Homeless Providers Grant and Per Diem Program

DEPARTMENT OF VETERANS AFFAIRS
Veterans Health Administration
Washington DC 20420

In Reply Refer To:

116E

Dear Grant Applicant:
Thank you for your interest in the Homeless Providers Grant and Per Diem Program. We are
pleased that you have responded to the Per Diem Only offering in the Notice of Funding Availability
(NOFA). This offering is intended to provide partial operating expenses to programs in the form of per
diem payments. These funds will make it possible for providers to have an immediate impact by helping
to provide beds and services for homeless veterans. This year offers an exceptional opportunity for
funding.
Included with this application package are the instructions and forms needed to submit a
mandatory Grants.gov First Submission package. A copy of the NOFA has been included. Please take
the time to review these documents thoroughly.
Please read the document describing the submission procedures to ensure your application is
received in a timely and acceptable manner. Any First Submission applications submitted through
Grants.gov that are incomplete or improperly filled out with regard to form, style or content will be
rejected. Electronic submission of the First Submission portion of the application through Grants.gov is
required.
The application process is as follows:
• Register with Grants.gov.
• Complete Grants.gov First Submission (electronic).
• If conditionally selected, your agency will be mailed a conditional selection letter and the
Second Submission package.
• Complete the Second Submission.
• Print and mail an original and three (3) copies of the Second Submission to the address
indicated in the conditional selection letter.
• Final selection/non-selection letters will be sent to your agency.
First Submission applications submitted late will not be accepted. We suggest you submit your
application several days before the deadline date. Please note that Grants.gov does not allow applicants
to “un-submit” applications. If you discover that changes or additions are needed once your application
has been accepted and validated by the Department, you must “re-submit” the application. If the
Department receives duplicate applications we will accept and process the application with the latest
“date/time received” validation.
The deadline for applications is announced in the NOFA. Most questions about the application or
the application process are explained in the enclosed material. If you have specific questions, please call
(toll-free) 1-877-332-0334.
Assisting our homeless veterans continues to be a top priority of the Department of Veterans Affairs.
My staff and I look forward to working with your organization toward this effort.

Sincerely,

Roger Casey,
Director, Grant and Per Diem Program

Table of Contents


New Electronic Submission Policy ………………………………………….... 3



Instructions for Transmitting Applications …………………………………..... 3



Obtaining A DUNS Number ……………………………………………………. 4



Grants.gov Submission Procedures and Tips .…………………………….... 6



General Program Information …………………………………………………. 8



General Application Instructions for the First Submission .………………… 11



Project Narrative Instructions …………………………………………………. 12



Notice of Fund Availability (NOFA) …………………………………………... 13



General Assurances …………………………………………………………… 14



Frequently Asked Questions ………………………………………………….. 15



Program Regulations 38 CFR 61.0 ……………………………………………17



CHALENG Contact List …………………………………………………….….. 38



VISN Contact List …………………………………………………….………… 47



VISN Map …………………………………………………………………….…. 48

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Per Diem Only Instructions

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NEW ELECTRONIC SUBMISSION POLICY
Electronic Submission is Required – As outlined in the Federal Register notice for this grant competition,
the First Submission application must be submitted electronically. You must submit your application using
the electronic application system provided by Grants.gov. You may not e-mail an electronic copy to us.
We will reject your First Submission application if you submit it in paper format.
Submitting a proper application through Grants.gov will require your agency to submit documents in an
electronic format that you may currently only have in paper format. You will need to scan these documents
into an electronic format that can be uploaded to your Grants.gov application package, such as a PDF
document. If you do not have a scanner, there are many commercial businesses that will scan your
documents and put them on a disk for you.
Under mandatory submissions, electronic applications must be received by 4:00 pm Eastern time on the
application deadline date.

INSTRUCTIONS FOR TRANSMITTING APPLICATIONS
ATTENTION ELECTRONIC APPLICANTS: Please note that you must follow the Application Procedures as
described in the Federal Register notice announcing the grant competition.
This program requires the electronic submission of the First Submission application--specific requirements
and instructions can be found in the Federal Register notice.
If you want to apply for a grant and be considered for funding, you must meet the following deadline
requirements:
Applications Submitted Electronically:
You must submit your grant application through the Internet using the software provided on the Grants.gov
Web site ( http://www.grants.gov ) by 4:00 p.m. (Eastern time) on the application deadline date. If you
submit your application through the Internet via the Grants.gov website, you will receive an automatic
acknowledgment when we receive your application.
For more information on using Grants.gov, please refer to the Notice of Fund Availability (NOFA) that was
published in the Federal Register, the Grants.gov Submission Procedures and Tips document found in the
application package instructions, and visit http://www.grants.gov.

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Obtaining a DUNS Number
The Federal government requires that all applicants for Federal grants and cooperative agreements with
the exception of individuals other than sole proprietors, have a DUNS number. (See policy at:
http://www.omb.gov/grants/grants_docs). The Federal government will use the DUNS number to better
identify related organizations that are receiving funding under grants and cooperative agreements, and to
provide consistent name and address data for electronic grant application systems.
Data Universal Number System (DUNS) Number
• The Data Universal Numbering System (DUNS) number is a unique nine-digit identification number
provided by Dun & Bradstreet (D&B).
• The DUNS Number is site-specific. Therefore, each distinct physical location of an entity (such as
branches, divisions, and headquarters) may be assigned a DUNS number. Organizations should
try and keep DUNS numbers to a minimum. In many instances, a central DUNS number with a
DUNS number for each major division/department/agency that applies for a grant may be sufficient.
• In order to provide on-the-spot DUNS number assignment, the requestor should do this by
telephone. (See telephone number below.)
Obtaining a DUNS Number
• You should verify that you have a DUNS number or take the steps needed to obtain one as soon as
possible, if there is a possibility you will be applying for future Federal grants or cooperative
agreements. There is no need to wait until you are submitting a particular application.
• If you already have a DUNS number. If you, as the entity applying for a Federal grant or cooperative
agreement, previously obtained a DUNS number in connection with the Federal acquisition process or
requested or had one assigned to you for another purpose, you should use that number on all of your
applications. It is not necessary to request another DUNS number from D&B. You may request D&B to
supply a family-tree report of the DUNS numbers associated with your organization. Organizations
should work with D&B to ensure the right information is on the report. Organizations should not
establish new numbers, but use existing numbers and update/validate the information associated with
the number.
• If you are not sure if you have a DUNS number. Call D&B using the toll-free number, 1-866-705-5711
and indicate that you are a Federal grant applicant/prospective applicant. D&B will tell you if you
already have a number. If you do not have a DUNS number, D&B will ask you to provide the
information listed below and will immediately assign you a number, free of charge.
• If you know you do not have a DUNS number. Call D&B using the toll-free number, 1-866-705-5711
and indicate that you are a Federal grant applicant/prospective applicant. D&B will ask you to provide
the information listed below and will immediately assign you a number, free of charge.
Managing Your DUNS Number
• D&B periodically contacts organizations with DUNS numbers to verify that their information is current.
Organizations with multiple DUNS numbers may request a free family tree listing from D&B to help
determine what branches/divisions have numbers and whether the information is current. Please call
the dedicated toll-free DUNS Number request line at 1-866-705-5711 to request your family tree.
• D&B recommends that organizations with multiple DUNS numbers have a single point of contact for
controlling DUNS number requests to ensure that the appropriate branches/divisions have DUNS
numbers for Federal purposes.
• As a result of obtaining a DUNS number you have the option to be included on D&B’s marketing list
that is sold to other companies. If you do not want your name/organization included on this marketing
list, request to be de-listed rom D&B’s marketing file when you are speaking with a D&B representative
during your DUNS number telephone application.
Obtaining a DUNS number is absolutely Free for all entities doing business with the Federal government.
This includes grant and cooperative agreement applicants/prospective applicants and Federal contractors.
Be certain that you identify yourself as a Federal grant applicant/prospective applicant.

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Per Diem Only Instructions

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To Obtain Your DUNS Number
Please call the dedicated toll-free DUNS Number request line for Federal grant and cooperative agreement
applicants or prospective grant applicants at:
1-866-705-5711
The number is staffed from 8 a.m. to 6 p.m. (local time of the caller when calling from within the continental
United States) Calls placed to the above number outside of those hours will receive a recorded messages
requesting the caller to call back between the operating hours.
• The process to request number takes about 5-10 minutes.
• A DUNS number will be assigned at the conclusion of the call.
• You will need to provide the following information:
• Legal Name
• Headquarters name and address for your organization
• Doing business as (DBA) or other name by which your organization is commonly known or recognized
• Physical Address, City, State and Zip Code
• Mailing Address(is separate from Headquarters and/or physical address)
• Telephone Number
• Contact Name and Title
• Number of Employees at your physical location

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IMPORTANT – PLEASE READ FIRST
VA’s Grant and Per Diem Program
Grants.gov Submission Procedures and Tips for Applicants
To facilitate your use of Grants.gov, this document includes important submission procedures you need to
be aware of to ensure your application is received in a timely manner and accepted by the Department of
Veterans Affairs, Grant and Per Diem Program.
1. REGISTER EARLY – Grants.gov registration is a one-time process that may take five or more
days to complete. You may begin working on your application while completing the registration
process, but you cannot submit an application until all of the Get Started Steps are complete. For
detailed information on the Get Started Steps, please go to: http://www.grants.gov/GetStarted.
2. SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit
your application. Grants.gov will put a date/time stamp on your application and then
process it after it is fully uploaded. The time it takes to upload an application will vary depending
on a number of factors including the size of the application and the speed of your Internet
connection, and the time it takes Grants.gov to process the application will vary as well. If
Grants.gov rejects your application (see step three below), you will need to resubmit successfully
before 4:00 pm on the deadline date.
Note: To submit successfully, you must provide the DUNS number on your application that
was used when your organization registered with the CCR (Central Contractor Registry).
3. VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov and the Department receive
your Grants.gov submission timely and that it was validated successfully. To see the date/time your
application was received, login to Grants.gov and click on the Check Application Status link. For a
successful submission, the date/time received should be earlier than 4:00 p.m. on the deadline
date, AND the application status should be: Validated, Received by Agency, or Agency Tracking
Number Assigned.
If the date/time received is later than 4:00 p.m. Eastern time, on the closing date, your application
is late. If your application has a status of “Received” it is still awaiting validation by Grants.gov.
Once validation is complete, the status will either change to “Validated” or “Rejected with Errors.” If
the status is “Rejected with Errors,” your application has not been received successfully. Some of
the reasons Grants.gov may reject an application can be found on the Grants.gov
site:http://www.grants.gov/assets/ApplicationErrorTips.doc. If you discover your application is late
or has been rejected, please see the instructions below. Note: You will receive a series of
confirmations both online and via e-mail about the status of your application. Please do not rely
solely on e-mail to confirm whether your application has been received timely and validated
successfully.
Submission Problems – What should you do?
If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov
Customer Support at 1-800-518-4726 or use the customer support available on the website:
http://www.grants.gov/CustomerSupport.
If electronic submission is required, you must submit an electronic application before 4:00 p.m.
Helpful Hints When Working with Grants.gov
Please note, once you download an application from Grants.gov, you will be working offline and saving
data on your computer. Please be sure to note where you are saving the Grants.gov file on your computer.
You will need to logon to Grants.gov to upload and submit the application. You must provide on your
application the DUNS number that was used when your organization registered with the CCR.

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Per Diem Only Instructions

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Please go to http://www.grants.gov/ForApplicants for help with Grants.gov and click on the links in the
lower right corner of the screen under Applicant Tips and Tools. For additional tips related to submitting
grant applications, please refer to the Grants.gov Submit Application Tips found on the Grants.gov
homepage http://www.grants.gov.
Dial-Up Internet Connections
When using a dial up connection to upload and submit your application, it can take significantly longer than
when you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While
times will vary depending upon the size of your application, it can take a few minutes to a few hours to
complete your grant submission using a dial up connection.
MAC Users
If you do not have a Windows operating System, you will need to use a Windows Emulation program to
submit an application using Grants.gov. For additional information, review the PureEdge Support for
Macintosh white paper published by Pure Edge:
http://www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf, and/or
contact Grants.gov Customer Support ( http://www.grants.gov/CustomerSupport ) for more information.

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Per Diem Only Instructions

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General Program Information
Purpose and goals: The purpose of the VA Homeless Providers Grant and Per Diem Program is to
promote the development and provision of supportive housing and/or appropriate supportive services. The
goal of this program is to help homeless veterans, primarily those living in places not ordinarily meant for
human habitation or in emergency shelters, to (1) achieve residential stability; (2) increase their levels
and/or income; and (3) obtain greater self-determination. These goals are reflected in the application
package and selection criteria for the program.
Residential stability refers to access to, and length of stay in, stable affordable housing. Achieving
residential stability involves not only the availability of affordable, permanent housing, but also the success
of the program in addressing the problems that led to the veteran becoming homeless. Those problems
may involve mental illness, substance abuse, physical disabilities, unemployment, or other factors.
Increased skill level and/or income refers to the resources needed to enable persons to live as selfsufficiently as possible. For many homeless persons this involves actions to bridge the gap between
current income and the cost of living. The gap could be closed through employment, a higher-paying job,
or access to entitlement benefits. The likelihood of obtaining a job, or a higher-paying job, could be
enhanced through job or skills training, or enrolling in General Equivalency Diploma (GED) or higher
education courses. For homeless persons with mental or physical disabilities that are so severe as to rule
out outside employment, the goal of increased skill level and/or income may involve actions to increase
self-sufficiency in other ways (e.g., life skills training, increased income through employment within a
project, or increased income through access to entitlement benefits).
Greater self-determination refers to increases in the influence that participants have on decisions that
affect their lives. Those increases may result from such actions as involvement in the development of his
or her individual housing and supportive services plan (including developing personal goals), participating
in resident advisory council meetings or other involvement in the development of program rules and
procedures, involvement in program implementation through such activities as employment and volunteer
services, and choice in selecting service providers.
Measurable objectives: To apply these goals to their proposed program, applicants must establish and
include in their applications measurable objectives for each of the three goals. Applicants must also
describe how their proposed programs will help them achieve these goals.
The measurable objectives established by each applicant are expected to vary based on the specific needs
and characteristics of the homeless veterans proposed to be served as well as the specific program
chosen. Where the population proposed to be selected has multiple or particularly difficult problems that
need to be addressed, objectives should reflect realistic expectations.
The highest ratings under the quality of project plan criterion of the application will be awarded to
applications containing project plans that describe specific, relevant, and measurable objectives for each of
the common goals specified above, how the proposed housing and services will help residents reach these
goals, how the program's success will be evaluated, and how program modifications will be made, if
necessary, as a result of this evaluation.
VA will not consider the level of expectations described in the objective in rating applications. That is, an
application that contains realistic objectives that reflect the very dysfunctional nature of the population to be
served will be treated the same as an application that contains more optimistic objectives that reflect a less
dysfunctional population. VA specifically does not want the process of establishing measurable objectives
to lead applicants away from serving homeless persons with the most serious problems. VA does want
applicants for each program to adopt the three goals, carefully consider how they can achieve them
through their proposed projects, establish measurable objectives to gauge whether they are achieving the
goals and, if funded, periodically measure project results and, as necessary make program adjustments.

