parents).
Column 2. The percentage of Group 2 students who were awarded one or more loans
to students from sources other than the federal government will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from sources other
than the federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from sources other than the
federal government awarded to Group 2 students will be calculated for you.
Context You may use the space below to provide context for the data you’ve reported. For example,
Box
institutions may report in the context box other sources of private aid not included in the
categories above (e.g., Rotary Club Scholarship). The information you enter in this context
box may be posted on College Navigator and should be written to be understood by students
and parents. Make sure that your entries are free from grammatical and spelling errors.
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Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3 students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who were awarded grant or scholarship aid from
the following sources: federal government, state/local government, or the institution. Students who were awarded
only grant or scholarship aid from private or other sources, or students who were awarded only non-grant aid should
not be included in this group.
For this part, report:
For These Students
The Following Type(s) of
Aid
·
Full-time, first-time,
·
Grant or scholarship aid
degree/certificate-seeking
from the federal government
undergraduate students
·
Grant or scholarship aid
enrolled in your institution's
from state/local government
largest program who were
·
Grant or scholarship from
awarded grant or scholarship the institution
aid from the following sources: ·
Do not include grant or
the federal government,
scholarship aid from private or
state/local government, or the other sources.
institution
·
Do not include students
who were awarded only grant
or scholarship aid from private
or other sources, or students
who were awarded only nongrant aid.
Awarded in This Period
·
Any time during the prior
academic year (the aid year
period from July 1 through
June 30)
Data carried forward from Part A include the following:
Information from Part A:
Group 3
Full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your
institution's largest program who were
awarded grant or scholarship aid from the
following sources: the federal government,
state/local government, or the institution
(This number is carried forward from Part A,
Line 03)
YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2013-14
2014-15
Pre-loaded
Pre-loaded
2015-16
Carried forward
from Part A
Note: In this part, you will be asked to report living arrangement information for Group 3 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled, she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution awarded to
these students.
Item Description
01.
Report the number of Group 3 students with the following living arrangements.
01a. On-campus. Report the number of Group 3 students who lived on-campus.
01b. Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.
01c. Off-campus (not with family). Report the number of Group 3 students who lived off
-campus not with their parents or guardians.
01d.
02.
03.
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Unknown (calculated). This value is calculated using the following formula: [A03 –
(D01a + D01b + D01c)], where A03 is the number of Group 3 students that you
entered in Part A, Line 03. Note that this number should be a small percentage of the
total number of students in a given year because institutions should have this
information available for all students that completed the FAFSA as well as other
information they have in their financial aid data systems.
Report the total amount of grant or scholarship aid from the federal government,
state/local government, or the institution awarded to Group 3 students
Report the total dollar amount of grants and scholarship aid from the federal government,
state/local government, or the institution awarded to Group 3 students. Exclude grant or
scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan aid.
Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
The average grant or scholarship aid from the federal government, state/local government, or
the institution awarded to Group 3 students will be calculated for you. This value is calculated
using the following formula: [D02/A03]. This amount will be used in Part F to calculate net
price.
Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4 students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in your institution's
largest program any time during the prior academic year who were awarded any Title IV federal student aid (i.e.,
students who were awarded federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes the following:
•
•
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness
Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant),
Teacher Education Assistance for College and Higher Education (TEACH) Grant
Federal Work Study
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan
For this part, report:
For These Students
· Full-time, first-time,
degree/certificate-seeking
undergraduate students
enrolled in your institution's
largest program who were
awarded any Title IV federal
student aid
The Following Type(s) of Aid
Awarded in This Period
· Grant or scholarship aid from · Any time during the prior
the federal government
academic year (the aid year
· Grant or scholarship aid from period from July 1 through June
30)
state/local government
· Grant or scholarship from the
institution
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:
Group 4
Full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your
institution's largest program who were awarded
any Title IV federal student aid
(This number is carried forward from Part A,
Line 04)
YOUR PRIOR
YEAR DATA
YOUR PRIOR
YEAR DATA
2013-14
2014-15
2015-16
Carried forward
from Part A
Notes: In this part, you will be asked to report living arrangement information for Group 4 students. The living
arrangement categories used in this component are the same categories used to describe living arrangements for
Federal Student Aid purposes. Students indicate their intended living arrangement on the Free Application for Federal
Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living arrangement. For example, a
student may have indicated on her or his FAFSA or an institutional financial aid application that she or he planned to
live at home with family. But when the student enrolled she or he decided to live on campus. Although the student
may not have modified the FAFSA to reflect the updated living arrangement, the institution may have more recent
information in its financial aid system indicating that the student lived on campus according to the most recent aid
package for that student during the financial aid year. In this case, the institution should classify this student as an oncampus student.
A student should be counted in only one category—the one that the institution used most recently to develop or
modify that student’s financial aid package. If a student in this group did not complete the FAFSA, that student may
appear as having an unknown living arrangement in Line 01d. However, if the institution knows the living arrangement
for the student, then the student should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total amount of grant or
scholarship aid they were awarded by income level. To determine the income level of the student, use the income that
was used by the institution’s financial aid office to determine the student’s Expected Family Contribution (EFC). For
dependent students this will include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living arrangement.
Item Description
01.
