5 2017 Application Instruction

APPLICATION INSTRUCTIONS
State and National Competitive New and Continuation
Including:
As applicable to the Notice of Funding Opportunity or Notice of Funding Availability

OMB Control #: 3045-0047

Expiration Date: 1/31/2017

IMPORTANT NOTICE
These application instructions conform to the Corporation for National and Community Service’s online grant
application system, eGrants. All funding announcements by the Corporation for National and Community Service
(CNCS) are posted on www.nationalservice.gov and www.grants.gov.
Public Burden Statement: Public reporting burden for this collection of information is estimated to average 80
hours per submission, including reviewing instructions, gathering and maintaining the data needed, and completing
the form. Comments on the burden or content of this instrument may be sent to the Corporation for National and
Community Service, Attn: Jennifer Bastress Tahmasebi, 250 E Street, SW, Suite 300, Washington, DC 20525.
CNCS informs people who may respond to this collection of information that they are not required to respond to the
collection of information unless the OMB control number and expiration date displayed on page one are current and
valid. (See 5 CFR 1320.5(b)(2)(i).)
Privacy Act Notice: The Privacy Act of 1974 (5 U.S.C § 552a) requires that the following notice be provided to
you: The information requested on the AmeriCorps Application Instructions is collected pursuant to 42 U.S.C. §§
12581 - 12585 of the National and Community Service Act of 1990 as amended, and 42 U.S.C. § 4953 of the
Domestic Volunteer Service Act of 1973 as amended. Purposes and Uses - The information requested is collected
for the purposes of reviewing grant applications and granting funding requests. Routine Uses - Routine uses may
include disclosure of the information to federal, state, or local agencies pursuant to lawfully authorized requests. In
some programs, the information may also be provided to federal, state, and local law enforcement agencies to
determine the existence of any prior criminal convictions. The information may also be provided to appropriate
federal agencies and Department contractors that have a need to know the information for the purpose of assisting
the Department’s efforts to respond to a suspected or confirmed breach of the security or confidentiality or
information maintained in this system of records, and the information disclosed is relevant and unnecessary for the
assistance. Executive Summaries of all compliant applications received and applications of successful applicants
will be published on the CNCS website as part of ongoing efforts to increase transparency in grantmaking. This is
described in more detail in the Notice of Federal Funding Opportunity. The information will not otherwise be
disclosed to entities outside of AmeriCorps and CNCS without prior written permission. Effects of Nondisclosure The information requested is mandatory in order to receive benefits.
Federal Funding Accountability and Transparency Act: Grant recipients will be required to report at
www.FSRS.gov on all subawards over $25,000 and may be required to report on executive compensation for
recipients and subrecipients. Recipients must have the necessary systems in place to collect and report this
information. See 2 C.F.R. Part 170 for more information and to determine how these requirements apply.
Indirect Cost Rates:
CNCS allows applicants to include indirect costs in application budgets. Based on qualifying factors, applicants
have the option of using a federally approved indirect cost rate, a 10% de minimis rate of modified total direct costs,
or may claim certain costs directly as outlined in 2 CFR § 200.413 Direct costs. Applicants who hold a federal
negotiated indirect cost rate must use that rate in lieu of the AmeriCorps 5/10% allocation of administrative costs.
Applicants who hold a state or federal negotiated indirect cost rate or will be using the 10% de minimis rate must
enter that information in the Organization section in eGrants.
Universal Identifier: Applications must include a Dun and Bradstreet Data Universal Numbering System (DUNS)
number and register with the Central Contractor’s Registry (CCR). All grant recipients are required to maintain a
valid registration, which must be renewed annually.

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TABLE OF CONTENTS
Important Notice ............................................................................................................................................................ 2

Application Resources ................................................................................................................................................. 4

Submitting Your Application in eGrants .................................................................................................................. 4

I.
Applicant Info .............................................................................................................................................. 5

II.
Application Info ........................................................................................................................................... 5

III.
Narratives..................................................................................................................................................... 5

IV.
Logic Model ................................................................................................................................................ 7

V.
Performance Measures................................................................................................................................. 7

VI.
Progarm Information ................................................................................................................................... 7

VII.
Documents ................................................................................................................................................... 9

VIII.
Budget Instructions .................................................................................................................................... 10

IX.
Funding/Demographics.............................................................................................................................. 11

X.
Operation Sites .......................................................................................................................................... 12

XI.
Review, Authorize, and Submit ................................................................................................................. 12

XII.
Continuation Requests ............................................................................................................................. 13

Tables
Table 1: Requirements in the AmeriCorps Regulations ............................................................................................... 4

Table 2: Match Requirements in the AmeriCorps Regulations .................................................................................. 10

ATTACHMENTS
These Attachments are Worksheets only. All information must be entered in eGrants.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.

Performance Measure Instructions (eGrants Performance Measures Section) .................................................... 18

Detailed Budget Instructions ................................................................................................................................. 28

Budget Worksheet ................................................................................................................................................ 33

Detailed Budget Instructions for Fixed-Amount Grants....................................................................................... 38

Fixed-Amount Budget Worksheet ........................................................................................................................ 40

Budget Checklist .................................................................................................................................................. 41

Alternative Match Instructions ............................................................................................................................. 44

Beale Codes and County-Level Economic Data .................................................................................................. 45

Assurances and Certifications (eGrants Authorize and Submit Section) ............................................................. 47

eGrants Indirect Cost Rate User Instructions……………………………………………………………………54

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APPLICATION RESOURCES

Please use these application instructions if you are a new or recompeting applicant to CNCS.
If you are submitting a request for continuation to CNCS, please see the Continuation Instructions in this document.
Use these instructions in conjunction with the Notice of Federal Funding Opportunity (Notice), and the AmeriCorps
Regulations, 45 CFR §§ 2520–2550. The Notice includes deadlines, eligibility requirements, submission
requirements, maximum amount of funding per Member Service Year (MSY),1 and other information that is
specific to the grant competition.
The AmeriCorps regulations include pertinent information (see Table 1, below). The Notice can be found at
http://www.nationalservice.gov/build-your-capacity/grants/funding-opportunities.
The full regulations are available online at:
https://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR
Table 1: Requirements in the AmeriCorps Regulations
Topics
Citation in the AmeriCorps Regulations
Member Service Activities
§2520.20 - §2520.55
Prohibited Activities
§2520.65
Tutoring Programs
§2522.900-2522.950
Matching Funds
§2521.35-2521.90
Member Benefits
§2522.240-2522.250
Calculating Cost Per Member Service Year (MSY)
§2522.485
Performance Measures
§2522.500-2522.650
Evaluation
§2522.500-2522.540 and §2522.700-2522.740
Selection Criteria and Selection Process
§2522.400-2522.475
If there is any inconsistency between the AmeriCorps regulations, the Notice, and the Application Instructions, the
order of precedence is as follows:
1. AmeriCorps regulations 45 CFR §§ 2520–2550 take precedence over the
2. Notice of Federal Funding Opportunity/Notice of Federal Funding Availability, which takes precedence
over the
3. Application Instructions.
SUBMITTING YOUR APPLICATION IN EGRANTS
New and Recompeting Applicants
New applicants need to establish an eGrants account by accessing this link:
https://egrants.cns.gov/espan/main/login.jsp and selecting “Don’t have an eGrants account? Create an account.”
In eGrants, before Starting Section I you will need to:

 Start a new Grant Application

 Select a Program Area (AmeriCorps)

 Select a NOFA (see the Notice for a listing)

Your application consists of the following components. Make sure to complete each section.

I.
Applicant Info
II.
Application Info
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One MSY is equivalent to at least 1700 service hours, a full-time AmeriCorps position. The CNCS cost per MSY
is determined by dividing the CNCS share of budgeted grant costs by the number of MSYs requested in the
application. It does not include childcare or the cost of the education award.

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III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.

Narratives
Logic Model
Performance Measures
Program Information
Documents
Budget
Funding/Demographics
Review
Authorize, and Submit

I. Applicant Info
Information entered in the Applicant Info, Application Info, and Budget sections will populate the SF 424 Facesheet.
If you are submitting your application in hard copy, please contact CNCS.

 If you are recompeting (in the final year of a competitive funding cycle and applying for a new grant cycle),
select Continuation/Renewal

 If you are not a current grantee, but have received a competitive AmeriCorps grant in the past five years, select
Continuation/Renewal

 If you are applying for the first time, have only received formula funding in the past, or are a former grantee
(non-formula) whose last AmeriCorps grant was received more than five years ago, select New

 If you are a current planning grantee applying for an implementation grant, select New
Enter or update the requested information in the fields that appear. The contact person needs to be the person
who can answer questions about the application.

II. Application Info
In the Application Info Section enter:
 Areas affected by your proposed program. Please include the two-letter abbreviation with both letters
capitalized for each state where you plan to operate. Separate each two-letter state abbreviation with a
comma. For city or county information, please follow each one with the two-letter capitalized state
abbreviation.
 Requested project period start and end dates. The length of the project period is specified in the Notice.
 State Application Identifier: Enter N/A.
 The Application is Subject to Review by State Executive Order 12372 Process: This is pre-filled as
“No, this is not applicable.”
 Indicate Yes or No if you are delinquent on any federal debt. If yes, provide an explanation.
 Request a waiver: use this link to request a waiver to the volunteer generation requirement.
III. Narratives
The narrative section of the application is your opportunity to convince reviewers that your project meets the
selection criteria as outlined in the Notice. Below are some general recommendations to help you present your
project in a way the reviewers will find compelling and persuasive.
 Lead from your program strengths and be explicit. Do not make the mistake of trying to stretch
your proposed program description to fit each funding priority and special consideration articulated in
the regulations or the Notice.
 Be clear and succinct. Reviewers are not interested in jargon, boilerplate, rhetoric, or exaggeration.
They are interested in learning precisely what you intend to do, and how your project responds to the
selection criteria presented below.
 Avoid circular reasoning. The problem you describe should not be defined as the lack of the solution
you are proposing.
 Explain how. Avoid simply stating that the criteria will be met. Explicitly describe how the proposed
project will meet the criteria.

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Don’t make assumptions. Even if you have received funding from CNCS in the past, do not assume
your reviewers know anything about you, your proposed program, your partners, or your beneficiaries.
Avoid overuse of acronyms.
Use an impartial proofreader. Before you submit your application, let someone who is completely
unfamiliar with your project read and critique the project narrative.
Follow the instructions and discuss each criterion in the order they are presented in the
instructions. Use headings to differentiate narrative sections by criterion.

In eGrants, you will enter text for
 Executive Summary.
 Rationale and Approach (Program Design).
 Organizational Capability.
 Cost Effectiveness and Budget Adequacy.
 Evaluation Summary or Plan.
Note: The Narratives Section also includes fields for Clarification Summary, Amendment Justification, and
Continuation Changes. Please enter N/A in these fields. They will be used at a later date to enter information
for clarification following review, to request amendments once a grant is awarded, and to enter changes in the
narrative in continuation requests.
Reviewers will assess your application against the selection criteria. To best respond to the criteria listed in the
Notice and Application Instructions, we suggest that you include a brief discussion of each bullet if it pertains to
your application.
A. Executive Summary
Please complete the executive summary per the guidance in the Notice.
B. Selection Criteria
Each application must clearly describe a project that will effectively deploy AmeriCorps members to solve a
significant community problem. Specifics about the selection criteria are published in the Notice.
1. Program Design (50 percent)
In assessing Rationale and Approach/ Program Design, reviewers will examine the degree to which the applicant
demonstrates how AmeriCorps members are particularly well-suited to solving the identified community problem.

2. Organizational Capability (25 percent)
Reviewers will assess the extent to which the applicant demonstrates organizational background and staffing,
sustainability, and compliance and accountability.

3. Cost Effectiveness and Budget Adequacy (25 percent)
In assessing Cost Effectiveness and Budget Adequacy, reviewers will examine the degree to which the intervention
being proposed is cost effective and the budget is appropriate for the program being proposed.
C. Evaluation Summary or Plan
If you are competing for the first time, please enter N/A in the Evaluation Summary or Plan field since it pertains
only to recompeting grantees. If you are recompeting for AmeriCorps funds for the first time please follow the
guidance in the Notice.
D. Amendment Justification
Enter N/A. This field will be used if you are awarded a grant and need to amend it.
E. Clarification Information
Enter N/A. This field will be used to enter information that requires clarification in the post-review period. Please
clearly label new information added during clarification with the date.

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F. Continuation Changes
Enter N/A. This field will be used to enter changes in your narratives in your continuation requests.
IV. Logic Model
Complete the logic model using the guidance provided in the Notice.
To begin entering your logic model, from your eGrants application page select “Logic Model” in the left side
navigation menu.
In the first blank row of the logic model, click “edit.” Clicking this link will open a pop-up screen with fields for
each column of the logic model. Complete any fields that are applicable; there are no required fields in this screen.
When you are finished click “save and close.”
You may add an unlimited number of rows to the logic model by clicking “add a new row.” However, please be
mindful of any page limits specified elsewhere in the Application Instructions or Notice.
You may edit or delete an existing row by clicking “edit” or “delete” in the last column of the logic model.