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Eligible activities: Funds may be used to provide operational costs as outlined in governing regulations for
programs that furnish supportive services and supportive housing for homeless veterans, including:
1. Transitional housing (up to 24 months) with supportive services designed to enable homeless
veterans to become as independent as possible;
2. Supportive services in a service center facility for homeless veterans not in conjunction with
supportive housing.
Life Safety Code Compliance: All entities receiving grants and or per diem under PL 107-95 must meet
the fire and safety requirements applicable under the Life Safety Code of the National Fire Protection
Association as well as any local or state codes as required.
Eligible applicants: Public or nonprofit private entities are eligible to apply for per diem payments,
including states, metropolitan cities, urban counties, or other governmental entities, Indian tribal
governments, and private nonprofit organizations.
Per diem award process: VA will notify applicants within grouped categories according to the funding
priorities set forth in the NOFA, if any. Applicants will then be ranked, within their respective funding
category if applicable. The highest-ranked applications for which funding is available, within highest priority
funding category if applicable, will be selected to receive a special needs grant in accordance with their
ranked order. If funding priorities have been established and funds are still available after selection of those
applicants in the highest priority group VA will continue to conditionally select applicants in lower priority
categories in accordance with the selection method set forth in the regulations subject to available funding.
VA expects to announce these selections within 120 days of the application submission deadline. Such
applicants will be subsequently notified of any additional project information necessary for grant award and
the date of the deadline for submission of such information. If an applicant is unable to meet any
conditions for grant award within the specified timeframe, VA reserves the right to not award funds
and to use the funds available for other components of the Grant and Per Diem Program.
Documentation and public access requirements: VA will ensure that documentation and other
information regarding each application submitted are sufficient to indicate the basis upon which assistance
was provided or denied. Material will be made available in accordance with the Freedom of Information Act
(5 U.S.C. 552) and VA’s implementing regulation at 38 CFR § 1.553.
Components: Funds are available for assistance in the form of per diem to:
Provide operational costs as outlined in governing regulations for programs that furnish supportive services
and supportive housing for homeless veterans.
A more detailed description of these components, including program requirements, is contained in the rule
published in the Federal Register, 38 CFR part 61.0. Applicants must review the regulations before
completing this application.
Application deadline: Only complete and timely applications will be considered for funding. To be
considered timely, a complete application must be submitted through the Grants.gov electronic application
process by the time and date specified in the Notice of Fund Availability (NOFA) published in the Federal
Register. Applications submitted after the date and time published in the NOFA will not be rejected. To be
considered complete all items requested in the grant application must be submitted as a single application
package. Materials submitted separately will not be included in the application package for consideration
and may result in the application being rejected or not funded.
Definitions and References: Definitions and references can be found in the Rules and Regulations
provided in the appendices. Generally, subjects are self-explanatory or a reference is given as to where to
obtain a specific topic explanation.

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Per Diem Only Instructions

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For further information: If you have any questions regarding the VA Homeless Providers Grant and Per
Diem Program, contact the Program Office at:
Mail Address:

Telephone (toll free):
FAX (toll free):

VA Homeless Providers Grant and Per Diem Program
Department of Veterans Affairs
th
10770 North 46 Street, Suite C-200
Tampa, FL 33617
1-877-332-0334
1-877-332-0335

VA Grant/Per Diem Program website: http://www1.va.gov/homeless/page.cfm?pg=3

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Per Diem Only Instructions

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General Application Instructions for the First Submission
The Grant/Per Diem Program, Per Diem Only Application consists of the following parts:
Part I:

Application for Federal Assistance (SF 424)
When filling out the SF 424, you must use the same DUNS number that your organization
used when it registered with the Central Contractor Registry, or Grants.gov will reject the
application.
If your organization does not have a DUNS number, you should ask the chief financial officer,
grant administrator, or authorizing official of your organization to register for a DUNS number.
It is possible to request a DUNS number online at http://www.dnb.com/ccr/register.html . You
can also call Dun & Bradstreet at 1-866-705-5711. Once you have completed the registration,
your DUNS number should be available on the next business day.

Part II:

Eligibility Documentation
Non-profit organizations must provide documentation of Accounting System Certification and
Evidence of Private non-profit status. This should be accomplished by the following:
•

•

•

Providing certification on letterhead stationery from a CPA or Public Accountant dated
within the past year, that the organization has a functioning accounting system that is
operated in accordance with generally accepted accounting principles (GAAP) or that
the organization has designated a qualified entity to maintain a functioning accounting
system in accordance with GAAP. If an entity is used their name and address must
be included in the certification letter;
AND
Providing evidence of the nonprofit status of the organization by submitting a copy of
their IRS ruling providing tax-exempt status under the IRS Code of 1986, as
amended;
OR
Providing documentation showing the applicant is a certified United Way Member
Agency

Other Attachments Form – (found in the Grants.gov application package) is where applicants
will attach additional documents, including IRS and CPA letters or a United Way letter.
Part III:

Program Narrative
Project Narrative Attachment Form – (found in the Grants.gov application package) is where
applicants will attach their narrative responses for application. More information as to what is
required under this part is outlined in the Project Narrative Instructions page that follows.

Part IV:

Assurances, Certifications, and Survey Form – applicants must complete the
following forms included in the application package:



Additional Assurances/Certifications (Drug-Free Workplace; Lobbying; and
Debarment, Suspension, and other Responsibility Matters)
Survey on Ensuring Equal Opportunity for Applicants

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Per Diem Only Instructions

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Project Narrative Instructions
The project narrative is to be attached to the “Project Narrative Attachment Form” in the application
package in Grants.gov.
Before preparing the project narrative, applicants should review the Federal Register notice, the Dear
Applicant Letter, and the program statute for specific guidance and requirements. Note that applications will
be evaluated according to the specific selection criteria specified in the Federal Register notice and
program regulations 38 CFR 61.0.
Please limit the Project Narrative to 15 pages, single-spaced, font should be 10 point or larger, number the
pages consecutively and do not use the back of the page. Please provide any charts, graphs, citations, or
examples in the program narrative. Refer to the Federal Register notice for additional application
submission requirements.
To facilitate the review of the application, please organize your application narrative in the following
order and include a Table of Contents:
1. Applicant Summary
a. Executive Director/CEO – Name, Title, Phone, and Fax.
b. Person to contact about application: Name, Title, Phone, and Fax.
c.

Mailing address you wish all correspondence to be sent to (if different from agency address on
SF 424).

2. Funding Priority
Indicate what funding priority identified in the Federal Register notice you are applying under, if any.
3. Project Summary
a. Our Organization requests “Per Diem Only” funding for (state all that apply):
TRANSITIONAL HOUSING and/or SERVICE CENTER
b. Projected beds, bedrooms, and participants; please indicate the following:
i. Total number of bedrooms for all homeless persons
ii. Number of bedrooms just for homeless veterans
iii. Total number of beds for all homeless persons (include cribs and children’s beds)
iv. Number of beds just for homeless veterans
v. If service center, number of anticipated non-repeat visits per month (number of
different veterans per month)
c. Therefore, the number of beds we are asking VA to fund is …
d. Therefore, the number of unique service center visits we are asking VA to fund is…
4. Project Narrative
Provide a complete description of the proposed project.
5. Site Description
a. Address of site (please make sure actual address of site(s) is listed and not the address of the
agency).
b. Indicate the type of housing that describes the type of living situation for participants:
Dormitory, Shared Bedroom, Single Room Occupancy, Apartment, Shared Apartment, Single
Family House, Shared Single Family House, Other (please describe) or indicate if the site does
not involve housing.
c. Housing Setting or Service Center Setting
i. Describe the neighborhood where the site is located (e.g., rural, urban, suburban;
residential or commercial; prevalence of single family or multi-family dwellings).
ii. Describe how receptive the neighborhood residents are to a homeless facility.
d. Describe the site’s accessibility to supportive services.
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Per Diem Only Instructions

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INSERT COPY OF NOFA HERE

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Per Diem Only Instructions

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These assurances are for informational purposes only. You will be
required to sign the assurances below if your organization is
conditionally selected and requested to submit the Second
Submission application package.

General Assurances – Per Diem Only
A. Services Benefiting Veterans
If this proposal is funded applicant assures that upon completion of the
project:
1.

2.
3.
4.

5.

Programs so funded will be used principally to furnish to veterans
the level of care for which the application was made at locations
accessible to homeless veterans;
Not more than 25 percent of participants at any one time will consist
of participants who are not receiving such services as veterans;
Services provided will meet standards prescribed by the Secretary of
Veterans Affairs;
Referral networks will be maintained for, and aid will be given to,
homeless veterans in establishing eligibility for assistance and
obtaining services under available entitlement and assistance
programs;
Confidentiality of records pertaining to homeless veterans will be
maintained in accordance with applicable laws, Federal, State, and
Local, (e.g., HIPAA, Privacy Act).

B. Reports; Record Retention
If this proposal is funded, applicants assure that any and all reports
required by the Secretary of Veterans affairs shall be made in such form
and contain such information as the Secretary may require and/or are
required by law. Applicant further assures that upon demand, the
Secretary of Veterans Affairs has access to the records upon which such
information is based.

VA’s Grant and Per Diem Program
Per Diem Only Instructions

C. Continued Financial Support
If this proposal is funded, applicant assures that adequate financial support
will be available for the continued maintenance, repair and operation of the
project.
D. Fiscal Control
If this proposal is funded, applicant assures that it will establish
and maintain such procedures for fiscal control and fund
accounting as may be necessary to ensure proper disbursement
and accounting with respect to the per diem award.
E. Non-Delinquency
This institution certifies that it is not delinquent on any Federal Debt
and does not have any overdue or unsatisfactory response to an audit.
Applicant, further assures that is not in default by failing to meet the
requirements of any previous assistance from VA.
F. Accuracy of Application Information
All information submitted with this application is accurate, and does not
contain any false, fictitious, or fraudulent statement or entry.
G. Compliance
Applicant assures that it will comply with applicable requirements of 38
C.F.R. Part 61.

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Frequently Asked Questions
What is the difference between grants and per diem under this program? Grants can be used for acquisition, renovation, or
construction of a building that will provide services for homeless veterans. Grants can be considered capital funds. Per Diem is
paid by VA to help organizations defray operational costs. Most grant awardees request per diem funding. Those entities that are
not grant awardees need to apply for per diem under a separate Notice of Fund Availability (NOFA). This is sometimes referred to
as the “Per Diem Only” NOFA.
Who is eligible to apply for grants? Non-profit organizations, state and local government agencies as well as Indian Tribal
governments that wish to start new programs to provide supportive housing or supportive services for homeless veterans. In
addition, 75% of clients served in the program must be veterans.
What can a grant be used for? Grant funds may provide up to 65% of the cost to acquire, renovate, or construct facilities that will
be used to provide supportive housing (up to 24 months) and/or service centers (offering services such as case management,
vocational development, crisis intervention, counseling, etc.) for homeless veterans; and to purchase vans in support of these
programs. Grants may not be used for operational costs, including salaries.
When is the application deadline? Applications will be due on the date specified in the Notice of Fund Availability (NOFA)
published in the Federal Register. You can check Federal Register publications on the Internet at
http://www.gpoaccess.gov/fr/browse.html or you may contact the Grant and Per Diem Program at (toll-free) 1-877-332-0334.
We are already a new homeless program, can we use grant funds to expand? It depends. If the original program was created
after November 10, 1992 and the expansion took place after November 1999 then you would be eligible to use grant funds to
expand your program.
What is my Catalog of Federal Domestic Assistance (CDFA) Number? This number is preprinted on the Standard Form 424 in
block 10. For the Grant and Per Diem Program this number is 64-024.
What do I have to do to apply as a non-profit organization? In order to be considered a non-profit organization you must have
a non-profit status designation given by the IRS. You must be a non-profit at the time of application.
What counts as matching funds for grants? Matching funds must be cash or cash equivalents. In-kind donations that are part of
the project are acceptable, such as donated architect's time, donated building materials, donated building, etc. However, in-kind
matches must be related to the specific categories of renovation, acquisition, or construction for which your organization is
applying.
Where a building is being purchased with a mortgage, and the applicant has equity in the building, can the equity be used
as part of the matching funds? Possibly. If the applicant proposes to use VA funds to complete the purchase of a building, the
applicant must ensure that the mortgage contract allows the mortgage to be pre-paid (e.g., paid in full at the time VA provides
payment of the grant award).

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Can the grant funds be used to lease a building? No. The one exception is a capital lease which is defined in the regulations at
38 CFR section 61.1.
Can the grant funds be used to renovate or expand leased buildings? No, unless the property is under a capital lease.
Can grant funds be used to renovate or expand buildings on VA medical center grounds, or other buildings owned by the
VA? Yes, but the grant awardee must be an eligible entity. VA facilities are not eligible to receive this grant.
Can grant funds be used to acquire, construct, or renovate homes or apartments that will ultimately be turned over to the
veteran? No. Ownership of property funded by the grant must remain with the public or non-profit private entity who is awarded a
grant.
Can grant funds be used to pay the salaries, operating costs, overhead, etc.? No. These costs are covered under the Per
Diem Component of the program.
Who is eligible to apply for Per Diem payments? Priority in awarding Per Diem funds goes to recipients of Grants. Non-Grant
programs may qualify if they meet these criteria: (1) at least 75%of those receiving supportive services are veterans, (2) provide
supportive housing or a homeless service center.
What portion of operating costs will Per Diem payments cover? Funding for services in conjunction with supportive housing is
limited to the daily cost of providing the services, minus other sources of revenue, up to a predetermined amount. At this time, the
maximum amount payable under per diem is $29.31. The maximum hourly per diem rate for a service center not in connection with
supportive housing is 1/8 the daily cost of care not to exceed the current VA State Home rate for domiciliary care. Payment for a
veteran in a service center will not exceed 8 hours in any day.
How does our agency apply for Per Diem? If you are a grant recipient, your program that was created with grant funds will be
considered for per diem. There is no need to reapply. Program staff will review the relevant portions of the original grant proposal.
If your agency never received a grant for the particular component of the program you would like per diem for, you must apply in
response to a separate Per Diem Only NOFA that will be published in the Federal Register.
Can veterans be charged rent? Veterans in supportive housing may be asked to pay rent if it does not exceed 30% of the
veteran's monthly-adjusted income. In addition, reasonable fees may be charged for services not paid with Per Diem funds.
What hints can you give about applying? There is a strong emphasis on creating working relationships with the local VA
medical center facilities as well as networking and collaborating with other community based organizations, so as to minimize
duplication of services. There is also an emphasis on developing programs in underserved areas