Report the number of Group 4 students with the following living arrangements.
01a. On-campus. Report the number of Group 4 students who lived on-campus.
01b. Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.
01c. Off-campus (not with family). Report the number of Group 4 students who lived off
-campus not with their parents or guardians.
01d. Unknown (calculated). This value is calculated using the following formula: [A04 –
(E01a + E01b + E01c)], where A04 is the number of Group 4 students that you
entered in Part A, Line 04. Note that this number should be a small percentage of the
total number of students in a given year because institutions should have this
information available for all students that completed the FAFSA as well as other
information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid (column 1); the
number of Group 4 students who were awarded any grant or scholarship aid from the federal government, state/local
government, or the institution (column 2); and the total amount of grant or scholarship aid from the federal
government, state/local government, or the institution awarded to these students by income level (column 3).
Item
02.
02a.
02b.
02c.
Description
Column 1. Report the number of Group 4 students in this income
level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income
level who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the following
sources: federal government, state/local government, or the
institution.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students in this income level from the federal
government, state/local government, or the institution will be
calculated for you.
$30,001–48,000 Column 1. Report the number of Group 4 students in this income
level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income
level who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the following
sources: federal government, state/local government, or the
institution.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students in this income level from the federal
government, state/local government, or the institution will be
calculated for you.
$48,001–75,000 Column 1. Report the number of Group 4 students in this income
level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income
level who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
$0–30,000
02d.
02e.
02f.
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Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the following
sources: federal government, state/local government, or the
institution.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students in this income level from the federal
government, state/local government, or the institution will be
calculated for you.
$75,001–110,000Column 1. Report the number of Group 4 students in this income
level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income
level who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the following
sources: federal government, state/local government, or the
institution.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students in this income level from the federal
government, state/local government, or the institution will be
calculated for you.
$110,001 and
Column 1. Report the number of Group 4 students in this income
more
level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this income
level who were awarded any grant or scholarship aid from the
federal government, state/local government, or the institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the following
sources: federal government, state/local government, or the
institution.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students in this income level from the federal
government, state/local government, or the institution will be
calculated for you.
Total all income Column 1. The total number of Group 4 students who were
levels
awarded any Title IV aid will be calculated for you.
Column 2. The total number of Group 4 students who were
awarded any grant or scholarship aid from the federal government,
state/local government, or the institution will be calculated for you.
Column 3. The total amount of grant or scholarship aid awarded to
Group 4 students from the federal government, state/local
government, or the institution will be calculated for you.
Column 4. The average dollar amount of grant or scholarship aid
awarded to Group 4 students from the federal government,
state/local government, or the institution will be calculated for you.
Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who were awarded grant or scholarship aid from
the following sources: the federal government, state/local government, or the institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College Navigator. In addition,
the average net price calculated for this group will be used in the U.S. Department of Education's College Affordability
and Transparency lists.
The components used to estimate the average net price include the average total cost of attendance for the
institution's largest program and the average grant or scholarship aid awarded to Group 3 students. The total cost of
attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line 02) and the weighted
average by living arrangement for room and board and other expenses (Line 05). Information about cost of
attendance is carried forward from data that your institution reported in the Institutional Characteristics component of
IPEDS. If you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees
The published tuition and required fees are carried forward from data that your institution
reported on the IPEDS Institutional Characteristics component, Part D - Student Charges,
Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the IPEDS Institutional Characteristics component, Part D - Student Charges,
Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried
forward from data that your institution reported on the IPEDS Institutional Characteristics
component, Part D - Student Charges, Cost of Attendance.
04.
Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula:
Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line
04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line
04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.
08.
Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during the
prior academic year who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution is calculated for you. This value is
calculated using the following formula: Line 06 – Line 07. The average net price for Group
3 students will be posted on College Navigator and used in the U.S. Department of
Education's College Affordability and Transparency lists.
Context
Box
You may use the space below to provide context for the data you’ve reported. The
information you enter in this context box may be posted on College Navigator and should
be written to be understood by students and parents. Make sure that your entries are free
from grammatical and spelling errors.
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Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students enrolled in your
institution's largest program any time during the prior academic year who were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College Navigator.
The components used to estimate the average net price include the average total cost of attendance for the
institution's largest program and the average grant or scholarship aid awarded to Group 4 students. The total cost of
attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line 02) and the weighted
average by living arrangement for room and board and other expenses (Line 05). Information about cost of
attendance is carried forward from data that your institution reported in the Institutional Characteristics component of
IPEDS. If you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
01.
Description
Published tuition and required fees
The published tuition and require fees are carried forward from data that your institution
reported on the IPEDS Institutional Characteristics component, Part D - Student Charges,
Cost of Attendance.
02.
Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the IPEDS Institutional Characteristics component, Part D - Student Charges,
Cost of Attendance.
03.
Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried
forward from data that your institution reported on the IPEDS Institutional Characteristics
component, Part D - Student Charges, Cost of Attendance.
04.
Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 01a through 01d.
05.
Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula: Line 05 =
[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line 04a+Line
04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]
06.
Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.
07.
Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 4 students
These values are carried forward from Part E, Line 04, Column 4 for each income level.
08.
Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during the
prior academic year who were awarded Title IV federal student aid is calculated for you.
