Group Quarters

2018 End-to-End Census Test – Peak Operations

Advance Contact Calling Script_EMERGENCY AND TRANSITIONAL CENTERS_05162017_DRAFT

Group Quarters

OMB: 0607-0999

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OMB No. xxxx-xxxx Approval Expires xx/xx/xxxx







GROUP QUARTERS ADVANCE CONTACT FOR EMERGENCY AND TRANSITIONAL SHELTERS (WITH SLEEPING FACILITIES) FOR PEOPLE EXPERIENCING HOMELESSNESS

CALLING SCRIPT


2018 CENSUS TEST





















GQ Type Codes and Descriptions

Code

Description


Correctional Facilities for Adults

101

Federal Detention Centers

102

Federal Prisons

103

State Prisons

104

Local Jails and Other Municipal Confinement Facilities

105

Correctional Residential Facilities

106

Military Disciplinary Barracks and Jails**


Juvenile Facilities

201

Group Homes for Juveniles (non-correctional)

202

Residential Treatment Centers for Juveniles (non-correctional)

203

Correctional Facilities Intended for Juveniles


Nursing Facilities/Skilled-Nursing Facilities

301

Nursing Facilities/Skilled-Nursing Facilities


Other Institutional Group Quarters

401

Mental (Psychiatric) Hospitals and Psychiatric Units in Other Hospitals

402

Hospitals with Patients Who Have No Usual Home Elsewhere

403

In-Patient Hospice Facilities

404

Military Treatment Facilities with Assigned Patients**

405

Residential Schools for People with Disabilities


College/University Student Housing

501

College/University Student Housing (College/University owned/leased/managed)

502*

College/University Student Housing (Privately owned/leased/managed)


Military Quarters

601

Military Quarters**

602

Military Ships**


Service-Based Enumeration (SBE)

701

Emergency and Transitional Shelters (with Sleeping Facilities) for People Experiencing Homelessness

702

Soup Kitchens

704

Regularly Scheduled Mobile Food Vans

706

Targeted Non-Sheltered Outdoor Locations


Other Non-Institutional Group Quarters

703

Domestic Violence Shelters**

801

Group Homes Intended for Adults (non-correctional)

802

Residential Treatment Centers for Adults (non-correctional)

900

Maritime/Merchant Vessels**

901

Workers’ Group Living Quarters and Job Corps Centers

902

Religious Group Quarters

903

Living Quarters for Victims of Natural Disaster**


* Note: 502 is a newly proposed and not yet approved GQ Type. The final decision is expected August 2017.

**Note: Out of scope for the 2018 Census Test.





INTRODUCTION

#

Question

Remark

1

Hello. My name is (Your name).


I am calling from the U.S. Census Bureau. We are currently conducting the 2018 Census Test in your community. I have some questions to ask you about <GQ NAME> at <PARTIAL ADDRESS>. May I speak to <PRIMARY CONT>?

If <PRIMARY CONT> reached , go to interview question 2a.


If No, ask for the right person, and go to interview question 1.


If wrong number and second number is available, recycle for another call attempt with second number.


If wrong number and there is no second phone number, go to Not Complete select the appropriate response and end the interview by saying: “Thank you for your time.”





INTERVIEW

#

Question

Remark

1

May I have your name, title, and business email address?


Enter into the Secondary Contact Title, Secondary Contact Name, and Secondary Contact Business Email fields.


Go to Question 2b.


2a

To prepare for this test, I need to collect some information about this facility. I have just a few questions to ask you. We estimate this interview will take approximately ten minutes.


The U.S. Census Bureau is required by law to protect your information. The Census Bureau is not permitted to publicly release your responses in a way that could identify you. We are conducting this survey under the authority of Title 13, U.S. Code, Sections 141, 193, 221, and 223. Federal law protects your privacy and keeps your answers confidential (Title 13, U.S. Code, Section 9). Per the Federal Cybersecurity Enhancement Act of 2015, your data are protected from cybersecurity risks through screening of the systems that transmit your data. You are required by law to respond to the census. This collection of information has been approved by the Office of Management and Budget (OMB). The eight-digit OMB approval number xxxx-xxxx confirms this approval.

I am going to read you a summary of the group quarters information that I have. Please let me know if anything is incorrect, or if any information is missing.


Read all text fields below to contact person. If any information is incorrect or missing, make changes in the GQ Update section to update or add the information:

GQ Name:

Street Number:

Street Name:

Apt/Unit:

State:

County:

Zip Code:

Rural Route Addr:

Location Descr.


Contact Title:

Contact Name:

Contact Phone #:

Business Email:


(If applicable)

Secondary Contact Title:

Secondary Contact Name:

Contact Phone #:

Business Email:

Go to Question 3.


2b

Hello, my name is <state your name>. I’m with the U.S. Census Bureau. We are currently conducting the 2018 Census Test in your community. I have some questions to ask you about <GQNAME> at <PARTIAL ADDRESS>.


To prepare for this test, I need to collect some information about this facility. I have just a few questions to ask you. We estimate this interview will take approximately ten minutes.


The U.S. Census Bureau is required by law to protect your information. The Census Bureau is not permitted to publicly release your responses in a way that could identify you. We are conducting this survey under the authority of Title 13, U.S. Code, Sections 141, 193, 221, and 223. Federal law protects your privacy and keeps your answers confidential (Title 13, U.S. Code, Section 9). Per the Federal Cybersecurity Enhancement Act of 2015, your data are protected from cybersecurity risks through screening of the systems that transmit your data. You are required by law to respond to the census. This collection of information has been approved by the Office of Management and Budget (OMB). The eight-digit OMB approval number xxxx-xxxx confirms this approval.


