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ATTACHMENT 23
EARLY CARE AND EDUCATION ADMINISTRATOR SURVEY FOR PLUS STUDY
(HEAD START PROGRAM PERFORMANCE STANDARDS)
This page has been left blank for double-sided copying
OMB No.: 0970-0151
Expiration Date: X/XX/2017
FACES 2014-2018
Experiences in Head Start
Head Start Center Director Plus Study
Spring 2017
Paperwork Reduction Act Statement: The referenced collection of information is voluntary. An agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control
number. The valid OMB control number for this information collection is 0970-0151 which expires XX/XX/20XX. The time
required to complete this collection of information is estimated to average XX minutes, including the time to review instructions,
search existing data resources, gather the data needed, and complete and review the collection of information. If you have
comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: Mathematica
Policy Research, 1100 1st Street, NE, 12th Floor, Washington, DC 20002, Attention: Lizabeth Malone.
Please see the Head Start Center Director Core Survey for the main survey and placement of these items
within the survey.
A. Staffing and Recruitment
A-05a
Does this center offer any of the following schedules for the Head Start funded
slots?
MARK ALL THAT APPLY
3.5 hours per day
More than 3.5 hours and up to 5 hours
More than 5 hours and up to 6 hours
More than 6 hours and up to 8 hours
More than 8 hours
1
2
3
4
5
Which of the schedules for Head Start center-based slots in your program fills
up fastest?
A-05b
MARK ONE ONLY
1
3.5 hours per day
2
More than 3.5 hours and up to 5 hours
3
More than 5 hours and up to 6 hours
4
More than 6 hours and up to 8 hours
5
More than 8 hours
6
Slots of different lengths fill up equally fast
At the beginning of this program year, did you have a waiting list of children
whose parents wanted to enroll them in classes in this center, but for whom
slots were not available?
A-06
1
0
Yes
No
GO TO A1, PAGE X
2
For which length of center-based slot was the waiting list longest?
A-07
MARK ONE ONLY
1
3.5 hours per day
2
More than 3.5 hours and up to 5 hours
3
More than 5 hours and up to 6 hours
4
More than 6 hours and up to 8 hours
5
More than 8 hours
6
The waiting lists were of equal length for all slots
3
B. Staff Education and Training
[These questions will come immediately after the two questions on curriculum and
assessment training at the end of section B.]
4
B24
There are many different ways that centers can support curriculum implementation and
monitor implementation fidelity (in other words, monitor whether the curriculum is being
implemented as intended by the people who created it). We are interested in learning about
what your center is doing. In the first column, please indicate whether your center is currently
doing any of the following.
B25
For rows you did not mark in the first column, in the second column, please indicate whether
your center is considering adding any of the following in order to support curriculum
implementation or monitor implementation fidelity (in other words, monitor whether the
curriculum is being implemented as intended by the people who created it).
a.
Offer additional teacher training on the curriculum/curricula by the
developer ..............................................................................................
b.
Offer additional teacher training on the curriculum/curricula by another
provider .................................................................................................
c.
Have teachers complete fidelity checklists available from the
developer
d.
Have a coach observe teachers using the curriculum developer’s
fidelity checklist .....................................................................................
e.
Have someone else observe teachers using the curriculum
developer’s fidelity checklist ..................................................................
f.
Have a coach observe teachers implementing the curriculum and
provide feedback (not using a fidelity checklist) ....................................
g.
Have someone else observe teachers implementing the curriculum
and provide feedback (not using a fidelity checklist) ............................
h.
Have coaches focus on curriculum implementation when working with
teachers ................................................................................................
i.
Administrators/coaches/specialists/others participate in a curriculum
developer training on supporting and/or monitoring fidelity ...................
j.
Use other implementation support or fidelity monitoring tools (Specify)
5
B24
B25
MARK ALL THAT
APPLY
MARK ALL THAT APPLY
MY CENTER IS
CURRENTLY DOING
THIS
MY CENTER IS
CONSIDERING ADDING
THIS
1
2
3
3
4
4
5
5
6
6
7
7
8
8
9
9
10
10
Thinking about all of the tools and activities just listed related to supporting
curriculum implementation or monitoring implementation fidelity, are you doing them
or planning to add them in order to meet the Head Start Program Performance
Standards on curriculum support and fidelity monitoring?
B26
1
0
d
Yes
No
Don’t Know
6
E. Curriculum and Assessment
E2
What curriculum/curricula does your center use?
MARK ALL THAT APPLY
11
12
13
14
15
16
17
18
19
20
91
Creative Curriculum
High/Scope
High Reach
Let’s Begin with the Letter People
Montessori
Bank Street
Creating Child Centered Classrooms- Step by Step
Scholastic Curriculum
Locally Designed Curriculum
Curiosity Corner
Something else – Specify
E3
What is your main curriculum?
MARK ONE ONLY
11
Creative Curriculum
12
High/Scope
13
High Reach
14
Let’s Begin with the Letter People
15
Montessori
16
Bank Street
17
Creating Child Centered Classrooms- Step by Step
18
Scholastic Curriculum
19
Locally Designed Curriculum
20
Curiosity Corner
91
Something else – Specify
23
Use each equally
d
Don’t know
7
Was your center using this curriculum before these new Head Start Program
Performance Standards were released in September 2016?