These values are calculated for each income level using the following formula: Line 06 –
Line 07. The average net price for Group 4 students by income level will be posted on
College Navigator.
Context
Box
You may use the space below to provide context for the data you’ve reported. The
information you enter in this context box may be posted on College Navigator and should
be written to be understood by students and parents. Make sure that your entries are free
from grammatical and spelling errors.
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Section 2. Military Servicemembers and Veteran Students with Benefits
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
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Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
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Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
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General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
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Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
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Detailed Instruction
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
For the Post-9/11 GI Bill benefit, please provide in the first column the number of students receiving the benefit during
the July 1-June 30 reporting period (see coverage above). In the second column, provide the total dollar amount for
each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
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date: 8/9/2016
Glossary
Term
Definition
Federal grants
(grants/educational
assistance funds)
Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell Grants and
Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and merit-based educational
assistance funds and training vouchers provided from other federal agencies and/or federally-sponsored educational
benefits programs. (Used for reporting on the Student Financial Aid component)
Financial aid
Federal Work Study, grants, loans to students (government and/or private), assistantships, scholarships, fellowships,
tuition waivers, tuition discounts, employer aid (tuition reimbursement) and other monies (other than from
relatives/friends) provided to students to meet expenses. This excludes loans to parents.
First-time student
(undergraduate)
A student who has no prior postsecondary experience (except as noted below) attending any institution for the first
time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also
includes students enrolled in the fall term who attended college for the first time in the prior summer term, and
students who entered with advanced standing (college credits earned before graduation from high school).
Full-time student
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more
contact hours a week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter
credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution.
Doctor's degree - Professional practice - as defined by the institution.
Institutional grants
Scholarships and fellowships granted and funded by the institution and/or individual departments within the
institution, (i.e., instruction, research, public service) that may contribute indirectly to the enhancement of these
programs . Includes scholarships targeted to certain individuals (e.g., based on state of residence, major field of
study, athletic team participation) for which the institution designates the recipient.
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Loans to students
Any monies that must be repaid to the lending institution for which the student is the designated borrower. Includes
all Title IV subsidized and unsubsidized loans and all institutionally- and privately-sponsored loans. Does not include
PLUS and other loans made directly to parents.
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Net price
The Higher Education Opportunity Act of 2008 defines institutional net price as "the average yearly price actually
charged to first-time, full-time undergraduate students receiving student aid at an institution of higher education
after deducting such aid." In IPEDS, average institutional net price is generated by subtracting the average amount
of federal, state/local government, or institutional grant and scholarship aid from the total cost of attendance. Total
cost of attendance is the sum of published tuition and required fees (lower of in-district or in-state for public
institutions), books and supplies, and the weighted average for room and board and other expenses. Cost of
attendance data are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are
collected in the Student Financial Aid (SFA) component of IPEDS.
Off-campus (not with family)
A living arrangement in which a student does not live with the student's parents or legal guardians in any housing
facility that is not owned or controlled by the educational institution.
Off-campus (with family)
A living arrangement in which a student lives with the student's parents or legal guardians in any housing facility
that is not owned or controlled by the educational institution.
On-campus housing
Any residence hall or housing facility owned or controlled by an institution within the same reasonably contiguous
geographic area and used by the institution in direct support of or in a manner related to, the institution's
educational purposes.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Scholarships
Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards given to
undergraduate students.
State and local grants
Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly
SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which the institution was
reimbursed by a state agency. Local government grants include scholarships or gift-aid awarded directly to the
student. (Used for reporting Finance data for private for-profit institutions )
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for institutions with graduate students only (academic
reporters)
Overview
IPEDS Student Financial Aid Component Overview
Academic Reporters
Welcome to the Student Financial Aid (SFA) component. As a graduate school, the purpose of the SFA component is
to collect information about your students who have received military/veteran educational benefits.
Data Reporting Reminder
Total number and amount will be asked for both undergraduate and graduate students. Please work with your
institutional representative who certifies such benefits. They may not be associated with the student financial aid
office.
Data Reporting Tips
If there are no students in a benefit category, please enter zero (0). Do NOT leave the cell blank.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
Context boxes are optional, but allow you to provide more information about the reported data. Some context boxes
may be made available to the public on College Navigator, so make sure that the entered information can be
understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
If you have questions about completing this component, please contact the IPEDS Help Desk at 1-877-225-2568.
Section 2: Screening Question
1. Did your institution award military tuition assistance and/or veteran’s benefits?
No
Yes
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You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website, and should be written to be understood by students and
parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
•
•
•
•
Report the total number of student recipients and the total dollar amounts for each program.
Student recipients can also include eligible dependents.
Consult with your campus certifying official, who may not be in the student financial aid office.
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your institution participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for a program. Please do not leave a
cell blank.
Type of benefit/assistance
Number of students
Total dollar amount of Average dollar amount of
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Graduate students
Post-9/11 GI Bill Benefits
Department of Defense Tuition
Assistance Program
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.
Software Provider Resources Use of Cookies
Browsers Supported
Troubleshooting
Section 508 Compliance
NCES Privacy Policy
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Private Program Reporters
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Coverage
Reporting Period
Where to Get Help
Where the Data Will Appear
Detailed Instructions
Military Servicemembers and Veterans Benefits Question
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
Image
description.