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Program Regulations
Department of Veterans Affairs
----------------------------------------------------------------------38 CFR Parts 61
VA Homeless Providers Grant and Per Diem Program;
Interim Final Rule – published in the Federal Register on March 19, 2003;
Final Rule – published in the Federal Register on September 26, 2003.
----------------------------------------------------------------------PART 61--VA HOMELESS PROVIDERS GRANT AND PER DIEM PROGRAM
Sec.
61.0 Purpose.
61.1 Definitions.
61.10 Capital grants--general.
61.11 Applications for capital grants.
61.12 Threshold requirements for capital grant applications.
61.13 Rating criteria for capital grant applications.
61.14 Selecting applications for capital grants.
61.15 Obtaining additional information and awarding capital grants.
61.16 Matching funds for capital grants.
61.17 Site control for capital grants.
61.20 Life Safety Code capital grants.
61.30 Per diem--general.
61.31 Application for per diem.
61.32 Ranking non-capital grant recipients for per diem.
61.33 Payment of per diem.
61.40 Special needs grants--general.
61.41 Special needs grants application.
61.42 Threshold requirements for special needs grant applications.
61.43 Rating criteria for special needs grant applications.
61.44 Awarding special needs grants.
61.50 Technical assistance grants--general.
61.51 Applications for technical assistance grants.
61.52 Threshold requirements for technical assistance grant applications.
61.53 Rating criteria for technical assistance grant applications.
61.54 Awarding technical assistance grants.
61.55 Technical assistance reports.
61.60 Notice of Fund Availability.
61.61 Agreement and funding actions.
61.62 Program changes.
61.63 Procedural error.
61.64 Religious organizations.
61.65 Inspections.
61.66 Financial management.
61.67 Recovery provisions.
61.80 General operation requirements for supportive housing and service centers.
61.81 Outreach activities.
61.82 Resident rent for supportive housing.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

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This part implements the VA Homeless Providers Grant and Per Diem Program which consists of the
following components: capital grants, per diem, special needs grants, and technical assistance grants.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.1 Definitions.
For purposes of this part:
Area or community means a political subdivision or contiguous political subdivisions (such as precinct,
ward, borough, city, county, State, Congressional district, etc.) with a separately identifiable population of
homeless veterans.
Capital grant means a grant for construction, renovation, or acquisition of a facility; or for acquisition of a
van.
Capital lease means a lease that will be in effect for the full period in which VA may recover all or
portions of the capital grant amount under this part.
Chronically mentally ill means a condition of schizophrenia or major affective disorder (including bipolar
disorder) or post-traumatic stress disorder (PTSD), based on a diagnosis from a licensed mental health
professional, with at least one documented hospitalization for this condition sometime in the last 2 years or
with documentation of a formal assessment on a standardized scale of any serious symptomology or
serious impairment in the areas of work, family relations, thinking, or mood.
Fee means a fixed charge for a service offered by a recipient under this part, that is in addition to the
services that are outlined in the recipient's application; and are not paid for by VA per diem or provided by
VA, (e.g., cable television, recreational outings, professional instruction or counseling).
Fixed site means a physical structure that under normal conditions is not capable of readily being moved
from one location to another location.
Frail elderly means 65 years of age or older with one or more chronic health problems and limitations in
performing one or more activities of daily living (such as bathing, toileting, transferring from bed to chair,
etc.)
Homeless means: (1)(i) Lacking a fixed, regular and adequate nighttime residence; or
(ii) Having a primary nighttime residence that is-(A) A supervised publicly or privately operated shelter designed to provide temporary living
accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally
ill);
(B) An institution that provides a temporary residence for persons intended to be institutionalized; or
(C) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation
for human beings.
(2) The term homeless does not include imprisonment or other detainment pursuant to Federal or State
law. Imprisonment or other detainment does not include probation, parole or electronic custody.
New construction means the building of a structure where none existed or an addition to an existing
structure that increases the floor area by more than 100 percent.
Nonprofit organization means a private organization, no part of the net earnings of which may inure to
the benefit of any member, founder, contributor, or individual. The organization must be recognized as a
501(c)(3) or 501(c)(19) nonprofit organization by the United States Internal Revenue Service, and:
(1) Have a voluntary board;

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(2) Have a functioning accounting system that is operated in accordance with generally accepted
accounting principles, or designate an entity that will maintain a functioning accounting system for the
organization in accordance with generally accepted accounting principles; and
(3) Practice nondiscrimination in the provision of supportive housing and supportive services assistance.
Operating costs means expenses incurred in operating supportive housing, supportive services or
service centers with respect to:
(1) Administration (including staff salaries; costs associated with accounting for the use of grant funds,
preparing reports for submission to VA, obtaining program audits, and securing accreditation; and similar
costs related to administering the grant after the award), maintenance, repair and security for the
supportive housing;
(2) Van costs or building rent (except under capital leases), e.g., fuel, insurance, utilities, furnishings, and
equipment;
(3) Conducting on-going assessments of supportive services provided for and needed by participants
and the availability of such services;
(4) Other costs associated with operating the supportive housing.
Outpatient health services means outpatient health care, outpatient mental health services, outpatient
alcohol and/or substance abuse services, and case management.
Participant means a person receiving services based on a grant or per diem provided under this part.
Public entity includes:
(1) A county, municipality, city, town, township, local public authority (including any public and Indian
housing agency under the United States Housing Act of 1937), school district, special district, intrastate
district, council of governments (whether or not incorporated as a nonprofit corporation under state law),
any other regional or interstate government entity, or any agency or instrumentality of a local government,
and
(2) The governing body or a governmental agency of any Indian tribe, band, nation, or other organized
group or community (including any Native village as defined in section 3 of the Alaska Native Claims
Settlement Act, 85 Stat 688) certified by the Secretary of the Interior as eligible for the special programs
and services provided by the Bureau of Indian Affairs.
Rehabilitation means the improvement or repair of an existing structure. Rehabilitation does not include
minor or routine repairs.
State means any of the several States of the United States, the District of Columbia, the Commonwealth
of Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State
exclusive of local governments. The term does not include any public and Indian housing agency under
United States Housing Act of 1937.
Supportive housing means housing with supportive services provided for homeless veterans and is:
(1) Transitional housing, or
(2) A part of, a particularly innovative project for, or alternative method of, meeting the immediate and
long-term needs of homeless veterans.
Supportive services means services, which may be designed by the recipient or program participants,
that provide appropriate services or assist such persons in obtaining appropriate services to address the
needs of homeless veterans to be served by the project. Supportive services does not include inpatient
acute hospital care, but does include:
(1) Outreach activities;
(2) Providing food, nutritional advice, counseling, health care, mental health treatment, alcohol and other
substance abuse services, case management services;
(3) Establishing and operating child care services for dependents of homeless veterans;
(4) Providing supervision and security arrangements necessary for the protection of residents of
supportive housing and for homeless veterans using supportive housing or services;

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(5) Providing assistance in obtaining permanent housing;
(6) Providing education, employment counseling and assistance, and job training;
(7) Providing assistance in obtaining other Federal, State and local assistance available for such
residents including mental health benefits, employment counseling and assistance, veterans' benefits,
medical assistance, and income support assistance; and
(8) Providing housing assistance, legal assistance, advocacy, transportation, and other services
essential for achieving and maintaining independent living.
Terminally ill means a prognosis of 9 months or less to live based on a written medical diagnosis from a
physician.
VA means the Department of Veterans Affairs.
Veteran means a person who served in the active military, naval, or air service, and who was discharged
or released there from under conditions other than dishonorable.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.10 Capital grants--general.
(a) VA provides capital grants to public or nonprofit private entities so they can assist homeless veterans
by helping to ensure the availability of supportive housing and service centers to furnish outreach,
rehabilitative services, vocational counseling and training, and transitional housing. Specifically, VA
provides capital grants for up to 65 percent of the cost to:
(1) Construct structures and purchase the underlying land to establish new supportive housing facilities
or service centers, or to expand existing supportive housing facilities or service centers;
(2) Acquire structures to establish new supportive housing facilities or service centers, or to expand
existing supportive housing facilities or service centers;
(3) Renovate existing structures to establish new supportive housing facilities or service centers, or to
expand existing supportive housing facilities or service centers; and
(4) Procure vans (purchase price, sales taxes, and title and licensing fees) to provide transportation or
outreach for the purpose of providing supportive services.
(b) Capital grants may not be use for acquiring buildings located on VA-owned property. However,
capital grants may be awarded for construction, expansion, or renovation of buildings located on VA-owned
property.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.11 Applications for capital grants.
(a) To apply for a capital grant, an applicant must obtain from VA a capital grant application package and
submit to VA the information called for in the application package within the time period established in the
Notice of Fund Availability under Sec. 61.60 of this part.
(b) The capital grant application package includes exhibits to be prepared and submitted as part of the
application process, including:
(1) Justification for the capital grant;
(2) Site description, site design, and site cost estimates;
(3) Documentation on eligibility to receive a capital grant under this part;
(4) Documentation on matching funds committed to the project;
(5) Documentation on operating budget and cost sharing;
(6) Documentation on supportive services committed to the project;
(7) Documentation on site control and appropriate zoning, and on the boundaries of the area or
community proposed to be served;
(8) If capital grant funds are proposed to be used for acquisition or rehabilitation, documentation
demonstrating that the costs associated with acquisition or rehabilitation are less than the costs associated
with new construction;

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(9) If grant funds are proposed to be used for new construction, documentation demonstrating that the
costs associated with new construction are less than the costs associated with rehabilitation of an existing
building, that there is a lack of available appropriate units that could be rehabilitated at a cost less than new
construction, and that new construction is less costly than acquisition of an existing building, (for purposes
of this cost comparison, costs associated with rehabilitation or new construction may include the cost of
real property acquisition);
(10) If the proposed construction includes demolition, a demolition plan, including the extent and cost of
existing site features to be removed, stored, or relocated and information establishing that the proposed
construction is in the same location as the building to be demolished or that the demolition is inextricably
linked to the design of the construction project (the cost of demolition of a building cannot be included in the
cost of construction unless the proposed construction is in the same location as the building to be
demolished or unless the demolition is inextricably linked to the design of the construction project);
(11) Comments or recommendations by appropriate State (and area wide) clearinghouses pursuant to
E.O. 12372 (3 CFR, 1982 Comp., p.
197), if the applicant is a State; and
(12) Reasonable assurances with respect to receipt of a capital grant under this part that:
(i) The project will be used principally to furnish to veterans the level of care for which such application is
made; that not more than 25 percent of participants at any one time will be nonveterans; and that such
services will meet the requirements of this part;
(ii) The recipient will continue to operate the project until the expiration of the period during which VA
could seek recovery under Sec. 61.67;
(iii) Title to such site or van will vest solely in the applicant and the applicant will insure vans to the same
extent they would insure a van bought with their own funds;
(iv) Adequate financial support will be available for the completion of the project or for the purchase and
maintenance, repair, and operation of the van; and
(v) The recipient will keep records and submit reports as VA may reasonably require, within the time
frames required; and give VA, upon demand, access to the records upon which such information is based.
(c) Applicants may apply for more than one capital grant.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.12 Threshold requirements for capital grant applications.
To be eligible for a capital grant, an applicant must meet the following threshold requirements:
(a) The application was completed in all parts and included the information called for in the application
package and was filed within the time period established in the Notice of Fund Availability;
(b) The applicant is a public or nonprofit private entity;
(c) The population proposed to be served is homeless veterans;
(d) The activities for which assistance is requested are eligible for funding under this part;
(e) The applicant has demonstrated that adequate financial support will be available to carry out the
project for which the capital grant is sought consistent with the plans, specifications and schedule
submitted by the applicant;
(f) The application has demonstrated compliance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (URA) (42 U.S.C. 4601-4655);
(g) The applicant has agreed to comply with the requirements of this part and has demonstrated the
capacity to do so;
(h) The applicant does not have an outstanding obligation to VA that is in arrears, and does not have an
overdue or unsatisfactory response to an audit; and
(i) The applicant is not in default, by failing to meet requirements for any previous assistance from VA
under this part.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

Sec. 61.13 Rating criteria for capital grant applications.

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(a) Applicants that meet the threshold requirements in Sec. 61.12 of this part, will then be rated using
the selection criteria listed in this section. To be eligible for a capital grant, an applicant must receive at
least 600 points (out of a possible 1,200) and must receive points under criteria in paragraphs (b), (c), (d),
(e), and (i) of this section.
(b) Quality of the project. VA will award up to 300 points based on the following:
(1) How program participants will achieve residential stability, including how available supportive
services will help participants reach this goal;
(2) How program participants will increase their skill level and/or income, including how available
supportive services will help participants reach this goal;
(3) How program participants will be involved in making project decisions that affect their lives so that
they achieve greater self-determination, including how they will be involved in selecting supportive services,
establishing individual goals and developing plans to achieve these goals;
(4) How permanent affordable housing will be identified and made known to participants upon leaving
the transitional housing, and how participants will be provided necessary follow-up services to help them
achieve stability in the permanent housing;
(5) How the service needs of participants will be assessed on an ongoing basis;
(6) How the proposed housing, if any, will be managed and operated;
(7) How participants will be assisted in assimilating into the community through access to neighborhood
facilities, activities, and services;
(8) How and when the progress of participants toward meeting their individual goals will be monitored,
evaluated, and documented;
(9) How and when the effectiveness of the overall project in achieving its goals will be evaluated and
documented; and how any needed program modifications will be made based on those evaluations; and
how program modifications will be reported to VA; and
(10) How the proposed project will be implemented in a timely fashion.
(c) Targeting to persons on streets and in shelters. VA will award up to 150 points based on:
(1) The extent to which the project is designed to serve homeless veterans living in places not ordinarily
meant for human habitation (e.g., streets, parks, abandoned buildings, automobiles, under bridges, in
transportation facilities) and those who reside in emergency shelters; and
(2) The likelihood that proposed plans for outreach and selection of participants will result in these
populations being served.
(d) Ability of applicant to develop and operate a project. VA will award up to 200 points based on the
extent to which the application demonstrates experience in the following areas:
(1) Engaging the participation of homeless veterans living in places not ordinarily meant for human
habitation and in emergency shelters;
(2) Assessing the housing and relevant supportive service needs of homeless veterans;
(3) Accessing housing and relevant supportive service resources;
(4) If applicable, contracting for and/or overseeing the rehabilitation or construction of housing;
(5) If applicable, administering a rental assistance program;
(6) Providing supportive services or supportive housing for homeless veterans;
(7) Monitoring and evaluating the progress of persons toward meeting their individual goals;
(8) Evaluating the overall effectiveness of a program and using evaluation results to make program
improvements, as needed; and
(9) Maintaining fiscal solvency as evidenced by providing their last complete yearly financial statements.
(e) Need. VA will award up to 150 points based on the extent to which the applicant demonstrates:
(1) Substantial unmet needs, particularly among the target population living in places not ordinarily
meant for human habitation such as the streets, emergency shelters, based on reliable data from surveys
of homeless populations or other reports or data gathering mechanisms that directly support claims made;
and
(2) An understanding of the homeless population to be served and its unmet housing and supportive
service needs.
(f) Innovative quality of the proposal. VA will award up to 50 points based on the innovative quality of the
proposal, in terms of:

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(1) Helping homeless veterans or homeless veterans with disabilities to reach residential stability, to
increase their skill level and/or income, and to increase the influence they have over decisions that affect
their lives;
(2) Establishing a clear link between the innovation(s) and its proposed effect(s); and
(3) Establishing usefulness as a model for other projects.
(g) Leveraging. VA will award up to 50 points based on the extent to which the applicant documents
resources from other public and private sources, including cash and the value of third party contributions,
have been committed to support the project at the time of application.
(h) Cost-effectiveness. VA will award up to 100 points for cost-effectiveness. Projects will be rated based
on the cost and number of new supportive housing beds made available or the cost, amount, and types of
supportive services made available, when compared to other transitional housing and supportive services
projects, and when adjusted for high-cost areas. Cost-effectiveness may include using excess government
properties (local, State, Federal), as well as demonstrating site control at the time of application.
(i) Coordination with other programs. VA will award up to 200 points based on the extent to which
applicants demonstrate that they have coordinated with Federal, State, local, private and other entities
serving homeless persons in the planning and operation of the project. Such entities may include shelter
transitional housing, health care, or social service providers; providers funded through Federal initiatives;
local planning coalitions or provider associations; or other program providers relevant to the needs of
homeless veterans in the local community. Applicants are required to demonstrate that they have
coordinated with the VA medical care facility of jurisdiction and VA Regional Offices of jurisdiction in their
area. VA will award up to 50 points of the 200 points based on the extent to which commitments to provide
supportive services are documented at the time of application. Up to 150 points of the 200 points will be
given to the extent applicants demonstrate that:
(1) They are part of an ongoing community-wide planning process within the framework described above
which is designed to share information on available resources and reduce duplication among programs that
serve homeless veterans;
(2) They have consulted directly with the closest VA Medical Center and other providers within the
framework described above regarding coordination of services for project participants; and
(3) They have coordinated with the closest VA Medical Center their plan to assure access to health care,
case management, and other care services.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.14 Selecting applications for capital grants.
(a) Applicants will first be grouped in categories according to the funding priorities set forth in the NOFA,
if any. Applicants will then be ranked, within their respective funding category if applicable. The highestranked applications for which funding is available, within highest priority funding category if applicable, will
be conditionally selected to receive a capital grant in accordance with their ranked order, as determined
under Sec. 61.13 of this part. If funding priorities have been established and funds are still available after
selection of those applicants in the highest priority group VA will continue to conditionally select applicants
in lower priority categories in accordance with the selection method set forth in this paragraph subject to
available funding.
(b) In the event of a tie between applicants, VA will use the score from Sec. 61.13(e) of this part to
determine the ranking.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.15 Obtaining additional information and awarding capital grants.
(a) Each applicant who has been conditionally selected for a capital grant will be requested by VA to
submit additional information, including:
(1) Documentation to show that the project is feasible, including a plan from an architect, contractor, or
other building professional that provides estimated costs for the proposed design;
(2) Documentation showing the sources of funding for the project and firm financing commitments for the
matching requirements described in Sec. 61.16 of this part;

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(3) Documentation establishing site control described in Sec. 61.17 of this part;
(4) Documentation establishing compliance with the National Historic Preservation Act (16 U.S.C. 470);
(5) Information necessary for VA to ensure compliance both with Uniform Federal Accessibility
Standards (UFAS) and the Americans with Disabilities Act Accessibility Guidelines;
(6) Documentation establishing compliance with local and state zoning codes;
(7) Documentation in the form of one set of design development (35 percent completion) drawings
demonstrating compliance with local codes, state codes, and the Life Safety Code of the National Fire
Protection Association.
(8) Information necessary for VA to ensure compliance with the provisions of the National Environmental
Policy Act (42 U.S.C. 4321 et seq.);
(9) A site survey performed by a licensed land surveyor; and
(10) Such other documentation as specified by VA in writing to the applicant to confirm or clarify
information provided in the application.
(b) The required additional information must be received by VA in acceptable form within the time frame
established by VA in a Notice of Fund Availability published in the Federal Register.
(c) Following receipt of the additional information in acceptable form, VA will execute an agreement and
make payments to the grant recipient in accordance with Sec. 61.61 of this part and other applicable
provisions of this part.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.16 Matching funds for capital grants.
The amount of a capital grant may not exceed 65 percent of the total cost of the project for which the
capital grant was awarded. The recipient must, from sources other than grant funds received under this
part, match the funds provided by VA to cover the percentage of the total cost of the project not funded by
the capital grant. This matching share shall constitute at least 35 percent of the total cost.
If the project is for supportive housing, or a service center that would be used for purposes under this part
and for other purposes, a capital grant may be awarded only in proportion to the use under this part.
Capital grants may include application costs, including site surveys, architectural, and engineering fees, but
may not include relocation costs.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.17 Site control for capital grants.
(a) As a condition for obtaining a capital grant for supportive housing or a fixed site service center, an
applicant must demonstrate site control through a deed, a capital lease, or an executed contract of sale,
unless the site is in a building or on land owned by VA. Such site control must be demonstrated within 1
year after execution of an agreement under Sec. 61.61 of this part.
(b) A capital grant recipient may change the site to a new site meeting the requirements of this part
subject to VA approval under Sec. 61.62 of this part. However, the recipient is responsible for and must
demonstrate ability to provide for any additional costs resulting from the change in site.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.20 Life Safety Code capital grants.
(a) This section sets forth provisions for obtaining a Life Safety Code capital grant under 38 U.S.C.
2012(c)(3). To be eligible to receive such a capital grant, an applicant already must have received a grant
under section 3 of the Homeless Veterans Comprehensive Service Programs Act of 1992 (Public Law 102590; 38 U.S.C. 7221 note) for construction, renovation, or acquisition of a facility and must obtain the Life
Safety Code capital grant solely for renovations to such facility to comply with the Life Safety Code of the
National Fire Protection Association. The following sections of this part apply to the Life Safety Code grants
Sec. Sec. 61.60 through 61.66; and Sec. 61.80 and Sec. 61.82.

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(b) To apply for a Life Safety Code capital grant under this section, an applicant must obtain from VA a
Life Safety Code capital grant application package and submit to VA the information called for in the
application package within the time period established in the Notice of Fund Availability. The Life Safety
Code capital grant application package includes exhibits to be prepared and submitted as part of the
application process, including:
(1) Justification for the modifications needed to meet the Life
Safety Code or such other comparable fire and safety requirements;
(2) Site description, site design, and site cost estimates;
(3) Reasonable assurances with respect to receipt of a Life Safety
Code capital grant under this part that:
(i) The project being renovated is being, and will continue to be, used principally to furnish veterans the
level of care for which VA awarded the applicant a grant under the Homeless Veterans Comprehensive
Service Program Act of 1992; that not more than 25 percent of participants at any one time will be
nonveterans; and that such services will meet the requirements of this part;
(ii) The recipient will keep records and submit reports as VA may reasonably require, within the time
frames required; and give VA, upon demand, access to the records upon which such information is based;
(iii) The applicant has agreed to comply with the applicable requirements of this part and has
demonstrated the capacity to do so;
(iv) The applicant does not have an outstanding obligation to VA that is in arrears, and does not have an
overdue or unsatisfactory response to an audit; and
(v) The applicant is not in default, by failing to meet requirements for any previous assistance from VA.
(c)(1) Cost-effectiveness. VA will award up to 300 points for cost-effectiveness with adjustments for highcost areas. Applicants should address the following:
(i) Estimated cost of the renovation and the type of work to be done;
(ii) Estimated cost of any displacement of program participants or services due to the renovation; and
(iii) Cost-benefit analysis addressing the benefit of renovation to the structure compared to moving
program to another site.
(2) Coordination. VA will award up to 200 points for a summary countersigned by the local VAMC
Facilities Management of the discussions concerning renovation plans. The summaries should detail the
following:
(i) Urgency of the renovation;
(ii) Adequacy of the renovation; and
(iii) Opinion of feasibility and cost benefit.
(d) The highest-ranked applications for the Life Safety Code capital grants for which funding is available
will be selected to receive grants in accordance with their ranked order. The amount awarded will be 100
percent of the estimated total cost of the renovation as stated in the Life Safety Code application (this may
include application costs, architectural fees, and engineering fees).
VA will execute an agreement and make payments to the Life Safety Code capital grant recipient in
accordance with Sec. 61.61 of this part and other applicable provisions of this part. In the event of a tie
between applicants, VA will use the score from Sec. 61.20(c)(2) of this part to determine the ranking.
(e) Applicants may apply for more than one Life Safety Code capital grant.
(f) The authority to provide Life Safety Code grants expires on
December 21, 2006.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.30 Per diem-general.
VA provides per diem funds to capital grant recipients or to entities eligible to receive a capital grant,
which established a program of supportive housing or services after November 10, 1992 so they can assist
homeless veterans by helping to offset operating costs to ensure the availability of supportive housing and
service centers tasked with furnishing outreach, rehabilitative services, vocational counseling and training,
and transitional housing assistance.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

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Sec. 61.31 Application for per diem.
(a) To apply for per diem, a capital grant recipient need only indicate the intent to receive per diem on
the capital grant application or may separately request per diem by submitting to VA a written statement
requesting per diem.
(b) To apply for per diem, a non-capital grant recipient must obtain from VA a non-capital grant
application package and submit to VA the information called for in the application package within the time
period established in the Notice of Fund Availability. The non-capital grant application package includes
exhibits to be prepared and submitted as part of the application process, including:
(1) Justification for per diem;
(2) Documentation on eligibility to receive per diem under this part;
(3) Documentation on operating budget and cost sharing;
(4) Documentation on supportive services committed to the project;
(5) Comments or recommendations by appropriate State (and area wide) clearinghouses pursuant to
E.O. 12372 (3 CFR, 1982 Comp., p. 197), if the applicant is a State; and
(6) Reasonable assurances with respect to receipt of per diem under this part that:
(i) The project will be used principally to furnish to veterans the level of care for which such application is
made; that not more than 25 percent of participants at any one time will be nonveterans; and that such
services will meet the requirements of this part;
(ii) Adequate financial support will be available for the per diem program; and
(iii) The recipient will keep records and submit reports as VA may reasonably require, within the time
frames required; and give VA, upon demand, access to the records upon which such information is based.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.32 Ranking non-capital grant recipients for per diem.
(a) Applications from non-capital grant recipients in response to a Notice of Fund Availability will be
reviewed and grouped in categories according to the funding priorities set forth in the NOFA, if any. Such
applications will then be ranked within their respective funding category according to scores achieved only
if the applicant scores at least 500 cumulative points from paragraphs (b), (c), (d), (e), and (i) of Sec. 61.13
of this part. The highest-ranked applications for which funding is available, within highest priority funding
category if applicable, will be conditionally selected for eligibility to receive per diem payments in
accordance with their ranked order. If funding priorities have been established and funds are still available
after selection of those applicants in the highest priority group VA will continue to conditionally select
applicants in lower priority categories in accordance with the selection method set forth in this paragraph
subject to available funding.
(b) In the event of a tie between applicants, VA will use the score from Sec. 61.13(e) of this part to
determine the ranking.
(c) All applicants responding to a NOFA for ``Per Diem Only'' will be subject to the ranking method in
paragraph (a) of this section.
Note to Sec. 61.32: Capital grant recipients are not required to be ranked, however, continuation of per
diem payments to capital grant recipients will be subject to limitations set forth in Sec. 61.33 of this part.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.33 Payment of per diem.
(a) A capital grant recipient meeting the application requirements as outlined in Sec. 61.31(a) of this part
is eligible for per diem subject to a site inspection establishing that the applicant continues to meet the
requirements for a capital grant as outlined in the following sections, Sec. Sec. 61.62, 61.64, 61.65, 61.66,
61.80, 61.81, and 61.82.
(b) For non-capital grant recipients who apply for per diem under this part, funds will be allocated to the
highest-ranked applicants in descending order until funds are expended. Payments will be contingent upon
verification of application information based on an initial site inspection and other inspections pursuant to

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Sec. 61.66 of this part and will be made for 3 years or as otherwise specified in the Notice of Fund
Availability. Non-capital grant recipients may apply again thereafter only in response to a Notice of Fund
Availability.
(c) For those applicants selected to receive per diem, VA will execute an agreement in accordance with
Sec. 61.61 of this part and make payments to the grant recipient or non-grant recipient for those homeless
veterans-(1) Who VA referred to the grant recipient or non-grant recipient; or
(2) For whom VA authorized the provision of supportive housing or supportive service.
(d)(1) The rate of per diem payments for each veteran in supportive housing shall be the lesser of-(i) The daily cost of care estimated by the per diem recipient minus other sources of payments to the per
diem recipient for furnishing services to homeless veterans that the per diem recipient certifies to be correct
(other sources include payments and grants from other departments and agencies of the United States,
from departments of State and local governments, from private entities or organizations, and from program
participants), or
(ii) The current VA State Home Program per diem rate for domiciliary care.
(2) The per diem amount for service centers shall be 1/8 of the lesser of the amounts in paragraphs
(d)(1)(i) and (d)(1)(ii) of this section per hour, not to exceed 8 hours in any day.
(e) Per diem payments may be paid retroactively for services provided not more than 3 days before VA
approval is given or, where through no fault of the recipient, per diem payments should have been made
but were not made. VA will not pay per diem for any additional days of absence when a veteran has
already been absent for more than 72 hours consecutively (scheduled or unscheduled). In addition, VA will
not pay per diem payments for supportive housing for any homeless veteran who has had three or more
episodes (admission and discharge for each episode) of supportive housing services paid for under this
part. VA may waive the episode requirement if the services offered are different from those previously
provided and may lead to a successful outcome.
(f) Payment of per diem is subject to availability of funds. When necessary due to funding limitations, VA
will reduce the rate of per diem as necessary.
(g) Capital grant recipients and non-capital grant recipients may continue to receive per diem assistance
only so long as they continue to meet the minimum eligibility requirements for obtaining a grant. For grant
recipients this is the minimum 600 points as provided for in Sec. 61.13(a) of this part. For non-grant
recipients this is the minimum 500 points provided for in Sec. 61.32(a) of this part.
(h) Per diem payments will not be paid for both supportive housing and supportive services provided to
the same veteran by the same per diem recipient.
(i) For non-capital grant recipients, only those portions of the service center or supportive housing
described in the application will be considered for per diem assistance.
(j) At the time of receipt, a per diem recipient must report to VA all other sources of income for the project
for which per diem was awarded. The information in this paragraph provides a basis for adjustments to the
per diem payment.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.40 Special needs grants--general.
(a) VA provides special needs grants to capital grant and per diem recipients under this part to assist
with additional operational costs that would not otherwise be incurred but for the fact that the recipient is
providing beds or services in supportive housing and at service centers for the following homeless
veterans:
(1) Women, including women who have care of minor dependents;
(2) Frail elderly;
(3) Terminally ill; or
(4) Chronically mentally ill.
(b) No part of a special needs grant may be used for any purpose that would change significantly the
scope of the project for which a capital grant or per diem was awarded.
(c) The following sections of this part apply to special needs grants: Sec. Sec. 61.60 through 61.66; and
Sec. 61.80; Sec. 61.82.

