Support statement A

0990-0421SSA_Climate Change and Health_OMB generic.docx

ASPE Generic Clearance for the Collection of Qualitative Research and Assessment

Support statement A

OMB: 0990-0421

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Examining the Use of Climate Change Health Indicators by Health Departments in Adaptation Planning


ASPE Generic Information Collection Request

OMB No. 0990-0421





Supporting Statement – Section A






Submitted: March 30, 2015





Renee Dickman

Social Science Analyst
U.S. Department of Health and Human Services

Office of the Assistant Secretary for Planning and Evaluation

200 Independence Avenue SW, Washington DC 20201

202.260.6722

[email protected]

Section A – Justification


  1. Circumstances Making the Collection of Information Necessary


Background


The President’s Climate Action Plan emphasizes the importance of tools to support local, State and regional governments in preparing to address and respond to our changing climate. This priority is emphasized within the President’s November 1, 2013 Executive Order on preparing for the impacts of climate change. Within this directive, agencies are ordered to promote three new strategies, including tools to facilitate local risk-informed decision-making.


Along these lines, several federal and state-level organizations have developed both indicators of changes in climate and associated changes in health. However, indicators developed differ in scope and additional ones are still under development. The use of indicators can be a beneficial tool in communicating trends in health outcomes potentially impacted by climate change, identify vulnerabilities, and inform planning and resource management. Currently, it is unclear to what extent health departments are incorporating these indicators into their adaptation planning.


  1. Purpose and Use of the Information Collection


The U.S. Department of Health and Human Services Office of the Assistant Secretary for Planning and Evaluation (HHS/ASPE) is working with The Lewin Group to examine the use of climate change health indicators by health departments and examine relevant data sources utilized in climate and health adaptation plans.


The goals of this project are to:

  1. Examine ways health departments are utilizing indicators as a tool for monitoring impacts of climate change in their jurisdiction and assessing the impact of mitigation strategies;

  2. Identify data needs related to climate change related health indicators; and

  3. Identify opportunities and barriers to incorporating climate and health indicators into climate adaptation planning.



In previous work we developed a cannon of indicators that provide perspective on the wide array of indicators proposed or in use to assess the impact of climate change on health, mitigation of climate change, and processes in place. To better understand the needs and opportunities for state and local planning authorities, the contractor shall conduct a series of webinars with state and local health department contacts regarding various questions aimed at addressing the goals above. This qualitative assessment approach will include a series of five webinars with five representatives from state and local health departments to identify opportunities and barriers to incorporating climate change-health indicators into adaptation plans. Climate change is a cross-cutting issue that does not have a typical “home” in a health department and sometimes staff can be found in natural resources offices as well. For that reason, we will reach out staff in Climate Adaptation Offices within the unique offices within state and local health departments or environmental quality offices at the state or local level. The webinars will be a two-hour structured interview process with five participants engaged in each webinar. The webinars will allow participants to engage in the discussion remotely.


  1. Use of Improved Information Technology and Burden Reduction


Data will be collected remotely via group webinar interviews. The contractor will provide summaries of each webinar and summarize all five webinars in final report.


  1. Efforts to Identify Duplication and Use of Similar Information


To our knowledge, there is no information that has been or is currently being collected similar to these for climate change – health indicators. This is an exploratory study to answer questions that we currently do not have the data to answer. We are collaborating with agency partners such as the Centers for Disease Control and Prevention (CDC), and US. Global Change Research Program - Climate Change and Human Health Working Group members to reduce duplication.


  1. Impact on Small Businesses or Other Small Entities


No small businesses will be involved in this data collection.


  1. Consequences of Collecting the Information Less Frequently


This request is for a one time data collection.


  1. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5


There are no special circumstances with this information collection package. This request fully complies with the regulation 5 CFR 1320.5 and will be voluntary.


  1. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency


This data collection is being conducted using the Generic Information Collection mechanism through ASPE – OMB No. 0990-0421.