V. Performance Measures
All applicants must submit performance measures with their application. See Attachments for instructions for
entering performance measures. CNCS may use the performance measures separately from the grant narrative after
grant-making. Thus all information requested in the National Performance Measure Instructions must be included in
the text of the performance measures themselves, and it must be evident in the performance measure text that all
definitions and requirements outlined in the National Performance Measures Instructions and NOFO FAQs are met.
Should an applicant choose to provide information about performance measures in the narrative, this information
will also need to be in the performance measures module.
For more information about Performance Measures go to: http://www.nationalservice.gov/resources/performancemeasurement/americorps
For more information about the National Performance Measures go to:
http://www.nationalservice.gov/resources/performance-measurement
VI. Program Information
In the Program Information Section, applicants must check the relevant boxes in order to be considered for CNCS’
assessment of the strategic considerations and Special Initiatives. Applicants should only check the boxes for those
characteristics that represent a significant part of the program.
General Information: select either Yes or No from the drop down menu
 My organization has received an AmeriCorps State and National Grant.
Organizations that have been a host site for AmeriCorps members but never had a direct grant relationship with
either a State Commission or CNCS should answer No.
 The organization has sufficiently engaged community members and partner organizations in planning and
implementing its intervention.
AmeriCorps Funding Priorities
Check any priority area(s) that apply to the proposed program. Only select Priorities that represent a significant part
of the program focus, high quality program design, and outcomes.
 Disaster Services- improving community resiliency through disaster preparation, response, recovery, and
mitigation
 Economic Opportunity – increasing economic opportunities for communities by engaging opportunity youth,
either as the population served and/or as AmeriCorps members

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Education - improving student academic performance in Science, Technology, Engineering, and/or
Mathematics (STEM)
Environment – 21St Century Service Corps
Healthy Futures – Reducing and/or Preventing Prescription Drug and Opioid Abuse
Veterans and Military Families: positively impacting the quality of life of veterans and improving military
family strength
Governor and Mayor(s) Initiatives
Programming that supports My Brother’s Keeper
Multi-focus that demonstrate measureable impact and primarily serve communities with limited resources and
organizational infrastructure. i.e. rural and other underserved communities
Evidence Based Intervention Planning Grants
Safer Communities
Encore Programs
No NOFO priority area

Populations Served
Check the appropriate box (es) to identify the populations the proposed program will serve. If you do not plan to

serve any of the listed populations, select "None of the above."

 Individuals who are homeless.

 Adult ESL participants.

 Youth ESL participants.

 Disadvantaged youth (K-12).

 Head Start participants.

 Immigrants and refugees.

 Individuals receiving hospice or other care for terminal illness.

 Individuals receiving mental health services.

 Individuals receiving substance abuse services.

 Individuals with HIV/AIDS.

 Individuals with physical or developmental disabilities.

 Senior Citizens

 Victims/Survivors of violence and abuse.

 Veterans.

 Veteran family members

 Caregivers.

 None of the Above

Grant Characteristics
Check any grant characteristics that are a significant part of the proposed program:
 Faith-based organizations
 Community-based organizations
 SIG/Priority Schools
 Professional Corps
 STEM Program
 Geographic Focus – Urban
 Geographic Focus – Rural
 None of the above grant characteristics
Grant Characteristics- AmeriCorps Member Population:
Check any grant characteristics that are a significant part of the proposed program:
 AmeriCorps member Population – Communities of Color
 AmeriCorps member Population – Low-income individuals
 AmeriCorps member Population – Native Americans
 AmeriCorps member Population – New Americans

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AmeriCorps member Population – Older Americans
AmeriCorps member Population – People with Disabilities
AmeriCorps member Population – Rural Residents
AmeriCorps member Population – Veterans, Active Military, or their Families
AmeriCorps member Population – Economically disadvantaged young adults/Opportunity Youth
AmeriCorps member Population – None of the above categories

AmeriCorps Identity/Co-branding Questions. Select Yes or No.
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AmeriCorps members will wear the AmeriCorps logo every day.
AmeriCorps members will create and deliver elevator speeches.
The AmeriCorps logo will be prominently displayed on the front page of the organization’s website.

VII. Documents
In addition to the application submitted in eGrants, you are required to provide your evaluation, labor union
concurrence (if necessary – see B., below) a federally-approved indirect cost agreement (if applicable and as
indicated in the Notice), other required documents listed in the Notice (if applicable), and an explanation of federal
debt delinquency (if applicable), as part of your application. After you have submitted the documents via the
guidance in the Notice, change the status in eGrants from the default “Not Sent” to the applicable status “Sent,” “Not
Applicable,” or “Already on File at CNCS.”
A. Evaluation
Submit any completed evaluation plan or report as described in F., below. Select Evaluation and select “Sent” once
you have submitted a completed evaluation plan or report. If an evaluation is required, you must submit a copy at
the time of application even if you think CNCS may already have it on file.
B. Labor Union Concurrence
1) If a program applicant:
a) Proposes to serve as the placement site for AmeriCorps members; and
b) Has employees engaged in the same or substantially similar work as that proposed to be carried out by
AmeriCorps members; and
c) Those employees are represented by a local labor organization, then the application must include the
written concurrence of the local labor organization representing those employees. Written concurrence
can be in the form of a letter or e-mail from the local union leadership.
2) If a program applicant:
a) Proposes to place AmeriCorps members at sites where they will be engaged in the same or
substantially similar work as employees represented by a local labor organization, then the applicant
must submit a written description of how it will ensure that:
i) AmeriCorps members won’t be placed in positions that were recently occupied by paid staff.
ii) No AmeriCorps member will be placed into a position for which a recently resigned or discharged
employee has recall rights as a result of a collective bargaining agreement, from which a recently
resigned or discharged employee was removed as a result of a reduction in force, or from which a
recently resigned/discharged employee is on leave or strike.
For the purposes of this section, “program applicant” includes any applicant to CNCS or a State Commission, as
well as any entity applying for assistance or approved national service positions through a CNCS grantee or
subgrantee.
C. Federally-approved Indirect Cost Agreement
Applicants applying directly to CNCS that include a federally approved indirect cost rate amount in their budget
must submit the current approved indirect cost rate agreement to [email protected] at the same time
they submit their application.

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D. Other Documents
Provide other required documents list in the Notice (if applicable) via the email listed in the Notice, as part of your
application.
E. Delinquent on Federal Debt
Any applicant that checks Yes to the question on federal debt delinquency must submit a complete explanation to
[email protected] at the same time they submit their application.
F. Submission Instructions for Evaluations, Labor Union Concurrence, Indirect Cost Rate Agreements,
Other Required Documents, and Explanation of Federal Debt Delinquency, as applicable.
Please submit the required documents to the email listed in the Notice using the naming convention and other
instructions found there. This information must be received at CNCS by the deadline in the Notice.
VIII.

Budget Instructions

For Fixed-Amount grants, including EAPs: Use the Budget Instructions for Fixed-Amount applicants
(Attachment) and the Budget Worksheet (Attachment) to prepare your budget.
A. Match Requirements
Program requirements, including requirements on match are located in the AmeriCorps regulations and summarized
below.
Table 2: Match Requirements in the AmeriCorps Regulations
Grant Type
Match Requirement
Cost Reimbursement including Professional Corps,
Minimum grantee share is 24% of program costs for
States and Territories without Commissions, Indian
the first three years. Overall grantee share of total
Tribes
program costs increases gradually beginning in Year 4
to 50% by the tenth year of funding and any year
thereafter.
EAP Fixed-Amount Grants
There are no specific match requirements for fixedamount grants. Grantees pay all program costs over the
cost in the NOFO provided by CNCS.
Professional Corps Fixed-Amount Grants
There are no specific match requirements for fixedamount grants. Grantees pay all program costs over the
cost in the NOFO provided by CNCS.
Stipended Fixed-Amount Grants
There are no specific match requirements for full-time
Fixed-amount grants. Grantees pay all program costs
over the maximum cost in the NOFO provided by
CNCS.
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Grantees are required to meet an overall matching rate that increases over time. You have the flexibility to meet
the overall match requirements in any of the three budget areas, as long as the minimum match of 24% for the
first three years, and the increasing minimums in years thereafter, are maintained. See 45 CFR §§ 2521.35–
2521.90 for the specific regulations.
If you are applying for the first time, you must match with cash or in-kind contributions at least 24% of the
project’s total Operating Costs (Section I) plus Member Costs (Section II) plus Administrative Costs (Section
III). If you are recompeting, please see 45 CFR §§ 2521.40-2521.95 for the match schedule.
The acceptable sources of matching funds are federal, state, local, and/or private sector funds in accordance
with applicable AmeriCorps requirements.
In the “Source of Funds” field that appears at the end of Budget Section III, enter a brief description of the
match. Identify each match source separately. Identify if the match is secured or proposed. Include dollar
amount, the match classification (cash or in-kind), and the source type (Private, State/Local, or Federal) for your
entire match. Define all acronyms the first time they are used. See Attachment for instructions for applying for
the Alternative Match Schedule.

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Note: CNCS legislation permits the use of non-CNCS federal funds as match for the grantee share of the budget.
Please discuss your intention of using federal funds to match an AmeriCorps grant with the other agency prior to
submitting your application. Section 121(e)(5) of the National Community Service Act requires that grantees that
use other federal funds as match for an AmeriCorps grant report the amount and source of these funds to CNCS. If
you use other federal funds as match, you must ensure you can meet the requirements and purpose of both grants.
Grantees that use federal funds as match will be required to report the sources and amounts on the Federal Financial
Report (FFR).
B. Preparing Your Budget
Your proposed budget should be sufficient to allow you to perform the tasks described in your narrative. Reviewers

will consider the information you provide in this section in their assessment of the Cost-Effectiveness and Budget

Adequacy selection criterion.

Follow the detailed budget instructions in the Attachments to prepare your budget. We recommend that you prepare

your budget in the same order as indicated in the Budget Worksheets in the Attachments.

As you enter your detailed budget information, eGrants will automatically populate a budget summary and budget

narrative report. Prior to submission be sure to review the budget checklist (Attachment) to ensure your budget is

compliant. In addition, eGrants will perform a limited compliance check to validate the budget. If it finds any

compliance issues you will receive a warning and/or error messages. You must resolve all errors before you can

submit your budget.

As you prepare your budget:

 All the amounts you request must be defined for a particular purpose. Do not include miscellaneous,

contingency, or other undefined budget amounts.
 Itemize each cost and present the basis for all calculations in the form of an equation.
 Do not include unallowable expenses, e.g., entertainment costs (which include food and beverage costs) unless
they are justified as an essential component of an activity.
 Do not include fractional amounts (cents).
Programs must comply with all applicable federal laws, regulations, and the requirements of the Omni Circular.
Please refer to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200) for allowable, allocable , and reasonable cost information, as well as, audit requirements,
including the need to provide audits to the Clearinghouse if expending over $750,000 in federal funds as required in
the OmniCircular. The OMB OmniCircular can be found on-line at
https://www.whitehouse.gov/omb/circulars_default/
IX. Funding/Demographics
In the Funding/Demographics Section enter:
 Other Revenue funds. Enter the amount of funds that your program uses to run the program that are not
identified as on the application budget as CNCS share or grantee share (match). Note: Programs should not
enter the total operating budget for their organization unless the entire operating budget supports the
AmeriCorps program. Programs that have additional revenue sources not included in the matching funds section
of the budget should provide the amount of this additional revenue that supports the program. This amount
should not include the CNCS or grantee share amounts in the budget. Fixed amount grantees should enter all
non-CNCS funds that support the program in this field. All fixed grants will have other revenue.
 Number of Episodic Volunteers Generated by AmeriCorps members. Please enter the number of volunteers that
will be participating in one day service projects that the proposed AmeriCorps members will generate.
 Number of Ongoing Volunteers Generated by AmeriCorps members. Please enter the number of volunteers that
have an ongoing volunteer commitment that the proposed AmeriCorps members will generate.
 Percentage of MSYs who are opportunity youth, if any
 Number of reported in performance measure O15 who are opportunity youth
 Number of reported in performance measure O17 who are opportunity youth

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X. Operating Sites (for multi-state applicants only)
In the Multi-State Operating Section (For applicants that are operating in more than one state):
 Please fill in the following information for your operating sites: organization name, address, city, and state, zip
code + 0000 (eGrants will correct the last four digits to the correct numbers), amount of funding going to the
operating site, number of proposed AmeriCorps members that will be located at the site.

XI. Review, Authorize, and Submit
eGrants requires that you review and verify your entire application before submitting, by completing the following
sections in eGrants:
 Review
 Authorize
 Assurances
 Certifications
 Verify
 Submit
Read the Authorization, Assurances, and Certifications carefully (Attachment). The person who authorizes the
application must be the applicant’s Authorized Representative or his/her designee and must have an active eGrants
account to sign these documents electronically. An Authorized Representative is the person in your organization
authorized to accept and commit funds on behalf of the organization. A copy of the governing body’s authorization
for this official representative to sign must be on file in the applicant’s office.
Be sure to check your entire application to ensure that there are no errors before submitting it. eGrants will also
generate a list of errors if there are sections that need to be corrected prior to submission when you verify the
application. If someone else is acting in the role of the applicant’s Authorized Representative, that person must log
into his/her eGrants account and proceed with Authorize and Submit. After signing off on the Authorization,
Assurances, and Certifications, his/her name will override any previous signatory that may appear and show on the
application as the Authorized Representative.
Note: Anyone within your organization who will be entering information in the application at any point during
application preparation and submission in the eGrants system must have their own eGrants account. Individuals
may establish an eGrants account by accessing this link: https://egrants.cns.gov/espan/main/login.jsp and selecting
“Don’t have an eGrants account? Create an account.”

