Privacy Act System of Records No. 19, Medical Examination Records for Service in the Polar Regions

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
• Important Notice 91.
• NSB Report on Graduate Education.
• Science and Engineering Indicators.
• Working Paper: ‘‘Federal Funding
of Scientific Research.’’
• NSF Recompetition Policy.
Friday, November 14, 1997
Open Session (8:30 a.m.–11:30 p.m.)
• NSF Long Range Planning Review.
• Issues for Operating in Constrained
Fiscal Environments.
• NSB Occasional Paper ‘‘Publicly
Funded Research.’’
• Other Business.
• Adjourn.
Marta Cehelsky,
Executive Officer.
[FR Doc. 97–29357 Filed 11–3–97; 11:26 am]

the routine uses of systems of records.
The new routine uses that are the
subject of this notice will take effect on
December 5, 1997, unless modified by a
subsequent notice to incorporate
comments received from the public.
COMMENTS: Written comments should be
submitted to Herman G. Fleming, NSF
Privacy Act Officer, National Science
Foundation, Division of Contracts,
Policy and Oversight, 4201 Wilson
Boulevard, Room 485, Arlington, VA
22230.
Dated: October 31, 1997.
Herman G. Fleming,
Privacy Act Officer.
NSF–3
SYSTEM NAME:

BILLING CODE 7555–01–M

Application and Account for Advance
of Funds.

NATIONAL SCIENCE FOUNDATION

SYSTEM LOCATION:

Privacy Act of 1974: Revisions to NSF
Systems of Records: New Systems
Pursuant to the Privacy Act of
1974 (5 U.S.C. 552a), the National
Science Foundation (NSF) is providing
notice of revisions to 13 existing
systems and the planned creation of two
new systems. These revisions to current
systems are being made to include
altered and new routine uses, and to
more accurately reflect the records
contained therein. They are reprinted in
their entirety. System NSF–7, ‘‘Earnings
and Tax Statement (W–2)’’ is being
deleted. The records described therein
are covered by a more comprehensive
system, NSF–22, ‘‘NSF Payroll System.’’
System NSF–41, ‘‘Dissertation Advisors
File’’ is also being deleted. It is not
longer being maintained.
The two new systems are:
NSF–65, ‘‘NSF Vendor File,’’ covers
banking information used for direct
deposit as required in the Debt
Collection Improvement Act of 1996 to
implement mandatory electronic
payments for all obligations.
NSF–67, ‘‘Invention, Patent and
Licensing Documents,’’ covers invention
disclosures, applications, and licenses
submitted by NSF employees, grantees,
and contractors.
In accordance with the requirements
of the Privacy Act, NSF has provided a
report on the proposed systems of
records to the Director of OMB; the
Chairman, Senate Committee on
Governmental Affairs; and the
Chairman, House Committee
Government Reform and Oversight.
DATES: Sections 552a(e)(4) and (11) of
Title 5 of the U.S. Code require that the
public have thirty days to comment on
SUMMARY:

National Science Foundation,
Division of Financial Management,
Voucher Unit, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

NSF current and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

Name and address, amount requested,
and voucher number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 USC, Chapter 57; 31 USC 1512;
Department of the Treasury Fiscal
Requirements Manual.
PURPOSE(S):

Establish and maintain Foundation
records on administrative control of
funds relating to requests for advance of
funds.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. The Department of Treasury for
payment of advance of funds.
2. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation in
which one of the following is a party or
has interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF

59895

employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained electronically.
RETRIEVABILITY:

The records are retrieved by Social
Security Number.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours. A password
is needed for access to the computer
system.
RETENTION AND DISPOSAL:

Destroyed four years after settlement
of advance.
SYSTEM MANAGER(S) AND ADDRESS:

Director Division of Financial
Management, National Science
Foundation, 201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information is received from
individual and his/her office.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–10
SYSTEM NAME:

Employee’s Payroll Jacket.

59896

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Payroll Section, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

NSF current and former employees
(including consultants).
CATEGORIES OF RECORDS IN THE SYSTEM:

Personnel actions, Federal and State
Withholding Certificates, Bond
Authorizations, Health Benefit Forms,
Life Insurance Forms, Allotment Forms,
and other similar items related to an
employee’s pay and deductions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Part III, Government
Organization and Employees;
Department of the Treasury Fiscal
Requirements Manual; GAO manual,
Title 6—Pay, Leave and Allowances
PURPOSE(S):

This system enables the NSF to
maintain all data which apply to the
salary, taxes, benefits and withholdings
of each NSF employee and consultant in
a single location, and ensures that
appropriate salary adjustments are
made.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. Health insurance carriers for
identifying employees covered by plan.
2. Other agencies upon transfer of
employee to identify charitable
allotments.
3. Financial institutions for the
purpose of direct deposit.
4. The Department of Treasury for the
purpose of locating missing bonds or
paychecks.
5. The Department of Treasury and to
the taxing authorities in the employee’s
state of residence (W–4 Forms).
6. The NSF Payroll System, which is
described in NSF–22. The routine uses
listed there are also applicable to this
record system.
7. Another Federal agency, a court, or
a party in liitgaiton before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
8. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its