E12a
MARK ONE FOR
EACH ROW
YES
11.
Creative Curriculum
1
0
12.
High/Scope .............................................................................
1
0
13.
High Reach .............................................................................
1
0
14.
Let’s Begin with the Letter People...........................................
1
0
15.
Montessori ..............................................................................
1
0
16.
Bank Street .............................................................................
1
0
17.
Creating Child Centered Classrooms- Step by Step ...............
1
0
18.
Scholastic Curriculum .............................................................
1
0
19.
Locally Designed Curriculum ..................................................
1
0
20.
Curiosity Corner ......................................................................
1
0
21.
Something else – (Specify)
1
0
8
NO
E12b
Did your center begin using this curriculum in an effort to meet the new Head Start
Program Performance Standards?
MARK ONE FOR EACH ROW
YES
DON’T
KNOW
11.
Creative Curriculum
1
0
d
12.
High/Scope
1
0
d
13.
High Reach
1
0
d
14.
Let’s Begin with the Letter People
1
0
d
15.
Montessori
1
0
d
16.
Bank Street
1
0
d
17.
Creating Child Centered Classrooms- Step by
Step
1
0
d
18.
Scholastic Curriculum
1
0
d
19.
Locally Designed Curriculum
1
0
d
20.
Curiosity Corner
1
0
d
21.
Something else – (Specify)
1
0
d
9
NO
Does your center plan to continue using this curriculum in the next program year?
E12c
MARK ONE FOR EACH ROW
YES
Creative Curriculum
1
0
d
12.
High/Scope
1
0
d
13.
High Reach
1
0
d
14.
Let’s Begin with the Letter People
1
0
d
15.
Montessori
1
0
d
16.
Bank Street
1
0
d
17.
Creating Child Centered Classrooms- Step by
Step
1
0
d
18.
Scholastic Curriculum
1
0
d
19.
Locally Designed Curriculum
1
0
d
20.
Curiosity Corner
1
0
d
21.
Something else – (Specify)
1
0
d
1
0
d
Yes
No
GO TO E15, PAGE X
Don’t Know
GO TO E15, PAGE X
10
DON’T
KNOW
11.
Will your center be adding another curriculum next year?
E13
NO
What curriculum/curricula does your center plan to use next year?
E13a MARK ALL THAT APPLY
11
12
13
14
15
16
17
18
19
20
91
Creative Curriculum
High/Scope
High Reach
Let’s Begin with the Letter People
Montessori
Bank Street
Creating Child Centered Classrooms- Step by Step
Scholastic Curriculum
Locally Designed Curriculum
Curiosity Corner
Something else – Specify
Will any of these new curricula be your main curriculum?
E13b
1
0
d
Yes
No
Don’t Know
Are you changing your curriculum/curricula in order to meet the Head Start Program
Performance Standards?
E14
1
0
d
Yes
No
Don’t Know
11
We are also interested in learning about your use of other activities and tools related
to curriculum. Is your center currently doing any of the following activities or using
any of the following tools?
E15
MARK ONE FOR EACH ROW
YES
NO
a.
Making and using adaptations to your curriculum/parts of
the curriculum (for example, to respond to different learning
needs) .....................................................................................
1
0
b.
Using subject matter (for example, math, science,
social/emotional, literacy) curriculum in addition to other
curriculum/curricula.................................................................
1
0
c.
Using the online components of the curriculum package ........
1
0
d.
Using the assessment system that accompanies your
curriculum ...............................................................................
1
0
e.
Using online components of the assessment that
accompanies your curriculum .................................................
1
0
f.
Using other activities/tools related to curriculum – Specify
1
0
12
Is your center considering doing any of the following activities or adding any of the
following tools related to curriculum? Please responds to these items even if you
answered “yes” to all the items in E15.
E16
MARK ONE FOR EACH ROW
YES
NO
a.
Make and use additional adaptations to your
curriculum/parts of the curriculum (for example, to respond
to different learning needs) .....................................................
1
0
b.
Use an additional subject matter (for example, math,
science, social/emotional, literacy) curriculum in addition to
other curriculum/curricula .......................................................
1
0
c.
Use other parts of the curriculum package that support
classroom activities that you have not previously used ..........
1
0
d.
Use the online components of the curriculum package ..........
1
0
e.
Use the assessment system that accompanies this
curriculum ...............................................................................
1
0
f.
Using online components of the assessment that
accompanies your curriculum .................................................
1
0
g.
Use other enhancements – Specify
1
0
Thinking about all of the tools and activities above related to curriculum, are you
doing them or planning to add them in order to meet the Head Start Program
Performance Standards on curriculum?
E17
1
0
d
Yes
No
Don’t Know
13
S. Head Start Program Performance Standards
In September of 2016, the Office of Head Start released new Head Start Program
Performance Standards (HSPPS). We are interested in learning whether centers were
already in compliance with any of these standards when they were released and whether
it will be difficult for centers to make changes to comply with the new standards. Our
questions focus on the standards included in the compliance table released with the new
HSPPS. The compliance dates have not yet passed for any of these standards. In other
words, programs are not yet required to meet these standards.