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(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.41 Special needs grants application.
(a) To apply for a special needs grant, an applicant must obtain from VA a special needs grant
application package and submit to VA the information called for in the application package within the time
period established in the Notice of Fund Availability.
(b) The special needs grant application package includes exhibits to be prepared and submitted as part
of the application process, including:
(1) Justification for the special needs grant;
(2) Documentation on eligibility to receive a special needs grant under this part;
(3) Documentation concerning the estimated operating costs for the needs of the specific population for
which the special needs grant is requested;
(4) Documentation concerning supportive services committed to the project;
(5) Comments or recommendations by appropriate State (and area wide) clearinghouses pursuant to
E.O. 12372 (3 CFR, 1982 Comp., p.
197), if the applicant is a State; and
(6) Reasonable assurances with respect to receipt of a special needs grant under this part that:
(i) The funds will be used to furnish to veterans the level of care for which such application is made; and
that the special needs program will comply with applicable requirements of this part;
(ii) The recipient will keep records and submit reports as VA may reasonably require, within the time
frames required; and give VA, upon demand, access to the records upon which such information is based;
and
(iii) Adequate financial support will be available for the special needs program.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.42 Threshold requirements for special needs grant applications.
To be eligible for a special needs grant, an applicant must meet the following threshold requirements:
(a) The application included the information called for in the application package and was filed within the
time period established in the Notice of Fund Availability;
(b) The applicant still meets the requirements for receipt of per diem;
(c) The activities for which assistance is requested are eligible for funding under this part;
(d) The applicant has demonstrated that adequate financial support will be available to carry out the
project for which the grant is sought consistent with the plans, specifications and schedule submitted by the
applicant;
(e) The applicant does not have an outstanding obligation to VA that is in arrears, and does not have an
overdue or unsatisfactory response to an audit;
(f) The applicant is not in default, by failing to meet requirements for any previous assistance from VA
under this part; and
(g) The applicant has agreed to comply with applicable requirements of this part, to maintain eligibility for
special need payments and has demonstrated the capacity to do so.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.43 Rating criteria for special needs grant applications.
(a) Applicants that meet the threshold requirements in Sec. 61.42 of this part, will then be rated using
the selection criteria listed in paragraphs (b) and (c) of this section. To be eligible for a special needs grant,
an applicant must receive at least 300 points (out of a possible 500) and must score points in all areas
(paragraphs (b)(1) through (c)(3)).
(b) VA will award up to 200 points based on the extent to which the applicant demonstrates why the
service, operation, or personnel for which the special needs grant:
(1) Is needed for the project;
(2) Is integral to the project;

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(3) Is appropriate to the population and overall project design; and
(4) Meets the special needs population provided per diem in the previous year.
(c) VA will award up to 300 points based on the extent the applicant's goals, objectives, and measures
for the population to be served are:
(1) Appropriate;
(2) Reasonable; and
(3) Measurable.
(d) The information provided under paragraphs (b) and (c) of this section for women, including women
who have care of minor dependents, should demonstrate how the program design will:
(1) Ensure transportation for women and their children, especially for health care and educational needs;
(2) Provide directly or offer referrals for adequate and safe child care;
(3) Ensure children's health care needs are met especially age appropriate wellness visits and
immunizations; and
(4) Address safety and security issues including segregation procedures from other program participants
if deemed appropriate.
(e) The information provided under paragraphs (b) and (c) of this section for the frail elderly should
demonstrate how the program design will:
(1) Ensure the safety of the residents in the facility to include preventing harm and exploitation;
(2) Ensure opportunities to keep residents mentally and physically agile to the fullest extent through the
incorporation of structured activities, physical activity, and plans for social engagement within the program
and in the community;
(3) Provide opportunities for participants to address life transitional issues and separation and/or loss
issues;
(4) Provide access to assistance devices such as walkers, grippers, or other devices necessary for
optimal functioning;
(5) Ensure adequate supervision, including supervision of medication and monitoring of medication
compliance; and
(6) Provide opportunities for participants either directly or through referral for other services particularly
relevant for the frail elderly, including services or programs addressing emotional, social, spiritual, and
generative needs.
(f) The information provided under paragraphs (b) and (c) of this section for the terminally ill should
demonstrate how the program design will:
(1) Help participants address life-transition and life-end issues;
(2) Ensure that participants are afforded timely access to hospice services;
(3) Provide opportunities for participants to engage in ``tasks of dying,'' or activities of ``getting things in
order'' or other therapeutic actions that help resolve end of life issues and enable transition and closure;
(4) Ensure adequate supervision including supervision of medication and monitoring of medication
compliance; and
(5) Provide opportunities for participants either directly or through referral for other services particularly
relevant for terminally ill such as legal counsel and pain management.
(g) The information provided under paragraphs (b) and (c) of this section for the chronically mentally ill
should demonstrate how the program design will:
(1) Help participants join in and engage with the community;
(2) Facilitate reintegration with the community and provide services that may optimize reintegration such
as life-skills education, recreational activities, and follow up case management;
(3) Ensure that participants have opportunities and services for re-establishing relationships with family;
(4) Ensure adequate supervision, including supervision of medication and monitoring of medication
compliance; and
(5) Provide opportunities for participants, either directly or through referral, to obtain other services
particularly relevant for a chronically mentally ill population, such as vocational development, benefits
management, fiduciary or money management services, medication compliance, and medication
education.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.44 Awarding special needs grants.

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(a) Applicants will first be grouped in categories according to the funding priorities set forth in the NOFA,
if any. Applicants will then be ranked, within their respective funding category if applicable. The highestranked applications for which funding is available, within highest priority funding category if applicable, will
be conditionally selected to receive a special needs grant in accordance with their ranked order, as
determined under Sec. 61.43 of this part. If funding priorities have been established and funds are still
available after selection of those applicants in the highest priority group VA will continue to conditionally
select applicants in lower priority categories in accordance with the selection method set forth in this
paragraph subject to available funding.
(b) In the event of a tie between applicants, VA will use the score from Sec. 61.43(b) of this part to
determine the ranking.
(c) For those applicants selected for a special needs grant, VA will execute an agreement and make
payments to the grant recipient in accordance with Sec. 61.61 of this part.
(d) The amount of the special needs grant will be the estimated total operational cost of the special need
over the life of the special needs grant award as specified in the special needs grant agreement. Payments
may be made for no more than 3 years. Recipients may apply again thereafter only in response to a Notice
of Fund Availability.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.50 Technical assistance grants-general.
VA provides grants to entities or organizations with expertise in preparing grant applications relating to
the provision of assistance for homeless veterans. The recipients are to use the grants to provide technical
assistance to those nonprofit community-based groups with experience in providing assistance to
homeless veterans in order to help such groups apply for grants under 38 CFR part 61 or apply for other
grants from any source for addressing the problems of homeless veterans. This includes:
(a) Group or individual seminars providing general instructions concerning grant applications;
(b) Group or individual seminars providing instructions for applying for a specific grant; or
(c) Group or individual instruction for preparing analyses to be included in a grant application.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.51 Applications for technical assistance grants.
(a) To apply for a technical assistance grant under this part, an applicant must obtain from VA a
technical assistance grant application package and submit to VA the information called for in the technical
assistance grant application package within the time period established in the Notice of Fund Availability.
(b) The technical assistance grant application package includes exhibits to be prepared and submitted
as part of the application process, including
(1) Justification for the technical assistance grant;
(2) Documentation on eligibility to receive a technical assistance grant under this part;
(3) Description of type of technical assistance that would be provided (see Sec. 61.50);
(4) Documentation concerning the estimated operating costs and operating budget for the technical
assistance program for which a grant is sought;
(5) Documentation concerning expertise in preparing grant applications;
(6) Documentation on resources committed to the provision of technical expertise
(7) Comments or recommendations by appropriate State (and area wide) clearinghouses pursuant to
E.O. 12372 (3 CFR, 1982 Comp., p. 197), if the applicant is a State; and
(8) Reasonable assurances with respect to receipt of a technical assistance grant under this part that:
(i) The recipient will provide adequate financial and administrative support for providing the services set
forth in the technical assistance grant application and will actually provide such services; and
(ii) The recipient will keep records and submit reports as VA may reasonably require, within the time
frames required; and give VA, upon demand, access to the records upon which such information is based.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

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Sec. 61.52 Threshold requirements for technical assistance grant applications.
To be eligible for a technical assistance grant, an applicant must meet the following threshold
requirements:
(a) The application included the information called for in the application package and was filed within the
time period established in the Notice of Fund Availability;
(b) The applicant established expertise in preparing grant applications;
(c) The activities for which assistance is requested are eligible for funding under this part;
(d) The applicant has demonstrated that adequate financial support will be available to carry out the
project for which the grant is sought consistent with the plans, specifications and schedule submitted by the
applicant;
(e) The applicant does not have an outstanding obligation to VA that is in arrears, and does not have an
overdue or unsatisfactory response to an audit; and
(f) The applicant is not in default, by failing to meet requirements for any previous assistance from VA
under this part.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.53 Rating criteria for technical assistance grant applications.
(a) Applicants that meet the threshold requirements in Sec. 61.52 of this part, will then be rated using
the selection criteria listed in paragraphs (b) and (c) of this section. To be eligible for a technical assistance
grant, an applicant must receive at least 600 points (out of a possible 800) and must score points under
paragraphs (b) and (c) of this section.
(b) Quality of the technical assistance. VA will award up to 400 points based on the following:
(1) How the recipients of technical training will increase their skill level regarding the completion of
applications;
(2) How the recipients of technical training will learn to find grant opportunities in a timely manner;
(3) How the technical assistance provided will be monitored and evaluated and changes made, if
needed; and
(4) How the proposed technical assistance programs will be implemented in a timely fashion.
(c) Ability of applicant to demonstrate expertise in preparing grant applications develop and operate a
technical assistance program. VA will award up to 400 points based on the extent to which the application
demonstrates:
(1) Ability to find grants available for addressing the needs of homeless veterans;
(2) Ability to find and offer technical assistance to entities eligible for such assistance;
(3) Ability to administer a technical assistance program;
(4) Ability to provide grant technical assistance; and
(5) Ability to evaluate the overall effectiveness of the technical assistance program and to make
adjustments, if necessary, based on those evaluations.
Sec. 61.54 Awarding technical assistance grants.
(a) Applicants will first be grouped in categories according to the funding priorities set forth in the NOFA,
if any. Applicants will then be ranked, within their respective funding category if applicable. The highestranked applications for which funding is available, within highest priority funding category if applicable, will
be conditionally selected to receive a technical assistance grant in accordance with their ranked order, as
determined under Sec. 61.53 of this part. If funding priorities have been established and funds are still
available after selection of those applicants in the highest priority group VA will continue to conditionally
select applicants in lower priority categories in accordance with the selection method set forth in this
paragraph subject to available funding.
(b) In the event of a tie between applicants, VA will use the score from Sec. 61.53(c) of this part to
determine the ranking.
(c) For those applicants selected to receive a technical assistance grant, VA will execute an agreement
and make payments to the grant recipient in accordance with Sec. 61.61 of this part.

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(d) The amount of the technical assistance grant will be the estimated total operational cost of the
technical assistance over the life of the technical assistance grant award as specified in the technical
assistance grant agreement. Payments may be made for no more than 3 years. Recipients may apply
again thereafter only in response to a Notice of Fund Availability.
(e) The amount of a technical assistance grant under this part may not exceed the cost of the estimated
cost of the provision of technical assistance.
(f) VA will not pay for sustenance or lodging under a technical assistance grant.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.55 Technical assistance reports.
Each recipient of a technical assistance grant must submit to VA, quarterly, a report describing the
activities for which the technical assistance grant funds were awarded, including the type and amount of
technical assistance provided and the number of nonprofit community-based groups served.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.60 Notice of Fund Availability.
When funds are made available for capital grants, per diem for non-capital grant recipients, special
needs grants, or technical assistance grants, VA will publish a Notice of Fund Availability in the Federal
Register. The notice will:
(a) Give the location for obtaining application packages;
(b) Specify the date, time, and place for submitting completed applications;
(c) State the estimated amount and type of funding available; and
(d) State any priorities for or exclusions from funding to meet the statutory mandate of 38 U.S.C. 2011, to
ensure that awards do not result in the duplication of ongoing services and to reflect the maximum extent
practicable appropriate geographic dispersion and an appropriate balance between urban and nonurban
locations.
(e) Provide other information necessary for the application process.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.61 Agreement and funding actions.
(a) When an applicant for a capital grant, per diem, a special needs grant, or a technical assistance grant
meets all of the requirements under this part for the type of assistance requested and VA has funding for
such assistance, VA will incorporate requirements under this part into an agreement to be executed by VA
and the applicant. Upon execution of the agreement, grant funds are obligated to cover the amount of the
approved assistance subject to the availability of funding. Payments will be for services rendered and are
contingent upon submission of documentation in the form of invoices or purchase agreements and
contingent on inspections, as VA deems necessary. VA will make payments on its own schedule to
reimburse for amounts expended.
(b) Except for increases in the rate of per diem, VA will not make revisions to increase the amount
obligated for assistance under this part after the initial obligation of funds.
(c) VA will enforce the obligations under this part through such action as may be appropriate, including
temporarily withholding cash payments pending correction of a deficiency.
(d) VA may deobligate all or parts of assistance awarded under this part:
(1) If the actual total costs for assistance is less than the total cost stated in the application, or
(2) If the recipient fails to comply with the requirements of this part.
(e) However, before determining whether to deobligate under paragraph (d)(2) of this section, VA will
issue a notice of intent to terminate payments. The recipient will then have 30 days to submit
documentation demonstrating why payments should not be terminated.
After review of any such documentation, VA will issue a final decision concerning termination of payment.