components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
9. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
10. The Office of Child Support
Enforcement, Administration for
Children and Families, Department of
Health and Human Services Federal
Parent Locator System (FPLS) and
Federal Tax Offset system:
For use in locating individuals and
identifying their income sources to
establish paternity, establish and modify
orders of support and for enforcement.
For release to the Social Security
Administration for verifying social
security numbers in connection with the
operation of the FPLS by the Office of
Child Support Enforcement.
For release to the Department of
Treasury for purposes of administering
the Earned Income Tax Credit Program
(Section 12, Internal Revenue Code of
1986) and verifying a claim with respect
to employment in a tax return.
11. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
12. Officials of labor organizations
recognized under 5 U.S.C. chapter 71,
when relevant and necessary to their
duties of exclusive representation.
13. The Merit Systems Protection
Board or the Office of the Special
Counsel in connection with appeals,
investigation of alleged or possible
prohibited personnel practices, and
such other function’s promulgated in 5
U.S.C. 1205 and 1206 or as may be
authorized by law.
14. The Department of Labor in
connection with an employee claim for
compensation or an injury or illness.
15. The American Federation of
Government Employees and Local 3403
in connection with union dues paid by
members.
16. To the extent any of these records
are duplicative of those described in
OPM/GOVT–1 (General Personnel
Records), the routine uses described
therein are also applicable.

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records maintained in file
folder.
RETRIEVABILITY:

Alphabetically by last name of
employee.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.
RETENTION AND DISPOSAL:

Destroyed five years after termination
of employment.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

NSF Personnel Office, and forms
prepared by individual employees.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–13
SYSTEM NAME:

Fellowship Payroll.
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Payroll Section, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Fellows under certain NSF
Fellowship Programs being paid directly
by the Government.
CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of fellowship award letter,
acceptance form, starting certificates,
and records of payments of stipends.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1861; Department of the
Treasury Fiscal Requirements Manual;

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
GAO Manual, Title 6—Pay, Leave and
Allowances.
PURPOSES:

This system enables the NSF to
maintain all data that apply to the
payment of fellowship payroll in a
single location and ensures that
appropriate payments are made.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. The Department of Treasury for the
purpose of issuing the payment directly
to the financial account of the payee.
2. Financial institutions for purpose
of direct deposit.
3. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
4. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
5. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE

Paper records maintained in file
folders. Records are also maintained
electronically.
RETRIEVABILITY:

Alphabetically by last name of
Fellow.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business

hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.
RETENTION AND DISPOSAL:

Destroyed four years after termination
of fellowship.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information obtained from Fellow.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–16
SYSTEM NAME:

Individual Retirement Record (SF–
2806.
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Payroll Section, 4201 Wilson Boulevard,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Current NSF employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

Salary, grade, status changes, yearly
and year to date retirement deductions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 8401. Government
Organization and Employees;
Department of the Treasury Fiscal
Requirements Manual; GAO Manual,
Title 6—Pay, Leave and Allowances
PURPOSE(S):

59897

employee separates from NSF to update
employee retirements records.
Personnel Management when employee
separates from NSF.
2. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
component; (b) an NSF employee in his/
her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. The contractors, grantees,
volunteers, experts, advisors, and other
individuals who perform a service to or
work on or under a contract, grant,
cooperative agreement, or other
arrangement with or for the Federal
government, as necessary to carry out
their duties.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records maintained in file
folders.
RETRIEVABILITY:

Employee’s payroll number.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.

This system enables the NSF to
maintain all data that apply to the
salary, and retirement withholdings of
each NSF employee.

RETENTION AND DISPOSAL:

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Director, Division of Financial
Management.

Information from the system may be
disclosed to:
1. The Office of Personnel
Management annually or when

NOTIFICATION PROCEDURES:

Retained until employee is separated
then transferred to OPM.
SYSTEM MANAGER(S) AND ADDRESS:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.

59898

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information obtained from the
Personnel Office on Payroll Summaries
prepared every two weeks showing
year-to-date amounts.
SYSTEM EXEMPTIONS FORM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–19
SYSTEM NAME:

Medical Examination Records for
Service in the Polar Regions.
SYSTEM LOCATION:

National Science Foundation, 4201
Wilson Boulevard, Arlington, VA 22230;
Antarctic Support Associates (ASA) and
subcontractors, 61 Inverness Drive East,
Suite 300, Englewood, CO 80112; U.S.
Antarctic facilities; Polar Ice Coring
Office (PICO), University of Nebraska,
Lincoln, Nebraska.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

This system covers all individuals
being considered for Antarctic
assignment (under the auspices of the
USAP), or for assignment to selected,
isolated locations in the Arctic region.
Individuals covered may include NSF
and other government agency
employees, civilian contract employees,
personnel conducting the research
supported by NSF or other entities, and
members of the uniformed services
supporting NSF’s polar research
programs.
Note: Records concerning current and
former federal employees are also covered by
OPM/GOVT–10.
CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to predeployment physicals: Medical history,
clinical test results (e.g., blood, urine
analyses, EKGs); physical exam notes;
dental exams, X-rays, dentist’s notes;
and notes by medical reviewers
determining medical qualifications.
Includes psychological screening
records when performed on winter-over
candidates, and any additional tests/
evaluation associated with requests for
medical waivers. Medical files, clinic
notes, and associated records created in
the course of providing medical
treatment or consultation by any of the
medical care providers in the Arctic or
Antarctia.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