When answering questions about the duration requirement, please consider only the
slots directly funded by Head Start; do not include slots that are fully funded by other
federal, state, or local sources.
You may not have received any information on some of these standards yet. Therefore,
in several of our questions, there is the option to indicate “don’t know.” This is an
important part of what we need to learn in this survey. There are no right or wrong
answers.
As an additional resource, if needed, we have provided fuller explanatory text from the
Head Start Program Performance Standards and the accompanying compliance table at
the back of this survey on pages 35 through 39. If it will help you, please use this text as
a reference when answering the items in this section.
14
Was your center in compliance with the following standards at the time the new Head Start
Program Performance Standards (HSPPS) were released (September 2016)? For each of the
standards, please tell us whether, as of September 2016, your center already met (was in
compliance with) the standard, did not meet (was not in compliance with) the standard, or
whether you don’t know.
My center…
S1
MARK ONE FOR EACH ROW
Already met (was
in compliance
with) this
standard when
the new HSPPS
were released.
a.
Service duration for Head Start center-based services:
1,020 annual hours for Head Start centers over at least
8 months for 50% of funded enrollment
b.
Service duration for Head Start center-based services:
1,020 annual hours for Head Start centers over at least
8 months for 100% of funded enrollment
c.
Curricula for center-based and family child care
programs: having a curriculum that meets the
requirements identified in the HSPPS
d.
Curricula for center-based and family child care
programs: curriculum implementation support and
fidelity monitoring (in other words, monitoring whether
the curriculum is being implemented as intended by the
people who created it)
e.
Assessment: having an assessment that meets the
requirements identified in the HSPPS
f.
Assessment: using assessment results as required by
the HSPPS
g.
Assessment: meeting standards for assessment related
to serving children with a home language other than
English
h.
Quality Rating and Improvement Systems participation
requirement
i.
Data systems: sharing relevant data with state
education systems to the extent practicable
j.
Complete background check procedures for
employees, consultants, and contractors when initially
hired and at least once every 5 years
k.
Coordinated coaching strategy: intensive coaching
practices requirements
l.
Coaching staff qualifications and experience
requirements
m.
Management of program data to effectively support
availability, usability, integrity, and security of program
data
15
Did not meet (was
not in compliance
with) this standard
when the new
HSPPS were
released.
Don’t know if
center met (was in
compliance with)
this standard when
the new HSPPS
were released.
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
Next, we would like to ask you to think about the changes your center is making to meet the
new Head Start Program Performance Standards (HSPPS).
S2
Thinking about the standards that your center did not yet meet when the HSPPS came out,
how difficult will it be for your center to comply with these standards? Please indicate
whether with will be “very difficult,” “somewhat difficult,” “slightly difficult,” or “not at all
difficult” for your center to comply with the following standards.
MARK ONE FOR EACH ROW
VERY
DIFFICULT
a.
Service duration for Head Start center-based
services: 1,020 annual hours for Head Start centers
over at least 8 months for 50% of funded enrollment
b.
Service duration for Head Start center-based
services: 1,020 annual hours for Head Start centers
over at least 8 months for 100% of funded
enrollment
c.
Curricula for center-based and family child care
programs: having a curriculum that meets the
requirements identified in the HSPPS
d.
Curricula for center-based and family child care
programs: curriculum implementation support and
fidelity monitoring (in other words, monitoring
whether the curriculum is being implemented as
intended by the people who created it)
e.
Assessment: having an assessment that meets the
requirements identified in the HSPPS
f.
Assessment: using assessment results as required
by the HSPPS
g.
Assessment: meeting standards for assessment
related to serving children with a home language
other than English
h.
Quality Rating and Improvement Systems
participation requirement
i.
Data systems: sharing relevant data with state
education systems to the extent practicable
j.
Complete background check procedures for
employees, consultants, and contractors when
initially hired and at least once every 5 years
k.
Coordinated coaching strategy: intensive coaching
practices requirements
l.
Coaching staff qualifications and experience
requirements
m.
Management of program data to effectively support
availability, usability, integrity, and security of
program data
16
SOMEWHAT
DIFFICULT
SLIGHTLY
DIFFICULT
NOT AT
ALL
DIFFICULT
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
Reference: Head Start Program Performance Standards Help Text
Item that references
standard
S1a, S2a: 1,020
annual hours for
Head Start centers
over at least 8
months for 50% of
funded enrollment
Help Text
By August 1, 2019, a program must provide 1,020 annual hours of planned class
operations over the course of at least eight months per year for at least 50 percent of
its Head Start center-based funded enrollment. (In other words, thinking about the
number of hours per day and days per week children in Head Start funded centerbased slots are offered class time in the course of a program year, does that add up to
at least 1,020 hours, and are the hours provided over at least 8 months?)
A Head Start program providing fewer than 1,020 annual hours of planned class
operations or fewer than eight months of service is considered to meet the
requirements if its program schedule aligns with the annual hours required by its local
education agency for grade one and such alignment is necessary to support
partnerships for service delivery.