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(f) VA may also seek recovery under Sec. 61.67 of this part where a capital grant recipient fails to
provide supportive services and/or supportive housing for the minimum period of operation under Sec.
61.67.
(g) Where a recipient has no control over causes for delays in implementing a project, VA may change
the due date, as appropriate.
(h) Grant recipients that concurrently receive per diem and special needs payments shall not be paid
more than 100 percent of the cost of the bed per day, product, operation, personnel, or service provided.
(i) No funds provided under this part may be used to replace Federal, State or local funds previously
used, or designated for use, to assist homeless veterans.
(j) VA may obligate any recovered funds without fiscal year limitation.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.62 Program changes.
(a) Except as provided in paragraphs (b) through (d) of this section, a recipient may not make any
significant changes to a project for which a grant has been awarded without prior VA approval. Significant
changes include, but are not limited to, a change in the recipient, a change in the project site (including
relocating, adding an annex, a branch, or other expansion), additions or deletions of activities, shifts of
funds from one approved type of activity to another, and a change in the category of participants to be
served.
(b) Recipients of grants exceeding $100,000 for nonconstruction projects must receive prior VA approval
for cumulative transfers among direct cost categories which exceed or are expected to exceed 10 percent
of the current total approved budget.
(c) Recipients of grants for projects involving both construction and nonconstruction who are State or
local governments must receive prior VA approval for any budget revision which would transfer funds
between nonconstruction and construction categories.
(d) Approval for changes is contingent upon the application ranking remaining high enough after the
approved change to have been competitively selected for funding in the year the application was selected.
(e) Any changes to an approved program must be fully documented in the recipient's records.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.63 Procedural error.
If an application would have been selected but for a procedural error committed by VA, VA will select
that application for potential funding when sufficient funds become available if there is no material change
in the information that resulted in its selection. A new application will not be required for this purpose.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.64 Religious organizations.
(a) As a condition for receiving assistance under this part, an organization that is primarily a religious
organization must agree to conduct activities for which the assistance is provided in a manner that is free
from religious influences and must comply with the following:
(1) It will not discriminate against any employee or applicant for employment on the basis of religion and
will not limit employment or give preference in employment to persons on the basis of religion;
(2) It will not discriminate against any person applying for housing or supportive services on the basis of
religion and will not limit such housing or services or give preference to persons on the basis of religion;
and
(3) It will provide no religious instruction or counseling, conduct no religious worship or services, engage
in no religious proselytizing, and exert no other religious influence as a condition of the provision of housing
and supportive services.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

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Per Diem Only Instructions

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Sec. 61.65 Inspections.
VA may inspect the facility and any records of an entity applying for or receiving assistance under this
part at such times as are deemed necessary to determine compliance with the provisions of this part. The
authority to inspect carries with it no authority over the management or control of any entity applying for or
receiving assistance under this part.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.66 Financial management.
(a) All recipients shall comply with applicable requirements of the Single Audit Act Amendments of 1996,
as implemented by OMB Circular A-133.
(b) All entities receiving assistance under this part must use a financial management system that follows
generally accepted accounting principals and provides accounting records, including cost accounting
records that are supported by documentation. Such cost accounting must be reflected in the entity's fiscal
cycle financial statements to the extent that the actual costs can be determined for the program for which
assistance is provided. All entities receiving per diem under this part must monitor the accuracy of the costs
used to determine payment amounts per veteran. Entities receiving assistance must meet the applicable
requirements of the appropriate OMB Circular for Cost-Principles (A-122 or A-87).
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.67 Recovery provisions.
(a) If after 3 years from the date of award of a capital grant, the grant recipient has withdrawn from the
VA Homeless Providers Grant and Per Diem Program (Program); does not establish the project for which
the grant was made; or has established the project for which the grant was made but has not had final
inspection, VA would be entitled to recover from the grant recipient all of the grant amounts provided for the
project.
(b) Where the grant recipient is not subject to recovery under paragraph (a) of this section, VA will seek
recovery of the grant amount on a prorated basis where the grant recipient ceases to provide services for
which the grant was made or withdraws from the Program prior to the expiration of the applicable period of
operation, which period shall begin on the date of final inspection for which the grant was made. The
amount to be recaptured equals the total amount of the grant, multiplied by the fraction resulting from using
the number of years the recipient was not operational as the numerator, and using the number of years of
operation required under the following chart as the denominator.
-----------------------------------------------------------------------Grant amount
Years of
(dollars in thousands)
operation
-----------------------------------------------------------------------0-250......................................................
7
251-500....................................................
8
501-750....................................................
9
751-1,000..................................................
10
1,001-1,250................................................
11
1,251-1,500................................................
12
1,501-1,750................................................
13
1,751-2,000................................................
14
2,001-2,250................................................
15
2,251-2,500................................................
16
2,501-2,750................................................
17
2,751-3,000................................................
18
Over 3,000.................................................
20

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Page 34 of 48

-----------------------------------------------------------------------Example A: Grantee A is awarded a grant and does not bring the project to operational status within 3
years from the time of award. Grantee A may be subject to full recapture of the grant award.
Example B: Grantee B is awarded a grant in the amount of
$300,000 and brings the project to operational status within 3 years from the time of award. Grantee B then
provides services to homeless veterans for a period of 6 years from the date the program was
operationalized, but now decides to close the program. As the original award was $300,000 and as a
condition of receiving the grant funds Grantee B agreed to provide services for 8 years.
Therefore, Grantee B would be subject to the prorated recapture of the grant award for the 2-year period
not served or in this case 1/4 of the original grant would be subject to recapture.
Example C: Grantee C is awarded a grant in the amount of $400,000, becomes operational within 1 year
of the date of the grant award and ceases operation 1 year later, 2 years after the date of the grant award.
After the expiration of the 3-year period beginning on the date of the grant award, Grantee C would be
subject to prorated recapture for the 7 years it did not provide service of the required 8 years of operation.
The amount subject to recapture would thus be 7/8 x $400,000 or $350,000.
(c) VA will seek to recover from the recipient of per diem, a special needs grant, or a technical
assistance grant any funds that are not used in accordance with the requirements of this part.
(d) Before VA would take action to recover funds, VA will issue to the recipient a notice of intent to
recover funds. The recipient will then have 30 days to submit documentation demonstrating why funds
should not be recovered. After review of any such documentation, VA will issue a decision regarding
whether action will be taken to recover funds.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.80 General operation requirements for supportive housing and service centers.
(a) Supportive housing and service centers for which assistance is provided under this part must:
(1) Comply with the Life Safety Code of the National Fire Protection Association and all applicable State
and local housing codes, licensing requirements, fire and safety requirements, and any other requirements
in the jurisdiction in which the project is located regarding the condition of the structure and the operation of
the supportive housing or service centers.
(2) Notwithstanding the provisions of paragraph (a)(1) of this section, recipients of grants prior to
December 21, 2001, are required to comply with the Life Safety Code of the National Fire Protection
Association by December 21, 2006. Such recipients are not excused from meeting the other requirements
of paragraph (a)(1) of this section, including State and local fire and safety requirements.
(b) Except for such variations as are proposed by the recipient that would not affect compliance with
paragraph (a) of this section and are approved by VA, supportive housing must meet the following
requirements:
(1) The structures must be structurally sound so as not to pose any threat to the health and safety of the
occupants and so as to protect the residents from the elements;
(2) Entry and exit locations to the structure must be capable of being utilized without unauthorized use of
other private properties, and must provide alternate means of egress in case of fire;
(3) Buildings constructed or altered with Federal assistance must also be accessible to the disabled, as
required by section 502 of the Americans with Disabilities Act, referred to as the Architectural Barriers Act;
(4) Each resident must be afforded appropriate space and security for themselves and their belongings,
including an acceptable place to sleep that is in compliance with all applicable local, state, and federal
requirements;
(5) Every room or space must be provided with natural or mechanical ventilation and the structures must
be free of pollutants in the air at levels that threaten the health of residents;
(6) The water supply must be free from contamination;
(7) Residents must have access to sufficient sanitary facilities that are in proper operating condition, that
may be used in privacy, and that are adequate for personal cleanliness and the disposal of human waste;
(8) The housing must have adequate heating and/ or cooling facilities in proper operating condition;

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Per Diem Only Instructions

Page 35 of 48

(9) The housing must have adequate natural or artificial illumination to permit normal indoor activities
and to support the health and safety of residents and sufficient electrical sources must be provided to
permit use of essential electrical appliances while assuring safety from fire;
(10) All food preparation areas must contain suitable space and equipment to store, prepare, and serve
food in a sanitary manner;
(11) The housing and any equipment must be maintained in a sanitary manner;
(12) The residents with disabilities must be provided meals or meal preparation facilities must be
available;
(13) Residential supervision from a paid staff member, volunteer, or senior resident participant must be
provided 24 hours per day, 7 days per week and for those times that a volunteer or senior resident
participant is providing residential supervision a paid staff member must be on call for emergencies 24
hours a day 7 days a week (all supervision must be provided by individuals with sufficient knowledge for
the position); and
(14) Residents must be provided a clean and sober (free from illicit drugs) environment and those
supportive housing or service centers that provide medical or social detox at the same site as the
supportive housing or service must ensure that those residents in detox are clearly separated from the
general residential population.
(c) Each recipient of assistance under this part must conduct an ongoing assessment of the supportive
services needed by the residents of the project and the availability of such services, and make adjustments
as appropriate. The recipient will provide evidence of this ongoing assessment to VA at such times as are
deemed necessary, but as a minimum, once annually in the form of a report that addresses the recipient's
ability to meet the goals, objectives, measures, and special needs as set forth in the recipient's grant
proposal.
(d) A homeless veteran may remain in transitional housing for which assistance is provided under this
part for a period no longer than 24 months, except that a veteran may stay longer, if permanent housing for
the veteran has not been located or if the veteran requires additional time to prepare for independent living.
However, at any given time, no more than one-half of the veterans at such transitional housing facility may
have resided at the facility for periods longer than 24 months.
(e) Each recipient of assistance under this part must provide for the consultation and participation of not
less than one homeless veteran or formerly homeless veteran on the board of directors or an equivalent
policymaking entity of the recipient, to the extent that such entity considers and makes policies and
decisions regarding any project provided under this part. This requirement may be waived if an applicant,
despite a good faith effort to comply, is unable to meet it and presents a plan, subject to VA approval, to
otherwise consult with homeless or formerly homeless veterans in considering and making such policies
and decisions.
(f) Each recipient of assistance under this part must, to the maximum extent practicable, involve
homeless veterans and families, through employment, volunteer services, or otherwise, in constructing,
rehabilitating, maintaining, and operating the project and in providing supportive services for the project.
(g) Each recipient of assistance under this part shall establish procedures for fiscal control and fund
accounting to ensure proper disbursement and accounting of assistance received under this part.
(h) The recipient of assistance under this part that provides family violence prevention or treatment
services must establish and implement procedures to ensure:
(1) The confidentiality of records pertaining to any individual provided services, and
(2) The confidentially of the address or location where the services are provided.
(i) Each recipient of assistance under this part must maintain the confidentiality of records kept on
homeless veterans receiving services.
(j) VA may disapprove use of outpatient health services provided through the recipient if VA determines
that such services are of unacceptable quality. Further, VA will not pay per diem where the Department
concludes that services furnished by the recipient are unacceptable.
(k) A service center for homeless veterans shall provide services to homeless veterans for a minimum of
40 hours per week over a minimum of 5 days per week, as well as provide services on an as-needed,
unscheduled basis. The calculation of average hours shall include travel time for mobile service centers. In
addition:
(1) Space in a service center shall be made available as mutually agreeable for use by VA staff and
other appropriate agencies and organizations to assist homeless veterans;

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Page 36 of 48

(2) A service center shall be equipped to provide, or assist in providing, health care, mental health
services, hygiene facilities, benefits and employment counseling, meals, and transportation assistance;
(3) A service center shall provide other services as VA determines necessary based on the need for
services otherwise not available in the geographic area; and
(4) A service center may be equipped and staffed to provide, or to assist in providing, job training and job
placement services (including job readiness, job counseling, and literacy and skills training), as well as any
outreach and case management services that may be necessary to meet the requirements of this
paragraph.
(l) Fixed site service centers will prominently post at or near the entrance to the service center their
hours of operation and contacts in case of emergencies. Mobile service centers must take some action
reasonably calculated to provide in advance a tentative schedule of visits, (e.g., newspapers, fliers, public
service announcements on television or radio). The schedule should include but is not limited to:
(1) The region of operation;
(2) Times of operation;
(3) Expected services to be provided; and
(4) Contacts for specific information and changes.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.81 Outreach activities.
Recipients of capital grants and per diem under this part relating to supportive housing or service centers
must use their best efforts to ensure that eligible hard-to-reach veterans are found, engaged, and provided
assistance. Accordingly, a recipient should search for homeless veterans at places such as shelters, soup
kitchens, parks, bus or train stations, and the streets. Outreach particularly should be directed toward
veterans who have a nighttime residence that is an emergency shelter or a public or private place not
ordinarily used as a regular sleeping accommodation for human beings (e.g., cars, streets, or parks).
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)
Sec. 61.82 Resident rent for supportive housing.
(a) Each resident of supportive housing may be required to pay rent in an amount determined by the
recipient, except that such rent may not exceed 30 percent of the resident's monthly income after deducting
medical expenses, child care expenses, court ordered child support payments, or other court ordered
payments.
(b) Resident rent may be used for costs of operating the supportive housing or to assist supportive
housing residents move to permanent housing.
(c) In addition to resident rent, recipients may charge residents reasonable fees for services not covered
by VA per diem funds and not otherwise provided by VA.
(Authority: 38 U.S.C. 501, 2002, 2011, 2012, 2061, 2064, 7721 note)

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Page 37 of 48

COMMUNITY HOMELESSNESS ASSESSMENT, LOCAL EDUCATION AND NETWORKING GROUPS (CHALENG) FOR VETERANS - VAMC/VAOPC
Craig Burnette, 404-3274033,
[email protected]
Name

Title/Program

Facility/Station Number

City/State/Zip

Phone

Fax

VA Medical Center -523

Boston, MA 02130
West Haven, CT
06516
Togus, ME 04330
Bedford, MA 01730

617-232-9500 ext. 4948

617-278-4477

Jim Tackett
Dennis E. Tully
Shara Puglisi, SW

Homeless Coordinator
Dir. HCHV & Vocational
Services
HCHV Coordinator
Homeless Coordinator

203-931-4034
207-329-5981
781-687-2457

See Gerald Carmichael above
Robert Carroll

Homeless Veterans Coordinator

Brockton, MA 02401
Leeds, MA 01053
Manchester, NH
03104

508-583-4500 ext. 1122
413-584-4040 ext.2136

203-931-4068
207-623-5780
781-687-3179
508-583-4500
ext. 2592
413-582-3178

603-624-4366 ext. 6670

603-626-6503

401-253-8000 ext. 528

401-254-2076

VA Med. & Regional Office -405

Providence, RI 02907
White River Junction,
VT 05009

802-295-9363 ext.6932

802-296-5150

VISN 1

Gerald Carmichael, MSW

John Campbell, LCSW
Richard T. Synnott, MSW (122)
Robert E. Rummell
Peter McMullen, R.N. (116A3)

VISN 2
Julie Laurenzi, CSW-R, ACSW
see Robert Van Keuren (below)
Kevin O'Hagan,
Herbert Wittmeyer, RN, BSN
Robert Van Keuren (001A)
Frank Ernenwein, ACSW
(116A2)

VA Community Care Center
VA Medical & Regional Office -402
Edith N. Rogers Vet. Hosp. -518
VA Medical Center -525
VA Medical Center -631

Homeless Program Coordinator
Coordinator, Homeless
Veterans Program
Homeless Veterans Service
Coord.
Homeless Veterans Service
Coord.