I am going to read you a summary of the group quarter information that I have. Please let me know if anything is incorrect, or if any information is missing.


Read all text fields below to contact person. If any information is incorrect or missing, make changes in the GQ Update section to update or add the information:

GQ Name:

Street Number:

Street Name:

Apt/Unit:

State:

County:

Zip Code:

Rural Route Addr:

Location Descr.


Contact Title:

Contact Name:

Contact Phone #:

Business Email:


(If applicable)

Secondary Contact Title:

Secondary Contact Name:

Contact Phone #:

Business Email:

Go to Question 3.


3

Will this facility be open or operating on Wednesday, March 28th?


If yes, go to question 6.


If no, question 4



4

Will this facility be open or operating on Thursday, March 29th?


If yes, go to question 7.


If no, question 5


5

Will this facility be open or operating on Friday, March 30th?

If yes, go to question 8.


If no, end interview using this statement: “Thank you very much for your time and participation. This is the all the information I need. This facility will not be counted during the 2018 Census Test. Someone from the Census Bureau may contact you by telephone to verify that we spoke with you about counting the people (residing in/served at) this facility.”


Go to Contact Outcome and choose: Contact reached, but GQ out-of-scope. Enter 0 into Expected Pop field.


6

The Census Bureau will come to this facility on Wednesday, March 28th to count the people who are serviced on that date. Is this acceptable?

Enter March 28th into the Scheduled Visit section.

If yes, or respondent doesn’t know or refuses, go to question 9.


7

The Census Bureau will come on Thursday, March 29th to count the people who are serviced on that date. Is this acceptable?

Enter March 29th into the Scheduled Visit section.

If yes, or respondent doesn’t know or refuses, go to question 9.


8

The Census Bureau will come to this facility on Friday, March 30th to count the people who are serviced on that date. Is this acceptable?

Enter March 30th into the Scheduled Visit section.

If yes, or respondent doesn’t know or refuses, go to question 9.


9

How many clients do you expect at this shelter on this day?

Enter this information into the Expected Pop field.

Go to question 10.


10

The census response data that we ask for each person is name, sex, date of birth, age on Census Day, race and ethnicity, and an alternate address where they live or stay when not at this facility. To determine the best way to count people that are served at this facility, we would like for you to select from the following enumeration options: Read options, select method

  1. In-Person Interview: A census worker will conduct a face-to-face, in-person interview with each person who was served or was staying at this facility on Census Day.      

  2. Paper Response Data Collection: A census worker will meet with the GQ contact person of this facility to obtain a paper listing of Census response data for each person who was served or was staying at this facility on Census Day.

Enter enumeration method selected into the Preferred Enum Type field.

Go to question 11.


11

What time does the shelter open for clients?

Enter time into the GQ Open Hours field.

Go to question 12.


12

How early do clients arrive?

Enter time into the Arrival Time/Ending Time field.

Go to question 13.


13

What is the latest time clients can enter the shelter?

Enter time into the Arrival Time/Ending Time field.

Go to question 14.


14

Does this shelter serve males only, females only, or both?

Enter this information into the Pop Gender field.

Go to question 15.


15

Are there any people at this location that do not speak or understand English?

If yes ask, What language(s) do they speak? (For example Spanish, Chinese, Vietnamese, Korean)

Enter the language(s) spoken into the GQ Languages field.

Go to question 16.


16

Are there any specific instructions that census staff need to know in order to count the people at this location?

Specific instructions should be entered into the Specific Instructions field.

If respondent has no special instructions and the enumeration type is Paper Response Data Collection, go to question 18.

All other option, go to question 17.


17

During enumeration, will you be able to provide us a printed list of all people at this facility, as of Census Day?

Select response from the Roster Available field.

Go to question 18.


18

Go to the Search and Case Assignment Screen to determine if other cases are also assigned to this contact person.

If there are no other cases assigned to this contact person, go to question 19.

According to our Census records, we have you responsible for (GQ NAME) (GQ TYPE CODE DESCRIPTION) at this (PARTIAL ADDRESS).

Confirm if the contact person is responsible. If they are not responsible for any other GQs listed, it must go to management attention.

Is this correct?

If no or if you have already asked the GQ contact person this question, go to question 19.

If yes, got to question 19.


19

Are you responsible for any additional facilities, either at this address or elsewhere? Some examples are a soup kitchen, regularly scheduled mobile food van, shelter, or group living quarters

If yes, enter facility information on ADD screen.

Access the OCS Browse Living Quarters and confirm if it is a new address record. While searching, close out case and send to management attention. Let the contact person know that they may receive another telephone call.

If this address exists in the OCS Browse Living Quarters, update GQ contact information and conduct the interview if it is a GQ.

If it is not in OCS Browse Living Quarters, elevate case to Census Field Manager (CFM).

If no, go to question 20.



20

Now on the day of enumeration, census workers will arrive at the shelter prior to the time clients are allowed to enter the building.

We ask that you let the clients know that the Census Bureau will be conducting a test at that time and all data we collect are protected by law and kept confidential. Someone from the Census Bureau will contact you prior to your appointment to discuss details about counting your clients. To learn more about our privacy policy and data protection, please visit our website at census.gov and click on “Data Protection and Privacy Policy” at the bottom of the home page.

That is all the information I need. Thank you very much for your time and participation. If you have any additional questions, please call the area census office at [xxx-xxx-xxxx] (Please provide the ACO telephone number) or visit our website at census.gov [link to GQ response site]. On our website, you will find informational materials about the 2018 Census Test in your community.

If Outbound or Inbound call to a Census Address: If contact person does not have internet access, request their mailing address to forward documents.




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