Top of Page
End
of image
description.
Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
Image
description.
Top of Page
End
of image
description.
Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
Image
description.
Top of Page
End
of image
description.
General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
Image
description.
Top of Page
End
of image
description.
Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
Image
description.
Top of Page
End
of image
description.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
Image
description.
Top of Page
End
of image
description.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
•
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Image
description.
Top of Page
End
of image
description.
Detailed Instructions
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
Screening Question. For graduate schools only, a screening question will ask if your school certified any military
tuition assistance or veteran benefits in the prior academic year. If the answer is ‘Yes’, you will be directed to the next
question. If ‘No’, you have completed this portion of SFA. A context box is also provided for further explanation of your
response. Please see in the early part of these instructions on the treatment of Context Boxes.
Benefits Question. For the Post-9/11 GI Bill benefit, please provide in the first column the number of students
receiving the benefit during the July 1-June 30 reporting period (see coverage above). In the second column, provide
the total dollar amount for each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Image
description.
Top of Page
End
of image
description.
date: 8/9/2016
Glossary
Term
Definition
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.
Software Provider Resources
Browsers Supported
Use of Cookies
Troubleshooting
Section 508 Compliance
NCES Privacy Policy
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Form
date: 8/9/2016
Student Financial Aid for institutions with graduate students only (program
reporters)
Overview
IPEDS Student Financial Aid Component Overview
Program Reporters
Welcome to the Student Financial Aid (SFA) component of the U.S. Department of Education’s Integrated
Postsecondary Education Data System (IPEDS). The purpose of the SFA component is to collect information about
financial aid provided to various groups of undergraduate students at your institution.
Data Reporting Reminders
Total number and amount will be asked for both undergraduate and graduate students. Please work with your
institutional representative who certifies such benefits. They may not be associated with the student financial aid
office.
Data Reporting Tips
If there are no students in a benefit category, please enter zero (0). Do not leave the cell blank.
Interactive Edits and Error Messages
SFA contains interactive edits that will check for blank fields, invalid values, or values that fall outside expected
ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk at 1-877-225-2568 for resolution.
Context Boxes
Context boxes are optional, but allow you to provide more information about the reported data. Some context boxes
may be made available to the public on College Navigator, so make sure that the entered information can be
understood easily by students, parents, and the general public.
Resources
To download the survey materials for this component: Survey Materials
If you have questions about completing this component, please contact the IPEDS Help Desk at 1-877-225-2568.
Section 2: Screening Question
1. Did your institution award military tuition assistance and/or veteran’s benefits?
No
Yes
Image
description.
These
context
notes
will
be on
posted
the College
Navigator.
End of image
description.
You may use the space below to provide context for the data you've reported above. These context notes
may be posted on the College Navigator website, and should be written to be understood by students and
parents.
Section 2: Military Servicemembers and Veteran's Benefits
Section 2: Military Servicemembers and Veteran's Benefits
IMPORTANT NOTE: Report for Post-9/11 GI Bill Benefits: July 1, 2015 - June 30, 2016 and Report for Department
of Defense Tuition Assistance Program: October 1, 2015 - September 30, 2016
Program reporters should be reporting the information on this screen for ALL programs (not just the largest
program).
•
Report the total number of student recipients and the total dollar amounts for each program.
•
Student recipients can also include eligible dependents.
•
Consult with your campus certifying official, who may not be in the student financial aid office.
•
For Post-9/11 GI Bill Benefits, do not include the matching institutional aid provided through the
Yellow Ribbon Program if your institution participated.
•
Information reported to IPEDS is only what is known to the institution.
•
Enter zero (0) if your institution did not have beneficiaries for a program. Please do not leave a
cell blank.
Type of benefit/assistance
Number of students
Total dollar amount of Average dollar amount of
receiving
benefits/assistance
benefits/assistance
benefits/assistance
awarded
awarded
through the institution
through the institution
Graduate students
Post-9/11 GI Bill Benefits
Department of Defense Tuition
Assistance Program
Prepared by
This survey component was prepared by:
Keyholder
Finance Contact
SFA Contact
HR Contact
Academic Library Contact
Other
hours
minutes
Name:
Email:
How long did it take to prepare
this survey component?
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.
U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.
Software Provider Resources Use of Cookies
Browsers Supported
Troubleshooting
Section 508 Compliance
NCES Privacy Policy
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > Instructions
date: 8/9/2016
Student Financial Aid, Private Program Reporters
Purpose of Component
Who Must Report
Changes in Reporting
General Instructions
What You Will Need
About the Data
Context Boxes
Coverage
Reporting Period
Where to Get Help
Where the Data Will Appear
Detailed Instructions
Military Servicemembers and Veterans Benefits Question
Purpose of Component
The purpose of the Student Financial Aid (SFA) is collect information about the financial aid provided to various groups
of undergraduates in order to meet requirements of the Higher Education Act of 1965, as amended. Starting in 201415 data collection year, SFA has expanded to collect information on the federal dollars supporting military
servicemember and veteran undergraduate and graduate students.
