Electronic Duck Stamp Fulfillment Information

OMB Control No. 1018-0135
Expiration Date: XX/XX/2016

APPLICATION INSTRUCTIONS PACKAGE
Department of the Interior
U.S. Fish and Wildlife Service

Application to Participate in the
Electronic Federal Duck Stamp Program
Program to Begin ________________________
Application Deadline – ______________________

Paperwork Reduction Act Statement. We are collecting this information under our authorities in 16 U.S.C
718b(a)(2). We will use information that you provide to select participants for the Electronic Federal Duck
Stamp Program and to issue duck stamps to purchasers. Your response is required to obtain a benefit. We
may not conduct or sponsor and you are not required to respond to a collection of information unless it displays
a currently valid OMB control number.
We estimate that it will take approximately 40 hours to complete the application and 1 hour to complete each
fulfillment report, including time for reviewing instructions, gathering and maintaining data, and completing and
reviewing the form. You may direct comments regarding the burden estimates or any other aspect of the
information collection to the Service Information Collection Clearance Officer, U.S. Fish and Wildlife Service,
Mail Stop 2042-PDM, Department of the Interior, 1849 C Street, NW., Washington D.C. 20240.

TABLE OF CONTENTS

Page

SECTION 1 – BACKGROUND

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SECTION 2 – INSTRUCTIONS
APPLICATION SUBMISSION TERMS AND CONDITIONS
SAMPLE TRANSMITTAL LETTER
DRAFT MEMORANDUM OF UNDERSTANDING

3

SECTION 3 - EVALUATION METHODOLOGY
MINIMUM REQUIREMENTS
SELECTION OF THE BEST APPLICANT
SELECTION CRITERIA

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SECTION 4 - APPLICATION

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SELECTION FACTOR 1: The responsiveness of the State to the eligibility requirements of the Electronic Duck
Stamp program.
SELECTION FACTOR 2: State’s responsiveness to the program application requirements.
SELECTION FACTOR 3: Stamp Requirements- Service Director requires an electronic stamp issued by a State
under the program have specific characteristics.
SELECTION FACTOR 4: Guaranteed delivery of the actual stamp to the customer and improved customer
service and convenience.
SELECTION FACTOR 5: State’s agreement to the terms and conditions outlined in the general agreement
governing the program.
SELECTION FACTOR 6: Experience and financial capability.
SECTION 5 – CONTACT AND APPLICATION SUBMISSION INFORMATION

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SECTION 6 - EXHIBITS

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A: Amplex Data Transmittal Requirements
B: Service Approved Handling Rates
C: Electronic Funds Transfer Requirements
D: Copy of Duck Stamp Act 16 U.S.C 718

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SECTION 1:

BACKGROUND

The Director of the U.S. Fish and Wildlife Service (Service) announces the opportunity for State fish and
wildlife agencies to join the Electronic Duck Stamp (“E-Stamp”) Program by issuing Federal Migratory Hunting
and Conservation Stamps through their electronic sales outlets. The program is being expanded under 16
U.S.C. 718b (a)(2).
The intent of the application is to determine a State’s eligibility to participate in this successful program. The
E-Stamp Program enhances the ability of the public to obtain required Federal Duck Stamps through the use
of electronic technology, promoting greater public participation and increasing the number of stamps sold.
Mission of the Federal Duck Stamp Program
The Federal Migratory Bird Hunting and Conservation Stamp, commonly known as the “Duck Stamp,” is a
pictorial stamp produced by the U.S. Postal Service for the U.S. Fish and Wildlife Service. It is not valid for
postage. Originally created in 1934, the Duck Stamp is a required annual purchase, in addition to any State
license, for any waterfowl hunter over the age of 16. The Federal Duck Stamp also has a much larger purpose
today as a vital tool for wetland conservation. Ninety-eight cents of every dollar generated by the sale of
Federal Duck Stamps go directly to purchase or lease wetland habitat for protection in the National Wildlife
Refuge System. Understandably, the Federal Duck Stamp Program has been called one of the most successful
conservation programs ever initiated and is a highly effective way to conserve America’s natural resources.
P.L. 109-266 required that the Secretary of the Interior conduct a 3-year program under which up to 15 States
authorized by the Secretary could issue electronic Federal Duck Stamps. Currently, eight States participate in
the E-Stamp Program. A report to Congress on the accomplishments of the program was submitted in 2011.
The number of States participating in the E-Stamp program is being expanded under 16 U.S.C 718b(a)(2). Forty
States currently use Internet, point of sale, or telephone sales for their hunting and fishing licenses. The
application process will lead to the selection of up to 15 additional eligible participants for the program over
the next 3 years.
SECTION 2:

INSTRUCTIONS

Applicants for this program must respond to all sections of the application package. An applicant is
required to submit a letter of transmittal, answer all the questions in Section 4 (FWS Form 3-2341) of
this application package and submit the required supporting documentation.
APPLICATION SUBMISSION TERMS AND CONDITIONS

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The sample Application Transmittal Letter shown below indicates applicant’s acceptance of the terms and
conditions of the E-Stamp Program as presented in this package and the attached draft Memorandum of
Understanding.
The letter must bear original signatures and be included in the State’s response package. The Service will
review the entire application package to determine whether the applicant accepts the terms and conditions of
the application process and draft Memorandum of Understanding. If it does not, your application will not be
accepted.
The official executing this application package on behalf of the State must have authority to make such
representations on behalf of the State, and the official signing the Memorandum of Understanding with the
Service must have the legal authority to obligate the State to be financially and managerially responsible for
carrying out the terms of the agreement. In addition, the State must unconditionally state and guarantee in its
application that the State will provide all funding, management and/or other resources necessary to conduct a
program in accordance with the application package and the Memorandum of Understanding with the
Service.
Sample Transmittal Letter

Director
U.S. Fish and Wildlife Service
C/O Federal Duck Stamp Office
4401 North Fairfax Drive, MS4070
Arlington, VA 22203
Dear Director:
The Department of _________ (State) hereby agrees to participate in the E-Stamp program in accordance
with the terms and conditions provided in the application issued by the public notice as listed on
________.gov and to execute the Memorandum of Understanding with the U.S. Fish and Wildlife Service
without substantive modification (except as may be required by the Service pursuant to the terms of the
application).
The State’s "APPLICATION" is enclosed with this letter. The State certifies that the information furnished
herewith is complete and accurate.
The State agrees to meet all minimum application and eligibility requirements and to provide all mandatory
information specified in the application.
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The State, by submitting this Application hereby agrees that if selected for participation in the E-Stamp
Program, the State will:
Meet the minimum requirements as identified in Section 3 of this application package.
Complete the State’s execution of the Memorandum of Understanding within 30 working days after it
is presented by the Service.
Commence operations under the Memorandum of Understanding on or before September 1, 2013.
Operate under the current, Service-approved rates for handling charges to consumers, including State
cost recovery rates approved by the Service.
BY ___________________________ DATE_______________________
(Type or Print Name)
ORIGINAL SIGNATURE_______________________________________________
TITLE _________________________________________________________
ADDRESS _____________________________________________________
This is a draft Memorandum of Understanding (MOU). The final MOU for each State will be tailored as
permitted to address individual State issues. This draft is provided to outline the requirements addressed in
the legislation and subsequent directives.
DRAFT
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE U.S. FISH AND WILDLIFE SERVICE
AND THE STATE OF ______________________
I. AUTHORITY
This memorandum of understanding (MOU) between the Secretary of the Interior acting through the Director,
U.S. Fish and Wildlife Service (hereinafter referred to as the “Service”) and the State of _________
(hereinafter referred to as the “State”), and jointly referred to as the “Cooperators”, is entered into under the
authority of Fish and Wildlife Coordination Act of 1934 (16 USC 718a et seq.), as amended; and the Migratory
Bird Hunting Stamp Act (16 U.S.C 718b(a)(2)).
II. BACKGROUND
On March 16, 1934, Congress passed, and President Roosevelt signed, the Migratory Bird Hunting Stamp Act,
(popularly known as the “Duck Stamp Act”), requiring all migratory waterfowl hunters 16 years of age or older
to buy a Federal migratory bird hunting and conservation stamp annually. Since that time, the Federal Duck
Stamp program has become one of the most popular and successful conservation programs ever initiated.