S1b, S2b: 1,020
annual hours for
Head Start centers
over at least 8
months for 100% of
funded enrollment
By August 1, 2021, a program must provide 1,020 annual hours of planned class
operations over the course of at least eight months per year for all of its Head Start
center-based funded enrollment. (In other words, thinking about the number of hours
per day and days per week children in Head Start funded center-based slots are
offered class time in the course of a program year, does that add up to at least 1,020
hours, and are the hours provided over at least 8 months?)
S1c, S2c: Having a
curriculum that
meets the
requirements
identified in the
HSPPS
Implement curricula that are aligned with the Head Start Early Learning Outcomes
Framework: Ages Birth to Five and, as appropriate, state early learning and
development standards; and are sufficiently content-rich to promote measurable
progress toward development and learning outlined in the Framework; and, have an
organized developmental scope and sequence that include plans and materials for
learning experiences based on developmental progressions and how children learn.
S1d, S2d:
Curriculum
implementation
support and fidelity
monitoring
A program must support staff to effectively implement curricula and at a minimum
monitor curriculum implementation and fidelity, and provide support, feedback, and
supervision for continuous improvement of its implementation through the system of
training and professional development.
S1e, S2e: Having an
assessment that
meets the
requirements
identified in the
HSPPS
A program must conduct standardized and structured assessments, which may be
observation-based or direct, for each child that provide ongoing information to evaluate
the child’s developmental level and progress in outcomes aligned to the goals
described in the Head Start Early Learning Outcomes Framework: Ages Birth to Five.
Such assessment must result in usable information for teachers, home visitors, and
parents and be conducted with sufficient frequency to allow for individualization within
the program year.
17
Item that references
standard
Help Text
S1f, S2f: Using
assessment results
as required by the
HSPPS
A program must regularly use information from the assessments along with informal
teacher observations and additional information from family and staff, as relevant, to
determine a child’s strengths and needs, inform and adjust strategies to better support
individualized learning and improve teaching practices in center-based and family child
care settings, and improve home visit strategies in home-based models.
S1g, S2g: Meeting
standards for
assessment related
to serving children
with a home
language other than
English
If a program serves a child who speaks a language other than English a program must
use qualified bilingual staff, contractor, or consultant to:
Assess language skills in English and in the child’s home language, to assess
both the child’s progress in the home language and in English language
acquisition;
Conduct screenings and assessments for domains other than language skills
in the language or languages that best capture the child’s development and
skills in the specific domain; and,
Ensure those conducting the screening or assessment know and understand
the child’s language and culture and have sufficient skill level in the child’s
home language to accurately administer the screening or assessment and to
record and understand the child’s responses, interactions, and
communications.
If a program serves a child who speaks a language other than English and qualified
bilingual staff, contractors, or consultants are not able to conduct screenings and
assessments, a program must use an interpreter in conjunction with a qualified staff
person to conduct screenings and assessments.
S1h, S2h: Quality
Rating and
Improvement
Systems
participation
requirement
A program, with the exception of American Indian and Alaska Native programs, must
participate in its state or local Quality Rating and Improvement System (QRIS) if:
S1i, S2i: Sharing
relevant data with
state education
systems to the
extent practicable
Its state or local QRIS accepts Head Start monitoring data to document quality
indicators included in the state’s tiered system;
Participation would not impact a program’s ability to comply with the Head
Start Program Performance Standards; and,
The program has not provided the Office of Head Start with a compelling
reason not to comply with this requirement.
A program, with the exception of American Indian and Alaska Native programs unless
they would like to and to the extent practicable, should integrate and share relevant
data with state education data systems, to the extent practicable, if the program can
receive similar support and benefits as other participating early childhood programs.
18
Item that
references
standard
Help Text
S1j, S2j: Complete
background check
procedures for
employees,
consultants, and
contractors when
initially hired and
at least once every
5 years
The Head Start Program Performance Standards identify specific types of background
checks programs must complete. A program has 90 days after an employee is hired to
complete the background check process by obtaining whichever check listed in the
HSPPS was not obtained prior to the date of hire; and, child abuse and neglect state
registry check, if available.
S1k, S2k: Intensive
coaching practices
requirements
A program must implement a research-based, coordinated coaching strategy for
education staff that:
A program must ensure a newly hired employee, consultant, or contractor does not
have unsupervised access to children until the complete background check process is
complete.
A program must conduct the complete background check for each employee,
consultant, or contractor at least once every five years.
1. Assess all education staff to identify strengths, areas of needed support, and which
staff would benefit most from intensive coaching;
2. At a minimum, provides opportunities for intensive coaching to those education staff
identified through the assessment, including opportunities to be observed and receive
feedback and modeling of effective teacher practices directly related to program
performance goals;
3. At a minimum, provides opportunities for education staff not identified for intensive
coaching to receive other forms of research-based professional development aligned
with program performance goals;
4. Ensures intensive coaching opportunities for the staff identified through the
assessment process: i) Align with the program’s school readiness goals, curricula, and
other approaches to professional development; ii) Utilize a coach with adequate
training and experience in adult learning and in using assessment data to drive
coaching strategies aligned with program performance goals; iii) Provide ongoing
communication between the coach, program director, education director, and any other
relevant staff; and, iv) Include clearly articulated goals informed by the program’s
goals, and a process for achieving those goals; and,
5. Establishes policies that ensure assessment results are not used to solely determine
punitive actions for staff identified as needing support, without providing time and
resources for staff to improve.