16 U.S.C. 2401, et seq., 42 U.S.C.
1870, 44 U.S.C. 3101.
PURPOSE(S)

The National Science Foundation’s
Office of Polar Programs is responsible
for ensuring that personnel traveling to
Antarctia under the auspices of the
United States Antarctic Program (USAP)
meet certain medical standards, as
outlined in 45 CFR part 675 (62 FR
31521 (June 10, 1997). Those traveling
to selected, isolated locations in the
Arctic region must meet similar
standards. Candidates for deployment
must undergo a medical and dental
examination to determine whether they
are physically qualified for deployment.
Candidates who anticipate spending the
austral winter in Antarctica (where
evacuation may be impossible) are
subject to additional evaluation,
including a determination of
psychological adaptability to such an
isolated environment. This medical
screening process requires that certain
medical records be generated on
individuals participating in the USAP.
The records are used primarily for
three purposes: (1) To determine the
individual’s fitness for Arctic/Antarctic
assignment; (2) to assist in determining
an appropriate course of medical/dental
treatment should the individual seek
medical care with any medical care
provider while in the Arctic or
Antarctica; and (3) to provide
documentation for addressing quality of
care issues associated with these
medical functions.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. Individuals involved in
determining an individual’s fitness for
deployment, or in providing medical
services or treatment. Such individuals
include (a) designated medical care
practitioners and their administrative
support personnel involved in
determining an individual’s fitness for
Arctic/Antarctic assignment, including
waiver requests; and (b) medical care
providers in NSF-supported stations
and field camps in the polar regions
where the individual is assigned;
2. The personal physician or
examining physician of the individual
about whom the records pertain when
disclosure is necessary to obtain
additional information necessary to
make a determination on fitness, or
provide medical treatment;
3. Medical experts either individually
or as a panel to provide expertise and

advice on quality of medical care issues
in the polar regions;
4. Representatives of employing
organizations, including academic
institutions, and investigators on a grant
(if a prospective field team member has
requested a waiver) to inform them
whether an individual is approved for
deployment or not.
5. An emergency point of contact
designated by the individual when the
individual seeking deployment is
unreachable and additional information
is needed to order to make a
determination on a waiver request
before deployment deadlines, or when
necessary to provide medical treatment
during deployment;
6. Federal, state, or local agencies, or
foreign governments when disclosure is
necessary to obtain records in
connection with an investigation by the
NSF;
7. Information from the system may
be given to another Federal agency, a
court, or a party in litigation before a
court or in an administrative proceeding
being conducted by a Federal agency
when the Government is a party to the
judicial or administrative proceeding, or
when NSF determines that the litigation
or proceeding is likely to affect the
Agency.
8. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records are kept in locked file
cabinets or area with limited access.
Records may also be prepared and
maintained in electronic format with
password protection.
RETRIEVABILITY:

The records are retrieved by the name
of the individual or by the individual’s
social security number.
SAFEGUARDS:

These records are available only to
those persons whose official duties
require such access. They are kept in
locked file cabinets or locations with

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
limited access. Electronic records are
password protected.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

RETENTION AND DISPOSAL:

NSF current and former employees
(including consultants).

Except for those records covered by
OPM/GOVT–10, records are destroyed
approximately eight years after the
individual’s last Antarctic or Arctic
deployment.
SYSTEM MANAGER(S) AND ADDRESS:

Safety and Health Officer, Office of
Polar Programs. Point of contact:
Associate Program Manager for Safety
and Health, Polar Research Support
Section, Office of Polar Programs, Office
of the Director, National Science
Foundation, 4201 Wilson Boulevard,
Room 755, Arlington, VA 22230.
NOTIFICATION PROCEDURE:

To determine whether this system of
records contains a record pertaining to
the requesting individual, write to the
system manager at the above address.
RECORD ACCESS PROCEDURES:

See notification procedure.
CONTESTING RECORD PROCEDURES:

Individuals desiring to contest or
amend information maintained in this
system of records should write to the
system manager at the above address.
RECORD SOURCE CATEGORIES:

Information in these records is
obtained from individuals who intend
to deploy to the Arctic or Antarctica and
from personal physicians and medical
examiners of the deploying individuals;
from NSF staff and NSF records; and
from non-NSF persons and records, to
the extent necessary to carry out the
duties described in the NSF Medical
Examination procedures. All
individuals desiring to deploy to the
Arctic or Antarctica under the auspices
of the National Science Foundation
must provide the requested information.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–22
SYSTEM NAME:

NSF Payroll System.
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Payroll Section, 4201 Wilson Boulevard,
Arlington, VA 22230. Backup files are
maintained at off-site location- First
Federal Corporation, 4910
Massachusetts Avenue, NW, Suite 16,
Washington DC 20016.

CATEGORIES OF RECORDS IN THE SYSTEM:

Salary, grade, Social Security
Number, home address, time and
attendance and other related
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Chapters 55 and 63;
Department of the Treasury Fiscal
Requirements Manual; GAO Manual,
Title 6—Pay, Leave and Allowances.
PURPOSE(S):

Computer System consisting of data
base with all information necessary to
prepare NSF payroll, purchase of
savings bonds, compute leave balances,
prepare W–2s, and other similar uses.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. The Internal Revenue Service and
the Social Security Administration, and
other taxing authorities (including such
authorities as the employees state of
residence.)
2. The Department of Treasury for
issuance of salary payments.
3. Financial organizations for the
purpose of direct deposit.
4. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
5. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding
6. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
7. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting

59899

records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
8. Officials of labor organizations
recognized under 5 U.S.C. chapter 71,
when relevant and necessary to their
duties of exclusive representation.
9. The Merit Systems Protection
Board or the Office of the Special
Counsel in connection with appeals,
investigation of alleged or possible
prohibited personnel practices, and
such other function’s promulgated in 5
U.S.C. 1205 and 1206 or as may be
authorized by law.
10. The Department of Labor in
connection with an employee claim for
compensation or an injury or illness.
11. The American Federation of
Government Employees and Local 3403
in connection with union dues paid by
members.
12. The Office of Child Support
Enforcement, Administration for
Children and Families, Department of
Health and Human Services Federal
Parent Locator System (FPLS) and
Federal Tax Offset system:
For use in locating individuals and
identifying their income sources to
establish paternity, establish and modify
orders of support and for enforcement.
For release to the Social Security
Administration for verifying social
security numbers in connection with the
operation of the FPLS by the Office of
Child Support Enforcement.
For release to the Department of
Treasury for purposes of administering
the Earned Income Tax Credit Program
(Section 12, Internal Revenue Code of
1986) and verifying a claim with respect
to employment in a tax return.
13. To state unemployment agencies
in connection with claims for
unemployment benefits.
14. To the extent any of these records
are duplicative of those described in
OPM/GOVT–1 (General Personnel
Records), the routine uses described
therein are also applicable.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained electronically.
Individual folders are also maintained
on each employee.
RETRIEVABILITY:

May be retrieved by employee
number, Social Security Number or last
name.
SAFEGUARDS:

NSF security guards. Building is
locked during non-business hours when
guard is not on duty. Room in which

59900

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

records are kept is locked during nonbusiness hours. A password is needed to
access the computer system.
RETENTION AND DISPOSAL:

Employee information is deleted at
the end of the year in which employee
leaves the Foundation. Cumulative
information is kept on master tapes and
maintained in NSF and at off-site
location and destroyed after five years.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information is taken from forms
prepared by individuals, the Personnel
Office and Integrated Time and
Attendance System (ITAS).
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–23
SYSTEM NAME:

NSF Staff Biography.
SYSTEM LOCATION:

National Science Foundation, Office
of Legislative and Public Affairs, 4201
Wilson Boulevard, Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Executive NSF staff (Division
Directors and above).

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870
PURPOSE(S):

Paper records maintained in file
folders.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

RETRIEVABILITY:

Information from this system may be
disclosed to:
1. Embassy for purpose of issuing
visas.
2. The State Department for
disposition when the passport expires
or the employee leases the Foundation.
3. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administration proceeding.
4. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or of its
components; (b) and NSF employee in
his/her official capacity; (c) an NSF
employee is his/her individual capacity
when the Department of Justice is
Representing or considering
representing the employee; or (d) the
United States, when NSF determines
that litigation is likely the Agency.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.

Alphabetically by last name of
employee.
SAFEGURARDS:

Building employs security guard.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours.
RETENTION AND DISPOSAL:

Records on individuals destroyed
when they leave Foundation except in
cases of extremely high level staff.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Public Affairs,
Office of Legislative and Public Affairs,
National Science Foundation, 4201
Wilson Boulevard, Arlington, VA,
22230.
NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information is received from
individual.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–24
SYSTEM NAME:

Official Passports.
SYSTEM LOCATION:

National Science Foundation,
Professional Travel Corporation (NSF
Contractor) Room 275, 4201 Wilson
Boulevard, Arlington VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

To disseminate senior level officials
biographical information when
requested.

Current NSF employees, consultants
and invited guests.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Date and place of birth, nationality,
next of kin, height, color of hair and
eyes, and photograph.

Information from this system may be
disclosed to newspapers, magazines,
professional journals, and others.

To support official international visits
by NSF staff, consultants and visitors.

STORAGE:

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical information, position
held, education, memberships, and
publications.

PURPOSE(S):

CATEGORIES OF RECORDS IN THE SYSTEM:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870: 44 U.S.C. 3101.

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained in file folders
and on diskettes and/or magnetic tapes.
RETRIEVABILITY:

Alphabetically by last name.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours. Passports
are kept in locked filing cabinet.
RETENTION AND DISPOSAL:

Passports expire after five years and
are then sent to the State Department for
disposition. Should employee retire or
leave the Foundation before passport
expiration, the passport are, passports
are returned to the State Department for
proper disposition.

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, Nation Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained electronically.

NOTIFICATION PROCEDURE:

RETRIEVABILITY:

The NSF Privacy Act Officer should
be notified in accordance with
procedures found at 45 CFR part 613.

Filed by NSF employee identification
number during current pay year and
alphabetically by last name, thereafter.

RECORD ACCESS PROCEDURES:

SAFEGUARDS:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information is received from
individual.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NFS–34
SYSTEM NAME:

Integrated Time and Attendance
System (ITAS).
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Payroll Section, 4201 Wilson Boulevard,
Arlington, VA 22230. Paper copies may
be maintained in individual offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

NSF current and former employees
(including consultants).
CATEGORIES OF RECORDS IN THE SYSTEM:

Records include documents related to
employee’s attendance, leave, and
overtime. It also includes Social
Security Number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C., Chapters 61 and 63;
Department of the Treasury
Requirements Manual; GAO manual,
Title 6—Pay, Leave and Allowances
PURPOSE(S):

This system enables the NSF to
maintain all data which apply to the
time and attendance of each NSF
employee. Information incorporated
into the ‘‘NSF Payroll System,’’ NSF–22.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this systems may be
disclosed to:
Information from this system is
incorporated into the ‘‘NSF Payroll
System’’ described in NSF–22. The
routine uses listed in that system are
also applicable to this system.