12

CONTINUATION REQUESTS
The following instructions for submitting a continuation request apply only to programs that are currently in their
first or second year of operation within a grant cycle. If your program is currently in the final year of its grant cycle,
you must apply using the application instructions for new and recompeting programs. In addition, if you are in year
two or three of a cost-reimbursement grant cycle, you need to submit a new application to participate in the fixedamount grant; you cannot continue your existing project period and switch from cost-reimbursement to fixedamount. CNCS reserves the right to consider your continuation request if your fixed-amount application is not
funded.
When to Submit Your Continuation Request:
See the Notice for application deadlines.
How to Submit Your Continuation Request:
 Click Continuation/Renewal on your eGrants home page. You will be shown a list of grants that are eligible to
be continued. Select the grant you wish to continue. Make sure you select the correct one. Do not start a new
application. The system will copy your most recently awarded application.
 Edit your continuation application as directed in the continuation request instructions below. When you have
completed your work, click the SUBMIT button.
Be sure you also review the Notice when preparing your request. If you have questions about the content of your
continuation request, please contact your Program Officer.
What to Include in Your Continuation Request:
I. Applicant Info and Application Info
Update the Applicant Info and Application Info Sections in eGrants if necessary. Note in the Continuation Changes
field that you have updated the Applicant Info or Application Info Section(s).
II. Narrative (Narratives Section)
Your original application will appear in the Executive Summary and in the narrative sections Rationale and
Approach/Program Design, Organizational Capability, Cost-Effectiveness and Budget Adequacy, Evaluation
Summary or Plan, Amendment Justification, Clarification Information, and Continuation Changes, as appropriate.
Do not enter continuation changes in the original narrative fields. If you are not proposing changes to your
continuation request, simply leave your original narrative as it is, and indicate that there are no changes in your
responses to the Continuation Changes questions below.
Provide the following information in the Continuation Changes narrative field:
1. Identify whether this is a Year 2 and Year 3 continuation in the heading of this section.
2. Did the program enroll 100% of the slots in the last full year of program operation? If no, provide an
explanation and describe the plan for improvement.
3. Did the program retain 100% of the members in the last full year of program operation? If no, provide an
explanation, and describe the plan for improvement. CNCS recognizes retention rates may vary among
equally effective programs depending on the program model but expects all grantees to pursue the highest
retention rate possible.
4. Was the program 100% compliant with 30-day enrollment and exit requirements? If no, provide an
explanation and the plan to ensure future compliance.
5. For national direct applicants: describe the manner and extent to which you consulted with the State
Commission in the states in which you plan to operate (not applicable to Tribes or single state applications
applying through state commissions.)
6. Are you proposing a change in operating sites or service locations? This includes expansion to new sites. If
yes, describe these changes and provide a justification for the change. The justification should include the

13

need that will be met at any new sites, the activities of the members, and organizational capacity to support
new sites.
7. Are you proposing a change in program scope or design? If yes, describe the change and provide a
justification.
8. Are you requesting an expansion (increase in members, increase in funding, and/or an increase in
cost/MSY)? Please note that continuation requests for increases in funding are rarely approved and are
considered against the criteria outlined in the Notice and subject to available funding.
Continuation applicants requesting expansions should not modify performance measures and the
application budget to reflect the increase. Instead, please respond to the questions below. If your
continuation request is approved, you will be invited to modify your performance measures and budget
accordingly.
a. What type of expansion is being requested (increase in members, increase in funding, and/or increase
in cost per MSY)?
b. What is the level of increase being requested? Provide the level of resource the program currently
receives, the amount of increase being requested, and a new total request amount. For example: The
program currently receives $100,000, 10 MSY, and 10 slots, for a cost/MSY of $10,000. We are
requesting an additional $20,000, 2 MSY, and 2 slots, for a cost/MSY of $10,000. Our total request is
$120,000, 12 MSY, and 12 slots, for a cost/MSY of $10,000.
c. Provide a justification for the expansion. The justification should include an explanation of the
problem/need that will be met, how or whether member activities will differ from those already
included in the approved grant, and a description of the organizational capability to support the
expansion, including the organizational staffing and experience to manage the expansion and ensure
quality and compliant programming and member experience.
d. Provide a detailed description of how the expansion would change the application budget and a dollar
amount of the total increase. Include any additional staffing that would be added, changes to member
training, criminal history checks, etc.
e. Provide a detailed description of how the expansion would change the application performance
measures. Indicate how the expansion will impact program outcomes and make the program more
effective.
9. Are you proposing other changes not captured above? If yes, describe these changes and provide a
justification for them.
The page limit for the Continuation Changes field is 6 pages, as the pages print out from eGrants.
III. Logic Model
Continuation applicants do not need to enter content into these fields unless changes to the originally-submitted
logic model are being requested as part of Continuation Changes.
IV. Performance Measures (Performance Measures Section)
Your performance measures are copied from your previous year’s application into your continuation
request. If you made changes to your program, such as adding or changing grant-funded activities, or
requesting additional slots or MSYs, you may need to revise your performance measures. To revise
performance measures, “View/Edit” the performance measures that copy over from your original
application, or add new performance measures (see Attachments). Note in the Continuation Changes field
that you have updated your performance measures. If you are proposing to significantly increase or
decrease output or outcome targets for existing performance measures, provide a justification for this
change.
V. Program Information
In the Program Information Section, applicants must check the relevant boxes in order to be considered for CNCS’
assessment of the strategic considerations and Special Initiatives. Applicants should only check the boxes for those
characteristics that represent a significant part of the program.

14

General Information: select either Yes or No from the drop down menu
 My organization has received an AmeriCorps State and National Grant.
Organizations that have been a host site for AmeriCorps members but never had a direct grant relationship with
either a State Commission or CNCS should answer No.
 The organization has sufficiently engaged community members and partner organizations in planning and
implementing its intervention.
AmeriCorps Funding Priorities
Check any priority area(s) that apply to the proposed program. Only select Priorities that represent a significant part
of the program focus, high quality program design, and outcomes.
 Disaster Services- improving community resiliency through disaster preparation, response, recovery, and
mitigation
 Economic Opportunity – increasing economic opportunities for communities by engaging opportunity youth,
either as the population served and/or as AmeriCorps members
 Education - improving student academic performance in Science, Technology, Engineering, and/or
Mathematics (STEM)
 Environment – 21St Century Service Corps
 Healthy Futures – Reducing and/or Preventing Prescription Drug and Opioid Abuse
 Veterans and Military Families: positively impacting the quality of life of veterans and improving military
family strength
 Governor and Mayor(s) Initiatives
 Programming that supports My Brother’s Keeper
 Multi-focus intermediaries that demonstrate measureable impact and primarily serve communities with limited
resources and organizational infrastructure. i.e. rural and other underserved communities
 Safer Communities
 Evidence Based Intervention Planning Grants
 Encore Program
 No NOFO priority area
Populations Served
Check the appropriate box (es) to identify the populations the proposed program will serve. If you do not plan to

serve any of the listed populations, select "None of the above."

 Individuals who are homeless.

 Adult ESL participants.

 Youth ESL participants.

 Disadvantaged youth (K-12).

 Head Start participants.

 Immigrants and refugees.

 Individuals receiving hospice or other care for terminal illness.

 Individuals receiving mental health services.

 Individuals receiving substance abuse services.

 Individuals with HIV/AIDS.

 Individuals with physical or developmental disabilities.

 Senior Citizens

 Victims/Survivors of violence and abuse.

 Veterans.

 Veteran family members

 Caregivers.

 None of the Above

Grant Characteristics
Check any grant characteristics that are a significant part of the proposed program:
 Faith-based organizations

15









Community-based organizations
SIG/Priority Schools
Professional Corps
STEM Program
Geographic Focus – Urban
Geographic Focus – Rural
None of the above grant characteristics

Grant Characteristics- AmeriCorps Member Population:
Check any grant characteristics that are a significant part of the proposed program:
 AmeriCorps member Population – Communities of Color
 AmeriCorps member Population – Low-income individuals
 AmeriCorps member Population – Native Americans
 AmeriCorps member Population – New Americans
 AmeriCorps member Population – Older Americans
 AmeriCorps member Population – People with Disabilities
 AmeriCorps member Population – Rural Residents
 AmeriCorps member Population – Veterans, Active Military, or their Families
 AmeriCorps member Population – Economically disadvantaged young adults/Opportunity Youth
 AmeriCorps member Population – None of the above categories
AmeriCorps Identity/Co-branding Questions. Select Yes or No.
 AmeriCorps members will wear the AmeriCorps logo every day.
 AmeriCorps members will create and deliver elevator speeches.
 The AmeriCorps logo will be prominently displayed on the front page of the organization’s website.
VI. Budget (Budget Section)
Your budget from the previous year’s application is copied into your continuation request so you can make the
necessary adjustments. Revise your detailed budget for the upcoming year. Incorporate any required CNCS
increases, such as an increase to the member living allowance into your budget. The CNCS total share of the budget
should generally not be increased. Continuation applicants requesting increase in funding should describe their
request in the Continuation Changes section of the application and make modifications to the budget ONLY if this
request is approved. CNCS expects that the Cost per MSY for continuation applicants will decrease or remain the
same. Any proposed increase in Cost per MSY must be justified in the Continuation Changes field. This applies
even if the increased cost per MSY is less than the maximum or if the increase is due to increased costs set by
CNCS.
Source of Funds (Match)
In the “Source of Funds” field that appears at the end of Budget Section III, enter a brief description of the match.
Identify each match source separately. Identify if the match is secured or proposed. Include dollar amount, the match
classification (cash or in-kind), and the source type (Private, State/Local, or Federal) for your entire match. Define
all acronyms the first time they are used.
VII. Increasing Grantee Overall Share of Total Budgeted Costs
Grantees are required to meet an overall matching rate that increases over time. You have the flexibility to meet the

overall match requirements in any of the three budget areas, as long as the minimum match of 24% for the first three

years, and the increasing minimums in years thereafter, are maintained. See 45 CFR §§ 2521.35–2521.90 for the

specific regulations.

See Attachments for instructions for applying for the Alternative Match Schedule.

In the Funding/Demographics Section enter:

 Other Revenue funds. Enter the amount of funds that your program uses to run the program that are not CNCS

share or match.

16







Number of Episodic Volunteers Generated by AmeriCorps members. Please enter the number of volunteers that
will be participating in one day service projects that the proposed AmeriCorps members will generate.
Number of Ongoing Volunteers Generated by AmeriCorps members. Please enter the number of volunteers that
have an ongoing volunteer commitment that the proposed AmeriCorps members will generate.
Percentage of MSYs who are opportunity youth
Number of reported in O15 who are opportunity youth
Number of reported in O17 who are opportunity youth

VIII. Operating Sites (for multi-state applicants only)
In the Multi-State Operating Section (For applicants that are operating in more than one state):
 Make any changes to operating sites being requested as part of Continuation Changes.
IX. Review, Authorize, and Submit
eGrants requires that you review and verify your entire application before submitting, by completing the following
sections in eGrants:
 Review
 Authorize
 Assurances
 Certifications
 Verify
 Submit
Read the Authorization, Assurances, and Certifications carefully (Attachment). The person who authorizes the
application must be the applicant’s Authorized Representative or his/her designee and must have an active eGrants
account to sign these documents electronically. An Authorized Representative is the person in your organization
authorized to accept and commit funds on behalf of the organization. A copy of the governing body’s authorization
for this official representative to sign must be on file in the applicant’s office.
Be sure to check your entire application to ensure that there are no errors before submitting it. eGrants will also
generate a list of errors if there are sections that need to be corrected prior to submission when you verify the
application. If someone else is acting in the role of the applicant’s Authorized Representative, that person must log
into his/her eGrants account and proceed with Authorize and Submit. After signing off on the Authorization,
Assurances, and Certifications, his/her name will override any previous signatory that may appear and show on the
application as the Authorized Representative.
Note: Anyone within your organization who will be entering information in the application at any point during
application preparation and submission in the eGrants system must have their own eGrants account. Individuals
may establish an eGrants account by accessing this link: https://egrants.cns.gov/espan/main/login.jsp and selecting
“Don’t have an eGrants account? Create an account.”

17

ATTACHMENT A: Performance Measures Instructions
(eGrants Performance Measures Section)
eGrants Performance Measures Module Instructions
About the Performance Measures Module
In the performance measures module, you will:
 Provide information about your program’s connection to CNCS focus areas and objectives.
 Show MSY and member allocations.
 Create one or more aligned performance measure.
 Set targets and describe data collection plans for your performance measures.
Home Page
To start the module, click the “Begin” button on the Home Page.
As you proceed through the module, the Home Page will summarize your work and provide links to edit the parts of
the module you have completed. You may also navigate sections of the module using the tab feature at the top of
each page.
Once you have started the module, clicking “Continue Working” will return you to the tab you were on when you
last closed the module.
To edit the interventions, objectives, MSYs, and member allocations for your application, click the “Edit
Objectives/MSYs/Members” button.
After you have created at least one aligned performance measure, the Home Page will display a chart summarizing
your measures. To edit a performance measure, click the “Edit” button. To delete a measure, click “Delete.” To
create a new performance measure, click the “Add New Performance Measure” button.
Objectives Tab
An expandable list of CNCS focus areas appears on this tab. When you click on a focus area, a list of objectives
from the CNCS strategic plan appears. A list of common interventions appears under each objective.
First click on a focus area. Then click on an objective. All national performance measures fall under a strategic
plan objective. Only the performance measures that correspond to the strategic plan objectives you select on this tab
will be available for selection as you continue through this module. To see which performance measures correspond
to which objective, refer to the CNCS Performance Measures Instructions
http://www.nationalservice.gov/documents/main-menu/2014/2015-performance-measures-instructions
Next, select all interventions that are part of your program design. Interventions are the activities that members and
volunteers will carry out to address the problem(s) identified in the application. Select “other” if one of your
program’s interventions does not appear on the list. Repeat these actions for each of your program’s focus areas.
Select “other” for your focus area and/or objective if your program activities do not fall within one of the CNCS
focus areas or objectives.
Choose your program’s primary focus area from the drop-down list. Only the focus areas that correspond to the
objectives you selected above appear in the list. Next, select the primary intervention within your primary focus
area. You will be required to create an aligned performance measure that contains your primary intervention.
You may select a secondary focus area and a secondary intervention. The primary and secondary focus area may be
the same if you have more than one intervention within the focus area.