S1l, S2l: Coaching
staff qualifications
and experience
requirements
A program must ensure coaches providing intensive coaching services have a
minimum of a baccalaureate degree in early childhood education or a related field.
Programs must utilize a coach with adequate training and experience in adult learning
and in using assessment data.
19
Item that references
standard
S1m, S2m:
Management of
program data to
effectively support
availability,
usability, integrity,
and security of
program data
Help Text
At the beginning of each program year, and on an ongoing basis throughout the year,
a program must design and implement program-wide coordinated approaches that
ensure the management of program data to effectively support the availability,
usability, integrity, and security of data. A program must establish procedures on data
management, and have them approved by the governing body and policy council, in
areas such as quality of data and effective use and sharing of data, while protecting
the privacy of child records in accordance with the HSPPS and applicable federal,
state, local, and tribal laws.
The text in this table is taken directly from the Head Start Program Performance Standards (45 CFR Chapter XIII
RIN 0970‐AC63) and/or the Compliance Table published with the Head Start Program Performance Standards. In several
instances, we removed references to specific sections or subsections so that the help text could be self‐contained. In
some cases, we replace those specific sections or subsections with a general reference to the standards.
20
OMB No.: 0970-0151
Expiration Date: X/XX/2017
FACES 2014-2018
Experiences in Head Start
Head Start Program Director Plus Study
Spring 2017
Paperwork Reduction Act Statement: The referenced collection of information is voluntary. An agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control
number. The valid OMB control number for this information collection is 0970-0151 which expires XX/XX/20XX. The time
required to complete this collection of information is estimated to average XX minutes, including the time to review instructions,
search existing data resources, gather the data needed, and complete and review the collection of information. If you have
comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: Mathematica
Policy Research, 1100 1st Street, NE, 12th Floor, Washington, DC 20002, Attention: Lizabeth Malone.
Please see the Head Start Program Director Core Survey for the main survey and placement of these items
within the survey.
S. Head Start Program Performance Standards
In September of 2016, the Office of Head Start released new Head Start Program Performance
Standards (HSPPS). We are interested in learning whether programs were already in
compliance with any of these standards when they were released and whether it will be difficult
for programs to make changes to comply with the new standards. Our questions focus on the
standards included in the compliance table released with the new HSPPS. The compliance
dates have not yet passed for any of these standards. In other words, programs are not yet
required to meet these standards.
When answering questions about the duration requirement, please consider only the slots
directly funded by Head Start; do not include slots that are fully funded by other federal, state,
or local sources.
You may not have received any information on some of these standards yet. Therefore, in
several of our questions, there is the option to indicate “don’t know.” This is an important part
of what we need to learn in this survey. There are no right or wrong answers.
As an additional resource, if needed, we have provided fuller explanatory text from the Head
Start Program Performance Standards and the accompanying compliance table at the back of
this survey on pages 32 through 36. If it will help you, please use this text as a reference when
answering the items in this section.
2
S1
Was your program in compliance with the following standards at the time the new Head Start Program
Performance Standards (HSPPS) were released (September 2016)? For each of the standards, please
tell us whether, as of September 2016, your program already met (was in compliance with) the
standard, did not meet (was not in compliance with) the standard, or whether you don’t know.
My program…
MARK ONE FOR EACH ROW
Already met (was
in compliance
with) this
standard when
the new HSPPS
were released.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
Service duration for Head Start center-based services:
1,020 annual hours for Head Start centers over at least 8
months for 50% of funded enrollment ............................
Service duration for Head Start center-based services:
1,020 annual hours for Head Start centers over at least 8
months for 100% of funded enrollment ..........................
Curricula for center-based and family child care
programs: having a curriculum that meets the
requirements identified in the HSPPS ............................
Curricula for center-based and family child care
programs: curriculum implementation support and fidelity
monitoring (in other words, monitoring whether the
curriculum is being implemented as intended by the
people who created it) .....................................................
Assessment: having an assessment that meets the
requirements identified in the HSPPS ............................
Assessment: using assessment results as required by the
HSPPS.............................................................................
Assessment: meeting standards for assessment related
to serving children with a home language other than
English .............................................................................
Quality Rating and Improvement Systems participation
requirement .....................................................................
Data systems: sharing relevant data with state education
systems to the extent practicable ...................................
Complete background check procedures for employees,
consultants, and contractors when initially hired and at
least once every 5 years .................................................
Coordinated coaching strategy: intensive coaching
practices requirements ...................................................
Coaching staff qualifications and experience
requirements....................................................................
Management of program data to effectively support
availability, usability, integrity, and security of program
data ..................................................................................