  1. Explanation of Any Payment or Gift to Respondents


We will not be providing incentives for this study.


  1. Assurance of Confidentiality Provided to Respondents


We are not asking any personally identifiable information of respondents, but rather only about their experience in their professional capacity. We are asking them to provide information about their state or local efforts in climate adaptation planning.


  1. Justification for Sensitive Questions


We will not be asking any questions of a sensitive nature.


  1. Estimates of Annualized Burden Hours and Costs


The group webinar interviews will take approximately two hours to complete.



Table A-12: Estimated Annualized Burden Hours and Costs to Respondents

Type of Respondent

No. of Respondents

No. of Responses per Respondent

Average Burden per Response (in hours)

Total Burden Hours

Hourly Wage Rate

Total Respondent Costs

State, Local and Academic Staff

25

1

2

50

$34.21

$1,710.50

TOTALS

25

1


50


$1,710.50



  1. Estimates of Other Total Annual Cost Burden to Respondents or Record Keepers


There will be no direct costs to the respondents other than their time to participate in the data collection.


  1. Annualized Cost to the Government


Table A-14: Estimated Annualized Cost to the Federal Government


Staff (FTE)

Average Hours per Collection

Average Hourly Rate

Average Cost

Social Science Analyst, GS 12

15

36.60

$549.00

Social Science Analyst, GS 15

5

76.00

$380.00

Estimated Total Cost of Information Collection

$929


  1. Explanation for Program Changes or Adjustments


This is a new data collection.


  1. Plans for Tabulation and Publication and Project Time Schedule


The goals of this project are to:

  1. Examine ways health departments are utilizing indicators as a tool for monitoring impacts of climate change in their jurisdiction and assessing the impact of mitigation strategies;

  2. Identify data needs related to climate change related health indicators; and

  3. Identify opportunities and barriers to incorporating climate and health indicators into climate adaptation planning.

Goal 1: Examine ways health departments are utilizing indicators as a tool for monitoring impacts of climate change in their jurisdiction and assessing the impacts of mitigation strategies.

In efforts to address this goal, a scan of the literature was conducted to develop and array of indicators available for climate and health assessment and monitoring. These indicators serve to inform us of the possibilities of indicators that are proposed or currently in use within adaptation planning at the national, state, or local levels government.

Goals 2 and 3: Identify data needs related to climate change related health indicators and opportunities and barriers for incorporating these indicators into climate adaptation planning.


In order to understand the feasibility of incorporating the array of climate-health indicators into adaptation planning, it is imperative for the Department and its partners to have a better understanding of the challenges and resources available to the state and local health departments or climate adaptation planning experts within these jurisdictions. These webinars aim to identify these challenges and opportunities and the relevant data sources available and feasible to use.


The information gained in aiming to address these issues will be summarized in a final report authored by the contractor.



Timeline:

Completion Date

Major Tasks/Milestones

March 2016

Submit request for OMB approval under an existing generic PRA clearance


April - March 2016

Receive OMB approval under an existing generic PRA clearance


April 2016

Receive and confirm list of invitees for webinar participation with contractor and partners

Draft interview guide; send to partners for review

Update previously performed literature scan with most recently published information

Schedule and conduct webinar interviews

Contractors will provide summaries of each webinar with key points from interview

May 2016

ASPE will review summaries provided for each webinar session

Draft final report; submitted to ASPE for review highlighting key points from the webinars

June 2016

Final Report submitted to ASPE


  1. Reason(s) Display of OMB Expiration Date is Inappropriate


We are requesting no exemption.


  1. Exceptions to Certification for Paperwork Reduction Act Submissions


There are no exceptions to the certification. These activities comply with the requirements in 5 CFR 1320.9.


LIST OF ATTACHMENTS – Section A


Note: Attachments are included as separate files as instructed.


  1. Draft interview guide



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