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty. Room
in which records are kept is locked
during non-business hours. A password
is needed to access the computer
system.
RETENTION AND DISPOSAL:

Employee information is deleted at
the end of the year in which employee
leaves the Foundation. Cumulative
information is kept on master tapes and
maintained in NSF and at off-site
location and destroyed after five years.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURES:

The Privacy Act Officer should be
contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCES CATEGORIES:

Information input by employee,
verified by timekeeper and approved by
supervisor in individual offices.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–38
SYSTEM NAME:

Visa Applications and Alien
Application for Consideration of Waiver
of Two-Year Foreign Residence
Requirements—NSF.
SYSTEM LOCATION:

National Science Foundation,
Division of International Programs, 4201
Wilson Boulevard, Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Aliens subject to conditions of section
212(e) of the Immigration and

59901

Nationality Act, seeking waiver of twoyear foreign residence requirements, in
order to apply for immigrant or
temporary worker status.
CATEGORIES OF RECORDS IN THE SYSTEM:

Curriculum vitae, next of kin,
correspondence and employment data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 212(e) of the Immigration and
Nationality Act.
PURPOSES:

To determine whether NSF supports
the waiver request.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
released to:
1. The U.S. Information Agency, the
agency responsible for issuing the visas.
2. The institution or organization
requesting the waiver.
3. Contractors, grantees, volunteers
and other individuals who perform a
service to or perform on or under a
contract, grant, cooperative agreement,
or other arrangement for the Federal
government, as necessary to carry out
their duties.
4. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
5. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
7. NSF analysis and recommendation
is released to the organization/
institution requesting the waiver.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Paper records in file folders.

59902

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

RETRIEVABILITY:

Alphabetically by last name of alien.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when guard is not on duty.
Records are in locked rooms after
business hours. Access is limited to
persons whose official duties require
their use.
RETENTION AND DISPOSAL:

Records are held at NSF
approximately two years after close out
of case.
Records are destroyed 10 years after
close of alien case folder.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of International
Programs, National Science Foundation,
4201 Wilson Boulevard, Arlington, VA
22230.
NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

The individual and U.S. host
institution (employer).
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–49
SYSTEM NAME:

Frequent Traveler Profile.
SYSTEM LOCATION:

National Science Foundation,
Professional Travel Corporation (NSF
contractor) Room 275, 4201 Wilson
Boulevard, Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

National Science Foundation frequent
travelers.
CATEGORIES OF RECORDS IN THE SYSTEM:

Home telephone numbers, credit card
information, special accommodation
requirements, passport numbers and
issue dates, and travel preference
information, including frequent flyer
numbers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870; 44 U.S.C. 3101.
PURPOSE(S):

To assist travelers in their travel
arrangements.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. Airlines for contacting traveler after
hours or on weekends when there are
schedule changes.
2. Airlines and hotels for meeting
special requirements (wheelchair, etc.)
3. Credit card information will be
given to hotels to guarantee room
reservations, when approved by
traveler.
4. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
5. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
6. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
7. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN SYSTEM:
STORAGE:

Records are maintained in contractor
file folders. Also maintained on
computer files.
RETRIEVABILITY:

Records are filed alphabetically by
last name.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when the guard is not on duty.
Rooms in which records are kept are
locked during non-business hours.

RETENTION AND DISPOSAL:

Profiles are destroyed when
employees retire or leave the
Foundation.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Administrative
Services, National Science Foundation,
4201 Wilson Boulevard, Arlington, VA
22230.
NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should
be contracted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.
RECORD SOURCE CATEGORIES:

Information is received from
individuals.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–53
SYSTEM NAME:

Public Transportation Subsidy
Program.
SYSTEM LOCATION:

National Science Foundation, Office
of Information and Resource
Management, Division of
Administrative Services, Arlington, VA
22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

National Science Foundation full-time
permanent employees, grades GS–10
and below, who participate in the
program.
CATEGORIES OF RECORDS IN THE SYSTEM:

Names, social security numbers, grade
level, issue dates and METRO vouchers.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1870: 44 U.S.C. 3101.
PURPOSE(S):

To assist in administration of the
public transportation subsidy program.
Serves as record of who received
subsidy.
ROUTINE USE OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. Other Federal agencies for use in
evaluating the overall effectiveness of
public transportation programs.
2. Another Federal agency, a court, or
a party in litigation before a court or in

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
5. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.

NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.
RECORD SOURCE CATEGORIES:

Information is gathered from the
individual and from the NSF Personnel
Data Base System.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–57
SYSTEM NAME:

NSF Delinquent Debtors’ File.
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management,
Financial Statements Section, 4201
Wilson Boulevard, Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN SYSTEM:

Employees, former employees,
panelists, recipients of fellowship
stipends and others owing money to the
National Science Foundation.

STORAGE:

CATEGORIES OF RECORDS IN THE SYSTEM:

Records are maintained in file folders
and in a computer system at NSF.

Information varies depending on
individual debtor. Normally, the name,
Social Security Number, address,
amount of debt or delinquent amount,
basis of the debt, office referring debts,
agency collection efforts, credit reports,
debt collection letters, correspondence
to or from the debtor relating to the debt
and correspondence with employing
agencies of debtors.

RETRIEVABILITY:

Records are retrieved alphabetically
by last name or by Social Security
Number.
SAFEGUARDS:

NSF employs security guards.
Building is locked during non-business
hours when the guard is not on duty.
Rooms in which records are kept are
locked during non-business hours.
Passwords are needed to access
information in computer system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Claims Collection Act of
1966, Public Law 89–508; Debt
Collection Act of 1982, Public Law 97–
365, and E.O. 9397.

RETENTION AND DISPOSAL:

PURPOSE(S):

Profiles used to determine eligibility
will be deleted from the system when
employee retires, leaves the Foundation,
or is no longer eligible for the program.
Records of distribution are kept for six
years.