3
Did not meet (was
not in compliance
with) this standard
when the new
HSPPS were
released.
Don’t know if
program met (was
in compliance with)
this standard when
the new HSPPS
were released.
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
1
2
3
Next, we would like to ask you to think about the changes your program is making to meet
the new Head Start Program Performance Standards (HSPPS).
S2
Thinking about the standards that your program did not yet meet when the HSPPS came out,
how difficult will it be for your program to comply with these standards? Please indicate
whether with will be “very difficult,” “somewhat difficult,” “slightly difficult,” or “not at all
difficult” for your program to comply with the following standards.
MARK ONE FOR EACH ROW
VERY
DIFFICULT
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
Service duration for Head Start center-based
services: 1,020 annual hours for Head Start centers
over at least 8 months for 50% of funded
enrollment ...................................................................
Service duration for Head Start center-based
services: 1,020 annual hours for Head Start centers
over at least 8 months for 100% of funded
enrollment ...................................................................
Curricula for center-based and family child care
programs: having a curriculum that meets the
requirements identified in the HSPPS.........................
Curricula for center-based and family child care
programs: curriculum implementation support and
fidelity monitoring (in other words, monitoring
whether the curriculum is being implemented as
intended by the people who created it) .......................
Assessment: having an assessment that meets the
requirements identified in the HSPPS.........................
Assessment: using assessment results as required
by the HSPPS .............................................................
Assessment: meeting standards for assessment
related to serving children with a home language
other than English .......................................................
Quality Rating and Improvement Systems
participation requirement ............................................
Data systems: sharing relevant data with state
education systems to the extent practicable ...............
Complete background check procedures for
employees, consultants, and contractors when
initially hired and at least once every 5 years .............
Coordinated coaching strategy: intensive coaching
practices requirements ...............................................
Coaching staff qualifications and experience
requirements ...............................................................
Management of program data to effectively support
availability, usability, integrity, and security of
program data ...............................................................
SOMEWHAT
DIFFICULT
SLIGHTLY
DIFFICULT
NOT AT ALL
DIFFICULT
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
4
Meeting the Head Start Program Performance Standards (HSPPS) might be difficult
for different reasons. Thinking about the standards your program did not yet meet
when the standards were released, indicate if any reasons listed below make it very
difficult, somewhat difficult, or slightly difficult to meet the standards, or if the reason
does not affect the difficulty of meeting the standards.
S3
MARK ONE FOR EACH ROW
Makes it very
difficult to
make
changes to
meet the
HSPPS
a.
Your program’s level of available
funding
b.
Program staff’s time or the level of
effort needed from staff
c.
Makes it
somewhat
difficult to
make changes
to meet the
HSPPS
Makes it
slightly
difficult to
make changes
to meet the
HSPPS
Does not affect
difficulty of
making
changes to
meet the
HSPPS
1
2
3
4
1
2
3
4
Space constraints in your program
1
2
3
4
d.
Level of buy-in from program staff
1
2
3
4
e.
Level of buy-in from community
members
1
2
3
4
f.
Various policies or regulations (for
example, differences between the
HSPPS and state or local policies,
or between the HSPPS and
standards set by other funding
sources for your program)
1
2
3
4
Our next questions focus on the service duration requirement for Head Start funded
center-based enrollment.
S4
How many Head Start center-based funded enrollment slots does your program
currently have? Please include only the number of slots directly funded by Head
Start; do not include slots fully funded by other federal, state, or local sources.
SLOTS
5
S5a-b
What percentage of your Head Start center-based funded enrollment slots…
PERCENT
S6a-b
a.
received 1,020 hours of service over at least eight
months during the 2015-2016 program year (the
year before the new standards were released)?
b.
will receive 1,020 hours of service over at least
eight months during the 2016-2017 program year
(the current year)?
IF 100, GO TO
SECTION I,
PAGE XX
We would like to know more about the two most common schedules that do not meet
the new service duration requirement. By most common, we mean the two schedules
in which the largest proportion of children are enrolled. Please complete the table
below, reporting for each schedule: the percent of total enrollment in that schedule,
and the months per year, weeks per year, days per week, and hours per day offered to
children in that schedule.
1. Percent of
total enrollment
in this schedule
a.
Most common
schedule
b.
Second most
common
schedule
2. Months
per year
6
3. Weeks
per year
4. Days per
week
5. Hours
per day
S7a-b
Now we would like to ask how these two schedules will change for the next program
year. Please report whether the percent of total enrollment in that schedule, the
months and weeks per year, days per week, and hours per day will increase,
decrease, or remain the same (“no change”).
1. Percent of
total
enrollment in
this
schedule
a.
b.
Most
common
schedule
Second
most
common
schedule
2. Months
per year
1
Increase
1
2
Decrease
2
3
No
change
3
d
Don’t
know
d
1
Increase
1
2
Decrease
2
3
No
change
3
d
Don’t
know
d
3. Weeks per
year
Increase
1
Decrease
2
No
change
Increase
1
Decrease
2
3
Don’t
know
Increase
1
Decrease
2
d
7
Increase
Increase
1
No
change
3
Don’t
know
d
Increase
1
3
d
Decrease
2
Don’t
know
2
1
No
change
5. Hours per
day
Decrease Decrease
Increase
3
Don’t
know
No
change
Don’t
know
d
No
change
4. Days per
week
No
change
Don’t
know
Increase
Decrease Decrease
3
d
2
No
change
3
Don’t
know
d
No
change
Don’t
know
S8
Who is involved in planning and making decisions for changes your program will
need to make to meet the new standards for service duration? Please select all
groups that are involved.