VA Medical Center -608

VA Medical Center -627
WJB Dorn Veterans Hospital

Newington, CT 06111
Bristol, RI 02809

860-666-6951 ext.6747/6327

860-667-6842

Homeless Coordinator

Samuel Stratton VA Med Ctr -500
VA Medical Center -514
VA Medical Center
VA Medical Center -528

518-434-1015

518-462-3099

585-463-2748
716-881-5855 ext. 227

585-232-5194
716-883-8420

VA Medical Center -532

Albany, NY 12206
Bath, NY 14810
Rochester, NY 14620
Buffalo, NY 14209
Canandaigua, NY
14424

716-393-7413

716-393-7629

VA Medical Center -670

Syracuse, NY 13210

315-425-4400 ext.51016

315-425-4406

HCHV Coordinator
HCHV Coordinator
Network 2 Homeless Veterans
Prog Coord
HCHV Coordinator

VA Medical Center -650

VISN 3
VA’s Grant and Per Diem Program
Per Diem Only Instructions

Page 38 of 48

Joseph Macaluso, CSW
(00MH)
Julie Irwin, CSW (630 GC)
see below( Montrose)
Linda Coulter, CSW
See Julie Irwin above
John A. Sperandeo, MSW
(122)
John Kuhn
East Orange VAMC

Homeless & Community
Programs Dtr.
Coordinator, Torch Program
Homeless Services Coordinator

VA Medical Center -526
VA Health Care Center -527
VA Hudson Valley HCS
VA Hudson Valley HCS
VA Medical Center -630

Chief, Social Work Service
VA Medical Center -632
Chief, Domiciliary Programs
VA Medical Center -604
CHALENG POC is same as Lyons VAMC

VISN 4
Richard Deakin, LSW
Kent Johnson LCSW

Homeless Coordinator
Homeless Veterans Coordinator

VA Medical Center -645
VA Medical & Regional Office -460

Sandy Woitkowiak, MSW
Daniel Slack, SW (54)
Steven M. Chambers, Psy.D.
(116D)
Richard Perfetto
Helen Stoisits, LCSW

Homeless Veterans Coordinator
Homeless Coordinator
Coord., Domiciliary Homeless
Program
HCHV Coordinator
HCHV Coordinator

James E. Van Zandt VAMC -503
VA Medical Center -529
VA Medical Center -542
VA Medical Center -562
VA Medical Center -595

Stephen C. Bennett, LCSW

HCHV Coordinator

VA Medical Center -642

Morgan Burgess, SW
Tammy M. Gorby
University Dr. VAMC

HCHV Coordinator
VA Medical Center -693
Homeless Coordinator
Louis A. Johnson VAMC -540
CHALENG POC is same as Highland Dr. VAMC

VISN 5
see Eugene Siciliano (below)

VA Medical Center -512

see Eugene Siciliano (below)
Eugene Siciliano, LCSW

Homeless Veterans Coordinator

VA Medical Center -566
VA Medical Center -641

Kevin D. Morton, LICSW

Homeless Veterans Coordinator

VA Medical Center -688

Bruce P. Jenning, Ph.D.

DCHV Coordinator

VAMC, 'Domiciliary 502' -613

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Bronx, NY 10468
718-579-2142
Brooklyn, NY 11201
718-439-4345
Castle Point, NY 12511-9999
Montrose, NY 10548
914-737-4400 ext. 3740
New York, NY 10018
Northport, NY 11768
Lyons, NJ 07939

718-579-3363
718-439-4356
914-788-4362

631-261-4400 ext. 7031
908-647-0180 ext. 14166

631-266-6029
908-604-5850

412-365-5777
302-633-5286

412-365-5795
302-633-5266

814-943-8164 ext. 7640
724-285-2439

814-940-7898
724-477-5038

Coatesville, PA 19320
Erie, PA 16504
Lebanon, PA 17042
Philadelphia, PA
19104
Wilkes-Barre, PA
18711
Clarksburg, WV 26301

610-384-7711 ext. 5610
814-874-0392
717-272-6621ext. 4561

610-383-0283
814-456-5464
717-228-5972

215-823-5800 ext.5506

215-823-4040

570-824-3521 ext. 7705
304-623-3461 ext. 3583

570-821-7299
304-626-7726

Baltimore, MD 21201
Fort Howard, MD
21052
Perry Point, MD 21902
Washington, DC
20422
Martinsburg, WV
25401

410-605-7263

410-605-7926

410-687-8622
410-642-2411 ext.5808

410-687-8960
410-642-1852

202-745-8000 ext. 6892

202-745-8629

304-263-0811 ext. 3469

304-264-3989

Pittsburgh, PA 152051297
Wilmington, DE 19805
Altoona, PA 166024377
Butler, PA 16001-2480

Page 39 of 48

VISN 6
Bob Williamson, MSW

VA Medical Center -558

Durham, NC 27703

919-286-0411. 6045

919-416-5834

Allison Haberfield
Eugene Paul, MSW
Mark Byrd, SW
David R. Wall, MSW (122)
Carol Murray, Social Worker

Social Work Service
Homeless Veterasn Program
Coord.
Homeless Coordinator
HCHV Coordinator
HCHV Coordinator
HCHV Coordinator

VA Medical Center -637
VA Medical Center -565
VA Medical Center -659
VA Medical Center -590
Hunter Holmes McGuire VAMC -652

Asheville, NC 28805
Fayetteville, NC 28301
Salisbury, NC 28144
Hampton, VA 23667
Richmond, VA 23249

828-298-7911 ext.5335
910-822-7971
704-638-9000 ext4082
757-722-9961 ext. 2137
804-675-5000 ext.4188

Robert L. Schmitt, LCSW
Melissa Lewis, SW

Acting, Homeless Coordinator
Homeless Veterans Coordinator

VA Medical Center -658
VA Medical Center -517

Salem, VA 24153
Beckley, WV 25801

540-982-2463 ext.1517
304-255-2121 ext.4480

828-299-5804
910-822-7927
704-638-3329
757-726-6035
804-675-5346
FTS 700-9371932
304-255-2431

HCHV Coordinator

VA Medical Center

Decatur, GA 30033

404-321-6111 ext.7437

404-327-4028

HCHV Social Worker
HCHV Coordinator
Coordinator, Homeless
Veterans Prgm

VA Medical Center -509
Carl Vinson VAMC -557

Augusta, GA 30904
Dublin, GA 31021

706-733-0188 ext. 6392
478-272-1210 ext.2684

706-481-6749
478-277-2865

VA Medical Center -521

Birmingham, AL 35205
Montgomery, AL
36109-3798
Tuscaloosa, AL 35404

205-933-8101 ext.6751

205-939-4585

334-727-0550 ext.3959
205-554-2000 ext.2737

334-725-2776
205-554-2036

Tuskegee, AL 36083
Charleston, SC 294015799
Columbia, SC 292091639

334-727-0550 ext. 3959

334-725-2776

843-789-7953

843-853-9167

803-776-4000 ext. 7697

803-695-7962
Pat's cell 803360-0900

VISN 7
Irma Gibson, Ph.D.
Kathleen Scott, Dir. Domicilary
Prog.
Eddins, Sally , SW
Willie Fields, LCSW
see below Iva Davis
Stella Clough, SW
Iva Davis, Acting Chief, Social
Work

HCHV Coordinator

VA Medical Center -619
VA Medical Center -679

HCHV Coordinator

VA Medical Center -680

Linda M. Williams, RN

HCHV/CWT Coordinator (116)

Ralph H. Johnson VAMC -534

Patricia Bradford, LCSW (122)

Homeless Coordinator

WJB Dorn Vets. Hospital -544

Patricia's pager 803-241-1895

VISN 8
Catherine Alexander-Ponder
Vianne Marchese
See Vianne Marchese above
Leslie Spencer-Applewhite,
ARNP (118)
Wendy Hellickson, LCSW (116VA’s Grant and Per Diem Program
Per Diem Only Instructions

Homeless Program Coordinator
Homeless Veteran Coordinator
Homeless Coordinator

VA Medical Center -516
VA Medical Center -573
VA Medical Center -594

727-398-6661 ext. 4711c:580Bay Pines, FL 33744
9081
Gainesville, FL 32608
352-376-1611ext.7461
Lake City, FL 32025-5898

727-398-9577
352-376-7901

HCHV Coordinator
HCHV Coordinator

VA Medical Center -546
James A. Haley Vets Hosp -673

Miami, FL 33125
Tampa, FL 33617

305-541-8614
813-228-2857

Page 40 of 48

305-541-5864 ext. 135
813-979-3559

A7)

West Palm Beach, FL
33410
San Juan, PR 009213201

Linda F. Graham, LCSW (122)

Homeless Coordinator

W. Palm Beach VAMC -548

561-422-6870

561-882-6725

Daniel Aponte-Ramos, MSW

Homeless Veteran Coordinator

VA Medical Center -455

787-641-7582 ext. 12327

787-641-4398

Homeless Coordinator
Chief, Social Worker
Homeless Veterans Care
Programs

VA Medical Center -626
VA Medical Center -614

Alvin C. York VAMC -622

Jonathan Sickman, MSW (122)
Mary Newton, ARNP(116)

Homeless Coordinator
Actg. Chief, Social Work
Service
HCHV Program

Nashville, TN 372122637
Memphis, TN 38104
Mountain Home, TN
37684
Murfreesboro, TN
37129

615-327-5320 ext. 6162
901-577-7268
423-926-1171 ext. 2874

615-321-6353
901-577-7427
423-926-1171
ext. 2812

615-327-5320

615-321-6353

VA Medical Center -596
VA Medical Center

Lexington, KY 40511
Louisville, KY 40206

859-233-4511
502-583-2199

VA Medical Center -581

Huntington, WV 25704

304-429-6741 ext. 2841

859-281-3984
502-583-1991
304-429-6741
ext. 3479

Julian E. Berry, MSW

HCMI Coordinator

VAMC Building 4116A(B)
VA Medical Center -538
VA Med. Ctr. -539

Brecksville, OH 44141
Chillicothe, OH 45601
Ft. Thomas, KY 41075

440-526-3030 ext. 7961
740-773-1141 ext. 7459
859-572-6226

440-546-2897
740-772-7051
606-572-6222

VA Medical Center -552

Dayton, OH 45428

937-267-3909

937-267-5314

VA Outpatient Clinic -757

Columbus, OH 43203

614-253-7963

614-253-7961

HCHV Outreach Worker
Program Coordinator
Coord., Homeless Veterans
Programs
Chief, Social Work Service

VA Medical Center -506
VA Medical Center

734-769-7100 ext. 7298
313-576-1000 ext. 3611

734-769-7412
313-576-1074

VA Medical Center -515
Aleda E. Lutz VAMC -655

Ann Arbor, MI 48105
Detroit, MI 48201
Battle Creek, MI
49015
Saginaw, MI 48602

616-966-5600 ext.5648
517-793-2340 ext. 3753

616-969-2979
517-791-2416

Chief, Social Work Service

VA Medical Center -550

Danville, IL 61832

217-442-8000 ext. 5109

217-477-4813

VISN 9
Teresa H. Robinson, SW
Maureen Shafer
David Hansard (122H)
See Teresa Robinson above

VISN 10
Lisa Pape, LISW
James Kennelly
Iola Green, MSSW
Lois Depp, MSW
Juanita H. Wilson, MSW, LISW
(116)
VISN 11
Clare Reed, MSW
Fran McGivern, ACSW (116)
Marian Beardsley-Gibbs (122)
Judith Davidson, ACSW (122)
William Breeding, MSW, LSW
(122)
VA’s Grant and Per Diem Program
Per Diem Only Instructions

Manager, Comprehensive
Homeless Ctr.
Homeless Coordinator (116A4)
HCHV Coordinator
DCHV & HCHV Coordinator
(116)
Coord. Community Outreach
Div/HCHV

VA Medical Center -621

Page 41 of 48

Susan D. Reusser, LCSW
Stacy Knipscheer, MSW

Homless Program Coordinator
HCHV Coordinator

VAMC NIHCS Marion Campus
Richard L. Roudebush VAMC -583

Marion, IN 46953
Indianapolis, IN 46201

765-674-3321ext. 73981
317-554-0000 ext.4751
765-677-3100 or 700-3643725
734-649-8491

765-677-5115
317-554-0270

Susan D. Reusser, LCSW
Linda Webb, LISW

Social Work Service
HCHV Program Coordinator

VA Medical Center
Toledo Outpatient Clinic

Marion, IN 46953
Toledo, OH 43614

Clinician HCHV/SH

Edward Hines Jr. Vet Hosp -578
Chicago HCS Lakeside-535
Chicago Health Care Sys -537

708-202-2055
see below (Tab Martin)
312-569-7958

708-202-2087
312-569-6144

847-688-1900 ext. 84845

847-578-3844

VA Medical Center -585
Wm. S. Middleton Vets Hosp. -607
VA Medical Center -695

Hines, IL 60141-5122
Chicago, IL 60611
Chicago, IL 60689
North Chicago, IL
60064
Iron Mountain, MI
49801
Madison, WI 53705
Milwaukee, WI 53208

Thomas J. Keith

Readjustment Councelor

VA Medical Center -556

Barbara Nurenberg ,SW
Timothy C. Koerber
Barbara Gilbert
Robert Karpinsky, MSSW,
LCSW

Coordinator, Homeless Program
Homeless Coordinator
HCHV Coordinator

906-774-3300 ext.
608-280-7085
414-342-0903

906-779-3147
608-280-7025
414-342-4999

Homeless Coordinator

VA Medical Center -676

Tomah, WI 54660

608-372-3971 ext.66024

608-372-1692

VA Medical Center -589

Kansas City, MO
64128-2295

816-861-4700

Jennifer Templeton, SW

Homeless Veterans Coordinator
Homeless Coordinator-Mental
Health

Vickie Eich, SW
Dean Huber

Homeless Coordinaor
Homeless Veteran Coordinator

Harry S. Truman Vets. Hosp. -543
VA Eastern Kansas HCSLeavenworth
VA Medical Center -609

Renee' Taylor, MSW, LCSW
Evelyn D. Paul (122)
Randy Crandall (116B21)
Judy Epperson, SW

Soc ial Worker
HCHV Coordinator
Homeless Coordinator
HCHV Coordinartor
Coordinator, Social Work
Service
HCHV Coordinator

VISN 12
Mary Ann Romeo, MSW (122)
Lakeside see below
Tab Martin, RN (WS)

Assistant Chief, Social Work
Service

VISN 15
Charles G. Carter

VISN 16
Paul B. Matens, LCSW
Dorothy Thomas (122)
VA’s Grant and Per Diem Program
Per Diem Only Instructions

765-677-3137
419-259-3850

913-682-2000 ext. 2383
618-997-5311 ext. 4227

913-758-4149
618-993-4194

John J. Pershing VAMC
John J. Cochran VAMC -657
Colmery-O'Neil VAMC -677
VA Medical & Regional Office -452

Columbia, MO 65201
Leavenworth, KS
66048
Marion, IL 62959
Poplar Bluff, MO
63901
St. Louis, MO 63106
Topeka, KS 66622
Wichita, KS 67218

573-686-4151 ext.4724
314-289-7611
785-350-3111 ext.2090
913-682-2000 ext.3203

573-778-4156
314-289-9547
785-350-4368

VA Medical Center -586
VA Medical Center -502

Jackson, MS 39216
Alexandria, LA 71306-

601-362-4471 ext.5504
318-473-0010 ext. 2773

601-368-4094
318-483-5177

Page 42 of 48

573-814-6000 EXT. 6495

Peggy Favre
Brian McAnally, LMSW (122)
George Castillo, LMSW-ACP
(122)
Estella L. Morris, Ph.D
(122H/NLR)

Homeless Veterans Program
Coord.
HCHV Coordinator

9004
VA Medical Center -520
VA Medical Center -564

Biloxi, MS 39531
Fayetteville, AR 72703

228-563-2871
501-444-5065 ext.5143

501-587-5994

HCHV Coordinator
Prog. Mgr. Comprehensive
Hmls. Ctr.