Information is used for the purpose of
collecting moneys owed NSF arising out
of any administrative or program
activities or service administered by
NSF. The file represents the basis for the
debt and amount of debt and actions
taken by NSF to collect the moneys
owed under the debt. The credit report
or financial statement provides an
understanding of the individual’s
financial condition with respect to
requests for deferments of payment.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Administrative
Services, National Science Foundation,
4201 Wilson Boulevard, Arlington, VA
22230.

59903

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system may be
disclosed to:
1. The U.S. General Accounting Office
(GAO), Department of Justice, United
States Attorney, or other Federal
agencies for further collection action on
any delinquent account when
circumstances warrant.
2. A commercial credit reporting
agency for the purpose of either adding
to a credit history file or obtaining a
credit history file for use in the
administration of debt collection.
3. A debt collection agency for the
purpose of collection services to recover
indebtedness owed to NSF.
4. Debtor’s name, Social Security
Number, the amount of debt owed, and
the history of the debt may be disclosed
to any Federal agency where the
individual debtor is employed or
receiving some form of remuneration for
the purpose of enabling that agency to
collect debts on NSF’s behalf by
administrative or salary offset
procedures under the provisions of the
Debt Collection Act of 1982 (Pub. L. 97–
365).
5. Any other federal agency including
but limited to, the Internal Revenue
Service (IRS) pursuant to 31 U.S.C.
3720A, for the purpose of effecting an
administrative offset against the debtor
of a delinquent debt owed to NSF by the
debtor.
6. The Internal Revenue Service by
computer matching to obtain the
mailing address of a taxpayer for the
purpose of locating such taxpayer to
collect or to compromise a Federal
claim by NSF against the taxpayer
pursuant to 26 U.S.C. 6103 (m)(20) and
in accordance with 31 U.S.C. 3711, 3217
and 3718.
Note: Redisclosures of a mailing address
from the IRS may be made only for the
purpose of debt collection, including to a
debt collection agency in order to facilitate
the collection or compromise of a Federal
claim under the Debt Collection Act of 1982,
except that a mailing address to a consumer
reporting agency is for the limited purpose of
obtaining a commercial credit report on the
particular taxpayer. Any such address
information obtained from the IRS will not be
used or shared for any other NSF purpose or
disclosed to another Federal, state, or local
agency which seeks to locate the same
individual for its own debt collection
purpose.

7. Data base information consisting of
debtor’s name, Social Security Number,
and amount owed may be disclosed to
the Defense Manpower Data Center

59904

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

(DMDC). Department of Defense, the
U.S. Postal Service or to any other
Federal, state, or local agency for the
purpose of conducting an authorized
computer matching program in
compliance with the Privacy Act of
1974 (5 U.S.C. 552a), as amended, to
identify and locate delinquent debtors
in order to start a recoupment process
on an individual basis of any debt owed
NSF by the debtor arising out of any
administrative or program activities or
services administered by NSF.
8. Any creditor Federal agency
seeking assistance in implementing
administrative or salary offset
procedures in the collection of unpaid
financial obligations owed the United
States government from an individual.
An exception to this routine use is an
individual’s mailing address obtained
from the IRS pursuant to 26 U.S.C.
6103(m)(2).
9. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
10. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
11. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
12. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.

RETRIEVABILITY:

Records are retrieved by name or
Social Security Number.
SAFEGUARDS:

These records are available only to
those persons whose official duties
require such access. Records are kept in
limited access during duty hours and in
locked cabinets at all other times.
RETENTION AND DISPOSAL:

Records are disposed of after ten years
unless needed for an ongoing
investigation in which case the record
will be retained until no longer needed
in the investigation.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management, National Science
Foundation, 4201 Wilson Boulevard,
Arlington, VA 22230.
NOTIFICATION PROCEDURE:

The Privacy Act Officer should be
contacted in accordance with
procedures fount at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.
RECORD SOURCE CATEGORIES:

Information in this system of records
obtained from the individual,
institution, award records, collection
agencies, and other appropriate
agencies, i.e., DMDC, IRS, GAO, USPS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
NSF–65
SYSTEM NAME:

NSF Vendor File
SYSTEM LOCATION:

National Science Foundation,
Division of Financial Management, 4201
Wilson Boulevard, Arlington, VA 22230
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Employees, former employees, other
individuals and vendors who will
receive electronic payment from the
National Science Foundation for goods
or services.

implement mandatory electronic
payments for all obligations.
PURPOSE(S):

This system enables NSF to comply
with the electronic payment provision
of the Debt Collection Act of 1996.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information from this system records
may be released to:
1. The Department of Treasury for the
purpose of issuing the payment directly
to the financial account of the payee.
2. Financial organizations for the
purpose of direct deposit.
3. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected, and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
4. Contractors, grantees, volunteers,
experts, advisors, and other individuals
who perform a service to or work on or
under a contract, grant, cooperative
agreement, or other arrangement with or
for the Federal government, as necessary
to carry out their duties.
5. Another Federal agency, a court, or
a party in litigation before a court or in
an administrative proceeding being
conducted by a Federal agency when
the Government is a party to the judicial
or administrative proceeding.
6. Representatives of the General
Services Administration and the
National Archives and Records
administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

These records are maintained
electronically.

CATEGORIES OF RECORD IN THE SYSTEM:

RETRIEVABILITY:

POLICIES AND PRACTICES FOR STORING
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

Name, address, Social Security
Number, and the banking information of
the payee.

These records are retrieved by name,
Social Security Number or employee
identification number.

STORAGE:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

SAFEGUARDS:

Records are maintained electronically.
Records are also maintained in file
folders.