MARK ALL THAT APPLY
1
2
3
4
5
6
7
8
99
Head Start program director/program management team
Individual center directors
Education managers/coordinators
Specialists/other coordinators
Teaching staff
Policy Council
Head Start governing body
Parents of children in your program
Other – Specify
8
S9
How important are the following factors when making decisions about how to meet the
new service duration requirement?
MARK ONE FOR EACH ROW
NOT
IMPORTANT
A LITTLE
IMPORTANT
SOMEWHAT
IMPORTANT
VERY
IMPORTANT
a.
Input from staff
1
2
3
4
b.
Input from families
1
2
3
4
c.
Community partner input
1
2
3
4
d.
Community or self-assessment data
1
2
3
4
e.
Alignment with local school schedules
1
2
3
4
f.
Coordination with other child
care/preschool services
1
2
3
4
g.
Other reason – Please specify
1
2
3
4
h.
Other reason – Please specify
1
2
3
4
S10
Do you expect you will need to change the number of children your program serves
with its Head Start funding in order to meet the service duration requirements?
1
2
0
Yes, I expect that my program will serve fewer children as a result of the new service
duration requirements
GO TO S11a, PAGE X
Yes, I expect that my program will serve more children as a result of the new service
duration requirements
GO TO S11b, PAGE X
No, I expect that the new service duration requirements will not affect the number of
children my program will serve.
GO TO S12a, PAGE X
9
S11a By what percent do you expect your Head Start funded slots to decrease?
PERCENT
GO TO S12a
Don’t know
d
S11b By what percent do you expect your Head Start funded slots to increase?
PERCENT
Don’t know
d
Do you plan to apply for a waiver from the service duration requirement for your
program?
S12a
1
0
Yes
No
GO TO SECTION I, PAGE X
S12b
Why do you plan to apply for a waiver from the service duration requirement for your
program?
MARK ALL THAT APPLY
1
2
3
4
99
There is no demand for longer service duration from families in my program
Families in my program would only use a portion of a full-day slot
Longer service duration is not developmentally appropriate for the age group my
program serves
In order to align with regulations from other funding sources
Other – Specify
10
Reference: Head Start Program Performance Standards Help Text
Item that references
standard
S1a, S2a: 1,020
annual hours for
Head Start centers
over at least 8
months for 50% of
funded enrollment
Help Text
By August 1, 2019, a program must provide 1,020 annual hours of planned class
operations over the course of at least eight months per year for at least 50 percent of
its Head Start center-based funded enrollment. (In other words, thinking about the
number of hours per day and days per week children in Head Start funded centerbased slots are offered class time in the course of a program year, does that add up to
at least 1,020 hours, and are the hours provided over at least 8 months?)
A Head Start program providing fewer than 1,020 annual hours of planned class
operations or fewer than eight months of service is considered to meet the
requirements if its program schedule aligns with the annual hours required by its local
education agency for grade one and such alignment is necessary to support
partnerships for service delivery.
S1b, S2b: 1,020
annual hours for
Head Start centers
over at least 8
months for 100% of
funded enrollment
By August 1, 2021, a program must provide 1,020 annual hours of planned class
operations over the course of at least eight months per year for all of its Head Start
center-based funded enrollment. (In other words, thinking about the number of hours
per day and days per week children in Head Start funded center-based slots are
offered class time in the course of a program year, does that add up to at least 1,020
hours, and are the hours provided over at least 8 months?)
S1c, S2c: Having a
curriculum that
meets the
requirements
identified in the
HSPPS
Implement curricula that are aligned with the Head Start Early Learning Outcomes
Framework: Ages Birth to Five and, as appropriate, state early learning and
development standards; and are sufficiently content-rich to promote measurable
progress toward development and learning outlined in the Framework; and, have an
organized developmental scope and sequence that include plans and materials for
learning experiences based on developmental progressions and how children learn.
S1d, S2d:
Curriculum
implementation
support and fidelity
monitoring
A program must support staff to effectively implement curricula and at a minimum
monitor curriculum implementation and fidelity, and provide support, feedback, and
supervision for continuous improvement of its implementation through the system of
training and professional development.
S1e, S2e: Having an
assessment that
meets the
requirements
identified in the
HSPPS
A program must conduct standardized and structured assessments, which may be
observation-based or direct, for each child that provide ongoing information to evaluate
the child’s developmental level and progress in outcomes aligned to the goals
described in the Head Start Early Learning Outcomes Framework: Ages Birth to Five.
Such assessment must result in usable information for teachers, home visitors, and
parents and be conducted with sufficient frequency to allow for individualization within
the program year.