As presented in the Technical Review Panel Report #36 (March 2012), the increase in beneficiaries and federal dollars
has led for an increase demand for information to help prospective students look where to use their educational
benefits, researchers study the impact of the programs on college outcomes, and policymakers assess the effectives of
benefits programs and return on investment.
Image
description.
Top of Page
End
of image
description.
Who Must Report
All registered IPEDS institutions that educate military servicemembers, veterans, or eligible dependents receiving any
Tuition Assistance Program or Post-9/11 GI Bill benefits. Report only those that RECEIVED the benefit(s).
Image
description.
Top of Page
End
of image
description.
Changes in Reporting
There were no changes implemented for the 2016-17 data collection period.
Image
description.
Top of Page
End
of image
description.
General Instructions
What You Will Need
If unfamiliar with these educational benefits, below is a general synopsis of each programs:
1. Post-9/11 GI Bill
•
•
•
•
•
•
Effective August 1, 2009, benefit provides payment of tuition and fees, monthly housing allowance, and books
and supplies stipend.
Tuition and fees are paid directly to the institution on behalf the students; thus, institutions should know which
students have Post-9/11 GI Bill benefits and the amount of benefits received at the institution.
Educational benefits can be transferred to a dependent.
Program expanded in 2011 to cover non-degree-granting programs, apprenticeships/on-the-job training
programs, flight training programs, and training correspondence.
The Yellow Ribbon program through the Post-9/11 GI Bill is an institutional aid matching program only for
tuition and fees for students attending participating institutions.
For more information, visit the Department of Veteran Affairs, Post-9/11 GI Bill Benefits website
http://www.benefits.va.gov/gibill/post911_gibill.asp
2. Department of Defense Tuition Assistance
•
•
•
•
For active duty servicemembers, reservists called to active duty, and their spouses.
Educational payments cover only tuition and fees and are made directly to the institution.
GI Bill benefits can be used to supplement costs not covered by this program.
For more information, visit the Department of Defense Tuition Assistance Program website
http://www.dodmou.com/
Consult and verify the data with your institutional representative who certifies these benefits. This individual or office
may not be in the student financial aid office.
About the Data
The Post-9/11 GI Bill and Tuition Assistance programs may only highlight only two of many educational benefits
provided to military servicemembers and veterans. However, from a national prospective, Post-9/11 GI Bill and Tuition
Assistance programs are more likely to be found across over 7,500 IPEDS institutions.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information regarding reported
data. Note that the information in these context boxes may be posted on the U.S. Department of Education’s College
Navigator website. NCES will review entries in these context boxes for applicability and appropriateness before posting
them on College Navigator. However, institutions should ensure that entries in these context boxes are free from
grammatical and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values that fall outside
expected ranges. Some error messages will require you to confirm or explain the values that you entered. Some error
messages are fatal and will require you to contact the IPEDS Help Desk (1-877-225-2568 or [email protected]) for
resolution.
Image
description.
Top of Page
End
of image
description.
Coverage
Reporting Period
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic year, from July 1 to June
30. For example, for the 2016-17 data collection year, the data reported will be July 1, 2015-June 30, 2016.
The data reported for the Department of Defense Tuition Assistance Program questions should be for the prior
academic year, from October 1 to September 30. For example, for the 2016-17 data collection year, the data reported
will be October 1, 2015-September 30, 2016.
Image
description.
Top of Page
End
of image
description.
Where to Get Help with Reporting
IPEDS Help Desk
Phone: 1-877-225-2568
Email: [email protected]
Web Tutorials
You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data
collection, a self-paced overview of IPEDS tools, and other valuable resources.
IPEDS Resource Page
The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials,
taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.),
and other valuable information.
Image
description.
Top of Page
End
of image
description.
Where the Reported Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
•
•
College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
•
College Affordability and Transparency Center Website
At the aggregate-level, data will appear in:
•
•
•
•
•
IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education
Image
description.
Top of Page
End
of image
description.
Detailed Instructions
This section provides line-by-line instructions for the Military Servicemember and Veteran Benefits Question.
Screening Question. For graduate schools only, a screening question will ask if your school certified any military
tuition assistance or veteran benefits in the prior academic year. If the answer is ‘Yes’, you will be directed to the next
question. If ‘No’, you have completed this portion of SFA. A context box is also provided for further explanation of your
response. Please see in the early part of these instructions on the treatment of Context Boxes.
Benefits Question. For the Post-9/11 GI Bill benefit, please provide in the first column the number of students
receiving the benefit during the July 1-June 30 reporting period (see coverage above). In the second column, provide
the total dollar amount for each benefit during the same reporting period.
For the Department of Defense Tuition Assistance Program benefit, please provide in the first column the number of
students receiving the benefit during the October 1-September 30 reporting period (see coverage above). In the
second column, provide the total dollar amount for each benefit during the same reporting period.
If your institution did not have any student beneficiaries for one of the benefit programs, enter a zero (0) in the cell.
In other words, do NOT leave the cell blank for a program that did not have any beneficiaries.
For Yellow Ribbon participating institutions, the institutional aid provided through the Post-9/11 GI Bill Yellow Ribbon
matching program should NOT be included in the Post-9/11 GI Bill’s Total dollar amount of benefits/assistance
awarded through the institution.
Image
description.