The Debt Collection Improvement Act
of 1996 provides authority for the
National Science Foundation to

These records are available only to
those persons whose official duties
require such access. A password is

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices
required for access to the computer
system. Printed reports of the data have
restricted access and are treated as
confidential information.
RETENTION AND DISPOSAL:

Updated information automatically
replaces the old information. File is
accumulative and maintained
permanently.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial
Management.
NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ procedures above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ procedures above.
RECORD SOURCE CATEGORIES:

Information in this system of records
obtained from the individual or payees.
SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS
OF THE ACT:

None.
NSF–67
SYSTEM NAME:

Invention, patent and licensing
documents.
SYSTEM LOCATION:

Office of the General Counsel,
National Science Foundation, 4201
Wilson Boulevard, Room 1265,
Arlington, VA 22230.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Employees of the National Science
Foundation or its grantees or contractors
who made inventions while employed
by the Foundation or while performing
NSF–assisted research.
CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains invention
disclosures, patents and patent
applications, and licenses submitted to
NSF by its employees, grantees, and
contractors, including inventor(s)
name(s), identification of grantee or
contractor, title and description of the
invention, inventor(s) address(es) (if
rights were waived to the inventor(s),
associated patent prosecution and
licensing documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

45 CFR part 650 Patents. Executive
Order No. 9865, as amended, 35 U.S.C.
266 note, ‘‘Patent protection abroad of
inventions resulting from research

financed by the Government,’’
describing the Government-wide policy
for obtaining foreign patent protection
for inventions resulting from research
conducted or financed by the
Government; and Executive Order No.
10096, as amended, 35 U.S.C. 266 note,
‘‘Uniform Government Patent Policy for
Inventions by Government Employees,’’
describing Government-wide policy
pertaining to inventions made by
Government employees.
PURPOSE(S):

Records in this system are used to
administer governmental rights to
inventions made by NSF employees or
during FSF-assisted research.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USE:

Information from this system may be
disclosed to:.
1. The Department of Justice and the
Office of Management and Budget for
consultation in processing Freedom of
Information or Privacy Act requests.
2. The Department of Justice, to the
extent disclosure is compatible with the
purpose for which the record was
collected and is relevant and necessary
to litigation or anticipated litigation, in
which one of the following is a party or
has an interest: (a) NSF or any of its
components; (b) an NSF employee in
his/her official capacity; (c) an NSF
employee in his/her individual capacity
when the Department of Justice is
representing or considering representing
the employee; or (d) the United States,
when NSF determines that litigation is
likely to affect the Agency.
3. Federal Government contractors,
grantees, consultants, volunteers, or
other personal who have been engaged
to assist the Government in the
performance of a contract, grant,
cooperative agreement, or other activity
related to this system of records and
who need to have access to the records
in order to perform the activity.
4. Appropriate Federal, State, local or
foreign agencies responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation
or order, where there is an indication of
a violation or potential violation of the
statute, rule, regulation or order and the
information disclosed is relevant to the
matter.
5. For the purpose of obtaining patent
protection for NSF-owned inventions
and granting licenses for these patents,
to: (a) Scientific personnel, both in NSF
and other Government agencies and in
non-Governmental organizations such
as universities, who possess the
expertise to understand the invention

59905

and evaluate its importance as a
scientific advance; (b) contract patent
counsel and their employees and foreign
contract personnel retained by the
Foundation for patent searching and
prosecution in both the United States
and foreign patent offices; (c) all other
Government agencies whom NSF
contacts regarding the possible use,
interest in, or ownership rights in NSF
inventions; (d) prospective licensees or
technology finders who may further
make the invention available to the
public through sale or use; (e) parties,
such as supervisors of inventors, whom
NSF contacts to determine ownership
rights, and those parties contacting NSF
to determine the Government’s
ownership; and (f) the United States and
foreign patent offices involved in the
filing of NSF patent applications.
6. Representatives of the General
Services Administration and the
National Archives and Records
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

The records are stored in file folders,
computer tapes, and computer discs.
RETRIEVABILITY:

Records are retrieved by name of the
inventor, invention-disclosure number,
NSF program, and institution.
SAFEGUARDS:

Data on computer files is accessed by
password known only to authorized
users, who are NSF or contractor
employees involved in patenting and
licensing of NSF-owned inventions or
administering rights to inventions made
with NSF assistance to which grantees,
contractors, or inventors have retained
principal rights. Access to information
is thus limited to those with a need to
know. Records are stored in a locked
room or in locking file cabinets in file
folders. During normal business hours,
Office of General Counsel personnel
regulate availability of the files. During
evening and weekend the offices are
locked and the building is closed.
RETENTION AND DISPOSAL:

Records will be retained and disposed
of under the authority of Foundation
procedures currently under
development.
SYSTEM MANAGER(S) AND ADDRESS:

Patent Assistant, Office of General
Counsel, National Science Foundation,

59906

Federal Register / Vol. 62, No. 214 / Wednesday, November 5, 1997 / Notices

4201 Wilson Boulevard, Arlington, VA
22230
NOTIFICATION PROCEDURES:

The NSF Privacy Act Officer should
be contacted in accordance with
procedures found at 45 CFR part 613.
RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedures’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedures’’ above.
RECORD SOURCE CATEGORIES:

Inventors and other collaborating
persons, grantees, contractors; other
Federal agencies; scientific experts from
non-Government organizations; contract
patent counsel and their employees and
foreign contract personnel; United
States and foreign patent offices;
prospective licenses; and third parties
whom NSF contacts to determine
individual invention ownership or
Government ownership.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:

None.
[FR Doc. 97–29267 Filed 11–4–97; 8:45 am]
BILLING CODE 7555–01–M

(Notice) was served upon the Licensee
by letter dated June 13, 1997. The notice
states the nature of the violation, the
provisions of NRC requirements that the
Licensee had violated, and the amount
of the civil penalty proposed for the
violation.
The Licensee responded to the Notice
in a letter dated July 16, 1997. In its
response, the Licensee stated that facts
of the case warrant a reconsideration of
both the characterization of the
violation (as willful) and the proposed
civil penalty.
III
After consideration of the Licensee’s
response and the arguments for
mitigation or reconsideration of the civil
penalty contained therein, the NRC staff
has determined, as set forth in the
Appendix to this Order, that the
violation occurred as stated and that the
penalty proposed for the violation
designated in the Notice should be
imposed.
IV
In view of the foregoing and pursuant
to Section 234 of the Atomic Energy Act
of 1954, as amended (Act), 42 U.S.C.
2282, and 10 CFR 2.205, it is hereby
ordered That:

Western Colorado Testing, Inc., Grand
Junction, CO; Order Imposing Civil
Monetary Penalty

The Licensee pay a civil penalty in the
amount of $2,500 within 30 days of the date
of this Order, by check, draft, money order,
or electronic transfer, payable to the
Treasurer of the United States and mailed to
Mr. James Lieberman, Director, Office of
Enforcement, U.S. Nuclear Regulatory
Commission, One White Flint North, 11555
Rockville Pike, Rockville, MD 20852–2738.

I

V

Western Colorado Testing, Inc.,
(WCTI or Licensee) is the holder of a
General License pursuant to the
provisions of 10 CFR 150.20(a). This
authorizes any person who holds a
specific license from an Agreement
State to conduct the same activity in
non-Agreement States subject to the
provisions of 150.20(b). WCTI holds a
specific license from the state of
Colorado, an Agreement State, License
No. 580–1.

The Licensee may request a hearing
within 30 days of the date of this Order.
Where good cause is shown,
consideration will be given to extending
the time to request a hearing. A request
for extension of time must be made in
writing to the Director, Office of
Enforcement, U.S. Nuclear Regulatory
Commission, Washington, DC 20555,
and include a statement of good cause
for the extension. A request for a
hearing should be clearly marked as a
‘‘Request for an Enforcement Hearing’’
and shall be addressed to the Director,
Office of Enforcement, U.S. Nuclear
Regulatory Commission, Washington,
DC 20555, with a copy to the
Commission’s Document Control Desk,
Washington, DC 20555. Copies also
shall be sent to the Assistant General
Counsel for Hearings and Enforcement
at the same address and to the Regional
Administrator, NRC Region IV, 611
Ryan Plaza Drive, Suite 400, Arlington,
TX 76011.

NUCLEAR REGULATORY
COMMISSION
[Docket No. 150–00005; License No.
Colorado 580–1; EA 96–459]

II
An inspection of the Licensee’s
activities was conducted from October
11, 1996, through February 3, 1997, and
an investigation was conducted from
August 14, 1996, through January 8,
1997. The results of the inspection and
investigation indicated that the Licensee
had not conducted its activities in full
compliance with NRC requirements. A
written Notice of Violation and
Proposed Imposition of Civil Penalty

If a hearing is requested, the
Commission will issue an Order
designating the time and place of the
hearing. If the Licensee fails to request
a hearing within 30 days of the date of
this Order (or if written approval of an
extension of time in which to request a
hearing has not been granted), the
provisions of this Order shall be
effective without further proceedings. If
payment has not been made by that
time, the matter may be referred to the
Attorney General for collection.
In the event the Licensee requests a
hearing as provided above, the issue to
be considered at such hearing shall be:
Whether on the basis of the violation
admitted by the Licensee, this Order
should be sustained.
Dated at Rockville, Maryland this 28th day
of October 1997.
For the Nuclear Regulatory Commission.
James Lieberman,
Director, Office of Enforcement.
Appendix—Evaluation and Conclusions
On June 13, 1997, a Notice of Violation and
Proposed Imposition of Civil Penalty (Notice)
was issued for the violation identified during
an NRC inspection and investigation.
Western Colorado Testing, Inc., (WCTI or
Licensee) responded to the Notice in a letter
dated July 16, 1997. In its response, the
Licensee stated that facts of the case warrant
a reconsideration of both the characterization
of the violation (as willful) and the proposed
civil penalty. However, the Licensee did not
dispute the violation in its response and, in
its April 1, 1997 letter responding to the
inspection report, admitted the violation. The
NRC’s evaluation of the Licensee’s request
and conclusion regarding the Licensee’s
requests are as follows:
Summary of Licensee’s Request for Mitigation
WCTI stated that, although management
was aware of the requirement to inform the
NRC prior to working in areas under NRC
jurisdiction, this fact alone does not justify
designation of the violation as willful, and
the corresponding penalty of $2,500. In
support of its position, the Licensee stated
that the Radiation Safety Officer (RSO), who
was ‘‘not as honest and forthright’’ as WCTI’s
president, had represented to WCTI’s
president that he filed the required Form 241;
and that WCTI’s president made every effort
to ensure compliance with NRC
requirements. WCTI also noted that its
compliance efforts are reflected by the fact
that there has never been any previous
escalated enforcement action against it. WCTI
pointed out that, according to the NRC’s
Enforcement Policy, previous escalated
enforcement is a factor that is considered in
assessing a civil penalty, and that this factor
was not considered in the proposed
assessment of the civil penalty.
WCTI noted that, in cases where the NRC
concludes that no willful violation has
occurred, and no escalated enforcement
action has been taken within the two prior
years or during the two prior inspections,