11
Item that references
standard
Help Text
S1f, S2f: Using
assessment results
as required by the
HSPPS
A program must regularly use information from the assessments along with informal
teacher observations and additional information from family and staff, as relevant, to
determine a child’s strengths and needs, inform and adjust strategies to better support
individualized learning and improve teaching practices in center-based and family
child care settings, and improve home visit strategies in home-based models.
S1g, S2g: Meeting
standards for
assessment related
to serving children
with a home
language other than
English
If a program serves a child who speaks a language other than English a program
must use qualified bilingual staff, contractor, or consultant to:
Assess language skills in English and in the child’s home language, to assess
both the child’s progress in the home language and in English language
acquisition;
Conduct screenings and assessments for domains other than language skills
in the language or languages that best capture the child’s development and
skills in the specific domain; and,
Ensure those conducting the screening or assessment know and understand
the child’s language and culture and have sufficient skill level in the child’s
home language to accurately administer the screening or assessment and to
record and understand the child’s responses, interactions, and
communications.
If a program serves a child who speaks a language other than English and qualified
bilingual staff, contractors, or consultants are not able to conduct screenings and
assessments, a program must use an interpreter in conjunction with a qualified staff
person to conduct screenings and assessments.
S1h, S2h: Quality
Rating and
Improvement
Systems
participation
requirement
A program, with the exception of American Indian and Alaska Native programs, must
participate in its state or local Quality Rating and Improvement System (QRIS) if:
S1i, S2i: Sharing
relevant data with
state education
systems to the
extent practicable
Its state or local QRIS accepts Head Start monitoring data to document
quality indicators included in the state’s tiered system;
Participation would not impact a program’s ability to comply with the Head
Start Program Performance Standards; and,
The program has not provided the Office of Head Start with a compelling
reason not to comply with this requirement.
A program, with the exception of American Indian and Alaska Native programs unless
they would like to and to the extent practicable, should integrate and share relevant
data with state education data systems, to the extent practicable, if the program can
receive similar support and benefits as other participating early childhood programs.
12
Item that
references
standard
Help Text
S1j, S2j: Complete
background check
procedures for
employees,
consultants, and
contractors when
initially hired and
at least once every
5 years
The Head Start Program Performance Standards identify specific types of background
checks programs must complete. A program has 90 days after an employee is hired to
complete the background check process by obtaining whichever check listed in the
HSPPS was not obtained prior to the date of hire; and, child abuse and neglect state
registry check, if available.
S1k, S2k: Intensive
coaching practices
requirements
A program must implement a research-based, coordinated coaching strategy for
education staff that:
A program must ensure a newly hired employee, consultant, or contractor does not
have unsupervised access to children until the complete background check process is
complete.
A program must conduct the complete background check for each employee,
consultant, or contractor at least once every five years.
1. Assess all education staff to identify strengths, areas of needed support, and which
staff would benefit most from intensive coaching;
2. At a minimum, provides opportunities for intensive coaching to those education staff
identified through the assessment, including opportunities to be observed and receive
feedback and modeling of effective teacher practices directly related to program
performance goals;
3. At a minimum, provides opportunities for education staff not identified for intensive
coaching to receive other forms of research-based professional development aligned
with program performance goals;
4. Ensures intensive coaching opportunities for the staff identified through the
assessment process: i) Align with the program’s school readiness goals, curricula, and
other approaches to professional development; ii) Utilize a coach with adequate
training and experience in adult learning and in using assessment data to drive
coaching strategies aligned with program performance goals; iii) Provide ongoing
communication between the coach, program director, education director, and any other
relevant staff; and, iv) Include clearly articulated goals informed by the program’s
goals, and a process for achieving those goals; and,
5. Establishes policies that ensure assessment results are not used to solely determine
punitive actions for staff identified as needing support, without providing time and
resources for staff to improve.
S1l, S2l: Coaching
staff qualifications
and experience
requirements
A program must ensure coaches providing intensive coaching services have a
minimum of a baccalaureate degree in early childhood education or a related field.
Programs must utilize a coach with adequate training and experience in adult learning
and in using assessment data.
13
Item that references
standard
S1m, S2m:
Management of
program data to
effectively support
availability,
usability, integrity,
and security of
program data
Help Text
At the beginning of each program year, and on an ongoing basis throughout the year,
a program must design and implement program-wide coordinated approaches that
ensure the management of program data to effectively support the availability,
usability, integrity, and security of data. A program must establish procedures on data
management, and have them approved by the governing body and policy council, in
areas such as quality of data and effective use and sharing of data, while protecting
the privacy of child records in accordance with the HSPPS and applicable federal,
state, local, and tribal laws.
The text in this table is taken directly from the Head Start Program Performance Standards (45 CFR Chapter XIII
RIN 0970‐AC63) and/or the Compliance Table published with the Head Start Program Performance Standards. In several
instances, we removed references to specific sections or subsections so that the help text could be self‐contained. In
some cases, we replace those specific sections or subsections with a general reference to the standards.
14
| File Type | application/pdf |
| Author | emoiduddin |
| File Modified | 2017-03-03 |
| File Created | 2017-03-03 |