Top of Page
End
of image
description.
date: 8/9/2016
Glossary
Term
Definition
Integrated Postsecondary
Education Data System
(IPEDS)
The Integrated Postsecondary Education Data System (IPEDS), conducted by the NCES, began in 1986 and involves
annual institution-level data collections. All postsecondary institutions that have a Program Participation Agreement
with the Office of Postsecondary Education (OPE), U.S. Department of Education (throughout IPEDS referred to as
"Title IV") are required to report data using a web-based data collection system. IPEDS currently consists of the
following components: Institutional Characteristics (IC); 12-month Enrollment (E12);Completions (C); Admissions
(ADM); Student Financial Aid (SFA); Human Resources (HR) composed of Employees by Assigned Position, Fall Staff,
and Salaries; Fall Enrollment (EF); Graduation Rates (GR); Outcome Measures (OM); Finance (F); and Academic
Libraries (AL).
Military Tuition Assistance
Program (TAP)
A program that funds up to 100% of an eligible servicemember's college tuition and course-specific fees. Available
only to eligible servicemembers who are currently in active service as long as criteria limits are not exceeded and
students are enrolled off-duty in an U.S. Department of Education accredited post-secondary institution. This military
benefit is paid directly to the postsecondary institution by the individual’s Armed service.
Post 9/11 GI Bill
A federal education benefit program for veterans, who served on active duty after September 10, 2001. This
Department of Veteran Affairs benefit provides up to 36 months of education benefits at an approved institution for
the following college costs: tuition and fees, books and supplies and housing. The tuition and fees payment, which is
the cost for an in-state student attending a public institution, is made directly to the postsecondary institution
whereas payments for books and supplies and housing are sent directly to the student.
Title IV institution
An institution that has a written agreement with the Secretary of Education that allows the institution to participate
in any of the Title IV federal student financial assistance programs (other than the State Student Incentive Grant
(SSIG) and the National Early Intervention Scholarship and Partnership (NEISP) programs).
Transfer of Entitlement
Option
A program through which any unused Post 9/11 GI Bill may be transferred to a spouse or dependent(s) as long as
servicemembers or veterans meet the additional Department of Veterans Affairs’ criteria. Only Department of
Defense (DoD) can approve transfer of benefits requests.
Yellow Ribbon Program
A voluntary program through which participating public and private institutions can provide veterans and eligible
beneficiaries additional institutional aid to cover the costs of tuition and fees at their institutions. The Yellow Ribbon
Program is a supplementary program to the Post 9/11 GI Bill coverage of in-state tuition and fees. The Department
of Veterans Affairs matches the institutional aid provided beyond the in-state tuition and fees, but to certain limit
each year.
U.S. Department of Education
Image description.
Department
Of
Education
End of image
description.
Software Provider Resources
Browsers Supported
Use of Cookies
Troubleshooting
Section 508 Compliance
NCES Privacy Policy
Image description. The Integrated Postsecondary Education Data System End of image description.
IPEDS Help Desk
(877) 225-2568 or [email protected]
NCES National Center for Education Statistics
2016-17 Survey Materials > FAQ
date: 8/9/2016
Student Financial Aid
Click one of the following questions to view the answer.
General
1)
Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?
2)
What is the reporting period covered by SFA for the 2016-17 collection year?
3)
What changes occurred for SFA for the 2016-17 collection year?
4)
Can I revise my institutions cost of attendance (COA) data in SFA?
Student Counts
1)
For which students should I report financial aid information?
2)
What students are included in Group 1?
3)
What students are included in Group 2?
4)
What students are included in Group 2a?
5)
What students are included in Group 2b?
6)
What students are included in Group 3?
7)
What students are included in Group 4?
Financial Aid
1)
Should veterans education benefits be reported?
2)
How should I report post-9/11 "Yellow Ribbon" benefits?
3)
What types of financial aid should be reported?
4)
What is the time period for which I should report financial aid amounts?
5)
Should tuition and fee waivers be reported?
6)
Where in Part C should I report tribal aid?
7)
Should PLUS loans be reported?
8)
What does "aid awarded" mean?
9)
If a student is awarded more than one type of aid, do I count him/her twice?
10)
Where can I get living arrangement information for students?
11)
How do I get information about students' income categories?
Answers:
General
1)
Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?
All postsecondary institutions that either 1.) participate in federal student financial aid programs that enrolled
undergraduate students or 2.) enroll students who received an educational benefit (e.g., Department of Defense
Tuition Assistance or Department of Veteran Affairs Post-9/11GI Bill) any time during academic year 2015-16 must
complete SFA.
Back to top
2)
What is the reporting period covered by SFA for the 2016-17 collection year?
For the 2016-17 data collection, institutions should report data for academic year 2015-16.
For Title IV participating institutions that enroll undergraduate students:
•
•
For academic reporters, the academic year is defined as the period of time generally extending
from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period
covered by a 4-1-4 calendar system.
To determine the financial aid amounts to report for a given group of students, first identify the
students in that group (e.g., for Group 2, full-time, first-time degree/certificate-seeking
undergraduates enrolled in Fall 2015). Second, determine the financial aid that was awarded to
these students any time during the 2015-16 academic year.