18

MSYs/Members Tab
On this tab, you will enter information about the allocation of MSYs and members across the focus areas and
objectives you have selected. Begin by entering the total MSYs for your program.
Next, enter the number of MSYs your program will allocate to each objective. Only the objectives that were
selected on the previous tab appear in the MSY chart. If some of your program’s objectives are not represented in
the chart, return to the previous tab and select additional objectives. The MSY chart must show how all your
program’s resources are allocated. If you have selected the Find Opportunity objective (under the Economic
Opportunity focus area) and/or the Teacher Corps objective (under the Education focus area), enter 0 MSYs for
these objectives and allocate your MSYs to the other objectives you selected. Note that you may be required to enter
“0” for some other objectives if the only activity in that objective is focused on member development. Please refer
to additional instructions for calculating and entering MSY and member allocations at the end of these instructions
to ensure that information is entered accurately.
As you enter MSYs into the MSY column of the chart, the corresponding percentage of MSYs will calculate
automatically. When you have finished entering your MSYs, the total percentage of MSYs in the chart must be
100%. The total number of MSYs in the chart must equal the number of MSYs in your budget (+/- 1 MSY).
In the members column, enter the number of members that will be assigned to each objective. Some members may
perform services across more than one objective. If this is the case, allocate these members to all applicable
objectives. For example, if one member works on both school readiness and K-12 success, allocate one member to
each of these objectives. It is acceptable for members in this table to exceed total slots requested in the application
due to counting members’ service across multiple objectives.
Performance Measure Tab
This tab allows you to create sets of aligned performance measures for all the grant activities you intend to measure.
You must create at least one aligned performance measure that includes your primary intervention. You may create
additional aligned performance measures.
To create an aligned performance measure, begin by selecting an objective. The list of objectives includes those you
selected on the objectives tab.
Provide a short, descriptive title for your performance measure.
Briefly describe the problem your program will address in this performance measure.
Select the intervention(s) to be delivered by members and member-supported volunteers. The list of interventions
includes the ones you selected previously for this objective. Select only the interventions that will lead to the
outcomes of this aligned performance measure. If you selected “other” as an intervention and wish to include an
applicant-determined intervention in your aligned performance measure, click “add user intervention” and enter a
one or two word description of the intervention.
Select output(s) for your aligned performance measure. The output list includes only the National Performance
Measure outputs that correspond to the objectives you have selected. If you do not wish to select National
Performance Measures, you may create an applicant-determined output by clicking “Add User Output.”
Select outcome(s). If you have selected a National Performance Measures output with a corresponding National
Performance Measures outcome, these outcomes will be available to select. If you have not selected a National
Performance Measures output, or if there is no corresponding outcome, create an applicant-determined outcome by
clicking “Add User Outcome.”

19

For Capacity Building National Performance Measures, you may select optional end outcomes. You will not be
required to report on these outcomes and therefore will not be required to enter a data collection plan. Complete the
corresponding drop-down box for any end outcome selected. To select more than one focus area, click “Add new
focus area.” To select more than one beneficiary population, click “Add new beneficiary.” To de-select an item in
the drop-down box, click the first (blank) line in the drop-down. To identify focus area outcomes that are connected
to your capacity building activities, check the “Focus Area Outcome” box. To select more than one focus area
outcome, select “Add new outcome.” To de-select an item in the drop-down box, click the first (blank) line in the
drop-down.
Enter the number of MSYs and members your program will allocate to achieving the outcomes you have selected in
this performance measure. Since programs are not required to measure all grant activities, the number you enter
does not have to correspond to the MSY chart you created on the MSY/Members tab; however, the total number of
MSYs across all performance measures within a single objective cannot exceed the total number of MSYs
previously allocated to that objective. Members may be double-counted across performance measures, but MSYs
may not. Note that MSYs and members cannot be entered for performance measures associated with the Find
Opportunity objectives. For the Teacher Corps objective, enter 0 MSYs and members.
Click “next” to proceed to the data collection tab. Later you can return to this tab to create additional aligned
performance measures.
Data Collection Tab
On this tab, you will provide additional information about your interventions, instruments and plan for data
collection.
Describe the design and dosage (frequency, intensity, duration) of the interventions you have selected. Frequency
refers to how often an intervention occurs (for example, number of sessions per week); intensity refers to the length
of time devoted to the intervention (for example, number of minutes per session); and duration refers to the period of
time over which the intervention occurs (for example, how many total weeks of sessions).
Expand each output and outcome and enter data collection information. For outputs that measure completion, define
the minimum dosage required to be counted as having completed the program.
The performance measures may be used after grant making separate from the grant narrative. Thus all information
requested in the National Performance Measure Instructions must be included in the text of the performance
measures themselves, and it must be evident in the performance measure text that all definitions and requirements
outlined in the National Performance Measures Instructions and NOFO FAQs are met. Should an applicant choose
to provide duplicate information about performance measures in the narrative, this information will also need to be
in the performance measures module.
Select the data collection method you will use to measure the output or outcome. To select more than one method,
click the “Add new method” button. To de-select a method, click the first (blank) line in the method drop-down.
Describe the specific instrument(s) you will use to measure the output or outcome. Include the title of the
instrument(s), a brief description of what it measures and how it will be administered, and details about its reliability
and validity if applicable. For outcomes, specify how much improvement in knowledge, attitude, behavior or
condition is required to be counted as having improved and clearly explain how the instrument measures this.
Enter the target number for your output or outcome. Targets must be numbers, not percents.
For applicant-determined outputs and outcomes, enter the unit of measure for your target. The unit of measure
should describe the population you intend to count (children, miles, etc.). Do not enter percents or member hours as
units of measure. In most cases, the unit of measure should be the same for the outputs and outcomes in an aligned
performance measure.

20

After entering data collection information for all outputs and outcomes, click “Mark Complete.” You will return to
the Performance Measure tab. If you wish to create another performance measure, repeat the process. If you would
like to continue to the next step of the module, click “Next.”
Summary Tab
The summary tab shows all of the information you have entered in the module.
To print a summary of all performance measures, click “Print PDF for all Performance Measures.”
To print one performance measure, expand the measure and click “Print This Measure.”
Click “Edit Performance Measure” to return to the Performance Measure tab.
Click “Edit Data Collection” to return to the Data Collection tab.
“Click Validate Performance Measures” to validate this module prior to submitting your application.
Understanding MSY and Member Allocations in the AmeriCorps State and National Application
How to Calculate MSY and Member Allocations
In the performance measure module, applicants enter the total share of program resources (MSYs and members) that
will be directed to each objective.2 Member and MSY allocations entered in the application are understood to be the
program’s best estimate of how member time will be allocated to various program objectives.
The charts below show how a sample program could calculate its MSY allocations for different member types and
different percentages of member time spent per objective. In this example, the program has a total of 135 members.
All members spend some time contributing to the K-12 Success objective. Only the program’s 105 full-time and
half-time members contribute to the School Readiness objective.
Objective #1: K12 Success
Type of Member
MSY Multiplier
for Type
FT
HT
RHT
QT
MT

1
X
.5
X
.3809524
X
.26455027
X
.21164022
X
Total Members

Objective #2: School Readiness
Type of Member
MSY Multiplier
for Type
FT
HT
RHT
QT
MT

X

X

1
X
.5
X
.3809524
X
.26455027
X
.21164022
X
Total Members

Number of
Members for
Type
100
5
10
10
10
135

Number of
Members for
Type
100
5
0
0
0
105

X

X
X
X
X
X

X

X
X
X
X
X

% of Member
=
Time for
Objective
.50
=
.80
=
1.00
=
1.00
=
1.00
=
Total MSYs

MSY
Allocation

% of Member
=
Time for
Objective
.50
=
.20
=
0
=
0
=
0
=
Total MSYs

MSY
Allocation

50
2
3.81
2.65
2.17
60.63

50 MSY
.5 MSY

50.5

How It Looks on the MSY Tab
2

Objectives are objectives of the CNCS strategic plan. Activity that does not contribute to a strategic plan objective
is categorized as “Other.”

21

The program enters the total number of MSYs and members for each objective on the MSY/Members tab of the
performance measures module. The system automatically calculates the percentage of MSYs allocated to each
objective.

Note: Programs that select the Find Opportunity objective (Economic Opportunity Focus Area) or the Teacher Corps
objective (Education Focus Area) must enter 0 MSYs for these objectives and allocate their MSYs to other
objectives. This is because the MSY allocations are designed to show how programs’ resources are allocated to
activities that benefit the community. The Find Opportunity and Teacher Corps objectives are focused on benefits
to members.
How It Looks in the 424 PDF
Table 1 and its corresponding pie chart show the total number of MSYs by Focus Area. Since both the K-12
Success and School Readiness objectives are in the Education Focus Area, Table 1 shows 100% of MSYs in
Education.

22

Table 4 in the PDF report shows the number of MSYs and members allocated to each objective, as seen on the
MSY/Members tab:

Note that the total number of members does not accurately reflect the number of slots the program is requesting
since some members are performing service in both objectives. The total number of MSYs does, however, reflect
the total number of MSYs requested by the program.
Table 2 and its corresponding pie chart show the same MSY information expressed as percentages of the total
MSYs:

How To Assign MSYs to Performance Measures
When a program creates an aligned performance measure, it must indicate how many MSYs and how many
members will contribute to the outcomes of the aligned measure. Based on the MSY allocations already entered for
the sample program, the program may allocate no more than 60.63 MSYs to K-12 Success performance measures,
and no more than 50.5 MSYs to School Readiness performance measures. However, programs are not required to
measure all of their activities, so it is possible that not all of these MSYs will be allocated to performance measures.
Our sample program has three performance measures, one for the K-12 Success objective and two for the School
Readiness objective.
Objective #1: K-12 Success
Intervention
Aligned
Performance
Measure

Percent of K12 Success
Time Spent
on Achieving
PM Outcomes

X

23

Total MSYs in
Objective

=

MSYs
Allocated to
Performance
Measure

Percent
of Total
MSYs

Mentoring
Parent
Engagement

ED3A, ED4A,
ED27A
No
performance
measure.

Objective #2: School Readiness
Intervention
Aligned
Performance
Measure

Tutoring 1:1
Parent
Engagement

ED20, ED21,
ED23
ApplicantDetermined
Measure

.75

X

60.63

.25

X

60.63

Percent of K12 Success
Time Spent
on Achieving
PM Outcomes
.75

X

Total MSYs in
Objective

X

.25

X

=

45.47

41%

NA

14%

=

MSYs
Allocated to
Performance
Measure

Percent
of Total
MSYs

50.5

=

37.88

34%

50.5

=

12.62

11%

Note: Any aligned performance measure that has member outcomes rather than beneficiary outcomes should have
an MSY allocation of 0 members since MSY allocations are designed to show how programs’ resources are
allocated to achieving beneficiary outcomes.
How It Looks in the 424 PDF
Table 3 and its corresponding pie chart in the 424 PDF report shows the percentage of MSYs allocated to National
Performance Measures, applicant-determined performance measures, or to no performance measures. As seen in the
table above, the program has two National Performance Measures (ED3A/4A/27A and ED20/21/23), accounting for
75% of total MSYs. The program has one applicant-determined measure, and a small percentage of program
activity is not being measured.

CNCS requires all applicants to have one aligned performance measure for the primary intervention. Applicants
may have additional aligned measures provided that they measure significant programmatic activities. There is no
expectation that 100% of program activity would be allocated to National Performance Measures, or to any
performance measures at all.
Performance Measures Checklist
This checklist is used to assess performance measures during the review process. Items on the checklist are
common problems that require clarification. The checklist is not a comprehensive list of all performance

24

measure items that may require clarification. Refer to the Performance Measure Instructions and NOFO
FAQs for full requirements.
Alignment with Narrative/TOC
Focus areas, objectives, interventions, outputs and outcomes are consistent with the application narrative, logic
model and theory of change.
Interventions
The interventions selected contribute directly to the outputs and outcomes.
Interventions are not repeated in multiple aligned performance measures.
Dosage
The dosage (frequency, intensity, duration of intervention) is described and is sufficient to achieve outcomes.
Resource Allocation
MSY and member allocation charts are consistent with the member activities/time spent on member activities
described in the application narrative.
MSY allocations for performance measures are reasonable. (If it is clear that not all interventions are being
measured, then 100% of MSYs should not be allocated to performance measures. CNCS expects an accurate
estimate of MSYs that will lead to performance measure outcomes and does not require applicants to measure
100% of program activity or to allocate a certain percentage of activity to National Performance Measures.)

MSYs are zero for Teacher Corps (ED12, ED13, ED14, ED17, ED18, ED19) and Member Development (O12,
O13, O14, O15, O16, O17) performance measures and any other performance measures that measure member
outcomes rather than beneficiary outcomes (EN2, EN2.1, V2, V10).
Selection Rules/Performance Measure Instructions
Unless the applicant is a continuation, no retired measures (e.g., measures marked deleted or not appearing in
the 2015 Performance Measures Instructions) have been selected.
The applicant has at least 1 aligned performance measure for the primary intervention.
National Performance Measures conform to selection rules, definitions and data collection requirements
specified in the Performance Measure Instructions. (Compliance with definitions and data collection
requirements must be clearly explained in the performance measure text boxes or must be clarified.)
Individuals counted in National Performance Measures meet definition of "economically disadvantaged" in the
Performance Measure Instructions. (Note: Definitions are different for different performance measures.)
It is clear that beneficiaries are not double-counted in an aligned performance measure.
National Performance Measures count beneficiaries, not AmeriCorps members, unless the measure specifies
that national service participants are to be counted.
The population counted in each National Performance Measure is the population specified in the Performance
Measure Instructions.
Capacity Building interventions meet the CNCS definition of capacity-building in the Performance Measure
Instructions.
Member development measures (O12, O13, O14, O15, O16, O17) have a 30-day timeline, not the previously
acceptable 90-day timeline.
Applicant is not using applicant-determined member development or volunteer generation measures that are the
same or similar to National Performance Measures or Grantee Progress Report demographic indicators (e.g.,
number of volunteers.)

25

Member development measures (O12, O13, O14, O15, O16, O17) or volunteer generation measures (G3-3.1,
G3-3.2, G3-3.3) are only present if these activities are the primary focus of the program or a significant
component of the program's theory of change.
Education Selection Rules/Performance Measure Instructions
Completion is defined for education outputs measuring completion. (ED2, ED4A, ED21, ED32). Note:
Dosage and completion are not necessarily the same. The applicant must specify the minimum dosage
necessary to be counted as having completed the program, which may or may not be the same dosage specified
in the intervention description.
ED1/ED2 and ED3A/ED4A are not used in the same aligned PM.
The mentoring intervention is selected for ED3A/ED4A, and no other interventions are selected for
ED3A/ED4A. Mentoring is not selected as an intervention in any education measures other than ED3A/ED4A.
The mentoring dosage meets the dosage requirements described in the Performance Measure Instructions for
ED3A/ED4A.
It is clear that the proposed standardized test for ED5 and/or ED30 meets the definition in the Performance

Measure Instructions.