VA Medical Center -580

Houston, TX 77030

713-794-7848

713-794-7929

VA Medical Center

501-257-4499

501-212-1005

Kenneth Rocky, MSW (COS6)

HCHV Coordinator

VA Medical Center -629

504-568-0811 ext 3620

504-589-5919

Carolyn Green (116B)

Coordinator, Homeless Program

Overton Brooks VA Med Ctr -667

318-841-4812

318-841-4784

Larry Chatman
Melanie Goldman, MSW
See Melanie Goldman above

Director, Friendship House
Homeless Coordinator

VA Medical Center -635
Tulsa OPC,Mental Health Clinic
VA Muskogee

Little Rock, AR 72204
New Orleans, LA
70146
Shreveport, LA 711014295
Oklahoma City, OK
73118
Tulsa, OK 74145
Muskogee, OK 74401

405-270-0501ext.1708
918-764-7215
918-680-3758

405-290-1777
918-764-7259

VISN 17
Greta Mankins (116A)
see Greta Mankins above

Director, CHC

VA Medical Center -549
Sam Rayburn Mem Vet Ctr -522

HCHV Coordinator
HCHV Coordinator
HCHV Coordinator
HCHV Coordinator

S. TX Vets. Health Care Sys. -671
VA Medical Center -685
VA Outpatient Clinic
Olin E. Teague VA Medical Center

214-857-0388
903-583-6233
210-321-2717 cell:210-2799928
254-752-6581 ext.7450
512-389-6504
254-778-481. Ext. 1425

214-857-0372
903-583-6687

Stephen C. Shomion, MSW
James A. Brown, LMSW
Andrew M. Miller, SW
Jana M. O'Leary, SWS-122

Dallas, TX 75214
Bonham, TX 75418
San Antonio, TX
78284
Waco, TX 76711
Austin, TX 78741
Temple, TX 76504

VISN 18
David Stephensen , SW

Homeless Veterans Coordinator

Carl T. Hayden VAMC -644

602-277-5551 ext. 7609

602-222-6521

Homeless Coordinator
HCHV Coordinato/Mental
Health

VA Medical Center -501

Phoenix, AZ 85012
Albuquerque, NM
87120

505-265-1711 ext.5921

505-256-2723

Amarillo, TX 79106
Big Spring, TX 797205500
El Paso, TX 799034211
Prescott, AZ 86313
Tucson, AZ 85723

806-355-9703 ext.7540

806-356-3794

432-263-7361 ext. 7327

432-268-5086

915-564-6139
928-445-4860 ext.6315
520-629-1839

915-564-7867
928-776-6176
520-629-4725

Catherine Brown, SW
Henry J. Hawley, AO
Janet Ryder
Joel A. Arrigucci, SW
Vernon Throop Jr., SW
Keith Harris, SW
VA’s Grant and Per Diem Program
Per Diem Only Instructions

Homeless Veterans Coordinator
Homeless/CWT Program
Coord. (116)
Outreach Coordinator
Homeless Veterans Coordinator

VA Medical Center -504
VA Medical Center -519
VA Health Care Center -756
VA Medical Center -649
VA Medical Center -678

Page 43 of 48

210-699-2257
254-754-9346
512-389-7111
254-899-6137

VISN 19
Richard DeBlasio, LCSW
Larry W. Melka, MSW
(116HCMI)

HCHV Program Coordinator

VA Medical Center -554

Denver, CO 80220

303-399-8020 ext. 2314

303-393-4656

VA Medical Ctr. -442

307-778-7812

VA Med. & Regional Of. Ctr. -436

406-447-7309

406-447-7544

Monroe Jack Freeman (LCSW)

Homeless Program Coordinator

Colorado Springs VA Clinic

719-667-5588

719-327-5669

Larry Hall, SW
see Pamm Mann above
Rudy Johansen, LCSW
(116HO)
David Carlson, LCSW

Homeless Coordinator

VA Medical Center -575
VA Medical Center -617

970-242-0731 ext.2248

970-256-8905

VA Medical Center -660
VA Medical Center -666

Cheyenne, WY 82001
Fort Harrison, MT
59636
Colorado Springs, CO
80905
Grand Junction, CO
81501
Miles City, MT 59301
Salt Lake City, UT
84148
Sheridan, WY 82801

307-778-7353

Pam Mann, MSW, LCSW

HCHV Program Coordinator
Homeless Veterans Coordinator
(11)

801-582-1565 ext.2611
307-672-3473 ext. 3305

801-584-2507
307-672-1911

HCHV Coordinator (V3 Dom)
HCHV Coordinator, Outpatient
Services

VA Medical Center -648

Portland, OR 972392999

530-220-8262 ext. 33766

VA Puget Sound HCS

Tacoma, WA 98493

253-583-1634

253-589-4064

Homeless Coordinator
Homelessness Coordinator
Homeless Program Nurse
HCHV Coordinator
HCHV Coordinator

VA Medical Center -363
VA Medical Center -531
VA Medical Center
VA Medical Center -663
VA Medical Center -668

907-273-4051/c:907-301-4112
208-422-1000 EXT.4204
541-607-0897
253-583-1634
509-353-2699

907-273-4049
.
541-607-7573
206-589-4064
509-353-2709

HCHV Coordinator
HCHV Coordinaor

VA Medical Center - (326)
VA Domiciliary-692

Anchorage, AK 99503
Boise, ID 83702
Eugene, OR 97404
Seattle, WA 98108
Spokane, WA 99205
Walla Walla, WA
99362
White City, OR 97503

509-525-5200 ext. 22040
541-826-2111 ext.3437

509-527-6113
503-830-3518

Chief, Social Work Service
Chief, Social Work
Service/HCHV Coord.

VA Medical Center -662

San Francisco, CA
94121

415-221-4810 ext. 2795

415-750-6976

VA Medical Center -570

559-225-6100 ext.5671

559-228-6903

Homeless Program Coordinaor

VA Pacific Islands HCS

808-433-0335

808-433-0392

Homeless Veterans Program
Coord.
Mental Health Clinic

VISN 20
Laurence Brennan
Norman Wear (A116)
W. Harrison Childers M.A.C.
C.AC.-II
David W. Herring, MSW
Norma Poasa
See Norman Wear above
John Davis
Milagros Schroeder,SW
Fred Berger, MSW (122)
VISN 21
Bobbie Rosenthal (122)
Carolyn S. Hughes, PhD,
LCSW
Rick Velasquez, MSW
(116/3B1)
VA’s Grant and Per Diem Program
Per Diem Only Instructions

Fresno, CA 93703
Honolulu, HI 968191522

Page 44 of 48

see Thalia Falcon, LCSW below
See Janet Hargrove below
Thalia Falcon, LCSW
Homeless Program Coordinaor
Paula Rowles, LCSW
Coordinator HCHV/GPD Liaison
Chief, Social Work Svc. (122)

VA Medical Center -599
Oakland Army Base
VAMC MPD 122
VA Medical Center -654
VANCHCS-Social Work Service
(122)

William R. Brackett, SW

Homeless Program /G&PD
Coordinator

VA Medical Center -600

Marcia Evans, RN, MSN

Homeless Program Coordinator

c/o CBOC

Nancy Whitney, LCSW

HCHV Coordinator

VA Medical Center -116A

Joetta Brown Higgins, MSW
Jessica Brian, LCSW
Paul Burton, MSW (122)

Site Manager
HCHV Coordinator
Site Manager
Dir., West LA Comprehensive
Hmls Ctr

LAACC
VA Mission Valley Outpatient Clininc
SACC
West LA VA Med Ctr -691

Long Beach, CA
90822
N. Las Vegas, NV
89036
Loma Linda, CA
92354
Los Angeles, CA
90012-3328
San Diego, CA 92108
Sepulveda, CA 91343
Los Angeles, CA
90073

Jo Weable, LICSW

HCHV Coordinator (116A)

VA Medical Center -618

Minneapolis, MN
55417

Bob C. Stewart
Alan H. Stade, MSW, LISW
(122)

HCHV Coordinator/Clinician

VA Med. & Regional Office -437

Fargo, ND 58102

Chief, Social Work Service

VA Medical Center -568

Richard A. O'Connor, VRS

DCHV Coordinator

VA Medical Center -579

605-745-2022

605-745-2056

Maxine Schaaf,
Stephen J. Eisenreich, SW

Homeless Coordinator
HCHV Coordinator

VA Medical Center
VA Medical Center -656

Fort Meade, SD 57741
Hot Springs, SD
57747
Sioux Falls, SD
57117-5046
St. Cloud, MN 56303

605-336-3230 ext.6980
320-255-6480 ext. 6158

605-333-5387
320-255-6378

Pamela K. Dorau, LCSW,
LADAC
William F. Walker, MSW

Homeless Program Coordinator
(116A4)
HCHV Coordinator

VAMC, NWIHS -636
VA Medical Center -555

Omaha, NE 68105
Des Moines, IA 50310-

402-346-8800 ext. 4338
pager#329
515-699-5999 ext.4036

402-977-5684
515-699-5779

Janet Hargrove, LCSW
See Janet Hargrove Above
VISN 22

William Daniels, MSW (122)
VISN 23

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Livermore, CA 94550
Oakland, CA 94607
Menlo Park, CA 94040
Reno, NV 89502
Martinez, CA 94553
Sacramento, CA

Page 45 of 48

650-493-5000 ext. 22460
775-328-1761

650-617-2614
775-328-1403

925-372-2420

925-372-2501

562-826-8000 ext. 4684

562-826-5969

702-636-3000 ext.6056
909-825-7084 ext.2388 Pager
#7382

702-636-4078
909-422-3186

213-253-2677 ext. 4766
619-400-5167
818-895-9596

213-253-5555
619-400-5159
818-895-9339

310-268-3385

310-268-4743

612-467-1771 or 1772
701-239-3700 ext.3868/c:701238-7131

612-727-5633
701-237-2686

605-347-7035

605-347-7204

See Joe P. Heathertly, below
Brian Brooks, LMSW
Charlotte Kraai, LISW
Joe P. Heatherly SW (116)

VA’s Grant and Per Diem Program
Per Diem Only Instructions

VA Medical Center -574
Homeless Coordinator
VA Medical Center -584
Homeless Progrm Coordinator
VA Central Iowa HCS -592
Homeless
Coordinator
VA Medical Center -597

5774
Grand Island, NE 68801
Iowa City, IA 52246
Knoxville, IA 50138

319-338-0581 ext. 5405/C:
319-430-5230
641-842-3101 ex.t 6448

Lincoln, NE 68510

402-489-3802 ext. 6980

Page 46 of 48

319-339-7097
641-828-5081

Council of Network Homeless Coordinators Listing

VISN 1
VISN 1
VISN 2
VISN 2
VISN 3
VISN 4
VISN 5
VISN 6
VISN 7
VISN 8
VISN 9
VISN 10
VISN 11
VISN 12
VISN 15
VISN 16
VISN 17
VISN 18
VISN 19
VISN 20
VISN 21
VISN 22
VISN 23

Name

Title/Program

Facility/Station Number

City/State/Zip

Phone

Gerald Carmichael
Richard Synnott
Robert VanKeuren
Jean Dittman
Henrietta Fishman
Vincent Kane
Dale Smith
James L. Robinson III
Craig Burnette
Daniel Robbin
David Hansard
Lisa M.Pape
Al Vair
Mary Ann Romeo
Frank Piper
Estella L. Morris
Greta Mankins
Steven Cohen
Larry W. Melka
Chris H. Oliver
Roberta L. Rosenthal
William L. Daniels
Ellen L. Mathes

Network Homeless Coord.
Homeless Coordinator
Network Homeless Coord.
Community Day Prgrm Mng.
Network Mgr., Homeless Programs
Homeless Coord./Program Analy.
Clinical Manager, Resid.Care.Prg.
Assoc. Medical Center Director
CHALENG/VISN 7 Coord.
VISN 8 Homeless Coord.
Homeless Coordinator
Chief, CHC
Health System Specialist
Social Work Executive
Chief, Domicilary
Mgr. Homeless Center
Director, CHC
Clinical Dir.Community Programs.
HCHV Coordinator
HCHV Coordinator
Chief, Social Work Service
VISN 22 Homeless Coordinator
Social Work Executive

VA Boston Healthcare System
VA Medical Center-650
VA Medical Center-532
VA Medical Center-528
VA Medical Center-10N3HOM
VA Medical Center
VA Medical Center
VA Medical Center-659
VA Medical Center-508
VA Medical Center-546
VA Medical Center
VA Medical Center
VA Medical Center (116MH)
VA Medical Center-578
VA Medical Center
VA Medical Center
VA Medical Center -549
VA Medical Center - 678
VA Medical Center - 442
VA Medical Center Walla Walla
VA Medical Center-662
West LA VA Med Ctr-691
VA Central Iowa HCS (116A)

Boston, MA 02130
Providence, RI 02907
Canandaigua, NY 14424
Buffalo, NY 14215
Bronx, NY 10468
Wilmington, DE 19805 19104
Perry Point, MD 21902
Salisbury, NC 28144
Decatur, GA 30033
Miami, FL 33126
Mountain Home, TN 37684
Brecksvile, OH 44141
Ann Arbor, MI 48105-2303
Hines, IL 60141-5122
Leavenworth, KS 66048
Little Rock, AR 72201
Dallas, TX 75214
Tuscon, AZ 85723
Cheyenne, WY 82001
Walla Walla, WA 99362
San Francisco, CA 94121
Los Angeles, CA 90073
Knoxville, IA 50138

617-232-9500 ext.4948
401-253-8000 ext.528
716-393-7413
716-834-4270
718-741-4254
302-994-2511 ext. 4750
410-642-2411 ext.6516
704-638-3344
404-327-4033
305-541-5864 ext.136
423-979-2874
440-526-3030 ext. 7961
734-222-4324
708-202-2055
913-682-2000 ext.52296
501-257-4401
214-857-0388
520-792-1450 ext.5475
307-778-7353
509-525-5200 ext.22690
415-551-7338-voice mail
310-478-3711 ext.43623
641-828-5165

VA’s Grant and Per Diem Program
Per Diem Only Instructions

Page 47 of 48

21 Veterans Integrated Service Networks (VISN)

IN JANUARY 2002
VISNS 13 AND 14
VA’s Grant and Per Diem Program
Per Diem Only Instructions

WERE INTEGRATED AND
RENAMED VISN 23
Page 48 of 48