For program reporters, the academic year is defined by the institution, so long as the
institutionally-defined academic year falls within the full aid year period of July 1-June 30.
To determine the financial aid amounts to report for a given group of students, first identify the
students in that group (e.g., for Group 2, full-time, first-time degree/certificate-seeking
undergraduates enrolled any time during the academic year). Second, determine the financial aid
that was awarded to these students any time during the academic year.
For institutions that enroll undergraduate and graduate students who received military or veteran benefits:
•
•
The data reported for the Post-9/11 GI Bill benefit questions should be for the prior academic
year, from July 1 to June 30.
The data reported for the Department of Defense Tuition Assistance Program questions should
be for the prior academic year, from October 1 to September 30.
Back to top
3)
What changes occurred for SFA for the 2016-17 collection year?
For the 2016-17 collection year, there were no changes.
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Can I revise my institutions cost of attendance (COA) data in SFA?
Yes, the 3 most recent COA years can be changed in SFA's "Cost Revision" screen, which carried forward the COA data
from Institutional Characteristics (IC) component. Changes should only be made if errors were made in the
IC reporting. Changes cannot be made in the prior year revision system.
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Student Counts
1)
For which students should I report financial aid information?
SFA collects information on undergraduate students only.
4)
Academic reporters should report on students who were enrolled as of October 15, or the institution’s official Fall
reporting date.
Program reporters should report on students who were enrolled any time during the academic year. For program
reporters, the academic year is defined by the institution, so long as it falls between July 1 and June 30.
For the purposes of reporting to SFA, students are divided into the following groups:
•
•
•
•
2)
3)
Group 1: All undergraduate students
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal
government, state/local government, or the institution. For public institutions, include only those
paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the
institution’s largest program.
Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public
institutions, include only those paying in-state/in-district tuition rates. For program reporters,
include only those enrolled in the institution’s largest program.
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What students are included in Group 1?
Group 1 includes all undergraduate students. You should report the total number of all new and continuing full-time
students, part-time students, degree/certificate-seeking students, and non-degree/certificate-seeking students.
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What students are included in Group 2?
Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.
For academic reporters, include students attending your institution for the first time at the undergraduate level. Also
include students enrolled in the fall term who attended college for the first time in the prior summer term, and
students who entered with advanced standing (college credits earned before graduation from high school). This
number should match the data that you reported on the Fall Enrollment component of IPEDS.
4)
For program reporters, include students attending your institution for the first time at the undergraduate level
anytime during the academic year, as defined at your institution. Also include students who entered with advanced
standing (college credits earned before graduation from high school). This number should closely match the data you
reported on the 12-month Enrollment component of IPEDS.
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What students are included in Group 2a?
In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate students
who were awarded any of the following:
•
•
•
•
•
•
5)
Federal Work Study
Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution
Grant or scholarship aid from other sources known to the institution
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What students are included in Group 2b?
In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate students
who were awarded any of the following:
•
Federal or private loans to students
•
•
•
6)
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution
Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or scholarship aid
from other sources known to the institution.
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What students are included in Group 3?
Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were awarded grant
or scholarship aid from the following sources:
•
•
•
Federal government
State/local government
Institution
For public institutions, include only those students who paid the in-state or in-district tuition rate. For program
reporters, include only those students enrolled in the institution's largest program.
7)
Do not include students who were awarded only grant or scholarship aid from private or other sources, or students
who were awarded only non-grant aid, such as loans.
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What students are included in Group 4?
Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were awarded any
Title IV aid.
Title IV aid includes the following:
•
•
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant), Teacher Education Assistance for College and Higher Education (TEACH)
Grant
Federal Work Study
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL
Stafford Loan
For public institutions, include only those students who paid the in-state or in-district tuition rate. For program
reporters, include only those students enrolled in the institution's largest program.
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Financial Aid
1)
Should veterans education benefits be reported?
For the portion of SFA (Parts A through E) that requires Title IV institutions to report on undergraduate students
receiving financial aid:
•
•
•
•
Veterans education benefits should not be reported as financial aid in SFA.
The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from
“estimated financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777)
updated the list of programs that meet the definition of "veterans' education benefits" in section
480(c) of the Higher Education Act (HEA) and moved the effective date of the exclusion to July 1,
2009 (beginning with the 2009-10 award year).
However, the institutional aid from Yellow Ribbon program should be reported under institutional
aid. See how to report the Yellow Ribbon aid in FAQ.
For more information about the Department's Guidance on Federal Veterans’ Education Benefits for
Purposes of the Title IV Student Assistance Programs, please visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
For the portion of SFA (Section 2) that requires institutions to report on students who received military or veteran
benefits:
•
Educational benefits from the Department of Defense's Military Tuition Assistance or Department of
Veteran Affairs' Post-9/11 GI Bill should be reported in SFA.
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2)
How should I report post-9/11 "Yellow Ribbon" benefits?
The Post-9/11 GI Bill program includes a 'Yellow Ribbon' program, which is comprised of matching funds provided
by the government and the institution. The institutional part of this aid should be reported in the SFA component
(Section 1) as aid to the undergraduate student. Yellow Ribbon benefits provided from the VA should NOT be included
when reporting to the portion of SFA (Section 1) on Title IV institutions that enroll full-time, first-time
degree/certificate seeking undergraduate students.