Proceeds from Duck Stamp sales have been used to help purchase about 5.6 million acres of migratory
waterfowl habitat on the more than 550 national wildlife refuges.
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III. PURPOSE AND OBJECTIVES
This MOU between the Service and the State is entered into to facilitate an orderly implementation and
management of the Electronic Duck Stamp (E-Stamp) program. The purpose of this MOU is to outline the
duties of both the Service and the State in this process and for evaluating the success of the program.
IV. RESPONSIBILITIES OF THE PARTIES
A. The Service shall:
1. Permit the State to issue Migratory Bird Hunting and Conservation Stamps through the State’s
Electronic Licensing System (“electronic stamps”) as outlined and accepted through the
application process and this MOU.
2. Confer with the State regarding customer service issues to help resolve those issues.
3. Provide the State with a fulfillment center that will issue the actual stamps within the
specified 45-day time period.
4. Review the handling charges imposed by the States to monitor cost efficiencies.
5. Provide State and Federal law enforcement personnel with information and updates
regarding the issuance and privileges accorded the E-Stamp.
6. Provide written notice to the State of any price change for the actual stamp.
B. The State shall:
1. Issue the Federal Migratory Bird Hunting and Conservation Stamp through its own authorized
electronic licensing system in accordance with the application process and this MOU.
2. Have a goal to provide an effective and convenient means for issuing migratory bird hunting
and conservation stamps.
3. Work to increase the availability of E-Stamps and meet the State’s customer satisfaction
objectives.
4. Support the Duck Stamp as an effective and viable conservation tool.
5. Assist in maintaining adequate retail availability of the actual stamp by not promoting the
E-Stamp as the only choice available to customers.
6. Issue an electronic stamp that contains a unique identifier for the individual to whom it is
issued.
7. Supply the customer with a printed proof of purchase.
8. Provide the Service with any updates to laws, regulations or policies related to the State’s
electronic licensing system.
9. Send sales accounts to Amplex Corporation through a secure File Transfer Protocol with SSL
128-bit encryption as outlined by Amplex Corporation, the fulfillment center, in the
Application guidance in Exhibit A.
10. Send all payments to Amplex Corporation as specified in the State’s application, preferably
through the specified electronic banking system.
11. Provide the State’s law enforcement personnel with information and updates regarding the
issuance and privileges accorded the stamp.
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V. General Provisions:
A. The Cooperators will mutually establish policies and procedures for handling customer
complaints and for issuing replacement Duck Stamps (lost or stolen).
B. The State will provide information and assist the Service in monitoring and evaluating the
efficiency and effectiveness of the program to facilitate customer service and convenience.
C. The Cooperators will acknowledge the State, Service, and the Duck Stamp Office’s cooperation
and collaboration in any publicity or other informational materials referencing the E-Stamp Program or
promoting this partnership;
D. State Government Relations staff or other designated contact will coordinate with and assist the
Service’s office of Congressional and Legislative Affairs to inform relevant members of Congress about the
program, its progress and ultimate results in a timely manner.
E. Third party partners of either Cooperator will seek prior approval of all press releases,
advertisements or any other materials announcing or promoting the E-Stamp program and are subject to the
same review conditions as the agreement’s primary cooperators. This does not prevent third parties from
publishing the availability of the stamp at their location.
F. The Cooperators will meet primarily by conference call or in conjunction with regularly scheduled
meetings to assess the program and evaluate its efficiency.
H. The Cooperators will obtain mutual approval for any press release concerning this MOU which
refers to the Department of the Interior or any of its bureaus or employees (by name or title), or the State
agency or its employees. The specific text, layout, photographs, etc., of the proposed release must be
submitted for review and approved by both cooperators prior to publication.
VI.