If the state standardized test is proposed to measure ED5 and/or ED30, a justification is provided as directed in

the Performance Measure Instructions. (Note: Request must be approved by CNCS.)

If the applicant is measuring multiple subjects under ED5 and/or ED30, it is clear whether/how much students
must improve in reading, math or both subjects in order to be counted.
For ED27A or ED27B, the applicant specifies which dimension(s) of academic engagement described in the
Performance Measure Instructions will be measured.
Alignment & Quality
Applicant-determined outputs and outcomes are aligned correctly.
Outputs and outcomes clearly identify what is counted.
Each output or outcome counts only one thing (except certain National Performance Measures).
Outcomes clearly identify a change in knowledge, attitude, behavior or condition. (Counts that do not measure
a change are outputs and must be labeled as such.)
Outcomes clearly specify the level of improvement necessary to be counted as "improved" and it is clear why
this level of improvement is significant for the beneficiary population served.
Outcomes count individual level gains, not average gains for the population served.
Outcomes measure meaningful/significant changes and are aligned with the applicant's theory of change.
(Note: Outcomes that do not measure significant changes in knowledge, attitude, behavior or condition should
be revised. If the applicant is not able to propose a meaningful outcome, the aligned performance measure
should be removed. CNCS prefers that applicants measure a small number of meaningful outcomes rather than
a large number of outputs paired with insignificant outcomes.)
Outcomes can be measured during a single grant year.
Data Collection/Instruments
Data collection methods are appropriate.
Instruments are likely to yield high quality data.
The instrument, and what it measures, is clearly described.
If the Performance Measure Instructions specify the instrument to be used, the applicant is using that instrument
(e.g., pre/post test).
The instrument measures the change specified in the outcome. (For example, if the outcome is a change in
knowledge, the proposed instrument measures a change in knowledge, not a change in attitude.)

26

Output instruments are sufficient to count all beneficiaries served and to ensure that individuals are not doublecounted.
Outcome instruments will be administered to all beneficiaries receiving the intervention or completing the
program. (Note, competitive grantees may propose a sampling plan for CNCS approval if this is not the case.
Formula grantees are not permitted to sample.)
Pre/Post Test
If using a pre/post test to measure knowledge gains from training activities, it is clear how the pre/post test is
connected to the learning objectives of the training.
The timeline for administering the pre/post test is clear.
If a pre/post test is required by the Performance Measure Instructions, the instrument described is a pre/post
test.
The applicant can successfully match pre-test data with post-test data at the individual level. The same
instrument must be used for the pre-test and the post-test.
Targets
Target values appear ambitious but realistic/It is clear how targets were set.
Outcome targets are smaller than output targets, with some exceptions (i.e., capacity-building National
Performance Measures). Note: In some cases it may be appropriate for the outcome target to be equal to the
output target.
The output and outcome targets are reasonably proportional. Note: What constitutes reasonably proportional
may depend on what is being counted, how and when.
Unit of Measure
The unit of measure is not AmeriCorps members except in National Performance Measures that count national
service participants.
The unit of measure is consistent for all outputs or outcomes in the PM unless otherwise specified in the
Performance Measure Instructions.
The unit of measure is not hours.
The unit of measure is a number, not a percent.
Sampling
If sampling is proposed, the targets represent the total for the population being served, not just the sample.
(Note: Formula grantees are not permitted to sample.)
If sampling is proposed, the sampling plan is forwarded to CNCS for consideration. (Note: Formula grantees
are not permitted to sample.)
Misc.
The applicant has not opted into National Performance Measures but has the potential to do so. (In this case,
clarify why the applicant has not opted into National Performance Measures and, if applicable, direct them to
select appropriate National Performance Measures.)
The applicant has not created applicant-determined measures that are identical to National Performance
Measures. (Note: This is a common problem that occurs when applicants have not selected the correct
objective. Applicants must review the selection rules and choose the correct objectives or the corresponding
performance measures will not be available for selection. Applicant-determined measures are recognizable by
the labels OUTPT or OUTCM, followed by numbers. Any applications containing these labels are NOT
National Performance Measures, even if the applicant has labeled them with the number of a national measure.)

27

ATTACHMENT B: Detailed Budget Instructions for Cost Reimbursement
Grants(eGrants Budget Section)
Fixed Amount Grants refer to Attachment D
Section I. Program Operating Costs
Complete Section I, Program Operating Costs, of the Budget Worksheet by entering the “Total Amount,” “CNCS
Share,” and “Grantee Share” for Parts A-I, for Year 1 of the grant, as follows:
A. Personnel Expenses
Under “Position/Title Description,” list each staff position separately and provide salary and percentage of effort as
percentage of FTE devoted to this award. Each staff person’s role listed in the budget must be described in the
application narrative and each staff person mentioned in the narrative must be listed in the budget as either CNCS or
Grantee share. Because the purpose of this grant is to enable and stimulate volunteer community service, do not
include the value of direct community service performed by volunteers. However, you may include the value of
volunteer services contributed to the organization for organizational functions such as accounting, audit work, or
training of staff and AmeriCorps members.
B. Personnel Fringe Benefits
Under “Purpose/Description,” identify the types of fringe benefits to be covered and the costs of benefit(s) for each
staff position. Allowable fringe benefits typically include FICA, Worker’s Compensation, Retirement, SUTA,
Health and Life Insurance, IRA, and 401K. You may provide a calculation for total benefits as a percentage of the
salaries to which they apply or list each benefit as a separate item. If a fringe benefit amount is over 30%, please list
covered items separately and justify the high cost. Holidays, leave, and other similar vacation benefits are not
included in the fringe benefit rates, but are absorbed into the personnel expenses (salary) budget line item.
C. 1. Staff Travel
Describe the purpose for which program staff will travel. Provide a calculation that includes itemized costs for
airfare, transportation, lodging, per diem, and other travel-related expenses multiplied by the number of trips/staff.
Where applicable, identify the current standard reimbursement rate(s) of the organization for mileage, daily per
diem, and similar supporting information. Reimbursement should not exceed the federal mileage rate unless a result
of applicant policy and justified in the budget narrative. Only domestic travel is allowable.
We expect all State Commissions and National Direct applicants to include funds in this line item for travel
for staff and site staff to attend CNCS-sponsored technical assistance meetings. There are two to three such
opportunities per year.
Please itemize the costs. For example: Two staff members will attend the Annual AmeriCorps Symposium in

Washington, DC.

2 staff X $750 airfare + $50 ground transportation + (1 day) X $400 lodging + $35 per diem = $2,470 for Annual

AmeriCorps Symposium.

C. 2. Member Travel
Describe the purpose for which members will travel. Provide a calculation that includes itemized costs for airfare,
transportation, lodging, per diem, and other related expenses for members to travel outside their service location or
between sites. Costs associated with local travel, such as bus passes to local sites, mileage reimbursement for use of
car, etc., should be included in this budget category. Where applicable, identify the current standard reimbursement
rate(s) of the organization for mileage, daily per diem, and similar supporting information.
D. Equipment
Equipment is defined as tangible, non-expendable personal property having a useful life of more than one year AND
an acquisition cost of $5,000 or more per unit (including accessories, attachments, and modifications). Any items
that do not meet this definition should be entered in E. Supplies below. Purchases of equipment are limited to 10%

28

of the total CNCS funds requested. If applicable, show the unit cost and number of units you are requesting. Provide
a brief justification for the purchase of the equipment under Item/Purpose.
E. Supplies
AmeriCorps members must wear an AmeriCorps logo on a daily basis – preferably clothing with the AmeriCorps
logo. The item with the AmeriCorps logo is a required budget expense. Please include the cost of the item with the
AmeriCorps logo in your budget or explain how your program will be providing the item to AmeriCorps members
without using grant funds. Grantees may add the AmeriCorps logo to their own local program uniform items using
federal funds. Please note that your program will be using the AmeriCorps logo in the budget description.
Include the amount of funds to purchase consumable supplies and materials, including member service gear and
equipment that does not fit the definition above. You must individually list any single item costing $1,000 or more.
Except for safety equipment, grantees may only charge the cost of member service gear to the federal share if it
includes the AmeriCorps logo. All safety gear may be charged to the federal share, regardless of whether it includes
the AmeriCorps logo. All other service gear must be purchased with non-CNCS funds.
F. Contractual and Consultant Services
Include costs for consultants related to the project’s operations, except training or evaluation consultants, who will
be listed in Sections G. and H., below. There is not a maximum daily rate.
G. 1. Staff Training
Include the costs associated with training staff on project requirements and training to enhance the skills staff need
for effective project implementation, i.e., project or financial management, team building, etc. If using a
consultant(s) for training, indicate the estimated daily rate. There is not a maximum daily rate.
G. 2. Member Training
Include the costs associated with member training to support them in carrying out their service activities. You may
also use this section to request funds to support training in Life after AmeriCorps. If using a consultant(s) for
training, indicate the estimated daily rate. There is not a maximum daily rate.
H. Evaluation
Include costs for project evaluation activities, including additional staff time or subcontracts, use of evaluation
consultants, purchase of instrumentation, and other costs specifically for this activity not budgeted in Personnel
Expenses. This cost does not include the daily/weekly gathering of data to assess progress toward meeting
performance measures, but is a larger assessment of the impact your project is having on the community, as well as
an assessment of the overall systems and project design. Indicate daily rates of consultants, where applicable.
I. Other Program Operating Costs
Allowable costs in this budget category should include when applicable:
 Criminal history background checks for all members and for all employees or other individuals who receive a
salary, education award, living allowance, or stipend or similar payment from the grant (federal or non-federal
share). Please include the cost for these checks for staff and members or explain how your program will be
covering the cost in the budget narrative.
 Office space rental for projects operating without an approved indirect cost rate agreement that covers office
space. If space is budgeted and it is shared with other projects or activities, the costs must be equitably pro-rated
and allocated between the activities or projects.
 Utilities, telephone, internet and similar expenses that are specifically used for AmeriCorps members and
AmeriCorps project staff, and are not part of the organization’s indirect cost allocation pool. If such expenses
are budgeted and shared with other projects or activities, the costs must be equitably pro-rated and allocated
between the activities or projects.
 Recognition costs for members. List each item and provide a justification in the budget narrative. Gifts and/or
food in an entertainment/event setting are not allowable costs.
 Multi-state applicants: Indicate the number of subgrants and the average amount of subgrants. Indicate any
match that you will require of your subgrants under the “grantee share” column in this category. Subgranted
funds may only cover costs allowable under federal and AmeriCorps regulations and provisions.

29

Section II. Member Costs
Member Costs are identified as “Living Allowance” and “Member Support Costs.” Your required match can be
federal, state, local, or private sector funds.
A. Living Allowance
The narrative should clearly identify the number of members you are supporting by category (i.e., full-time, halftime, reduced-half-time, quarter-time, minimum-time) and the amount of living allowance they will receive,
allocating appropriate portions between the CNCS share (CNCS Share) and grantee share (match).
The minimum and maximum living allowance amounts are provided in the Notice.
In eGrants, enter the total number of members you are requesting in each category. Enter the average amount of the
living allowance for each type of member. In addition, enter the number of members for which you are not
requesting funds for a living allowance, but for which you are requesting education awards.
B. Member Support Costs
Consistent with the laws of the states where your members serve, you must provide members with the benefits
described below.


FICA. Unless exempted by the IRS, all projects must pay FICA for any member receiving a living allowance,
even when CNCS does not supply the living allowance. If exempted, please note in the narrative. In the first
column next to FICA, indicate the number of members who will receive FICA. Calculate the FICA at 7.65% of
the total amount of the living allowance.



Worker’s Compensation. Some states require worker’s compensation for AmeriCorps members. You must
check with State Departments of Labor or State Commissions where members serve to determine if you are
required to pay worker’s compensation and at what level. If you are not required to pay worker’s compensation,
you must obtain Occupational, Accidental, Death and Dismemberment coverage for members to cover inservice injury or accidents.



Health Care. You must offer or make available health care benefits to full-time members in accordance with
AmeriCorps requirements. Except as stated below, you may not pay health care benefits to less-than-full-time
members with CNCS funds. You may choose to provide health care benefits to less-than-full-time members
from other sources (i.e., non-federal) but the cost cannot be included in the budget. Less-than-full-time
members who are serving in a full-time capacity for a sustained period of time (such as a full-time summer
project) are eligible for health care benefits. In your budget narrative, indicate the number of members who will
receive health care benefits. CNCS will not pay for dependent coverage.



Unemployment Insurance and Other Member Support Costs. Include any other required member support
costs here. Some states require unemployment coverage for their AmeriCorps members. You may not charge
the cost of unemployment insurance taxes to the grant unless mandated by state law. Programs are responsible
for determining the requirements of state law by consulting State Commissions, legal counsel, or the applicable
state agencies.

