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0990-0421 SSA_Use of Eval Results_5.22.18.docx

ASPE Generic Clearance for the Collection of Qualitative Research and Assessment

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OMB: 0990-0421

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Using Evaluation Results for Decision-Making


ASPE Generic Information Collection Request

OMB No. 0990-0421






Supporting Statement – Section A







Submitted: May 23, 2018













Contracting Officer Representative

Amanda Cash, DrPH, MPH

Senior Advisor

U.S. Department of Health and Human Services

Office of the Assistant Secretary for Planning and Evaluation

200 Independence Avenue SW, Washington DC 20201

202.260.0352

[email protected]

Section A – Justification


  1. Circumstances Making the Collection of Information Necessary


The U.S. Department of Health and Human Services Office of the Assistant Secretary for Planning and Evaluation (HHS/ASPE) proposes to conduct interviews with subject matter experts in evidence-based policymaking to further understand the barriers and facilitators of evidence-based decision-making by decision-makers. The subject matter experts will be from academic, government, and non-governmental organizations.


  1. Purpose and Use of the Information Collection


The purpose of this project is to explore, through review and analysis, how HHS, and potentially other organizations such as states or localities, use evaluation results for decision-making purposes. HHS conducts research and evaluation to support the mission of programs, policies, operating and staff divisions, and the Department writ large. Given that the research and evaluation conducted should be to improve programs and drive decision-making, likely in the policy or program context, we believe there should be more attention paid to understanding how we use evaluation and research results as well as where there are opportunities for improvement for decision-making. This project has two phases: (1) A contractor conducted a systematic review of the literature of using evaluation results for decision-making; and (2) A contractor will conduct a series of key informant interviews to determine barriers and facilitators in evidence-based decision-making. The review of the literature guided some of the questions in the interview protocol.


The information collection proposed in this project will provide an overview of the current state of using evidence to drive decision-making in HHS programs that will help guide further study.



  1. Use of Improved Information Technology and Burden Reduction


Information will be collected via telephone interviews. We will use audio recorders and computers to take notes and manually extract information and themes across interviews.


  1. Efforts to Identify Duplication and Use of Similar Information


To our knowledge, there is no similar effort to collect this information using a similar methodology specifically for purposes of HHS programs.



  1. Impact on Small Businesses or Other Small Entities


None


  1. Consequences of Collecting the Information Less Frequently


This request is for a one time data collection.


  1. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5


There are no special circumstances with this information collection package. This request fully complies with regulation 5 CFR 1320.5 and will be voluntary.


  1. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency


This information collection is being conducted using the Generic Information Collection mechanism through ASPE-OMB No. 0990-0421.


  1. Explanation of Any Payment or Gift to Respondents


No incentives will be provided in this study.


  1. Assurance of Confidentiality Provided to Respondents


We are not asking any personally identifiable information of respondents, rather only about their experience in their professional capacity. We are asking them to provide information about their experience in the context of using evaluation and evidence for decision-making and policy-making.


  1. Justification for Sensitive Questions


We will not be asking any sensitive questions.


  1. Estimates of Annualized Burden Hours and Costs


The SME interviews will be approximately 60 minutes to complete.


Table A-12: Estimated Annualized Burden Hours and Costs to Respondents


Type of Respondent

No. of Respondents

No. of Responses per Respondent

Average Burden per Response (in hours)

Total Burden Hours

Hourly Wage Rate

Total Respondent Costs

Subject Matter Expert

25

1

1.0

25

$67.91

$1,697.75

TOTALS

25

1

1.0

25


$1,697.75



  1. Estimates of Other Total Annual Cost Burden to Respondents or Record Keepers


There will be no direct costs to the respondents other than their time to participate in the data collection.


  1. Annualized Cost to the Government


Table A-14: Estimated Annualized Cost to the Federal Government


Staff

Average Hours per Collection

Average Hourly Rate

Average Cost

Senior Advisor GS 15

37.5

$77.58

$2909.25

Presidential Management Fellow GS 11

37.5

$31.87

$1195.13

Estimated Total Cost of Information Collection

$ 4104.38


  1. Explanation for Program Changes or Adjustments


This is a new data collection.


  1. Plans for Tabulation and Publication and Project Time Schedule


The information shared by the subject matter experts will be collected via typed notes and audio recordings. After every three to four interviews are completed, the consultants will review and analyze the respondents’ answers to the interview questions and also any questions they may have raised. Given the small number of interviews, manual coding and analysis may be more efficient than a qualitative data analysis software package. This process will be followed until all of the interviews are completed, and then the contractor will begin its final analysis to the interview data.


Timeline:


Completion Date

Major Tasks/Milestones

March 2018

Plan recruitment of SMEs

Develop interview protocol

Develop SME interview list

April/May 2018

Finalize interview protocol

Finalize SME interview list

Submit request for OMB approval

May 2018 – July 2018

Conduct SME interviews

Finalize interview notes

Summarize interview themes

August 2018 – September 2018

Produce draft report

Revise and finalize report


  1. Reason(s) Display of OMB Expiration Date is Inappropriate


We are not requesting an exemption.


  1. Exceptions to Certification for Paperwork Reduction Act Submissions


There are no exceptions for the certification. These activities comply with the requirements in 5 CFR 1320.9.


LIST OF ATTACHMENTS – Section A

  1. Subject Matter Expert interview guide


7


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