Administrative Provisions:
A.
Nothing in this MOU shall obligate the State, Service, or the United States Government to any
current or future expenditure of resources in the absence or in advance of the availability of appropriations.
B.
This MOU is neither a fiscal nor a funds obligation document. Any endeavor involving
reimbursement or contribution of funds between the Cooperators will be handled in accordance with
applicable laws, regulations, and procedures including those for Government procurement and printing.
C.
This MOU is subject to all applicable Federal laws, regulations, and guidelines, and nothing in
this MOU is intended to conflict with any existing law, regulation, or guideline of the United States including
any policy or procedure of the Department of the Interior or the Service.
D.
The Service and the State agree to be responsible for damages to their own property and
injuries to their own employees and volunteers.
E.
Cooperators agree to assume liability for any and all claims by third parties arising from the
acts or omissions of their respective employees or representatives to the greatest extent provided by law.
F.
This MOU is not intended to create an exclusive relationship between the Service and the
State with respect to promoting the public awareness of the Federal Duck Stamp.

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G.
Nothing in this MOU may be interpreted to imply that the United States Government, the
Department of the Interior, or the Service endorses any product, service or policy of the State. The State will
not take any action or make any statement that implies such an endorsement.
H.
During the performance of this MOU, the participants agree to abide by the terms of the
Department of the Interior-Civil Rights Assurance Certification, nondiscrimination, and will not discriminate
against any person because of race, color, religion, sex, or national origin. The participants will take
affirmative action to ensure that applicants are employed without regard to their race, color, sexual
orientation, national origin, disabilities, religion, age, or sex.

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VII.

Period of MOU
A.
The term of the MOU shall be for the period beginning with its execution by both parties and
shall remain in effect until __________________, unless terminated, modified or extended.
B.
This MOU may be modified, amended or supplemented by mutual consent of both the Service
and the State. The Cooperators agree to seek a mutually acceptable schedule to negotiate any modifications
to the MOU.
C.
Either party may terminate this MOU by providing the other party with thirty (30) days
written notice. In the event that one party provides the other party with notice of its intention to terminate,
the Cooperators will attempt to meet promptly to discuss the reason for the notice and attempt to resolve
any differences.
D.
The MOU may be executed in multiple counterparts, each of which shall be deemed an
original.
E.
The cooperators may agree to extend the term of this MOU provided that the agreement to
extend it is in writing and is signed by both parties.
VII.
A.

Contacts for the parties:
Service contact:

Laurie Shaffer
Chief, Federal Duck Stamp Office
4401 North Fairfax Drive, MBSP-4070
Arlington, VA 22203
B. State Contact:
NAME:
TITLE:
ADDRESS:
This MOU is entered into by Director, U.S. Fish and Wildlife Service and
_________________________________this ___ Day of _________, 2013.
U.S. Fish and Wildlife Service
STATE

(Signature)
(_______________) Director
U.S. Fish and Wildlife Service
1849 C Street, NW
Washington, DC 20240

(Signature of State agency cooperator)

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SECTION 3:

EVALUATION METHODOLOGY

The minimum requirements for participation in the E-Stamp Program are identified in this section of the
Application Package. If the State, in its transmittal letter, does not agree to these minimum requirements, the
Application will be considered unsatisfactory.

MINIMUM REQUIREMENTS:
No application will be considered which fails to meet the minimum requirements as determined by the
Service Director. Such minimum requirements of the State will include the following:
1. Issue the Federal Migratory Bird Hunting and Conservation Stamp through its own authorized
electronic licensing system.
2. Have a goal to provide an effective and convenient means for issuing migratory hunting and
conservation stamps.
3. Have as another goal to increase the availability of those stamps and to meet the State’s customer
satisfaction objectives.
4. Support the Duck Stamp as an effective and viable conservation tool.
5. Assist in maintaining adequate retail availability of the stamp by not promoting the electronic
stamp as the only choice available to customers.
6. Issue an electronic stamp that contains a unique identifier for the individual to whom it is issued.
7. Supply the customer with a printed proof of purchase.
8. Provide the Service with any updates to laws, regulations or policies related to the State’s
electronic licensing system.
9. Send sales accounts to Amplex Corporation through a secure File Transfer Protocol with SSL
128-bit encryption as outlined by Amplex Corporation, the fulfillment center, in the Application
guidance in Exhibit A.
10. Send all payments to Amplex Corporation as specified in the State’s application, preferably
through the specified electronic banking system.
11. Provide the State’s law enforcement personnel with information and updates regarding the
issuance and privileges accorded the stamp.