Section III. Administrative/Indirect Costs
Definitions
Administrative costs are general or centralized expenses of the overall administration of an organization that
receives CNCS funds and do not include particular project costs. These costs may include administrative staff
positions. For organizations that have an established indirect cost rate for federal awards, administrative costs mean
those costs that are included in the organization’s indirect cost rate agreement. Such costs are generally identified
with the organization’s overall operation and are further described in Office of Management and Budget Uniform
Guidance.
Options for Calculating Administrative/Indirect Costs (choose either A, B, OR C)

30

Applicants choose one of three methods to calculate allowable administrative costs – a CNCS-fixed percentage rate
method, a federally approved indirect cost rate method, or a de minimis method. Regardless of the option chosen,
the CNCS share of administrative costs is limited to 5% of the total CNCS funds actually expended under this
grant. Do not create additional lines in this category.
A. CNCS-Fixed Percentage Method
Five Percent Fixed Administrative Costs Option
The CNCS-fixed percentage rate method allows you to charge administrative costs up to a cap without a federally
approved indirect cost rate and without documentation supporting the allocation. If you choose the CNCS-fixed
percentage rate method (Section IIIA in eGrants), you may charge, for administrative costs, a fixed 5% of the total
of the CNCS funds expended. In order to charge this fixed 5%, the grantee match for administrative costs may not
exceed 10% of all direct cost expenditures.
1. To determine the maximum CNCS share for Section III: Multiply the sum of the CNCS funding shares of
Sections I and II by 0.0526. This is the maximum amount you can request as Corporation share. The factor 0.0526 is
used to calculate the 5% maximum amount of federal funds that may be budgeted for administrative (indirect) costs,
rather than 0.0500, as a way to mathematically compensate for determining Section III costs when the total budget
(Sections I + II + III) is not yet established. Enter this amount as the CNCS share for Section III A.
2. To determine the Grantee share for Section III: Multiply the total (both CNCS and grantee share) of Sections I
and II by 10% (0.10) and enter this amount as the grantee share for Section III A.
3. Enter the sum of the CNCS and grantee shares under Total Amount.
If a commission elects to retain a share of the 5% of federal funds available to programs for administrative costs up
to 2%, that decision is identified within each subgrant’s budget. If the commission elects to retain 1% of the
administrative costs, to calculate these fractional shares, within Section III of the subgrant budget, one-fifth (20%)
of the federal dollars budgeted for administrative costs is allocated to the commission’s share and four-fifths
(80%) of the federal dollars budgeted for administrative costs are allocated to the program’s share. The
allocation between commission and program shares would be calculated as follows:
([Section I] + [Section II] x 0.0526) x (0.20) = Commission Share
([Section I] + [Section II] x 0.0526) x (0.80) = Subgrantee Share
If a commission elects to retain a share that is less than 1% budgeted for administrative costs, adjust the calculation
above, as appropriate.
Commissions are not eligible to retain any portion of funds from fixed amount subgrants.
B. Federally Approved Indirect Cost Rate
If you have a federally approved indirect cost rate, this method must be used and the rate will constitute
documentation of your administrative costs, not to exceed the 5% maximum federal share payable by CNCS.
Specify the Cost Type for which your organization has current documentation on file, i.e., Provisional,
Predetermined, Fixed, or Final indirect cost rate. Supply your approved IDC rate (percentage) and the base upon
which this rate is calculated (direct salaries, salaries and fringe benefits, etc.). CNCS does not restrict the overall
indirect cost rate claimed. It is at your discretion whether or not to claim your entire IDC rate to calculate
administrative costs. If you choose to claim a lower rate, please include this rate in the Rate Claimed field.
1. Determine the base amount of direct costs to which you will apply the IDC rate, including both the CNCS and
Grantee shares, as prescribed by your established rate agreement (i.e., based on salaries and benefits, total direct
costs, or other). Then multiply the appropriate direct costs by the rate being claimed. This will determine the total
amount of indirect costs allowable under the grant.

31

2. To determine the CNCS share: Multiply the sum of the CNCS funding share in Sections I and II by 0.0526. This
is the maximum amount you can claim as the CNCS share of indirect costs.
If a commission elects to retain a share of the 5% of federal funds available, please note the percentage or amount in
the text. There is no separate line item to show this calculation.
3. To determine the Grantee share: Subtract the amount calculated in step 2 (the CNCS administrative share) from
the amount calculated in step 1 (the Indirect Cost total). This is the amount the applicant can claim as grantee share
for administrative costs.
C. De Minimis Rate of 10% of Modified Total Direct Costs
Organizations who have never, at any point in time, held a federally negotiated indirect cost rate (except for those
non-Federal entities described in Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect
Cost Proposals, paragraph (d)(1)(B)) and who receive less than $35 million in direct federal funding, may
indefinitely use a de minimus rate of 10% of modified total direct costs (MTDC). Additional information regarding
what is included in MTDC and use of this option can be found at 2 CFR 200.414(f) and 200.68. If this option is
elected, it must be used consistently across all federal awards.
Source of Funds
In the “Source of Funds” field that appears at the end of Budget Section III, enter a brief description of the match.
Identify each match source separately. Identify if the match is secured or proposed. Include dollar amount, the match
classification (cash or in-kind), and the source type (Private, State/Local, or Federal) for your entire match. Define
all acronyms the first time they are used. The total amount of Source of Match should equal the Grantee Share
amount.
Note: the value of the Segal Education Awards that members earn for their service is not identified in the budget.
Also, the childcare reimbursements provided to eligible full-time members is not included in the budget.

32

ATTACHMENT C: Budget Worksheet (eGrants Budget Section)
Section I. Program Operating Costs
A.

Personnel Expenses

Position/Title/Description

Qty

Annual
Salary

% Time

Total
Amount

CNCS Share

Grantee Share

Totals
B.

Personnel Fringe Benefits

Purpose/Description

Calculation

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Totals
C.1.

Staff Travel

Purpose

Calculation

Totals
C. 2.

Member Travel

Purpose

Calculation

Totals
D.

Equipment

Item/ Purpose/Justification

Qty

Unit Cost

Totals
E.
Purpose

Supplies
Calculation

Totals

33

F.

Contractual and Consultant Services

Purpose

Calculation

Daily
Rate

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Total Amount

CNCS Share

Grantee Share

Totals
G.1.

Staff Training

Purpose

Calculation

Daily
Rate

Totals
G.2.

Member Training

Purpose

Calculation

Daily
Rate

Totals
H.

Evaluation

Purpose

Calculation

Daily
Rate

Totals
I.

Other Program Operating Costs

Purpose

Calculation

Daily
Rate

Totals

Subtotal Section I:

34

Section II. Member Costs
A.

Living Allowance

Item

#
Mbrs

Allowanc
e Rate

# w/o
Allowa
nce

Total Amount

CNCS Share

Grantee Share

Full Time (1700 hrs)
Half Time (900 hrs)
Reduced Half Time (675
hrs)
Quarter Time (450 hrs)
Minimum Time (300 hrs)
Totals
B.

Member Support Costs

Purpose

Calculation

Daily
Rate

Total Amount

CNCS Share

Total Amount

CNCS Share

Grantee Share

Totals

Subtotal Section II:

Subtotal Sections I + II:

35

Grantee Share

Section III. Administrative/Indirect Costs
A. Corporation-fixed Percentage Rate
Purpose

Calculation

Total Amount

CNCS Share

Grantee Share

Totals
B. Federally Approved Indirect Cost Rate
Cost
Type

Cost
Basis

Calculation

Rate

Rate Claimed

Total Amount

CNCS Share

Grantee Share

C. De Minimis Rate of 10% of Modified Total Direct Costs
Purpose

Calculation

Total Amount

CNCS Share

Grantee Share

Totals

Total Amount

Total Sections I + II + III:

Budget Total: Validate this budget
Required Match Percentages:

Total Amount

Source of Funds

36

CNCS Share

CNCS Share

Grantee Share

Grantee Share

Section

Proposed vs
Secured

Amt

Type

Source
.

Sources of Funds
Total Source of
Funds

37

ATTACHMENT D: Detailed Budget Instructions for Fixed Amount Grants
including Partnership Challenge (eGrants Budget Section)
These instructions apply only to applicants for fixed-amount grants, including education award programs (EAPs)
and Partnership Challenge applicants.
EAP and Fixed-Amount grant applicants may only request a fixed amount of funding per MSY. Therefore, FixedAmount applicants are not required to complete a detailed budget or complete the grantee share column. However,
you must complete the source of match chart to identify the sources of the additional revenue you need to operate
the program. If you are applying for a Stipended Fixed-Amount grant, you must pay at least the minimum living
allowance listed in the Notice for each type of position you are proposing.
Budget Section II. AmeriCorps Member Positions
Member Positions
Identify the number of members you are requesting by category (i.e. full-time, half-time, reduced half-time, quartertime, minimum-time) and list under the column labeled #w/o Allow (without CNCS-funded living allowance.)
Leave all other columns blank.
The total number of member service years (MSY) will automatically calculate at the bottom of the Member
Positions chart. The MSY are calculated as follows:

Calculation

MSY

_____Full-time (1700 hours)

(______ members x 1.000)

=

_____Half-time (900 hours)

(______ members x 0.500)

=

_____Reduced half-time (675 hours)

(______ members x 0.3809524)

=

_____Quarter-time (450 hours)

(______ members x 0.26455027)

=

_____Minimum-time (300 hours)

(______ members x 0.21164022)

=

Member Positions

Total MSY

Under “Calculation,” you will enter the calculation for your grant request. Applicants may request up to $800 per
member service year (MSY).

38

Fixed Award
Display your calculation in the following format:
Total # of MSYs ________

x MSY amount (See NOFO for amounts)____

= Total Grant Request $____

Type the total amount requested in the “Total Amount” & “CNCS Share” columns. Leave the “Grantee Share”
blank. See example below (applies to a Stipended Fixed Amount grant):
Purpose

Calculation

Program Grant
Request

47.5 MSY

Total
Amount
$451,250

CNCS
Share
$451,250

Grantee
Share
$0

$451,250

$451,250

$0

X $9,500/MSY
Subtotal

edit

del

view

Source of Funds

Section

Proposed vs
Secured

Amt

Type

Source
.

Sources of Funds
Total Source of
Funds

39

ATTACHMENT E: Budget Worksheet for Fixed Amount Grants (eGrants Budget
Section)
Complete the fields for the # w/o Allowance only.
Member Positions
Item

#
Mbrs

Allowance
Rate

# w/o
Allow

Total
Amount

CNCS
Share

Grantee
Share

Full Time (1700 hrs)
Half Time (900 hrs)
Reduced Half Time
(675 hrs)
Quarter Time (450 hrs)
Minimum Time (300 hrs)
Subtotal

Purpose

MSY

Calculation

Total
Amount

CNCS Share

Cost/MSY

Grantee
Share

Program Grant
Request
Subtotal

Source of Funds

Section

Proposed vs
Secured

Amt

Type

Source
.

Sources of Funds
Total Source of
Funds

40

ATTACHMENT F: Budget Checklist
Below is a checklist to help you make certain that you submit an accurate budget narrative that
meets AmeriCorps requirements. Note: This does not apply to Fixed-amount grants.
In Compliance?
Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __
Yes __ No __
Yes __ No __
Yes __ No __
Yes __ No __

Section I. Program Operating Costs
Costs charged under the Personnel line item directly relate to the operation of the AmeriCorps
project? Examples include costs for staff that recruit, train, place, or supervise members as well as
manage the project.
Staff indirectly involved in the management or operation of the applicant organization is funded
through the administrative cost section (Section III.) of the budget? Examples of administrative
costs include central management and support functions.
Staff fundraising expenses are not charged to the grant? You may not charge AmeriCorps staff
members’ time and related expenses for fundraising to the federal or grantee share of the grant.
Expenses incurred to raise funds must be paid out of the funds raised. Development officers and
fundraising staff are not allowable expenses.
All positions in the budget are fully described in the program narrative?
The types of fringe benefits to be covered and the costs of benefit(s) for each staff position are
described? Allowable fringe benefits typically include FICA, Worker’s Compensation, Retirement,
SUTA, Health and Life Insurance, IRA, and 401K. You may provide a calculation for total benefits
as a percentage of the salaries to which they apply or list each benefit as a separate item. If the
fringe amount is over 30%, please list separately.
Holidays, leave, and other similar vacation benefits are not included in the fringe benefit rates but
are absorbed into the personnel expenses (salary) budget line item?
The purpose for all staff and member travel is clearly identified?
You have budgeted funds for State Commission and National Direct staff travel to CNCS sponsored
meetings in the budget narrative under Staff Travel?
Funds to pay relocation expenses of AmeriCorps members are not in the federal share of the
budget?
Funds for the purchase of equipment (does not include general use office equipment) are limited to
10% of the total grant amount?

Yes __ No __

All single equipment items over $5000 per unit are specifically listed?

Yes __ No __

Justification/explanation of equipment items is included in the budget narrative?

Yes __ No __

All single supply items over $1000 per unit are specifically listed?

Yes __ No __

Yes __ No __

Cost of items with the AmeriCorps logo that will be worn daily is included for all AmeriCorps
members? Or if not, there is an explanation of how the program will be providing the AmeriCorps
logo item to AmeriCorps members using funds other than CNCS grant funds.
You only charged to the federal share of the budget member service gear that includes the
AmeriCorps logo and noted that the gear will have the AmeriCorps logo, with the exception of
safety equipment?

Yes __ No __

Does the budget reflect adequate budgeted costs for project evaluation?

Yes __ No __

Have you provided budgeted costs for criminal history checks of members and grant-funded staff
that are in covered positions per 45 CFR 2522.205? Or, if not, there is an explanation of how the
program will be covering the costs.

Yes __ No __

Are all items in the budget narrative itemized and the purpose of the funds justified?

41

In Compliance?

Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __
In Compliance?
Yes __ No __

Yes __ No __

Yes __ No __

Yes __ No __
Yes __ No __
Yes __ No __
Yes __ No __
Yes __ No __

Section II. Member Costs
Are the living allowance amounts correct? Full-time AmeriCorps members must receive at least the
minimum living allowance.
Note: Programs in existence prior to September 21, 1993 may offer a lower living allowance than
the minimum. If such a program chooses to offer a living allowance, it is exempt from the minimum
requirement, but not from the maximum requirement.
Living allowances are not paid on an hourly basis? They may be calculated using service hours and
program length to derive a weekly or biweekly distribution amount. Divide the distribution in equal
increments that are not based on the specified number of hours served.
Is FICA calculated correctly? You must pay FICA for any member receiving a living allowance.
Unless exempted by the IRS, calculate FICA at 7.65% of the total amount of the living allowance. If
exempted from paying FICA, is the exemption noted in the budget narrative?
Is the Worker’s Compensation calculation correct? Some states require worker’s compensation for
AmeriCorps members. Check with your local State Department of Labor or State Commission to
determine whether or not you are required to pay worker’s compensation and at what level (i.e.,
rate). If you are not required to pay worker’s compensation, you will provide similar coverage for
members’ on-the-job injuries through their own existing coverage or a new policy purchased in
accordance with normal procedures (i.e., Death and Dismemberment coverage).
Health care is provided for full-time AmeriCorps members only (unless part-time serving in a fulltime capacity)? If your project chooses to provide health care to other half-time members, you may
not use federal funds to help pay for any portion of the cost. Projects must provide health care
coverage to all full-time members who do not have adequate health care coverage at the time of
enrollment or who lose coverage due to participation in the project. In addition, projects must
provide coverage if a full-time member loses coverage during the term of service through no
deliberate act of his/her own.
Unemployment insurance is only budgeted if state law requires it?
Section III. Administrative/Indirect Costs
Applicant does not have a current federally approved indirect cost rate and has chosen to use the
CNCS-fixed percentage method and the maximum federal share of administrative costs does not
exceed 5% of the total federal funds budgeted? To determine the federal administrative share,
multiply all other budgeted federal funds by .0526.
Applicant has chosen to use CNCS fixed percentage method and the maximum grantee share is at
10% or less of total budgeted funds?
Applicant has a federally approved indirect cost rate method and documentation submitted to
CNCS if multi-state, state or territory without commission or Indian Tribe applicant?
Administrative costs budgeted include the following: (1) indirect costs such as legal staff, central
management and support functions; (2) costs for financial, accounting, audit, internal evaluations,
and contracting functions; (3) costs for insurance that protects the entity that operates the project;
and (4) the portion of the salaries and benefits of the director and any other project administrative
staff not attributable to the time spent in direct support of a specific project.
Applicant has a current approved indirect cost rate – The maximum grantee share does not exceed
the federally approved rate, less the 5% CNCS share?
Applicant has a current approved indirect cost rate-the type of rate, the IDC rate percentage, the
rate claimed and the base to which the rate is applied has been specified?
Applicant has a current approved indirect cost rate – the type of rate, the IDC rate percentage, the
rate claimed and the base to which the rate is applied has been specified?
Applicant is directly applying to CNCS and a copy of the current approved indirect cost rate
agreement has been submitted to [email protected]
Applicant has never had a federally approved indirect cost rate and is choosing to use a de
minimis rate of 10% of modified total direct costs?

42

In Compliance?
Yes __ No __
Yes __ No __
Yes __ No __

Match
Is the overall match being met at the required level, based on the year of funding?
For all matching funds, proposed vs secured, the source(s) [private, state, local, and/or federal], the
type of contribution (cash or in-kind), and the amount of match, are clearly identified in the
narrative and in the Source of Funds field in eGrants?
The amount of match is for the entire amount in the budget narrative.?(The total amount of match
equals the amount in the budget?)

43

ATTACHMENT G: Alternative Match Instructions
Grantees are required to meet an overall matching rate that increases over time. You have the flexibility to meet the
overall match requirements in any of the three budget areas, as long as the minimum match of 24% for the first three
years, and the increasing minimums in years thereafter, are maintained. See 45 CFR §§ 2521.35–2521.90 for the
specific regulations.
Special Circumstances for an Alternative Match Schedule: Under certain circumstances, applicants may qualify
to meet alternative matching requirements that increase over the years to 35% instead of 50% as specified in the
regulations at §2521.60(b). To qualify, you must demonstrate that your program is either located in a rural county or
in a severely economically distressed community as defined below.
A. Rural County: In determining whether a program is rural, CNCS will consider the most recent Beale code rating
published by the U.S. Department of Agriculture for the county in which the program is located. Any program
located in a county with a Beale code of 4,5,6, 7, 8 or 9 is eligible to apply for the alternative match requirement.
See Attachment H for the Table of Beale codes.
B. Severely Economically Distressed County: In determining whether a program is located in a severely
economically distressed county, CNCS will consider the following list of county-level characteristics. See
Attachment H for a list of website addresses where this publicly available information can be found.
 The county-level per capita income is less than or equal to 75 percent of the national average for all
counties using the most recent census data or Bureau of Economic Analysis data;
 The county-level poverty rate is equal to or greater than 125 percent of the national average for all counties
using the most recent census data; and
 The county-level unemployment is above the national average for all counties for the previous 12 months
using the most recently available Bureau of Labor Statistics data.
 The areas served by the program lack basic infrastructure such as water or electricity.
C. Program Location: Except when approved otherwise, CNCS will determine the location of your program based
on the legal applicant’s address. If you believe that the legal applicant’s address is not the appropriate way to
consider the location of your program, you must provide relevant facts about your program location in your request.
CNCS will, in its sole discretion, determine whether some other address is more appropriate for determining a
program’s location.
If your program is located in one of these areas, see the instructions below for applying for this alternative match
schedule. You must submit your request to the alternative schedule per the information contained in the Notice.
CNCS will review your request and notify you within 30 days if you qualify for the alternative schedule and provide
instructions for entering your budget into eGrants under the Alternative Match Schedule.
If approved for the alternative schedules, programs will base their budget in the upcoming application on the
approved alternative match. The alternative match requirement will be in effect for whatever portion of the threeyear project period remains or if applying as a new grantee, for the upcoming three-year grant cycle.
D. Instructions for the Alternative Match Schedule: Programs operating in one state must send their requests to
the State Commission for review and approval. The Commission will then forward the approved request to CNCS
for consideration.
Submit mail applications per the NOFO instructions.

44

ATTACHMENT H: Beale Codes and County-Level Economic Data for Alternative
Match Requests
Rural Community
Beale codes are published by the U.S. Department of Agriculture and are used to classify counties as being more
urban or more rural. Counties are designated on a scale from one to nine according to the following descriptions:
2003 Beale Codes
Code#
1
2
3
4
5
6
7

Metropolitan
Type
Metropolitan
Metropolitan
Metropolitan
Non-metro
Non-metro
Non-metro
Non-metro

8

Non-metro

9

Non-metro

Description
Counties in metro areas of 1 million population or more
Counties in metro areas of 250,000 to 1 million
Counties in metro areas of fewer than 250,000
Urban population of 20,000 or more, adjacent to a metropolitan area
Urban population of 20,000 or more, not adjacent to a metropolitan area
Urban population of 2,500 to 19,999, adjacent to a metropolitan area
Urban population of 2,500 to 19,999, not adjacent to a metropolitan area
Completely rural or less than 2,500 urban population, adjacent to a
metropolitan area
Completely rural or less than 2,500 urban population, not adjacent to a
metropolitan area

Any program located in a county with a Beale code of 4,5, 6, 7, 8, or 9 is eligible to apply for the alternative match.
Severely Economically Distressed Community
The following table provides the website addresses where the publicly available information on county-level
economic data including per capita income, poverty rate, and unemployment levels can be found.
WEBSITE ADDRESS

EXPLANATION

www.econdata.net

Econdata.Net: This site Links to a variety of
social and economic data by states, counties
and metro areas.

http://www.bea.gov/regional/

Bureau of Economic Analysis’ Regional
Economic Information System (REIS):
Provides data on per capita income by county
for all states except Puerto Rico.

www.census.gov/hhes/www/saipe/index.html

Census Bureau’s Small Area Poverty
Estimates: Provides data on poverty and
population estimates by county for all states
except Puerto Rico.

www.census.gov/main/www/cen2000.html

Census Bureau’s American Fact-finder:
Provides all 1990 and 2000 census data
including estimates on poverty, per capita
income and unemployment by counties, states,
and metro areas including Puerto Rico.

45

WEBSITE ADDRESS

EXPLANATION

www.bls.gov

Bureau of Labor Statistics’ Local Area
Unemployment Statistics (LAUS): Provides
data on annual and monthly employment and
unemployment by counties for all states
including Puerto Rico.

http://www.ers.usda.gov/Data/RuralUrbanContinuumC
odes/

US Department of Agriculture’s RuralUrban Continuum Codes (Beale codes):
Provides urban rural code for all counties in
US.
Census Bureau’s Small Area Poverty
Estimates: Provides data on poverty and
population estimates by county for all states
except Puerto Rico.

www.census.gov/hhes/www/saipe/index.html

www.census.gov/main/www/cen2000.html

Census Bureau’s American Fact-finder:
Provides all 1990 and 2000 census data
including estimates on poverty, per capita
income and unemployment by counties,
states, and metro areas including Puerto
Rico.

www.bls.gov/lau/home.htm

Bureau of Labor Statistics’ Local Area
Unemployment Statistics (LAUS):
Provides data on annual and monthly
employment and unemployment by
counties for all states including Puerto
Rico.

http://www.ers.usda.gov/Data/RuralUrbanContinuumC
odes/

US Department of Agriculture’s RuralUrban Continuum Codes (Beale codes):
Provides urban rural code for all
counties in US.

46

ATTACHMENT I: Assurances and Certifications
(eGrants Review, Authorize and Submit Section)
Instructions
By signing and submitting this application, as the duly authorized representative of the applicant, you certify that the
applicant will comply with the Assurances and Certifications described below.
a)

Inability to certify
Your inability to provide the assurances and certifications listed below will not necessarily result in denial of a grant. You
must submit an explanation of why you cannot do so. We will consider your explanation in determining whether to enter
into this transaction. However, your failure to furnish an explanation will disqualify your application.

b)

Erroneous certification or assurance
The assurances and certifications are material representations of fact upon which we rely in determining whether to enter
into this transaction. If we later determine that you knowingly submitted an erroneous certification or assurance, in addition
to other remedies available to the federal government, we may terminate this transaction for cause or default.

c)

Notice of error in certification or assurance
You must provide immediate written notice to us if at any time you learn that a certification or assurance was erroneous
when submitted or has become erroneous because of changed circumstances.

d)

Definitions
The terms “covered transaction”, “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,”
“person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded” as used in this clause, have the
meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. An applicant
shall be considered a “prospective primary participant in a covered transaction” as defined in the rules implementing
Executive Order 12549. You may contact us for assistance in obtaining a copy of those regulations.

ASSURANCES
As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that the applicant:


Has the legal authority to apply for federal assistance, and the institutional, managerial, and financial capability
(including funds sufficient to pay the non-federal share of project costs) to ensure proper planning, management, and
completion of the project described in this application.



Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the state, through any
authorized representative, access to and the right to examine all records, books, papers, or documents related to the
award; and will establish a proper accounting system in accordance with generally accepted accounting standards or
agency directives.



Will establish safeguards to prohibit employees from using their position for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest, or personal gain.



Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.



Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763) relating to prescribed standards
for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of
OPM’s Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F).



Will comply with all federal statutes relating to nondiscrimination. These include but are not limited to: Title VI of the
Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color, or national origin; (b)
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686). which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794),
which prohibits discrimination on the basis of disability (d) The Age Discrimination Act of 1975, as amended (42
U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) The Drug Abuse Office and Treatment Act

47

of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) The Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) sections 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the National
and Community Service Act of 1990, as amended; and (j) the requirements of any other nondiscrimination statute(s)
which may apply to the application.


Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of
persons displaced or whose property is acquired as a result of federal or federally assisted programs. These
requirements apply to all interests in real property acquired for project purposes regardless of federal participation in
purchases.



Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.



Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C 276a and 276a-77), the Copeland
Act (40 U.S.C 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333),
regarding labor standards for Federally assisted construction sub-agreements.



Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires the recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.



Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved state management program developed under the Coastal Zone Management Act
of 1972 (16 U.S.C 1451 et seq.); (f) conformity of federal actions to State (Clean Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of
endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).



Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C 1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.



Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of
1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16U.S.C. 469a-l et seq.).



Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and
related activities supported by this award of assistance.



Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.)
pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities
supported by this award of assistance.



Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use
of lead based paint in construction or rehabilitation of residence structures.



Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of
1984, as amended, and 2 CFR Part 200, Chapter II, Subpart F.



Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, application
guidelines, and policies governing this program.



Will comply with all rules regarding prohibited activities, including those stated in applicable Notice, grant provisions,
and program regulations, and will ensure that no assistance made available by CNCS will be used to support any such
prohibited activities.



Will comply with the nondiscrimination provisions in the national service laws, which provide that an individual with
responsibility for the operation of a project or program that receives assistance under the national service laws shall not

48

discriminate against a participant in, or member of the staff of, such project or program on the basis of race, color,
national origin, sex, age, political affiliation, disability, or on the basis of religion. (NOTE: the prohibition on religious
discrimination does not apply to the employment of any staff member paid with non-CNCS funds or paid with CNCS
funds but employed with the organization operating the project prior to or on the date the grant was awarded. If your
organization is a faith-based organization that makes hiring decisions on the basis of religious belief, your organization
may be entitled, under the Religious Freedom Restoration Act, 42 U.S.C. § 2000bb, to receive federal funds and yet
maintain that hiring practice, even though the national service legislation includes a restriction on religious
discrimination in employment of staff hired to work on a Corporation-funded project and paid with Corporation grant
funds. (42 U.S.C. §§ 5057(c) and 12635(c)). For the circumstances under which this may occur, please see the
document “Effect of the Religious Freedom Restoration Act on Faith-Based Applicants for Grants”:
http://www.usdoj.gov/archive/fbci/effect-rfra.pdf.


Will comply with all other federal statutes relating to nondiscrimination, including any self-evaluation requirements.
These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. 1681-1683, and 1685-1686). which prohibits discrimination on the basis of sex; (c) Section 504 of
the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicaps
(d) The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the
basis of age; (e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (g) sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3
and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing; and (i) the requirements of any other nondiscrimination statute(s) which may apply to the
application.