3)
However, both Post-9/11 GI Bill and Yellow Ribbon beneficiaries and federal dollar amounts should be reported to
the military/veteran question of SFA (Section 2). This portion of SFA requires all institutions that enroll students with
Post-9/11 GI Bill and/or Tuition Assistance educational benefits to provide the number of beneficiaries and total dollar
amounts.
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What types of financial aid should be reported?
The following types of financial aid should be reported in this component:
•
•
•
•
•
4)
Federal grants (grants/educational assistance funds): Grants provided by federal agencies
such as the U.S. Department of Education, including Title IV federal student aid grants such as Pell
grants, Federal Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness
Grants (ACGs), National Science and Mathematics Access to Retain Talent (National SMART) Grants,
and Teacher Education Assistance for College and Higher Education (TEACH) Grants. Also include
need-based and merit-based educational assistance funds and training vouchers provided from other
federal agencies and/or federally-sponsored educational benefits programs.
State/local government grants (grants/scholarships/waivers): Grants that were provided by
your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and
Robert C. Byrd Honors Scholarships. Also include merit scholarships that were provided by your
state and tuition and fee waivers for which your institution was reimbursed by a state agency. Local
grants include any local government grants, scholarships or gift-aid awarded directly to the student.
Institutional grants: Scholarships and fellowships granted and funded by the institution and/or
individual departments within the institution (and are limited to students attending your institution).
Also include scholarships targeted to certain individuals (e.g., based on state of residence or major)
for which the institution designates the recipient; athletic scholarships; and the like. This is not
intended to include Federal Work Study.
Private grants or scholarships: These may include scholarships or grants to students that are
paid by an outside organization but are directed through the institution's financial aid office (e.g.,
Rotary Club Scholarship).
Loans to students: Monies that must be repaid to the lending institution for which the student is
the designated borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans,
Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also
include all institutionally- and privately-sponsored loans. Please do not include PLUS and other loans
made directly to parents.
Note that different parts of the SFA component ask for different types of financial aid to be reported. Please review the
instructions and the survey screens carefully to ensure that you are reporting the correct types of financial aid in the
appropriate parts.
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What is the time period for which I should report financial aid amounts?
Institutions should report aid that was awarded any time during the academic year.
For academic reporters, the academic year is the period of time generally extending from September to June, usually
equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4 calendar system.
For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June 30.
5)
Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year reported in the
Institutional Characteristics (IC) component should align with the aid amounts reported in the Student Financial Aid
(SFA) component.
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Should tuition and fee waivers be reported?
Yes, tuition and fee waivers should be reported.
Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported under
state/local government grants.
6)
7)
Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another source)
should be reported as institutional grants.
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Where in Part C should I report tribal aid?
In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students in the
state/local government field (Line 03) in Part C.
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Should PLUS loans be reported?
No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should not be
reported.
8)
9)
10)
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What does "aid awarded" mean?
Institutions should report on grant or scholarship aid that has been awarded to students. This may be different from
aid that was actually disbursed to students. For example, a student may be awarded grant or scholarship aid at the
beginning of the academic year but then leave the institution before the entire amount is disbursed. In this case, you
would report the original amount of grant or scholarship aid that was awarded, even though the entire amount was
not actually disbursed to the student.
For reporting loans to students, institutions should continue to report on loans that were awarded to and accepted by
the student.
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If a student is awarded more than one type of aid, do I count him/her twice?
Yes, students should be included in each category of aid that they are awarded. If a student is awarded both federal
and institutional aid, he/she should be counted under both types of aid.
However, in Part C, count students only once in the major aid category. For example, if a student is awarded both a
Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for the major
category of Federal grants (Line 02).
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Where can I get living arrangement information for students?
Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA) or an
institutional financial aid application. If a student did not complete the FAFSA or an institutional financial aid
application with living arrangement information, that student may appear as having an unknown living arrangement.
Institutions should use the most recently available information regarding student living arrangement.
11)
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How do I get information about students' income categories?
To assign the income category of the student, use the income that was used by your financial aid office to determine
the student’s Expected Family Contribution (EFC). For dependent students this will include the parents’ adjusted gross
income and the student’s adjusted gross income. For independent students this will include the student’s adjusted
gross income.
If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it might be
easiest to tell your financial aid office that students should be put in income categories as they are done on FISAP.
Institutions with campus-based based aid programs must report annually to the Department of Education using the
FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP includes income-related information.
Even if your institution does not file FISAP, the instructions from it may be helpful (fields 26-39):
Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record (SAR) or ISIR
(Institutional Student Information Record), to determine the proper cell for each student. For dependent students, FTI
is the sum of Total Income (TI) and Student’s Total Income (STI). For independent students, the FTI will equal the TI.
Remember, extract this information only from the SARs/ISIRs of students who actually enrolled in your
school.
You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must use that
corrected or adjusted information when determining the proper income cell for a student. In such a case, to determine
the income cell for a dependent student, you must use the student’s and parents’ base year incomes, as reported on
the SAR/ISIR.
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| File Type | application/pdf |
| Author | Authorised User |
| File Modified | 2016-09-20 |
| File Created | 2016-09-20 |