SELECTION OF THE BEST APPLICANTS
In selecting the best applicants, the Director will consider the following principal factors:
A. The responsiveness of the application to the objectives of providing a cost-effective and convenient
means for issuing Migratory Bird Hunting and Conservation Stamps
B. The experience and related background of the entity submitting the application, including past
performance and expertise in providing the same or similar services

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C. The financial capability of the entity submitting the application regarding start-up and maintenance
costs

SELECTION CRITERIA
The Director will assess each application under each of the selection factors on the basis of a yes/no question
often with a narrative explanation. The Director will evaluate the individual selection factors on the merits of
the application comparing them to the other proposals received, if any. If you have special concerns regarding
specific factors, please elaborate in the narrative section.
SECTION 4:

APPLICATION AND SELECTION FACTORS

SELECTION FACTOR 1 -- THE RESPONSIVENESS OF THE APPLICANT TO THE ELIGIBILTY REQUIREMENTS OF
THE PROGRAM. (To be scored: Satisfactory/Unsatisfactory)
Do you agree to comply with all terms and conditions in the application package including compliance with all
applicable laws under the terms and conditions specified in the draft Memorandum of Understanding?
____________Yes

__________No

1A. The State must currently sell State hunting, fishing, and other associated licenses and products through an
established electronic system, including point of sale, Internet, or telephone systems. Please provide
information verifying the current systems the State uses.
1B. The State must issue these electronic licenses through a State automated licensing system authorized
under State law. Please provide copies of applicable State laws, regulations and policies authorizing the use
of these electronic systems.
1C. The State must agree to terms established by the Director, U.S. Fish and Wildlife Service, for the program
to issue Federal Migratory Bird Hunting and Conservation electronic stamps. Have you included your
transmittal letter attesting to the State’s unconditional concurrence with the terms and conditions of the
General Agreement?
_______________Yes

__________________No

1D. The electronic stamp that the State issues must contain a unique identifier for the individual to whom it is
issued. Please provide an example and explanation of the codes your State proposes to use to create and
endorse this unique identifier.
1E. The electronic stamp that the State issues must be able to be printed on paper.
the printed version of your State’s proposed electronic stamp.

Please enclose a copy of

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1F. For the State to include the Federal Migratory Bird Hunting and Conservation Stamp in its portfolio, the
electronic stamp must be compatible with the hunting licensing system of that State. Is the electronic
version compatible with the system of your State?
____________Yes

___________No

SELECTION FACTOR 2 – APPLICANT’S RESPONSIVENESS TO THE PROGRAM APPLICATION REQUIREMENTS
(To be scored: Satisfactory/ Unsatisfactory)
The law states that the Director may not approve a State’s application unless it contains the following
information:
2A. Please describe the format of the electronic stamp that the State will issue under the program, including
identifying features to be specified on the stamp.
2B. Please describe any fees the State will charge customers for an electronic stamp.
2C. Please describe the process the State will use to account for and transfer the funds collected through
stamp sales to the fulfillment center as required under the program.
The contractor available for fulfillment services is Amplex Corporation.
the contractor (Exhibit A) in answering the following questions.