Will provide, in the design, recruitment, and operation of any AmeriCorps program, for broad-based input from – (1)
the community served, the municipality and government of the county (if appropriate) in which the community is
located, and potential participants in the program; and (2) community-based agencies with a demonstrated record of
experience in providing services and local labor organizations representing employees of service sponsors, if these
entities exist in the area to be served by the program;



Will, prior to the placement of participants, consult with the appropriate local labor organization, if any, representing
employees in the area who are engaged in the same or similar work as that proposed to be carried out by an
AmeriCorps program, to ensure compliance with the nondisplacement requirements specified in section 177 of the
National and Community Service Act of 1990 (NCSA);



Will, in the case of an AmeriCorps program that includes or serves children, consult with the parents or legal guardians
of children in developing and operating the program;



Will, before transporting minor children, provide the children’s parents or legal guardians with the reason for the
transportation and obtain the parent’s or legal guardian’s permission for such transportation, consistent with state law;



Will, in the case of an AmeriCorps program that is not funded through a State, consult with and coordinate activities
with the State Commission for the state in which the program operates.



Will ensure that any national service program carried out by the applicant using assistance provided under section 121
of the National and Community Service Act of 1990 and any national service program supported by a grant made by
the applicant using such assistance will address unmet human, educational, environmental, or public safety needs
through services that provide a direct benefit to the community in which the service is performed;



Will comply with the nonduplication and nondisplacement requirements set out in section 177 of the NCSA, and in
CNCS’s regulations at § 2540.100;



Will comply with the grievance procedure requirements as set out in section 176(f) of the NCSA and in CNCS’s
regulations at 45 CFR § 2540.230;



Will provide participants in the national service program with the training, skills, and knowledge necessary for the
projects that participants are called upon to perform, including training on prohibited activities;

49



Will provide support services to participants, such as information regarding G.E.D. attainment and post-service
employment, and, if appropriate, opportunities for participants to reflect on their service experiences;



Will arrange for an independent evaluation of any national service program carried out using assistance provided to the
applicant under section 121 of the NCSA or, with the approval of CNCS, conduct an internal evaluation of the
program;



Will apply measurable performance goals and evaluation methods, which are to be used as part of such evaluation to
determine the program’s impact on communities and persons served by the program, on participants who take part in
the projects, and in other such areas as required by CNCS;



Will ensure the provision of a living allowance and other benefits to participants as required by CNCS;



Has not violated a Federal criminal statute;



If a state applicant, will ensure that the State subgrants will be used to support national service programs selected
consistent with the requirements of the NCSA;



If a state applicant, will seek to ensure an equitable allocation within the State of assistance and approved national
service positions, taking into consideration such factors as the locations of the programs, population density, and
economic distress;



If a state applicant, will ensure that not less than 60% of the assistance will be used to make grants to support national
service programs other than those carried out by a State agency, unless CNCS approves otherwise.

50

CERTIFICATIONS

Certification – Debarment, Suspension, and Other Responsibility Matters
This certification is required by the government-wide regulations implementing Executive Order 12549, Debarment and
Suspension, 2 CFR Part 180, Section 180.335, What information must I provide before entering into a covered transaction with a
Federal agency?
As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that neither the
applicant nor its principals:


Is presently excluded or disqualified;



Has been convicted within the preceding three years of any of the offenses listed in § 180.800(a) or had a civil
judgment rendered against it for one of those offenses within that time period;



Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)
with commission or any of the offenses listed in § 180.800(a); or



Has had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause
or default.

Certification – Drug Free Workplace
This certification is required by the Corporation’s regulations implementing sections 5150-5160 of the Drug-Free Workplace Act
of 1988 (P.L. 100-690), 45 CFR Part 2545, Subpart B. The regulations require certification by grantees, prior to award, that they
will make a good faith effort, on a continuing basis, to maintain a drug-free workplace. The certification set out below is a
material representation of fact upon which reliance will be placed when the agency determines to award the grant. False
certification or violation of the certification may be grounds for suspension of payments, suspension or termination of grants, or
government-wide suspension or debarment (see 45 CFR Part 2542, Subparts G and H).
As the duly authorized representative of the grantee, I certify, to the best of my knowledge and belief, that the grantee will
provide a drug-free workplace by:
A. Publishing a drug-free workplace statement that:
a.

Notifies employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee’s workplace;

b.

Specifies the actions that the grantee will take against employees for violating that prohibition; and

c.

Informs employees that, as a condition of employment under any award, each employee will abide by the
terms of the statement and notify the grantee in writing if the employee is convicted for a violation of a
criminal drug statute occurring in the workplace within five days of the conviction;

B. Requiring that a copy of the statement described in paragraph (A) be given to each employee who will be engaged in
the performance of any Federal award;
C. Establishing a drug-free awareness program to inform employees about:
a.

The dangers of drug abuse in the workplace;

b.

The grantee’s policy of maintaining a drug-free workplace;

c.

Any available drug counseling, rehabilitation, and employee assistance programs; and

d.

The penalties that the grantee may impose upon them for drug abuse violations occurring in the workplace;

D. Providing us, as well as any other Federal agency on whose award the convicted employee was working, with written
notification within 10 calendar days of learning that an employee has been convicted of a drug violation in the
workplace;
E. Taking one of the following actions within 30 calendar days of learning that an employee has been convicted of a drug
violation in the workplace:
a.

Taking appropriate personnel action against the employee, up to and including termination; or

b.

Requiring that the employee participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for these purposes by a Federal, State, or local health, law enforcement, or other appropriate
agency;

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F. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A)
through (E).
Certification - Lobbying Activities
As required by 31 U.S.C. 1352, as the duly authorized representative of the applicant, I certify, to the best of my knowledge and
belief, that:


No federal appropriated funds have been paid or will be paid, by or on behalf of the applicant, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer of
Congress in connection with the awarding of any federal contract, the making of any federal loan, the entering into
of any cooperative agreement, or modification of any federal contract, grant, loan, or cooperative agreement;



If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or
cooperative agreement, the applicant will submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions;



The applicant will require that the language of this certification be included in the award documents for all
subcontracts at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative
agreements) and that all subrecipients will certify and disclose accordingly.

Erroneous certification or assurance
The assurances and certifications are material representations of fact upon which we rely in determining whether to enter into this
transaction. If we later determine that you knowingly submitted an erroneous certification or assurance, in addition to other
remedies available to the federal government, we may terminate this transaction for cause or default.
Notice of error in certification or assurance
You must provide immediate written notice to us if at any time you learn that a certification or assurance was erroneous when
submitted or has become erroneous because of changed circumstances.
Definitions
The terms “debarment”, “suspension”, “excluded”, “disqualified”, “ineligible”, “participant”, “person”, “principal”, “proposal”,
and “voluntarily excluded” as used in this document have the meanings set out in 2 CFR Part 180, subpart I, “Definitions.” A
transaction shall be considered a “covered transaction” if it meets the definition in 2 CFR part 180 subpart B, “Covered
Transactions.”
Assurance requirement for subgrant agreements
You agree by submitting this proposal that if we approve your application you shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in
this covered transaction, unless authorized by us.
Assurance inclusion in subgrant agreements
You agree by submitting this proposal that you will obtain an assurance from prospective participants in all lower tier covered
transactions and in all solicitations for lower tier covered transactions that the participants are not debarred, suspended, ineligible,
or voluntarily excluded from the covered transaction.
Assurance of subgrant principals
You may rely upon an assurance of a prospective participant in a lower-tier covered transaction that is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless you know that the assurance is erroneous. You may
decide the method and frequency by which you determine the eligibility of your principals. You may, but are not required to,
check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs.
Non-assurance in subgrant agreements
If you knowingly enter into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available to the federal government, we may
terminate this transaction for cause or default.
Prudent person standard
Nothing contained in the aforementioned may be construed to require establishment of a system of records in order to render in
good faith the assurances and certifications required. Your knowledge and information is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.

52

Certification - Grant Review Process (State Commissions Only)
I certify that in conducting our review process, we have ensured compliance with the National and Community Service Act of
1990, and all state laws and conflict of interest rules.

ASSURANCES AND CERTIFICATIONS

ASSURANCE SIGNATURE:
NOTE: Sign this form and include in the application.

SIGNATURE:

By signing this assurances page, you certify that you agree to perform all actions and support all intentions in the Assurances
section.
Organization Name:
Program Name:
Name and Title of Authorized Representative:
Signature:
Date:

CERTIFICATION SIGNATURE:

NOTE: Sign this form and include in the application.

SIGNATURE:
By signing this certification page, you certify that you agree to perform all actions and support all intentions in the Certification
sections of this application. The three Certifications are:
Certification: Debarment, Suspension and Other Responsibility Matters
Certification: Drug-Free Workplace
Certification: Lobbying Activities

Organization Name:

Program Name:

Name and Title of Authorized Representative:

Signature:

Date:

53

ATTACHMENT J: eGrants Indirect Cost Rate (IDCR) User Instructions
eGrants Indirect Cost Rate (IDCR) User Instructions
A new feature has been introduced to eGrants which allows users to input Indirect Cost Rate
information into their eGrants account. Grantees that will be claiming indirect costs on CNCS
awards are required to enter the following indirect cost rates in eGrants: federally negotiated
rates, state negotiated rates, and the use of de minimis rate of 10% of modified total direct costs
(MTDC). Recipients of AmeriCorps State and National awards may only charge 5% of their
negotiated rate to the federal share of the award, with the remaining balance being charged to
match (See 45 CFR §§ 2521.95 and 2540.110).
Once a rate is entered & saved in eGrants, it cannot be edited. If users inadvertently enter
incorrect information, a new entry must be submitted with the correct information.
Entry for the IDCR screen can be accessed using the following steps:
1) From the eGrants Home screen, in the lower panel under Managing My Account, click
on My Account

2) From the My Account screen, under Edit My Organization Info, click on Add and
View Indirect Cost Rate

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3) From the Add and View Indirect Cost Rate screen, select add a new to add a rate or
cancel to back out of the screen.

Field by field instructions can be found by clicking the “?” located next to Indirect Cost Rate or

Indirect Cost Rate Record.

If add a new is selected, the screen below will pop up.

55

4) Do you have an Indirect Cost Rate to record? Respond Yes or No. If NO is selected,
users cannot go any further & nothing will be recorded. If Yes is selected, users can
continue on.
If your organization will be claiming a current, approved indirect cost rate on any CNCS
award, it must be reported on this page. The rate information you record will be used in
all award negotiation and reviews until it is superseded by a new approved rate, or
expires. Applicants will have the opportunity to identify, in application submissions, if
they elect to use a lesser percentage of an approved rate.
5) Rate Type: If your rate type is not one of the following options, contact your grants
officer for guidance:
Federally Negotiated – select if your rate has been negotiated by your cognizant federal
agency. Cognizance is determined by the agency which provides the highest amount of
direct federal funding;
State Negotiated – select if your rate has been negotiated by a state agency or other pass
through entity; or
10% of MTDC – select if your organization qualifies for & elects to use the 10% de
Minimus rate of Modified Total Direct Costs (MTDC). Organizations qualify for this rate
56

if they have NEVER had a federally negotiated rate. State entities must also not receive
more than $35 million in direct federal funding.
Rates must be used consistently across ALL federal awards.
6) Issuing Agency. Respond by selecting the federal agency that approved your rate, or if
the federal agency who issued your rate is not listed, select Other, or if your rate is
issued by a state agency select Other.
Identify federal agencies using the drop down list. If your rate is approved by a federal
agency other than the ones listed, notify your grants officer. Other federal agencies may
be added as needed.
7) Acceptance Date. Enter a valid date.
The acceptance date is usually identified where the rate was signed by the issuing state or
federal agency.
8) Rate Status. Select one of the following options: Final, Provisional, Predetermined,
Fixed, Other, or Other – 10%.
Rates issued by federal agencies will almost always be final or provisional. However, if
your organization has formally notified a federal or state agency of your eligibility and
intent to use the 10-percent of MTDC rate, select Other – 10%. If your organization has
a predetermined or fixed rate, select those options accordingly. If a state rate indicates
a term that is not listed here select Other and notify your grants officer. Additional rate
status options may be added as needed.
9) Effective From. Enter a valid date.
The effective from date is found on your indirect cost rate document. If using the 10percent of MTDC rate, enter today’s date or the date your organization formally started
charging costs under the 10-percent of MTDC rate.

10) Effective To. Enter a valid date.
The effective to date is found on your indirect cost rate document. If your organization
has received approval to extend your rate, enter the end date of the extension.
11) No Expiration. Check or leave unchecked.
If your rate does not have an expiration date, as is the case with the use of the 10-percent
of MTDC rate, check this box, otherwise, leave unchecked.
12) Extended? Respond Yes or No.
If the rate “effective to” date has been extended with approval of the federal cognizant
agency under authority of the 2014 Omni Circular, respond Yes. If it is not an extended
rate effective to date, respond No.
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13) Rate Base. Enter up to 500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For rates issued by
state agencies, enter either the rate base used to determine the indirect cost pool as stated
on your indirect cost rate approval document or “State Rate N/A.” If you need more than
500 characters, indicate “Summary” and record the most important content.
14) Treatment of Fringe Benefits. Enter up to 500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For rates issued by
state agencies, enter either the how fringe benefits were treated in determining the
indirect cost rate as stated on your indirect cost rate approval document or “State Rate
N/A.” If you need more than 500 characters, indicate “Summary” and record the most
important content.
15) Treatment of Paid Absences. Enter up to 500 characters including spaces.
Enter the text as found on your indirect cost rate approval document. For rates issued by
state agencies, enter either the how paid absences were treated in determining the indirect
cost rate as stated on your indirect cost rate approval document or “State Rate N/A.” If
you need more than 500 characters, indicate “Summary” and record the most important
content.
16) When you have completed all of the above entries, click the “save & close” button at the
bottom of the page.





If you would like to cancel your entry, click the “cancel” button and the entry will be
cancelled. All entry information will be lost & no entry will be shown.
Once a rate is saved it cannot be modified.
If users inadvertently enter incorrect information, a new entry must be submitted with
the correct information.

17) Order of Rates - Once an entry is saved, users will be able to see the rates they have
entered. Rates will display in the order of entry. Entry of rates will provide users and
CNCS with a historical record which can be used to clarify indirect cost rate inquiries for
monitoring, consistent record maintenance, & audits.
If you have any questions or concerns, please contact your assigned grants officer.

58