Please examine the requirement of

2D. Please describe how and when the State will transmit electronic stamp customer data to the fulfillment
center.
2E. Please describe how the actual stamps will be delivered. This information should include your choice of
using a consignment agreement to directly provide the actual stamp to the customer, or direct information
transfer to Amplex Corporation so that they may fulfill the order.
2F. Please supply a copy of the policies and procedures the State will use to issue replacement stamps.
2G. Please supply a copy of all other policies, procedures, and information that relate to this program; i.e., are
there separate policies in other permit language that may influence this program?
SELECTION FACTOR 3 - STAMP REQUIREMENTS - THE DIRECTOR WILL REQUIRE THAT AN ELECTRONIC
STAMP ISSUED BY A STATE UNDER THE PROGRAM HAVE SPECIFIC CHARACTERISTICS.
3A. Please demonstrate that the electronic stamp issued by your State will have the same format as any other
license, validation, or privilege issued under your automated licensing system.
3B. Please demonstrate what specific identifying features will appear on the point of sale, telephone or
Internet receipt that are adequate to enable Federal, State, and other law enforcement officers to identify the
purchaser. Provide physical copies and examples where possible.
3C. Please demonstrate how you will communicate to the purchaser and law enforcement officials that any
electronic stamp issued by a State under the program will, during the effective period of the electronic stamp:
•
•

Bestow upon the purchaser the same privileges as an actual stamp;
Be nationally recognized as a valid Federal migratory bird hunting and conservation stamp; and
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•

Authorize the purchaser to hunt migratory waterfowl in any other State, in accordance with the laws
of said State governing that hunting.

SELECTION FACTOR 4 - GUARANTEED DELIVERY OF THE PHYSICAL STAMP TO THE CUSTOMER
4A. An electronic stamp issued by a State under the E-Stamp Program will be valid for a period of time not to
exceed 45 days, as agreed to by the State and the Director. What actions will you take to guarantee that the
physical stamp will be delivered to the customer within that 45-day limit?
4B. Please outline your plan to resolve customer complaints regarding late, incorrect orders or missing stamp
deliveries.
SELECTION FACTOR 5 – APPLICANT’S AGREEMENT TO THE TERMS AND CONDITIONS OUTLINED IN THE
GENERAL AGREEMENT GOVERNING THE PROGRAM.
5A. Do you agree to comply with all of the terms and conditions specified in the Memorandum of
Understanding, including its exhibits?
_________________Yes

___________________No

5B. Do you agree to operate at the current Service approved handling rates (Exhibit B) during the term of the
MOU until a new handling rate schedule is approved by the Director justifying cost recovery? (A selected
Applicant may request a handling rate increase any time after being selected by the Service.)
___________________Yes

_______________________No

5C. Do you agree to accept the operating terms of the optional fulfillment opportunities as they are outlined
in Exhibit C of this application package?
______________________Yes

_______________No

5D. Does the Applicant agree to implement an equal opportunity program and comply with the terms of the
equal opportunity and handicapped access requirements of the draft Memorandum of Understanding?
__________________Yes

__________________________No

5E. Does the applicant agree to meet the public liability and property insurance requirements of the draft
Memorandum of Understanding?
_____________________Yes

______________________________No

5F. Does the Applicant agree to the use of Electronic Funds Transfer (Exhibit D) in transmitting funds to the
Applicant selected fulfillment center?
____________________________ Yes

______________________No

SELECTION FACTOR 6 – EXPERIENCE AND FINANCIAL CAPABILITY
Narrative/Statistical – (Scored: Satisfactory/Unsatisfactory)
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Congress has not appropriated funds to the Service to support this Program. The selected States understand
and concur that no funding will be provided by the Service to either initiate or manage this program.
Please provide example(s) of your State’s experience in the operation and management of electronic licensing
systems, including any available information on customer satisfaction. Also, please provide information on
the number of transactions for each individual system (Internet, telephone or point-of-sale) for the years the
system has been in operation, up to 6 years. This will assist us in determining a baseline and measure future
performance with these methods of sales.
6A. Provide complete contact information, including, name, mailing and FedEx address, phone, fax, cell, and
email, for personnel who will be involved in the State’s management and operation of the system:
Information Technology Contact:
Financial Contact:
Project Management Contact:
Stamp/Licensing Program Contact:

6B. Demonstrate that your organization and supporting partners have a history of meeting financial
obligations.
6C. Demonstrate your understanding of the financial obligations of the program by providing the following:
1. Provide your estimate of the start-up costs of this program, including the purchase of additional
equipment and technology.
2. Explain fully the methodology and the assumptions used to develop the estimate. The
information provided must be of sufficient detail to allow a reviewer to fully understand how you
arrived at these estimates.
3. If you intend to assess a handling fee to cover costs or other forms of overhead you must
CLEARLY describe what this fee will be used for (salaries, human resources, accounting, marketing,
etc.).
Additional Instructions for statistical and financial information
1. Provide a clear and concise narrative explanation of the method(s) used to prepare the estimates and the
assumptions on which you base your cost and sales projections. Information must be sufficiently detailed to
allow the reviewer to understand the basis for the estimates and decide whether or not the projections are
realistic.
2. Failure to provide all of the information requested may result in a non-satisfactory score on the
evaluation.

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3. Program labor costs should be supported by a schedule identifying the estimated number of full- and part
time employees involved. Provide the estimated number of hours each part-time employee will work per year
or during the time the program is operational.
SECTION 5:

SUBMISSION AND CONTACT INFORMATION

Please submit your application electronically to: [email protected].
You may send supplemental information or written copies to Laurie Shaffer, U.S. Fish and Wildlife Service,
Federal Duck Stamp Office, 4401 North Fairfax Drive, MS4070, Arlington, VA 22203.
If you have questions regarding the application or the process, please contact the Federal Duck Stamp Office
at 703-358-2002 between 7:00 AM and 3:00 PM Eastern, Monday through Friday.
The deadline for submitting applications and supporting material is close of business on ____________. The
term of the MOU will run from _____________________, through __________________________.

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SECTION 6:

EXHIBITS

EXHIBIT A – AMPLEX DATA TRANSMITTAL REQUIREMENTS
Amplex Corporation
1100 Fountain Pkwy.
Grand Prairie, TX 75050

Fulfillment Operation Purchaser’s record from participating State Agency -----------------> To Amplex
Amplex creates a fulfillment record for purchaser Data
Purchaser’s unique record number, estimate 16 digits with a preceding prefix of 2 letters (i.e. TX for Texas),
etc. State Agency

Purchaser’s first name
Purchaser’s middle initial
Purchaser’s last name
Purchaser’s address – Line 1
Purchaser’s address – Line 2
Purchaser’s City of Residence
Purchasers State of Residence
Purchaser’s zip code
Date of E-Stamp purchase
Quantity
Amplex adds the following data elements to a complete fulfillment record
Data received from State Agency
Date mailing label generated and actual fulfillment date
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Estimated number of days fulfilled order is in USPS mail stream
Estimated delivery date to purchaser
Total number of days from the origination of an E-Stamp order to receipt of physical Federal Duck Stamp
Amplex will charge $1.00 per stamp handling/mailing fee in 2013.
provided 90 day written notice of any change.

This is subject to change and States will be

Notice to purchaser will appear with each transaction:
“Thanks for your recent purchase of an “Electronic Federal Duck Stamp” which expires 45 days after purchase.
We have enclosed the physical stamp completing your purchase. The physical stamp expires June 30, 20__.
Please sign the front of the stamp and carry it with you when hunting.
Thanks again for helping conservation and the preservation of the wetlands.”
In order for Amplex Corporation to fulfill an Electronic Duck Stamp order within the 45day congressionally
imposed mandate, the data from the participating States need to be electronically transmitted in a secure
manner. This can be achieved using a number of different transfer protocols and Amplex is already positioned
to use most of them.
Upon shipment of the purchase, Amplex will email an invoice to the state for the
total purchase amount of the stamp, plus the $1.00 shipping/handling fee per stamp. This invoice will be
payable upon receipt. An attachment will be provided detailing the name, address and quantity shipped for
the invoice.
We recommend that the participating States use FTP with 128-bit SSL encryption. The set up costs are minimal
and depending on whether the States want to “push” the data to our file server or if they prefer if we “get”
the data from their server the testing phase is easily managed and controlled.
128 bit SSL Encryption – How it works
Secure Sockets Layer (SSL) technology secures your Web site by encrypting information and providing
authentication.
You need SSL if...
…You have an online store or accept online orders and credit cards.
…Your business partners log in to confidential information on an extranet.
…You have offices that share confidential information over an intranet.
…You process sensitive data such as address, birth date, license, or ID
numbers.
…You need to comply with privacy and security requirements.

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An SSL Certificate consists of a public key and a private key. The public key is used to encrypt information and
the private key is used to decipher it. When a browser points to a secured domain, a secure sockets layer
handshake authenticates the server and the client and establishes an encryption method and a unique session
key. They can begin a secure session that guarantees message privacy and message integrity.
Electronic funds transfer will be accepted through either ACH transactions via automated clearing house or
wire transaction via the Federal Reserve.
For further information from Amplex, contact Tammy Wright at 214-672-0508.

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EXHIBIT B SERVICE APPROVED HANDLING RATES
User-fee charges promote an equitable approach to financing government programs by fairly charging only
those individuals receiving services designed for their convenience.
Although user charges are sometimes perceived as a form of taxation, they differ clearly in that they are
linked to specific benefits, over and above those normally provided to the general public. In other words,
taxes are used to fund programs for all to benefit; user fees are directed to recovering the costs of specially
provided goods and services.
Service Approved Handling Rates
For a State to charge a handling fee to consumers, it must submit a written cost recovery statement. Each
statement will be evaluated by the Service, for its individual and cumulative impact on both the program and
the consumer. The Service will send an approval letter to the State.
Cost Recovery Statement
This statement justifies the handling charges associated with issuing an electronic Federal Duck Stamp. It must
outline the estimated or real costs incurred by the state licensing program in providing this service to
consumers and may include direct and indirect costs.
The justification should provide an estimate of the number of stamps to be sold and indicate how the total
costs associated with program implementation and maintenance will impact the consumer.

EXHIBIT C – INSTRUCTION FOR ELECTRONIC FUNDS TRANSFER (EFT) TO
AMPLEX/DUCK
Bank Name: BBVA Compass Bank
ABA: 111907445
Account Number 0030924363
Account Name: Duck Stamp Sales

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Exhibit D
16 U.S.C. § 718b : US Code - Section 718B: Issuance and sale of stamps; deposit of funds in migratory bird
conservation fund; fees; validity; expiration; redemption; "retail dealers" and "hunting year" defined
(a) Sales; fund disposition; unsold stamps
The stamps required by section 718a of this title shall be issued and sold by the Postal Service and may be sold
by the Department of the Interior, pursuant to regulations prescribed jointly by the Postal Service and the
Secretary of the Interior, at (1) each post office of the first- and second-class, and (2) any establishment,
facility, or location as the Postal Service and the Secretary of the Interior shall direct or authorize. The funds
received from the sale of such stamps by the Department of the Interior shall be deposited in the migratory
bird conservation fund in accordance with the provisions of section 718d of this title. Except as provided in
subsection (b) of this section, for each stamp sold under the provisions of this section for any hunting year
there shall be collected by the Postal Service a sum of not less than $3
and not more than $5 as determined by the Secretary of the Interior after taking into consideration, among
other matters, the increased cost of lands needed for the conservation of migratory birds. No
such stamp shall be valid under any circumstances to authorize the taking of migratory waterfowl except in
compliance with Federal and State laws and regulations and then only when the person so taking
such waterfowl shall himself have written his signature in ink across the face of the stamp prior to such taking.
Such stamps shall be usable as migratory-bird hunting stamps only during the year for which issued. The
Postal Service, pursuant to regulations prescribed by it, shall provide for the redemption, on or before the
30th day of June of each year, of blocks composed of two or more attached unused stamps issued for such
year (A) that were sold on consignment to any person, including, but not limited to, retail dealers for resale to
their customers, and (B) that have not been resold by any such person. As used in this section, the term "retail
dealers" means persons regularly engaged in the business of retailing hunting or fishing equipment, and
persons duly authorized to act as agents of a State or political subdivision thereof for the sale of State or
county hunting or fishing licenses.

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